HomeMy WebLinkAboutSP201700032 Action Letter 2018-08-01RESOLUTION TO APPROVE
SP 2017-32 UVA OUTDOOR TENNIS, PERMANENT CONNECTOR ROAD,
AND BIRDWOOD GOLF COURSE ADDITION
WHEREAS, the University of Virginia Foundation filed an application to amend a previously -
approved special use permit (SP 201700023) for Tax Map Parcel 07500-00-00-06300 to construct a new
UVA outdoor tennis facility, to add a short course to the Birdwood Golf Course, and to allow unrestricted
permanent vehicular use of a private street between Golf Course Drive on the Birdwood property and
Berwick Road on the Boar's Head Sports Club property, and the application is identified as Special Use
Permit 2017-00032 UVA Outdoor Tennis, Permanent Connect Road, and Birdwood Golf Course Addition
("SP 2017-32"); and
WHEREAS, on June 19, 2018, after a.duly noticed public hearing, the Albemarle County Planning
Commission recommended approval of SP 2017-32 with modified conditions; and
WHEREAS, subsequent to the Planning Commission, staff worked with the applicant to modify the
conditions to address the Planning Commission's concerns and to incorporate conditions that were
established for previously approved special use permits; and
WHEREAS, on August 1, 2018, the Albemarle County Board of Supervisors held a duly noticed
public hearing on SP 2017-32.
NOW, THEREFORE, BE IT RESOLVED that, upon consideration of the foregoing, the staff
report prepared for SP 2017-32 and all of its attachments, the information presented at the public hearing,
and the factors relevant to a special use permit in Albemarle County Code § 18-33.8, the Albemarle County
Board of Supervisors hereby approves SP 2017-32, subject to the conditions attached hereto.
a+r
I, Claudette K. Borgersen, do hereby certify that the foregoing writing is a true, correct copy of a
Resolution duly adopted by the Board of Supervisors of Albemarle County, Virginia, by a vote of five to zero,
as recorded below, at a meeting held on August 1, 2018.
Mr. Dill
Mr. Gallaway
Ms. Mallek
Ms. McKeel
Ms. Palmer
Mr. Randolph
Nay
Absent
Y_ _
Y_ _
Y
Y_
Y
Clerk, Board of County Supervi
SP 2017-32 UVA Outdoor Tennis, Permanent Connector Road,
and Birdwood Golf Course Addition Conditions
1. Development of the Birdwood Property shall be in general accord with the concept plan entitled
"Birdwood SP 2017-00032 Concept Plan" prepared by Elise Cruz, University of V irginia Foundation
("UVAF"), dated April 27, 2018, which includes sheets 1-4 (the "Concept Plan"), attached hereto, as
determined by the Director of Planning and Zoning Administrator. To be in general accord,
development and use shall reflectthe following major elements shown on the Concept Plan and on each
corresponding Concept Plan Detail, as noted below:
A. Exhibit A — Concept Plan (Sheet 1 of 4):
i. Locations ofstructures, improvements, and uses;
ii. Limits of Golf Course, including 18-hole Golf Course, Par 3 Short Course, Practice Ground,
Short Game area, and associated improvements; and
iii. Location and alignment of Connector Road between Golf Course Drive and Berwick Road.
B. Exhibit B —Tennis Facility Detail (Concept Plan Sheet 2 of 4):
i. Location of Tennis Facility within area shown in green shading;
ii. Location of future tennis courts within area outlined in a dashed oval and entitled, "Future
tennis courts", and prohibition of high mast lighting in this area; and
iii. Provision of ADA-compliant pedestrian infrastructure to connect Birdwood property (TMP
#75-63) with neighboring Boar's Head Sports Club property (TMP #59D2-01-15).
C. Exhibit C —Golf Practice Facility Detail (Concept Plan Sheet 3 of 4):
i. Building location, orientation, and mass;
ii. Parking lot location;
iii. Installation of new landscaping for screening purposes;
iv. Retention oftreesshown forpreseivation;and
v. Earthen berms adjacenttothe new parking lot.
D. Exhibit D —Connector Road Detail (Concept Plan Sheet 4 of 4):
i. Location and alignment of Connector Road between Golf Course Drive and Berwick Road; and
ii. Pedestrian infrastructure (including sidewalks, crosswalks, and outdoor lighting)
Any new construction and/or improvements at the subject property, other than the site improvements that
are in general accord with the Concept Plan and with each corresponding Concept Plan Detail as determined
by the Director of Planning and Zoning Administrator, shall require an amended special use permit, except
for the following:
Modifications to golfcourse layoutwithin the boundaries ofthe existing 18-holegolfcourse, and
outside ofthe boundaries ofthe Birdwood Mansion "Historic Core" and "Outer Precinct" as
identified in the Birdwood Landscape Site Protection and Stewardship Strategies Plan (2015);
Construction of athletic -related accessory structures or other athletic -related improvements which
primarily support the use ofthe golf course facilities and/ortennis facilities and which occur
within the general area ofthose uses.
Other minor modifications to the Concept Plan or corresponding Concept Plan Details that
donototherwiseconflictwiththe elements listed above maybe made to ensure compliance
with the Zoning Ordinance, as determined by the Zoning Administrator.
