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HomeMy WebLinkAboutSP201600011 Correspondence Special Use Permit 2016-09-26 Nme NO' Margaret Maliszewski From: Long, Valerie <vlong@williamsmullen.com> Sent: Monday, September 26, 2016 3:25 PM To: Margaret Maliszewski Subject: Malloy Ford Color Concept Plan Attachments: Malloy Ford SP Submit-2 Revised (09-26-16).PDF Margaret: attached is the color plan for Malloy Ford. Please let me know if you have any questions or comments we can address, or if there is anything else that you need from us. Ashley Davies from our office was delivering the legal ad fee check about an hour ago, so it should be there now. Thanks,Valerie Valerie W. Long Williams Mullen 321 East Main St. Suite 400 Charlottesville,Virginia 22902-3200 T 434.951.5709 F 434.817.0977 vlong@williamsmullen.com www.williamsmullen.com/vIong Follow us on LinkedIn. Facebook, and Twitter. Sign up for legal email alerts here. NOTICE: Information contained in this transmission to the named addressee is proprietary and is subject to attorney-client privilege and work product confidentiality.If the recipient of this transmission is not the named addressee,the recipient should immediately notify the sender and destroy the information transmitted without making any copy or distribution thereof. 1 Sint? Margaret Maliszewski From: Long, Valerie <vlong@williamsmullen.com> Sent: Friday, September 23, 2016 5:17 PM To: Margaret Maliszewski Subject: Malloy Ford Updated Plan Attachments: Malloy Ford SP Submit-2 revisions (08-30-16).pdf The revised plan in black and white is attached, and the color version will be ready by Monday and I'll send then. Let me know if you need anything else, and thanks. Valerie W. 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Allik or., 3rD 5,1 f $P ? llh. . ii�i►� O 1 I r 4 -1,.q v FT�� � fi -o (51 r•1 ' , II .1,_ i .,. icy., 93 •v �� .,rr'�5` ,, Co S < --5 ct CO 40 C...., i_ 1 '..---11;(1-1.. Z �� X us < O � o� Nib O o �1cn -s ,•-,.< • O _� Ky- a Dcl- O O cT no Margaret Maliszewski From: Long, Valerie <vlong@williamsmullen.com> Sent: Friday, September 23, 2016 3:55 PM To: Margaret Maliszewski Subject: RE: Malloy Ford SP schedule Thanks Margaret. I should have the revised plan this afternoon or early Monday to send you and am working on the fees. Valerie Long Williams Mullen 434.951.5709 From: Margaret Maliszewski [mailto:MMaliszewski@albemarle.org] Sent: Friday, September 23, 2016 3:09 PM To: Long, Valerie Subject: Malloy Ford SP schedule Importance: High Valerie, Legal fees are due on Monday, September 26,for the Malloy Ford SPs scheduled for the October 18 PC meeting. Outstanding fees are$553 for each application (2 x$553). If the fees aren't received on Monday,we'll need to reschedule.Also needed is the revised plan addressing the screening trees and elevated vehicles note, as outlined in my last comment letter. I can't complete my staff report without the revised plan. Please let me know the status of these two items. Margaret Margaret Maliszewski, Principal Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3276 mmaliszewski@albemarle.org 1 Margaret Maliszewski From: Margaret Maliszewski Sent: Wednesday, September 07, 2016 11:44 AM To: 'Long, Valerie' Subject: RE: Malloy Ford PC date Valerie, October 18 is confirmed for the Malloy Ford SPs at the Planning Commission. I will need a revised plan that addresses the two minor ARB issues outlined in my August 19 comment letter(the elevated vehicles note and the screening trees for vehicles awaiting repair). It would be helpful to receive these revisions in the near future because I aim to have the staff report drafted before the end of this month. Thanks. Margaret From: Long,Valerie [mailto:vlong@williamsmullen.com] Sent: Friday, September 02, 2016 5:20 PM To: Margaret Maliszewski<MMaliszewski@albemarle.org> Cc:Ashley Davies<adavies@williamsmullen.com> Subject: RE: Malloy Ford PC date October 18 would be perfect. Thanks. Just let me know when that is confirmed. Valerie Long Williams Mullen 434.951.5709 From: Margaret Maliszewski [mailto:MMaliszewski@albemarle.orq] Sent: Friday, September 02, 2016 3:22 PM To: Long, Valerie Subject: Malloy Ford PC date Valerie, Some complications have arisen with the October 25 PC date that would make it better to schedule the Malloy Ford SPs for October 18 or November 1.Would either of those dates work for you? Margaret Margaret Maliszewski, Principal Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3276 mmaliszewski@albemarle.org 1 Margaret Maliszewski From: Long, Valerie <vlong@williamsmullen.com> Sent: Thursday, August 25, 2016 5:09 PM To: Margaret Maliszewski Subject: RE: Malloy Ford PC date As per my voicemail message, October 25th works. Thank you. Valerie Long Williams Mullen 434.951.5709 From: Margaret Maliszewski [mailto:MMaliszewski@albemarle.org] Sent: Thursday, August 11, 2016 11:37 AM To: Long, Valerie Subject: RE: Malloy Ford PC date Valerie, Have you thought any more about the PC date for Malloy Ford?Would either October 11 or October 25 work for you? Margaret From: Margaret Maliszewski Sent: Wednesday, August 03, 2016 12:08 PM To: 'Long,Valerie'<vlong@williamsmullen.com> Subject: RE: Malloy Ford PC date Valerie,there is no PC meeting scheduled for October 4. October 11 and October 25 are available.Would either of those dates work? From: Long,Valerie [mailto:vlong@williamsmullen.com] Sent:Wednesday,August 03, 2016 11:17 AM To: Margaret Maliszewski<MMaliszewski@albemarle.org> Subject: RE: Malloy Ford PC date Ok thanks, I appreciate it. Glad you are handling both, that makes sense. Valerie Long Williams Mullen 434.951.5709 From: Margaret Maliszewski [mailto:MMaliszewski©albemarle.orq] � � � � Sent: Wednesday, August 03, 2016 11:17 AM To: Long, Valerie Subject: RE: Malloy Ford PC date It makes sense to keep both applications together so the body shop SP will go with the outdoor storage. I am handling both of them. I'll get with Elaine about scheduling for October 4th and get back to you. 1 %ore .4400 'From: Long,Valerie [mailto:vlong@williamsmullen.com] Sent:Wednesday,August 03, 2016 11:13 AM To: Margaret Maliszewski<MMaliszewski@albemarle.org> Subject: RE: Malloy Ford PC date Thank you, Margaret. I'm out of town this week, but just happened to be checking emails for a minute. I hate to be difficult, but I have a matter going to the City PC for a work session that night. Is there availability on Oct 4th? Also, any chance the Body Shop SUP could go at the same time? I need to figure out who the planner is for that SUP. If Oct 4th is available I can quickly confirm with our client and get right back to you. Thanks,Valerie Valerie Long Williams Mullen 434.951.5709 From: Margaret Maliszewski [mailto:MMaliszewski@ albemarle.orq] Sent: Wednesday, August 03, 2016 10:59 AM To: Long, Valerie Subject: Malloy Ford PC date Valerie, I have a tentative Planning Commission date of September 27 for the Malloy Ford SPs. Does that date work for you? Margaret Margaret Maliszewski, Principal Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3276 mmaliszewski@albemarle.org 2 s f Sol Margaret Maliszewski From: Margaret Maliszewski Sent: Tuesday, August 23, 2016 5:07 PM To: Valerie Long Subject: FW: Planning Application Review for SP201600018 Malloy Ford Body Shop. Valerie, I'm forwarding a comment from Frank Pohl on the Body Shop application. I received this after the comment letter was complete and sent. If you have questions, please feel free to contact me. Margaret Margaret Maliszewski, Principal Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3276 mmaliszewski@albemarle.org From: Frank Pohl Sent:Tuesday, August 23, 2016 5:03 PM To: Margaret Maliszewski<MMaliszewski@albemarle.org> Cc: Matthew Wentland <mwentland@albemarle.org> Subject: Planning Application Review for SP201600018 Malloy Ford Body Shop. Margaret, I see that Matt completed the review of this application, but I wanted to add the following comment. Nothing major but thought it should be included. Thx, Frank The Review for the following application has been completed: Application Number=SP201600018 Reviewer = Frank Pohl Review Status = See Recommendations Completed Date = 08/23/2016 1 Comment: This project is considereTa redevelopment project. Land disturbing activity exceeding 10,000 sf is subject to the VSMP. 2 'too' Margaret Maliszewski From: Frank Pohl Sent: Tuesday, August 23, 2016 5:03 PM To: Margaret Maliszewski Cc: Matthew Wentland Subject: Planning Application Review for SP201600018 Malloy Ford Body Shop. Margaret, I see that Matt completed the review of this application, but I wanted to add the following comment. Nothing major but thought it should be included. Thx, Frank The Review for the following application has been completed: Application Number= SP201600018 Reviewer= Frank Pohl Review Status = See Recommendations Completed Date = 08/23/2016 Comment: This project is considered a redevelopment project. Land disturbing activity exceeding 10,000 sf is subject to the VSMP. 1 sloe 'tool Margaret Maliszewski From: Alexander Morrison <amorrison@serviceauthority.org> Sent: Monday,August 22, 2016 1:24 PM To: Margaret Maliszewski Subject: SP201600018: Malloy Ford Body Shop Margaret, I have reviewed the above referenced application and have no comments.We will review water meter sizes during a site plan amendment or building permit stage. I hereby recommend approval of SP201600018. Alexander J. Morrison, P.E. Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville,Virginia 22911 (0)434-977-4511 Ext. 116 (C)434-981-5577 (F)434-979-0698 1 '0Nwrre ti Margaret Maliszewski From: Margaret Maliszewski Sent: Tuesday, August 09, 2016 1:39 PM To: 'Ellie Ray' Subject: RE: Malloy Ford Right. Let's wait to get the next round of comments. I don't want you to have to make changes multiple times. From: Ellie Ray [mailto:ellie@shimp-engineering.com] Sent:Tuesday, August 09,2016 11:06 AM To: Margaret Maliszewski<MMaliszewski@albemarle.org> Subject: RE: Malloy Ford I believe the plan is to add screening trees near the vehicles awaiting repair. There are a few trees right on the property line, but likely not enough to screen the cars. Most of the existing trees are on the adjacent parcel. Sounds like we should wait until after Friday to get a complete list of what might need to be revised? Ellie Carter Ray, PLA, LEED GREEN ASS0<�TA E (434) 227-5140 From: Margaret Maliszewski [mailto:MMaliszewski(aalbemarle.orq] Sent: Tuesday, August 09, 2016 10:52 AM To: Ellie Ray Subject: RE: Malloy Ford I need to understand what the current situation is with the trees near the vehicles awaiting repair before I can determine if the plan needs to be revised. I think it would be best to update the elevated vehicles note to avoid confusion. Reviewers' comments are due on Friday. I don't think the other reviewers have any issues, but I should know better then if other reviewers need additional changes. From: Ellie Ray [mailto:ellie@shimp-engineering.com] Sent:Tuesday, August 09, 2016 10:42 AM To: Margaret Maliszewski<MMaliszewski@albemarle.org> Subject: Malloy Ford Hi Margaret, Valerie sent us a list of questions that you had sent her regarding this application. A couple of the items are things that may need to clarified on the plan itself(note regarding elevated vehicles, and clarification of the trees near the parking for vehicles awaiting repair); do we need to make these revisions to the plan now or will they just be conditions of approval? Thanks, Ellie Carter Ray, PLA, LEED GREEN ASSOCIATE (434) 227-5140 1 sire Margaret Maliszewski From: Davies, Ashley <adavies@williamsmullen.com> Sent: Monday, August 01, 2016 2:26 PM To: Valerie Long; Margaret Maliszewski Subject: RE: Malloy Ford revised plan - questions [IWOV-IWOVRIC.FID1536510] Hi Margaret, My understanding of the lighting is that the client would like to potentially keep the existing poles and replace the fixtures with full cut-off. Other new poles and lighting may be added that would be fully compliant with all County regulations. Thanks, Ashley From: Long, Valerie Sent: Friday, July 29, 2016 7:22 PM To: Margaret Maliszewski Cc: Davies, Ashley Subject: RE: Malloy Ford revised plan - questions Margaret, Thanks for your email and my responses are below in red, but I have also copied Ashley and asked her to weigh in with any additional comments, and also to help work with you on revisions during the coming week, as I will be out of town. Sorry it took me several days to get back to you, it was one of those weeks. Thanks,Valerie Valerie Long Williams Mullen 434.951.5709 From: Margaret Maliszewski [mailto:MMaliszewski@albemarle.org] Sent: Monday, July 25, 2016 5:43 PM To: Long, Valerie Subject: Malloy Ford revised plan - questions Valerie, I have a few questions on the revised Malloy Ford plan: 1. The ARB recommended the following condition: "Vehicles shall not be elevated anywhere on site."The note added to the revised plans reads, "Display vehicles shall not be elevated anywhere on site." Was this wording changed intentionally? Do you intend to elevate non-display vehicles? Wording was not changed intentionally, no intent to elevate any vehicles. We can revise this on the plan. 2. The ARB had recommendations regarding lighting. Your cover letter states that existing "pole lights will not be removed, or if they are,they will replaced with fixtures that met all ordinance and guidelines requirements as well as the surrounding new poles." Can you clarify what "as well as the surrounding new poles" means in this sentence?Also, is the intent that the existing poles and fixtures will remain, but if not,you might want to keep the poles