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HomeMy WebLinkAboutSDP201800039 Action Letter Initial Site Plan 2018-09-25COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902-4596 Phone (434) 296-5832 Fax (434) 972-4126 September 25, 2018 Justin Shimp, P.E. Shimp Engineering 201 E. Main Street, Suite 201 Charlottesville, VA 22902 justin(a)shimp-en ine erring com RE: SDP201800039 Pantops Hotel LC — Initial Site Plan - Action Letter Mr. Shimp: The Agent for the Board of Supervisors hereby grants administrative approval to the above referenced initial site plan with a revision date of August 5, 2018. This approval shall be valid for a period of five (5) years from the date of this letter, provided that the developer submits a final site plan for all or a portion of the site within one (1) year after the date of this letter as provided in section 32.4.3.1 of Chapter 18 of the Code of the County of Albemarle, and thereafter diligently pursues approval of the final site plan. In accordance with Chapter 18 Section 32.4.2.8 Early or Mass Grading may be permitted after the following approvals are received: 1. Engineering approval of a VSMP plan meeting the requirements of Chapter 17 of the Code of the County of Albemarle. 2. Approval of all easements for facilities for stormwater management and drainage control. 3. Submittal of a tree conservation checklist with areas for tree preservation identified. The final site plan will not be considered to have been officially submitted until the following items are received: 1. A final site plan that satisfies all of the requirements of section 32.6 of Chapter 18 of the Code. 2. Applicable fee as described on the final site plan application. Please submit 11 copies of the final plans to the Community Development Department. The assigned Lead Reviewer will then distribute the plans to all reviewing agencies (for ACSA, please submit 3 copies of construction plans directly to them, as stated in their comments). Once you receive the first set of comments on the final site plan, please work with each reviewer individually to satisfy their requirements. The Department of Community Development shall not accept submittal of the final site plan for signature until tentative approvals for the attached conditions from the following agencies/reviewers have been obtained: SRC Members: Albemarle County Planning Services (Planner) — 3 copies (Cameron Langille, blan ig'lle(&albemarle.org) Albemarle County Engineering Services (Engineer) — 1 copy (David James, diameskalbemarle.org) Albemarle County Information Services (E911) — 1 copy (Andrew Walker, awalker&albemarle.org) Albemarle County Building Inspections — 1 copy (Michael Dellinger, mdellingergalbemarle.org) Albemarle County Planning Service (Architectural Review Board) — 1 copy (Margaret Maliszewski, mmaliszewski (c�r�,albemarle. org) Albemarle County Fire & Rescue — 1 copy (Shawn Maddox, smaddox(d),albemarle.org) Albemarle County Service Authority — 1 copy (Richard Nelson, rnelson(ci),serviceauthority.org) Rivanna Water and Sewer Authority — 1 copy (Victoria Fort, vfort(iDrivanna.org) Virginia Department of Transportation — 1 copy (Adam Moore, adam.moore(iDvdot.virainia.jzov) If you have any questions about these conditions or the submittal requirements please contact me at extension (434) 296-5832 ext. 3432 or blan i� lle(a-)albemarle.ora. Sincerely, Cameron Langille Senior Planner Albemarle County Planning Services (Planner) — Cameron Langille, blan.ig llekalbemarle.org — Required changes to be addressed prior to final site plan approval: 1. [32.4.2.1 (f)] The mailing notification fee of $215.00 has not been paid. The fee must be paid prior to Friday, July 20t' in order for the initial site plan to be approved. Comment addressed. 2. [General Comment] The $100.00 review fee for the Department of Fire & Rescue has not been paid. The fee must be paid prior to Friday, July 20t' in order for the initial site plan to be approved. Comment addressed. 3. [30.7.41 The site plan shows disturbances to areas of Preserved Steep Slopes that are not permitted. This includes the northeast corner of the hotel parking area and dumpster, and portions of the retaining wall. Please revise the site plan so that these features do not encroach into the Preserved Steep Slopes. Comment not addressed. These features are still shown within the Preserved Steep Slopes. As part of the final site plan submittal, the applicant has the option to submit new topographic information demonstrating that these preserved steep slopes are actually less than 25% subiect to review and approval of the County Engineer in accordance with Section 30.7.4 (b)(1)(h). The applicant may also revise the site layout so these areas are not disturbed and all improvements are located outside of the Preserved Steep Slopes boundary. a. See Engineering comment #2 below for additional details. 