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ARB201700119 Application 2017-11-06
tili Albemarle Count-1,, Community Development Department 401 t.' 'ntire Road Charlottesville,VA 229024596 4401de: (434)296-5832 Fax:(434)972-4126 4 •--- 4 Planning Application PARCEL I OWNER INFORMATION I TMP, OO-O0-017+ p Owner(s):COUNTY OF ALBEMARLE SCHOOL BOARD WE Application# ARB2O1 700119 PROPERTY INFORMATION Legal Description I A WESTERN ALBEMARLE MGM A. Magisterial Dist. White HallLj Land Use Primary Commercial Current AFD !Not in A/F DLStrict vj Current Zoning Primary Rural Areas ID APPLICATION INFORMATION —— Street Address 5941 ROCKFISH GAP TPKE CROZET,22932 Entered By ,Keith Bracts ha w Application Type Architectural Review Board E i 10 0,t2Qi7T_.. Project Western Albemarle Nigh School Tier III PWSF Received Date 1030/17 Received Date Final Submittal Date 11/06/17 Total Fees Closing File Date Submittal Date Final Total Paid Revision Number Comments A, Legal Ad i SUB APPLICATION(s) TypeSub Applioatio Comment Conceptual Site Development Plan 11/06/17 APPLICANT /CONTACT INFORMATION Nam Fess CityState Zip Phone PhixteCell o, t ( UNT1f Of ALBEMARLE t E i0L BOARD .240.1.Mi3WIIRE ROAD :04M,LOTTE,SvitL i 22902 Primary Contact LORI H SCHWELLER LECLAIRRYAN 123 EAST MAIN STREET 8TH CHARLOTTESVILL 22902 4342459448 Signature of Contractor or Authorized Agent Date 4 ‘11611101 **11101 Architectural Review Board ApplicationArk"iTgife` Part A: Applicant,Contact and Parcel Information Project Name: Western Albemarle High School Tier Ill PWSF Tax map and parcel(s): 05600-00-00-017C0 Physical Street Address: 5941 Rockfish Gap Turnpike Contact Person: Lori H.Schweller,attorney for applicant Business Name: LeClairRyan Address 123 East Main Street, 8th Floor City Charlottesville statc Virginia Zip 22902 Daytime Phone( ) (434)245-3448 Fax#( ) (434)296-0905 E-mail Lori.Schweller@leclairryan.com Owner of Record: County of Albemarle School Board Address 401 McIntire Road City Charlottesville State Virginia Zip 22902 Daytime Phone( ) (434)296-5877 Fax#( ) E-mail dtistadt@k12albemarle.org Part B: Review Type and Fee Select review type Review by the Architectural Review Board X Conceptual Plan/Advisory Review(for a Special Use Permit or a No Fee Rezoning) Preliminary/Initial Review of a Site Development Plan No Fee Final Review of a Site Development Plan $1075.00 Amendment to an approved Certificate of Appropriateness $242.00 Building Permit Review $634.00 County-wide Certificate of Appropriateness _ Structures 750'or more from the EC,no taller than 5 stories No Fee _ Structures located behind a structure that fronts the EC No Fee X Personal wireless service facilities No Fee Fencing or Equipment or Lighting No Fee Additions to ARB-approved buildings No Fee Minor amendments to site or architectural plans No Fee Building permits where the change is 50%or less of the altered elevation No Fee NOTE: For SIGNS,use the combined APPLICATION AND CHEKLIST FOR SIGNS. FOR OFFICE USE ONLY BPM ARB#___...Yq 201 1,.. UO/ /y Fee Amount S Date Paid By ufio? Receipt# Check M By County orAlbemarle Dept or Community Development,401 hlcintire Rd,Charlottesville,VA 22902 Voice:(434)296-5832 Fax:(434)972-4126 10/2 15 P ie l ort OVER Bio.+ Part C: Description of Proposal Describe your proposal.Attach a separate sheet if necessary. Please see attached narrative. Part D: Applicant Agreement Applicant must read and sign • Each application package must contain(8)folded copies of all plans and documents being submitted. Only(1)set of building material samples is required. All submittal items, including building material samples,become the property of Albemarle County. Applicants are encouraged to maintain duplicate copies of alt submittal items in their own files. • Only complete application packages will be scheduled for ARB review. The application package is not complete without the appropriate checklist, completed, signed, and Included with the required submittal materials indicated on the checklist. I hereby certify that I own the subject property or have the legal power to act on behalf of the owner in filing this application. *See submittal requirements below. I also certify that the information provided on this application and accompanying information is accurate,true,and correct to the best of my knowledge,and that the attached plans contain all information required by the appropriate checklist. / 0 30 -- 2017 Signature of owner,o er's representative Date or contract purchaser ^�� rTT1 v Lo rt c. �.Jc 1 ler, � �f3 �- 2L(S 3 H. � � rn2 \\\ �� Printed name,Title �«.,..� Daytime phone number of Signatory *Ownership Information: • If ownership of the property is in the name of any type of legal entity or organization including, but not limited to,the name of a corporation, partnership or association,or in the name of a trust, or in a fictitious name,a document acceptable to the County must be submitted certifying that the person signing above has the authority to do so. • If the applicant is a contract purchaser,a document acceptable to the County must be submitted containing the owner's written consent to the application. • If the applicant is the agent of the owner, a document acceptable to the County must be submitted that is evidence of the existence and scope of the agency.Attach the owner's written consent. 112010 Page 2 of 2 OVER„— MILESTONE COMMUNICATIONS WESTERN ALBEMARLE HIGH SCHOOL TIER III PERSONAL WIRELESS SERVICE FACILITY ARB APPLICATION NARRATIVE Milestone Communications (the "Applicant") respectfully requests a Certificate of Appropriateness for ground equipment and recommendation for approval of the monopole and antennas for a Tier III Personal Wireless Service Facility (PWSF) on property owned by the School Board of Albemarle County, Virginia, which is the location of Western Albemarle High School, with address 5941 Rockfish Gap Turnpike, Crozet, VA 22932 on Tax Map parcel 05600-00-00-017C0 within the White Hall Magisterial District. The subject property is 75 acres. The front of the parcel abuts Rockfish Gap Turnpike (U.S. 250W), which is an Entrance Corridor (EC). The proposed site would be approximately 1,450' from the EC and surrounded by forested areas. Because of the distance and topography, a preliminary balloon test indicated that the monopole should not be visible from Rockfish Gap Turnpike (or from any other surrounding roadways) except from a single location in front of the soccer field parking lot. A public balloon test will be held to give the public and county an opportunity to review potential visual impact. The PWSF would be comprised of a 145' galvanized steel monopole with two-foot lightning rod within a 35' x 75' (2,625 square foot) compound. The facility would support antennas for use by Shentel at the 135' RAD center and would have room below that array for collocation opportunities for two additional carriers, as well as room within the compound for ground equipment for additional carriers. The uppermost antenna array position of 145' would be reserved for school use. No rent would be charged to the county for such collocation, and the school board would receive financial remuneration identical to the terms of the Albemarle High School PWSF. Though ball field lights, which are approximately 80'-90' tall, are located around the field, these poles are not strong enough to hold the weight of wireless