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Home My WebLink AboutARB201800162 Review Comments Architectural Review Board Approval 2019-01-04Heather McMahon From: Heather McMahon Sent: Friday, January 04, 2019 5:14 PM To: Peter Russell (peter@shimp-engineering.com) Cc: Justin Shimp, P.E.; Margaret Maliszewski Subject: ARB2018-162: Royal Fern Townhomes Final SDP -- submission incomplete Attachments: Reviewer Comments 1-4-19.pdf Hi Peter, Thank you for taking my telephone call a few minutes ago. As I stated during our phone conversation, I have just completed the completeness check (my apologies for its tardiness, but the recent holidays plus a heavy end -of -year workload delayed my getting to this any earlier) for your submission received December 17, 2018 and slated for the January 22, 2019 ARB meeting. The submission is incomplete and is missing some significant materials, as can be seen in the attached document. In brief, the application is missing: 1. Material samples. In an email exchanged between Margaret and Justin on December 10, Margaret offered to check to see whether we had materials on file so that you could forgo a materials submission. However, we received no information as to what materials the project proposes to utilize prior to your submittal and the materials listed on the elevations submitted are vague and incomplete. We cannot check our materials collections to see whether we have the samples on hand without more information. At the very least, to continue with the review of this project for the January 22"d ARB meeting date, we would need to have the manufacturers specifications email to us by Monday end of business; actual samples should be procured by you and brought to the ARB meeting on the 22nd 2. lighting plan. As was stated at the time the Initial Site Plan was reviewed and stated again in November, when ARB staff provided comments for your first submission of the final site plan to my colleague, Paty Saternye, any proposed lighting will require a lighting plan with photometric values, a luminaire schedule, and manufacturer's specifications plus the standard note which assures that any light fixture emitting more than 3,000 lumens be full cut-off. The architectural elevations provided illustrate proposed wall -mounted lighting but no other lighting information has been supplied. 3. Architectural plans and renderings. At the level of a final site plan review, more information about the appearance of the buildings is required. Only 3 sheets of elevation drawings have been provided. No plans, color renderings (perspectives), site sections or photographs of the site have been provided in this application. 4. Mechanical Equipment. If ground -mounted mechanical equipment is proposed, it must be shown on the site plan. If roof -mounted mechanical equipment is proposed, it must be shown on the elevations and a roof plan showing the heights of the proposed HVAC units is desired to ensure that the visibility of all mechanical equipment from the EC be eliminated. This last note should be added to the architectural drawings as well. Moreover, in my cursory review, I was unable to identify any retaining walls, and so this is more a question: are any retaining walls proposed? Secondly, if there are any extant or proposed overhead utilities, these should be shown on the utility plan. And lastly, there are two street trees (along the EC, in the southernmost portion of the site) that seem to be located within the ACSA sanitary sewer easement despite a note on the cover sheet of the site plan set that states no trees are permitted within any ACSA 20' easement; this discrepancy should be addressed. Other, smaller details our outlined in the attached document. If you wish to continue with the scheduled ARB meeting date of January 22, 1 would need the missing information by Monday, January 7, by close of business in order to complete a staff report by January 11tn. Otherwise, my staff report will reflect the missing information and it will be staff's recommendation that a resubmission be required. However, if you and your clients wish to postpone the review of your application until the February 41n ARB meeting, I would need the missing information supplied by Monday, January 14tn If you choose the latter option, please reply to this email requesting a deferral to the February 4tn meeting. Either way, please let me know how you would like to proceed, and if you have any questions, please call or write me. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org ARB2018-162: Royal Fern Townhomes, Final SDP HNM 1/4/19 Architectural Review Board -N Final Review of a Site Development Plan Checklist for Completeness ® 8 collated copies ❑11_setofcolor/materialsamples----------------------------- _______________---------------------------------------------- Commented [HM1]: None provided, application says "on file' but that is not the case; specifications at the least required A. Written description of the proposal ]`_Written description of the proposal.------------------------------------------------------------------------------- Commented[HM2]:Notprovided ❑_Explain how the proposal is compatible with the surrounding area and the Entrance Corridor._ ------ Commented [HM3]: Not provided B. Site plan showing the following (drawn to the scale of 1 "=20, clearly legible and folded): ® Location(s) of proposed building(s) on the site. ® Location of proposed parking, travelways, walkways and other improvements. p[_Mechanical equipment,_ trash_ containers,_ loading_ and _service_areas, _other_similar_features and ------- Commented [HM4]: Note on the cover sheetstates that each improvements, and associated screening. I unit will have a trash can mechanical equipment not shown; loading l ® Existing and proposed topography drawn with contour intervals of 5-feet or less, and with sufficient and service areas N/A off -site topography to describe prominent and pertinent off -site features and physical characteristics, but in no case less than 50-feet outside of the site. ® Location and size of existing and proposed utilities and easements. Identify type of utility and extent of easement. ® Stormwater management plan. ❑_Location of retaining walls indicating_top and bottom_ elevations,_ maximum_ wall height, and_proposed- ---- Commented [HM5]: None shown materials, with material and color samples. ® Sheet number, total number of sheets, date of the drawing, date and description of the latest revision, and contact information for the firm preparing the