HomeMy WebLinkAboutSP201700023 Staff Report Special Use Permit 2017-10-31 4I�i!fllll
ALBEMARLE COUNTY PLANNING
STAFF REPORT SUMMARY
Project Name: SP201700023 Birdwood-Boar's Staff: Tim Padalino, AICP, Senior Planner
Head Temporary Connector Road-Amendment
Planning Commission Hearing: October 31, 2017 Board of Supervisors Hearing: to be determined
Owner: University of Virginia Foundation (UVAF) Applicant: same
Acreage: 544 acres Special Use Permit for: Swim, golf, tennis or similar
athletic facilities (Section 13.2.2 of zoning ordinance)
Tax Map Parcel (TMP): 07500-00-00-06300 Zoning/by-right use: R-1 Residential (1 unit/acre).
Location: 410 Birdwood Drive, Charlottesville, VA
Magisterial District: Samuel Miller Conditions: Yes
Development Area: Western Neighborhoods Requested #of Dwelling Units/Lots: N/A
Proposal: Amend SP201700009 to create a Comp. Plan Designation(s): Institutional-schools,
temporary connector road between Golf Course libraries, parks, utilities, hospitals, universities,
Drive on the Birdwood property and Berwick colleges and other developed and undeveloped
Road on the Boar's Head Inn and Sports Club publicly owned property; Parks and Green Systems-
property(TMP#059D2-01-00-01500). Temporary parks, playgrounds, play fields, greenways, trails,
vehicular use of proposed permanent connector paths, recreational facilities and equipment, natural
road is requested between July 22, 2018 and areas, and preservation of stream buffers, floodplains,
August 11, 2018. and steep slopes adjacent to rivers and streams.
Character of Property: Site of Birdwood Golf Use of Surrounding Properties: Residential
Course and historic Birdwood Pavilion estate, listed neighborhoods of Ednam, Ednam Village, Ednam
on the National Register of Historic Places and Forest, Bellair, Kenridge, and White Gables; Boar's
Virginia Landmarks Register. Head Inn and Sports Club; Ragged Mountain Reservoir
and Ragged Mountain Natural Area.
Factors Favorable: Factors Unfavorable:
1. The Southern and Western Urban (none identified)
Neighborhoods Master Plan specifically calls for
a vehicular connection between the Birdwood
property and Boar's Head property(S+W. 45).
2. The proposal includes permanent non-vehicular
infrastructure (such as sidewalks and
crosswalks), which are also called for in the
Master Plan (S+W. 45).
3. The temporary use of this proposed permanent
road would not create significant transportation
impacts, and would improve management of
event-related transportation issues in connection
with the World Masters Squash Championships,
to be held at Boar's Head Sports Club.
Recommendation: Based on the findings described in this report and factors identified as favorable, staff
recommend approval of the special use permit amendment with conditions.
SP201700023: Birdwood- Boar's Head Temporary Connector Road-Amendment
Planning Commission: October 31, 2017
Page 1
STAFF CONTACT: Tim Padalino, AICP, Senior Planner
PLANNING COMMISSION: October 31, 2017
BOARD OF SUPERVISORS: TBD
PETITION:
PROJECT: SP201700023 Birdwood — Boars Head Temporary Connector Road
MAGISTERIAL DISTRICT: Samuel Miller
TAX MAP/PARCEL(S) (TMP): 07500-00-00-06300
LOCATION: 410 Birdwood Dr., Charlottesville, VA 22903
PROPOSAL: Amend SP201700009 to create a temporary connector road between Golf Course Drive on
the Birdwood property and Berwick Drive on the Boars Head Inn and Sports Club property (TMP#059D2-
01-00-01500). Vehicular use of proposed temporary connector road is requested between July 22, 2018
and August 11, 2018.
PETITION: Swim, golf, tennis, or similar athletic facilities under Section 13.2.2.4 of the zoning ordinance.
No new dwellings proposed on this 544-acre parcel.
ZONING: R1 Residential, which allows residential use by right(1 unit per acre).
OVERLAY DISTRICT(S): ENTRANCE CORRIDOR, AIRPORT IMPACT AREA, and STEEP SLOPES —
MANAGED and — PRESERVED.
