HomeMy WebLinkAboutComp An Fin Rpt FY ended6302000
COUNTY OF ALBEMARLE~ VIRGINIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED JUNE 30, 2000
Prepared By:
Melvin A. Breeden,
Director of Finance
COUNTY OF ALBEMARLE, VIRGINIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FISCAL YEAR ENDED JUNE 30, :2000
TABLE OF CONTENTS
INTRODUCTORY SECTION
Title Page .............................................
Table of Contents ........................................
Letter of Transmittal ......................................
Organizational. Chart ......................................
Directory of Officials ......................................
Certificate of Achievement ..................................
FINANCIAL SECTION
Exhibit
Independent Auditors' Report .........................................
Genera[ Purpose Financial. Statements:
Combined Ba[[ance Sheet-At[[ Funds, Account Groups, and
Biscretety Presented Component Unit ......................... 1
Combined Statement of Revenues, Expenditures and Changes in Fund
Ba[[ances-At[ Governmenta[ Funds and Discretety Presented
Component Unit ...................................... 2
Combined Statement of Revenues, Expenditures and Changes in Fund
Batances-Budget and Actuat-Genera[, Speciat Revenue, and
Capita[ Projects Funds and Discretety Presented Component Unit ......
Combined Statement of Revenues, Expenses and Changes in Retained Earnings/
Fund Batance-AU Proprietary and Nonexpendabte Trust Funds ........
4
Combined Statement of Cash Ftows-A[[t Proprietary and Nonexpendabte Trust Funds ...............................
5
Notes to Finandat Statements ...............................
PaRe
iii-vi
vii-xvi
xvii
xix
Page
1-2
4-5
6-7
8:9
10
11
13-46
COUNTY OF ALBEMARLE, VIRGINIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FISCAL YEAR ENDED .JUNE 30, 2000
TABLE OF CONTENTS
FINANCIAL SECTION (Continued)
Combinin8 Financial Statements:
Special Revenue Funds:
Combinin8 Balance Sheet ..................................
Combinin] Statement of Revenues, Expenditures and Chan]es in
Fund Balances .........................................
Combinin] Statement of Revenues, Expenditures and Chan]es in
Fund BaLances-Budset and Actual ............................
Debt Service Funds:
Combinin~ Statement of Revenues, Expenditures and Chanses in Fund Balances
Combinin~ Statement of Revenues, Expenditures and Chan]es in Fund
Balances--Budget and Actual ................................
Capita[ Projects Funds:
CombJnin8 Balance Sheet ..................................
Combinin~ Statement of Revenues, Expenditures and Chanses in
Fund Balances .............. ' ...........................
Combinin_~ Statement of Revenues, Expenditures and Chan~es in
Fund Balances-Budget and Actual ............................
Internal Service Funds:
Combinin~ Balance Sheet ..................................
Combinin~ Statement of Revenues, Expenses and Chan~es in Equity ......
Combinin8 Statement of Cash Flows .................. - .........
Fiduciary Funds: Combinin8 Balance Sheet ...................................
Nonexpendable Trust FUnds-Combinin8 Statement of Revenues,
Expenses and Chanses in Fund Balances ................... . .....
Nonexpendable Trust Funds-Combinin8 Statement of Cash FLows ........
Asency Funds-Statement of Chanses in Assets and Liabilities ...........
General Fixed Assets Account Group:
Schedule of Fixed Assets by Source-Primary
Government and Discretely Presented Component Unit .............
Schedule of Fixed Assets by Function and Activity-Primary
Government and Discretely Presented Component Unit .............
Schedule of Chanses in Fixed Assets by Function and
Activity-Primary Government and Discretely presented Component Unit . .
Exhibit
A-1
A-2
A-3
B-1
B-2
C-1
C-2
C-3
D-1
D-2
D-3
E-1
E-2
E-3
E-4
F-1
F-2
F-3
Page
50
51
52-53
57
58-59
62
63
64-65
68
69
70
72-73
74
75
76-78
80
81
82
iv
COUNTY OF ALBEMARLE, VIRGINIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FISCAL YEAR ENDED .JUNE 30, 2000
TABLE OF CONTENTS
FINANCIAL SECTION ~Continued)
DiscreteLy Presented Component Unit - School Board:
Combining BaLance Sheet ...................................
Combining Statement of Revenues, Expenditures and Changes in Fund
BaJances .............................................
Combining Statement of Revenues, Expenditures and Changes in Fund
BaLances Budget and Actual ...............................
Supporting ScheduLes:
Governmental Funds and DiscreteLy Presented Component Unit-ScheduLe of Revenues-Budget and Actual ...................
Governmental Funds and DiscreteLy Presented Component Unit-ScheduLe of Expenditures-Budget and Actual ...............
ScheduLe of Director of Finance's AccountabiLity ...................
ScheduLe of Director of Finance's AccountabiLity to the County-ALL County
Funds and Component Units ................................
ScheduLe of Director of Finance's Accountability to the CommonweaLth ....
ScheduLe of Director of Finance's AccountabiLity to the CharLottesvilLe-
AlbemarLe Joint Health Center Building Fund .....................
" ScheduLe of Director of Finance's AccountabiLity to the ALbemarLe-
' CharLottesvilLe Regional Jail Authority ..........................
ScheduLe of Director of Finance's AccountabiLity to the Emergency
Operations Center .......................................
ScheduLe of Director of Finance's AccountabiLity to the Darden Towe
Memorial Park .........................................
Exhibit
G-1
G-2
G-3
ScheduLe
2
3
4
5
6
7
8
9
Page
84-85
87
88-89
Pa~e
92-100
101-106
107
108-109
110
111
112
113
114
COUNTY OF ALBEMARLE, VIRGINIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FISCAL YEAR ENDED JUNE 30, 2000
TABLE OF CONTENTS
STATI STI CAL S ECTI O N
General Governmental Expenditures by Function-Last Ten Fiscal Years ....
General Governmental Revenues by Source-Last Ten Fiscal Years ........
General Governmental Tax Revenues by Source--Last Ten Fiscal Years .....
Property Tax Levies and CoLLections Last Ten Fiscal Years .............
Assessed and Estimated Actual VaLue af TaxabLe Property-Last Ten Fisca[ Years
Property Tax Rates-Last Ten Fiscal Years ........................
Special Assessment BiLLings and CoL[ections-Last Ten Fiscal Years ........
Computation of LegaJ Debt Margin, Direct and OverLapping Debt and Revenue
Bond Coverage .........................................
Ratio of Net GeneraJ ObLigation Bonded Debt to Assessed Taxab[e VaLue and
Net General ObLigation Bonded Debt Per Capita-Last Ten Fiscal Years ....
Ratio of Annual Debt Service Expenditures for General ObLisation Bonded Debt
to TotaJ General Governmental Expenditures-Last Ten Years ..........
Demographic Statistics Last Ten Fiscal Years ......................
Property VaLue, Construction Activity, and Bank Deposits-Last Ten Fiscal Years
Rea[ Property Taxpayers ...................................
MisceLLaneous Statistics ....................................
TabLe
10
11
12
13
14
Pa~e
116-117
118-119
120-121
123
124-125
126
127
127
128
129
130
131
132
133
COMPLIANCE (SINGLE AUDIT SECTION)
Report on CompLiance and on Internal Contro[ Over Financial Reporting Based
on an Audit of Financial Statements Performed in Accordance with Government
Auditing Standards .......................................
Report on CompLiance with Requirements AppLicabJe to Each Major Prosram
and Internal Control Over CompLiance in Accordance with OMB CircuLar A-133
ScheduLe of Expenditures of FederaJ Awards ......................
ScheduLe of Findings and Questioned Costs ....................... vi
Pase
137-138
139-140
141-142
143
Departrnen~ of Fi nance
401 Mc]ntire Road
Charlottesville, Virginia 22902-4596
Telephone (804) 296-5855
December 18, 2000
The Board of Supervisors
County of Albemarle
Commonwealth of Virginia
Ladies and Gentlemen:
The Comprehensive Annual Financial Report of the County of Albemarle, Virginia for the fiscal
year ended June 30, 2000, is submitted herewith. Responsibility for the accuracy and
completeness of the data presented and the fairness of the presentations, including al
disclosures, rests with the County. We believe the data presented is accurate in all material
aspects and that it is designed and presented in a manner to fairly set forth the financial
position and results of operations of the County as measured by the financial activity of its
various funds. All the necessary disclosures have been included to enable the reader to gain
the maximum understanding of the County's financial affairs.
This report is presented in four sections: introduction, financial, statistical, and compliance.
The introduction section includes this transmittal letter, the County's organization chart, a list
of principal officers and a copy of the 1999 Certificate of Achievement for Excellence in
Financial Reporting from the Government Finance Officers' Association. The financial section
includes the independent auditors' report, general purpose financial statements and notes,
combining and individual fund and account group financial statements, and supporting
schedules. The statistical section includes selected financial and demographic data related to
the County, generally presented on a multi-year basis. The single audit is required under the
provisions of the Single Audit Act of 1984 and U.S. Office of Management and Budget Circular
A-133, Audits of States, Local Governments and Non-Profit Organizations.
The financial statements of Albemarle County are prepared in accordance with accounting and
reporting principles as determined by the Governmental Accounting Standards Board. The
financial statements distinguish between the primary government and its component units. The
financial reporting entity includes all the funds and account groups of the primary government,
as well as all of its component units. Component units are legally separate entities for which
the primary government ii financially accountable. The Albemarle County School Board is
reported as a component unit of the Albemarle County government. The County provides
vii
FAX/80,41 296-5811 TDD (8(;4) 972-4012
a full range of governmental services. Major programs include administration, judicial, public
safety, public works, human development, parks and recreation, education and community
development. The County also serves as fiscal agent for several City/County jointly governed
entities that include the Charlottesville-Albemarle Joint Health Center Building Fund, the
Charlottesville/UVA/Albemarle County Emergency Communications Center, and the Darden
Towe Memorial Park. The County also serves as fiscal agent for the Albemarle-Charlottesville
Regional Jail Authority and the Blue Ridge Juvenile Detention Center.
ECONOMIC CONDITION AND OUTLOOK
The County of Albemarle was formed from the County of Goochland in 1744 by an act of the
Virginia General Assembly. The County is named for William Anne Keppel, the Second Earl
of Albemarle, who was at that time the Governor-General of Virginia. Scottsville was the
original County seat until 1761 when the County Government was moved to Charlottesville.
The present boundaries of the County were established in 1777. The development of the
County and its 740 square miles is such that although it retains a large urban area, it also has
a considerable amount of agricultural, commercial and industrial land.
The County also .boasts its historical heritage including Thomas Jefferson's residence,
"Monticello"; James Monroe's home, "Ashlawn"; Dr. Thomas Walker's 1765 Plantation,
"Castle Hill"; the birth site of George Rogers Clark; Patrick Henry's family tavern, "Michie
Tavern"; and Albemarle County's 1830 Court House. The County is also home of the
University of Virginia, the Foxfield Races, and the Virginia Festival of American Film.
Albemarle County's rich historical heritage also plays a part in the area's economic growth.
Government, manufacturing, and service industries continue to lead area employment. Major
employers in Albemarle County include the University of Virginia, Albemarle County, G E
Fanuc Automation, and State Farm Mutual Insurance Company.
Based on available economic data, Albemarle County's economy continues to maintain itself.
According to the Virginia Employment Commission, 2000 unemployment in the County
decreased slightly from the previous year figure of 1.5% to 1.3%. Compared to the 2.9%
state unemployment rate and 4.2% national unemployment rate, Albemarle is in very good
condition.
Retail sales in the County continue to grow: 1999 retail sales totaled $871 million as
compared to $774 million in 1998. 'The first quarter of 2000 also shows the promise of
continued growth with $200.4 million in retail sales being reported compared to $181.3
million for the same period last year.
Vlll
MAJOR I N ITIATIVES
Current Initiatives
During Fiscal Year 2000, the County undertook initiatives in several areas including
Education, Parks and Recreation, and Public Safety.
Site selection was made during the year for the new Northern Urban Elementary School.
Roof replacement/improvement projects were completed for several County schools.
Renovations were also made at Western Albemarle High School, Monticello High School,
and Stone Robinson Elementary School.
Additional land was purchased adjoining the Chris Greene Lake facility to increase the
buffer around the developed area of the park and a substantial section of shoreline. Work
was begun to improve the athletic fields at Crozet Park to meet the area's needs. Land was
also purchased in the Esmont area to construct a park for the area.
Public Safety initiatives included preliminary work to locate a Southside Fire Station to
serve that area of the County. The Emergency Communications Center building was
completed and a vendor was selected to begin installation of the Computer Aided Dispatch
(CAD) equipment. Procurement process was also started for new E911 PSAP equipment.
A new 800mhz-radio system vendor was selected. Negotiations and a system design
review are currently underway with the assistance of a communications consultant.
The Albemarle County Police Department became the 25th law enforcement agency, and
15th police department in the Commonwealth of Virginia to become accredited by the
Virginia Law EnfOrcement Professional Standards Commission.
Future Initiatives
Future Educatio'n initiatives include the construction of a new Northern Urban Elementary
School. Construction is scheduled to begin sometime during FY 2000/01 with plans to open
the school in the fall of 2002. The Southern Area Elementary School will begin site selection
work with construction planned to begin in FY 2002/03.
Improvements to the athletic fields at the County's schools will continue. Improvements will
be made to Towe Park to enhance river recreational opportunities. These improvements
include picnic shelters and canoe access to the Rivanna River.
It is currently projected that the new Emergency Communications Center will become fully
operational using the Computer Aided Dispatch equipment and new enhanced 911-telephone
equipment sometime during 2001. Radio communications will continue utilizing the existing
radio communication system pending installation of the new 800 MHz radi° system. This
upgrade in the communications system will increase the coverage area and decrease
communication congestion on the system. It will also increase inter-operability in times of
emergencies.
FINANCIAL INFORMATION
Internal Control Structure. The management of Albemarle County is responsible for
establishing and maintaining internal controls. Estimates and judgments by the management
are required to assess the expected benefits and related costs of internal control policies and
procedures. Internal Controls are designed to provide reasonable, but not absolute, assurance
(1) that County assets are safeguarded against unauthorized use or disposition and, (2) financial
transactions are conducted properly and in accordance with County policy.
Budgetary Controls. Budgetary controls are established to ensure compliance with the annual
appropriation ordinance adopted by the Board of Supervisors. General, School, Debt Service,
and School Self-Sustaining Funds are included in this ordinance. A separate appropriation,
approved by the Board of Supervisors, is done for the General Government and Education
Capital Improvement Funds.
Budgetary controls are maintained at the department level. All purchase orders are reviewed
prior to issuance to confirm sufficient appropriated balances exist. Purchase orders that would
result in over-expenditures are not released until additional funds are appropriated. Open
encumbrances are carried forward at year-end and generally reappropriated.
General Government Functions. General Government Function revenues, which include
General, Special Revenue, Debt Service, Capital Projects Funds, and the Component Unit -
School Board, totaled $160,810,902 in fiscal year 1999/2000. This represents an 8.98%
increase from FY 1998/99.
General Government Functions
Revenues
~ntergovernmental Revenues
34.34%
Recovered Cosls ~
Miscellaneous ~
0.33% ~
Charges for services ~
3.45%
Revenue from use of property
and money
1.58%
:~ther local taxes
18.37%
Permits, privilege fees and
regulatory licenses
0.13% .69%
General Prepeny Taxes
39,38%
General property taxes
$ 63,335,269
39.38
1,634,608
2.65
Other local taxes 29,540,491 18.37 2,406,484 8.87
Permits, privilege fees 1,109,293 .69 20,053 1.84
And regulatory licenses
Fines and forfeitures 215,489 .13 (27,831) (11.44)
Revenue from use of 2,534,760 1.58 679,668 36.64
Money and property
Charges for services 5,545,912 3.45 10.95
547,381
102,821
Miscellaneous 526,866 .33 24.25
Recovered costs 2,781,673 1.73 (413..819) (12.95)
Intergovernmental 55,221,149 34.34 8,296,916 17.68
TOTAL $160,810,902 100.00 $13,246,280 8.98
The most significant increases in General Government Function revenues can be attributed
to increases in the following categories:
General Property Tax revenue, which includes Real Property, Personal Property, Public
Service Corporation, Mobile Home, Machinery & Tools, increased 2.65% from 1998/99.
Real Estate Taxes increased 8.71% primarily due to new construction in the County.
Personal Property taxes from local sources decreased 11.41 %. This decrease in due to the
second year of the Commonwealth of Virginia's Personal Property Tax Relief Act (PPTRA).
This act, enacted statewide in 1998, provides for the phasing out of personal property taxes
paid by individual taxpayers for vehicles assessed under $20,000.. The phase-out is
scheduled to occur over a five-year period. The PPTRA provides that localities will be
reimbursed by the state for a portion of personal property taxes levied on personal use
automobiles and trucks. Reimbursement in the year 2000 was for 47.5% of the tax on the
first $20,000 of assessed value of the vehicle. The Act provides tl~at the relief amount will
be paid from state revenues and recorded by the locality as intergovernmental revenue.