2. Design and development of the improvements shown on Exhibit C —Golf Practice Facility Detail
(Concept Plan Sheet 3 of 4) shall be subject to the following, as determined by the Planning Director or
designee:
a. Placement ofthe parking lotwithin the "bowl" created by the existing terrain in away that minimizes
grading ofthe slope to the north ofthe new parking lot, which is to be preserved for itsscreening effect;
Construction ofearthen berms adjacent to the parking lotwhich are compatible with existing topographic
variation and which further reduce the visibility ofthe parking lot and parked cars from Golf Course Drive;
Approved planting plan and planting schedule which, at minimum, include:
i. New landscaping materials planted in naturalistic or informal arrangements which are consistent and
compatible with the existing landscape in terms ofcharacter,density, andspecies;
ii. A meadow orsimilar grass landscape along GolfCourse Drive; and
iii. The use ofnative plant materials; and
Submittal ofa conservation plan prepared by a certified arboristto preserve trees identified for
preservation, including the treatment ofall ash trees (species Fraxinus) that are to be preserved for
protection againstthe emerald ash borer (Agrilusplanipennis), to be used in conjunction with any required
conservation checklist. Ifall reasonable alternatives for preservation have been explored, and such trees
cannot be retained due to the health ofthe tree as determined bythe certified arborist, removal may occur.
3. Design and development ofthe improvements shown on Exhibit D — Connector Road Detail (Concept
Plan Sheet 4 of 4) shall comply with the Special Exception (Grading Buffer Waiver) and all Special
Exception Conditions approved by the Board of Supervisors on April 4, 2018, including but not limited
to compliance with the requirements identified on the "Landscaping and Screening Exhibit" dated March
5, 2018.
4. Expansion or replacement ofthe Clubhouse is permissible, provided that all site plan, building permit,
and all other applicable permit approvals are properly obtained.
5. No change in use of the Birdwood Mansion is permitted through this Special Use Permit Amendment.
6. Allproposed outdoor I ighting forthe property shall comply with Albemarle County Code, except as
otherwise modified or waived by the Board of Supervisors through the approval ofa Special
Exception request (as may be applicable). Tall mast lighting (lighting that is on a pole more than 35
feet in height) shall not be permitted fortennis courts inthe area designated as "Future tennis courts" on
Exhibit B — Tennis Facility Detail (Concept Plan Sheet 2 of 4), dated April 27, 2018.
7. Sound studies that demonstrate compliance with the Albemarle County Noise Ordinance, as determined
bythe Zoning Administrator orher designee, shall be submitted to Albemarle Countyprior to the issuance of
a Certificate ofOccupancy for the Tennis Facility.
8. The owner's traffic consu Itant shal I conduct signal warrant analyses for the Go IfCourse Drive and Ednam
Drive intersections with U. S. Route 250 to determine if volumes indicate that any modification to
intersection controls should be implemented. Such analyses shall be conducted a minimum of two times
(the first shall occur twelve (12) months after the permanent opening ofthe connector road, and the
second shall occur twenty-four (24) months after the permanent opening of the connector road), and
shall be submitted to Albemarle County for review. If any modification is indicated based on traffic
volumes collected per standard procedures ofthe Virginia Department ofTransportation ("V DOT"), the
owner's consultant will prepare and submitthe requisite Signal Justification Reportevaluating alternative
intersection controltoVDOTandAlbemarleCounty and engage in discussion aboutthe appropriate
measures, ifany, to betaken at either intersection.
9. Potential future transportation improvements:
a. If the signal warrant analyses referenced in condition #8 or any subsequent additional signal
warrant analyses (collectively, the "Analyses") demonstrate that any change to the traffic control
type or means of access are appropriate at either the intersection of Golf Course Drive and U.S.
Route 250 and/or the intersection at Ednam Drive and U.S. Route 250 (collectively, the
"Transportation Improvements") prior to the date that is five (5) years after the date of the
permanent opening of the Connector Road, the Foundation will pay its pro rata share toward the
cost of the Transportation Improvements, which pro rata share shall be based on the Analyses (the
"UVAF Contribution").
For purposes of calculating the monetary amount of the UVAF Contribution, the cost of the
Transportation Improvements shall be based on the cost of a new traffic signal and any
modifications to the existing traffic signal (collectively, a "Signal") at the time the UVAF
Contribution is requested by the County, even if the Transportation Improvement that is ultimately
installed is something other than a Signal (such as a roundabout, or other alternative intersection
control device that costs more than a Signal). However, in the event that the Transportation
Improvement that is ultimately installed costs less than the cost of a Signal, the UVAF
Contribution shall be based on the cost of the improvement ultimately installed, rather than the cost
of a Signal.
Upon a determination by VDOT and the Albemarle County Director of Community Development
that any Transportation Improvement is required pursuant to the terms of paragraph 9(a) herein, the
County shall provide written notice to the Foundation (the "Notice"), of the amount of the UVAF
Contribution for the Transportation Improvements. The Foundation shall have One Hundred
Twenty (120) days from the date of delivery of the Notice to provide the UVAF Contribution,
which may be in the form of a bond. If the Transportation Improvements have not been completed
within five (5) years after the Foundation's delivery of the UVAF Contribution, the UVAF
Contribution shall be returned to the Foundation. If the County has not delivered the Notice within
five (5) years after the date of the permanent opening of the Connector Road, the Foundation shall
be relieved of any obligation for the Transportation Improvements.
10. The owner shall continue to implement an Integrated Pest Management/Nutrient Management Plan to
reduce adverse water quality impacts.
11. Ingress and egress along Birdwood Drive shall continue to be restricted, to the satisfaction of the Zoning
Administrator, to only those residences served by Birdwood Drive and shall not be used as an access to
the Indoor Golf Practice Facility or other areas of Birdwood.
12. Use of the property must adhere to the Events Management Plan as described in Proffer #4 of
ZMA201700010.
13. SP201700032 shall remain valid so long as construction ofany one ofthe uses proposed herein is
commenced on or before August 1, 2023.
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