HomeMy WebLinkAboutSDP201700070 Review Comments Final Site Plan and Comps. 2018-12-13Phone 434-296-5832
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County of Albemarle
Department of Community Development
401 McIntire Road,
Charlottesville, VA, 22902
Memorandum
To: Justin Shimp (Justin(a-)shimp-engineering.com)
From: Paty Saternye, Senior Planner
Division: Planning
Date: January 19, 2018
Rev. 1: June 1, 2018
Rev. 2: August 3, 2018
Rev. 3: December 13, 2018
Subiect: SDP 201700070 HTC Hotel — Comfort Inn — Final Site Plan
Fax 434-972-4126
The County of Albemarle Planning Division will recommend approval of the plan referenced above once the
following comments have been satisfactorily addressed (The following comments are those that have been
identified at this time. Additional comments or conditions may be added or eliminated based on further review.):
[Each comment is preceded by the applicable reference, which is to the Subdivision/Zoning Ordinances unless
otherwise specified.]
Initial Site Plan Comments (from conditional approval letter dated 10/6/17):
2. A site plan meeting all the requirements of section 32.6 of Chapter 18 of the Code.
FINAL: Comment not fully addressed. See comments below.
Rev. 1: Comment not fully addressed. See comments below.
Rev. 2: Comment not fully addressed. See comments below.
Rev. 3: Comment not fully addressed. See comments below.
3. A site plan meeting all the requirements of ZMA 2001-20, its Application Plan, its Code of Development
(C.O.D), and SP2003-30.
FINAL: Comment not fully addressed. See comments below.
Rev. 1: Comment not fully addressed. See comments below.
Rev. 2: Comment not fully addressed. See comments below.
Rev. 3: Comment not fully addressed. See comments below.
Page 1 of 6
7. [32.5.2(b)] Address the following:
I. Insufficient parking spaces have been provided for the use, and some of the parking spaces shown on
the site plan are beyond the boundaries of the subject parcel. Although Article II of the Declaration
recorded in Deed Book 3085 Page 361-406 specified easements "for the purpose of passage and
parking of vehicles over and across the parking and driveway areas of each Parcel' it also states in
Article VI Construction, Section 6.06 that "The Parking Area on each separate Parcel and/or legally
subdivided parcel of land (regardless of ownership) comprising the Property shall contain sufficient
parking spaces on said Parcel, which may not rely on parking spaces that may be available on another
portion of the Development, in order to comply with the greater of (i) Governmental Requirements or (ii)
the following minimum requirements..." Therefore, it appears that the parking for this use must be met
within the subject parcel unless the existing agreements are amended. Update the site plan to show
how all parking requirements are being met and do one of the following:
• Revise the agreement and submit all documents and plats required for shared parking for
review. Shared parking must be approved by the Zoning Administrator.
• Revise the agreement and provide all documents and plats required for off -site parking and
update the site plan to show required signage.
• Ensure all "provided" parking on the site plan is within the bounds of the subject parcel.
FINAL: Comment not fully addressed. See Zoning comment #1.
II. If the required amount of parking is not to be provided submit the appropriate request and
justification for the parking reduction.
Rev. 1: Comment not fully addressed. A request for reduced parking was submitted and was
reviewed by zoning. Insufficient information was provided. See the attached zoning comments.
Rev. 2: Comment not fully addressed. See zoning comments and address this comment.
Rev. 3: Comment not fully addressed. Revise the parking calculations on the cover
sheet to specify 81 spaces are required.
III. If parking is to remain on adjoining parcel address issue specified above about the wording of
Article VI of the declaration previously recorded.
Rev. 1: Comment not fully addressed. Portions of two parking spaces still reside on the
adjoining parcel. Fully address the comment stated above. Also, address Article VI of the
declaration previously recorded if a shared parking agreement is requested rather than reduced
parking.
Rev. 2: Comment not fully addressed. Article VI Construction, Section 6.06 states all parking (as
specified in that article) must be met within the parcel. Address this comment.
