HomeMy WebLinkAboutSP201600021 Review Comments Special Use Permit 2017-02-08Short Review Comments Report for:
SP201600021
SubApplication Type:
Tommy Shull's Wrecker & Repair
New Special Use Permit
Date Completed:09/26/2016
Reviewer:Francis MacCall CDD Admin Zoning Review
Review Status:QC OK
Reviews Comments:
Division:
Date Completed:11/14/2016
Reviewer:Johnathan Newberry CDD Planning
Review Status:Requested Changes
Reviews Comments:Applicant's engineer informed me that community meeting notices were sent out on 10/12 to all of the
addresses included in the notification spreadsheet. The community meeting will be held on 10/26 at
6pm at the Monticello Fire Station.
Division:
Date Completed:10/20/2016
Reviewer:Jay Schlothauer CDD Inspections
Review Status:No Objection
Reviews Comments:
Division:
Date Completed:10/26/2016
Reviewer:Amelia McCulley CDD Zoning
Review Status:Requested Changes
Reviews Comments:
Division:
Date Completed:10/12/2016
Reviewer:Matthew Wentland CDD Engineering
Review Status:No Objection
Reviews Comments:
Division:
Date Completed:10/18/2016
Reviewer:Adam Moore VDOT
Review Status:Requested Changes
Reviews Comments:
Division:
Date Completed:11/08/2016
Reviewer:Margaret Maliszewski CDD ARB
Review Status:See Recommendations
Reviews Comments:At its November 7, 2016 meeting, the ARB recommended no objection to the Special Use Permit with
the following conditions:
1. Replace the chain link fence and gate with a solid fence and gate. Provide details of the design on
the plan for review.
2. Indicate on the plan the maximum height of parts storage. Heights taller than a standard
automobile would not be appropriate.
3. Add evergreen trees along the north/northeastern property line to help screen the vehicles
awaiting repair.
Division:
Date Completed:11/14/2016
Reviewer:Robbie Gilmer Fire Rescue
Review Status:No Objection
Division:
Page:1 of 2 County of Albemarle Printed On:October 31, 2018
Review Status:No Objection
Reviews Comments:Based on SP dated 9/15/16.
No comments or objections.
Date Completed:11/14/2016
Reviewer:Alexander Morrison ACSA
Review Status:No Objection
Reviews Comments:
Division:
Date Completed:12/13/2016
Reviewer:Johnathan Newberry CDD Planning
Review Status:Planning Commission Approval
Reviews Comments:
Division:
Date Completed:02/08/2017
Reviewer:Johnathan Newberry CDD Planning
Review Status:Approved
Reviews Comments:Approved by the Board of Supervisors.
Division:
Page:2 of 2 County of Albemarle Printed On:October 31, 2018
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COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road,North Wing
Charlottesville,Virginia 22902-4596
Phone(434)296-5832 Fax(434)972-4126
December 5, 2016
Clint Shifflett, P.E.
Timmons Group
608 Preston Avenue, Ste. 200
Charlottesville,VA 22911
clint.shifflett@timmons.com
RE: SP201600021 Tommy Shulls Wrecker and Repair
Dear Clint:
County and State staff have reviewed the initial submittal for the request to establish an
"Automobile, truck repair shop" use as permitted under Section 26.2 "General commercial use"
[via Section 24.2.1(2)] on Tax Map and Parcel number 09000-00-00-035Q0.
Available comments from each reviewer are provided below or attached to this letter. A public
hearing date has been scheduled with the Planning Commission meeting on September 13,
2016 at 6pm. However,there are some outstanding comments that should be addressed as
soon as possible.
Planning
The meeting held on October 26th at the Monticello Fire Rescue Station satisfied the
requirements for a community meeting as described in Section 33.4 of the Zoning Ordinance.
Initial comments on how your proposal generally relates to the Comprehensive Plan are
provided below. Additional comments on conformity with the Comprehensive Plan will be
provided to the Planning Commission and Board of Supervisors as part of the staff report.
Comprehensive Plan
This parcel is located in Neighborhood 4 of the Southern and Western Neighborhoods Master
Plan and is designated for"Office/R&D/Flex/Light Industrial" uses. More specifically, it is
located within the "area between Rt. 20 South and Avon Street Extended," which is considered
a "priority area" as discussed on page 68 of the master plan.This area aims to provide for light
industrial uses and employment.
1
1/400,
Because automobile repair is considered a commercial use under the Zoning Ordinance, this
proposal falls within the "secondary land use" category of this designation (see page 34 of the
S+W Master Plan).This means the proposal will be considered consistent with the
Comprehensive Plan to the extent that it is compatible with nearby and adjoining uses. At the
proposed scale, staff believes this proposal is consistent with the Comprehensive Plan.
Neighborhood Model
Projects located within the Development Areas are typically reviewed for consistency with each
of the Neighborhood Model Principles found in the Comprehensive Plan (see Objective 2 in the
Development Areas chapter). A preliminary analysis of particularly relevant principles is
provided below:
Principle 2—Mixture of Uses
There is a recognized shortage of land zoned Light Industry (LI) in the County. In 2013,
the Board adopted new regulations in the Zoning Ordinance to protect industrially-
zoned land.These provisions aimed to prevent offices and commercial uses from
occupying land that could otherwise serve industrial users.
Although this proposal is considered a commercial use, it will operate concurrently with
an existing industrial use. By creating a mixture of uses,there can be more efficient use
of the land, which supports other land use goals such as relieving pressure to develop
land outside of the Development Area.
Principle 10—Redevelopment
No significant development is included in this proposal, but "redevelopment"can also
be viewed as the overall maximization of a site's potential. Allowing automobile repair
as an additional use on the property will increase the utilization of existing development
and infrastructure within the Development Areas. As stated in this section of the
Comprehensive Plan on page 8.24, care must be given to ensure that the additional use
will complement rather than distract from other existing nearby uses.