Combining the local revenues for personal property tax and intergovernmental revenues
.for PPTRA shows an increase of $2,298,085 in personal property taxes levied over the
prior fiscal year.
Other local taxes increased 8.87% over last fiscal year. Increases occurred in severa~l
categories including sales and use tax, motor vehicle licenses, business license tax, and
the meals and beverage tax. These increases in local taxes reflect the area's economic
strength over the last fiscal year.
Use of money and property category increased 36.64%. This increase resulted mainly
from rent proceeds from the Piedmont Regional Education Program (PREP) for the Ivy
Creek School. PREP pays rent to the County in an amount equal to the debt service on the
Ivy Creek School which was constructed from bond proceeds issued through the Virginia
Public School Authority in 1999.
Intergovernmental category also increased during FY 1999/2000 by 17.68%. Increases
were show in the amount of state aid received for the school system. Revenues received
from the State for the second year of the Personal Property Tax Relief Act (PPTRA) showed
a signifiCant increase due in p~art to the relief percentage increasing fi'om 20.53% in 1999
to 47.5% in 2000 and the full implementation of the reimbursement process by the State
in 1999.
General Government Function expenditures decreased $2,182,611 over FY 1998/99. The
largest decrease, $11,889,215, came in the Capital Projects category and reflects the
completion of the County's third high schoOl, Monticello High School, and several school
renovation projects during FY 1998/99. Increases in expenditures occurred in the following
areas:
xii
The increase in Public Safety occurred in Police and Fire/Rescue. Police had an increase
in federal and state grant funds that offset increased expenditures in this area. Fire/Rescue
added three additional firefighters during FY 1999/2000 to supplement the volunteer fire
~r~n~'~r~ts in the C~unty.
· The increase in Education was used to address three primary issues: the Standards of
Accreditation; equity and growth; and competitive compensation.
General Government Functions Expenditures
Debt Service - General
Interest Government
Debt Service - ~
2.43% /-'Adrnin.
R'incipal ~ / 3.83
3.63% Judicial Admin.
1.59%
Capital Projects
4.67%
6.87%
Parks,
Recreation, and
cultural
2.04%
Public Safety
8.67%
.~_ Public Works
1.61%
Health &
Welfare
7,54%
Education
57.14%
General government
administration
$ 6,040,004
3.83
$ 481,269
8.66
Judicial administration 2,505,194 1.59 246,141 10,90
Public safety 13,680,512 8.67 1,426,599 11.64
Public works 2,538,081 1.61 (186,820) (6.86)
Health and welfare 11,894,744 7.54 866,001 7.85
Education 90,169,659 57.14 5,716,883 6.77
Parks, recreation, and cultural 3,218,200 2.04 3,082,292 4.41
Community development 10,840,518 6.87 538,802 5.23
Capital projects 7,375,902 4.67 (11,889,215) (61.71)
3.63
2.43
5,728,327
3,827,442
Debt Service:
Principal retirement
Interest and other fiscal charges
452,436
29,385
(2,182,611)
TOTAL $157,818,583 100.00
8.58
.77
(1.36)
Proprietary Fund Type Operations
The County maintains an internal service fund and duplication fund for financing of goods and
services provided by one county department or agency to other departments or agencies.. An
internal service fund is also maintained for health insurance. The health insurance fund is
funded by contributions from the county, other participating entities and their employees.
Fiduciary Fund Type Operations '
The County maintains various non-expendable trust funds. These funds were created under
specific agreements with the County as trustee. Expenses are as specifically directed under
the various trust agreements.
Debt Administration
On November 18, 1999, the County issued, through the Virginia Public School Authority,
$2,835,000 in General Obligation School Bonds to fund several school related construction
xiv
projects. The total outstanding General Obligation School Bonds is $64,225,000. Combined
with the outstanding state literary loans, the total long-term obligations are $66,500,740. This
results in a debt per capita of approximately $806.00.
Cash Management
The County uses a pooled cash approach that allows a greater degree 0f investment flexibility
and return on investment. Investments are competitively bid among local banks to obtain the
highest rate available. All County funds are invested in instruments allowed by the Code of
Virginia, Chapter 3, Title 26. The County utilizes the Local Government Investment Pool
(LGIP) and other money market funds that hold only government securities.
Risk Management
The County participates in a public entity risk pool that provides consolidated health care
benefits plan for their employees. The plan is based on a service contract with a private
carrier in which bills are derived from actual expenses incurred or claims filed. The
participating entities have established that a reserve fund must meet the excess claims. Each
participating entity is responsible for payment amounts billed by the County. Accounting is
made in an internal service fund as previously discussed.
The County and School Board contracts with the Virginia Municipal Group Self-Insurance
Association to provide worker's compensation coverages. The Association may assess all
members based on the proportion that their premium bears to the total premium of all
members should the Association suffer a deficit and depletion of all its assets.
Property damage, employee crime and dishonesty and general liability coverages are
contracted with a private insurance carrier. Public Officials and Law Enforcement Liability
coverages are through the Virginia Department of General Services Division of Risk
Management and are similar to the Virginia Municipal Group Self-Insurance Association.
General Fixed Assets
The County undertook during fiscal year 93/94 the inventorying of fixed assets. The current
policy requires only assets with an original cost of $5,000 or greater to be included. Assets,
as defined in this policy, totaled $191,522,718 as of June 30, 2000 for the County and
component unit School Board. Since this figure represents the original cost it is considerably
less than their present replacement cost. Depreciation on general fixed assets is not required
and has not been recorded on the County's accounting system or reflected in the financial
statements.
Other Information
Independent Audit. The COmmonwealth of Virginia requires that the financial statements of
the County be audited by an independent certified public accountant. The accounting firm
of Robinson, Farmer, Cox Associates has performed an audit for the County for the fiscal year
ended June 30, 2000. The auditor's opinion is included in this report.
Certificate of Achievement. The Government Finance Officers Association of the United
States and Canada (GFOA) awarded a Certificate of Achievement for ExCellence in Financial
Reporting to the County of Albemarle, Virginia, for its comprehensive annual financial report
for the fiscal year ended June 30, 1999. In order to be awarded a Certificate of Achievement,
a government must publish an easily readable and efficiently organized comprehensive annual
financial report. This report must satisfy both generally accepted accounting principles and
applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. We believe that our
current comprehensive annual financial report continues to meet the Certificate of
Achievement Program's requirements and we are submitting it to the GFOA to determine its
eligibility for another certificate.
ACknowledgements
I would like to express my appreciation to the staff of the Finance Department for their
commitment and dedication to the financial management of the County and the preparation
of this report. I would also like to thank the County Board of Supervisors and the County
Executive Staff for their support of the County's financial operations in a responsible and
progressive manner.
Melvin A. Breeden
Director of Finance
xvi
COUNTY GOV£RNH£NT ORGAN I ZAT [ ONAL CHART
J V~T[.R S i j
I
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ELECTORAL K'~GISTRATE ~S BOARD OF
BOARD OFFICE ZONING APPEALS
CLERK
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GOVERNOR
REGISTRAR
REGIONAL
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:.-GIo~i~ I II cC:~Nr:'v I II I II T.~J. P,,'.,N:N~I II JJ.",,~ZLC I I I .CALT, I
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JOINT CITY/COUNTY
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I .:,~mt I "' ' " l c~ I I o~ I l~' cm, i
COUNTY OF ALBEMARLE, VIRGINIA
David P, Bowerman
Charlotte Y. Humphris
BOARD OF SUPERVISORS
Chartes S. Martin, Chairperson
Sally Ho Thomas, Vice-Chair
Ella W. Carey, Clerk
Walter F. perkins
Lindsay G. Dorder, Jr.
R. Madison Cumminss
Gary W. Grant
SCHOOL BOARD
Dr. Charles M. Ward, Chairperson
Susan C. Gallion, Vice-Chair
Tina Pendleton Fuller, Clerk
Diantha H. McKee[
Kenneth C. Boyd
Arthur Brown, Jr.
Harry Levins
Elizabeth Mclvor
WELFARE BOARD
Karen Powe[I, Chairperson
Martha Orton, Vice-Chair
Mary Timberlake, Clerk
Donna MarshaJt
Roxanne White
COUNTY OF ALBEMARLE, VIRGINIA
OTHER OFFICIALS
County Executive ....................................... '.. Robert W. Tucker, Jr.
School Superintendent ......................................... Kevin C. Castner
Assistant County Executive ..................................... Roxanne W. White
Assistant County Executive ...................................... Thomas C. Fotey
CLerk of the Circuit Court ...................................... She[by J. Marshall
.ludse of the Circuit Court ..... .- ............................. Paul M. Peatross, Jr.
Commonwealth Attorney .................................... James L. CambJos, III
County Attorney ............................................... Larry W. Davis
Director of Information Services ..................................... Fred Kruser
Director of Ensineerin8 and Public Works ........................ William I. Mawyer, Jr.
Extension Asent .............................................. David H. Vaden
Director of Finance ......................................... Melvin A. Breeden
CLerk of the General District Court ................................. Phyllis W. TiSnor
Judse of the General District Court .......... .. .................... Stephen H. HeLvin
Director of BuiJdin8 Codes and Zonin8 Services ....................... Amelia G. McCuLLey
Director of Emersency Operations Center ........................... Thomas A. Hanson
Director of Parks and Recreation ................................ Patrick K. MuLJaney
Director of Human Resources .................................. Michael R. Thompson
Director of PJannin8 and Community Development ................... Vincent W. CiJimber8
Chief of Police ................................................ dohn F. Miller
Resistrar ............................................... JacqueJynne C. Harris
Sheriff ..................................................... Edsar S. Robb
Director of Social Services .................................... Katherine A. Ratston
Water Resource Manaser ..................................... David J. Hirschman
XX
Certificate of
Achievement
for Excellence
-in Financial
Reporting
Presented to
County of Albemarle,
Virginia
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
June 30, 1999
A Certificate of Achievement fc~r Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve the highest
standards in government accounting
and financial reporting.
President
Executive Director
ROBINSON, FARMZR, COX ASSOCIATES
C£R']71'~,7£D ?UBLI&' ACCOUAIT'A~V:£,~.
A l'~lt OI:ESYIONAL LIMITED LIABILITY COMPANY
INDEPENDENT AUDITORS' REPORT
TO'THE BOARD OF SUPERVISORS
COUNTY OF ALBEMARLE, VIRGINIA
We have audited the accompanying general purpose financial statements and the combining financial
statements of the County of ALbemarLe, Virginia, as of and for the year ended June 30, 2000, as Listed
in the TabLe of Contents. These financial statements are the responsibility of the County's
management. Our responsibility is to express an opinion on these financial statements based on our
audit.
We conducted our audit in accordance with generaLLy accepted auditing standards; Government
Auditing Standards, issued by the ComptroLLer General of the United States; the provisions of Office of
Management and Budget CircuLar A-133, Audits of States, Local Governments and Non-Profit
Organizations; and the Specifications for Audits of Counties, Cities and Towns issued by the Auditor of
PubLic Accounts of the CommonweaLth of Virginia. Those standards and OMB CircuLar A-133 require
that we plan and perform the audit to obtain reasonable assurance about whether the financial
statements are free of material misstatement. An audit includes examining, on a test basis, evidence
supporting the amounts and disclosures in the financia[ statements. An audit also includes assessing
the accounting principles used and significant estimates made by management, as weJJ as evaluating
the overaLL financial statement presentation. We believe that our audit provides a reasonable basis
for our opinion.
In our opinion, the general purpose financial statements referred to above present fairly, in aLL
material respects, the financial position of the County of ALbemarLe, Virginia, as of June 30, 2000, and
the results of operations and cash flows of its proprietary fund types and nonexpendable trust funds
for the year then ended in conformity with generaLLy accepted accounting principles. ALso, in our
opinion the combining and individual fund and account group financial statements referred to above
present fairly, in aL[ material respects, the financial position of each of the individual funds and
account groups of the County of ALbemarLe, Virginia, as of June 30, 2000 and the results of its
operations of such funds and cash flows of individual proprietary fund types and nonexpendable trust
funds for the year then ended in conformity with generaLLy accepted accounting principles.
In accordance with Government Auditing Standards, we have also issued our report dated November
30, 2000 on our consideration of the County of ALbemarLe, Virginia's internal control over financial
reporting and our tests of compliance with certain provisions of Laws, regulations, contracts and
grants. That report is an integral part of an audit performed in accordance with Government Auditing
Standards and should be read in conjunction with this report in considering the results of our audit.
Our audit was conducted for the purpose of formin8 an opinion on the 8eneral purpose financial
statements taken as a whole and on the combinin8 financial statements. The accompanyin8 financial
information listed as supportin8 schedules in the table of contents, inc[udin8 the schedule of
expenditures of federal awards required by the U.S. Office of/~anasement and Budset Circular A-133,
Audits of States, Local Governments and Non-Profit Organizations, is presented for purposes of
additional analysis and is not a required part of the financial statements of the County of Albemarle,
Virsinia. Such information has been subjected to the audi[in8 procedures applied in the audit of the
8eneral purpose and combinin8 financial statements and, in our opinion, is fairly presented in
material respects in relation to the financial statements of each of the respective individual funds and
account Stoups taken as a whole.
The statistical tables Listed in the Table of Contents are not a required part of the basic financial
statements, and we did not audit or apply limited procedures to such information. Accordinsly, we do
not express any assurances on such information.
CharlottesviLle, Virsinia
November 30, 2000
General Purpose Financial Statements
COUNTY OF ALBEJV~ARLE, VIRGINIA
Combined Balance Sheet - All Funds, Account Groups, and Discretely Presented Component Unit
At June 30, 2000
Governmental Fund Types
Special Debt Capital
General Revenue Service Projects
ASSETS AND OTHER DEBITS
Assets:
Cash and cash equivalents
Receivables (net of allowances for
uncollectib[es):
Taxes
Accounts
Interest
Due from other governments
Inventory, at cost
Prepaid items
Advances to other entities
Restricted assets:
Investments
Fixed assets
Other Debits:
Amount available for debt service
Amount to be provided for the retirement of general
~ong-term debt and accrued leave
Total assets and other debits $
$ 20,978,674 $ 3,969,180 $ 200,000 $ 5,065,157
2,914,954
1,297,486 132,928 73,470
2,362,372 1,104,024
36,614
35o
1,999,906
27,590,450 $ 5,206,132 $ 200,000 $ 7,138,533
LIABILITIES, EQUITY AND OTHER CREDITS
Liabilities:
Accounts payable
Compensation payable
Accrued liabilities
Amounts held for others
Deferred revenues
Accrued vacation and sick leave
General obligation bonds payable
State Hterary fund [oans payable
Notes payabte
VRS early retirement incentive obligation
Totat liabilities
$ 550,290 $ 330,390
638,683 56,554
8,925
3,312,939
$ $ 183,834
$ 4,510,837 $ 386,944 $ $ 183,834
Equity and other credits:
Investment in general fixed assets $
Retained earnings:
Reserved for health insurance claims
Unreserved
Fund balances:
Reserved for inventory
Reserved for endowments
Reserved for advances to. other entities
Unreserved:
Designated:
Subsequent year's expenditures
Debt service
Capitat projects
Undesignated
Total equity and other credits $
Total liabilities, equity and other credits $
36,614
850,240
500,000
21,692,759
Proprietary
Funds
Internal
Service
$ 3,785,124
570,946
$ 4,356,070
$ 73,772
969,013
147,646
1,190,431
$ $ $ S
2,784,509
381,130
200,000
1,999,906
4,954,793
4,819,188
23,079,613 $ 4,819,188 $ 200,000 $ 6,954,699
27,590,450 $ 5,206,132 $ 200,000 $ 7,138,533
The accompanying notes to finanda[ statements are an integral part of this statement.