antennas and related equipment. They are also not tall enough for wireless equipment to meet RF needs. To provide needed network coverage in the area, Shentel would like to install a three-sector antenna array with panel antennas and related equipment. Shentel propagation maps show a gap in coverage for "in-building" service east of the 1-64 access. The proposed site would fill in the service gap for homes, businesses, and travelers along U.S. Route 250 and 1-64 from the I- 64 interchange east to State Route 683 (Brownsville Road). This site will provide much-needed coverage to Western Albemarle High school. Shentel receives a high number of complaints about poor service from parents, teachers and students attending after school activities at the high school. A full array allows Shentel to deploy the required spectrum and all the currently available technologies to maximize that spectrum. Shentel is committed to providing excellent coverage and broadband speeds to its customers. The coverage, speed, and reliability must be maintained indefinitely. Shentel anticipates that the close proximity to Western Albemarle Milestone Communications High School as well as surrounding homes and businesses will require substantial capacity at this new site location. A full array allows Shentel to deploy technologies such as beam forming and MIMO (Multiple Input/Multiple Output). Beam forming focuses the RF energy in specific directions. MIMO allows multiple RF transmissions to be sent and received from customer devices. These technologies improve reliability for customers located farther away from the site and improve speeds and capacity for customers throughout the coverage footprint. A single flush-mounted antenna in each direction cannot support this functionality. Finally, a full array allows Shentel to deploy future technologies and spectrum. All parcels surrounding the school parcel on the south side of Rockfish Gap Turnpike/Route 250 are zoned Rural Area. Property across Rockfish Gap Turnpike (including Old Trail) is zoned Village Residential, Neighborhood Model District, and R-1 Residential. U.S. Route 250 hosts a mix of residential and commercial uses. Brownsville Elementary and J.T. Henley Middle Schools are located on a large parcel on the north side of the highway just east of the subject parcel. The PWSF will not be visible from any uses across or along Route 250. Milestone Communications Nitre *..,ii FR' 1i 12110 Sunset Hills Rd.,Suite 100 Milestone I Reston,VA 20191 COMMUNICATIONS 703-620-2555 September 3, 2017 Mr. Dean Tistadt Chief Operating Officer Albemarle County Public Schools 401 McIntire Road, Room 333 Charlottesville, VA 22902 SUBJECT: Authorization to Proceed With Zoning Application and Ground Lease for: Western Albemarle High School, 5941 Rockfish Gap Turnpike, Crozet, VA 22932 Dear Mr. Tistadt: This letter is to confirm that your office authorizes Milestone Communications to proceed with outreach, notification,zoning application and the preparation of the ground lease for the above referenced site. To signify your authorization, please countersign this letter in the space provided below. Sincerely, cgeA4 re•e‘. Len Forkas President, Milestone Communications Authorization to proceed with zoning application and ground lease is hereby granted. Signature: Date: /5X7 Name: Title: CYt, , jaer- fyE www.milestonecommunications.com Western Albemarle(69242)existing in-building coverage r IOW - 1 . lib Niirh; 411 , . 141.11(' 4-1?,1114, .1- • M111111Pir N wiRlt %At 4-1‘ 2 di' dott_ 4, ,,_ 4 - 1' • l p WA68SH327 1 ( -< .- ,� obi . /WA68SH3397, _ ft. —�..,,� •i WA68SH353 ;�4.. A68S ►.: WA68S -s -W H407 4 - —. WA68SH336 r 1 \. ' 4101 I I 4 iii , iit � • + ' ►� WA68SH348" "" . IF; .4.0 . ,.:-. v J , kiw . 411tf°,, .,.. .,.. • ,,, WArill1110)°011 . • 6 A / '' , WA68SH325; • 1.4WA68SH342 , • �� ri . , _vim ny.,:ze , r 1/4 Yu diA Western Albemarle(69242) proposed in-building coverage 4 a 6 1 0 I I I 1 i op rill 01 1 I P A i 1 di II 4 I"w-\-I__/ viii -WA68SH327 8 �^ i. � :WA68SH339 ip "IVI. •► WA68SH353- -IV WA68SH407 ``� WA68S - , � ) WA68SH336 ti WA69SH242_A" \ w 41) .-._ i -7D r�� ►� WA68SH348 ~ JB, tfaspos 4141111, :144P WA6f / date WA68SH325 ►1 WA68SH342 A er v / l Western Albemarle(69242) proposed combined in-building coverage "rilljkllepp:44llIll S ' • of 12 45.i.0.. 14111r. -41_ N =AI el 70 1. S' Mewl kfli2 _j Ilk 111)11 a' A%---' WA68SH7 w /, • I. ,w WA68SH339 • `� WA68SH353 y, WA68S . " yWA68SH407 - WA68SH336 • , t6114,4 A69SH242`A20:141110� r " IIILW immak vim .. j68sH34a • ''''t - 1p • , \ .. C . Ai .: 4 Witill 1i,,,_42-?- ( 9 0 11 I ,0 • 11 14t !' "WA6 8,. 0 WA68SH325 14 ►.%WA68SH342 i, ill 0 1 n_ 71r• ,ip. * 1 ,,,, \ ,. • e1 ) 4 ,c-t()? • ir Architectural Review Board ' .�;: r Concept Plan/Advisory Review Tizttano Submittal Requirements Checklist Part A: Applicant Contact and Parcel Information Project name Western Albemarle High School Tier III Personal Wireless Service Facility Tax map and parcel#: 05600-00-00-017C0 Street address/location. 5941 Rockfish Gap Turnpike,Crozet,Virginia 22932 Location of property(landmarks,intersections,or other): Western Albemarle High School Part B:Advisory Review Requirements Checklist Important Note. Submittal packages must contain(8)collated copies of all information unless otherwise indicated. A. Written description of the proposal m Provide a general description of all proposed work. ® Explain how the proposal is compatible with the surrounding area and the Entrance Corridor. B. Sketch plan showing the following(drawn to the scale of 1"=2O clearly legible and folded): O Location(s)of proposed building(s)on the site. ® Schematic layout of parking,travelways,and other improvements. 2 Location of existing and proposed tree lines. Individually identify trees of 6-inch caliper or greater. ® Existing and proposed topography and conceptual grading drawn with contour intervals of 5-feet or less, and with sufficient offsite topography to describe prominent and pertinent off-site features and physical characteristics,but in no case less than 50-feet outside of the site. ® Sheet number, total number of sheets, date of the drawings, date and description of the latest revision, and contact information for the firm preparing the drawings in the title block on all drawings. C. Appearance of the proposed building(s) 2 Show a representation of the appearance of the proposed building(s). This may include architectural elevations, perspective sketches, or photos of the proposed building(s). These documents should provide a basic understanding of: © The size,form and scale of the building. ❑ The architectural style of the building. 