COMPREHENSIVE PLAN: Institutional use which allows for schools, libraries, parks, major utilities,
hospitals, universities, colleges, ancillary facilities, and undeveloped publicly owned property; and Parks
and Green Systems which allows for parks, playgrounds, play fields, greenways, trails, paths, recreational
facilities and equipment, plazas, outdoor sitting areas, natural areas, and preservation of stream buffers,
floodplains, and steep slopes adjacent to rivers and streams in Neighborhood 6 of the Southern and
Western Urban Neighborhoods.
CHARACTER OF THE AREA:
The Birdwood Golf Course property is a 544 acre parcel which contains an 18-hole golf course,
clubhouse, driving range, parking area, and various maintenance and storage structures. The course and
associated structures are on the northern portion of the parcel and the remainder of the parcel is mostly
wooded. Birdwood is the home golf course for the University of Virginia (UVA) Men's and Women's Golf
Teams and is also open to the public, including guests of adjacent Boar's Head Inn. The golf course
facility is accessed from U.S. 250 West(Ivy Road)via Golf Course Drive, a private street.
The Birdwood Pavilion is also on the northern portion of the property and is accessed by a private drive off
of U.S. 250 called Birdwood Drive. The Birdwood Pavilion complex includes the historic mansion, the
historic landscape, and several outbuildings—three of which are currently being rented for residential use.
A 12-acre portion of the Birdwood property is listed on the National Register of Historic Places as well as
the Virginia Landmarks Register.
Neighboring properties are mostly residential. Bellair neighborhood is to the east. To the north across Ivy
Road are the neighborhoods of Kenridge and White Gables. To the west of the golf course are the
neighborhoods of Ednam, Ednam Village, and Ednam Forest. The Boar's Head Inn property is also
located to the west, and includes the Boar's Head Sports Club which, like Birdwood, is used for University
of Virginia varsity sports. To the south is the Ragged Mountain Reservoir property and several large
wooded parcels. (Please see Attachments Al and A2.)
The Birdwood property is zoned R-1 Residential. Most adjacent parcels are also zoned residential, with
the exceptions of the Boar's Head Inn (zoned Highway Commercial) and Kenridge and White Gables
(zoned Commercial Office with approved special use permits for residential uses).
SP201700023: Birdwood— Boar's Head Temporary Connector Road —Amendment
Planning Commission: October 31, 2017
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PLANNING AND ZONING HISTORY:
• Birdwood Golf Course was constructed in 1984; as a property zoned R-1 and owned by a state
institution, the University of Virginia (UVA)was not required to have a special use permit for a golf
course. In 1989 UVA transferred the property to the University of Virginia Foundation (UVAF).
• SP1996-53—Special Use Permit approved with conditions for the continued golf course use on
property zoned R-1 and to allow the construction of an enclosed golf cart storage facility.
• SUB201500070 — Boundary line adjustment plat to combine Birdwood Pavilion parcels with the
Birdwood Golf Course parcel; approved 5/6/2015.
• SP201500019—Amendment to SP1996-53 to allow for the construction of an indoor golf practice
facility to the southeast of the Birdwood Pavilion; approved with four conditions on 9/2/2015.
(Please see Attachment B)
• SDP201500022— Initial site plan for proposed indoor golf practice facility; approved 6/17/2015.
• SDP201600010 — Final site plan for proposed indoor golf practice facility; second comment letter
sent 11/23/2016 (application now considered voluntarily withdrawn).
• SP201700009—Amendment to SP201500019 to allow for the construction of an indoor golf
practice facility to the southwest of the Birdwood Pavilion; approved with seven conditions on
9/13/2017.
• SDP201700019— Initial Site Plan for proposed indoor golf facility at location corresponding with
this Special Use Permit—Amendment request(SP201700009); approved 9/15/2017.
• SDP201700058— Final Site Plan for proposed indoor golf facility at location corresponding with
recently approved SP201700009; currently under review.
DETAILS OF THE PROPOSAL:
The applicant is requesting an amendment to the recently approved special use permit for the Birdwood
property (SP201700009)to allow for the construction and temporary use of a new vehicular connection
between Golf Course Drive on the Birdwood property and Berwick Road on the Boar's Head Inn and
Sports Club property.
This request is for temporary use of the proposed connector road from July 22, 2018 to August 11, 2018
only. A gate would restrict vehicular access outside of those specified dates, to keep the connection
"temporary." Permanent pedestrian infrastructure, such as sidewalks, crosswalks, and exterior lighting,
are included in this proposal and the use of those improvements would not be restricted or temporary.