and replace the fixtures? Sorry for the confusion. The intent is that if the old poles remain, we will 1 Margaret Maliszewski From: Long, Valerie <vlong@williamsmullen.com> Sent: Friday,July 29, 2016 7:22 PM To: Margaret Maliszewski Cc: Ashley Davies Subject: RE: Malloy Ford revised plan - questions Margaret, Thanks for your email and my responses are below in red, but I have also copied Ashley and asked her to weigh in with any additional comments, and also to help work with you on revisions during the coming week, as I will be out of town. Sorry it took me several days to get back to you, it was one of those weeks. Thanks, Valerie Valerie Long Williams Mullen 434.951.5709 From: Margaret Maliszewski [mailto:MMaliszewski@albemarle.org] Sent: Monday, July 25, 2016 5:43 PM To: Long, Valerie Subject: Malloy Ford revised plan - questions Valerie, I have a few questions on the revised Malloy Ford plan: 1. The ARB recommended the following condition: "Vehicles shall not be elevated anywhere on site."The note added to the revised plans reads, "Display vehicles shall not be elevated anywhere on site." Was this wording changed intentionally? Do you intend to elevate non-display vehicles? Wording was not changed intentionally, no intent to elevate any vehicles. We can revise this on the plan. 2. The ARB had recommendations regarding lighting. Your cover letter states that existing "pole lights will not be removed, or if they are,they will replaced with fixtures that met all ordinance and guidelines requirements as well as the surrounding new poles." Can you clarify what "as well as the surrounding new poles" means in this sentence?Also, is the intent that the existing poles and fixtures will remain, but if not,you might want to keep the poles and replace the fixtures? Sorry for the confusion. The intent is that if the old poles remain, we will replace the fixtures so they meet the cut-off fixture requirements. Ashley, I welcome any input you have about the "as well as the surrounding new poles" text. 3. Four trees were added in islands along the eastern end of the south side of the middle vehicle storage area. Can you explain why the planting wasn't extended along the full length of the south side of this storage area? The owner had a concern that the additional trees would require the loss of additional parking spaces, and that given the relatively thin line of sight into the property from the entrance along Rt. 29 (between the Better Living furniture building and the new landscaping and new service drop-off building addition), that what we show would be sufficient to screen the vehicles in that lot from the EC. 4. The area of vehicles awaiting repair is the location of an existing structure. Can you confirm that the structure will be removed to establish the storage area? Or will the vehicles be parked under that structure?The structure will be removed to establish the storage area. 5. Existing hardwood trees to remain are shown along the north side of the vehicles awaiting repair area. I didn't venture out to that side of the building when I visited the site. Aerials suggest that the vegetation doesn't come that close to the building and is mostly off-site. Can you confirm that there are still trees on-site in that area? I 1 do not have this information but we will coordinate with Shimp engineerg or assess it on site and get back with you quickly. Thanks for your help. Margaret -z ; T. • • 4 • • N f q I Margaret Maliszewski, Principal Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3276 mmaliszewski@albemarle.org 2 "we COUNTY OF ALBEMARLE �oF A Department Community Development $' ®_• Planning Services Division 401 McIntire Road North Wing• Charlottesville,Virginia 22902-4596 Phone: (434)296-5823 • Fax: (434)972-4035 Transmittal From: VVlr&r6 acct viUI t s 2ews 6 Date: 7/Zo /2 � To: 0 Ake Wen±'tai-4 0 120b61-e 6i I vv er" 0 dlukt Sol.,(0't-(. av-e r 0 �G�fnv�- alvvre_ o ill-L)e6.v tr ✓Yorilsov- 0 o e)5 i n S 0 0 Utc-IW<CA- R.) 0 JOB #/FILE NAME: S- ZO 11 v 1 a7 r4 We are sending you the following items: 6 At ached or ❑ Under separate cover ❑ Copy of Letter n Prints C.4 'Tans Plats ❑ Specifications ❑ Other # of Date Description Copies `7/18/20u, peoSed? C n.cer± l Sp-ec.t,...1 Us-e_ a ltCJLo> V'lcwI These are transmitted as checked below: �► For review and comments ® For approval ❑ Other Remarks: Comments are due in City View or email by: /3//e' Signature: _ _ C.i;va1 PJ � See USQ PP�,��� -kir [ °AsS log SI-.0 hrn s Surian fir -1/--L 6S-1 skir t /11\j( s6"6(‘ r• ckAci( b-eeh rccetvc & f r 7 s 11 ►� ba+ '1-.0-t Pl w o vt, b-es btu For z cv-e a s . 110101 *%111 Margaret Maliszewski From: Erika Castillo Sent: Monday, July 18, 2016 3:05 PM To: Margaret Maliszewski Subject: RE: Malloy Ford SUP Outdoor Storage & Display Update and Change of Applicant Name Good Afternoon, Margaret: Yes, I do confirm that Valerie's email is sufficient to accomplish the switch to Malloy Partners III & the applicant's name can be updated in CountyView. I had originally read the email to mean that no authorization had been submitted with the original. SP application, hence my request for documentation. Thank you kindly for your patience O Regards, Erika Castillo Paralegal ecastillo@albemarle.org Albemarle County Attorney's Office 401 McIntire Road Charlottesville, VA (434) 072-4067 Ext. 3408 Notice: This email may contain attorney-client privileged information, privileged work product, or other confidential information. It is intended only for the designated recipient. If you receive this message and are not a designated recipient you are requested to delete this message immediately and notify me that you have received this by mistake. Thank you. From: Margaret Maliszewski Sent: Monday,July 18, 2016 2:54 PM To: Erika Castillo<ecastillo@albemarle.org> • Subject: RE: Malloy Ford SUP Outdoor Storage & Display Update and Change of Applicant Name Erika, I've attached a copy of the "Authorization to Submit.." that was submitted with the original SP application. It identifies the contract purchaser as Malloy Properties VI LLC and authorizes that LLC, Geoff Malloy and Valerie Long to submit land use applications on behalf of the owner. In Valerie's original email that I asked you to consider, she states that she would like to replace Malloy Properties VI with Malloy Properties III. If I understand you correctly, because we have the original "Authorization to Submit..." for Malloy Properties VI,Valerie's email is sufficient to accomplish to switch to Malloy Properties III and I the applicant's name can be updated in CountyView. Please confirm. Thanks for your help. Margaret 1 From: Erika Castillo Sent: Monday,July 18, 2016 1:53 PM To: Margaret Maliszewski<MMaliszewski@albemarle.org> Subject: RE: Malloy Ford SUP Outdoor Storage & Display Update and Change