HomeMy WebLinkAboutSP201600019 Correspondence Special Use Permit 2017-02-08 (2) Mike Gallahue
From: Kate Zirkle [kate.zirkle@ppsat.org]
Sent: Monday, July 18, 2016 1:52 PM
To: Mike Gallahue
Subject: Agent for Planned Parenthood South Atlantic
To Whom It May Concern,
As the Director of Philanthropy and originator of this project, I give permission to Mike Gallahue to act as
agent for Planned Parenthood South Atlantic(PPSAT) in filing the application for Special Use amendment.
Sincerely,
Kate Zirkle
Kate G. Zirkle
Director of Philanthropy
Planned Parenthood South Atlantic
434-296-1000 ext. 6641
434-760-2989 cell
please notice the change of e-mail kate.zirkle@ppsat.org
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COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road,North Wing
Charlottesville,Virginia 22902-4596
Phone(434)296-5832 Fax(434)972-4126
Memorandum
To: Mike Gallahue
From: Christopher P. Perez
Date: June 23, 2016
Subject: Planned Parenthood—Mandatory Pre-application meeting 6-13-16
The following are County staff comments regarding the above noted pre-application meeting.
This meeting satisfies the requirement for a pre-application meeting prior to submittal of your
special use permit(SP) amendment application.The purpose of the meeting is summarized
below:
(i)provide the applicant and the county a common understanding of the proposed project; (ii) inform
the applicant about the proposed project's consistency with the comprehensive plan, other relevant
policies, and county regulations; (iii) broadly identify the planning, zoning and other issues raised by
the application that need to be addressed by the applicant; (iv) inform the applicant about the
applicable procedure; and(v) allow the director to idents the information the applicant must
submit with the application, including the supplemental information delineated in subsection (c).
Receiving the relevant supplemental information will allow the application to be comprehensively
and efficiently reviewed.
The following are staff comments for your proposal to amend condition#1 of SP1998-038 on TMP
06100-00-00-013A0 at 2964 Hydraulic Road. The parcel is zoned R-10, Entrance Corridor(EC), and
has a SP w/conditions. The SP amendment application/review fee is$1,075. To facilitate these
changes a minor site plan amendment will also be required to SDP2001-063. The minor site plan
amendment application/review fee is $538 but will be waved when submitted together with the SP.
Please submit both the SP and the minor amendment simultaneously, as the minor amendment will
act as the concept plan for the SP amendment.
(i)provide the applicant and the county a common understanding of the proposed project;
The applicant proposes to disturb the undisturbed 15 foot buffer strip abutting Garden Court to
remove the overgrowth of ivy and compromised trees, and install new screening trees and shrubs
within this area. They also plan to install physical improvements within the buffer(a portion of the
proposed brick patio,pervious pavers to serve the patio, 18 inch tall retaining wall, and 4 foot tall
screening fence). The applicant also proposes to disturb the 15 foot buffer strip abutting the
Townwood units in order to relocate and replace the existing six foot tall screening fence and install
additional plantings in the buffer area.
The following are part of the minor site plan amendment but do not require amendment to the SP:
relocate the dumpster, omit 3 parking spaces, install a brick patio and seating adjacent to the
building, and replant native shrubs within bio-retention basin.
(ii) Consistency with the Comprehensive Plan
• No apparent inconsistencies with the Comprehensive Plan goals or objectives have been
identified. This site is within Neighborhood 1 of Places 29 and has a comp plan designation
of Urban Density Residential which supports offices and service uses.
(iii) broadly identify the plag,zoning and other issues raised by tpplication that need to be
addressed by the applicant
• Applications—To amend condition#1 of the SP to disturb the established buffers to adjacent
properties requires a SP application and an Architectural Review Board(ARB)application.
Margaret Maliszewski is your primary contact point for the ARB application. Christopher
Perez is your primary contact point for the SP application.
The proposal will also be required to go through the site plan process. It has been determined
that this proposal may be processed as a minor amendment. Submit the minor amendment as
the concept plan for the SP.
• Landscaping- Landscaping will be of primary concern during the ARB review and the
Planning/Zoning's review. Include as part of the minor site plan amendment a full landscape
plan that complies with section 32.7.9 and complies with EC landscaping requirements and
mitigates the visual impacts of the proposed improvements.
• Parking Requirements—Because the site seeks to reduce the required parking onsite,
provide a parking study which supports this reduction. The Zoning Administrator will review
the parking reduction request with the application. Provide revised parking calculations on
the minor site plan amendment.
• Lighting- If existing site lighting is being modified or relocated, or if new lights are being
added, then a lighting plan shall be required. Modified, relocated and new lighting must meet
Zoning Ordinance requirements and ARB guidelines. Photometric plans shall distinguish
between existing lighting to remain unmodified and proposed lighting. Proposals that
increase nonconformities will not be approved.
• Dumpster Location-The proposed location of the dumpster may pose a problem for
vehicles servicing trash pickup as well as vehicles entering and leaving the site. This will be
evaluated during the review of the plan. It may be appropriate to relocate the dumpster and
/or reassess the site's waste pickup options based on the amount of waste generated from the
facility.