4. [ARB] Please see the attached ARB comment letter for items that must be addressed prior to issuance of a grading permit. 5. [Fire & Rescue] Please see attached comments from Shawn Maddox. Please revise the plans so that Fire & Rescue comments #3 and #4 are satisfactorily addressed. Comment addressed. 6. [32.5.1 (c)] Please show all existing utility easements on the drawings. Include a label or call out for each easement stating whether the easement is public or private, the owner of record and the recorded instrument number, and easement width where existing easements are visible on the plans. 7. [32.5.2 (a) and 4.20 (a)] Please amend the building setback notes on Sheet 1 as follows: a. Minimum front setback = 10 feet from the right-of-way or the exterior edge of the sidewalk if the sidewalk is outside of the right-of-way. b. Maximum front setback = 30 feet from the right-of-way or the exterior edge of the sidewalk if the sidewalk is outside of the right-of-way. c. Side/Rear minimum = primary structure shall be constructed and separated in accordance with the current edition of the Building Code. No maximum side or rear setback. 8. [32.5.2 (a) and 4.20 (a)] Please state the required off-street parking and loading setbacks on Sheet 1. a. Minimum off-street parking/loading front setback = 10 feet from any public street right-of-way. b. Minimum off-street parking/loading setback side and rear setbacks = no off-street parking or loading space shall be located closer than 20 feet to the district boundary. 9. [32.5.2 (a)] Please show all minimum and maximum setback lines of the final site plan site layout drawings. The setbacks should be shown in accordance with Section 4.20 of the Zoning Ordinance. a. The front setbacks for the hotel should be measured from the right-of-way line along Pantops Corner Way. It does not appear to meet the maximum 30' front setback currently. 10. [32.5.2 (a)] There is currently a boundary line adjustment plat under review for these parcels. Please show and label all existing parcel boundaries with dimensions on the final site plan, and update the deed book and page number of the recorded instrument on the plans and the site data table on Sheet 1. Include the revised acreage on Sheet 1. 11. [32.5.2 (a)] Please add the full Action Letter, Proffer Statement, and associated exhibits approved with ZMA2013-02 to the final site plan drawings. These documents are attached to the SRC comment letter. a. Under "Zoning" On Sheet 1, please remove the words "Application Plan" and state "Proffers dated November 26, 2013" next to ZMA2013-02. b. State the ZMA approval date by the Board of Supervisors, December 11, 2013. 12. [32.5.2 (a)] Please state that TMP 78-58G1 lies within the FH Flood Hazard Overlay District on Sheet 1 under "Zoning." 13. [32.5.2 (a)] Please state that portions of TMP 78-58G1 lie within the Managed and Preserved Steep Slopes Overlay District under "Zoning" on Sheet 1. a. Please state that portions of TMP 78-5A and 78-5B lie within the Managed Steep Slopes Overlay District under "Zoning" on Sheet 1. 14. [32.5.2 (b)] Please state the gross square footage of each proposed structure, and proposed acreage of each use on the final site plan. 15. [4.12.4 (a)] The retail parking required is 35 spaces. The number of parking spaces in a parking area may not exceed the number of spaces required by this section by more than twenty (20) percent. 35 required spaces x .2 = 7 additional parking spaces allowed. a. [4.12.5] The total number of parking spaces provided on the parcel where the retail building will be located cannot exceed 42 spaces without approval of a waiver from the Zoning Administrator. Please see Section 18-4.12.2 (c) and 18-14.12.2 (d) for information regarding waiver requests and information that must be submitted. Otherwise, please removed some parking from the retail parcel to comply with the Ordinance. 16. [32.5.2 (h)] Please show the boundaries of the FH Flood Hazard Overlay District on TMP 78-58G1 where visible on the plans. Provide a label and include this feature in the legend. 