$ 3,165,639
4,356,070
4
Exhibit I
Fiduciary Account Groups
Fund Types General
Trust and Fixed LonE-term
Agency Assets Debt
Totals Totals
"/~emorandum Component "N~emorandum
On[y" Unit Only"
P ri mary Schoo I Repo rti ng
Government Board Entity
$ 2,798,595 S S S
7,422
36,796,730 $ 15,697,253 $ 52,493,983
2,914,954 2,914,954
2,082,252 992,183 3,074,435
3,466,396 2,845,474 6,311,870
36,614 238,419 275,033
350 1,887 2,237
1,999,906 1,999,906
330,472 330,472 330,472
36,518,438 36,518,438 155,004,280 191,522,718
200,000 200,000 1,364,508 1,564,508
1,467,920 1,467,920 67,233,410 68,701,330
$ 3,136,489 S 36,518,438 $ 1,667,920 $ 85,814,032 S 243,377,414 $ 329,191,446
$ $
1,439,884
228,036
S 1,667,920 S
$ 278,331 S
2,090,892
S 2,369,223 $
1,416,617 S 1,859,819 S 3,276,436
695,237 8,727,178 9,422,415
977,938 977,938
2,090,892 2,090,892
3,460,585 226,854 3,687,439
1,439,884 1,053,821 2,493,705
64,225,000 64,225,000
2,275,740 2,275,740
228,036 228,036
1,043,357 1,043,357
t0,309,189 S 79,411,769 $ 89,720,958
767,266
$ 36,518,438 S
36,518,438 $ 155,004,280 $ 191,522,718
2,784,509 2,784,509
381,130 381,130
36,614 238,419 275,033
767,266 767,266
1,999,906 1,999,906
850,240 711,416 1,561,656
200,000 1,364,508 1,564,508
5,454,793 3,462,082 8,916,875
26,511,947 3,184,940 29,696,887
S 767,266 $ 36,518,438 $ $ 75,504,843 $ 163,965,645 S239,470,488
$ 3,136,489 $ 36,518,438 $ 1,667,920 $ 85,814,032 $ 243,377,414 $ 329,191,446
COUNTY OF ALBEMARLE, VIRGINIA
Combined Statement of Revenues, Expenditures and Chanses in Fund Balances
All Governmental Funds and Discretely Presented Component Unit
Year Ended June 30, 2000
Revenues:
Generat property taxes
Other local taxes
Permits, privilege fees and regulatory
licenses
Fines and forfeitures
Revenue from use of money and property
Charges for services
Miscellaneous
Recovered costs
Revenue from the CommonweaLth
Revenue from the Federal Government
Total revenues
Expenditures:
Current:
General 8overnment administration
Judicial administration
PubLic safety
PubLic works
HeaLth and wdfare
Education
Parks, recreation, and cuitural
Community development
CapitaL projects
Debt service:
Principal retirement
Interest and other fiscal charges
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other financing sources (uses):
Proceeds from long-term debt
Proceeds from capita[ leases
Operating transfers in
Operating transfers out
Transfers from primary 8overnment
Transfers to primary government
Transfers from component unit
Transfers to component unit
Total other finandn8 sources (uses)
Excess (deficiency) of revenues Et other
sources over expenditures Et other uses
Fund balance at beginning of year
Fund balance at end of year
GovernmentaiFund Types
Special Debt
General Revenue Service
Fund Funds Funds
$ 63,335,269 $ $
28,724,631 815,860
1,109,293
215,489
1,164,985 173,378
1,085,400 35,407
165,168 100,639
1,176,931 36,744
12,944,695 2,460,250
2,927,385 3,232,713
$ 112,849,246 $ 6,854,991
$ 6,040,004 S
2,461,109 44,085
12,016,628 1,663,884
2,538,081
7,046,368 4,848,376
10,250
3,218,200
8,871,555 1,968,963
$ 42,202,195 $ 8,525,308
S 70,647,051
70,336
(5,789,061)
164,256
(60,135,564)
$ (65,690,033)
4,957,018
18,122,595
67,734
$ 67,734 S
$ $
155,484
41,544
$ 197,028 $
S (1,670,317) $ (129,294) $
S S S
2,497,827 329,294
(231,227)
500,000
2,766,600 $ 329,294 $
1,096,283 $ 200,000 $
3,722,905
$ 23,079,613 $ 4,819,188 $ 200,000 S
Capital
ProJect
Funds
248,867
1,287
33,284
58,883
342,321
2,847,216
2,847,216
(2,504,895)
3,122,831
3,122,831
617,936
6,336,763
6,954,699
The accompanying notes to financiaL statements are an integra[ part of this statement.
6
Exhibit 2
Totals Totals
"/~emorandum Component "/~emorandum
Only" Unit Only"
Primary School Reportin8
Government Board Entity
63,335,269
29,540,491
S 63,335,269
29,540,491
1,109,293 1,109,293
215,489 215,489
1,654,964 879,796 2,534,760
1,122,094 4,423,818 5,545,912
299,091 227,775 526,866
1,272,558 1,509,115 2,781,673
15,404,945 30,499,174 45,904,119
6,160,098 3,156,932 9,317,030
$ 120,114,292 $ 40,696,610
$ 160,810,902
S 6,040,004
2,505,194
13,680,512
2,538,081
11,894,744
10,250
3,218,200
10,840,518
2,847,216
90,159,409
4,528,686
155,484 5,572,843
41,544 3,785,898
$ 53,771,747 $ 104,046,836 $
66,342,545 $ (63,350,226) $
$ $ 2,835,000 $
6,020,288 420,925
(6,020,288) (420,925)
60,168,234
(664,256)
664,256
(60,135,564)
$ 6,040,004
2,505,194
13,680,512
2,538,081
11,894,744
90,169,659
3,218,200
10,840,518
7,375,902
5,728,327
3,827,442
157,818,583
2,992,319
2,835,000
6,441,213
(6,441,213)
60,168,234
(664,256)
664,256
{60,135,564)
$ (59,471,308) $ 62,338,978 S 2,867,670
S 6,871,237 S (1,011,248) S 5,859,989
28,182,263 9,972,613 38,154,876
$ 35,053,500 S 8,961,365 $
44,014,865
COUNTY OF ALBEMARLE, VIRGINIA
Combined Statement of Revenues, Expenditures and Chan~es in Fund Balances--
Budget and Actual--General, Special Revenue, and Capital Projects Funds and Discretely Presented Component Unit
Year Ended June 30, 2000
General Fund Special Revenue Funds
Variance Variance
Favorable Favorable
Budget Actual (Unfavorable) Budget Actual (Unfavorable)
Revenues:
General property taxes
Other Local taxes
Permits, privilege fees and regulatory
Licenses
Fines and forfeitures
Revenue from use of money and property
Charges for services
MisceLlaneous
Recovered costs
Revenue from the Commonwealth
Revenue from the Federal Government
Total revenues
Expenditures:
Current:
General government administration
Judicial administration
Public safety
Public works
HeaLth and welfare
Education
Parks, recreation, and cultural
Community development
Capital projects
Debt service:
Principal retirement
Interest and other fiscal charges
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other financing sources (uses):
Proceeds from long-term debt
Proceeds from capital Leases
Operating transfers in
Operating transfers out
Transfers from primary government
Transfers from/to component unit
Transfers to primary government
Transfers from component unit
Transfers to component unit
Total other financing sources (uses)
Excess (deficiency) of revenues & other
sources over expenditures E other uses
Fund balance at beginning of year
Fund balance at end of year
67,352,564 S 63,335,269 $ (4,017,295) $ S S
26,165,300 28,724,631 2,559,331 1,198,466 815,860 .' (382,606)
1,177,000 1,109,293 (67,707)
241,500 215,489 (26,011) -.
1,210,700 1,164,985 (45,715) 804 173,378 172,574
1,021,980 1,085,400 63,420 28,850 35,407 6,557
167,900 165,168 (Z,732) 189,524 100,639 (88,885)
1,288,304 1,176~931 (111,373) 21,172 36,744 15,572
6,956,338 12,944,695 5,988,357 3,005,215 2,460,250 (544,965)
3,047,470 2,927,385 (120,085) 4,043,506 3,232,713 (810,793)
108,629,056 $ 1.12,849,246 $ 4,220,190 S 8,487,537 $ 6,854,991 S (1,632,546)
6,198~509 $ 6,040,004
2,504,811 2,461,109
12,284,605 12,016,628
2,774,549 2,538,081
7,328,110 7,046,368
10,250 10,250
3,315,130 3,218,200
9,800,008 8,871,555
$ 158,505 $ $ S
43,702 51,944 44,085 7,859
267,977 2,005,600 1,663,884 341,7t6
236,468
281,742 5,954,960 4,848,376 1,106,584
96,930 -
928,453 3,965,933 1,968,963 1,996,970
44,215,972 $ 42,202,195
64,413,084 $ 70,647,051
$ S
30,000 70,336
(5,775,602) (5,789,061)
217,022 164,256
(60,135,564) (60,135,564)
$ 2,013,777 $ 11,978,437 $ 8,525,308 S 3,453,129
$ 6,233,967 $ (3,490,900) $ (1,670,317) $ 1,820,583
40,336
(13,459)
S
2,385,489
949,867)
--S
2,497,827 112,338
(231,227) 718,640
(52,766) 400,000 ' 500,000 100,000
(65~664,144) $ (65,690,033) $ (25,889) $ 1,835,622 $ 2,766,600 $ 930,978
(1,251,060) $ 4,957,018
1,251,060 18,122,595
$ 23,079,613
$ 6,208,078
16,871,535
$ 23,079,613
$ (1,655,278) $
1,655,278
$ $
1,096,283 $ 2,751,561
3,722,905 2,067,627
4,819,188 $ 4,819,188
The accompanying notes to financial statements are an integral part of this statement.
8
Exhibit 3
Budget
Debt Service Funds
Variance
Favorable
Actual (Unfavorable)
Budget
Capital Projects Funds
Variance
Favorable
Actual (Unfavorable)
Component Unit
School Board
Budget Actual
Variance
Favorable
(Unfavorable)
$ S s $ S $ S $ S
68,000 67,734 (266)
S 68,000 S 67,734 S
50,000 248,867 198,867
1,287 1,287
34,498 33,284 (1,214)
58,883 58,883
81,278 (81,278)
(266) S 224,659 S 342,321 S
681,394 879,796 198,402
4~570,300 4,423,818 (146,482)
174,623 227,775 53,152
1,598,865 1,509,115 (89,750)
30,444,167 30,499,174 55,007
3,277,944 3,156,932 (121,012)
117,662 $ 40,747,293 $ 40,696,610 S
S $ $ S $ $ S $ S
(50,683)
419,068 155,484 263,584
41,840 41,544 296
10,320,845 2,847,216 7,473,629
91,892,531 90,159;409 1,733,122
7,541,633 4,528,686 3,012,947
5,718,184 5,572,843 145,341
3,631,881 3,785,898 (154;017)
$ 460,908 $ 197,028 S 263,880 S 10,320,845 S 2,847,216 $ 7,473,629 S 108,784,229 S 104,046,836 S 4,737,393
(392,908) $ (129,294) S 263,614 S (10,096,186) S (2,504,895) $ 7,591,291 S (68,036,936) S (63,350,226) S 4,686,710
$ $ S S 2,094,668 S $ (2,094,668) $ 2,835,805 S 2,835,000 $ (805)
592,908 329,294 (263,614) 4,021,755 3,122,831 (898,924) 420,925 420,925
(420,925) (420,925)
60,159,564 60,168,234
(711,924) (664,256)
8,670
47,668
592,908 $ 329,294 S (263,614) S 6,116,423 S 3,122,831 S (2,993,592) S 62,283,445 S 62,338,978 S 55,533
$ 200,000 $ 200,000 S
$ 200,000 $ 200,000 S
S (3,97%763) $ 617,936 $ 4,597,69g S (5,753,491) $ (1,011,248) S 4,742,243
3,979,763 4,036,763 57,000 5,753,491 9,972,613 4,219,122
S S 4,654,699 S 4,654,699 S $ 8,961,365 S 8,961,365
Exhibit 4
COUNTY OF ALBEMARLE, VIRGINIA
Combined Statement of Revenues, Expenses and Changes in Retained Earnings / Fund Balance--
All Proprietary and Nonexpendable Trust Funds
Year Ended June 30, 2000
Operating revenues:
Charges for services
Interest income
Miscellaneous revenue
Totat revenues
Operating expenses:
· Health insurance claims
Duplicating costs
Education
Public works
Totat operating expenses
Operating income (toss)
Non-Operating revenues (expenses):
Interest income
Fiduciary
Proprietary Funds
Funds Non- Totals
Internal expendable "Memorandum
Service Trust Only"
8,200,698
$ 8,200,698
$ 7,594,544 $
145,194
$ $ 8,200,698
66,190 66,190
111,673 111,673
$ 177,863 $ 8,378,561
$ 7,594,544
145,194
6,818 6,818
265 265
7,739,738 S 7,083
460,960 $ 170,780
$ 134,351 $
Net income b~fore other financing sources (uses) $ 595,311
Other fina~cing sources (uses):
Transfers to component unit
(32,670)
$ 170,780
562,641 $ 170,780
2,602,998 596,486
Net income
Retained earnings / fund balances at beginning of year
Retained earnings / fund balances at end of year
$ 3,165,639 $' 767,266
$ 7,746,821
$ 631,740
134,351
$ 766,091
(32,670)
$ 733,421
3,199,484
3,932,905
The accompanying notes to financial statements are an integral part of this statement.
10
Exhibit 5
COUNTY OF ALBEMARLE, VIRGINIA
Combined Statement of Cash Flows--
Atl Proprietary and Nonexpendable Trust Funds
Year Ended June 30, 2000
imm
Cash flows from operating activities:
Operating income
Adjustments to reconcile operating income to
net cash provided by operating activities:
Interest reported as operating income
Changes in operating assets and UabiUties:
(Increase) decrease in:
Accounts receivable
Interest receivable
Increase (decrease)in:
Accounts payable
Accrued liabi[ities
Deferred revenues
Net cash provided by operating activities
Cash flows from investing activities:
Interest income
Purchase/acquisition of investments
Total from investing activities
Cash flows from noncapital and related financing
activities:
Operating transfers to component unit
Increase in cash and cash equivalents for the year
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year
Total cash and cash equivalents above
Cash and cash equivalents for Agency Funds
Combined total cash and cash equivalents
Proprietary
Funds
Internal
Service
Fiduciary
Funds
Non-
expendable
Trust
$ 460,960 $ 170,780
(65,738)
12,306
(214,345)
32,955
(66,190)
226,138 $ 104,590
134,351 $ 59,372
168
134,351 $ 59,540
(32,670) $
327,819 $ 164,130
3,457,305 272,664
$ 3,785,124 S 436,794
$ 3,785,124
436,794
2,361,801
$ 3,785,124 $ 2,798,595
Totals
"Memorandum
Only"
$ 631,740
(66,190)
(65,738)
12,306
(214,345)
32,955
330,728
193,723
168
193,891
(32,670)
491,949
3,729,969
$ 4,221,918
$ 4,221,918
2,361,8Ol
$ 6,583,719
The accompanying notes to financial statements are an integral part of this statement.
This Page Left Blank Intentionally
COUNTY OF ALBEMARLE~ VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2000
Note 1-Summary of Significant Accountin8 Policies:
The County of ALbemarle was formed in 1744. The County is governed by an elected six member
Board of Supervisors. The Board of Supervisors appoints the County Executive, and the School Board is
governed by seven elected members. The County provides a full range of services for its citizens.
These services include police and fire protection; recreational activities; cultural events; education
and social.services.
A. Financial ReportinR Entity
The basic criterion f°r determining whether 'a governmental department, agency, institution,
commission, public authority, or other governmental organization should be included in a primary
governmental unit's reporting entity for general purpose financial statements is finanda[
accountability. Financial accountability includes the appointment of a voting majority of the
organization's governing body and the ability of the primary government to impose its will on the
organization or if there is a financial benefit/burden relationship. In addition, an organization
which is fiscally dependent on the primary government should be included in its reporting entity.
These financial statements present the County c~ ALbemarle (the primary government) and its
component units. BLended component units, although Legally separate entities, are, in substance,
part of the government's operations and so data from these units are combined with data of the
primary government. Each discretely presented component unit, on the other hand, is reported in
a separate column in the combined financial statements to emphasize it is Legally separate from
the government.
B. Individual Component Unit Disclosures
Blended Component Unit. The County has no blended components to be included for the fiscal
.year ended June 30, 2000.
Discretely Presented Component Units. The School Board members are elected by the County
voters and are responsible for the operations of the County's school system within the County
boundaries. The School Board is fiscally dependent on the County. The County has the ability to
approve its budget and any amendments; The primary funding is from the General Fund of the
County. The School Board does not issue a separate financial report. The financial statements of
the School Board are presented as a discrete presentation of the County financial statements for
the fiscal year ended June 30, 2000.
C. Other Related OrRanizations
Included in the County's Comprehensive Annual Financial Report
None
Jointly Governed Organizations
13
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 7..000 (CONTINUED)
Note 1-Summary of Significant Accounting Policies: (Continued)
Other ReLated Organizations (Continued)
Excluded from the County's Comprehensive Annual Financial Report
Jefferson-Madison Reqional Librarv
The Jefferson-Madison Regional Library provides Library services to the Counties of ALbemarLe,
Louisa, Madison, Greene and the City of CharLottesviLLe. The participating Localities provide
annual contributions for operations based on book circulation. No one [ocatity contributes more
than 50% of the Library's funding nor can impose its will on the organization, and there is no
financial benefit/burden re[ationship. The County appropriated to the Library $1,861,454 in
operating funds in fiscal 2000. The County has no equity interest in the Library.
Albemarle-Charlottesville Jail Authoritv
The City of CharLottesviLLe, the County and NeLson CoUnty provide the financial support for the
Authority and appoint its governing Board, in which is vested the ability to execute contracts and
to budget and expend funds. The localities are charged on a per diem rate for their respective
prisoner days. Other LocaLities, the state and the federal government also reimburse the
Authority for prisoner, care. The Authority is excluded from the reporting entity because the
County has no control over the Authority fiscal matters. The County has no equity interest in the
Jail Authority.