• Fire and Rescue was not able to attend the pre application meeting. It is suggested that prior
to submitting a site plan that the applicant contact Fire and Rescue and determine if there are
any issues with the proposal before making an application. Contact information:Robert
Gilmer, Assist. Fire Marshal- Office 434-296-5833 and Cell 434-531-6606
• There does not appear to be any apparent engineering issues with the proposal.
(iv)Applicable procedures
• SP application submittal with associated project narrative and minor site plan amendment
(which will act as the conceptual plan), as described in the"Special Use Permit Checklist"
(provided to you along with these comments).
• Community Meeting—the applicant is required by the Albemarle County Code to hold a
community meeting as part of the review of the SP request.The meeting shall be held no
later than 30 days after submittal of the SP application. Upon request of the applicant
County staff can provide a list of which nearby properties are required to be notified.
Community meeting guidelines are attached.
• If the applicant knows of any waivers or modifications that are needed to implement the
proposed plan, staff recommends that those requests be submitted with the SP application.
Staff will then determine if the waivers should be approved with the SP action or deferred
for action with site plan approval.
(v) Identify the information the applicant must submit with the application, including the
supplemental information
• Minor amendment Me site plan(which will act as the Conce plan)w/full landscape
plan.
• Attached pre-application checklist. This checklist will need to be filled in, signed, and
submitted with the SP application.
• Submit a separate ARB application with the corresponding checklist(for a conceptual
plan/advisory review) at the time the SP application is made.
• Parking study which supports the reduction in parking for the use.
If you have any further questions,please contact me at 434.296.5832 ext. 3443.
Sincerely,
74,7
Christopher P. Perez
Senior Planner
Attached:
- SP Application
-Minor Amendment Application
- SP Checklist
-Community Meeting Guidelines
- Community Meeting Letter Template
-ARB application w/corresponding checklist
Megan Yaniglos
From: Maureen Clark <mclark027@gmail.com>
Sent: Tuesday, November 01, 2016 1:29 PM
To: Megan Yaniglos
Subject: Re: 1644 Garden Court:Three Planned Parenhood Re-Landscaping Proposal Issues
Follow Up Flag: Follow up
Flag Status: Flagged
Hello, Megan.
The changes in the landscaping which Planned Parenthood wants to enact
will impact me and my fellow neighbors in section of Garden Court which
abuts Planned Parenthood's property, so I want to put my comments down
in writing. They are as follows::
1. I am not pleased about the courtyard being placed behind me and my
neighbor @ 1646. From what I understand, it will not be enclosed so the
noise that will assuredly emanate from this courtyard will undoubtedly
become intrusive to my peace and quiet as well as that of the neighbors in
my section of Garden Court. If this courtyard is erected, then "QUIET!!
signs will need to be put up and Planned Parenthood's staff will need to tell
their clients to keep the noise to a minimum out of respect for the people
living in the surrounding area. The best scenario for us to not to have the
courtyard in the first place when it is so close to our homes.
2. I am also not pleased with the fact that the major large trees behind me
and my neighbors to the right and the left (which serve to nestle us in from
Planned Parenthood and from Townwood) will be removed. Placing
viburnum and 8' dogwood trees behind us will do nothing to buffer our
properties from that of Planned Parenthood. The land that our fences is on
is much higher than the land in which Planned Parenthood wants to add
these plantings. So if this re-landscaping is going to happen, then they will
need to grade the land behind us so that the trees will be above the top of
our fences and will provide some buffer, albeit not as much as we currently
have. Putting in taller trees such as Spartan or Skyrocket Junipers.
(16,00
would provide more of a buffer for privacy and sound muffling, so perhaps
they will be considered these junipers as viable alternatives to the shorter
trees and bushes.
3. The only thing that is acceptable to me about this re-landscaping is the
fact that there will be lower lighting in the Planned Parenthood parking lot.
Hopefully, the spillover will be less than it is now because the current lighting
coming from the —30 tall pole lamps is very bright and shines directly into
our backyards.
4. Hopefully, all of the beautiful English ivy in my backyard will not be
ruined by this re-landscaping project
Thank you for all that you do, Megan. It is truly appreciated no matter how
things eventually turn out.
Maureen
On Mon, Oct 24, 2016 at 12:35 PM, Maureen Clark<mclark027 @ gmail.com> wrote:
Ahhhhhhhhhhhhhhhh, yes the gym!!! I remember how much "fun" we used
to have in PE class 0 See you on Monday, Megan.
Maureen
On Mon, Oct 24, 2016 at 12:28 PM, Megan Yaniglos <myaniglos@albemarle.org> wrote:
You will want to come to the Community Development office, we have a front desk and they will call me
down. We have a separate entrance, where I believe the gym used to be? To the right of the visitor entrance.
From: Maureen Clark [mailto:mclark027@gmail.com]
Sent: Monday,October 24, 2016 12:25 PM
To: Megan Yaniglos<myaniglos@albemarle.org>
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