17. [32.5.2 (b)] No loading spaces are shown on the site plan. One loading space is required for the commercial building, and additional loading spaces must be provided on the hotel parcel in accordance with Section 18- 4.12.13. a. Loading spaces must meet the design standards specified in Section 18-4.12.18 of the Zoning Ordinance. 18. [32.5.2 (b)] No dumpsters are shown near the proposed retail building. In accordance with Section 18-4.12.13 (e), at least one dumpster must be provided on the retail parcel. 19. [4.12.19 and 32.7.9.7 (a)(3)] Please provide a profile view detail with dimensions and materials of the dumpster pad enclosure to verify compliance with the screening requirements contained in the Zoning Ordinance. Please note that fences or other constructed screening measures must be a minimum of six feet (6') in height, as specified in 32.7.9.7 (e). 20. [32.7.3 (b)] Please show the locations of all proposed mechanical equipment and utility hardware. Please provide information so that the agent can verify they will be screened from public view. 21. 132.5.2 (n)] Pedestrian crosswalks and accessible ramps must be provided at all locations within the site where ramps connect sidewalks on opposite sides of vehicular travel ways and streets. a. Please label the dimensions and surface materials in compliance with the County's design standards. 22. [32.5.2 (k)] Please label all existing and proposed sewer and drainage easements by type and include a size/width measurement. For existing easements, state the deed book and page of the recorded instrument. 23. [32.5.2 (1)] Please label all existing and proposed utility easements by type and include a size/width measurement. For existing easements, state the deed book and page of the recorded instrument. 24. [32.5.2 (n)] Please state the proposed surface materials for all parking lots, travel ways, walkways, etc. in a label on the site plan drawings. 25. [32.5.2 (n)] Please state the height of all proposed fences and retaining walls in the labels used on the drawings. Profile view details of all proposed fences, retaining walls, and constructed screening measures will be required with the final site plan. Each will need to show the types of materials used and dimensions. 26. [32.5.2 (e)] Please provide more details about the existing landscape features as described in Section 18- 32.7.9.4(c). a. The Albemarle County Conservation Plan Checklist and Chapter 3.38 of the Virginia Erosion and Sediment Control handbook. The Conservation Plan Checklist will need to be signed by the owners and provided as an exhibit on the final site plan. 27. [32.7.2.31 Please show the proposed sidewalks along Route 250 tying to the existing sidewalks on adjoining parcels/in the Route 250 right of way. The sidewalks are not shown connecting to the adjacent property lines. a. Please clarify whether the proposed sidewalk along Route 20 will connect to the existing sidewalk north and south of the development that is currently within the Route 20 right of way/on private properties. 28. [32.7.2.31 Please provide sidewalks along both sides of Pantops Corner Way and Road B. 29. [32.7.2.2 (f)] Please clarify whether any bicycle lanes are proposed along Road B and Pantops Corner Way. 30. [32.7.9] The landscape schedules do not include a column that states the canopy coverage area per plant species. The canopy area for each species can be found on the Albemarle County Recommended Plants List and Albemarle County Plants Canopy Calculations tables. PDFs of these documents can be accessed through the Department of Community Development webpage: LINK. a. [32.7.9.61 Staff cannot verify if the provided trees meet the minimum 5% canopy required for the parking lot without the canopy figures shown on the drawings. b. [32.7.9.81 Staff cannot verify if the provided trees meet the minimum 10% canopy required for the development without the canopy figures shown on the drawings. 31. [32.7.9.71 Please see ARB comments for landscaping screening requirements that must be addressed prior to final site plan approval. Additional screening comments may be added by Planning during final site plan review. 32. [32.7.9.91 Please add a note to the Landscape plans stating "All landscaping shall be installed by the first planting season following the issuance of the first certificate of occupancy within the development." 