Emer~encv Communications Center
The University of Virginia, the City of CharJottesviLle, and the County provide the financial support
for the Center and appoint its governing Board, in which is vested the ability to execute contracts
and to budget and expend funds. No one LocaLity or organization contributes more than 50% of
the Center's funding nor can impose its wiLL on the organization, and there is no financial
benefit/burden relationship. The County has no equity interest in the Center.
Albemarle Countv Service Authority
The Authority was created by the Board of Supervisors to operate the County's water and sewer
· system. The County has no control over Authority fiscal matters, board members have no
continuing relationship with the County, the Authority board approves its own budget and
appoints management, the County is neither ~egally nor morally obligated for the Authority's debt,
the CoUnty has no claim on surpluses or responsibility for financing deficits, and the Authority sets
its own rates. The county has no equity interest in the Authority.
Charlottesville-Albemarle Airport Authoritv
The Authority is excluded from the reporting entity because the County has no control over
Authority fiscal matters. Board members have no continuing relationship with the County, the
AuthoritY board approves its own budget and apPoints management, the County is neither LegaLLy
nor morally obligated for the Authority's debt, the County has no claim on surpluses or
responsibiJity for financing deficits, and the Authority sets its own rates. The County has no
equity interest in the Authority.
14
COUNTY OF' ALBEMARLE~ VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2000 (CONTINUED)
Note 1-Summary of Significant Accounting Policies: (Continued)
C. Other ReLated Organizations (Continued)
Rivanna Water Authoritv and Rivanna Solid Waste Authoritv
The Authorities are excluded from the reporting entity because the County has no control over
either Authority's fiscal matters. Both Authority boards approve each their own budget and
appoint management; the County is not tegai[y or morai[y obligated for their Authority debt, has
no claims on surpluses, or responsibility for financing deficits, and the Authorities set their own
rates. The County has no equity interest in either Authority.
localities contribute annual operating grants to the Board, but are not required to do so.
participants have no ongoing financial responsibilities to or equity interest in the Board.
County appropriated $312,170 for an operating grant to the Board in fiscal 2000.
Region Ten Communitv Services Board
The Region Ten Community Services Board was created to provide Mental Health, Mental
Retardation and Substance Abuse Services to the residents of the City of Charlottesville and the
Counties of Albemarle, F[uvanna, Greene, and Ne[son. The Board members are appointed by each
participating locality. No locality appoints a majority of the Board members. The participating
The
The
Blue Ridge Juvenile Detention Commission
The Commission was created to construct and operate a juvenile detention center for the
Counties of Albemarle, F[uvanna and Greene, and the City of Charlottesville. The Commission is
currently in the construction phase and has not commenced operations. The Commission does not
issue separate financial statements.
Financial reports for the jointly governed organizations that issue separate financial statements
can be obtained as fo[tows:
Albemarte-Chartottesvikle Jail Authority and the
Emergency Operations Center
Director of Finance
County of ALbemarle
401 Mclntire Road
Char[ottesvik[e, Virginia 22902
Albemarle County Service Authority
168 Spotnap Road
Charlottesville, Virginia 22902
Rivanna Water ~ Sewer Authority and Rivanna
Solid Waste Authority
Franklin Street
Charlottesville, Virginia 22901
Jefferson-Madison Regional Library
Director of Finance
City of Charlottesville
City Hall
Charlottesville, Virginia 22902
Charlottesville-Albemarle Airport Authority
Airport Road
Charlottesville, Virginia 22901
Region Ten Community Services Board
Preston Avenue
Charlottesville, Virginia 22902
15
COUNTY OF ALBEA~RLE, VIRGINIA
NOTES TO FINANCIAL STATEA~ENTS
JUNE 30, 2000 (CONTINUED)
Note 1-Summary of Significant Accountin[[ Policies: (Continued)
D. Financial Statement Presentation
The accompanying finanda[ statements are prepared in accordance with pronouncements issued
by the Governmental Accounting Standards Board. The principles prescribed by GASB represent
generally accepted accounting prindptes appUcab[e to governmental units.
The County appUes all GASB pronouncements as welt as the Financial Accounting Standards Board
pronouncements issued on or before November 30, 1989 unless these pronouncements conflict
with or contradict GASB pronouncements.
The accounts are organized on the basis of fund classifications, each of which is considered to be
a separate accounting entity. The operations of each fund are accounted for by prOViding a
separate set of self-balancing accounts which comprise its assets, UabiUties, fund equity,
revenues, and expenditures or expenses. The various funds are grouped in the financial
statements as follows:
Governmental Funds - account for the expendable financial resources, other than those
accounted for in Proprietary and Fiduciary Funds. The Governmental Funds utiUze the
modified accrual basis of accounting where the measurement focus is upon determination of
financial position and changes in financiat position, rather than upon net income
determination as wou[d apply to a commerciat enterprise. The individual Governmental Funds
are:
Genera[ Fund accounts for at[ revenues and expenditures appUcabte to the general
operations of the County which are not accounted for in other funds.
Speciat Revenue Funds - Special Revenue Funds account for the proceeds of specifiC revenue
sources (other than those derived from special assessments, expendabte trusts, or dedicated
for major capitat projects) requiring separate accounting because of [e8a[ or regutatory
provisions or administrative action. Special Revenue Funds consist of the Federal/State Grant
Fund and Enhanced 911 Fund. A description of the nature and purpose of each fund fo[[ows:
Federal/State Grant Fund - accounts for various federal and state grant funds including the
funding for the Comprehensive Services Act program, criminal justice grants, Section 8 housing
program and other related programs.
Enhanced 911 Fund accounts for County revenues assessed for the operation and
maintenance of the Enhanced 911 emergency respOnse system.
Courthouse Maintenance Fund - accounts for courthouse maintenance fees collected resulting
from traffic and related fines.
Tourism Fund - accounts for funds appropriated for tourism projects.
16
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 7.000 (CONTINUED)
Note 1-Summary of Significant Accounting Policies: (Continued)
D. FinanCiaL Statement Presentation: (Continued)
Debt Service Funds - The Debt Service Funds account for the accumulation of resources for
and the payment of general Jong-term debt principal, interest and reJated charges. The Debt
Service Funds consist of the General Debt Service Fund and the Visitor Center Debt Service
Fund. A description of the nature and purpose of each fund foLLows:
General Debt Service Fund - accounts for payments on general obligation debt of the County.
Financing is from General Fund revenues.
Visitor Center Debt Service Fund - accounts for payment on the Visitor Center genera[
obligation debt. Financing is provided by rentals received from the Visitor Center.
Capita[ Proiects Funds - The Capital Projects Funds account for financial resources to be used
for the acquisition or construction of major capital facilities. Capital Project Funds consists of
the Fire Service Fund, General Capita[ Improvements Fund, Storm Water Control Fund, and the
Jail Reserve Fund. A description of the nature and purpose of each fund foLLows:
Fire Service Fund - accounts for advance and Loans to volunteer fire and rescue organizations
which serve the County. Financing is provided from General Fund revenues and repayments of
advances and Loans.
Genera[ Capita[ Improvements Fund - accounts for capital project expenditures for generaJ
public improvements and Large equipment acquisitions. Financing is provided by governmental
grants, capital Leases and general fund revenues.
Storm Water Control Fund - accounts for expenditures for drainage and other systems for
storm water controL. Financing is provided primarily from General Fund revenues.
Jail Reserve Fund - accounts for resources accumulated for the County's share of the regional
jail expansion.
Proprietary Funds - The Proprietary Funds account for operations that are financed in a
manner similar to private business enterprises. The Proprietary Fund measurement focus is
upon determination of net income, financial position and cash flows. The Proprietary Funds
consist of the Internal Service Funds.
Internal Service Funds - account for the financing of goods and services provided by one
department or agency to other departments or agencies of the County government. The
Internal Service Funds consist of the HeaLth Insurance Fund and the DupLication Fund.
HeaLth Insurance Fund - accounts for aLL activities of the County and School Board employee
health insurance program. Other jointly governed organizations also participate in the
program.
DupLication Fund - accounts for revenues received for copying, printing and related services.
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
,JUNE 30, 2000 (CONTINUED)
Note 1-Summary of Significant Accounting Policies: (Continued)
D. Financial Statement Presentation: (Continued)
Fiduciary Funds (Trust and A~ency Funds) account for assets held by the County in a trustee
capacity on behalf of others. Trust funds account for assets held by the government under the
terms of a formal trust agreement. A description of the nature and purpose of each fund
fo[Lows:
Trust Funds:
H. & L. Graves'Trust Fund - to account for monies provided by a private donor, the corpus of
which is nonexpendable. Interest earned on assets may be used by property owners in the
Walnut Creek Park area in the event of flooding extends beyond the boundaries of an
easement.
Mclntire Trust Fund -' to account for monies provided by a private donor, the corpus of which is
nonexpendable. Interest and other earnings on assets may be used for educational purposes.
Juanise Dyer Trust Fund - to account for monies provided by private donors, the corpus of
which is nonexpendable. Interest earned on assets may be used to provide for college
scholarships for a graduate of one of the County high schools.
Nicole Thompson Trust Fund - to account for monies provided by private donors, the corpus of
which is nonexpendable. Interest earned on assets may be used to provide for college
scholarships for special education or economically disadvantaged 'students who graduate from
the County school system.
Weinstein Trust Fund - to account for monies provided by private donors, the corpus of which
is nonexpendable. Interest earned on assets may be used to provide for the installation of
traffic control devices for a certain area of the County.
Crozet Crossinqs Trust Fund - to account for monies provided by private donors, the corpus of
which is nonexpendable. Interest earned on assets may be used to provide for assistance to
persons who qualify for the purchase of homes in the Crozet Crossings project.
Proffer Trust Fund - to account for funds received for proffers for three communities Located
in the County. Earnings on these funds may be used for the construction of or upgrade of
certain public improvements in the communities.
Agency Funds:
Special Welfare Fund - accounts for monies provided primarilY throuBh private donors for
assistance of children in foster care, needy senior citizens and others. This fund is also used
to account for monies received from other 8overnments and individuals (i.e., social security
and child support) to be paid to special welfare recipients.
18
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2000 (CONTINUED)
J
Note 1--Summary of Significant Accounting Polities: (Continued)
D. Financial Statement Presentation: (Continued)
Huntin~ and FishinR License Fund - accounts for funds received for state hunting and fishing
Licenses. The funds are remitted to the state on a periodic basis.
DruR Fund - accounts for monies received from state and federal authorities for the prevention
of drug abuse and distribution of illegal substances.
Payroll Suspense Fund - accounts for various employee payroll withholdings and payments of
employee benefits.
Performance Bond Fund - accounts for the receipt and disbursements of performance bonds
required by the County for erosion and sediment control, and other items relative to
construction by private developers.
Fire ProRram Fund - accounts for fire program funds received from the state. The funds are
allocated to the various County volunteer fire companies.
HUD' Family Self Sufficiency Fund - accounts for funds received from various sources for
families participating in the County housing programs.
Juvenile Detention Center Fund - accounts for funds received from participating Localities for
the construction of a regional juvenile detention facility.
4. Account Groups are used to account for genera[ obligation Long-term debt and genera[ fixed
assets. The following are included in the County's account groups:
General Fixed Assets Account Group - This account group is established to account for all fixed
assets of the County. AL! fixed assets in this account group are valued at historical cost or
estimated historical cost if actual cost is not available. Donated fixed assets are valued at fair
market value as of the date received. Fixed assets used in governmental fund type operations
(general fixed assets) are accounted for in the General Fixed Assets Account Group, rather
than in the governmental funds. Public domain ("infrastructure") genera[ fixed assets
consisting of certain improvements other than buildings, including roads, bridges, and
drainage systems, are not capitaUzed along with other genera[ fixed assets.
General LonR-Term ObJiqations Account Group - This account group is established to account
for al! long-term obligations of the County, which are expected to be financed from
governmental funds.
5. Component Unit School Board - A description of the nature and purpose of the School Board
fund and account groups follows:
19
COUNTY OF ALBEMARLE~ VIRGINIA
NOTES TO FINANCIAL STATEMENTS
· JUNE 30, 2000 (CONTINUED)
Note 1-Summary of Significant Accountin~ Policies: (Continued)
D. Financial Statement Presentation: (Continued)
School Fund - accounts for the operation of the County's public school system. Finandn8 is
provided primarily by state and federal 8rants and appropriat.ions from the County of
ALbemarle.
School Cafeteria Fund - accounts for operations of the County's school food service proBram.
Financin8 is provided primarily by food sales and transfer from the School Fund.
School Debt Service Fund - accounts for debt service expenditures for the school system for
the payments of principal and interest on the school system's 8enera[ Ions-term debt,
Financin8 is provided by appropriations from the County of Albemarle.
School Capital Projects Fund - accounts for school construction expenditures. Financin8 is
provided primarily from debt proceeds, construction 8rants and appropriations from the
County of Albemarle.
Account Groups:
General Fixed Assets Account Group - accounts for 8eneral fixed assets of the school system.
General Lon~-Term Obliqation Account Group - accounts for all 8eneral Ions-term obtisations
of the school system indudin8 _Reneral oblisation debt, capital leases, and claims, judsements
and compensated absences.
6. Combined/Combinin~ Format - Combined Financial Statements are referred to as General
Purpose Financial Statements and provide a summary overview of the financial position of all
funds and account Stoups and of the opera[in8 results of all funds. ALl funds and account
8roups of a specific fund classification are combined and presented as' one in the financial
statements. For example, all funds classified as Special Revenue Funds are combined and
presented under the caption "Special Revenue Funds".
7. Budgetary Comparison Statements - The Combined Statement of Revenues, Expenditures, and
Chanses in Fund Balances - Budset and Actual, compare budset and actual data for all
8overnmentaL funds for which budsets were adopted. A review of the budsetary comparisons
presented herein will disclose how accurately the 8overnin8 body was able to forecast the
revenues and expenditures of the County.
Total CoLumns on the Combined Statements - Overview - The total columns on the combined
statements - Overview are captioned "Memorandum Only" to'indicate that they are presented
only to facilitate financial analysis. Data in these columns do not present financial position,
results of operations, or chanBes 'in cash flow in conformity with BeneralLy accepted
accountin8 principles. Neither is such data comparable to a consolidation. Interfund
eliminations have not been made in the aBBreBation of this data.
20
JJ
COUNTY OF ALBEMARLE~, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2000 (CONTINUED)
,sm
Note 1-Summary of Significant Accounting Policies: (Continued)
E. Basis of AccountinR
1. Governmental Funds - Governmental funds utilize the modified accrual basis of accounting
under which revenues and related assets are recorded when measurable and available to
finance operations during the year. Accordingly, real and personal property taxes are
recorded as revenues and receivables when billed, net of allowances for uncollectible
amounts. Property taxes not collected within 45 days after year-end are reflected as deferred
revenues. Taxes collected during the year and taxes due at June 30 collected within 45 days
after that date are recognized as revenue in the accompanying financial statements. Sales
and utility taxes, which are collected by the State or utilities and subsectuentJy remitted to
the County, are recognized as revenues and receivables upon collection by the State or utility,
which is generally 30 to 60 days preceding receipt by the County. Licenses, permits, fines and
rents are recorded as revenues when received. Intergovernmental revenues, cOnsisting
primarily of Federal, State and other grants for the purpose of funding specific expenditures,
are recognized when earned or at the time of the specific expenditure. Revenues from
general purpose grants, such as entitlement programs, are recognized in the period to which
the grant applies.
Expenditures, other than compensated absences and interest on Long-term debt, are recorded
as the related fund liabilities are incurred. Compensated absences are recorded as a general
Long-term obligation when incurred and recorded as an expenditure of the appropriate fund
when paid. Interest on general Long-term debt is recognized when due except for the amount
due on July 1, which is accrued.
2. Proprietary Funds - The proprietary funds account for operations that are financed in a
manner similar to private business enterprises. The Proprietary Funds utilize the accrual basis
of accounting where the measurement focus is upon deter'mination of net income, financial
' P0Sitibn; ~6d Changes in financial pOsition. The Proprietary Fund consists of the Internal
Service Funds.
Internal Service Funds - The internal service funds account for the financing of goods or
services provided by one department or agency to other departments or agencies of the
County 8overnment.
21
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, ?000 (CONTINUED)
Note 1-Summary of Significant Accounting Policies: (Continued)
E. Basis of Accountinq (Continued)
Fiduciary Funds - The nonexpendable trust fund utilizes accounting similar to the proprietary
funds. Using the accrual basis of accounting as described above, nonexpendable trust funds
account for assets of which the principal may not be spent. The a~lenc~l funds are custodial in
nature and do not present results of operations or have a measurement focus. Agency funds
are accounted for using the modified accrual basis of accounting. These funds are used to
account for assets that the ~overnment holds for others in an a~ency capacity.