The Planning Division also comments on the conceptual plan and other requirements of County
Code. These comments are provided below.
Conceptual Plan
As we've discussed,to be as efficient as possible,we can aim to use the same plan to serve as
the conceptual plan for the special use permit and the letter of revision for the site plan
amendment. With this in mind, here are some comments and questions that need to be
addressed prior to a public hearing with the Planning Commission.These comments are based
on the plan dated 9-15-16, last revised 11-4-16 per County Comments:
1. Section 4.12.16(e)—Please provide bumper blocks for the customer and employee
parking against the building or provide an equivalent measure.
2. Section 4.12.19(c)—Are you planning to provide an enclosure for the dumpster? If so,
we'll need to confirm it is exempt from the rear setbacks as provided in Section 4.20(b).
3. Section 5.1.31—Thanks for your preliminary comment response letter based on
comments from the Zoning Administrator. We will need her feedback on your
2
`411S 'tiro"
comments as soon as possible, especially with regard to the parts storage at the back of
the site.
4. Section 35.2.2—Please provide a parking schedule for all of the proposed uses on the
site.
5. Section 32.7.9.6—Please provide dimensions and show the limits of the mulched
planting bed containing the two Burford Holly plantings.
6. Section 32.7.9.8—Please provide a canopy schedule to confirm compliance with this
section.
Engineering—Matt Wentland,434-296-5832,ext. 3458, mwentland@albemarle.org
No objection.
VDOT—Adam Moore, adam.moore@vdot.virginia.gov
Please see attached comments.
Fire/Rescue—Robbie Gilmer,434-296-5833, rgilmer@albemarle.org
No objection.
Entrance Corridor—Margaret Maliszewski, 296-5832,ext. 3276, MMaliszewski@albemarle.org
Comments were provided in conjunction with the ARB meeting on November 7th.
Zoning—Amelia McCulley,434-296-5832,ext. 3229,amcculle@albemarle.org
Please see attached comments.
Inspections—Jay Schlothauer,434-296-5832,ext. 3228, ischloth@albemarle.org
No objection.
Action after Receipt of Comments
After you have read this letter, please take one of the actions identified on "Action After
Receipt of Comment Letter"which is attached.
Resubmittal
If you choose to resubmit, please use the attached form as a coversheet.There is no fee for the
first resubmittal.
Notification and Advertisement Fees
Prior to scheduling a public hearing with the Planning Commission, payment of the following
fees for newspaper advertisements and notification of adjoining owners are required:
$121.00= Cost for newspaper advertisement
$215.00 Cost for notification of adjoining owners (minimum $200+actual postage/$1 per
owner after 50 adjoining owners)
$336.00 Total amount due prior to Planning Commission public hearing
3
1/41.010H 11411I)
Prior to the Board of Supervisor's public hearing, payment of the newspaper advertisement for
the Board hearing is needed:
$121.00=Cost for newspaper advertisement
$121.00 Additional amount due prior to Board of Supervisors public hearing
$457.00 Total amount for all notifications Fees may be paid in advance. Payment for both the
Planning Commission and Board of Supervisors public hearings may be paid at the same time.
Additional notification fees will not be required unless a deferral takes place and adjoining
owners need to be notified of a new date.
Feel free to contact me if you have questions. I can be reached at inewberry@albemarle.org or
434-296-5832, ext. 3270.
Sincerely,
a .4 • rkitmAP4/750"'
CC: Tommy Shull
shullstowing@gmail.com
J.T. Newberry
Senior Planner Enclosed: Action After Receipt of Comment Letter
Planning Division Resubmittal Form
Zoning Division Comments
Inspections Division Comments
4
DEPARTMENT OF COMMUNITY DEVELOPMENT
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ACTION AFTER RECEIPT OF COMMENT LETTER
Within 30 days of the date of this letter, please do one of the following:
(1) Resubmit in response to review comments
(2) Request indefinite deferral
(3) Request that your Planning Commission public hearing date be set
(4) Withdraw your application
(1) Resubmittal in Response to Review Comments
If you plan to resubmit within 30 days, make sure that the resubmittal is on or before a
resubmittal date as published in the project review schedule. The full resubmittal schedule may
be found at www.albemarle.org in the "forms" section at the Community Development page. Be
sure to include the resubmittal form on the top of your materials.
The application fee which you paid covers staff review of the initial submittal and one resubmittal.
Each subsequent resubmittal requires an additional fee. (See attached Fee Schedule.)
(2) Request Indefinite Deferral
If you plan to resubmit after 30 days from the date of the comment letter,you need to request an
indefinite deferral. Please provide a written request and state your justification for requesting the
deferral. (Indefinite deferral means that you intend to resubmit/request a public hearing be set
with the Planning Commission after the 30 day period.)
(3) Request Planning Commission Public Hearing Date be Set
At this time, you may schedule a public hearing with the Planning Commission. However, we do
not advise that you go directly to public hearing if staff has identified issues in need of resolution
that can be addressed with a resubmittal.
After outstanding issues have been resolved and/or when you are ready to request a public
hearing, staff will set your public hearing date for the Planning Commission in accordance with the
Planning Commission's published schedule and as mutually agreed by you and the County. The
staff report and recommendation will be based on the latest information provided by you with
your initial submittal or resubmittal. Please remember that all resubmittals must be made on or
before a resubmittal date.
5
(WO 4410)
By no later than twenty-one (21) days before the Planning Commission's public hearing, a
newspaper advertisement fee and an adjoining owner notification fee must be paid. (See attached
Fee Schedule) Your comment letter will contain the actual fees you need to pay. Payment for an
additional newspaper advertisement is also required twenty-two (22) days prior to the Board of
Supervisors public hearing. These dates are provided on the attached Legal Ad Payments for
Public Hearings form.