The applicant has conveyed an intent to request approval for permanent, unrestricted use of the proposed
connector road in the coming months through a separate special use permit amendment application. That
application will necessitate a more comprehensive review of transportation issues and impacts, including
on-site and off-site impacts, possible intersection improvements at Golf Course Drive and U.S. 250, and
other corridor-wide issues that are currently being studied in a Route 250 STARS study. Because a more
extensive analysis would be needed for permanent, unrestricted use of the connector road, and because
the applicant would like to have a connector road available for use during the World Masters Squash
Championships tournament in July and August 2018, the applicant has opted to separate the project into
two phases. If this special use permit application (SP201700023) is approved, it will allow the applicant to
finish construction of the connector road in time for temporary use during the tournament.
(For more details about the proposal, please see Attachment B— "UVAF Project Narrative"and
Attachment C— UVAF Concept Plan/"Exhibit A.'9
SP201700023: Birdwood— Boar's Head Temporary Connector Road—Amendment
Planning Commission: October 31, 2017
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ANALYSIS OF THE SPECIAL USE PERMIT REQUEST
Section 33.8 of the Zoning Ordinance states that the Planning Commission and Board of Supervisors
shall reasonably consider the following factors when reviewing and acting upon an application for a
special use permit:
No substantial detriment. The proposed special use will not be a substantial detriment to
adjacent lots.
No detriment is expected from the proposed temporary connector road. It will improve UVAF's ability to
safely and effectively manage transportation issues during upcoming events, particularly the World
Masters Squash Tournament to be held at Boar's Head Sports Club in the summer of 2018. In addition,
it would provide a second point of ingress and egress for numerous residential properties in the
Ednam, Ednam Village, and Ednam Forest neighborhoods which may be a benefit to those properties.
A Community Meeting was conducted on Monday, October 23 at Boar's Head Inn Pavilion III.
Approximately thirty(30) members of the public were in attendance. Mr. Fred Missel and Mr. Chris
Schooley of the UVA Foundation provided an overview of the proposed project, and then engaged the
audience in an extensive question-and-answer session. The applicants explained how they propose to
construct a new permanent road built to full standards and specifications, but are currently only
requesting approval for limited, temporary use of that road (subject to access management features,
such as gates). No opposition to the temporary connector road was expressed by meeting attendees.
The applicants also discussed with members of the audience several future projects that are under
consideration for the Birdwood and Boar's Head properties. Topics of discussion included the following
issues and (paraphrased) responses by the applicants:
- Intersection improvements at Golf Course Drive and Ivy Road/U.S. 250?The applicants explained
that the full buildout of Birdwood — including the permanent, unrestricted use of the proposed
connector road as the new main entrance into Boar's Head Inn; the proposed construction of a new
UVA Tennis facility on Birdwood; the redesign and redevelopment of the Birdwood Golf Course;
and the possible rehabilitation and reuse of the Birdwood Pavilion —will necessitate thorough traffic
studies and careful evaluation of possible transportation improvements. The applicants also noted
that this current project is not expected to create significant transportation impacts, and involves no
proposal for a new traffic signal at this time. There is currently no decision on the proposed use of
Golf Course Drive as the main entrance to Boar's Head Inn, which would require new signage and
other wayfinding features in addition to transportation improvements. The applicants also
referenced the Corridor Preservation Plan and STARS study being conducted by VDOT, Albemarle
County, and other stakeholders, and how that plan includes a prohibition on creating any new traffic
signals along this section of the Ivy Road corridor without first eliminating an existing traffic signal.
- Pedestrian amenities and mobility and safety issues? Permanent sidewalks are proposed for the
southern and eastern sides of the proposed connector road. Pedestrian improvements would
continue to the north past Golf Course Drive, and towards the UVA Golf facility and Birdwood
Pavilion; that portion would be constructed either as a paved multi-use path or mowed grass path,
and would be physically separated from Golf Course Drive for safety purposes. The applicants also
briefly discussed larger, longer-term connectivity possibilities, such as a trail system that could
someday connect Birdwood — Boar's Head south through Foxhaven Farm to Fontaine Avenue, as
well as the proposed Three Notch'd Trail that is intended to eventually provide a multi-use path
between Charlottesville and Crozet along the U.S. 250 corridor.