2 The proposed building materials and color(s). D. Additional material ® Provide labeled, color, 8-W x 11" photographs of the site as seen from both directions on the Entrance Corridor. O The applicant is welcome to submit any additional material that will make the conceptual review more productive. Drawings or other submittal items that clarify topography, visibility, utilities, landscaping, or other unique or unusual conditions are welcome. Revised 7/28110 Part C:Applicant Agreement Applicant must read and sign • Each application package must contain (8)folded copies of all plans and documents being submitted. Only(1) set of building material samples is required. All submittal items, including building material samples, become the property of Albemarle County. Applicants are encouraged to maintain duplicate copies of all submittal items in their own files. • All information in this checklist is required, unless specifically waived by the ARB, prior to processing an advisory or concept plan review by the ARB Additional submittal materials may be required, depending on the proposal. • Only complete application packages will be scheduled for ARB review. The aoolication package is not complete without this checklist. completed, signed. and included with the required submittal materials indicated on the checklist In representing the above referenced firm submitting this application for review, I hereby state that the information provided on this application, and all accompanying information, is accurate, true and correct to the best of my knowledge,and that the attached plans contain all information required by this checklist. 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'1 ("+ r. . f • • '.3** .. . r �x4 - � ,yyp+ : ''. >y�' . q f�.a j" , ,A^ ,y,i, . {$ add ,fir ty � �. 4` ^' w' r.:. c-r! / t ...` � `�.. ,Y 'F'T1tr/ C _.y y{'tSaT.• 1TA.�, k'r P .t- $- •�' r --act i 1...1 -xas �t �' Mme'+` 5 � 0 sure MILESTONE COMMUNICATIONS WESTERN ALBEMARLE HIGH SCHOOL TIER III PERSONAL WIRELESS SERVICE FACILITY Project Description: Milestone Communications (the "Applicant") respectfully requests a Special Use Permit for a Tier Ill Personal Wireless Service Facility (PWSF) on property owned by the School Board of Albemarle County, Virginia, which is the location of Western Albemarle High School, with address 5941 Rockfish Gap Turnpike, Crozet, VA 22932 on Tax Map parcel 05600-00-00-017C0 within the White Hall Magisterial District. The subject property is 75 acres, zoned Rural Areas (RA). The front of the parcel abuts Rockfish Gap Turnpike (U.S. 250W), which is an Entrance Corridor. The PWSF site is proposed for the southern edge of a large wooded area that buffers the school grounds from Rockfish Gap Turnpike, approximately 1 ,450 feet from Rockfish Gap Turnpike in the woods north of the football field. The site is well screened from residential neighborhoods and local roads. Access would be through the existing parking lot near the football stadium along a new gravel road to be constructed under the existing football stadium bleachers. The site was selected by the school administration as the best location not to interfere with school uses. Founded in 2000, Milestone Communications develops wireless towers in partnership with school and government landowners and solves network coverage priorities for the wireless industry by finding solutions that are aesthetically and functionally optimized for their environments. The proposed location within the Western Albemarle High School grounds will provide the community and school with increased wireless communications coverage and capacity, the school with a reserved space for school use, and a share of rents from all carriers on the Milestone Communications monopole. Shentel, which is licensed by the Federal Communications Commission (FCC) to provide wireless communications services within Albemarle County, desires the site location to provide coverage in the area. Shentel's objective is to provide reliable communications, improved in-building coverage, and in-car and on-street coverage, as described in greater detail below. The PWSF would consist of a 145' galvanized steel monopole with two-foot lightning rod within a 35' x 75' (2,625 square foot) compound. The facility would support antennas for use by Shentel at the 135' RAD center and would have room below that array for collocation opportunities for two additional carriers, as well as room within the compound for ground equipment for additional carriers. The uppermost antenna array position of 145' would be reserved for school use. No rent would be charged to the 11Page Milestone Communications • county for such collocation, and the school board would receive financial remuneration identical to the terms of the Albemarle High School PWSF, as summarized below: • School wireless facility at $0 rent • $20,000 one-time payment for the monopole • $5,000 payment for each carrier that collocates • 40% of gross rentals to Albemarle Schools o Each lease starts at $30,000 gross receipts per year and increases 3 percent annually, which equates to a minimum of $12,000 per year, per wireless provider. o Estimated income of $400,000+ over a ten-year period assuming at least three wireless providers for six years. Special Exceptions Requested: The Applicant requests Special Exceptions for (1 ) modification of Section 5.1 .40.(b)(2)(a) to permit more than three arrays on the monopole, (2) modification of Section 5.1 .40(b)(2)(c) to permit standoff greater than 12" at the closest point from the monopole to the back of the antenna and standoff greater than 18" at the farthest point from the monopole to the back of the antennas, (3) modification of Section 5.1 .40(b)(2)(d) to permit the monopole to retain its gray galvanized steel finish to minimize visibility against the sky rather than to be painted brown to blend with trees, and (4) a critical slope waiver pursuant to Section 4.2.5(a)(3)(d). The facility will meet the antenna size Subsection 5.1 .40(b)(2)(b). (1) Number of Arrays: At this height, in addition to serving the schools and Shentel, the committed carrier, the facility could support two additional carriers if the limit on arrays were waived by special exception. Doing so would not only limit promulgation of wireless facilities in the western part of the county but maximize the school board's rental profits. (2)Antenna Standoff: The SE for stand-off is requested to permit Shentel to provide optimum service with a single array and to make the most efficient use of the facility. Given the minimal visibility of the proposed facility off-site, the Applicant believes there would be no detriment to surrounding properties if wireless providers were permitted to use wider arrays. A full array allows Shentel to deploy the required spectrum and all the currently available technologies to maximize that spectrum. Shentel is committed to providing excellent coverage and broadband speeds to its customers. The coverage, speed, and reliability must be maintained indefinitely. Shentel anticipates that the close proximity to Western Albemarle High School as well as surrounding homes and businesses will require substantial capacity at this new site location. A full array allows Shentel to 2IPage Milestone Communications Sloe .