Rev. 3: Comment addressed
IV. If a Boundary Line Adjustment (BLA) will be done in order to address this offsite parking and
declaration issues show this in the site plan. If this is to be done a BLA Plat will be required
under a separate submission and with appropriate fees.
Rev. 1: Comment not fully addressed. Since portions of two parking spaces still reside on the
adjoining parcel this comment remains until the issue is resolved. Fully address the comment
stated above.
Rev. 2: Comment addressed. Address this comment.
Rev. 3: Comment addressed
8. [32.5.2(b), 32.5.2(e), 32.5.2(p), 32.6.20) & 32.7.9] Provide a full landscape plan that provides all required
landscaping, calculations and meets the buffer & landscaping requirements for 32.7.9 and the ZMA Code of
Development. Also, address the following:
b) See ARB comments on landscaping to meet Entrance Corridor requirements.
FINAL: Comment not fully addressed. ARB comments will be provided after the 2/12/18 ARB meeting
where it will be reviewed.
Rev. 1: Comment not fully addressed. ARB comments were provided on 5/30/18 and have been
attached to these comments.
Rev. 2: Comment not fully addressed. See attached ARB comments from 8/3/18.
Rev. 3: Comment not fully addressed. See attached ARB comments from 11/8/18 and address
the following:
a) Address the ARB comments in reference to the number of plantings shown not matching the
number specified in the schedule. Ensure any changes are updated in the calculations if
necessary.
Page 2 of 6
b) To date, the only plat submitted is for ACSA utilities and does not appear to include other
required easements. An easement is required for the landscaping that is on an adjoining
property. Submit the required easement plat (with application and fees) for the landscaping
to be on the adioininq lot. The plat with this easement must be reviewed, approved, signed
and recorded prior to the final site plan approval.
10. [32.5.2(i), (n), 32.6.2(f), & (k)] Address the following:
a) Show the location of any outdoor lighting on all plan sheets and provide information on lighting under
the entrance canopy.
FINAL: Comment not fully addressed. Address the following:
I. Show the outdoor lighting fixtures on the Utility Plan sheet. Ensure that the location of lighting
fixtures within existing and proposed easements will be allowed.
Rev. 1: Comment not fully addressed. Easements will be required for the light, and the electrical
line going to the light, since it is on an adjoining property. Provide an easement plat and deeds of
easement and maintenance agreements that will be required for the light fixture to be on the
adjoining lot. The plat, deed and any legal agreements must be reviewed, approved, signed and
recorded prior to the final site plan approval.
Rev. 2: Comment not yet addressed. Address the comment. Although an easement plat was
submitted it was only for the ACSA utilities and not for any of the easements that will be required
on the adjoining lot.
Rev. 3: Comment not yet addressed. To date, the only plat submitted is for ACSA utilities
and does not appear to include other required easements. An easement is required for the
light, and the electrical line going to the light, since it is on an adioininq property. Submit
(with application and fees) the required easement plat for the light fixture to be on the
adioininq lot. The plat with this easement must be reviewed, approved, signed and
recorded prior to the final site plan approval.
b) Show the existing access easements, found in DB 26 78 PG 425 and DB2916 PG 22, on the site plan.
There is a "30' Access Easement" and variable width "Cross -Access Easement" shown on the plats.
FINAL: Comment not addressed. Show the existing access easements, found in DB 2678 PG 425 and
DB2916 PG 22, on the site plan or provide documentation specifying that they have been removed.
There is a "30' Access Easement" and variable width "Cross -Access Easement" shown on the plats.
Also, the 70' Cross -Access Easement could conflict with the building location and must be addressed.
Rev. 1: Comment not fully addressed. DB 2678 PG 425-436 has been submitted to the County
Attorney's office for their review. The language at the bottom of page 1 states "... a perpetual, non-
exclusive easement and right-of-way for vehicular ingress and egress..." for the "Access Easement"
which appears to include the "Drive Lane Construction and Cross -Access Easement" area shown on the
plat. This existing easement may conflict with the building location. If it does the easement or the
building location may need to be revised. It is acknowledged that the "Building Restriction Area" is not
the full width of the "Cross -Access Easement". Therefore, legal interpretation is required.