of Applicant Name Good Afternoon, Margaret: For the original submittal of the SUP, (prior to the change in name of applicant) documentation should have been submitted stating from the property owner/applicant that specific, named people had authorization to sign the SUP application on behalf of the property owner/applicant. If such documentation had originally been submitted, then nothing else is necessary. However, if such. documentation has never been submitted, it should be now. Regards, Erika Castillo Paralegal ecastillo@albemarle.org Albemarle County Attorney's Office 401 McIntire Road Charlottesville, VA (434) 972-4067 Ext. 3408 Notice: This email may contain attorney-client privileged information, privileged work product, or other confidential information. It is intended only for the designated recipient.. If you receive this message and are not a designated recipient you are requested to delete this message immediately and notify me that you have received this by mistake. Thank you. From: Margaret Maliszewski Sent: Monday,July 18, 2016 1:40 PM To: Erika Castillo<ecastillo@albemarle.org> Subject: FW: Malloy Ford SUP Outdoor Storage & Display Update and Change of Applicant Name Erika, Can you give me any additional information that I can forward to Valerie to help explain why the information you requested is necessary? Thanks. Margaret From: Long,Valerie [mailto:vlong@williamsmullen.comj Sent: Monday,July 18, 2016 1:23 PM To: Margaret Maliszewski<MMaliszewski@albemarle.org> Subject: RE: Malloy Ford SUP Outdoor Storage & Display Update and Change of Applicant Name Margaret, 2 • 'ti/ I do not need to be difficult, but I'm Sire why we need all that information just to change the name of the applicant. The landowner remains the same (B Properties, LC) and we did not need to submit anything initially that we had the consent of Malloy Properties VI, LLC. I envisioned just an email or a letter from us requesting to replace the name of the applicant with Malloy Properties III, LLC, in place of Malloy Properties VI, LLC. Thank you, Valerie Valerie Long Williams Mullen • 434.951.5709 From: Margaret Maliszewski [mailto:MMaliszewski@albemarle.orq] Sent: Wednesday, July 13, 2016 10:12 AM To: Long, Valerie Subject: RE: Malloy Ford SUP Outdoor Storage & Display Update and Change of Applicant Name Valerie, The County Attorney's office has asked that you submit a copy of the contract amendment naming "Malloy Properties III, LLC" and the LLC documents as well as any document stating that you (or someone else) can sign applications on behalf of the IJLC. Margaret From: Long,Valerie [mailto:vlong@williamsmullen.com] Sent:Tuesday,July 12, 2016 2:37 PM To: Margaret Maliszewski<MMaliszewski@albemarle.org> Cc:Ashley Davies<adavies@williamsmullen.com>;Scro, Nicole<nscro@williamsmullen.com> Subject: Malloy Ford SUP Outdoor Storage & Display Update and Change of Applicant Name Margaret: In connection with this application, I do not believe we ever received an official letter from you after the June 6th ARB meeting. I did receive your email with the conditions,which was helpful, but I was expecting an official letter. If one is not typical that is fine, but if you sent one, I do not believe I received it, and would ask that you re-send it. Also, in the SUP application,the Applicant was listed as "Malloy Properties VI, LLC" which was the entity that was the original contract purchaser of the property. Since then the Seller and Purchaser have executed a contract amendment to substitute another Malloy entity in the place of the Purchaser, and we would like to replace the SUP application with that name. The new applicant is"Malloy Properties III, LLC". Can you please let me know if this email is sufficient to make that request official, or do you need something else from us to make that change? Finally, we have consulted with our client and they have decided to move forward with a separate SUP for the body shop. We are planning to submit that SUP on Monday the 18th (in the name of Malloy Properties III, LLC), and also to resubmit materials for the SUP for Outdoor Storage and Display that both addresses the conditions from the SUP, and also shows on the concept plan how the regulations in Section 5.1.31 (supplemental regulations for body shops) will be incorporated. In other words we are going to continue with the same concept plan that you have seen for both SUP applications, but update it to address the ARB conditions and the Body Shop Supplemental Regulations. Thanks again, and please let me know if you have any questions. Valerie 3 400 Valerie W. Long Williams Mullen 321 East Main St. Suite 400 Charlottesville,Virginia 22902-3200 T 434.951.5709 F 434.817.0977 vlongPwilliamsmullen.com www.williamsmullen.com/vlonq Follow us on LinkedIn, Facebook,and Twitter. Sign up for legal email alerts here. NOTICE: Information contained in this transmission to the named addressee is proprietary and is subject to attorney-client privilege and work product confidentiality. If the recipient of this transmission is not the named addressee,the recipient should immediately notify the sender and destroy the information transmitted without making any copy or distribution thereof. 4 Margaret Maliszewski From: Erika Castillo Sent: Monday, July 18, 2016 1:53 PM To: Margaret Maliszewski Subject: RE: Malloy Ford SUP Outdoor Storage & Display Update and Change of Applicant Name Good.Afternoon, Margaret: For the original submittal of the SUP, (prior to the change in name of applicant) documentation should have been submitted stating from the property owner/applicant that specific, named people had authorization to sign the SUP application on behalf of the property owner:/applicant. If such documentation had originally been submitted, then nothing else is necessary. However, if such documentation has never been submitted, it should be now. Regards, Erika Castillo Paralegal ecastillo@albemarle.org Albemarle County Attorney's Office 401 McIntire Road Charlottesville, VA (434) 972-4067 Ext. 3408 Notice: This email may contain attorney-client privileged information, privileged work product, or other confidential information. It is intended only for the designated recipient. If you receive this message and are not a designated recipient you are requested to delete this message immediately and notify me that you have received this by mistake. Thank you. • From: Margaret Maliszewski Sent: Monday,July 18, 2016 1:40 PM To: Erika Castillo<ecastillo@albemarle.org> Subject: FW: Malloy Ford SUP Outdoor Storage & Display Update and Change of Applicant Name Erika, Can you give me any additional information that I can forward to Valerie to help explain why the information you requested is necessary? Thanks. Margaret From: Long, Valerie [mailto:vlong@williamsmullen.com] Sent: Monday,July 18, 2016 1:23 PM To: Margaret Maliszewski<MMaliszewski@albemarle.org> Subject: RE: Malloy Ford SUP Outdoor Storage & Display Update and Change of Applicant Name 1 4 Margaret, I do not need to be difficult, but I'm wondering why we need all that information just to change the name of the applicant. The landowner remains the same (B Properties, LC) and we did not need to submit anything initially that we had the consent of Malloy Properties VI, LLC.. I envisioned just an email or a letter from us requesting to replace the name of the applicant with Malloy Properties III, LLC, in place of Malloy Properties VI, LLC. Thank you, Valerie ( Valerie Long Williams Mullen 434.951.5709 From: Margaret Maliszewski [mailto:MMaliszewski@albemarle.orq] Sent: Wednesday, July 13, 2016 10:12 AM To: Long, Valerie Subject: RE: Malloy Ford SUP Outdoor Storage & Display Update and Change of Applicant Name I' Valerie, The County Attorney's office has asked that you submit a copy of the contract amendment naming "Malloy Properties III, LLC" and the LLC documents as well as any document stating that you (or someone else) can sign applications on behalf of the LLC. Margaret From: Long,Valerie [mailto:vlong@williamsmullen.com] Sent:Tuesday,July 12, 2016 2:37 PM To: Margaret Maliszewski<MMaliszewski@albemarle.org> Cc:Ashley Davies<adavies@williamsmullen.com>; Scro, Nicole<nscro@williamsmullen.com> Subject: Malloy Ford SUP Outdoor Storage & Display Update and Change of Applicant Name Margaret: In connection with this application, I do not believe we ever received an official letter from you after the June 6th ARB meeting. I did receive your email with the conditions, which was helpful, but I was expecting an official letter. If one is not typical that is fine, but if you sent one, I do not believe I received it, and would ask that you re-send it. Also, in the SUP application, the Applicant was listed as "Malloy Properties VI, LLC" which was the entity that was the original contract purchaser of the property. Since then the Seller and Purchaser have executed a contract amendment to substitute another Malloy entity in the place of the Purchaser, and we would like to replace the SUP application with that name. The new applicant is"Malloy Properties III, LLC". Can you please let me know if this email is sufficient to make that request official, or do you need something else from us to make that change? Finally, we have consulted with our client and they have decided to move forward with a separate SUP for the body shop. We are planning to submit that SUP on Monday the 18th (in the name of Malloy Properties III, LLC), and also to resubmit materials for the SUP for Outdoor Storage and Display that both addresses the conditions from the SUP, and also shows on the concept plan how the regulations in Section 5.1.31 (supplemental regulations for body shops) will be incorporated. In other words we are going to continue with the same concept plan that you have seen for both SUP applications, but update it to address the ARB conditions and the Body Shop Supplemental Regulations. Thanks again, and please let me know if you have any questions. 2 Nor' "toril Valerie Valerie W. Long Williams Mullen 321 East Main St. Suite 400 Charlottesville,Virginia 22902-3200 T 434.951.5709 F 434.817.0977 vlong@ williamsmullen.com www.williamsmullen.com/vlonq Follow us on LinkedIn, Facebook,and Twitter. Sign up for legal email alerts here. NOTICE: Information contained in this transmission to the named addressee is proprietary and is subject to attorney-client privilege and work product confidentiality. If the recipient of this transmission is not the named addressee,the recipient should immediately notify the sender and destroy the information transmitted without making any copy or distribution thereof. 3 H • Err err/ `om, Margaret Maliszewski From: Margaret Maliszewski Sent: Friday, June 03, 2016 2:59 PM To: Valerie Long Subject: Malloy Ford comment letter Attachments: SP 2016 11 Malloy Ford first comment letter.pdf Valerie, Our letter summarizing the first round of review comments on the Malloy Ford proposal is attached.You've seen most of these comments already. We'll have ARB comments on Monday,then we'll be able to recommend the next step in the process. If you have questions, feel free to contact me. Margaret Margaret M. Maliszewski, Principal Planner Albemarle County Department of Community Development 401 McIntire Road,Charlottesville, VA 22902 434-296-5832 x3276 1 Sae' `ogle Margaret Maliszewski From: Margaret Maliszewski Sent: Tuesday, May 31, 2016 2:26 PM To: 'Long, Valerie' Subject: RE: Malloy Ford Waterline/ Fire Hydrant Location I don't think we'll need a revised plan for the ARB. From: Long, Valerie [mailto:vlong@williamsmullen.com] Sent:Tuesday, May 31, 2016 12:37 PM To:Justin Shimp, P.E. <justin@shimp-engineering.com>; Margaret Maliszewski<MMaliszewski@albemarle.org> Cc:Ashley Davies<adavies@williamsmullen.com> Subject: RE: Malloy Ford Waterline/ Fire Hydrant Location Also Margaret, for now we will not have a Body Shop as part of the project. If we can convince zoning it is not needed, or obtain a SUP for a body shop, we will add it back in. Let us know if you need a revised plan with the reference to the Body Shop removed. It would instead be part of the service department. Thanks, Valerie Valerie Long Williams Mullen 434.951.5709 From: Justin Shimp, P.E. [mailto:justin@shimp-engineering.com] Sent: Tuesday, May 31, 2016 12:27 PM To: Margaret Maliszewski Cc: Long, Valerie; Davies, Ashley Subject: Fwd: Malloy Ford Waterline/ Fire Hydrant Location Hi Margaret, I understand there was some concern about a potential waterline conflict on the Malloy Ford SUP. Valerie forwarded your email to me and the pictures and upon further review I can confirm that the waterline is actually in the ROW, not on our property. For reference, the hydrant is about 2' or so on to our property, there is no recorded easement so I suspect it was just placed in the wrong location years ago and nobody noticed that it was actually on the parcel not the ROW. As far as our landscape goes, we are showing all of our EC required landscaping on our own property, so this waterline should not interfere with anything we have proposed. We may need to keep a little distance from the hydrant, but I think we have plenty of room in that corner to work. Hope this helps clarify, let me know if you need anything else. Thanks! -Justin i 1 Margaret Maliszewski From: Long, Valerie <vlong@williamsmullen.com> Sent: Tuesday, May 31, 2016 3:35 PM To: Margaret Maliszewski Cc: Justin Shimp (Justin@shimp-engineering.com) Subject: RE: preliminary reviewer comments on Malloy Ford SP Thanks Margaret, this is helpful, and we appreciate it. Joel and his wife had a new baby this weekend, so he may be out for a few