*000 deploy technologies such as beam forming and MIMO (Multiple Input/Multiple Output). Beam forming focuses the RF energy in specific directions. MIMO allows multiple RF transmissions to be sent and received from customer devices. These technologies improve reliability for customers located farther away from the site and improve speeds and capacity for customers throughout the coverage footprint. A single flush-mounted antenna in each direction cannot support this functionality. Finally, a full array allows Shentel to deploy future technologies and spectrum. (3) Color/Finish: Tier II PWSFs are best disguised if painted brown to blend with surrounding trees. The proposed facility will not be visible off-site below the treeline. Above the treeline, a preliminary balloon test indicated that it will not be visible from outside the school grounds except from one location on Rockfish Gap Turnpike immediately in front of the soccer field parking lot. From that great distance, only the portion of the facility above the trees is visible, and gray steel will blend with the sky better than brown paint. (4) Critical Slope Waiver: The applicant is requesting a critical slope waiver only for grading needed for temporary construction access behind the bleachers through which the lessee will have routine access following construction. Wireless Coverage Needed: To provide needed network coverage in the area, Shentel would like to install a three- sector antenna array with three panel antennas per sector, along with one microwave, radioheads, cables, and related equipment, that will operate at different points on the radiowave spectrum to provide Shentel-licensed services. Please refer to the enclosed propagation maps, which show a gap in coverage for in-building Shentel service east of the 1-64 access. The proposed site would fill in the service gap for homes, businesses, and travelers along U.S. Route 250 and 1-64 from the 1-64 interchange east to State Route 683 (Brownsville Road). This site will provide much-needed coverage to Western Albemarle High school. Shentel receives a high number of complaints about poor service from parents, teachers and students attending after school activities at the high school. The site is located immediately north of the high school's track/football field in a heavily wooded area. Though the ball field lights, which are approximately 80'-90' tall, are located around the field, these poles are not strong enough to hold the weight of wireless antennas and related equipment. They are also not tall enough for wireless equipment to meet RF needs. Initial ground equipment within the fenced compound would consist of a small equipment cabinet on a concrete pad within a 10' x 20' lease area, cable bridge, monopole, MESA cabinet, and utility meter on an H-frame. 3IPage Milestone Communications Surrounding Properties: All parcels surrounding the school parcel on the south side of Rockfish Gap Turnpike/Route 250 are zoned Rural Area. Property across Rockfish Gap Turnpike (including Old Trail) is zoned Village Residential, Neighborhood Model District, and R-1 Residential. U.S. Route 250 hosts a mix of residential and commercial uses. Brownsville Elementary and J.T. Henley Middle Schools are located on a large parcel on the north side of the highway just east of the subject parcel. U.S. Route 250 West is designated as an Entrance Corridor, 'and the applicant is submitting an application for Architectural Review Board review simultaneously with the Special Use Permit application. Special Use Permit Support: The County Code provides that the Planning Commission and the Board of Supervisors "shall reasonably consider the following factors when they are reviewing and acting upon an application for a special use permit: 1. No substantial detriment. The proposed special use will not be a substantial detriment to adjacent lots. 2. Character of district unchanged. The character of the district will not be changed by the proposed special use. 3. Harmony. The proposed special use will be in harmony with the purpose and intent of this chapter, with the uses permitted by right in the district, with the regulations provided in section 5 as applicable, and with the public health, safety and general welfare. 4. Consistency with comprehensive plan. The use will be consistent with the comprehensive plan." The proposed PWSF application favorably addresses and satisfies all four factors: 1. The proposed PWSF would be situated on the subject property approximately 1,450 feet from Rockfish Gap Turnpike in a wooded area providing a buffer to the north, west, and east. Because of the large size of the school parcel and the distance from Rockfish Gap Turnpike to the north and Brownsville Road to the east, the facility will not be visible from surrounding roadways except at one point on Route 250 just east of the school entrance. 2. A preliminary balloon test indicated that the monopole will not be visible from the residential and school properties north of Rockfish Gap Turnpike, from the roadways to the east, or along Rockfish Gap Turnpike other than the single cited location. Therefore, the facility should pose no detriment to adjacent parcels or change the character of the area and would, on the contrary, provide wireless services to residences, businesses, and schools, including E-911 service. Wage Milestone Communications 3. The proposed use will be in harmony with the existing school use on the subject property and will enhance those uses by providing improved wireless services to students and faculty during the school day and to students and visitors at evening events. The top RAD center of the monopole will be reserved for future school uses. 4. Please see the Comprehensive Plan discussion below. Compliance with the Requirements of Section 5.1.40 of the Zoning Ordinance. 5.1.40(a) Application for Approval. 1. Application form and signatures. A completed application form, signed by the parcel owner, the parcel owner's agent or the contract purchaser, and the proposed facility's owner. If the owner's agent signs the application, he shall also submit written evidence of the existence and scope of the agency. If the contract purchaser signs the application, he shall also submit the owner's written consent to the application. Enclosed please find an application form signed by the authorized signatory of the Albemarle County School Board, which is the owner of the subject property. 2. Plat or survey of the parcel. A recorded plat or recorded boundary survey of the parcel on which the facility will be located;provided, if neither a recorded plat nor boundary survey exists, a copy of the legal description of the parcel and the Albemarle County Circuit Court deed book and page number. Enclosed is a copy of the deed with legal description and plat of survey. The deed was recorded in the Clerk's Office of the Circuit Court for Albemarle County in Deed Book 506, page 311. 3. Ownership. The identity of the owner of the parcel and, if the owner is other than a real person, the complete legal name of the entity, a description of the type of entity, and written documentation that the person signing on behalf of the entity is authorized to do so. The owner of the subject property is the Albemarle County School Board, which has provided a letter authorizing the Applicant to proceed with zoning for the project. 