Please be advised that, once a public hearing has been advertised, only one deferral prior to the
Planning Commission's public hearing will be allowed during the life of the application. The only
exception to this rule will be extraordinary circumstances, such as a major change in the project
proposal by the applicant or more issues identified by staff that have not previously been brought
to the applicant's attention. As always, an applicant may request deferral at the Planning
Commission meeting.
(4) Withdraw Your Application
If at any time you wish to withdraw your application, please provide your request in writing.
Failure to Respond
If we have not received a response from you within 30 days, we will contact you again. At that
time,you will be given 10 days to do one of the following: a) request withdrawal of your
application, b) request deferral of your application to a specific Planning Commission date as
mutually agreed to with staff, or c) request indefinite deferral and state your justification for
requesting the deferral. If none of these choices is made within 10 days, staff will schedule your
application for a public hearing based on the information provided with your original submittal or
the latest submittal staff received on a resubmittal date.
Fee Payment
Fees may be paid in cash or by check and must be paid at the Community Development Intake
Counter. Make checks payable to the County of Albemarle. Do not send checks directly to the
Review Coordinator.
6
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Sol *ftiol
Johnathan Newberry
From: Alexander Morrison <amorrison@serviceauthority.org>
Sent: Monday, November 14, 2016 10:53 AM
To: Johnathan Newberry
Subject: SP201600021:Tommy Shull's Wrecker& Repair
JT,
I have reviewed the above referenced special use permit and have no comments. I hereby recommend approval of
SP201600021.
Alexander J. Morrison, P.E.
Civil Engineer
Albemarle County Service Authority
168 Spotnap Road
Charlottesville,Virginia 22911
(0)434-977-4511 Ext. 116
(C)434-981-5577
(F)434-979-0698
1
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COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road,North Wing
Charlottesville,Virginia 22902-4596
Phone(434)296-5832 Fax(434)972-4126
December 5, 2016
Clint Shifflett, P.E.
Timmons Group
608 Preston Avenue, Ste. 200
Charlottesville, VA 22911
clint.shifflett@timmons.com
RE: SP201600021 Tommy Shulls Wrecker and Repair
Dear Clint:
County and State staff have reviewed the initial submittal for the request to establish an
"Automobile, truck repair shop" use as permitted under Section 26.2 "General commercial use"
[via Section 24.2.1(2)] on Tax Map and Parcel number 09000-00-00-035Q0.
Available comments from each reviewer are provided below or attached to this letter. A public
hearing date has been scheduled with the Planning Commission meeting on September 13,
2016 at 6pm. However, there are some outstanding comments that should be addressed as
soon as possible.
Planning
The meeting held on October 26th at the Monticello Fire Rescue Station satisfied the
requirements for a community meeting as described in Section 33.4 of the Zoning Ordinance.
Initial comments on how your proposal generally relates to the Comprehensive Plan are
provided below. Additional comments on conformity with the Comprehensive Plan will be
provided to the Planning Commission and Board of Supervisors as part of the staff report.
Comprehensive Plan
This parcel is located in Neighborhood 4 of the Southern and Western Neighborhoods Master
Plan and is designated for "Office/R&D/Flex/Light Industrial" uses. More specifically, it is
located within the "area between Rt. 20 South and Avon Street Extended," which is considered
a "priority area" as discussed on page 68 of the master plan. This area aims to provide for light
industrial uses and employment.
1
arr
%lee *111009
Because automobile repair is considered a commercial use under the Zoning Ordinance, this
proposal falls within the "secondary land use" category of this designation (see page 34 of the
S+W Master Plan).This means the proposal will be considered consistent with the
Comprehensive Plan to the extent that it is compatible with nearby and adjoining uses. At the
proposed scale, staff believes this proposal is consistent with the Comprehensive Plan.
Neighborhood Model
Projects located within the Development Areas are typically reviewed for consistency with each
of the Neighborhood Model Principles found in the Comprehensive Plan (see Objective 2 in the
Development Areas chapter). A preliminary analysis of particularly relevant principles is
provided below:
Principle 2—Mixture of Uses
There is a recognized shortage of land zoned Light Industry (LI) in the County. In 2013,
the Board adopted new regulations in the Zoning Ordinance to protect industrially-
zoned land.These provisions aimed to prevent offices and commercial uses from
occupying land that could otherwise serve industrial users.
r ntl with
considered a commercial use, it will operateconcurrently proposal is concur
Although this p ro p
an existing industrial use. By creating a mixture of uses, there can be more efficient use
of the land, which supports other land use goals such as relieving pressure to develop
land outside of the Development Area.
Principle 10—Redevelopment
No significant development is included in this proposal, but "redevelopment" can also
be viewed as the overall maximization of a site's potential. Allowing automobile repair
as an additional use on the property will increase the utilization of existing development
and infrastructure within the Development Areas. As stated in this section of the
Comprehensive Plan on page 8.24, care must be given to ensure that the additional use
will complement rather than distract from other existing nearby uses.
The Planning Division also comments on the conceptual plan and other requirements of County
Code. These comments are provided below.
Conceptual Plan
As we've discussed, to be as efficient as possible,we can aim to use the same plan to serve as
the conceptual plan for the special use permit and the letter of revision for the site plan
amendment. With this in mind, here are some comments and questions that need to be
addressed prior to a public hearing with the Planning Commission.These comments are based
on the plan dated 9-15-16, last revised 11-4-16 per County Comments:
1. Section 4.12.16(e)— Please provide bumper blocks for the customer and employee
parking against the building or provide an equivalent measure.
2. Section 4.12.19(c)—Are you planning to provide an enclosure for the dumpster? If so,
we'll need to confirm it is exempt from the rear setbacks as provided in Section 4.20(b).