days or more (hopefully!). Valerie Long Williams Mullen 434.951.5709 From: Margaret Maliszewski [mailto:MMaliszewski@albemarle.org] Sent: Tuesday, May 31, 2016 2:16 PM To: Long, Valerie Subject: preliminary reviewer comments on Malloy Ford SP Valerie, This Friday is my deadline for sending you reviewers' comments on the Malloy Ford SP. I will have a formal letter for you at that time, but I told you I would get preliminary comments to you a little earlier, if possible.Those preliminary comments are listed below. I have asked Joel to clarify whether his comments are requirements or recommendations, and I'll forward his response when I get it. Margaret VDOT,Joel DeNunzio: We have reviewed the special use permit application for Malloy Ford Outdoor Storage& Display and offer the following comments; 1. The Virginia Access Management Regulations (24VAC30-73-1 I0)states that commercial entrances may be reviewed and reconstruction, relocations,consolidation, upgrading,or a combination of these may be required if any of the following occur; 1) the property is being considered for rezoning or other local legislative action that involves a change in usc, 2) if the property is subject to a site plan or subdivision plat reviw, 3) there is a change (increase) in commercial use,or 4)circulation between adjoining properties becomes available. In order to comply with the Virginia Access Management Regulations, the entrances to TMPs 45-68C1 &45-68A should be consolidated allowing for a shared entrance to the two parcels. 2. Please provide both existing and proposed traffic generations as well as right-turn lane warrants. ACSA,Alexander Morrison and RWSA,Victoria Fort: I have reviewed the above referenced special use permit. It appears that the applicant is proposing landscaping along the Route 29 frontage.The ACSA and RWSA have water infrastructure in this area. My comments are as follows: • Show the existing ACSA and RWSA water infrastructure along the Route 29 frontage (see attached GIS Map). 1 mosk, t. • Show existing ACSA and RWSA easements. • Ensure no landscaping is proposed within existing ACSA and RWSA easements. Zoning, Ron Higgins 1. The Conceptual Special Use Application Plan shows a "body shop" use in the building closest to Berkmar Drive. Body Shops require a special use permit in the HC Zoning District. 2. All parking spaces should be marked, whether they are for off-street parking or display parking for vehicles. 3. New lighting will need to be shown and meet current ordinance standards. Engineering, Matt Wentland: No objection Inspections,Jay Schlothauer: No objection Fire Rescue, Robbie Gilmer: No objection Margaret M.Maliszewski,Principal Planner Albemarle County Department of Community Development 401 McIntire Road,Charlottesville,VA 22902 434-296-5832 x3276 2 Margaret Maliszewski From: Margaret Maliszewski Sent: Friday, May 13, 2016 3:01 PM To: 'Long, Valerie' Cc: Ashley Cooper Davies (adavies@williamsmullen.com) Subject: RE: Malloy Ford SUP for Outdoor Storage and Display (SP 2016-11) No—just wanted to make sure they knew this item would be on the agenda. From: Long,Valerie [mailto:vlong@williamsmullen.com] Sent: Friday, May 13, 2016 3:00 PM To: Margaret Maliszewski<MMaliszewski@albemarle.org> Cc:Ashley Davies<adavies@williamsmullen.com> Subject: RE: Malloy Ford SUP for Outdoor Storage and Display(SP 2016-11) They were on the original email exchange that Ashley had with Emily Kilroy and the CAC Chair, so they are definitely aware. But I have not had any specific communications with them about it, since I knew we would have that opportunity on Monday evening. Should I reach out to them in advance? Or are you aware of any concerns they have? Thanks, and glad to know you were aware of the meeting already. Valerie Valerie Long Williams Mullen 434.951.5709 From: Margaret Maliszewski [mailto:MMaliszewski@albemarle.orq] Sent: Friday, May 13, 2016 2:57 PM To: Long, Valerie Cc: Davies, Ashley Subject: RE: Malloy Ford SUP for Outdoor Storage and Display (SP 2016-11) Thanks,Valerie. I plan to be there. Have you also checked in with Brad and Bruce about the community meeting? From: Long, Valerie [mailto:vlong@williamsmullen.com] Sent: Friday, May 13, 2016 2:50 PM To: Margaret Maliszewski<MMaliszewski@albemarle.org> Cc:Ashley Davies<adavies@williamsmullen.com> Subject: Malloy Ford SUP for Outdoor Storage and Display (SP 2016-11) Margaret: I wanted to make sure we had communicated with you about the date for the community meeting for Malloy Ford's SUP (2016-11). I was sending out a reminder email to our team and then realized that while we coordinated it with the Rio CAC, we may not have closed the loop with you. This meeting is scheduled for Monday evening at the Rio CAC meeting at the Northside Library at 6 pm. The agenda is attached. I realize you may not be able to attend, but wanted to at least make you aware of it. Thanks,Valerie 1 4010 loaf Valerie W. Long Williams Mullen 321 East Main St. Suite 400 Charlottesville,Virginia 22902-3200 T 434.951.5709 F 434.817.0977 vlong@williamsmullen.com www.williamsmullen.com/vlonq Follow us on LinkedIn,Facebook, and Twitter. Sign up for legal email alerts here. NOTICE: Information contained in this transmission to the named addressee is proprietary and is subject to attorney-client privilege and work product confidentiality. If the recipient of this transmission is not the named addressee,the recipient should immediately notify the sender and destroy the information transmitted without making any copy or distribution thereof. • 2 Nkomo ``r/ Margaret Maliszewski From: Virginia Carr Roy<shrinkwrap3@gmail.com> Sent: Monday, May 09, 2016 5:33 PM To: Margaret Maliszewski Cc: Emily Kilroy Subject: Re: Malloy Ford Special Use Permit request-community meeting Margaret As far as I know it is on the agenda for a joint Rio and Hydraulic CAC meeting. When Emily Kilroy sends out the agenda - which should be in a day or two- I can confirm it. The place will be the Northside Library and the time should be between 6 and 6:30- but with combined meetings, one running early (5:30-6:30), presentations in between, and the other running 6-7 we go with the flow! Hope this helps! At least you can put a pencilled check in a box! I appreciate your challenges in keeping up with the applications and the many levels of review involved! Virginia >On May9, 2016, at 5:13 PM, Margaret Maliszewski <MMaliszewski@albemarle.org>wrote: >Virginia, > I am the planner assigned to the Malloy Ford Special Use Permit request. I've been in contact with Ashley Davies about the required community meeting for this application. I asked her to contact you to get the item on a Rio CAC meeting agenda. Can you confirm that this item is on your May 16 agenda?Also, would you please forward me the time and place of the meeting and the