4. Plans and supporting drawings, calculations, and documentation. Except where the facility will be located entirely within an eligible support structure or an existing building, a scaled plan and a scaled elevation view and other supporting drawings, calculations, and other documentation required by the agent, signed and sealed by an appropriate licensed professional. Please see enclosed the zoning drawings prepared by Timmons Group, dated October 30, 2017, signed and sealed by John D. Hash, Professional Engineer. The plans and supporting drawings, calculations, and documentation shall show: (a) Existing and proposed improvements. The location and dimensions of all existing and proposed improvements on the parcel including access roads and structures, the location and dimensions of significant natural features, and the maximum height above ground of the facility(also identified in height above sea level). Sheet Z-0.1 shows the location of existing improvements on the parcel, including access roads and school buildings and other structures. Sheet Z-0.2 shows topography of the parcel and boundaries of existing tree cover. Sheet Z-2.0 shows the location of the 5IPage Milestone Communications rI bleachers and topography of the proposed site access, as well as existing trees in the area of the proposed site. Sheet Z-5.0 depicts a detailed plan of the proposed equipment compound with multiple lease areas and monopole. Sheet Z-6.0 provides an elevation of the proposed PWSF, with details of specific equipment on following sheets. (b) Elevation and coordinates. The benchmarks and datum used for elevations shall coincide with the State Plane VA South US Survey Feet based on the North American Datum of 1983 (NAD 83), and the benchmarks shall be acceptable to the county engineer. The elevation of the tower base is shown on Sheet Z-6.0 as approximately 686.0' AMSL. (c) Design. The design of the facility, including the specific type of support structure and the design, type, location, size, height, and configuration of all existing and proposed antennas and other equipment. As shown on Sheet Z-6.0 a monopole design is proposed. The monopole would be tapered and would be 145' tall. The Applicant requests approval for four antenna arrays. The equipment and dimensions requested by Shentel are detailed on Sheet Z-1.0; a cross- section of the antenna array and layout and antenna types and details for Shentel are shown are Sheet Z-7.0. Dimensions of other proposed Shentel equipment are detailed on Z-8.0, Z-9.0, Z-10.0, and Z-11 .0. (d) Color. Identification of each paint color on the facility, by manufacturer color name and color number. A paint chip or sample shall be provided for each color. As described below, the Applicant requests a special exception to this provision in order to maintain the monopole's stainless steel finish; if any portion of the top of the pole is visible from a distance against the sky, the gray color will blend with the sky far better than would dark brown. (e) Topography. Except where the facility would be attached to an eligible support structure or an existing building, the topography within two thousand (2,000) feet of the proposed facility, in contour intervals not to exceed ten (10) feet for all lands within Albemarle County and, in contour intervals shown on United States Geological Survey topographic survey maps or the best topographic data available, for lands not within Albemarle County. Please see Sheet Z-0.2 of the zoning drawings. (f) Trees. The caliper and species of all trees where the dripline is located within fifty(50) feet of the facility. The height, caliper, and species of any tree that the Applicant is relying on to provide screening of the monopole or tower. The height, caliper and species of the reference tree. The caliper and species of all trees that will be adversely impacted or removed during installation or maintenance of the facility shall be noted, regardless of their distances to the facility. Please see Sheets Z-2.0 and Z-2.1 of the zoning drawings for tree details. As a proposed Tier Ill PWSF, the site does not have a reference tree for height evaluation purposes. (g) Setbacks, parking, fencing, and landscaping. All existing and proposed setbacks, parking, fencing, and landscaping. Wage Milestone Communications • Sheet Z-0.1 shows that the proposed site would be set back approximately 1,450' from U.S. Route 250/Rockfish Gap Turnpike and would be approximately 675' to the nearest residence on the parcel to the east. This sheet also shows the 100% of height (145') radius around the monopole. Please see Sheet Z-5.0 for location of the chain link fence around the equipment compound, Sheet Z-6.0 for an elevation of the fence, and Sheet Z-12.0 for details of the fence and gate. (h) Location of accessways. The location of all existing vehicular accessways and the location and design of all proposed vehicular accessways. Access to the site would be over existing driveway to the parking lot just west of the football field, over an easement under the bleachers. A temporary construction access would be located behind (north of) the bleachers. (i) Location of certain structures and district boundaries. Except where the facility would be attached to an eligible support structure or an existing building, residential and commercial structures, and residential and rural areas district boundaries. Please see Sheet Z-0.1 of the zoning drawings. (j) Proximity to airports. If the proposed monopole or tower will be taller than one hundred fifty (150) feet, the proximity of the facility to commercial and private airports. The site will not be taller than 150 feet. 5. Photographs. Photographs of the location of the proposed monopole or tower shall be provided that include, for applications for Tier ll facilities, the reference tree, and for applications for Tier Ill facilities, the area within fifty(50) feet of the proposed monopole or tower. These photographs shall include reference points to enable the lease area, the vehicular access, the trees that will remain, and the trees that will be removed, to be identified. In addition, photographs, where possible, or perspective drawings of the facility site and all existing facilities within two hundred (200) feet of the site, if any, and the area surrounding the site. Please see the enclosed photographs of the proposed site area. 6. Balloon tests. For any proposed monopole or tower, photographs taken of a balloon test, which shall be conducted, if requested by the agent, as follows: (a) Scheduling. The Applicant shall contact the agent within ten (10) days after the date the application was submitted to schedule a date and time when the balloon test will be conducted. The test shall be conducted within forty(40) days after the date the application was submitted, and the Applicant shall provide the agent with at least seven (7) days prior notice;provided that this deadline may be extended due to inclement weather or by the agreement of the Applicant and the agent. (b) Marking key boundaries and locations. Prior to the balloon test, the locations of the access road, the lease area, the tower site, the reference tree, and the tallest tree within twenty five (25) feet of the proposed monopole shall be surveyed and staked or flagged in the field. (c) Balloon height. The test shall consist of raising one or more balloons from the facility site to a height equal to the proposed facility. (d) Balloon color or material. The balloons shall be of a color or material that provides maximum visibility. (e) Photographing balloon test. The photographs of the balloon test shall be taken from the nearest residence and from appropriate locations on abutting properties, along each publicly used road from which the balloon is visible, and other properties and locations as deemed appropriate by the agent. The Applicant shall identify the camera type, film size, and focal length of the lens for each photograph. 