F. Budqets and Budgetary Accountin[~
Budgets were le~alty adopted and employed as a management control device durin~ the year for
the foJlowin8 funds:
General Fund
Federal/State Grant Fund
E-911 Fund
Courthouse Maintenance Fund
Tourism Fund
General Debt Service Fund
Visitor Center Debt Service Fund
Capital Improvement Fund
Storm Water Control Fund
School Fund
School Cafeteria Fund
School Debt Service Fund.
School Capital Projects Fund
Budgets were not adopted for the Fire Service, Jail Reserve, HeaLth Insurance and Duplication
Funds, or the Trust and ABency Funds.
The budgets as presented are prepared on the same basis of accounting as the basic financial
statements described above. The following procedures are used by the County in establishing the
budgetary data reflected in the financial statements:
Prior to March 30, the County Executive submits to the. Board Of Supervisors a proposed
operating and capital budget for the fiscal year commencing the following JuLy 1. The operat-
in8 budget and capital budget include proposed expenditures and the means of financing
them.
2. PubLic hearings are conducted to obtain citizen comments.
3. Prior to June 30, the budget is legally enacted through passage of an Appropriations
Resolution.
The Appropriations ResoLution-pLaces legal restrictions on expenditures at the fund, function
and department Level. The appropriation for each fund, function and department can be
revised only by the Board of Supervisors. However, the School Board may transfer budgeted
amounts within the School system's categories at the function level. The Director of Finance
is authorized to transfer amounts between Line items at the department leveL. Supplemental
appropriations in addition to the original budget were made during the year.
22
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2000 (CONTINUED)
Note 1-Summary of Significant Accountin8 Policies:
F. BudRets and BudRetary AccountinR (Continued)
5. ALL budgets are adopted on the modified
purposes.
(Continued)
accrual method
used for financial statement
6. Appropriations lapse on June 30, for all County and School Board funds.
7. AlL budget data presented in the accompanying financial statements is the revised budget as of
June 30.
8. If budget amendments exceed 1% of the original adopted budget, or $500,000, whichever is
[ess, the Board of Supervisors may LegaLly amend the budget only by following procedures used
in the adoption of the original budget. There were no budget amendments that exceeded the
1% or $500,000 [imitation.
Reconciliation of Exhibits 2 and 3 for the Capital Projects Funds:
Total revenues ..................
Total expenditures ................
Excess (deficiency) of revenues
over expenditures ...............
Total other financing sources - net .....
Excess (deficiency) of revenues and other
financing sources over expenditures and
Other financing uses ..............
Fund ba[anc'e, beginning ............
Fund balance, ending ..............
Exhibit 2 Adjustments Exhibit 3
342,321 $ $ 342,321
2~ 847~ 216 2~ 847~216
(2,504,895) $ $ (2,504,895)
3,122~ 831 3~ 122~831 .
617,936 $ $ 617,936
6~ 336,763 2,300~000 4,,036,763
6~954~699 S 2~300~000 $ 4~654~699
Adjustments
Total revenues ............................. S
Fire Service Fund ................ , ..........
Total expenditures:
Fire Service Fund ........................... S
Fund balance, beginning:
Fire Service Fund ........................... S
Jail Reserve Fund . .' .........................
Total .................................. S
Fund balances, ending:
Fire Reserve Fund ................. ? ........ S
Jail Reserve Fund ...........................
Fund balances, endin8 ......................... $
2,000,000
300~000
2~300~000
2,000,000
300,000
2~300~000
23
COUNTY OF ALBEMARLE~, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
,JUNE 30, 2000 (CONTINUED)
Note 1-Summary of Significant Accounting Policies: (Continued)
Cash Equivalents - For purposes of the Statement of Cash FLows, cash equivalents are defined as
short-term highly Liquid investments that are both (a) readily convertible to known amounts of
cash, and (b) so near the maturity that they present insignificant risk of changes in value because
of changes in interest rates. GeneraL[y, on[y investments with original maturities of three months
or Less meet this definition.
He
Investments - Investments, consisting of common funds, U.S. government securities, the Local
government investment pool and the state non-arbitrage program are stated at fair value. These
investments are reported in the accompanying financial statements as cash equivalents.
Investments of the Nonexpendable Trust Funds are also reported at fair value.
Inventory - Inventories'are accounted for under the consumption method where purchases of
goods are recorded as expenditures when the goods are used. Inventories are valued at Last
invoice price which approximates the first in, first out method.
Compensated Absences - Vacation and sick Leave expenditures are recognized in the governmental
fund types to the extent paid during the year and the unpaid vested amount which is expected to
be paid within ninety days after year-end. The Liability for the amount expected to be paid within
ninety days of year-end is included in compensation payable. The Liability for the remainder of
the vested vacation and sick Leave is recorded in the General Long-Term Debt Account Group.
ALLowance for Uncollectible Accounts - The County calculates its allowance for uncollectible
accounts usinB historical co[Lection data and, in certain cases, specific account analysis. The
allowance amounted to $425,000 at June 30, 2000 and is composed solely of property taxes.
Fixed Assets - Fixed assets used in governmental fund types of the government are recorded in the
general fixed assets account group at cost or estimated historical cost if purchased or
constructed. Donated fixed assets are recorded at their estimated fair value at the date of
donation. Assets in the general fixed assets account group are not depreciated. Interest incurred
during construction is not capitalized on general fixed assets.
Public domain (infrastructure) general fixed assets (e.g., roads, bridges, sidewalks and other
assets that are immovable and of vatue only to the government) are not capitalized.
The cost of normal maintenance and repairs that do not add to the Value of the asset or
materially extend assets' Lives are not included in the general fixed assets account group or
capitalized in the proprietary funds.
Retirement PLan - Retirement PLan contributions are actuariaJLy determined and consist of current
service costs and amortization of prior service costs over a 30-year period. The County's policy is
to fund pension cost as it accrues.
Use of Estimates The preparation of the County's financial statements in conformity with
generaLty accepted accounting principles requires management to make estimates and
assumptions that affect reported amounts of revenues and expenditures/expenses during the
reporting period. Actual results could differ from those estimates.
24
COUNTY OF ALBEMARLE~, VIRGINIA
NOTES TO FIN ANCIAL STATEMENTS
.JUNE 30, 7000 (CONTINUED)
Note 1-Summary of Significant Accountin~ Policies: (Continued)
New Governmental Accounting Standards Board Standards (GASB) - GASB has issued Statement No.
34, Basic Financial Statements - and Mana~lement's Discussion and Analysis - for State and Local
Governments, which establishes specific standards for the basic financial statements,
management's discussion and analysis (MDEA), and certain required supp[ementary information
other than MDEA. This statement wiLL become effective for the County in fiscal year 2002.
Management has not yet determined the impact o~ this statement on the financial statements.
Note 2-Cash and Investments:
Deposits At year-end the carrying value and bank balances of the
components included in the reporting entity were as fo[Lows:
primary ~overnment and
Bank BaLances
Carrying Bank Insured and/or
VaLue BaLances CoLLateratized
Primary Government ................ S
(3,859,481) $ 1,396,378 $ .1,396,378
Component units:
School Board ....................
Total cash in banks .............. $ (3~85%481) $ 1~396,378 $ 1,396~378-
Under the Virginia Security for Deposits AclU, banks hoJdin8 public deposits in excess of the amounts
insured by FDIC must pledge coLLateraL in the amount of 50% of excess deposits to a coLLateraL Pool in
the na me of the State Treasury Boa rd. Savings and Loan institutions are required to coLLateraJize 100%
of deposits in excess of FDIC Limits. The State Treasury Board is responsible for monitc~ring compliance
with the coJtateraLizatiOn and reporting requirements of the Act and for notifying Local governments of
compliance by banks and savings and Loans. The State Treasury Board may make additional
assessments against participating financial institutions in the event the pool cannot cover Losses. The
security for bank balances of deposit are U.S. 8overnment securities. The funds covered under the
Act are considered to be coLJateraLized. The colLateraL is held in the name of the State Treasury Board
rather than the name of the LocaLity. Deposits covered under the Act are considered to be insured.
Investments - Statutes authorize the County to invest in obligations of the United States or agencies
thereof, obligations of the CommonweaLth of Virginia or poLiticaL subdivisions thereof, obligations of
the International Bank for Reconstruction and DeveLopment (WorLd Bank) and Asian DeveLopment
Bank, the African DeveLopment Bank, commercial paper rated A-1 by Standard and Poor's Corporation
or P-1 by Moody's cOmmerciaL Paper Record, banker's acceptances, repurchase agreements, the state
Treasurer's Local Government Investment Pool (LGIP), and the Virginia State Non-Arbitrage Program
(SNAP). In addition to the County's investments, investments were included for the NonexpendabLe
Trust Fund which consists of common funds and U. S. Government securities held in trust.
25
COUNTY OF ALBEMARLE,, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2000 (CONTINUED)
Note 2-Cash and Investments: (Continued)
Investments - (Conti nued)
Investments are categorized into these three categOries of credit risk:
(1) Insured or registered, or securities heL.d by the government or its agent in the government's
name.
(2) Uninsured and unregistered, with securities held by the counter-party's trust department or
agent in the government's name.
(3) Uninsured and unregistered, with securities held by the counter-party or by its trust department
or agent but not in the government's name.
At year end, the government's investments are categorized into these three categories of risk:
Primary Government:
Category Not Carrying Fair
I 2 3 Categorized. Amount Vatue
U.S. government securities $ 15,000 $ $ $
Repurchase agreements . . 6~826~138
$ 15,000 $ 15,000
6~826~138 6~826~138
Totat ' $ 15,000 $
$ 6~826~138. 6,841,138 6,841,138
Common funds ............................. $
Virginia Local Government Investment Pool ..........
Money market mutual funds .....................
Virginia State Non-arbitrage Program (SNAP) ..........
318,107 S 318,107 $ 318.,107
31,767,952 31,767,952 31,767,952
615,549 615,549 615,549
1~439~612 1~43%612 1~439~612.
Totalinvestments .......................... $ 34~141~220 $ 40~982~358 $ 40~982~358
Component Unit School Board:
Virginia State Nomarbitrage Program (SNAP) ........ $
Virginia Local Government Investment Pool .........
Total ................................. S
TotaJ investments .......................
1,759,961 $ 1,759,961 $ 1,759,961
13~936~617 13~936~617 13~936~617
15~696~578 $ 15~696~578 $15~696~578
4%837~798 $ 56~678~936 $ 56~678~936
26
COUNTY OF' ALBEMARLE., VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2000 (CONTINUED)
Note 2-Cash and Investments: (Continued)
Investments - (Continued)
The following is a reconciliation of cash and investments:
Summary of cash and investments
Cash on hand ........................... 5
Deposits ...............................
Investments ............................
Primary School
Government Board Total
4,325 $ 675 5 5,000
(3,859,481) (3,859,481)
40,982,358 15,696,578 56,678,936
Total ................................ $ 37~127,202 515,697,253 $52,824,455.
Per financial statements
Cash and cash equivalents ..................
Investments - restricted ...................
5 36,796,730 $15,697,253 $52,493,983
330,472 330,472
Total .............................. $ 37,127~202 $ 15~697,253 552,824,455
The fair value of the external investment pools is the same as the value of the pool shares.
Investments in the Local Government Investment Pool that are not SEC registered are monitored by
the Treasurer of Virginia and other apPLicable State agencies. Investments in other external
investment pools are all SEC registered securities or federal securities.
There was no involuntary participation in external investment pools.
external investment pools.
The County does not sponsor any
Note 3-Taxes Receivable:
Taxes receivable at June 30, 2000 include:
Uncollected rea[ and personal property taxes .......... $ 3,339,954
Less: ALlowance for doubtful accounts ...............
425~000
Total .................................... $ 2~914~954
Property is assessed at its value on January 1. Property taxes attach as an enforceable lien on
property as of January 1. Taxes are payable in two installments for both real and personal property
on June 5th and December 5th. The County bills and collects its own property taxes.
27
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2000 (CONTINUED)
Note 4-Due From Other Governmental Units:
Amounts due from other governmental units are summarized as follows:
CommonweaLth of Virginia:
RolLing stock tax . ......... ...... $ 128,359 $
Local sales tax ................... 1,646,464
State sales [,ax . .................. -
Other State aid and reimbursements ..... 254,643
PubLic assistance and welfare administration 103,951
Comprehensive services ............. -
Total from Commonwealth of Virginia . .. $ 2~133~417 $
Federal Government:
Federal categorical aid .............. S 33,882 $
Public ass!?tance and welfare administration 195,253
Community development block grant .
Planning grant .................... -
Criminal justice grant ............... -
PubLic safety 8rants ..... ? ........... -
Total due from Federal Government ....
Total due from other governmental units
Special Capital Component
General Revenue Projects Unit School
Fund Funds Funds Board
S
556~ 149
556,149 $
S
462,479
47,462
6,098
23,645
8~191
547,875 S
1,416,528
1,098,479
$ 2,515,007
$ 330,467
$ 229~135 $ $ 330~467
$ 2~362~552 $ 1,104,024 $ $ 2~845,474
Note 5-Advances to Other Public Entities:
The Board of SuPervisors entered into various agreements with certain volunteer fire companies and
rescue squads. These agreements provide for the County to advance funds to these organizations, and
accordingly, these funds have been reserved and reflected as unavailable for appropriation.
Repayments of these advances are to be used to fund future advances to the volunteer fire companies
and rescue squads. The balances of these advances at June 30, 2000 are as foLLows:
Crozet Volunteer Fire Company .......................
EarLysville Volunteer Fire Company .....................
North Garden Fire Department ............... .........
ScottsvilLe Rescue Squad ............................
ScottsvilLe Volunteer Fire Company .....................
Seminole Trail VoLunteer Fire Company ..................
Stony Point Volunteer Fire Company ....................
Western Albemarle Rescue Squad ......................
East Rivanna VoLunteer Fire Company ...................
$ 192,313
318,037
253,457
276,942
77,753
274,000
286,454
85,750
235,200
Total advances ................................ $ 1~999,906
28
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, ;ZOO0 (CONTINUED)
Note 6-1nterfund Balances:
The~e were no interfund balances at June 30, 2000.
Note 7-Mclntire Trust Fund:
The revenues and expenses from the Mclntire Trust Fund are shown in Exhibit 4. Endowment principal
can increase or decrease 'depending on sales and purchases by the trustee during the year. The
principal of the fund was held in trust as follows on June 30, 2000:
Investments (at fair value):
Common funds:
Wachovia Bank, Charlottesville, Virginia, Trustee ...............
........ Bahk'Of Amefica, Charlottesville, Virginia, Trustee .... ~ ..........
Treasurer of Virginia (Series G Bonds) ......................
Total investments ..................................
204,159
111,313
15~000
330~472
Note 8-Fixed Assets:
The following is a summary of changes in the genera[ fixed assets account group during the fiscal year:
Primary Government:
Balance Balance
July 1~ 1999 Additions Deletions June 30~ 2000
Land ........................... $
Building and building improvements ......
Improvements other than buildings .......
Machinery, furniture, fixtures, and equipment
Vehicles .........................
Total Component Unit--School Board ..... $
2,912,712 $ S S 2,912,712
16,651,197 678,141 17,329,338
5,450,712 51,614 5,502,326
4,447,207 179,750 12,393 4,614,564
5~753~225 588~621 182~348 6~159~498.
35~215~053 $ 1~498~126 $ 194~741 $ 36~518~438.
Component Unit-School Board:
Land .................. - .........
Building and building improvements ......
Improvements other than buildings .......
Machinery, furniture, fixtures, and equipment
Vehicles .........................
BaLance
July 1~ 1999 Additions
S 4,185,737 S S
131,477,163 1,553,521
1,865,429 859,884
4,837,112 439,111
9~326~692 1 ~063~272
Total Component Unit-School Board ..... S151,692,133 S 3,915~788 S
Balance
Deletions June 30, 2000
603~641
603~641 S
4,185,737
33,030,684
2,725,313
5,276,223
9,786,323
155~004~280
29
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE .30, 2000 (CONTINUED)
Note 9-Deferred Revenue:
Deferred revenue represents amounts for which asset recognition criteria have been met, but for
which revenue recognition criteria have not been met. Under the modified accrual basis of
accounting, such amounts are measurable, but not available. Deferred revenue totaling $3,687,439 is
comprised of the following:
.Primary Government:
Deferred Property Tax Revenues
Deferred revenue representing uncollected tax billings not available for funding of current
expenditures totaled $2,612,036 at June 30, 2000.
Bo
Property Taxes Received in Advance
Real and personal property taxes for the second instatJment due December 5, 2000 were received
in the amount of $684,702 prior to June 30, 2000.
Other
Health insurance charges received in advance totaled $147,646, and unexpended grant funds of
$16,201 at June 30, 2000.
Component Unit - School Board:
Summer School Tuition
Summer school tuition received prior to June 30, 2000 for courses to be taken after July 1, 2000
amounted to $226,854.