agenda? If you have questions, please let me know. >Thanks for your assistance. > Margaret > Margaret M. Maliszewski, Principal Planner Albemarle County Department >of Community Development >401 McIntire Road, Charlottesville,VA 22902 >434-296-5832 x3276 ><winmail.dat> 1 ti Margaret Maliszewski From: Margaret Maliszewski Sent: Wednesday, May 04, 2016 10:02 AM To: 'Davies, Ashley' Subject: RE: Malloy Ford mandatory pre-app letter [IWOV-IWOVRIC.FID1536510] Yes. Brad said it was sufficient to meet with the Rio CAC. From: Davies,Ashley [mailto:adavies@williamsmullen.com] Sent:Tuesday, May 03, 2016 10:04 AM To: Margaret Maliszewski<MMaliszewski@albemarle.org> Subject: RE: Malloy Ford mandatory pre-app letter [IWOV-IWOVRIC.FID1536510] Thanks, Margaret. Just to confirm, we do not need to send out any letters for this meeting. From: Margaret Maliszewski [mailto:MMaliszewskiC@albemarle.orq] Sent: Monday, May 02, 2016 3:46 PM To: Davies, Ashley Subject: RE: Malloy Ford mandatory pre-app letter [IWOV-IWOVRIC.FID1536510] Ashley, I've checked with David and Brad. Meeting with the Rio CAC will be sufficient.Virginia Roy is the Rio CAC contact. Her email address is Shrinkwrap3@gmail.com . Please contact her directly to schedule the meeting, but please copy me on the scheduling information. Thanks. Margaret From: Davies,Ashley [mailto:adavies@williamsmullen.com] Sent: Friday, April 29, 2016 1:33 PM To: Margaret Maliszewski<MMaliszewski@albemarle.org> Subject: RE: Malloy Ford mandatory pre-app letter [IWOV-IWOVRIC.FID1536510] Thank you, Margaret. I appreciate it. Would you like the meeting to be held during the regular Places 29 meeting, or separately? From: Margaret Maliszewski [mailto:MMaliszewski@albemarle.orq] Sent: Wednesday, April 27, 2016 2:27 PM To: Davies, Ashley Subject: FW: Malloy Ford mandatory pre-app letter [IWOV-IWOVRIC.FID1536510] Ashley, I'll be reviewing the Malloy Ford SP. We'll get you the list as soon as possible. Margaret Margaret M. Maliszewski,Principal Planner Albemarle County Department of Community Development 401 McIntire Road,Charlottesville,VA 22902 1 434-296-5832 x3276 From: Elaine Echols Sent:Wednesday,April 27, 2016 12:09 PM To: Margaret Maliszewski<MMaliszewski@albemarle.org> } Subject: FW: Malloy Ford mandatory pre-app letter [IWOV-IWOVRIC.FID1536510] From: Christopher Perez Sent: Wednesday,April 27, 2016 11:55 AM To:Ashley Davies<adavies@williamsmullen.com> ] Cc: Elaine Echols<EECHOLS@albemarle.org> Subject: RE: Malloy Ford mandatory pre-app letter [IWOV-IWOVRIC.FID1536510] Ashley, I initially attended and wrote up the pre app notes for the mandatory but I was not assigned this Special Use Permit. I just checked Countyview and it's currently unassigned. Once it's assigned to a planner they would be the person to draft up the list of notices for you and advise you on the meeting. I'm CCing Elaine Echols as she is part of the team who will assign this application to a reviewer. Christopher P. Perez Senior Planner Department of Community Development 1County of Albemarle, Virginia 401 McIntire Road ;Charlottesville.VA 22902 434.296.5832 ext. 3443 From: Davies,Ashley [mailto:adavies@williamsmullen.com] Sent:Wednesday, April 27, 2016 9:06 AM To: Christopher Perez<cperez@albemarle.org> Subject: RE: Malloy Ford mandatory pre-app letter [IWOV-IWOVRIC.FID1536510] Hi Chris, I am working now to organize our community meeting. Did you have a chance to put together our address list? Thanks, Ashley From: Christopher Perez [mailto:cperez@albemarle.orq] Sent: Thursday, April 07, 2016 10:40 AM To: Davies, Ashley Subject: Malloy Ford mandatory pre-app letter Ashley, Malloy Ford—Mandatory pre-app I briefly discussed your request with Zoning and ARB staff about keeping existing poles and pole heights and 2 adding full cut off lenses. You could utilize the existing poles but would be required to meet all other lighting regs including spillover. I believe that's going to be tough for you based on the proximity of the lights to the road. For new poles ARB would require heights no taller than 20'. If you are utilizing existing poles Margaret believes the ARB may still try to get them reduced in height. But the big question is how tall are the poles now. That's something we do not know, nor are factoring into this discussion. I'll begin putting together the addresses for the community meeting and followup on the CAC questions you had. Christopher P. Perez Senior Planner Department of Community Development (County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 From: Davies, Ashley [mailto:adavies4L villiamsmullen.com] Sent: Thursday, April 07, 2016 9:51 AM To: Christopher Perez<cperez(aialbemarle.org>;Valerie Long<vlong(a),williamsmullen.com> Cc: Francis MacCall<FMACCALLAalbemarle.org> Subject: RE: Malloy Ford mandatory pre-app letter [IWOV-IWOVRIC.FID1536510] Thank you, Chris. This letter is very helpful. Could you please go ahead and send us the list of property owners you would like notified for the community meeting? I was also wondering if you determined whether our community meeting could occur during a Places 29 Advisory Committee meeting? If so, when are those meetings? No determination has been made yet on site lighting, but I did want to get a sense of staff's level of support for keeping existing poles and pole heights, but adding full cut off lenses. Let me know your thoughts. Thanks, Ashley From: Christopher Perez [mailto:cperez©albemarle.orq] Sent: Thursday, April 07, 2016 8:11 AM To: Long, Valerie; Davies, Ashley Cc: Francis MacCall Subject: Malloy Ford mandatory pre-app letter Valerie/Ashley, Attached is the mandatory pre-app letter for Malloy Ford w/attachments. ARB application SP application Christopher P. Perez 1 Senior Planner Department of Community Development 1County of Albemarle. Virginia 401 McIntire Road!Charlottesville,VA 22902 434.296.5832 ext. 3443 3 fi e i Y { 3 p 4 Margaret Maliszewski From: Margaret Maliszewski Sent: Friday, April 29, 2016 10:50 AM To: David Benish Subject: FW: Malloy Ford SP - community meeting I want to get this process right. Based on Brad's response, I'll tell the applicant to contact the Rio CAC and get on one of their agendas and that will cover the community meeting. Adjacent owners will get the standard legal notification but don't need an invitation to the CAC meeting. Does that seem right? From: Brad Sheffield Sent: Friday, April 29, 2016 10:15 AM To: Margaret Maliszewski<MMaliszewski@albemarle.org> Subject: RE: Malloy Ford SP-community meeting I think just informing the Rio CAC is enough Brad Sheffield Albemarle County Board of Supervisors Rio District p.434.989.5562 www.bradsheffield.com From: Margaret Maliszewski Sent:Thursday,April 28, 2016 1:51 PM To: Brad Sheffield <bsheffield@albemarle.org> Subject: Malloy Ford SP-community meeting Good afternoon, Brad. The