- Landscaping and stormwater management?The existing willow trees located near some of the
Ednam Village properties will be removed due to their poor health. The stormwater management
facility shown in that same location on the concept plan is now being proposed for a different
SP201700023: Birdwood—Boar's Head Temporary Connector Road—Amendment
Planning Commission: October 31, 2017
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location on the eastern side of Golf Course Drive. The proposed road will include installation of
some new landscaping. The applicants also noted that, for this proposed project and for others, the
Foundation is very sensitive to the importance of maintaining a landscape buffer between Ednam
Village and the Birdwood property to minimize visibility and sound. The applicants further specified
an intent to maintain the majority of the wooded area in the northwest corner of the Birdwood
property adjacent to U.S. 250 whenever the Birdwood Golf Course is redesigned and
reconstructed. The applicants also added that views of Birdwood from Ednam Village will be
strategically maintained for the benefit and enjoyment of the residents.
Character of district unchanged. The character of the district will not be changed by the
proposed special use.
The district is primarily residential with some low intensity institutional uses and open space. The
character of the zoning district would remain unchanged with this proposal.
Harmony. The proposed special use will be in harmony with the purpose and intent of this
chapter,
The intent of the R-1 Residential zoning district is to provide for low density residential and appropriate
amenities. Golf facilities are permitted by special use permit, and this property has been permitted for
such uses for over 20 years. No conflict has been found between this request and the intent of the
Zoning Ordinance.
...with the uses permitted by right in the district,
By-right uses are mostly residential in the R-1 Residential zoning district, and commercial and
recreational in the Highway Commercial (HC) district. The proposed road is viewed to be in harmony
with these uses because it creates better traffic management opportunities during events held in the
adjacent HC district. Positive benefits may accrue to nearby residents from the permanent sidewalks
and other pedestrian infrastructure that are shown on the concept plan.
...with the regulations provided in section 5 as applicable,
Section 5.1.16 of the zoning ordinance lists additional regulations relating to golf courses. This section
allows the Board to require additional conditions it deems necessary for the protection of the
community including, but not limited to provisions for additional fencing and/or planting or other
landscaping, additional setback from property lines, additional parking space, location and arrangement
of lighting, and other reasonable requirements.
The temporary nature of this request does not, in the opinion of staff, create a need for permanent
screening as a means of protecting nearby residential properties. However, staff have noted to the
applicants that any future requests to utilize the connector road in a permanent, unrestricted manner
would need to include careful attention to how a new private street may need to include landscaping
and/or other screening in order to mitigate visual and audio impacts to nearby residential properties.
...and with the public health, safety and general welfare.
Traffic safety and mobility is the primary concern with the proposed temporary connector road.
However, the level of concern is relatively minor. The Virginia Department of Transportation (VDOT) is
requiring a special event Maintenance of Traffic Plan (MOT) in conjunction with this current application.
VDOT has stated that, outside of the MOT Plan, the temporary use of this connector road does not
necessitate a comprehensive, corridor-wide analysis or create a need for off-site intersection
improvements or other improvements along the U.S. 250 corridor.
The MOT Plan is to include a "parking plan" component as well as a "traffic control plan" component,
SP201700023: Birdwood— Boar's Head Temporary Connector Road—Amendment
Planning Commission: October 31, 2017
Page 5
which should detail how the applicants or property owners will provide traffic monitoring and traffic
control assistance, especially in connection with turning motions at the intersection of Golf Course
Drive and U.S. 250 during event arrivals and departures.
VDOT indicated no objections to postponing broader transportation analysis and discussions, including
the possibility of future signalization (or other intersection improvements) at Golf Course Drive and U.S.
250, unless and until such time that the property owners intend to request approval(s)to use the
proposed connector road in a non-temporary, unrestricted manner.
Consistency with the Comprehensive Plan. The use will be consistent with the Comprehensive
Plan.
The Comprehensive Plan designates this part of the Birdwood property for"Institutional" land use(s) in
the Future Land Use Plan for the Southern and Western Urban Neighborhoods Master Plan (Master
Plan). Institutional uses include ancillary facilities such as sports facilities for the University. This
proposal to provide a temporary vehicular connection between the existing Birdwood Golf Course (the
home course for the UVA Golf teams) and Boar's Head Sport's Club (home venue for UVA Tennis and
UVA Squash) is consistent with the future land use designations in the Master Plan.
The adjoining co-owned Boar's Head property is further designated a community "center" —a focal
point or place where people congregate; a major employment area; and a place that provides
community definition and to which people want to walk.