3. Section 5.1.31—Thanks for your preliminary comment response letter based on
comments from the Zoning Administrator. We will need her feedback on your
2
comments as soon as possible, especially with regard to the parts storage at the back of
the site.
4. Section 35.2.2—Please provide a parking schedule for all of the proposed uses on the
site.
5. Section 32.7.9.6—Please provide dimensions and show the limits of the mulched
planting bed containing the two Burford Holly plantings.
6. Section 32.7.9.8—Please provide a canopy schedule to confirm compliance with this
section.
Engineering— Matt Wentland,434-296-5832, ext. 3458, mwentland@albemarle.org
No objection.
VDOT—Adam Moore, adam.moore@vdot.virginia.gov
Please see attached comments.
Fire/Rescue— Robbie Gilmer, 434-296-5833, rgilmer@albemarle.org
No objection.
Entrance Corridor—Margaret Maliszewski, 296-5832, ext. 3276, MMaliszewski@albemarle.org
Comments were provided in conjunction with the ARB meeting on November 7th
Zoning—Amelia McCulley, 434-296-5832, ext. 3229, amcculle@albemarle.org
Please see attached comments.
Inspections—Jay Schlothauer, 434-296-5832,ext. 3228, ischloth@albemarle.org
No objection.
Action after Receipt of Comments
After you have read this letter, please take one of the actions identified on "Action After
Receipt of Comment Letter" which is attached.
Resubmittal
If you choose to resubmit, please use the attached form as a coversheet. There is no fee for the
first resubmittal.
Notification and Advertisement Fees
Prior to scheduling a public hearing with the Planning Commission, payment of the following
fees for newspaper advertisements and notification of adjoining owners are required:
$121.00= Cost for newspaper advertisement
$215.00 Cost for notification of adjoining owners (minimum $200+ actual postage/$1 per
owner after 50 adjoining owners)
$336.00 Total amount due prior to Planning Commission public hearing
3
'fir'
Prior to the Board of Supervisor's public hearing, payment of the newspaper advertisement for
the Board hearing is needed:
$121.00= Cost for newspaper advertisement
$121.00 Additional amount due prior to Board of Supervisors public hearing
$457.00 Total amount for all notifications Fees may be paid in advance. Payment for both the
Planning Commission and Board of Supervisors public hearings may be paid at the same time.
Additional notification fees will not be required unless a deferral takes place and adjoining
owners need to be notified of a new date.
Feel free to contact me if you have questions. I can be reached at inewberry@albemarle.org or
434-296-5832, ext. 3270.
Sincerely,
a .4 rksow-(6-7-.
CC: Tommy Shull
shullstowing@gmail.com
J.T. Newberry
Senior Planner Enclosed: Action After Receipt of Comment Letter
Planning Division Resubmittal Form
Zoning Division Comments
Inspections Division Comments
4
4
-0,.
DEPARTMENT OF COMMUNITY DEVELOPMENT
of AL4v,
40 ih T
11641r.
ACTION AFTER RECEIPT OF COMMENT LETTER
Within 30 days of the date of this letter, please do one of the following:
(1) Resubmit in response to review comments
(2) Request indefinite deferral
(3) Request that your Planning Commission public hearing date be set
(4) Withdraw your application
(1) Resubmittal in Response to Review Comments
If you plan to resubmit within 30 days, make sure that the resubmittal is on or before a
resubmittal date as published in the project review schedule. The full resubmittal schedule may
be found at www.albemarle.org in the "forms" section at the Community Development page. Be
sure to include the resubmittal form on the top of your materials.
The application fee which you paid covers staff review of the initial submittal and one resubmittal.
Each subsequent resubmittal requires an additional fee. (See attached Fee Schedule.)
(2) Request Indefinite Deferral
If you plan to resubmit after 30 days from the date of the comment letter, you need to request an
indefinite deferral. Please provide a written request and state your justification for requesting the
deferral. (Indefinite deferral means that you intend to resubmit/request a public hearing be set
with the Planning Commission after the 30 day period.)
(3) Request Planning Commission Public Hearing Date be Set
At this time, you may schedule a public hearing with the Planning Commission. However, we do
not advise that you go directly to public hearing if staff has identified issues in need of resolution
that can be addressed with a resubmittal.
After outstanding issues have been resolved and/or when you are ready to request a public
hearing, staff will set your public hearing date for the Planning Commission in accordance with the
Planning Commission's published schedule and as mutually agreed by you and the County. The
staff report and recommendation will be based on the latest information provided by you with
your initial submittal or resubmittal. Please remember that all resubmittals must be made on or
before a resubmittal date.
5
•
rr+
By no later than twenty-one (21) days before the Planning Commission's public hearing, a
newspaper advertisement fee and an adjoining owner notification fee must be paid. (See attached
Fee Schedule) Your comment letter will contain the actual fees you need to pay. Payment for an
additional newspaper advertisement is also required twenty-two (22) days prior to the Board of
Supervisors public hearing. These dates are provided on the attached Legal Ad Payments for
Public Hearings form.
Please be advised that, once a public hearing has been advertised, only one deferral prior to the
Planning Commission's public hearing will be allowed during the life of the application. The only
exception to this rule will be extraordinary circumstances, such as a major change in the project
proposal by the applicant or more issues identified by staff that have not previously been brought
to the applicant's attention. As always, an applicant may request deferral at the Planning
Commission meeting.
(4) Withdraw Your Application
If at any time you wish to withdraw your application, please provide your request in writing.