drawings in the title block on all drawings. For revised drawings, clearly identify revisions made. C. Landscape plan showing the following (drawn to the scale of 1"=20' orlaiger, clearly legible and folded): ® Proposed landscaping that meets or exceeds the requirements outlined in the ARB guidelines. ® Existing landscaping to be removed. Include the location, size, and species. ® Landscape key including all landscape symbols and a description of what they represent. ❑ Location of existing and proposed tree lines and tree save areas. ❑ Location of existing natural features. ❑ Location of individual trees of 6-inch caliper or greater and all significant groups of trees indicated by botanical name and caliper. ® 11-ocation and height of above -ground utilities and associated easements', and location of below - ground utilities and associated easements. ® Stormwater facilities. ❑ Provide a signed, tree conservation checklist with all checklist items drawn on the landscape plans. ❑ Include tree protection fencing and limits of work on the landscape, grading and E&S plans. 1 OVER Commented [HM6]: Not provided ARB2018-162: Royal Fern Townhomes, Final SDP HNM 1/4/19 D. ILightingplan �howingthe followin9(drawntothesca/eofl'=20'orlarger, cleadylegibleand folded):_------ -- Commented[HM7]:Notprmded ❑ Location of all proposed building and site lighting. ❑ Lighting schedule identifying all proposed light fixtures, poles and brackets. ❑ Manufacturer's cut sheets illustrating proposed lighting fixtures and information on illumination type, intensity, style, shielding, color, finish, and installation height. ❑ Photometric plan addressing all fixtures and indicating that lighting does meet the requirements of Section 4.17 of the Zoning Ordinance. ❑ Coordination of lighting with landscaping and other site elements. E. Appearance of the building(s) (architectural elevations, color perspective sketches, site sections): ® Dimensioned architectural elevations of the proposed building(s). Elevations must be drawn to the scale of 1/8"=1'-0". Include a building materials schedule and key on the elevation drawings. Submittal of elevations that are not visible from the Entrance Corridor may be required to clarify the overall building design. ❑ Color perspective sketches that show the proposed development as seen from the Entrance Corridor. ❑ Site sections that clarify proposed changes in topography and illustrate the visibility of the proposed development from the Entrance Corridor. Site sections shall indicate the finish floor elevation(s) and roof height(s) relative to the natural elevations along the Entrance Corridor. ❑ One set of all building materials / colors. ❑ A floor plan adequate to show exterior walls, windows and doors. F. Additional material ❑ Provide labeled, color, 8-'%" x 11" photographs of the site as seen from both directions on the Entrance Corridor. ® Signatures 2 OVER Review Comments for SDP201800081 Final Plat Project Name: Royal Fem Townhomes - Final Date Completed: Tuesday. November 27, 2018 Department/DlvisionlAgency: Review Status: Reviewer: Heather McMahon CDD ARB See Recommendations The applicant must submit an ARB application and supporting materials for a Final Site Plan review by the ARB. For the applicant's convenience, the following comments were made by the ARB after the review of the Initial Site Plan: • Regarding recommendations on the plan as it relates to the guidelines: 1. Consider providing large shade trees around the two guest parking areas in the center and in the southwest corner of the site. 2. Consider dedicating more frontage along the southern property line to sidewalk improvements. • Regarding the final site plan submittal: 1. Submit architectural plans, elevations, and material samples for review with the final site plan. 2. Provide a landscape plan that addresses all EC landscape guidelines, complete with plant schedule, for review with the final site plan- 1 Provide all proposed utilities and associated easements on the utility plans- 4- Show mechanical equipment on the site plans and/or architectural plans if the mechanical equipment will be roof - mounted. 5. Provide the standard mechanical equipment note on the Cover Sheet (Cl) of the site plan set and on the architectural drawings: Visibility of all mechanical equipment from the Entrance Corridor shall be eliminated_ 6. If any outdoor lighting is proposed, submit a lighting plan for final review that includes photometric values of all freestanding and wall -mounted lights as well as a luminaire schedule and manufacturer's specifications- T. Reduce the on -center distances of the three trees proposed on the east side of Wahoo Way to meet the 40' spacing requirement_ 8_ Clarify the tie-in of the sidewalk at Wahoo Way's throat with proposed sidewalk expansion and/or existing asphalt path throughout the site plan set The following comments are made by ARB staff following review if the site plan dated 10/18/2018: 1 _ There are 8 guest parking spaces provided at the western end of the site. Currently, the landscape plan on C8 shows 2 arborvitae and 1 lacebark pine at the eastern end of the 8 guest parking spaces; these will provide little to no shade. Consider providing deciduous, large shade trees for the 8 guest parking spaces. 2. Large shade trees planted along the EC frontage must have a caliper of 3.5 inches at time of planting. All other large shade trees must have a caliper of 2.5 inches at time of planting. This should be reflected in the landscape schedule provided on C8_ 3. Correct the matchline text on C8 to read "SEE SHEET C9". 4. Provide the standard mechanical equipment note on the Cover Sheet (Cl) of the site plan set and on the architectural drawings: Visibility of all mechanical equipment from the Entrance Corridor shall be eliminated.. Staff located no such note on C1. 5_ If any wall -mounted lighting or other architectural lighting is proposed, this must be shown on the architectural elevations and a lighting plan that includes photometric values of all wall -mounted or other architectural lighting as well as a luminaire schedule and manufacturer's specifications must be submitted for review. 6. Reduce the on -center distance between the two trees on the southwest side of Wahoo %' ay pat the confluence with 5th Street) and between the three trees on the northeast side of Wahoo Way (at the north end of the site) to 40 feet o.c. to comply with EC guidelines_ They are currently 50 feet and 60 feet respectively. 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