Rev. 2: Comment not addressed. Address this comment. IMPORTANT: The County Attorney's office
has stated that the language at the bottom of page 1 states "... a perpetual, non-exclusive easement
and right-of-way for vehicular ingress and egress..." for the "Access Easement" appears to include the
"Drive Lane Construction and Cross -Access Easement" area shown on the plat. Therefore, this existing
easement conflicts with the building location. Either revise the easement or revise the building location.
Rev. 3: Comment not fully addressed. To date, the only plat submitted is for ACSA utilities and
does not appear to include other required easements. An easement is required for the vacation
of the portion of the existing "drive lane construction and cross -access easement" that overlaps
with the proposed building. The comment response letter stated, "The owner's attorney has
reviewed the language of the easement, and the Drive Lane Construction and Cross -Access
Easement will be abandoned with the construction of the travelway on the western side of the
HTC Hotel." Either provide a letter from the lawyer specifying this in detail, and including a
highlighted version of the documents that show the sections they say are pertinent, so that it
can be forwarded to the County Attorney's office for review or submit (with application and fees)
the required easement plat for the vacation of a portion of that existing easement. The plat with
this easement must be reviewed, approved, signed and recorded prior to the final site plan
approval.
Page 3 of 6
15. [Comment] Provide a copy of all off -site easements, or letters of intent to grant them from off -site property
owners. It appears that there are improvements proposed in the southwest corner of the site plan on an
adjoining parcel.
FINAL: Comment not addressed. Address the following:
a) Provide a copy of all off -site easements, deeds of easement, or letters of intent to grant them from off -
site property owners. It appears that there are improvements proposed in the southwest corner of the
site plan on an adjoining parcel. Utilities, utility easements, parking, the dumpster and landscaping for
this project is currently shown on the adjoining site.
Rev. 1: Comment not addressed. Address comment. Please note that although the comment response
letter states "All easements provided." it does not appear that any easements have been added to the
site plan for any of the offsite improvements, other than utilities that were shown on the previous
submission. No linework, labels or notes appear to address this issue. Address the comment as
previously specified.
Rev. 2: Comment not addressed. Address the comment.
Rev. 3: Comment not fully addressed. To date, the only plat submitted is for ACSA utilities and
does not appear to include other required easements. An easement is required off -site
improvements that are required on/with the site plan. A letter was submitted on 8/6/18 in
reference to off -site improvements. On 8/22/18 the planning reviewer responded and stated that
the letter was not sufficient and that an easement plat for these improvements will still be
required. Submit (with application and fees) the required easement plat(s) for improvements on
the adioining lot. The plat with this easement must be reviewed, approved, signed and recorded
prior to the final site plan approval.
b) If a Boundary Line Adjustment to incorporate that area of the project into the parcel is planned show it
on the site plan.
Rev. 1: Comment not addressed. Address the comment. Since off -site improvements have not yet been
addressed on the site plan this comment remains.
Rev. 2: Comment not addressed. Address the comment.
Rev. 3: Comment not yet addressed. It has been stated that a Boundary Line Adjustment will not
be implemented and instead an easement plat will be provided for the off -site improvements.
However, since an easement for off -site improvements (other than water and sewer) has not yet
been submitted for this site plan this comment remains.
c) If there continues to be improvements, and not just easements, shown on the adjoining parcel include
the adjoining property owner in the owner/developer area of the cover sheet.
Rev. 1: Comment not addressed. Address the comment or provide the necessary legal documents for
the off -site improvements (and their perpetual maintenance), access across the adjoining parcel, and
construction in the adjoining parcel.
Rev. 2: Comment not addressed. Address the comment.
Rev. 3: Comment not addressed. Address the comment. Submit (with application and fees) the
required off -site easement plat(s) for improvements (other than the ACSA water and sewer
already submitted) on the adjoining lot. The plat with this easement must be reviewed,
approved, signed and recorded prior to the final site plan approval.