Failure to Respond
If we have not received a response from you within 30 days, we will contact you again. At that
time, you will be given 10 days to do one of the following: a) request withdrawal of your
application, b) request deferral of your application to a specific Planning Commission date as
mutually agreed to with staff, or c) request indefinite deferral and state your justification for
requesting the deferral. If none of these choices is made within 10 days, staff will schedule your
application for a public hearing based on the information provided with your original submittal or
the latest submittal staff received on a resubmittal date.
Fee Payment
Fees may be paid in cash or by check and must be paid at the Community Development Intake
Counter. Make checks payable to the County of Albemarle. Do not send checks directly to the
Review Coordinator.
6
Johnathan Newberry
From: Alexander Morrison <amorrison@serviceauthority.org>
Sent: Monday, November 14, 2016 10:53 AM
To: Johnathan Newberry
Subject: SP201600021:Tommy Shull's Wrecker& Repair
JT,
I have reviewed the above referenced special use permit and have no comments. I hereby recommend approval of
SP201600021.
Alexander J. Morrison, P.E.
Civil Engineer
Albemarle County Service Authority
168 Spotnap Road
Charlottesville,Virginia 22911
(0)434-977-4511 Ext. 116
(C)434-981-5577
(F)434-979-0698
1
Q C/®-,:m
'VW"
County of Albemarle
Department of Community Development
Memorandum
To: J.T. Newberry, Senior Planner
From: Amelia G. McCulley, Zoning Administrator
Date: October 26, 2016
Subject: SP 2016-021 Shull's Auto Repair (initial submittal)
I have reviewed the initial submittal and have the following comments:
1. Please ask the applicant to address the criteria from Zoning Ordinance §26.3 relating to
guidelines for a special use permit in an industrial district.
2. Please ask the applicant to review the performance standards within §5.1.31.
a. §5.1.31 (a) requires all parts, materials and equipment to be located within an enclosed
building. The proposed plan shows temporary part storage in the rear of the property.
b. §5.1.31 (b) requires that vehicles awaiting repair not be visible from the adjoining
residential district. If this standard cannot be met, the applicant should either find a
means to address it or submit a special exception to be processed with the special use
permit. An assessment will need to be made as to whether the property to the rear is
adequately screened. If not, it may be necessary to obtain an easement on the
adjoining property to provide sufficient screening.
3. Please explain the diagonal hatching on the rear vehicle storage area.
4. Please explain the reference to the secondary garage door. Isn't this door discontinued
because it's in conflict with parking and the exhaust vent?
5. Prior to this use beginning, the engineer's report must address all aspects of the body shop
work as well as the mechanical repairs. A paint booth typically requires DEQ approval.
6. The applicant is advised to follow-up on inspections and any other outstanding information
relating to the building permit for creating an indoor paint spray room. I can find no record of
inspections since the preliminary zoning inspection in August. (B2016-1505AC).
7. The applicant is advised to follow-up on any outstanding information relating to the zoning
clearance application. It appears to still be pending. (CLE2015-0157). For the current towing
and body shop use to be in compliance, this clearance should address that use and be
pursued by the applicant until approved.
Niel
r' (a f ,
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
1601 Orange Road
Culpeper.Vaginia 22701
Charles A.Kilpatrick, P.E.
Commissioner
October 18, 2016
County of Albemarle
Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
Attn: J.T. Newberry
Re: SP-2016-00021-Tommy Shull's Wrecker& Repair
Dear Mr. Newberry:
The Department of Transportation, Charlottesville Residency Transportation and Land Use
Section has reviewed the Special Use Permit for Tommy Shull's Wrecker& Repair, dated
September 15, 2016 as submitted by Timmons Group and find it to be generally acceptable.
Land use
1. Please show the distance to the nearest entrances to the North and South. As route 742 is
a collector, a spacing exception may be required.
A VDOT Land Use Permit will be required prior to any work within the right-of-way. The
owner/developer must contact the VDOT Charlottesville Residency Land Use Section at(434)
422-9399 for information pertaining to this process.
If you have further questions, please contact Willis C. Bedsaul at 434-422-9866.
tiSincerei
. 40,,,,,_____,
Adam J. M re, P.E.
Area Land Use Engineer
VDOT- Charlottesville Residency
VirginiaDOT.org
WE KEEP VIRGINIA MOVING
�IRGINl�
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road,North Wing
Charlottesville,Virginia 22902-4596
Phone(434)296-5832 Fax(434)972-4126
To: Donna Shull(shullstowinq.dhs(&gmail.com)
CC: Tommy Shull(shullstowinq(&gmail.com)
From: J.T. Newberry, Planning Division
Date: 8/14/15
Subject: Mandatory Pre-application Meeting for TMP 09000-00-00-035Q0 on 8/3/15
This meeting satisfies the requirement for a pre-application meeting prior to submittal of a special use
permit. The purposes of the meeting are found in Section 33.4 of the Zoning Ordinance and are italicized
below followed by staff comment:
(i)provide the applicant and the county a common understanding of the proposed project;
Based on our past meetings and discussions, you are proposing to add"auto repair"to the existing
towing and body shop uses at 1815 Avon Street Extended. Auto repair is a use that requires a special
use permit in our industrial districts as a general commercial use. Specifically, this request falls under the
following sections of the Zoning Ordinance:
1. Section 26.2-"General commercial use" (via Section 24.2.1(2)"Automobile, truck repair shops")
2. Section 26.3- Independent office and general commercial uses; additional factors when
considering special use permits
Also,Avon Street Extended is one of the County's Entrance Corridors and therefore your proposal may
require an additional special use permit under Section 26.2 for"Outdoor storage, display and/or sales"
(this requirement is also found in Section 30.6.3(a)(2)(b)). The determination as to whether a second
special use permit is required will be made once the visibility of the vehicles associated with the auto
repair use is determined. (Please keep in mind, however,that visibility of vehicles is also regulated by
Section 5.1.31 or Section 5.1.32. Therefore,visibility will be an important impact to address regardless of
whether a second special use permit is required.)