33. [32.7.9.91 Please add a note to the Landscape plans stating "All landscaping and screening shall be maintained in a healthy condition by the current owner or a property owners' association, and replaced when necessary. Replacement material shall comply with the final site plan approved landscape plan." 34. [32.7.8 and 4.17] The final site plan lighting plan must meet the minimum requirements of Section 4.17 of the Zoning Ordinance. a. [4.17.4] Please provide a luminaire schedule stating the quantity of each outdoor luminaire proposed, the model number, the fixture type, wattage emission, etc. b. [4.17.4 (a)] Please provide documentation from the manufacturer that all proposed outdoor luminaries exceeding 3,000 lumens are full -cutoff fixtures. c. Please state the pole height of all outdoor luminaires. d. [4.17.4 (b)] Please show foot-candle measurements within the development and along all existing and proposed street right of ways and property boundaries. The spillover of lighting from luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed one-half (1/2) foot candle. e. Please add a note to the lighting plan which states "Each outdoor luminaire equipped with a lamp that emits 3,000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to reflect light away from adjoining residential districts and adjacent roads. The spillover of lighting from luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed one-half footcandle." 35. [32.6.2 (d) and Chapter 14] Please submit an easement plat and application to the County that shows all new easements proposed by the site plan. This includes all new drainage, stormwater, public access easements, etc. The easement plat must be reviewed, approved, and recorded prior to approval of the final site plan. 36. [ZMA201300002,14-234 (E),14-317, and 14-422 (C)] As part of the easement plat application, a public access easement will need to be platted over the Pantops Corner Way and Road B private street right-of-ways. A private street maintenance agreement will need to be approved by the County Attorney and recorded with the easement plat. As required by Proffer #1 of ZMA2013-02, an access easement shall be provided subject to an agreement between the respective property owners to share the cost of maintenance and construction for shared portions of the private road. A template for private street maintenance agreement can be found on the CDD website. 37. [ZMA201300002, 32.7.2.2 (a), 14-233 (B)(1)] As required by Proffer #1 of ZMA201300002, a separate "Application for Road Plan Approval" will need to be filed in accordance with Chapter 14 in order to authorize and construct the private streets identified as Pantops Corner Way and Road B. The road plan application must be approved prior to final site plan approval. a. A certificate of occupancy shall not be issued for any buildings on TMP 78-58G1 prior to completion of construction for Pantops Corner Way and Road B private streets. Please see proffer #2 for additional information. 38. [General Comment] Prior to final site plan approval, a WPO plan must be submitted, reviewed, and approved by the Engineering Division. Please see Engineering comments below for additional information. 39. [32.6.2 (h)] Please provide a signature panel with a line for each member of the Site Review Committee. A copy of the SRC signature panel template is attached. Please contact Cameron Langille at the Department of Community Development at blan ig lle@albemarle.org or 296- 5832 ext. 3432 for further information. Comments From Other Reviewers: Albemarle County Engineering Services (Engineer) — David James, diames(c�r�,albemarle.org — Requested Changes, see attached. Albemarle County Information Services (E911) — Andrew Walker, awalkergalbemarle.org — Requested Changes, see attached. Albemarle County Building Inspections Michael Dellinger, mdellingergalbemarle.org — Requested Changes, see attached. Albemarle County Planning Services (Architectural Review Board) — Margaret Maliszewski, mmaliszewski&albemarle.org — Requested changes, see attached. Albemarle County Department of Fire Rescue — Shawn Maddox, smaddoxkalbemarle.org — Required changes, see attached. Albemarle County Service Authority — Richard Nelson, rnelsonAserviceauthority.org — No Objection, see attached recommendation. Virginia Department of Transportation — Adam Moore, Adam.Moore&vdot.vir ig nia.gov — Requested changes, see attached. Thomas Jefferson Health District — Alan Mazurowski, alan.mazurowski@_vdh.virginia.gov — Approved, see attached. Review Comments for SDP201800039 11nitial Site Plan Project Name: Pantops Corner - Initial Date Completed: Tuesday, June 19, 2018 Department1DivisionfAgency: Review