Malloy Ford (Special Use Permit for outdoor sales/storage/display) applicant would like us to send them the address list for the community meeting. Is there a particular direction you'd like to go with this? Given that it is an existing site with parking areas already in place, do you want to forgo the community meeting? Or,given the location across from Caarsbrook and the potential for impacts from lighting and the type of parking, would you prefer to have the applicant coordinate with the Rio CAC and invite Caarsbrook (in addition to the adjacent owners)? Or some other alternative? Please let me know how you'd like to proceed. Thanks for your assistance. Margaret Margaret M. Maliszewski,Principal Planner Albemarle County Department of Community Development 401 McIntire Road,Charlottesville,VA 22902 434-296-5832 x3276 1 i t F i 4 1114110) t 1 i Margaret Maliszewski From: Francis MacCall Sent: Monday, April 25, 2016 12:0&PM To: Valerie Long Cc: Elaine Echols; Margaret Maliszewski; Megan Yaniglos; Carla Harris - CDD; Stephanie Mallory; Erika Castillo;Ashley Davies Subject: Special Use Permit Application SP-2016-00011 Malloy Ford Outdoor Storage & Display Mrs. Long, The Special Use Permit application received in the Department of Community Development on 4/18/2016 has been deemed complete by County staff.The applicant must now pay the required fee for this application to be further processed for review. The fee required for SP-2016-00011 is$2150.00 Please provide a check to the front office staff in the Department of Community Development for the amount noted above, payable to the "County of Albemarle", by no later than Tuesday May 3rd, 2016 If this fee is received after Tuesday May 3'd then your application will be processed with the next round of application submittals. Submittal Schedule Also, please provide a copy of this email along with your check as verification that your fee can be accepted. ADDITIONAL FEES REQUIRED BUT NOT DUE AT THIS TIME. Please note that there will be at least one public hearing by the Planning Commission and one public hearing by the Board of Supervisors.Virginia State Code requires that notice for public hearings be made by publishing a legal advertisement in the newspaper and by mailing letters to adjacent property owners.Therefore, at least two fees for public notice are required before a Special Use Permit may be heard by the Board of Supervisors. The total fee for public notice will be provided to you after the final cost is determined and must be paid before the application is heard by a public body. Staff estimates the total cost of legal advertisement and adjacent owner notification to be between $400 and $450 per hearing.This estimate reflects the average cost of public notice fees for Special Use Permit applications, but the cost of certain applications may be higher. If applicable any fees for waiver/special exceptions will be required at the time the additional fees noted above are calculated.The current fee for a special exception is$457. Let me know if you have any questions. Francis H. MacCall Principal Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville VA 22902-4596 ph. 434-296-5832 ext. 3418 fax 434-972-4126 1 i i s r1ue Margaret Maliszewski From: Margaret Maliszewski Sent: Tuesday, April 19, 2016 9:21 AM To: 'Long, Valerie' Cc: Ashley Cooper Davies (adavies@williamsmullen.com) Subject: RE: Malloy Ford - SUP for Outdoor Storage and Display Valerie, Is this the SP schedule you're working with? It looks like the first set of comments for an April 18 submittal is June 3— not May 20. The scheduled ARB meeting date for applications received yesterday would be June 6,with staff's recommendations (the ARB staff report) sent out on May 30. Generally, a conceptual review follows the standard ARB schedule, but I'll modify dates as needed to maintain the SP schedule. If we need to move the ARB date to May 16 to maintain the SP schedule, I'll do that. But let's make sure we're clear on the SP schedule first. Please let me know where you found the May 20 date. Margaret 2016 Submittal and Review Schedule Special Use Permits and Zoning Map Amendments"' Without Planning Commission Worksessiort" Deadline for First Set of � Planning Resubmittal Filing Written EITHER Commission 0 Deadline"' (3 P.M. Comments Due Q Public Hearing if ,R PLEASE SEE to Applicant No Resubmittal THE Is Necessary RESUBMITTAL No sooner than SCHEDULE Monday Friday a=° Tuesday Monday Tue Jan 19 Mar 04 Apr 05 Tue Feb 16 Art 1 May 03 "• Mar 21 May 08 -�. -^ Jun 07 Apr 18 Jun 03 Jul 12 May 16 Jul 01 - Jul 26 •' Jun 20 Aug 05Sep 13 �• Jo18 Sep 02 , Sep 27 Aug15 Sep30 =, ` Oct25 �• Sep 19 Nov 04 Dec 06f`: *" Oct 17 Dec 02 n ,-tv° ,, ,ian:10 2017 Dec 05 #A� 17 ! "Feb282'017 Tore*fan 172017 ` .Mer O3241 ' Apr t 2017.,_ •. Bold italics`submittal/meeting day is different due to a holiday. Datesvath shaded backradraid arenot`201B ,.r u , Special Use Permits Tor offsite or erectrric message signs follow the Variance schedule for the B.ZA From: Long,Valerie [mailto:vlong@williamsmullen.com] Sent: Monday, April 18, 2016 4:51 PM To: Margaret Maliszewski<MMaliszewski@albemarle.org> Cc:Ashley Davies<adavies@williamsmullen.com> Subject: Malloy Ford -SUP for Outdoor Storage and Display Margaret, 1 Thanks for all your help with the pre application for the Malloy Ford SUP for outdoor storage and display. We submitted the SUP application and ARB application this afternoon, so I expect it will find its way to you in the next week or so, and we hope it addresses your suggestions and feedback. To the extent you see anything major that you think we should change or is not clear to you, please do not hesitate to relay that to me and we will attempt to address it. I wanted to advise our client on the timing for the ARB's conceptual review, and how it relates to the SUP review schedule, and realized I was not sure how that would work. Will there be a meeting held before the staff comments are due to us on May 20th? If there is an ARB hearing date would you mind sending it to me? It seems like the conceptual reviews do not follow the typical ARB review schedule, but I'm not sure. Thanks for your help. Valerie Valerie W. Long Williams Mullen 321 East Main St. Suite 400 Charlottesville,Virginia 22902-3200 T 434.951.5709 F 434.817.0977 vlong@williamsmullen.com www.williamsmullen.com/vlonq Follow us on Linkedln,Facebook,and Twitter. Sign up for legal email alerts here. NOTICE: Information contained in this transmission to the named addressee is proprietary and is subject to attorney-client privilege and work product confidentiality. If the recipient of this transmission is not the named addressee,the recipient should immediately notify the sender and destroy the information transmitted without making any copy or distribution thereof. 2