(ii)inform the applicant about the proposed project's consistency with the comprehensive plan,
other relevant policies, and county regulations;
This parcel is located in Neighborhood 4 of the Southern and Western Neighborhoods Master Plan and is
designated for"Office/R&D/Flex/Light Industrial"uses. Further development in this area is expected,
especially with respect to light industrial uses. The Land Use Guidelines for this designation recommends
commercial uses that are supportive of the primary use where they are deemed to be compatible with
adjoining uses.At the proposed scale, staff believes adding an auto repair use to this site would be
consistent with the Comprehensive Plan.
In addition to consistency with the Comprehensive Plan and the other factors listed in Section 33.8(a),the
proposal must also comply with the supplemental regulations found in Section 5.1.31 (Section 5.1.32
already applies to the existing towing use), as well as the factors listed in Section 26.3. Staff believes it is
possible for this proposal to comply with these sections by following the design criteria for screening
fencing(attached below)and by including statements in the application narrative to address each factor
(a-f)from Section 26.3.
(iii)broadly identify the planning,zoning and other issues raised by the application that need to
be addressed by the applicant;
Please see the comments below from Amelia McCulley, Zoning Administrator. The list of current zoning
1
NNW. NNW
violations is listed under number five of her letter.We recommend addressing these violations prior to
submitting your application for a special use permit. She has listed the relevant staff members and
specific actions needed to legally establish the existing towing and body shop uses. Please work with
each staff person to complete these steps. I recommend working with Margaret,Glenn, Stewart and Lisa
before pursuing a site plan amendment in case there are site changes that need to be reflected on the
as-built site plan.
Once you're ready to pursue an amendment, please contact me with a list of all of the existing and
proposed site changes. In our pre-app meeting,we discussed the site changes listed below. Each of
these changes would be required to be shown on an as-built plan:
• Moving the existing fence;
• Adding an accessory structure for evidence storage;
• Adding a dumpster.
I also recommend that staff schedule a site visit with to confirm that all of the exterior changes have been
appropriately noted. Once all of the changes have been identified, staff can determine whether a minor
site plan amendment or letter of revision is needed to amend the existing site plan. Lastly, if you plan to
use the existing 1973 site plan as a base for your amendment, please be sure to obtain permission from
the person or firm that originally prepared it.
Another issue discussed in our meeting related to paving the parking lot.The County Engineer
mentioned that a Virginia Stormwater Management Program(or VSMP)plan would be required to
formalize water treatment if the lot is paved. I highly recommend that you speak with Engineering staff to
get more details about what would be required for this plan prior to paving the lot.
Finally,we notified you that this parcel is on a list managed by DEQ as having a leaky underground
storage tank.You can find out more about this program contacting DEQ directly.
(iv)inform the applicant about the applicable procedure;
As with all special use permit applications, you will be expected to host a community meeting to discuss
your proposal with the public prior to meeting with the Planning Commission. I've attached some
guidelines to hosting a community meeting at the bottom of this document.
A complete application is made once we have received the following two items:
1. A completed special use permit application with fee.
a. Please note that the property owner(shown as Montague Dixon II or Barbara H Dixon in
our Real Estate records)is required to sign the application.
2. The enclosed special use permit checklist along with any necessary supporting materials.
a. The column on the checklist titled"Provided with Application (Applicant)"should be
completed by the applicant and the signed checklist should be included as a coversheet
to the other application materials.
The next deadline to submit a completed application is Monday, September 21st. The full submittal
schedule may be found here.
If you have any further questions, please contact J.T. Newberry(ext. 3270).
Sincerely,
a,4. 1\u,t7.
J.T.Newberry
Planner
2
SPECIAL USE PERMIT CHECKLIST for
A
Tommy Shull's Wrecker and Repair, Inc. 09000-00-00-035Q0 3 --»
Project Name/Tax Map Parcel Number
After the mandatory pre-application meeting,county staff will mark this checklist kIRGINo
appropriately so that it is clear to the applicant the information from Section 33.4(c)that
must be submitted with the official application PLANNER INITIALS
JTN
Required for Provided with
application? application
(County Staff) (Applicant) SECTION 33.4(c)
XX NOTE to staff: if providing additional comments are provided within the checklist boxes,
please distinguish those comments with different color print AND italic/underlined print
YES NO or some other method that can be distinguished when copied with a black and white
copier/printer.
x A narrative of the project proposal,including its public need or benefit;
x A narrative of the proposed project's consistency with the comprehensive plan,
including the land use plan and the master plan for the applicable development area;
please also include statements to address letters a-f of Section 26.3"Additional factors
when considering special use permits."
x A narrative of the proposed project's impacts on public facilities and public
infrastructure.
x A narrative of the proposed project's impacts on environmental features.
x A narrative of the proffers proposed to address impacts from the proposed project.
x One or more maps showing the proposed project's regional context and existing natural
and manmade physical conditions;
A conceptual plan showing,as applicable:
x 1)the street network,including circulation within the project and connections to
existing and proposed or planned streets within and outside of the project;
-
sestionskifeoletien
;Dimensions and scale will be an important part of your conceptual
plan. Provide as many dimensions as possible,especially when showing required
parking areas(one parking spot is 9'wide x 18'long),accessory structures,the length
and height of screening/fences,etc. The existing site plan(last revised 7/16/1973)uses
a 1"=20'scale if you were able to obtain permission to modify it from the person/firm
that originally prepared it.
SPECIAL USE PERMIT CHECKLIST 04/2013 Page 1 of 2
rrrr vor+`
x 3)the general location of pedestrian and bicycle facilities;
x 4)building envelopes;
x 5)parking envelopes;
x 6)public spaces and amenities;
x 7)areas to be designated as conservation and/or preservation areas;
x 8)conceptual stormwater detention facility locations;
x 9)conceptual grading;
x Other special studies or documentation,if applicable,and any other information
identified as necessary by the county on the pre-application comment form.
