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Home My WebLink AboutSDP201700021 Review Comments Letter of Revision 1 2018-11-08Heather McMahon From: Heather McMahon Sent: Thursday, November 08, 2018 4:34 PM To: 'Peter Russell' Cc: Justin Shimp, P.E Subject: RE: SDP2017-21: Malloy Ford Minor -- LOR #1 -- requested changes Hi Peter, I just reviewed your revised drawings and I have two additional requested changes: 1. The sizes of the parking spaces on the west side of the display area have changed due to the reorganization of planting beds. You now have (18) spaces with lengths above 18' (there are no dimensions of 18' by the way; 19' is the shortest length of those 18 spaces) spaces and (2) spaces with lengths below 18' (14.5' and 16'). If you continue the same nomenclature, revise the labels under "variable length display spaces" to read (18) 10' x 19'+, (2)10'x14'+.. 2. Revise the plant schedule to only include the proposed/extant vegetation in the display area OR within the Limits of Revision. a. Retitle the landscaping schedule to reflect that it is for that area of revision only b. Correct the following quantities in the landscape schedule: i. There is only 1 Armstrong Red Maple in the Limits of Revision, but 4 if you continue to include all that are visible on the page ii. There are only 2 Willow Oaks visible on the page/within the limits of revision iii. There is only 1 European Hornbeam visible on the page and none within the limits of revision; if you revise the table to only reflect those trees, shrubs, and groundcover within the limits of revision rather than what is visible on the page, excise this European Hornbeam from the table altogether. Please let me know if you have further questions. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Peter Russell [mailto:peter@shimp-engineering.com] Sent: Wednesday, November 07, 2018 4:21 PM To: Heather McMahon <hmcmahon@albemarle.org> Cc: Justin Shimp, P.E <justin@shimp-engineering.com> Subject: Re: SDP2017-21: Malloy Ford Minor -- LOR #1-- requested changes Hi Heather, I will be taking over Malloy edits while Kendra is out of the office. Attached is an updated comment response and exhibit for the Letter of Revision. I will be happy to drop off a paper copy if you would like. Thank you, Peter On Tue, Nov 6, 2018 at 5:08 PM Justin Shimp, P.E. <justinkshimp-en ing eerin com> wrote: Justin Shimp, P.E. 434-953-6116 Begin forwarded message: From: Heather McMahon <hmcmahon(a-albemarle.org> Subject: SDP2017-21: Malloy Ford Minor -- LOR #1 -- requested changes Date: November 6, 2018 at 4:53:47 PM EST To: "Justin Shimp, P.E."<iustin(a�shimp-engineering.com> Hello Justin, I have reviewed your Letter of Revision application and changes are requested for compliance with Entrance Corridor Design Guidelines as well as the current SP for this site, SP2016-11. Please see the attached letter for more detail. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmaho-,�i@albern.2r!e.org COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902-4596 Phone (434) 296-5832 Fax (434) 972-4126 November 6, 2018 Justin Shimp Shimp Engineering, P.C. 912 E. High St. Charlottesville, VA 22902 RE: SDP2017-21 Malloy Ford Minor Amendment — Letter of Revision #1 Dear Mr. Shimp: Your Letter of Revision application has been reviewed. In order for the amended site plan to be approved the following revisions are required: 1. Reproduce the drawings to scale. When a 1" = 20' scale was compared to the scale bar, the two did not align: 0 20 40 of �, >� ,ri„ ,,. r 1 2 3 4 Bi �� ►� Zr Orr �� uiiini/.nurndur•�ruduuiu nl nrr�rndnu�nw5ru��•�d��m\.�� 2. Correct Sheet 1 Site Plan to state that there are six (6) 10' x 12' display spaces on the eastern edge of the display parking area, not 6-12'x'18' Display Spaces. The LOR submission was submitted to Engineering, Zoning, and the Architectural Review Board staff for their comments. Engineering (comments provided by Frank Pohl) 1. With 10 -foot wide display parking spaces, the travelway in the display parking area may be reduced from 24 -feet wide to 20 -feet wide. Zoning (comments provided by Francis MacCall) 1. Identify striped display spaces that may display more than one vehicle on Sheet 1 Site Plan. Note that the approved concept plan with SP2016-11 illustrates 55 parking spaces, the maximum allowed under the current SP. ARB (comments provided by Heather McMahon) 1. The sixth condition, subsection c., of the Special Use Permit (SP2016-11) for Malloy Ford Outdoor Storage and Display states that "Ground cover shall be provided continuous throughout the north, east and south sides of the front display area." Illustrate the approved groundcover (Liriope spicata) on Sheet 2 Landscaping Plan. 2. Include a plant schedule on Sheet 2 Landscaping Plan that provides the symbol, species, common name, quantity, and caliper at planting for those trees, shrubs, and groundcover proposed/previously approved in the display area. 3. An ornamental tree on the southeast corner of the display area is positioned directly over the proposed sewer line. Engineering staff recommends a minimum distance of seven feet (7') between the center of an underground utility line and the center of a proposed tree. Ensure there are no conflicts between proposed trees in the display area and proposed/extant utilities without reducing plant quantities. 