7IPage Milestone Communications • The Applicant will schedule and conduct a balloon test pursuant to these requirements and, if requested pursuant to subsection 9 below, will create photosimulations based on the photographs taken at the test. 7. Additions of antennas. If antennas are proposed to be added to an eligible support structure or an existing building, all existing antennas and other equipment on the structure, building, or facility, as well as all ground equipment, shall be identified by owner, type, and size. The method(s) by which the antennas will be attached to the mounting structure shall be depicted. NA 8. Site under conservation or open space easement. If the proposed facility would be located on lands subject to a conservation easement or an open space easement, a copy of the recorded deed of easement and the express written consent of all easement holders to the proposed facility. NA 9. Photographic simulations. At the request of the agent, photographic simulations of the proposed facility. Please see subsection 6 above. 5.1.40(b) Development Requirements. 1. General design. The facility shall be designed, installed, and maintained as follows: (a) Guy wires. Guy wires are prohibited. (b) Outdoor lighting. Outdoor lighting for the facility shall be permitted only during maintenance.periods; regardless of the lumens emitted, each outdoor luminaire shall be fully shielded as required by section 4.17;provided that these restrictions shall not apply to any outdoor lighting required by federal law. (c) Ground equipment. Any ground equipment shelter not located within an eligible support structure or an existing building shall be screened from all lot lines either by terrain, existing structures, existing vegetation, or by added vegetation approved by the agent. (d) Whip antenna. A whip antenna less than six (6) inches in diameter may exceed the height of the facility, the eligible support structure, or the existing building. (e) Grounding rod. A grounding rod, whose height shall not exceed two (2) feet and whose width shall not exceed one (1) inch in diameter at the base and tapering to a point, may be installed at the top of the facility, the eligible support structure, or the existing building. All of the foregoing general design guidelines shall be met by the proposed site and facility. 2. Antennas and associated equipment. Antennas and associated equipment that are not entirely within a proposed facility, an eligible support structure, or an existing building shall be subject to the following: (a) Number of arrays. The total number of arrays of antennas shall not exceed three (3). All types of antennas and dishes, regardless of their use, shall be counted toward the limit of three arrays. The Applicant proposes four antenna arrays, as is shown on Sheet Z-6.0 of the zoning drawings. (b) Size. Each antenna proposed under the pending application shall not exceed the size shown on the application, which size shall not exceed one thousand four hundred (1400) square inches. None of the proposed antennas would exceed 1400 square inches each. (c) Projection. No antenna shall project from the facility, structure or building beyond the minimum required by the mounting equipment, and in no case shall the closest point on the back of the antenna be more than twelve (12) inches from the facility, structure, or building; and in no case shall the farthest point of the back of the antenna be more than eighteen (18) inches from the facility, structure, 8IPage Milestone Communications *Erre *ftir, • or building; and The Applicant proposes arrays that will not meet the projection limits and requests a special exception for this modification. Using sectored arrays will allow each user of the facility maximum capacity for its technologies. (d) Color. Each antenna and associated equipment shall be a color that matches the facility, structure, or building. The Applicant will ensure that the wireless providers using the facility match their antennas to the monopole. 3. Tree conservation plan; content. Before the building official issues a building permit for the facility, the Applicant shall submit a tree conservation plan prepared by a certified arborist. The plan shall be submitted to the agent for review and approval to ensure that all applicable requirements have been satisfied. The plan shall specify tree protection methods and procedures, identify all existing trees to be removed on the parcel for the installation, operation and maintenance of the facility, and identify all dead and dying trees that are recommended to be removed. In approving the plan, the agent may identify additional trees or lands up to two hundred (200) feet from the lease area to be included in the plan. The tree conservation plan will be provided before or at the time of building permit application. 4. Creation of slopes steeper than 2:1. No slopes associated with the installation of the facility and its accessory uses shall be created that are steeper than 2:1 unless retaining walls, revetments, or other stabilization measures acceptable to the county engineer are employed. The temporary construction access will affect steep slopes, and a Special Exception is requested to permit this limited use. 5. Ground equipment shelter; fencing. Any ground equipment shelter not located within an existing building shall be fenced only with the approval of the agent upon finding that the fence: (i) would protect the facility from trespass in areas of high volumes of vehicular or pedestrian traffic or, in the rural areas, to protect the facility from livestock or wildlife; (ii) would not be detrimental to the character of the area; and (iii) would not be detrimental to the public health, safety or general welfare. As shown on the zoning drawings, the Applicant proposes a fence to protect the ground equipment from trespass and six (6) Eastern red cedars to screen the compound from the track and field. 6. Screening and siting to minimize visibility. The site shall provide adequate opportunities for screening and the facility shall be sited to minimize its visibility from adjacent parcels and streets, regardless of their distance from the facility. The facility also shall be sited to minimize its visibility from any entrance corridor overlay district, state scenic river, national park, or national forest, regardless of whether the site is adjacent to the district, river, park or forest. If the facility would be located on lands subject to a conservation easement or an open space easement, or adjacent to a conservation easement or open space easement, the facility shall be sited so that it is not visible from any resources specifically identified for protection in the deed of easement. Ground equipment shall be screened from the school property and from neighboring properties by a closed slatted fence and landscaped buffer. The site is located on property on an entrance corridor but will be approximately 1,450 feet from Rockfish Gap Turnpike, and any visibility of the top of the monopole will be at a great distance. The property is not Wage Milestone Communications subject to a conservation easement nor visible from any state scenic river, national park, or national forest. 7. Open space plan resources. The facility shall not adversely impact resources identified in the natural resources chapter of the county's comprehensive plan and the parks and green systems chapters in any county master plan. The facility would not adversely impact natural resources. 