sus: Reviewer: David James -E CDD Engineering Requested Changes 1- Please submit a WPO plan for review- - You're proposing to disturb areas of preserved slopes at the northern part of the site and at the Rt- 20 entrance- Currently, the proposed parking lot, grading, retaining wall & road entrance are not permitted (18-30-7-4)- 3- A VDOT entrance permit required- 4- Show sight distance lines- 5- Private road standards will have to be met for 'Pantops Corner Way' [184-12-15-d, D M Sect- 7]-, Show profiles, pavement sections & stationing- 6- Show street signs- 7- Provide engineered plans and computations for the retaining }r5,all design for all the }, alls that are next to parking or travelways- Specify all structural components and dimensions of }xall. The following items will be required [DM]: a- Atypical detail- (VDOT standard walls are acceptable) b- Specific details as required for unusual or possibly conflicting areas- An example is where utilities are expected to go through walls or footings- c- Certified computations to support the design (for wall over 5' high)- All soil and bearing assumptions, as well as reinforcement materials and assumed loadings must be included- 8- Provide safety provision(s) for vehicles and pedestrians for walls over 30" high- This is typically a guardrail, wall, or fencing [DM]- 9- Provide stormwater, sanitary, waterline profiles. 10- Show trees outside of drainage easements 11- Show detail of dumpter pad and enclosure- 1- Sheet 2 — a- Show contour elevation labels- b- Show existing ROW lines (Rt- 250 & Rt- 20)- c- Show AADT for roadways- Provide estimated AADT for proposed entrance roads d- Show existing easements, DB1PO- e- Show limits of disturbance- f- Identify items in addition to trees that you are demoing- 13- Sheet 3 — a- Label entrances, curb & gutter with appropriate VDOT designations (CO-, etc-)- b- Label all sidewalk widths- 14- Sheet 4 — a- Show contour elevation labels- b- Label locations of walls maximum height and TWIBW elevations - A Page: County of Albemarle Printed On: 10710312018 Review Comments for SDP201800039 Initial Site Plan Project Name: Pantops Corner - Initial Date Completed: Friday: June 29. 2018 DepartmentfDivisionfAgency: Review Status: Reviewer: Elise Kiewra CDD E911 No Objection e point in the future th any questions_ Page: County of Albemarle Printed On: 10710312018 Review Comments for SDP201800039 Initial Site Plan Project Name: Pantops Corner - Initial Date Completed: Thursday, June 14. 2018 DepartmentfDivisionfAgency: Review Status: Reviewer: Michael Dellinger CDD Inspections Requested Changes Page: County of Albemarle Printed On: 10710312018 Cameron Langille From: Margaret Maliszewski Sent: Monday, September 24, 2018 3:39 PM To: Cameron Langille Subject: Planning Application Review for SDP201800039 Pantops Corner - Initial. On August 6, 2018, the ARB recommended approval of this revised initial site plan. Note the following condition to be satisfied prior to issuance of a grading permit: Adjust the proposed grading to eliminate conflicts with wooded area to remain. Show adequate tree protection fencing on the grading, landscaping and erosion and sediment control plans. Note also that a Certificate of Appropriateness is required prior to final site plan approval. See ARB-2018-72 for the ARB's action letter. The Review for the following application has been completed: Application Number = SDP201800039 Reviewer = Margaret Maliszewski Review Status = Approved Completed Date = 09/24/2018 This email was sent from County View Production. Review Comments for SDP201800039 Initial Site Plan Project Name: Pantops Corner - Initial Date Completed: Sunday, July 01. 2018 DepartmentlDivisionlAgency: Review Status: Reviewer: Shawn Maddox Fire Rescue Requested Changes 1_ Hydrant spacing appears to exceed the 250' maximum from any point on a street or read frontage to a hydrant_ _ Fire department connections must be shown on the plans_ The FDC must be located within 100' of a hydrant- 3- Buildings with heights exceeding 30' shall have 26' of clear unobstructed travel way along one entire side of the building This travel way shall be a minimum of 15' and a maximum of 30' from the building- 4- Building A shall have an emergency apparatus access turn around- 5- Knox boxes shall be required for all buildings on the site plan_ Please add a note stating this requirement and that the location shall be coordinated with the fire marshals office 6_ Afire flow test will be required prior to final acceptance