4. Evenly disperse the vegetation along the Entrance Corridor to reduce gaps. Space the large shade trees 35 -feet on center and intersperse with ornamental trees and shrubbery. 5. Rectify the error at the northeast corner of the display parking area, in which a shrub is shown in the asphalt parking area rather than in the abutting landscape area. In addition, ARB staff presented the proposal to the Architectural Review Board for comment and guidance at its November 5, 2018, meeting (action memo enclosed). The following comments was made by the Architectural Review Board: 1. Revise the landscape plan to show the trees on the west side of the display lot evenly spaced across the lot. ARB staff has since discovered that the proposed square footage of the display area (14,325 s.f.) is an increase of 2,251 s.f. from what was approved in the final site plan (12,074 s.f.), and the increase is at the expense of the planting areas at the eastern and southern perimeters of the display area. Please note that staff will ask the ARB for comment and guidance on this issue at the November 13, 2018, meeting. Note also that the parking calculations should be adjusted to accurately reflect the change in display area. In accord with the provisions of Section 32.4.3.5 of Chapter 18 of the Code if the applicant fails to submit a revised final site plan to address all of the requirements within six (6) months after the date of this letter the application shall be deemed to have been voluntarily withdrawn by the developer. If you have any questions about the comments please feel free to contact me at hmcmahon@albemarle.org or at 434-296-5832 ext. 3278. Sincerely, 1�4" PVY� Heather McMahon, Senior Planner hmcmahon@albemarle.org 434-296-5832 x3278 OTHER BUSINESS a. SDP -2017-21: Malloy Ford dealership, LOR #1: landscaping change Mr. Wardell recused himself from this discussion and left the meeting at 1:06 p.m. He said this is a project our firm is doing on the building architecture. After considering the proposal, it was the consensus of the ARB that the revised display parking layout would be acceptable if the trees on the west side of the display lot were evenly spaced across the lot. Mr. Wardell returned to the meeting at 1:15 p.m. b. ARB -2018-132: Christian Aid Mission sign After considering the new sign proposal, it was the consensus of the ARB that the sign would be appropriate if the power easement could be avoided, if there was sufficient space in the proposed location to erect the sign and install landscaping, with the following conditions: 1. Submit a more detailed plan to clarify the site constraints, including any easements. 2. The color of the post and the cabinet frame should be a matching neutral color instead of blue and white, respectively. c. ARB -2017-43: Mechum's Trestle: Paint colors After considering the revised paint colors, it was the consensus of the ARB that either shade of gray (Benjamin Moore 685 Ambler Slate or 680 Mopboard Black) was acceptable for the brise soleil, canopies, parapet coping, and window and door trim. d. Next ARB Meeting Staff reported that the next ARB meeting was scheduled for Tuesday, November 13, 2018. e. John Warner Parkway and Rio Road Entrance Corridor Proposal Staff reported that the Planning Commission recommended approval of adding the John Warner Parkway to the Entrance Corridor Overlay District. f. Discussion of Guidelines Revision — Put on agenda at next meeting as discussion item. The ARB discussed the need for updating the Entrance Corridor guidelines and asked for the topic to be added to the next meeting agenda with points of discussion to include: 1) steps required to revise the guidelines, 2) creating corridor -specific guidelines, and 3) adding guidelines for types of development that weren't originally addressed in the guidelines. ADJOURNMENT The meeting was adjourned at 1:48 p.m. to the next ARB meeting on Tuesday, November 13, 2018 in Room 241, Second Floor, County Office Building at 1:00 p.m. Albemarle County Architectural Review Board FINAL Action Memo November 5, 2018