8. Horizontal separation of multiple facilities. The facility shall not be located so that it and three (3) or more existing or approved personal wireless service facilities would be within an area comprised of a circle centered anywhere on the ground having a radius of two hundred(200) feet. No other PWSFs are within 200' of the proposed facility. 9. Diameter of monopole. The maximum base diameter of the monopole shall be thirty(30) inches and the maximum diameter at the top of the monopole shall be eighteen (18) inches. NA to Tier III PWSFs. 10. Height of monopole. The top of the monopole, measured in elevation above mean sea level, shall not be more than ten (10) feet taller than the tallest tree within twenty-five (25) feet of the monopole, and shall include any base, foundation or grading that raises the monopole above the pre-existing natural ground elevation. NA to Tier III PWSFs. 11. Color of monopole, antennas, and equipment. Each monopole shall be a dark brown natural or painted wood color that blends into the surrounding trees. The antennas, supporting brackets, and all other equipment attached to the monopole shall be a color that closely matches that of the monopole. The ground equipment, the ground equipment shelter, and the concrete pad shall also be a color that closely matches that of the monopole, provided that the ground equipment and the concrete pad need not closely match the color of the monopole if they are enclosed within a ground equipment shelter or within or behind an approved structure, facade or fencing that: (i) is a color that closely matches that of the monopole; (ii) is consistent with the character of the area; and(iii) makes the ground equipment, ground equipment shelter, and the concrete pad invisible at any time of year from any other parcel or a public or private street. As noted above, the Applicant is requesting a special exception to this requirement in order to retain the galvanized steel color and finish of the monopole. The antennas and brackets will be painted or finished to blend with the monopole's color and finish. Ground equipment will be screened by fencing and trees. 12. Placement of cables, wiring, and similar attachments. Each wood or concrete monopole shall be constructed so that all cables, wiring, and similar attachments that run vertically from the ground equipment to the antennas are placed on the monopole to face the interior of the site and away from public view, as determined by the agent. Metal monopoles shall be constructed so that vertical cables, wiring, and similar attachments are contained within the monopole's structure. NA to Tier Ill, but cables will be routed through the monopole. 13. Special use permit conditions. All conditions of approval of a special use permit. Noted. 5.1.40(c) Applicability of Other Regulations in this Chapter. 1. Building site. A facility is not required to be located within a building site. Noted. 2. Vehicular access. Vehicular access to the facility site or tower site shall be subject to the requirements of section 4.2 and shall not be exempt under section 4.2.6(c). 10IPage Milestone Communications • iw A special exception is requested for a steep slopes waiver to accommodate the temporary construction access behind the bleachers. 3. Setbacks. Notwithstanding section 4.10.3.1(b), the agent may authorize a facility to be located closer in distance than the height of the tower or other mounting structure to any lot line if the Applicant obtains an easement or other recordable document showing agreement between the lot owners, acceptable to the county attorney as to addressing development on the part of the abutting parcel sharing the common lot line that is within the monopole or tower's fall zone. If the right-of-way for a public street is within the fall zone, the Virginia Department of Transportation shall be included in the staff review, in lieu of recording an easement or other document. The 100% of height of the monopole setback will be met well within the parcel boundaries. 5.1.40(d) Performance Standards and Requirements for Approved Applications. 1. Building permit application; submitting certification of monopole height and revised plans. The following shall be submitted with the building permit application: (i) certification by a registered surveyor stating the height of the reference tree that is used to determine the permissible height of the monopole; and(ii) a final revised set of plans for the construction of the facility. The agent shall review the surveyor's certificate and the plans to ensure that all applicable requirements have been satisfied. Noted. 2. Tree conservation plan; compliance; amendment. The installation, operation, and maintenance of the facility shall be conducted in accordance with the tree conservation plan. The Applicant shall not remove existing trees within the lease area or within one hundred(100) feet in all directions surrounding the lease area of any part of the facility except for those trees identified on the plan to be removed for the installation, operation, and maintenance of the facility and dead and dying trees. Before the Applicant removes any tree not designated for removal on the approved plan, the Applicant shall submit and obtain approval of an amended plan. The agent may approve the amended plan if the proposed tree removal will not adversely affect the visibility of the facility from any location off of the parcel. The agent may impose reasonable conditions to ensure that the purposes of this paragraph are achieved. Noted. 3. Completion of installation; submitting certifications of compliance. Within thirty(30) days after completion of the installation of the facility, the Applicant shall provide to the agent prior to issuance of a certificate of occupancy: (i) certification by a registered surveyor stating the height of the tower or monopole, measured both in feet above ground level and in elevation above mean sea level, using the benchmarks or reference datum identified in the application; and (ii) certification stating that the lightning rod's height does not exceed two (2) feet above the top of the tower or monopole and its width does not exceed a diameter of one (1) inch. Noted. 4. Discontinuance of use; notice thereof;removal; surety. Within thirty(30) days after a tower or monopole's use for personal wireless service or any service facilitated by transmission equipment is discontinued, the owner of the facility shall notify the zoning administrator in writing that the facility's use has discontinued. The facility and any transmission equipment shall be disassembled and removed from the facility site within ninety(90) days after the date its use for personal wireless service or any service facilitated by transmission equipment is discontinued. If the agent determines at any time that surety is required to guarantee that the facility will be removed as required, the agent may require that the parcel owner or the owner of the facility submit a certified check, a bond with surety, or a letter of credit, in an amount sufficient for, and conditioned upon, the removal of the facility. The type and form of the surety guarantee shall be to the satisfaction of the agent and the county attorney. In determining whether surety should be required, the agent shall consider the following: (i) whether there is a change in technology that makes it likely that the monopole or tower will be unnecessary in the near future; (ii) the permittee fails to comply with applicable regulations or conditions; (iii) the permittee fails to timely remove another monopole or tower within the county; and (iv) whenever otherwise deemed necessary by the agent. Noted. 