As referenced by the applicants in the project narrative, the Master Plan explicitly calls for the
construction of a vehicular connection from the Birdwood property to the Boar's Head property:
"An interconnection to the Boar's Head property should be provided. Pedestrian connections to
nearby residential developments should also be considered."— Future Land Use Plan / Other
Areas of Importance (S+W. 45)
As mentioned before, future permanent use of the proposed interconnection would require a more
extensive review, which the applicant expects to occur sometime in late 2017 and early 2018.
Neighborhood Model Development:
Staff have identified the following Neighborhood Model Development principles as being the most
directly relevant to this project: 1) Interconnected Streets and Transportation Networks; 2) Multimodal
Transportation Opportunities; and 3) Pedestrian Orientation.
• Interconnected Streets and Transportation Networks: Boar's Head is identified as a "center" in the
Comp Plan. Providing a new vehicular connection between the similar land uses located on the
Birdwood property and the Boar's Head "center" is beneficial for guests, nearby residents,
employees, and service vehicles. Additionally, providing a second point of access into and out of
Boar's Head and nearby residences would be beneficial for use by emergency vehicles and first
responders, and thus would improve public safety.
• Multimodal Transportation Opportunities and Pedestrian Orientation: The application materials
describe the proposed connector road as having sidewalk and golf cart components, which would
be non-temporary and available for unrestricted use. These non-vehicular connections are
beneficial for everyday use by guests, nearby residents, and employees —and also for use in
event-related traffic and parking management. Over time, broader pedestrian and/or other non-
vehicular connections should be provided between the Boar's Head Inn and Sports Club, the
SP201700023: Birdwood— Boar's Head Temporary Connector Road—Amendment
Planning Commission: October 31, 2017
Page 6
Birdwood property, surrounding residential neighborhoods, and the University of Virginia. Specific
opportunities include:
o Transit services that provide a multimodal connection between Boar's Head (a designated
community "center" for the Western Urban Neighborhoods), Birdwood (an increasingly
important destination for UVA varsity sports programs), and the University(where student-
athletes are generally located).
...and...
o A multi-use path along or near Ivy Road / U.S. 250, which would support multi-modal goals
contained in the Comp Plan (such as Transportation Objectives 3, 4, and 6). Such a multi-
use pathway would contribute significantly to the implementation of the Three Notch'd Trail,
which has become a high priority project for the three members of the Planning and
Coordination Council (PACC).
These opportunities are identified in the Master Plan as follows:
o "Redevelopment of the[Ivy Road Priority Area]with transportation improvements is seen
as a high priority."— Priority Areas (p. 48)
o "Develop a plan for the Three Notched Trail to connect Crozet, the Western Neighborhood,
and Charlottesville for bicycles and pedestrians."— Plan for Future Parks and Green
Systems/Trails Recommendations (p. 54)
Additionally, the Ivy Road Improvement Study: PACC Report(May 2008) includes the following
language regarding the establishment of a multi-use path for the Ivy Road / U.S. 250 corridor:
3. "Safety improvements for Route 250 West from the City limits to the Farmington/Ednam
entrance and a sidewalk project Route 250 from Kluge Center to City line."—County of
Albemarle: Prioritized list of remaining Study recommendations (p. 94)
SUMMARY:
After review of this request, staff have identified the following factors of this proposal which are favorable and
unfavorable:
Factors favorable to this request include:
1. The Southern and Western Urban Neighborhoods Master Plan specifically calls for a vehicular
connection between the Birdwood property and Boar's Head property (S+W. 45).
2. The proposal includes permanent non-vehicular infrastructure (such as sidewalks and crosswalks),
which are also called for in the Master Plan (S+W. 45).
3. The temporary use of this proposed permanent road would not create significant transportation
impacts, and would improve management of event-related transportation issues in connection with
the World Masters Squash Championships, to be held at the Boar's Head Sports Club on adjoining
property(TMP#059D2-01-00-01500).
Factors unfavorable to this request include:
• (none identified)
RECOMMENDED ACTION:
Based on the findings described in this report and factors identified as favorable, staff recommend
approval of the special use permit amendment with the following conditions(below). Please note
SP201700023: Birdwood— Boar's Head Temporary Connector Road—Amendment
Planning Commission: October 31, 2017
Page 7
411000 400111)
that the recommended conditions for this requested special use permit amendment include the existing
conditions of approval (associated with SP201700009, which was approved by the Board of Supervisors
with conditions on 9/13/2017).