Page: County of Albemarle Printed On: 107103T2018 Cameron Langille From: Richard Nelson <rnelson@serviceauthority.org> Sent: Monday, June 11, 2018 11:15 AM To: Cameron Langille Subject: SDP201800039 Pantops Corner - Initial Cameron, I recommend approval for SDP201800039 Pantops Corner — Initial with the following conditions: Submit 3 copies to ACSA for water and sewer review. Proposed connection to water on Route 20 side cannot be made at the proposed location. It is a small diameter service line. Connection to water will need to be made going across Route 20. For budgeting purposes, water and sewer connection fees for the 122 room hotel will be approximately $824,000 dollars. This does not include connection fees for Building A. A final quote will be determined once the owner/developer applies for water/sewer. Thanks, Richard Nelson Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 (434) 977-4511 COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1601 Orange Road Culpeper Virginia 22701 Stephen C. Brich, F.E. Commissioner July 10, 2018 Cameron Langille County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Re: SDP-2018-00039- Pantops Corner— Initial Site Plan Dear Mr. Langille: The Department of Transportation, Charlottesville Residency Transportation and Land Use Section, has reviewed the above referenced plan as submitted by Shimp Engineering, P.C., dated May 21, 2018 and offer the following comments. Land Use 1. Please show mill and overlay on plans in accordance with WP-2 and show limits of mill and overlay. Also please add the detail to the plans. 2. The mill and overlay will require work to centerline, so flagging operation and lane closures will be necessary. Please provide an MOT plan in accordance with the Virginia Work Area Protection Manual. 3. Please provide sight distance lines and profile for proposed entrances onto Routes 250 and 20 to plans. 4. Please see Road Design Manual appendix F-Access Management design standards for entrances and Intersections, figure 4-10 commercial entrance design. Provide right and left turn lane warrant analyses as shown in F-96. Please refer to F-109 to provide the appropriate design vehicle and turning radius by land use. 5. Please provide drainage information for proposed storm water management elements. 6. Please see appendix F, page F-23, of the Road Design Manual for minimum spacing standards for commercial entrances, intersections, median crossovers for collector and principal arterial highways. As proposed, an access management exception is required. 7. Please see appendix F, page F-114, of the Road Design Manual for commercial entrances channelization Island options (Right in/Right Out to prevent left turn Ingress and Egress). Please note that the final site plan must show conformance with the VDOT Road Design Manual Appendices B (1) and F, as well as any other applicable standards, regulations, or other requirements. Please provide two copies of the revised plan along with a comment response letter. If further information is desired, please contact Willis C. Bedsaul at 434-422-9866. WE KEEP VIRGINIA MOVING July 10, 2018 Mr. Langille Page Two A VDOT Land Use Permit will be required prior to any work within the right of way. The owner/developer must contact the Charlottesville Residency land Use Section at (434) 422-9399 for information pertaining to this process. Sincerely, PVC Adam J. Moore, P.. Area Land Use Engineer Charlottesville Residency WE KEEP VIRGINIA MOVING COMMONWEALTH of VIRGINIA In Cooperation with the Thomas Jefferson Health District ALBEMARLE- CHARLOTTESVILLE State Department of Health FLUVANN COUNTY (STAY IRALMVRA) 1138 Rose Hill Drive GREENE COUNTY ISTANTY(LO LLE) LOVISA COVNTY)LOVISA) Phone (434) 972-6219 P. O. Box 7546 NELSON COUNTY (LOVINGSTON) Fax (434)972-4310 Charlottesville. Virginia 22906 July 2, 2018 Cameron Langille, Senior Planner Albemarle County Community Development 401 McIntire Road Charlottesville, VA 22902 RE: Pantops Corner Initial Site Development Plan SDP2018-39 Mr. Langille: As requested, I've reviewed the Initial Site Development Plan, dated 5/21/18, for the proposed construction referenced above. Since the water and sewer will be provided by public utilities, VDH will have no involvement. Recommendation: Approval Conditions: None If there are any questions or concerns, please give me a call, 434-972-4306. Sincerely, Alan Mazurowski Environmental Health Supervisor Thomas Jefferson Health District alan.mazurowski(c-r�,vdh.vir ig nia. og_v