16. [Comment] See the attached comments from the majority of the other SRC reviewers. VDOT comments
will be forwarded to you once they have been received.
UPDATE: See the attached comments from all of the other SRC reviewers. VDOT comments have been
attached.
FINAL: Comment not fully addressed. See the attached comments from most of the other reviewers. ARB
comments will be provided after the February 12, 2018 ARB meeting in which it will be reviewed. Approval
of the other reviewers, as well as planning, is required prior to site plan approval.
Rev. 1: Comment not fully addressed. See attached comments. Approval from all SRC reviewers is
required prior to site plan approval.
Rev. 2: Comment not fully addressed. See attached comments from most of the reviewers. RWSA
comments have not been received and will forwarded to you when they are available.
Rev. 3: Comment not fully addressed. See attached comments from the reviewers. RWSA
comments state, "SDP-2017-70 HTC Hotel - Comfort Inn — Final is currently under review." Work
directly with RWSA to address their comments since thev are providina them directly to the
applicant.
Page 4 of 6
Additional comments for Final Site Plan:
22. [Comment] If the improvements, for parking, drive aisle, landscaping, dumpster, and utility improvements
continue to be split across two parcels ensure that Tax Map Parcel number and Owners name of the 2nd
parcel is appropriately included in the site plan.
Rev. 1: Comment not addressed. Address the comment or provide appropriate deeds, easements and
agreements for off -site improvements, access and construction.
Rev. 2: Comment not fully addressed. Only the parking has been removed from the adjoining lot. Address
the comment for all other items listed.
Rev. 3: Comment not fully addressed. Submit an easement plat (as specified in comments above) for
all off -site improvements other than the ACSA water and sewer easements which is already under
review.
30. [Rev. 2: NEW COMMENT] The dumpster, as an accessory use to the hotel, being on the adjoining lot and
on a lot that has no primary use may be of an issue. Zoning is researching the issue and the outcome will
be forwarded to you once it is available.
Rev. 3: Comment addressed. Zoning has stated that the dumpster may remain on the adjoining lot.
However, the off -site easement for the dumpster (as specified above) must be submitted, reviewed,
approved, and recorded prior to site plan approval.
31. [Rev. 2: NEW COMMENT] The existing conditions sheet and site plan sheets (all) are missing items.
Address the following:
d) I ne accebb CdJCIIICIII Ilulll I Imberwuuu olvu. IJ I lu longer shown ano must be.
Rev. 3: Comment addressed
b) The Drive Lane and Construction Easement is no long shown and must be.
Rev. 3: Comment not fully addressed. The Drive Lane Construction Easement has been added
back into the existing conditions sheet. However, if a portion of this easement is to be vacated
with an easement plat, or automatically as the comment response for comment #10(b) stated, to
not limit the location of the proposed building then the easement should be shown as what it will
be AFTER the vacation in the PROPOSED site plan sheets. Revise the Drive Lane Construction
Easement in the proposed site plan sheets to show the proposed change.
32. [Rev. 2: NEW COMMENT] According to the plat that was submitted for utilities, it appears that the existing
waterline in different sections was created by two different plats. Ensure all water line easements deed
book and page numbers are correctly labeled.
Rev. 3: Comment not fully addressed. Address the following:
a) Ensure that the site plan matches the proposed easement plats (ACSA and Off -Site Easements).
b) One of the two existing water line easements is not labeled in the existing conditions sheet.
Label the water line easement that is recorded on DB 2678 PG 405.
33. [Rev. 2: NEW COMMENT] The proposed sewer line easement is not in the same location as that shown in
the submitted utilities easement. Ensure that the two agree and are correct.
Rev. 3: Comment addressed.
34. [Rev. 2: NEW COMMENT] Ensure the proposed waterline and water line easement on this site plan
matches the easement shown in the submitted utilities easement plat.