Recommended Conditions of Approval:
1. Development of the indoor golf facility shall be in general accord with the plan entitled "Illustrative
Site Plan — Parking Option C" prepared by the University of Virginia Foundation dated August 21,
2017 and as modified by staff(hereafter"Illustrative Site Plan"), as determined by the Director of
Planning and the Zoning Administrator. To be in general accord, development and use shall reflect
the following major elements as shown on the plan:
a. Building location, orientation, and mass;
b. Parking lot location;
c. Installation of new landscaping for screening purposes;
d. Retention of trees shown for preservation; and
e. Earthen berms adjacent to the new parking lot.
Minor modifications to the plan that do not otherwise conflict with the elements listed above may
be made to ensure compliance with the Zoning Ordinance, as determined by the Zoning
Administrator.
2. Design and development of the improvements shown on the Illustrative Site Plan for the indoor
golf facility shall be subject to the following, as determined by the Planning Director or designee:
a. Placement of the parking lot within the "bowl" created by the existing terrain in a way that
minimizes grading of the slope to the north of the new parking lot, which is to be preserved
for its screening effect;
b. Construction of earthen berms adjacent to the parking lot which are compatible with existing
topographic variation and which further reduce the visibility of the parking lot and parked
cars from Golf Course Drive;
c. Approved planting plan and planting schedule which, at minimum, include:
i. New landscaping materials planted in naturalistic or informal arrangements which
are consistent and compatible with the existing landscape in terms of character,
density, and species;
ii. A meadow or similar grass landscape along Golf Course Drive; and
iii. The use of native plant materials; and
d. Submittal of a conservation plan prepared by a certified arborist to preserve trees identified
for preservation, including the treatment of all ash trees (species Fraxinus)that are to be
preserved for protection against the emerald ash borer(Agrilus planipennis), to be used in
conjunction with the conservation checklist described in Condition 6. If all reasonable
alternatives for preservation have been explored, and such trees cannot be retained due to
the health of the tree as determined by the certified arborist, removal may occur.
3. Ingress and egress along Birdwood Drive shall be restricted, to the satisfaction of the Zoning
Administrator, to only those residences served by Birdwood Drive and shall not be used as an
access to the indoor golf practice facility.
4. Any new construction at the existing golf course facility and site other than the site improvements
shown on the Illustrative Site Plan referenced in Condition #1 or on the Concept Plan referenced in
Condition #7 or on the Preliminary Plan for Birdwood Golf Course approved with SP199600053,
except for minor changes (such as additional practice tees, modifications of greens and other
changes that do not require a site plan), shall require an amended special use permit.
5. The owner shall continue to implement an Integrated Pest Management/Nutrient Management
Plan to reduce adverse water quality impacts.
6. Prior to any land disturbing activity on the indoor golf facility site, the conservation plan and
SP201700023: Birdwood— Boar's Head Temporary Connector Road—Amendment
Planning Commission: October 31, 2017
Page 8
*44mod '44.01
checklist, the landscape plan, and the grading plan shall be approved by the County Engineer and
the Director of Planning or their designees.
7. In addition to the preceding conditions, the following project-specific conditions apply to all
development, improvements, and uses associated with SP201700023 ("Birdwood — Boar's Head
Temporary Connector Road"):
a. Development shall be in general accord with the plan entitled "Temporary Golf Course
Connector Road — Exhibit A" prepared by Dewberry Engineers, Inc. received September 21,
2017 (hereafter"Concept Plan"), as determined by the Director of Planning and the Zoning
Administrator. To be in general accord with the Concept Plan, development and use shall
reflect the following major elements as shown on the plan:
i. connector road alignment between Golf Course Drive and Berwick Road;
ii. gate (or similar physical barrier for access management); and
iii. pedestrian infrastructure (including sidewalks, crosswalks, and exterior lights).
b. Access to and use of the connector road is restricted and temporary; the road may only be
used by vehicles between July 22, 2018 and August 11, 2018.
c. The location(s) and material specification(s)for all access management features, including
the gate (or similar physical barrier) and all associated signage (or other informational
materials) must be reviewed and approved by Fire Rescue and by the County Engineer or
his designee.
d. A Maintenance of Traffic Plan (MOT Plan) must be reviewed and approved by VDOT.
MOTIONS:
A. Should the Planning Commission choose to recommend approval of this special use permit:
I move to recommend approval of SP201700023 for"Birdwood — Boar's Head Temporary
Connector Road" with the conditions outlined in the staff report.