Note lO-Claims, Judgments and Compensated Absences:
The County has accrued the Liability arising from outstanding claims and judgments and compensated
absences.
Primary Government:
County employees earn vacation and sick leave at various amounts depending on the Length of service;
Benefits or pay is received for unused sick Leave or retirement bonus upon termination. There are
various restrictions both for sick Leave and retirement bonus upon termination of employment.
Accumulated vacation up to 36 days is paid upon termination. The County has outstanding accrued
vacation and sick pay totaling 51,439,884 in the General Long-term ObLigation Account Group.
Component Unit-School Board:
Certain School Board employees accrue vacation and sick leave.
The School Board has outstanding accrued vacation and sick pay totaling $1,053,821 in the Genera[
Long-term ObLigation Account Group.
30
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2000 (CONTINUED)
Note 11-General Long-term Obligations:
Primary Government:
Annual requirements to amortize tong-term obligations, other than accrual for compensated absences,
and related interest are as follows:
Notes Payable
Year Principal Interest
2001 $ 46,505 $ 21,229
2002 51,502 16,232
2003 57,037 10,698
2004 63,166 4,569
2005 9~,826 120
Total $ 228~036 $ 52~848
The following is a summary of long-term obligation transactions for the year ended June 30, 2000:
Total general long-term obligations at
July 1, 1999 ................ $
Compensated Capital Lease Notes
Absences Obligation Payable Total
1~327~958 $ 116~656 $ 266~865 $ 1,711~479
Increases in Long-term obligations:
Compensated absences* . ....... $
111~926 S $ $ 111~926
Retirements:
Capital lease obligation ......... $
Note payable ...............
Total retirements ............ $
$ 116,656 $ $ 116,656
38~829 38~829
$ 116~656 $ 38,829 $ 155~485
Total general long term obligations
outstanding at June 30, 2000 ..... $
1~439~884 $
$ 228~036 $ 1~667~920
*Gross increases and decreases are not available.
31
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2000 (CONTINUED)
Note 11-General Long-term Obligations: (Continued)
Primary Government: (Continued)
A summary of genera[ Long-term obligations outstanding at June 30, 2000 foLlows:
Notes payable:
$575,000 issued August 1, 1984, due in monthly installments of $ 5,645, including
interest at 10.25% through August 1, 2004, Thomas Jefferson Visitor Center
revenues pledged aS coLlateraL (Note 16) ............................ $
Compensated absences ................................ ......... .
Total Long-term obUgations outstanding June 30, 2000 .................. $
Amount
OutstandinB
228,036
1,439,884
1 ~667~920
Component Unit School Board:
Annual requirements to amortize long-term debt and related interest are as follows:
General Long-Term Obligations:
Year Ending VRS Loans
June~ 30 Principal Interest Principal
2001 $ 212,456 $ 83,468 $ 4,725,000
2002 229,453 66,472 4,905,000
2003 247,809 48,116 4,605,000
2004 267,634 28,291 4,485,000
2005 86,005 6,880 4,585,000
2006 4,455,000
2007 4,380,000
2008 4,275,000
2009 4,265,000
2010 4,070,000
2011 3,290,000
2012 3,095,000
2013 2,375,000
2014 2,310,000
2015 2,225,000
2016 2,205,000
2017 1,815,000
2018 1,520,000
2019 500,000
2020 140,000
Total $ 1,043~357 $ 233~227
School Bonds
S
Interest
3,416,075
3,136,476
2,879,730
2,628,704
2,376,020
2,120,590
1,579,065
1,624,517
1,382,312
1,144,328
938 264
765 936
622 436
502 296
384 682
268 866
163.439
75.538
21,990
4~270
Literary Fund Loans
Principal Interest
487,258 $ 77,272
410,608 61,654
287,258 48,336
269,758 38,718
220,858 29,626
200,000 22,000
200,000 15,000
100,000 8,000
100,000 4,000
$ 64~225~000 $ 26~035~534 $ 2~275~740 $ 304~606
Compensated absences are not incLuded in the schedule reflecting annual requirements to amortize
long-term obligations since it cannot be estimated when they will be paid.
32
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
,JUNE :30, 2000 (CONTINUED)
Note 11-General Long-term Obligations: (Continued)
Component Unit School Board: (Continued)
The following is a summary of School Board long-term obligation transactions fo~ the year ended June
30, 2000:
Total general long-term
obligations, July 1, 1999 .... $
VRS
Compensated Literary School Early
Absences Loans Bonds Retirement Total
944,209 $2,787,998 $ 66,300,000 $ 1,193,842 571,226,049
Increases in long-l~erm obligations:
School bonds .............. S S
Compensated Absences ...... 109,612
$ 2,835,000 $ S 2,835,000
- 109,612
Total increases ........... $ 109,612 S
$ 2,835,000 $ $ 2,944,612
Retirements:
School bonds ............. $ $ $ 4,910,000 $
State literary Loans ......... 512,258
VRS Early Retirement .......
Total retirements ......... $
$ 512,258 $ 4,910,000 $
150,485
$ 4,910,000
512,258
150,485
150,485 $ 5,572,743
Total general Long-term
obligations, June 30, 2000
1,053,821 $2,275,740 $ 64,225,000 $ 1,043,357 $68,597,918
This space left blank intentionally.
33
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2000 (CONTINUED)
Note 11-General Long-term Obligations: (Continued)
Component Unit School Board: (Continued)
A summary of School Board general lonB-term obligations outstanding at June 30, 2000 foLLows:
General ObLigation Bonds:
Amount
Outstandin8
School Bonds:
$20,455,000,-1997 I Series, issued November 20, 1997, maturity in various annual
instaLLments throush January 15, 2018, interest at rates from 4.35% to 5.35% ......... $18,405,000
$5,900,000, 1996B Series, issued November 14, 1996, maturin8 in annual instaLLments of
$295,000 throush JuLy 15, 2017, interest payable semiannuaLLy at rates from 5.1% to 6.1% 5,015,000
$7,850,000, 1995C Series, issued December 21, 1995, maturin8 in various annuaL.
instaLLments of $395,000 and $390,000 throush JuLy 15, 2015, interest payable
semiannuaLLy at rates from 5.1% to 6.1% .................................. 6,270,000
$450,000 issued November 22, 1994, due in various annual installments of $ 20,000 and
$25,000 throush JuLy 15, 2014 interest payable semiannually at rates from 6.1% to 6.6%.. 325,000
$11,900,000 8eneraL obLisation school bond, 1993 series, issued November 18, 1993,
matudn8 in various annual instaLLments throush December 15, 2013, interest rates from
4.475% to 5% .................................................... 6,410,000
$24,710,000 8eneral oblisation school bond, refundin8 series 1994A, issued January 3,
1994 maturin8 in various annual instaLLments throush December 15, 2011, interest at rates
from 6.069% to 7.169% ............................. ............... ~ ~ 14,650,000
$3,000,000, 1991A Series, issued May 23, 1991, maturity in various annual instaLLments
throush December 15, 2010, interest rates from 6.35%0 to 8.1% ................... 1,785,000
$2,885,000, 1992B Series, issued December 17, '1992, maturity in various annual
installments throush December 15, 2012, interest payable semiannuaLLy at various interest
rates from 5.85%0 to 8.1% ............................................ 1,650,000
$3,000,000, 1998B Series, issued November 19, 1998, maturity in various annual
instaLLments throush JuLy 15, 2019, interest payable semiannuaLLy at rates from 3.6% to
5.1% .......................................................... 2,848,861
$4,245,000 1998B Series, issued November 19, 1998, maturity in various annual
installments throush JuLy 15, 2019, interest payable semiannuaLLy at rates from 3.6% to
5.1% .......................................................... 4,031,139
$2,835,000 1999B Series, issued November 19, 1999, maturity in various annual
.instalLments .through July 15, 2020, interest payable semiannuaLLy at rates from 5.10% to
6.10% ................................. :. ...................... 2~835~000
Total school bonds ....................... ' ....................... $ 64~225~000
COUNTY OF ALBEMARLE~ VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2000 (CONTINUED)
Note 1 l-General Long-term Obligations: (Continued)
Component Unit School Board: (Continued)
Amount
OutstandinB
State Literary Fund Loans:
5800,000 issued March 15, 1971, due in annual installments of 526,650 throuqh March 15,
2001, interest payable semiannually at 3% ................................ 526,650
5700,000 issued April 15, 1972, due in annual installments of 523,350 through April 15,
2002, interest at .3% ...............................................
46,700
51,000,000 issued June 15, 1981, due in annual installments of 550,000 throuqh June 15,
2001, interest payable semiannually at 3% ................................
51,000,000 issued Ausust 15,1981, due in annual installments of $50,000 through August
15, 2001, interest payable semiannually at 3% ..............................
51,000,000 issued June 15, 1982, due in annual installments of 550,000 through June 15,
2002, interest payable semiannually at 3% ................................
$349,904 issued February 1,'1983, due in annual installments of 517,500 throuBh February
1, 2003, interest payable semiannually at 3% ..............................
5977,505 issued February 15, 1984, due in annual installments of $ 48,900 through
February 15 2004, interest payable semiannually at 3% ........................
$239,317 issued November 15, 1984, due in annual installments of 511,900 throuBh
November 15, 2004, interest payable semiannually at 3% ......................
5179,152 issued December 28, 1984, due in annual installments of 58,958 through January
1 ;'20051 interest payable semiannuaUy at 3% ..............................
52,000,000 completed July 21 ,1986, due in annual installments of $100,000 through July
21, 2006, interest payable semiannually at 3% ...............................
$2,000,000 completed June 1, 1989, due in annual instalJments of $100,000 through June
1, 2009, interest payable annually at 4% ...................................
Total state Literary fund Loans ...................................... 5
50,000
100,000
100,000
52,500
195,600
59,500
44,790
700,000
900~000
2~275~740
VRS Early Retirement Incentive Obligation:
52,595,723 issued May 15, 1992, payable in annual installments of 5295,925 throuBh 2004,
interest at 8% ........................ ? ..........................
1~043~357
Compensated Absences ............................................. 1 ~053~821
Total Lon~-term obligations .......................................... 5 68~597~918
35
COUNTY OF ALBEMARLE:, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2000 (CONTINUED)
Note 11-General LonB-term ObliBations: (Continued)
Component Unit School Board: (Continued)
Prior Year Advance Refunding of Debt:
On January 3, 1994, the County issued $24,710,000 General Obligation Bonds, Refunding 1994A Series
to advance refund $14,095,000 of General Obligation Bonds, Series 1991 and $10,615,000 General
Obligation Bonds Series 1989B. As a result, the 1991 Series and the 1989B Series bonds are considered
fully defeased and the Liability for those bonds has been removed from the ~eneral long-term debt
account ~roup. At June 30~ 2000, $8,580,000 of the 1991 Series bonds are still outstandin~ and
$6,070,000 of the 1989B Series bonds are still outstanding, respectively.
Note 12-Contingent Liabilities (Includin~ Federally Assisted Pro~rams and Compliance Audits):
AJ
Federal prosrams in which the County participates were audited in accordance with the provisions
of U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments and
Non-Profit Orqanizations. Pursuant to the provisions of this circular all major prosrams and
certain other programs were tested for compliance with applicable 8rant requirements. While no
major matters of noncompliance were disclosed by audit, nonmajor matters are disclosed in the
Schedule of Findinss and Questioned Costs. Further, the Federal Government may subject grant
prosrams to additional compliance tests which may result in disallowed expenditures. In the
opinion of mana8ement, any future disallowances of current Brant prosram expenditures, if any,
would be immaterial.
The County was named as a party aLon8 with the City of Charlottesville and Rivanna Solid Waste
Authority as defendants relating to the operation of the Ivy Landfill. The plaintiffs allege that
pollutants have been and are bein8 ~ischarged into the air, and undersround and surface waters
in violation of various federal and state laws. The plaintiffs sousht injunctive relief of $25,000
per day in civil penalties for violations of federal and state environmental laws and $5,000,000 in
compensatory damages, and payment of ail attorneys fees. The lawsuit has been settled and
dismissed by all plaintiffs except for two. Those lawsuits were dismissed without prejudice and
may be refiled. The County. has no identified insurance coverage for the claim if it is refited.
Counsel is of the opinion that the lawsuit, if re-filed, has potential liability for the County
primarily arisin8 from the claim, which could require removal of poltutants from the Landfill if
they are contaminating adjacent properties, and for related attorney fees. Counsel is of the
opinion that the County's liability appears to be limited by the ability of the Rivanna Solid Waste
Authority to fund appropriate remediation and settlement of the claims.
BLue Ridge Juvenile Detention Commission This is a joint effort between the City of
Charlottesville, ALbemarle, Greene and Fluvanna counties. These localities have formed a
commission to finance, construct and operate the facility. The City and Albemarle County have
purchased the Land for the facility. The site of the facility is adjacent to the current reBional jail.
36
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2000 (CONTINUED)
Note 12-Contingent Liabilities (Including Federally Assisted prOgrams and Complian'ce'Audlt'S):
(Continued)
Albemarle County and the City wiLL morally guarantee the debt service of the Commission through
annual continuing appropriations. The counties of Greene and Fluvanna will be responsible for
their share of the debt service through a intergovernmental agreement which requires them to
pay for a certain number of beds in the facility, whether they use them or not. These guarantee
amounts Will be paid t0 the City and Albemarle as reimbursements for their share debt service.
Per diem charges will be made to all of the participating and other localities that require bed
space as the space is utilized.
The construction phase of the facility is expected to cost approximately $7,100,000.
Albemarle County is the fiscal agent for the Commission.
Estimated construction and related costs are $8,000,000.
Financing is anticipated to occur as follows:
Revenue bonds (morally guaranteed by the City and ALbemarle) ..
Commonwealth of Virginia construction grants .............
$ 6 ;000,000
2,000~000
Total ....................................... $ 8~000~000
Northern Area Elementary School - This project has been approved and is included in the School
Board's Capital Improvements Program. The site Location has been purchased. The estimated
cost of the project is $10,000,000. Financing is anticipated to be from state construction grants
and the issuance of general obligation school bonds.
E. E-911 System - The City of Charlottesville, University of Virginia and Albemarle County participate
in the Emergency 911 system. The County is the fiscal agent for the operations and capita[
,. portion of the system. The City, U. Va. And County are in the process of upgrading the CAD
system and plan to upgrade the radio communications system. The CAD system contract was
awarded for $1,894,225 and the estimated cost of the communications system upgrade is
~ 513,000,000. Financing of these items has not been finalized.
F. Fire Services Contract - The County has entered into a ten year fire services contract with the City
~. of Charlottesville. This agreement is effective July 1, 2000 with a base cost of $644,427 for the
; first year. Additional charges or credits are dependent on the number of calls answered in the
County by City firegfighters. Annual adjustments shall not exceed 5% per year or the published
change in the Consumer Price Index, whichever is greater.
There are several matters of Litigation involving the County Police Department and certain police
officers. All of these matters have been referred to the County's insurance carriers which are
handling the matters. Counsel is of the opinion that the County has no liability in the matters
other than the financial responsibilities to the insurance carriers.
37
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2000 (CONTINUED)
Note 13-Deferred Compensation Plan:
The County offers its employees a deferred compensation plan created in accordance with Internal
Revenue Code Section 457. The plan, available to all County employees, permits them to defer the
payment of a portion of their satary until future years. The deferred compensation is not avaitabLe to
employees until termination, retirement, death, or unforeseeable emergency. ALt amounts of
compensation deferred, including the investments and earnings thereon, are vested with the
individual emp[oyees in trusteed ptans, and are as such, not subject to the claims of the County's
general creditors.
Note 14-Part-Time Employee Pension. Plans:
The CountY contributes to the County of A[bemarJe Pension PLan for Per~manent Part-time Employees,
a defined contribution plan for its permanent part-time emptoyees. Under the terms of the plan
administered by Qualified PLans Services, employees are eLigibte to participate following five years of
service. Between five and ten years of service participants receive a contribution of five percent (5%)
of covered payroll Between ten and fifteen years of service Participants receive a contribution of
seven percent (7%) of covered payroll. Between fifteen and twenty years of service participants
receive a contribution of nine percent (9%) of covered payroll
Participants with over twenty (20) years of service receive a contribution of eleven percent (11%) of
covered payroll. The County and School Board provide ali contributions to the p[an (the employee
makes no contributions to the plan). In a defined contribution plan, benefits depend solely on
amounts contributed to the plan plus investment earnings.
The County and School Board's contributions to the plan for fiscal year 2000 was $6,356 and $132,301,
respectively. Total payroll for covered County employees was $74,924 and School Board employees
was $2,070,297. The contribution averaged 8.48% and 6.39% of the covered payrolls of the County and
School Board, respectively. The County and School Board had no investments with the plan at any
time during the year.