111Page Milestone Communications • %I' `r/ • Consistency with the Albemarle County Comprehensive Plan: Chapter 12 -- Community Facilities. 1 . Strategy 10e is to "(c)ontinue to ensure that Personal Wireless Service Facilities are provided in accordance with the County's personal wireless service policy." The Personal Wireless Service Facilities Policy is dated December 2000 (the "Wireless Policy"). The sole objective of the Wireless Policy is to minimize the visibility of PWSF's to protect the county's significant natural scenic, and historic resources by employing the following strategies. Comments regarding the proposed facility follow each strategy in italics. • Be designed to minimize visibility; The proposed facility would be located within a wooded area having deep wooded buffers on all but the school side. Use of a monopole design will minimize the profile of the facility. The height is kept low enough to minimize visibility while providing room for multiple carriers to make the site economically feasible for the applicant and to maximize revenue for the schools. • Utilize existing structures where possible; There are no vertical structures in the area that could be used for collocation. The existing ball field poles are not strong enough to support wireless equipment and are too short to meet RF objectives. • Utilize ground based equipment for new facilities; All ground equipment will be screened from other uses by a compound fence and landscaping along the front of the compound. • Mount antennas close to the supporting structure; Though flush-mounting minimizes visibility, it also minimizes wireless service that can be provided by a PWSF. In order to maximize the number of carriers and provide all services offered by the carriers, a special exception is being be requested to the flush-mounting requirement. Using a full array, each carrier is able to deploy all of its licensed technologies on a single array, allowing the schools, Shentel, and up to two additional wireless service providers to use this site to provide wireless service to the area. Requiring flush mounts would reduce the site's capacity since major carriers are not able to deploy all technologies in a single flush-mounted array. • Be limited in size and be designed in keeping with the character of the area; The height is kept low enough to minimize visibility while providing room for multiple carriers to make the site economically feasible for the applicant and to 12IPage Milestone Communications • \✓ sloe maximize revenue for the schools. Visual impact on the surrounding neighborhoods and roadways will be examined during the balloon test, and photosimulations will be provided for the county and public to review. Based on a preliminary balloon test, the site may not be visible from any off-site location other than at a distance of approximately 1,450 feet from Route 250 just east of the school entrance in front of the soccer field parking lot. • Not be located on ridgetops or along the ridgeline; The proposed site is not on a ridgetop or along a ridgeline. • Be provided with an adequate backdrop so that they are not skylined; The balloon test will provide data regarding available tree cover and backdrop from different vantage points. • Not adversely impact slopes in excess of 25%, wooded areas, streams and stream buffers, and wetlands in the Rural Area; The proposed lease areas does not include steep slopes, stream protection areas, or wetlands and will entail minimal tree removal in order to hide the base of the monopole and ground equipment. The temporary construction easement will require grading a small area of slope in excess of 25%; therefore, a Special Exception is requested for this use. • Not adversely impact historic and scenic resources; and No historic resources will be affected. The impact on Route 250, an Entrance Corridor, will be evaluated during the application process. • Not adversely impact land shown as Parks and Green Systems in the Master Plans for the Development Areas. The proposed facility would not be visible from parks within the Crozet Village Development Area. 2. Strategy 10f is to "(d)evelop a broadband policy to reflect the County's desire to have internet service speeds appropriate for educational, business, and residential purposes in all parts of the County." In the 17 years since the Wireless Policy was adopted, wireless has become an integral part of life, and demand for wireless services has multiplied beyond all expectation. County officials have recognized that wireless service, including wireless cell phone coverage and internet service, is a necessity, not a luxury, for the county's citizens, that usage continue to increase rapidly, and that the single goal of minimizing"visibility may not best serve citizens in areas where wireless service is poor or inadequate. 13IPage Milestone Communications Wireless facilities, if appropriately sited and designed, may be appropriate in any zoning district, even in Avoidance Areas and on Entrance Corridors. It is the purview of the county to weigh the benefits of each facility against any perceived visual impact, to determine if any visual impact is sufficiently mitigated, and to make decisions about SUP requests that are in the best interests of the county. The purpose of the Tier Ill PWSF is to permit PWSFs other than antenna attachments or treetop facilities in locations where they are appropriate, with conditions as may be adopted by the Board of Supervisors. The school board voted in favor of this facility and believes it is in the best interest of the school system, its students and faculty, and, by implication, the county at large. 3. Objective 3 is to "(p)rovide physical facilities that enable the School Division to provide a high quality educational system for students in Albemarle County." Traditional physical school facilities such as school buildings and sports fields are not the only resources needed to provide a high quality education today. Schools require students to have internet connectivity in school and at home. Albemarle County Schools have a closed internet system for students and teachers to use for research, homework preparation and sharing, teaching websites, and many more applications. Robust wireless service in the schools and in homes is essential for educating county students. Conclusion: Milestone Communications has worked with the Albemarle County School Board to plan a communications facility that would serve an area of Western Albemarle County that is underserved by the Shentel wireless network while providing economic benefit to the school system. The schools reserve the top RAD center to install facilities to improve coverage and capacity for students, teachers, and the school administration. The proposed facility would be sited to have no visual impact on neighboring residential areas and businesses and would not be visible from neighboring roadways. We respectfully request approval of this Tier Ill Personal Wireless Service Facility application and the related Special Exceptions in order to expand and improve wireless services to the designated portion of western Albemarle County. 14IPage Milestone Communications