B. Should the Planning Commission choose to recommend denial of this special use permit:
I move to recommend denial of SP201700023 for"Birdwood — Boar's Head Temporary Connector
Road" for(state reasons for denial).
ATTACHMENTS:
Al — Location map (1" = 1200')
A2 — Location Map (1" = 500')
B— UVAF Project Narrative
C— UVAF Concept Plan I"Exhibit A"
D— Southern and Western Urban Neighborhoods Master Plan (excerpt: pp. SW.44— SW.45)
SP201700023: Birdwood— Boar's Head Temporary Connector Road—Amendment
Planning Commission: October 31, 2017
Page 9
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University of Virginia Foundation —Project Narrative
Birdwood-Boars Head Temporary Connector Road
September 18, 2017
PROJECT PROPOSAL
On behalf of our client, the University of Virginia Foundation (UVAF) (the "Applicant"), we
would like to request the approval of an amendment to Special Use Permit 2017-00009 to add a
seventh condition to allow for a temporary road, commonly referred to as the"Birdwood
Connector Road,"to be located on tax map parcel 07500-00-00-06300, having an address of 480
Birdwood Drive (the "Property").
The purpose of the construction of and temporary use of the Birdwood Connector Road is to
service the 2018 WSF World Masters Squash Championships at the Boar's Head Sports Club.
The tournament will take place between July 29th, 2018 and August 4th, 2018, however,
participants and their guests are expected to arrive up to a week prior to the beginning of the
event and stay up to a week after. Therefore, we request use of the Birdwood Connector Road
between July 22nd, 2018 and August 11th, 2018. The Applicant anticipates 800 to 1,000
participants, with 1,500 to 2,000 people in attendance in total, including guests and spectators.
The Birdwood Connector Road would connect Golf Course Drive to Berwick Road, shown as
Point A and Point B on Figure 1 below. By connecting these two roads, those looking to attend
or view the squash tournament can more easily access overflow parking areas, i.e. the Boar's
Head Golf Course parking lot. In addition, this connection will enhance the overall disbursement
of pedestrian and vehicular traffic flow during this special event.
oto
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Figure 1,Source:
Google Maps
1
The enhancement of traffic flow will also be beneficial in emergency situations. Emergency
vehicles and trucks will be able to use the Birdwood Connector Road as an alternative access
way to both the Property and the surrounding neighborhoods, such as Ednam, Ednam Village,
and Ednam Forest. Currently, such neighborhoods have only one entrance/exit from Route 250,
through Ednam Drive. The Birdwood Connector Road would allow for a second access point
during its temporary use, which may be especially important during the tournament when traffic
will substantially increase.
The Birdwood Connector Road is proposed to be constructed substantially in the form as shown
on Exhibit A, attached with this application. As shown, appropriate landscaping will be installed
to aid in screening the road from the golf course, as per the Applicant's planting plan. In
addition, sidewalks and pedestrian and golf cart crossing paths will be installed along and within
the Birdwood Connector Road so that this critical connection will not be limited to vehicular
access only. The Birdwood Connector Road has been carefully designed to maximize
functionality, satisfying a critical need for enhanced traffic flow, while also minimize any
adverse impacts on the surrounding areas.
After construction of the Birdwood Connector Road is complete, and during times outside of the
dates identified above, the road will be blocked to vehicular traffic. However, the sidewalk and
golf path parts of the road will remain open to pedestrian and golf car traffic only. The
Applicant's intent is to open the Birdwood Connector Road to vehicular traffic permanently in
the future, after completion of appropriate traffic studies, public process and approval.
CONSISTENCY WITH THE COMPREHENSIVE PLAN
The Property is located within Neighborhood 6 of the Southern and Western Urban Area Master
Plan (the "Master Plan"). The Master Plan classifies the Property as"Institutional and Parks and
Green Systems,"which allows uses that serve a public function, including parks, schools,
universities and ancillary facilities. Importantly, the Master Plan specifically calls for an
interconnection between the Birdwood Golf Course and the adjacent property, where the Boar's
Head Sports Club is located. The construction of and temporary use of the Birdwood Connector
Road would satisfy this specific instruction of the Comprehensive Plan.