Rev. 3: Comment not fully addressed. Address the following:
a) Ensure that the site plan matches the proposed easement plats (ACSA and Off -Site Easements).
b) One of the two existing water line easements is not labeled in the Utility Plan sheet. Label the
water line easement that is recorded on DB 4827 PG 710.
35. [Rev. 3: NEW COMMENTI Show the existing power line easement recorded at DB 4889 PG 109 in
both the existing conditions sheet and the proposed site plan sheets.
Page 5 of 6
36. [Rev. 3: NEW COMMENTI Label the existing Building Restriction Area easement recorded at DB 2678
PG 437 in both the existing conditions sheet and the proposed site plan sheets.
37. [Rev. 3: NEW COMMENTI Revise the "Total Building SF" specified under "Proposed Uses" on the
cover sheet to match the "Total Building SF" under "Building Height & SF" also on the cover sheet.
Staff has provided references to provisions of Chapter 18 of the Code of the County of Albemarle. The Code is
kept up to date by the County Attorney's office. The Code may found on the County Attorney's website which
may be found under "Departments" at Albemarle.org.
In accord with the provisions of Section 32.4.3.5 of Chapter 18 of the Code if the developer fails to submit a
revised final site plan to address all of the requirements within six (6) months after the date of this letter the
application shall be deemed to have been voluntarily withdrawn by the developer.
Please contact Paty Saternye in the Planning Division by using Psaternye(a)albemarle.org or 434-296-5832 ext.
3250 for further information.
Page 6 of 6
Review Comments for 5DP201700070 Final Site Development Plan LJ
Project Name: HOLLYMEAD TOWN CENTER HOTEL
Date Completed: Thursday, November 08, 2{]18 DepartmenVDiuisiorVAgency: Review Status:
Reviewer: Margaret Maliszewskl CDD ARB Requested Changes
Seethe 1118l2018 ARB comment letter_
In reference to Paty Saternye's letter of August 3, 2018, the following issues are outstanding:
1. Provide an offsite planting easement to meet the EC landscape requirements. Submit the agreements with the adjoining
parcel owners with an official submittal once they become available.
2. The landscaping quantities do not appear to be correct. Ensure that all quantities are shown correctly. There are 43
sweetspire on the plan and 38 in the schedule_
In reference to the requirements outlined by the ARB on October 15, 2018, the following issues are outstanding:
3. The architectural elevations show brick added to the sides of the new parking area, and a window in the front elevation.
However, the floor plan shows piers at the first floor — no wall at the sides. Revise the floor plan to he consistent with the
elevations by showing the brick side wall(s) and the added window.
4. The depth of the brick beam does not appear to have changed. Increase the depth of the beam. Provide information (i.e., a
marked -up sketch, etc.) to clarify the change that has been made.
Page: 1 County of Albemarle Printed On: 12113/2018
Review Comments for 5DP201700070 Final Site Development Plan LJ
Project Name: HOLLYMEAD TOWN CENTER HOTEL
Date Completed: Friday, November 30, 2018 Department/DivisiordAgency: Review Status:
Reviewer: John Anderson CDD Enaineerina Requested Changes
ways located outside
improvements will be
Page: 1 County of Albemarle Printed ❑n: 12I13/2018
Review Comments for 5DP201700070 Final Site Development Plan LJ
Project Name: HOLLYMEAD TOWN CENTER HOTEL
Date Completed: Wednesday, November 21, 2D18 DepartmenVDivisiorVAgency: Review Status:
Reviewer: Richard Nelson
D ACSA
Requested Changes El
.A
Page: 1 County of Albemarle Printed ❑n: 12I13/2018
Review Comments for 5DP2O17OOO70 Final Site Development Plan LJ
Project Name: HOLLYMEAD TOWN CENTER HOTEL
Date Completed: Tuesday, December 11, 2a18 DepartmenVDiuisiorVAgency: Review Status:
Reviewer: Rebecca Ragsdale -E FEED Zoning No Objection
Previous comments addressed regarding parking_ Issue of completion of stormwater amenity will be handled seperately from
this site plan review.
Page: 1 County of Albemarle Printed On: 12I13/2018