Note 1 5-Annexation and Revenue Sharing A'greement:
An Annexation and Revenue Sharing Agreement dated February 17, 1982 between the County and the
City of Charlottesville, Virginia was approved in a public referendum on May 18, 1982. The agreement
requires the County and City annually to contribute portions of their respective real property tax bases
and revenues to a Revenue and Economic Growth Sharing Fund. Distribution of the fund and the
resulting net transfer of funds shall be made on eai:h January 31 white this agreement remains in
effect.
During the time this agreement is in effect, the City will not initiate any annexation procedures
against the County. Also, pursuant to this agreement, a committee was created to study the
desirability of combining the governments and the services presentlY provided by them.
38
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2000 (CONTINUED)
J
Note 15-Annexation and Revenue Sharing A~reement: (continued)
This agreement became effective July 1, 1982 and remains in effect untiL:
1. The County and City are consoUdated into a single political subdivision, or
2. The concept for independent cities presently existing in Virginia is altered by State Law in
such a manner that real property in the City becomeS a part of the County's tax base, or
3. The County and City mutuaLLy agree to cancel or change the agreement.
imm
During the fiscal year, the County paid $5,853,794 to the City as a result of this agreement. Amounts
to be paid pursUant to this agreement are to be funded from revenues of the fiscal year in which paid.
Note 16-Thomas Jefferson Memorial FOUndation;
During 1985, the County and the City of CharLottesviLLe jointly purchased a parcel of Land from the
CommonweaLth of Virginia. The City subsequently conveyed its interest in the property to the County;
however, the County has agreed to reconvey a one-half interest in the property back to the City after
twenty years. The property has been leased to the Thomas Jefferson Memorial Foundation by the
County for a period of twenty years with periodic Lease payments of $67,734 per annum. The
Foundation has assumed responsibility for substantiaLLy aLL operating costs relating to the property
such as utilities, repairs and insurance. At the end of the Lease term, the County wiLL retain title to
the property, subject to the reconveying of the one-haLf interest to the City.
The acquisition of the property by the County was financed with a twenty year revenue note totaling
$575,000, which is carded as part of the County's general Long-term debt and has a balance
outstanding of $228,036 at June 30, 2000. The note is payable solely from revenues generated from
the Lease of property to the Foundation. The related revenues and expenditures are shown in the
Debt Service Fund.
39
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, :2000 (CONTINUED)
Note 17-Defined Benefit Pension Plan:
The .County and Component Unit School Board participate in the Virsinia Retirement System defined
benefit pension plan.
PLan DesCription:
Name of PLan:
Identification of Plan:
Administering Entity:
Virsinia Retirement System (VRS)
Asent and Cost-Sharin8 MuLtiple-EmpLOyer Defined Benefit Pension PLan
Virsinia Retirement System (System)
ALl fuLl-time, salaried permanent emploYees of participatin8 employers must participate in the VRS.
Benefits vest after five years of serVice. EmpLoyees who retire with a reduced benefit at abe 55 (aBe
50 for participatin8 Law enforcement officers and firefishters) with at least five years of credited
service are entitled to an annual retirement benefit payabLe monthly for life in an amount equal to 1.5
percent of their averase final salary (AFS) up to $13,200 plus 1.65 percent of AFS over 513,200 for
each year of credited service. An optional reduced retirement benefit is available to members of VRS
as early as abe 50 with 10 years of credited service. Employees with 35 years or more of credited
service are entitled to an annual benefit equal to 1.65 percent of AFS for each year of credited
service. In addition, retirees qualify for annual cost-of-livin8 increases besinnin8 in their second year
of retirement. AFS is defined as the hishest consecutive 36 months of salary. Benefits are actuariaLLy
reduced for retirees who retire prior to becomin8 eLisibLe for full retirement benefits. Participatin8
LaTM enforcement officers and firefishters may receive a monthly benefit supplement if they retire
prior to abe 65. The VRS also provides death and disability benefits. TitLe 51.1 of the Code of Virqinia
(1950), as amended, ass. isns the authority to establish and amend benefit provisions to the State
Lesislature.
The System issues a publicly available comprehensive annual financiaL report.that includes financial
statements and required supplementary information for VRS. A copy of that report may be obtained
by writin8 to the System at P.O. Box 2500, Richmond, VA 23218-2500.
Fundin~ Policy:
PLan members are required by TitLe 51.1 of the Code of Virginia (1950), as amended, to contribute 5%
of their annual salary to the VRS. This 5% member contribution may be assumed by the employer. In
addition, the County and School Board are required to contribute the remainin8 amounts necessary to
fund participation in the VRS usin8 the actuarial basis specified by the statute and approved by the
VRS Board of Trustees. The County and School Board non-professional employee contribution rates for
the fiscal year ended 1999 were 6.22% and 4.75% of annual covered payroLL, respectively.
The School Board's contribution rate for the VRS statewide cost sharin8 pool for its professional
employees was 9.04%.
40
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
.JUNE 30, 2000 (CONTINUED)
Note 17-Defined Benefit Pension Plan: (Continued)
Plan Description: (Continued)
Annual Pension Cost:
For fisca~ 2000, the County's annual pension cost of $1,020,640 (does not include the employee share
assumed by the County which was $820,450) was equal to the County's required and actual
contributions. The required contribution was determined as part of the June 30, 1998 actuarial
valuation using the entry age normal actuarial cost method.
In fiscal 2000, the County of Albemarle SchOol Board's annual pension cost for the Board's non-
professional employees was $213,785 (does not include the employee share assumed by the Board
which was $225,037) which was equa! to the Board's required and actual contributions. The required
contribution was determined as a part of the June 30, 1998 actuarial valuation using the entry age
normal actuarial cost method.
The School Board professional employees are included in the VRS statewide cost-sharing pool The
Board's required employer and employee contributions to this pool was $4,003,125 and $2,214,118,
respectively.
The actuarial assumptions used for fiscal 2000 contributions are as follows:
Valuation date ..................
Actuarial cost method .............
Amortization method ..............
Payroll growth rate ...............
Remaining amortization period ........
Asset valuation method .............
Actuarial assumptions:
Investment rate of return ~ ........
Non-Professional
County School Board
June 30, 1998
Entry Age Normal
Level percent, dosed
4%
10 Years
Modified market
8.00%
June 30, 1998
Entry Age Normal
Level percent, dosed
4%
30 Years
Modified market
8.00%
Projected salary increases ~ Non LED Employees ............
LED Employees ...............
Cost-of-living adjustments .........
4.00% to 6.15%
4.25% to 6.00%
3.5%
4.00% to 6.15%
3.5%
~ Includes inflation at 4%,
41
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2000 (CONTINUED)
Note 17-Defined Benefit Pension Plan: (Continued)
Annual Pension Cost: (Continued)
Trend Information
Fiscal Year
Ending
AnnuaJ Percentage Net
Pension of APC Pension
Cost (APC) (1) Contributed ObLigation
County:
June 30, 1998 ............. $
June 30, 1999 .............
June 30, 1999 .............
1,031,463 100%
913,904 100%
1,020,640 100%
School Board Non-ProfessionaL:
June 30, 1998 ............. $
June 30, 1999 .............
June 30, 2000 .............
160,499 100%
178,940 100%
213,785 100%
(1) EmpLoyer portion only
Required SuppLementary Information: Schedule of Funding Progress
Actuarial Actuarial Unfunded
Value of Accrued (Excess Funded) Funded Annual
VaLuation Assets LiabiLity Actuarial Ratio Covered
Date (AVA) (AAL) Accrued LiabiLity (2) (3) PayroLL
UAAL
as %
of PayroLl
(4) (6)
County:
06/30/96 $ 23,747,578 $ 23,164,742 $ (582,836) 102.5% $13,120,323
06/30/98 33,731,551 31,186,219 (2,545,332) 108.2% 15,951,001
06/30/99 39,518,407 35,953,'423 (3,564,984) 109.9% 14,871,020
(4.4%)
(16.0%)
(24.0%)
School Board Non-ProfessionaL:
06/30/96 $ 5,224,135 $ 5,274,266 S 50,131 99.0% S 3,349,648
06/30/98 '7,Z79,588 6,980,628 (298,960) 104.3% 3,712,390
06/30/99 8,526,689 7,832,901 (694,598) 108.9% 4,136,336
1.5%
(8,1%)
(16.8%)
42
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
,JUNE 30, 2000 (CONTINUED)
Note 18-Legal Compliance:
A. Expenditures in Excess of Appropriations:
Expenditures did not exceed appropriations in any fund at June 30, 2000.
Fund Deficits
There are no funds with deficit balances at June 30, 2000.
Note 19-Self Insurance/Risk Management:
The County administers employee health
insurance activity has accounting in an
accounting in the General and School funds.
and unemployment insurance programs. The health
internal service fund. Unemployment programs have
Employee Health Insurance:
ALbemarle County, Albemarle County School Board, Albemarle County Water and Sewer Authority, and
several other entities established a public entity risk pool to provide for consolidated health care
benefits plan for their employees. The plan is based on a service contract with a private carrier in
which bills are derived from actual expenses incurred or claims filed; The plan includes a maximum
liability amount of 25%0 over the annual estimate provided by the carrier. The participating agencies
have estabUshed a reserve fund to meet the 25%0 potential liability. Each Participating agency is
responsible for payinq amounts billed I~y the County.
Liabilities for unpaid claims and claim.adjustment expenses are estimated based on the estimated
ultimate cost of settling the claims, including the effects of inflation and other societal and economic
factors.
Changes in the balances of claim Liabilities during the past three years are as follows:
Fiscal Year
CLaims Current CLaims
Liability Year CLaims CLaims and Liability
Beginning and Changes Other End of
of. Year in' Estimates Payments Year
1998
1999
2000
874,398 S 5,982,167 S 5,713,854 $ 1,142,711
1,142,711 6,895,026 6,854,373 1,183,358
1,183,358 7,380,199 7,594,544 969,013
43
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FIN ANCIAL STATEMENTS
JUNE 30, 2000 (CONTINUED)
Note 19-Self Insurance/Risk Management: (Continued)
UnempJovment Insurance:
The County is fully self-insured for employment claims. The Virginia Employment Commission bills the
County for all unemployment claims. The liability for billed but unpaid claims has been accrued in the
General and School Funds. No Liability has been recorded for estimated unreported claims. The
amount of estimated unreported claims is not expected to be significant.
Property and Casualty Insurance:
The County and School Board contracts with the Virginia Municipal Group Self Insurance Association to
provide coverages. In the event of a Loss deficit and depletion of all assets and available insurance of
the Association, the Association may assess all members in the proportion which the premium of each
bears to the total premiums of all members in the year in which such deficit occurs.
The County and School Board contract with private insurance carriers for property damage, employee
crime and dishonesty and general Liability coverages. The property coverages are for specific amounts
based on values assigned to the insured properties. Liability coverages are for $2,000,000.
The County contracts with the VirBinia Department of Risk Management for public officials and Law
enforcement Liability coverages. This program is similar to the Virginia Municipal Group Self Insurance
Association as described above. Liability coverages are for $1,000,000.
Other:
The County has not had reductions in insurance coverages or settlements in excess of insurance
coverages for the past three fiscal years.
This space intentionally left blank
44
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2000 (CONTINUED)
Note 20-Surety Bonds:
The foLLowing County officials are covered by surety bonds in the foLLowing amounts:
FideLity and Deposit Company of MaryLand - Surety:
Shelby J. Marshall, CLerk of the Circuit Court .....................
Melvin A. Breeden, Director of Finance .........................
Edgar S. Robb, Sheriff ......................................
Director of Finance and Subordinate Employees-BLanket Bond .........
S
103,000
750,000
30,000
500,000
United States Fi'deLity and Guaranty Company - Surety: ..... 10,000
Tina PendLeton Fuller, Clerk of the School Board ...................
ALL County Employees (Finance E Social Services) - BLanket Bond ........
ELLa W. Carey, CLerk of the Board of Supervisors ...................
Robert W. Tucker, Jr., County Executive ........................
Sally H. Thomas, Supervisor .................................
Charlotte Y. Humphds, Supervisor ........................... ~..
Walter F. Perkins, Supervisor ................................
David P. Bowerman, Supervisor ..............................
Charles S. Martin, Supervisor ................................
Lindsay G. Dottier, Jr., Supervisor ............................
100,000
5,000
5,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
Note 21-Accrued Landfill Costs:
In 1991 the County transferred its share of the joint City-County Landfill ope[ations and the related
assets and Liabilities (including remediation and post-closure LiabiEties) to the Rivanna Solid Waste
Authority. However, the Keene Landfill site was not transferred as a part of this action. The Keene
Landfill was closed prior to October, 1993 when the federal and state regulations required more
extensive monitoring and post-closure care of the Landfill site. The County performs routine
maintenance and monitoring of the site on an annual basis. Future postcLosure monitoring and
maintenance costs are not expected to be significant.
Note 22-Other Post-Employment Benefits:
Pursuant to County and School Board personnel policies, the County and School Board provide health
insurance benefits for persons who retire from County and School Board employment and meet certain
other criteria. In fiscal 2000, seventy-two persons were in the program and the County and School
Board combined cost was $176,583.
45
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
,JUNE 30, 2000 (CONTINUED)
Note 23-Subsequent Event:
On August 2, 2000 the County purchased Land for possible future capital projects. The cost of this
purchase was $485,014. The County also purchased Land on October'31, 2000 for the site of the new
Northern ELementary School The cost of this purchase was $1,867,005.
Effective October 1, 2000 the County entered into an operating Lease agreement for office-space to
house the County's Social Services Department. The terms of the Lease require monthly payments for
60 months. The first twelve monthly payments are $20,522.50. Subsequent year's rentals are to be
increased based on the increase in the Consumer Price Index. The County may terminate the Lease
upon six months advance written notice to the lessor. The lease may be renewed by the County for
three additional terms of three years each.
On September 20, 2000 the County approved the issuance of $2,605,000 of general obligation school
bonds. The bond proceeds are to used for various school capital projects and renovations of school
facilities.
46
Combinin~ ~Financial Statements
This Page Left Blank Intentionally
SPECIAL REVENUE FUNDS
FederaL/State Grant Fund - accounts for various federal and state grant funds including the
funding for the Comprehensive Services Act program, criminal justice grants, Section 8
housing program and other related programs.
Enhanced 911 Fund accounts for County revenues assessed 'for the operation and
maintenance of the Enhanced 911 emergency response system.
Courthouse Maintenance Fund accounts for courthouse maintenance fees collected
resulting from traffic and related fines.
Tourism Fund - accounts for funds appropriated for tourism projects.
COUNTY OF ALB£MARLE, VIRGINIA
Special Revenue Funds
Combining Balance Sheet
At June 30, 2000
Exhibit A- 1
ASSETS
Cash and cash equivaLents
Accounts receivable
Due from other governments
Total assets
Federal/
State _
Grant Fund
$ 22,664
55,524
1,104,024
$ 1,182,212
Enhanced
911
Fund
2,300,195
74,602
$ 2,374,797
Courthouse
Maintenance
Fund
19,485 $
2,802
$ 22,287 $
Tourism
Fund
1,626,836
1,626,836
Totals
3,969,180
132,928
1,104,024
5,206,132
LIABILITIES AND EO. UITY
Liabilities:
Accounts payable
Compensation payable
Total liabilities
Equity:
Fund Balances:
Unreserved:
Undesignated
$ 57,140
56,554
S 113,694
1,068,518
$ $ $
S S $
2,374,797
22,287
Total liabilities and equity $ 1,182,212 $ 2,374,797 $ 22,287 $
273,250
273,250
1,353,586
1,626,836
330,390
56,554
386,944
4,819,188
5,206,132
The accompanying notes to financial statements are an integral part of this statement.
50
COUNTY OF ALBEMARLE, VIRGINIA
Special Revenue Funds
Combining Statement of Revenues, Expenditures and Changes in Fund Balances
Year Ended June 30, 2000
Exhibit A-2
Federal
State Enhanced Courthouse
Grant 911 Maintenance
Fund Fund Fund
Tourism
Fund Totals
Revenues:
Other local taxes
Revenue from use of money and property
Permits, privilege fees and regulatory licenses
Charges for services
Miscellaneous
Recovered costs
Revenue from the Commonwealth
Revenue from the Federal Government
Total revenues
S 815,860 S
15,190 158,188
879
100,639
36,744
2,460,250
3,232,713
$ 5,846,415 $ 974,048 $
34,528
S 815,860
173,378
35,407
100,639
36,744
2,460,250
3,232,713
34,528 $ $ 6,854,991
Expenditures:
Current:
Genera[ government administration
Judicial ac ministration
Public safety
Public works
Health and we[fare
Community development
Total expenditures
$ $ $ $
44,085
852,848 811,036
4,848,376
1,675,213
S 7,420,522 S 811,036 S
$
44,085
1,663,884
4,848,376
293,750 1,968,963
$ 293,750 $ 8,525,308
Excess (deficiency) of revenues
over expenditures
S (1,574,107) $ 163,012 S
34,528 S (293,750) S (1,670,317)
Other financing sources (uses):
Operating transfers in
Operating transfers out
Transfers from component unit
Total other financing sources (uses)
S 1,700,969 $ $
(70,336)
500,000
(114,691) (46,200)
S 796.,858
S 2,130,633 S (114,691) S (46;200) S
S 2,497,827
(231,227)
500,000
796,858 S 2,766,600
Excess (deficiency) of revenues E other
sources over expenditures E other uses
Fund balances at beginning of year
Fund balance at end of year
$ 556,526 $ 48,321 $ (11,672) $
511,992 2,326,476 33,959
S 1,068,518 S 2,374,797 S 22,287 S
503,108 $ 1,096,283
850,478 3,722,905
1,353,586 $ 4,819,188
The accompanying notes to financial statements are an integral part of this statement.