No special studies are required to make application. However,following an initial
review of your conceptual plan,staff may ask for additional documentation such as a
parking study to demonstrate there is enough parking for all the existing and proposed
uses or an exhibit to show compliance with supplemental regulations in Section 5.1.31
and 5.1.32 and ARB guidelines.
Please note: There are additional submittal requirements outlined on the official application for a Special Use Permit.
Read and Sign
I hereby state that,to the best of my knowledge,the official application submitted contains all information marked on
this checklist as required for application.
Signature of person completing this checklist Date
Print Name Daytime phone number of Signatory
I
SPECIAL USE PERMIT CHECKLIST 04/2013 Page 2 of 2
pF ALI?,
IRcm1
County of Albemarle
Department of Community Development
Memorandum
To: Johnathan Newberry, Planner
From: Amelia McCulley, Zoning Administrator
Division: Zoning
Date: August 12, 2015
Subject: Mandatory Preapplication Meeting Comments for Shull Wrecker and Repair
(8/3/2015){TM 90 Parcel 35Q zoned Ll}
The following comments are provided as input from the Zoning Division regarding the above
noted mandatory pre-application meeting.
1. Proposal— Towing and auto body business is permitted by-right. Independent auto
repair requires a special use permit.
SP for Auto Repair in LI (§27.2)and possibly for Outdoor Storage in an Entrance
Corridor(§30.6.3.a (2) (b))
a. Required parking for use— 1 space per employee +2 per service stall (per lift).
We heard there are 6-8 employees and 2 lifts(service stalls). This results in 12
required parking spaces. Other parking (such as repair vehicles) is separate
from this number and should be shown. They don't have to be delineated
individually but the area must be designated on the plan and on the property
(with signage, etc.).
b. A building addition was not proposed and therefore not discussed. The proposal
to pave the lot in the future was mentioned and the County Engineer indicated
that this initiates compliance with Virginia Stormwater Regulations.
c. Supplementary Regulation Section as applicable-See Sections 5.1.31 and
5.1.32. Please ask the applicant to review these regulations thoroughly to
determine if they can comply or if additional special exceptions are necessary.
2. Special exceptions are likely required and should be submitted with the Special Use
Permit. This relates to the requirement in both supplementary regulations that vehicles
tosoe vire
awaiting repair shall not be visible from public roads or adjoining residential properties.
The applicant is advised that they should consider input from the Architectural Review
Board and/or Design Planner in order to put their special exception to this requirement in
the best possible light. We heard from the Design Planner in the preapp that the current
fencing and screening is not sufficient to address the view from Avon Street.
3. Application Plan for ZMAs or Concept Plan for SPs.
a. A Concept Plan is needed —The plan should be to-scale. We recommend that
you use the existing site plan as the base plan. (The plan submitted for the
preapp doesn't provide sufficient accuracy for us to review and administer.)
Include as much detail as possible applicable to the proposed use; specifically
4. Process—regarding completeness of the application
a. Provide a completed application. Make sure all boxes are checked and you have
provided the information noted on the application by that checkbox.
i. SP Application link
http://www.albemarle.orq/upload/imaqes/forms center/departments/Com
munity Development/forms/Special Use Permit Applications/Special U
se Permit Application.pdf
b. The ZMA or SP checklist is needed. It will need to be the copy of the
checklist provided to you with the mandatory comments not one filled out
only by you.
c. Provide a recorded plat of the property with the Deed Book &Page#.
d. Please note that all real estate taxes, nuisance charges, stormwater
management utility fees, and any other charges that constitute a lien on the
subject property, which are owed to the County of Albemarle must be paid prior
to accepting the application.
e. The appropriate signature of the owner, the owner's agent, or a contract
purchaser. If either the owner's agent or a contract purchaser signs the
application then include the owner's written consent that the agent or contract
purchaser may file the application on their behalf.
5. Current Zoning Violations
It appears that there are multiple zoning violations on this property that need resolution
as soon as possible and prior to the special use permit approval:
a. Commencing a business use without an approved zoning clearance(§31.5);
b. Operating an industrial use without a certified engineer's report(§4.14.5);
c. Erecting a sign without a sign permit(§4.15.4);
d. Erecting a building (portable Police storage building)without a building permit
(§31.2) or approved site plan amendment;
e. Modifying a site without an approved site plan amendment(parking, dumpster
changes, etc) (§32.4.3.9).
2IPage
We understand that this business is also operating from a site within Bob Snow's
industrial park. We have not investigated that site for compliance.
I recommend that you take the necessary actions to bring the current use into
compliance prior to submitting the special use permit(s). The Code Compliance Officer
assigned to this case is Lisa Green. Please keep her informed as to your status, to
avoid legal action.
Necessary actions and relevant staff for assistance include the following:
1. Submit sign permits for all new signs. (Stewart Wright and Margaret
Maliszewski)
2. Submit and pursue approval for a site plan amendment which reflects the as-
built conditions. (Johnathan Newberry)
3. Submit an engineer's report, to include verification of compliance with
applicable state requirements. This includes DEQ approval for a paint booth,
etc. (Glenn Brooks)
4. Submit and pursue approval for a building permit for the new Police storage
building. (Stewart Wright)
5. Once the site plan and building permits are approved, we can issue the zoning
clearance (Stewart Wright)
6. Cease advertising and doing mechanical repair that is not accessory to body
work. (Lisa Green)
3IPage — —
COUNTY-WIDE CERTIFICATE OF APPROPRIATENESS
Safety fencing
DESIGN CRITERIA
Height No taller than required for safety.