IMPACTS ON PUBLIC FACILITIES & PUBLIC INFRASTRUCTURE
The temporary use of the Birdwood Connector Road will reduce the burden of heavy traffic flow
during this key special event on the surrounding infrastructure. The institutional facilities located
on the Property will be better serviced by this temporary road. By allowing for easier access to
overflow parking areas and enhancing disbursement of traffic, congestion will likely be reduced
at the intersection of Route 250 and Birdwood Drive, the main entrance to the Property.
Moreover, congestion at the intersection of Route 250 and Ednam Drive will also likely be
reduced due to the use of the temporary connector road by the Ednam, Ednam Village and
Edman Forest neighborhoods. In addition, as stated earlier, emergency vehicles and trucks will
be able to use the Birdwood Connector Road as an alternative access point to both the Property
and the surrounding neighborhoods should any emergency situations arise.
2
IMPACTS ON ENVIRONMENTAL FEATURES
No known impacts.
PROPOSED WAYS TO ADDRESS IMPACTS
The Birdwood Connector Road will likely have a positive impact on public facilities and public
infrastructure. In addition, as stated earlier,the road will be carefully designed, with appropriate
landscaping and an emphasis on pedestrian streetscapes, including sidewalks and crosswalks.
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b a r prioa
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r id ti y ' mplayment a r• n an c rci u--s.
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✓ t • th C nt s 'trftepf that i e eveto• a "of this area should r spec; ifs ' to c • si• a 'on
i thefC,ti`Y of Char •tt vil s loc d ig anon-----and shout 'inaiert.' i - i• nt' • b
7 ' o c link between the City n `the un and as a cuftu and,.fiis •ri in b wen
/ cgmmrunit a the Rivanna RIv Apri ar c• si. -r on,in the review • p •p. e• 'e el• .m- t
/ wiljr�be of c mitment to the p ese�fvatio n• a• .p ' ereuseof thehi 'ri• str-ct s n• it;. T '
/ utcludcs, ttefition to both the archife r• a • t ch of is i g y • e ' e, p,--.- ifi II
// the document ititr and protection of i• nti e ul r a hi or' u es
Other Areas of Importance
In addition to specific Centers, there are several areas within the Southern and Western
Neighborhoods that are important due to significant development potential. These areas are
described on the following pages.
Figure 27: Birdwood Golf Course Property 1. The Birdwood property (Figure 27),
_ currently owned by the UVA Foundation, is
\�IkeL-1, the University's golf course. It is shown for
Institutional uses. It is affiliated with the
/ N���,: 250 adjacent Boar's Head Resort, which is also
O' r Lv,,�•��; r Bypas owned by the UVA Foundation.
'yon�, ''� - i �� Encompassing over 500 acres, the
i' �� 4 property is in Area B and includes an 18-
C - e hole golf course as well as a historic
Y � mansion. Dependencies are present near
� Birdwood
r -" } the entrance to the property. The golf
Golf Course Orr.
_;t course is available to students,faculty, and
, ,
the general public. The mansion provides
�;; F � a venue for small University related
� " ` events.f 1 ---1--- In the future,this large property may serve
` 1 ' ;\'at , a more intensive function than it does
JEDpresently. Possible considerations include,
,/
,��" mi. but are not limited to, a mixed-use area
r i _ > near the entrance and residential uses for
iI,, ��I�,, - 4 other parts of the property not designated
' as a part of the Parks and Green Systems.
Before further development of the property occurs, an amendment to the Future Land Use Plan for
the Southern and Western Neighborhoods will be needed.
Albemarle Comprehensive Plan ADOPTED June 10, 2015
Amended September 23,2015
S+W. 44
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The historic mansion and important dependencies should be retained in any future development.
An interconnection to the Boar's Head property should be provided. Pedestrian connections to
nearby residential developments should also be considered.
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0 �40' i! ;�� 'r. n. t ea'pecfally impo a •t d e
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•4, r.�l techniq s should be used to het• , 'i I. •to ' • •ct
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e **41/44t 4i/ eisc�;a R�,n r Ie e 1st' g zoning and the stfi4us in the
�� � X ir 14,►* . Stute Park Ju sd' io al Area er ter a 'ewer ,.///;•
�• � r- •r ►d d. W 'e t el d use des nation
i f r e' rh d Density residential, /
d e p nt of t orty should/./7 s'
e a a en ' y l�rirper 2 acres. ,,, ,l�//
Albemarle Comprehensive Plan ADOPTED June 10, 2015
Amended September 23,2015
S+W. 45
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