Materials • No chain link.No chain link with vinyl slats.
• Vinyl is generally not appropriate for the EC. It may
be considered in situations where it is located at a
distance from the EC if the surface is not shiny or
reflective.Planting along the fence may be
considered a mitigating factor for vinyl fencing,if
the planting will have immediate impact.
Colors Colors should be dark;for example,black or Charleston No shiny,reflective finishes.
green.
Style Styles should be similar to those examples previously
approved by the ARB.(See 10/31/08 memo.)
COUNTY-WIDE CERTIFICATE OF APPROPRIATENESS
Screening fencing
DESIGN CRITERIA
Height Height should be as low as
possible while maintaining
full screening.
Size/Scale Lengths of 80' or more Length of fence should be
must provide variation by mitigated through surface
using changes in height, relief,either in detail or
different material massing.
combinations,projections
forward or back,piers,
other similar features,or a
combination of these.
Structure Design Minimize the place of the Detailing should be used to Ornamental screening
fence structure in the mitigate surface and texture. fences may be approved on
landscape. Design and a case-by-case basis.
detailing should be simple.
Fences along pedestrian
routes should be scaled and
detailed relative to human
size.
Materials Possible fence materials No chain link with or without Metal panel fencing will
include wood,wood vinyl slats.No barbed wire, likely require planting
composite,stone,brick, razor wire or similar devices. along the fence for
decorative concrete block, Length and visibility of fence mitigation.
metal panels,or a will be considered in
combination of these determining appropriate fence
materials. material.
Fence material should
match or complement the
materials found on the
building and/or adjoining
structures or landscape.
Fence materials should
have a proven track record
%tad 01.10
of durability and longevity
relative to color retention
and overall appearance.
Colors Color should be neutral— No shiny,reflective finishes.
for example: gray,brown, Flat finishes are required.
or black.A white screening
fence will rarely be
appropriate.
Planting Planting should be used in Placement of planting shall be Fences longer than 40' shall
masses to mitigate the sufficient to allow for proper include one evergreen tree
visual impact of the length plant growth. or 3 shrubs for each 40-foot
of the fence. section or portion thereof
planted on the public side.
Location Areas requiring screening
should be placed behind
buildings,as viewed from
the EC. If buildings are not
available for screening,
areas and features to be
screened should be located
as far from the EC as
possible.
Locating screening fences
along pedestrian paths
should be limited.
(1104
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COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road,North Wing
Charlottesville,Virginia 22902-4596
Phone(434)296-5832 Fax(434)972-4126
MEMORANDUM
TO: Amelia McCulley,Zoning Administrator
FROM: Margaret Maliszewski,Principal Planner
RE: EC-Appropriate Security Fencing
DATE: October 31,2008
At its September 15,2008 meeting,the ARB identified three types of security fencing considered appropriate for the
Entrance Corridors.The action memo from that meeting reads as follows:
Security Fencing: Examples
Regarding appropriate security fencing types for the Entrance Corridors,it was the consensus of the ARB that the
following fencing types are acceptable:
1. The vertical pickets at Rio Road near the Fashion Square Mall entrance,
2. The security fence approved for CTS,which is similar to the Scott Stadium colonnade,but it must have a
top rail,
3. The metal picket fence at HTC.
All must be in dark colors;for example,black or Charleston green.
We have gathered some additional information on these fences for your information. Please see the following pages.
fir/` Nod
1. Rio Road Fence
The Rio Road fence runs along the south side of Rio Road East,east of Hillsdale Drive. It was installed in the last year or
two. I do not have a spec for this fence.Although the style fence is considered appropriate,the color of the fence is not
considered appropriate for the EC.This fence,and all other security fencing for the ECs,should be a dark color;for
example,black or"Charleston Green".
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Fence on south side of Rio Road East,located east of Hillsdale Drive.
Nave (a
2. CTS and Scott Stadium Fences
The Scott Stadium fence is an Omega Fence Systems Inc.product. Following are a photo of the Scott Stadium fence and
two pages from the Omega catalog.
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The CTS fence is a fence that has been approved by the ARB but it has not yet been constructed. Following are a number
of details taken from the CTS drawings submitted to the ARB for review.
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ALLOW Y FROM
BOTTOM OF
SETTING TO THE
GROUND
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FENCE INSTALLATION DETAILS
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GALVANIZED
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PANEL 4/4/4 GAUGE
MIN DISTANCE BETWEEN \/ GALVANIZED WIRE
POST AND PANEL 3/4'
MAX DISTANCE BETWEEN
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3. Hollvmead Town Center fence
Our research indicates that the fence located along the west side of the Target building in the Hollymead Town Center is
a style called "Majestic"from a line called"Aegis Plus"produced by a manufacturer named"Ameristar". (This
information comes from Dan Tuckwiller with the Long Fence Company.)There are several fences by other manufacturers
that are very similar to this one. Ameristar's web address is: www.ameristarfence.com The"Majestic"page from their
catalog can be found at this link:http://www.ameristarfence.com/Architectural%20Brochure.pdf
y
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Hollymead Town Center fence,west of Target.
Detail of HTC fence.
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Copies of two Aegis catalog pages follow.
AEGIS pLus TM
COMMERCIAL ORNAMENTAL FENCE
Aegis Plus Rails:Double-walled channel 1-1/2"Sq.x.150"(effective wall thickness)
Aegis Plus Pickets: 3/4"x 3/4"x 16 Ga.
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for ease of installation,high angle
unsightly
ility and elimination of Mir'
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SECURITY FASTENER
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INLESS STEEL STAIand NLESS
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pilloint connection ensures
...„.40:1 O fixity of rail ends for
increased strength.
STRENGTH •SECURITY •VALUE •QUALITY •APPEARANCE
Page 7-I t iic.ii,c 1:.01.05
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