51
COUNTY OF ALBEMARLE, VIRGINIA
Combining Statement of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-Special Revenue Funds
Year Ended June 30, 2000
Federal/State Grant Fund
Budget Actual
Enhanced 911 Fund
Vadance Variance
Favorable Favorable
(Unfavorable) Budget Actual (Unfavorable)
Revenues:
Other local taxes
Revenue from use of money and property
Charges for services
Miscellaneous
Recovered costs
Revenue from the Commonwealth
Revenue from the Federal Government
804 15,190 14,386
1,250 879 (371)
179,524 100,639 (78,885)
21,172 36,744 15,572
2,980,215 2,460,250 (519,965)
4,043,506 3,232,713 (810,793)
$ $ $ 1,198,466 $ 815,860 $ (382,606)
158,188 158,188
Total revenues
$ 7,226,471 $ 5,846,415 $ (1,380,056) $ 1,198,466 $ 974,048 $ (224,418)
Expenditures:
Current:
Judicial administration
Public safety
Health and welfare
Community development
S 51,944 S 44,085 S 7,859 S
959,854 852,848 107,006 1,045,746
5,954,960 4,848,376 1,106,584
2,642,728 1,675,213 967,515
S $
811,036 234,710
Total expenditures
S 9,609,486 $ 7,420,522 S 2,188,964 S 1,045,746 $ 811,036 $ 234,710
Excess (deficiency) of revenues
over expenditures
$ (2,383,015) $ (1,574,107) $ 808,908 S 152,720 $ 163,012 $ 10,292
Other financing sources (uses):
Operating transfers in
Operating transfers out
Transfers from component unit
$ 1,700,769 $ 1,700,969 S 200 $
(35,847) (70,336) (34,489) (867,820)
400,000 500,000 100,000
$ $
(114,691) 753,129
Total other financing sources (uses) S 2,064,922 $ 2,130,633 '$ 65,711 S (867,820) $ (114,691) $ 753,129
Excess (deficiency) of revenues E other
sources over expenditures E other uses
$ (318,093) $ 556,526 S 874,619 S (715,100) S 48,321 $ 763,421
Fund balances at beginning of year
318,093 511,992 193,899 715,100 2,326,476 1,611,376
Fund balance at end of year
$ $ 1,068,518 $ 1,068,518 $ S 2,374,797 S 2,374,797
The accompanying notes to financial statements are an integral part of this statement.
52
Exhibit A-3
(Continued from previous page)
Courthouse Maintenance Fund
Variance
Favorable
Budget Actual (Unfavorable)
s $ s s
27,600 34,528 6,928
Budget
Tourism Fund
10,000
25,000
Actual
Total
s S
$ 27,600 S 34,528 $ 6,928 $ 35,000 S
Variance
Favorable
(Unfavorable)
Budget Actual
$ $ s $ $ $
$ $ s
(10,000)
(25,000)
Variance
Favorable
(Unfavorable)
$ 1,198,466 $ 815,860 $ (382,606)
804 173,378 172,574
28,850 35,407 6,557
189,524 100,639 (88,885)
21,172 36,744 15,572
3,005,215 2,460,250 (544,965)
4,043,506 3,232,713 (810,793)
S (35,000) S 8,487,537 $ 6,854,991 S
(1,632,546)
1,323,2o5 293,750 1,029,455
$ 51,944 S 44,085 S 7,859
2,005,600 1,663,884 341,716
5,954,960 4,848,376 1,1o6,584
3,965,933 1,968,963 1,996,97o
S 1,323,2o5 $ 293,750 $ 1,029,455 S 11,978,437 S 8,525,308 $
3,4531129
J
$ 27,600 $ 34,528 S 6,928 $ (1,288,205) S (293,750) S 994,455 S (3,490,900) S (1,670,317) $
$ $ $ $ 684,720 $ 796,858 $
(46,200) (46,200)
$ (46,200) $ (46,200) $
S 684,720 S 796,858 $
112,138 $ 2,385,489 $ 2,497,827 $
(949,867) (231,227)
400,000 500,000
112,138 $ 1,835,622 $ 2,766,600 S
$ (18,600) S (11,672) $ 6,928 S
18,600 33,959 15,359
(603,485) $
603,485
503,108 $ 1,106,593 $ (1,655,278) S 1,096,283 S
850,478 246,993 1,655,278 3,722,905
$ $ 22,287 $ 22,287 $
S 1,353,586 $ 1,353,586 S
$ 4,819,188 $
1,820,583
112,338
718,640
100,000
930,978
2,751,561
2,067,627
4,819,188
53
This Page Left Blank Intentionally
DEBT SERVICE FUNDS
General Debt Service Fund - accounts for payments on ~enera[ obligation debt of the
County. Finandn~ is from General Fund revenues.
Visitor Center Debt Service Fund - accounts for payment on the Visitor Center
BeneraL obLi_~ation debt. FinancinB is provided by rentals received from the Visitor
Center.
This Page Left Blank Intentionally
Exhibit B- 1
COUNTY OF ALBEMARLE, VIRGINIA
Debt Service Funds
Combining Statement of Revenues, Expenditures and Changes in Fund Balances
Year Ended June 30, 2000
Visitor
General Center
Debt Debt
Service Service
Fund Fund
Totals
Revenues:
Revenue from use of money and property
$ S 67,734 $
67,734
Expenditures:
Debt service:
Principal
Interest
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other financing sources (uses):
Operating transfers in
S 116,655 $ 38,829
12,639 28,905
$ 129,294 $ 67,734 S
$ (129,294) $
S 329,294 S
$ 155,484
41,544
197,028
S (129,294)
S 329,294
Excess (deficiency) of revenues Et other
sources over expenditures Et other uses
$ 200,000 $
S 200,000
Fund balances at beginning of year
Fund balance at end of year
S 200,000 $
The accompanying notes to financial statements are an integral part of this statement.
$ 200,000
57
COUNTY OF ALBEMARLE, VIRGINIA
Combining Statement of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual - Debt Service Funds
Year Ended June 30, 2000
Revenues:
Revenue from use of money and property
Expenditures:
Debt service:
Principal
Interest
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other financin~ sources (uses):
Operatin~ transfers in
Excess (defidency) of revenues & other
sources over expenditures & other uses
Fund balances at beginning of year
Fund balance at end of year
General Debt Service Fund
Budget Actual
Variance
Favorable
(Unfavorable)
$ $ $
380,068 $ 116,655 $
12,840 12,639
263,413
201
$ 392,908 $ 129.,294 $
263,614
S (392,908) $ (129,294) $
263,614
S 592,908 $
329.,294 $ (263,614)
S 200,000 S 2001000 $
$ 200,000 $ 200,000 $
The accompanyin~ notes to financial statements are an integral part of this statement.
58
Exhibit B-2
Visitor Center Debt Service Fund
Budget Actual
Variance
Favorable
(Unfavorable)
S 68,000 $ 67,734 $
Total
Budget
Variance
Favorable
Actual (Unfavorable)
(266) S 68,000 S 67,734 S
(266)
S 3%000 S 38,829 $
29,000 28,905
171 S 419,068 S 155,484 S
95 41,840 41,544
263,584
296
S 68,000 S 67,734 S
266 S 460,908 $ 197,028
S 263,880
S $ S
S (392,908) (129,294) 263,614
$ S S
S - S $
$ 592,908 329,294 (263,614)
S 200,000 S 200,000 S
S $ S
$ 200,000 S 200,000 S
59
This Page Left Blank Intentionally
CAPITAL PROJECTS FUNDS
Fire Service Fund - accounts for advance and loans to volunteer fire and rescue
organizations which serve the County. Financing is provided from General Fund
revenues and repayments of advances and loans.
General Capital Improvements Fund - accounts for capital project expenditures
for general public improvements and large equipment acquisitiOns'. Fi'n'ancing'is '
provided by governmental 8rants, capita[ teases and general fund revenues.
Storm Water Control Fund - accounts for expenditures for drainage and other
systems for storm water control. Financing is provided primarily from Genera[
Fund revenues.
Jail Reserve Fund - accounts for resources accumulated for the County's share
of the regional jail expansion.
COUNTY OF ALBEMARLE, VIRGINIA
Capital Projects Funds
Combinin~ Balance Sheet
At June 30, 2000
Exhibit C- 1
ASSETS
Cash and cash equivalents
Accounts receivable
Advances to other entities
Total assets
General Storm
Fire Capital Water Jail
Services Improvements Control Reserve
Fund Fund Fund Fund
$ 94 $ 4,051,463
73,470
1,999,906
$ 2,000,000 $ 4,124,933.
713,600 $ 300,000
713,600 $ 300,000
Tota Is
5,065,157
73,470
1,999,906
$ 7,138,533
LIABILITIES AND EQUITY
Liabilities:
Accounts payable
Equity:
Fund Balances:
Reserved for advances to other
entities
Unreserved:
Desisnated for capital projects
Undesisnated
Total fund balances
$ $ 159,524
$ 24,310 S
S 1,999,906 $ $ $
S 183,834
S 2,000,000
$ 1,999,906
94 3,965,409 689,290 300,000 4,954,793
Total liabilities and equ'~ty S 2,000,000
3,965,409
$ 689,290 $ 300,000 S
$ 713,600 S 300,000 $
S 4,124,933
6,954,699
7,138,533
The accompanyin8 notes to financial statements are an intesral part of this statement.
62
Exhibit C-2
COUNTY OF ALBEMA~RLE, VIRGINIA
Combining Statement of Revenues, Expenditures and Changes in Fund Balances--
Capita[ Project Funds
Year Ended June 30, 2000
General Storm
Fi re Capital Water J ai I
Service Improvements Control Reserve
Fund Fund Fund Fund
Totals
Revenues:
Revenue from use of money and property
Char~es for services
Miscellaneous revenue
Recovered costs
Revenue from the Commonwealth
Total revenues
$ 206,513 $ 42,354 5
1,287
33,284
58,883
Expenditures:
Current:
Capital projects
Total expenditures
$ $ 298,680 $ 43,641
$ $ 2,679,158 $ 168,058
$ $ 2,679,158 $ 168,058
Excess (deficiency) of revenues
over expenditures $
Other financing sources (uses):
Operating transfers in
Total other financing sources (uses) $
Excess (deficiency) of revenues ~t other
sources over expenditures F, other uses
$ (2,380,478) $ (124,417) $
Fund balances at beginning of year
$ 3,072,831 $ 50,000
$ 3,072,831 $ 50,000
Fund balance at end of year
$ $ 692,353 $ (74,417) $
2,000,000 3,273,056 763,707 300,000
S 2,000,000 S 3,965,409 S 689,290 $ 300,000
248,867
1,287
33,284
58,883
$ 342,321
$ 2,847,216
$ 2,847,216
$ (2,504,895)
$ 3,122,831
S 3,122,831
$ 617,936
6,336,763
$ 6,954,699
The accompanying notes to financial statements are an integral part of this statement.
63
COUNTY OF ALBEMARLE, VIRGINIA
Combining Statement of Revenues, Expenditures and Changes in Fund Balances--
Budget and Actual--Capital Project Funds
Year Ended June 30, 2000
(Funds for Which Budgets Were Adopted)
General Capital Improvements Fund
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Revenue from use of money and property
Charges for services
MisceLlaneous revenue
Recovered costs
Revenue from the CommonweaLth
Total revenues
50,000 $ 206,513 $ 156,513
34,498 33,284 (1,214)
58,883 58,883
81,278 - (81,278)
$ 224,659 $ 298,680 $ 74,021
Expenditures:
Current:
Capital projects
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other financing sources (uses):
Proceeds from long-term debt
Operating transfers in
Total other financing sources (uses)
Excess (deficiency) of revenues Et other
sources over expenditures Et other uses
Fund batances at beginning of year
Fund balance at end of year
9,560,196 $ 2,679,158 $ 6,881,038
9,560,196 S 2,679,158 $ 6,881,038
$ (9,335,537) $ (2,380,478) $ 6,955,059
2,094,668 $ $ (2,094,668)
3,971,755 3,072,831 (898,924)
$ 6,066,423 $ 3,072,831 $ (2,993,592)
(3,269,114) $ 692,353 $ 3,961,467
3,269,114 3,273,056 3,942
S S 3,965,409 $ 3,965,409
The accompanying notes to financial statements are an integral part of this statement.
64
Exhibit C-3
Budget
Storm Water Control
variance
Favorable
Actual (Unfavorable)
Totals
Budget
Actual
Varlance
Favorable
(Unfavorable)
S 760,649 S
$ 760,649 S
$ 42,354$ 42,354 $
1,287 1,287
50,000 $
34,498
58,883
81,278
248,867 $
1,287
33,284
58,883
198,867
1,287
(1,214)
(81,278)
43,641 $ 43,641 $ 224,659 $ 342,321 S 117,662
592,591 S 10,320,845 $ 2,847,216 S
592,591 S 10,320,845 S 2,847,216 S
168,058 $
168,058 S
7,473,629
7,473,629
$ (760,649) $
(124,417) $
636,232 $ (10,096,186) $ (2,504,895) $
7,591,291
S
50,000
50,000 $
$ (710,649) $
71 O, 649
~ $ S
S
50,000
50,000 S
(74,417) $
763,707
689,290 S
S 2,094,668 $ $
4,021,755 3,122,831
$ 6,116,423 S 3,122,831 $
636,232 $ (3,979,763) $ 617,936 $
53,058 3,979,763 4,036,763
689,290 $ $ 4,654,699 $
(2,094,668)
(898,924)
(2,993,592)
4,597,699
57,000
4,654,699
65
This Page Left Blank Intentionally
INTERNAL SERVICE FUNDS
HeaLth Insurance Fund accounts for aLL activities of the
County and School Board employee health insurance program.
Other jointt~ governed organizations also participate in the
pro~ram.
DupLication Fund accounts for revenues received for
copying, printing and related services.
COUNTY OF ALBEMARLE, VIRGINIA
Internal Service Funds
Combining Balance Sheet
At June 30, 2000
Exhibit D-1
ASSETS
Cash and cash equivalents
Accounts receivable
Total assets
Health
Insurance Duplication
Fund Fund
S 3,396,971 $ 388,153 $
570,234 712
S 3,967,205 S 388,865 S
Totals
3,785,124
570,946
4,356,070
LIABILITIES AND EO,,UITY
Liabilities:
Accounts payable
Accrued liabilities
Deferred revenue
Total liabilities
Equity:
Retained earnings:
Reserved for health insurance claims
Unreserved
Total equity
Total Liabilities and equity
$ 66,037$ 7,735 $
969.,013
147,646
S 1,182,696 $ 7,735 $
$ 2,784,509 $ $
381,130
73,772
969,013
147,646
1,190,431
2,784,509
381,130
2,784,509 381,130 3,165,639
$ 3,967,205 S 388,865 $
4,356,070
The accompanying notes to financial statements are an integral part of this statement.
68
Exhibit D-2
County of Albemarle, Virginia
Internal Service Funds
Combining Statement of Revenues, Expenses and Changes in Equity
Year Ended-June 30, 2000
Operating revenues:
Charges for services
Miscellaneous revenue
Total revenues
Operating expenses:
Health insurance claims
DupUcatin8 costs
Total operating expenses
Operating income (loss)
Non-operating revenues (expenses):
Interest income
Total non-operating revenues
Net income before other financing
sources (uses)
Other financing sources (uses):
Transfers to component unit
Net income
Retained earnings, beginning of year
Retained earnings, end of year
Health
Insurance Duplication
Fund Fund
S 7,984,692
S 7,984,692
S 7,594,544
S 216,006
$ 216,006
S
145,194
$ 7,594,544 S 145,194
S 390,148 $ 70,812
$ 134,351 $ $
S 134,351 $ $
$ 524,499 $ 70,812 $
(32,670)
S 491,829 S 70,812 $
2,292,680 310,318
$ 2,784,509 S 381,130. S
The accompanying notes to financial statements are an integra[ part of this statement.
Totals
$ 8,200,698
S 8,200,698
S 7,594,544
145,194
S 7,739,738
$ 460,960
134,351
134,351
595,311
(32,670)
562,641
2,602,998
3,165,639
69
Exhibit D-3
COUNTY OF ALBEMARLE, VIRGINIA
Internal Service Funds
Combining Statement of Cash Flows
Year Ended June 30, 2000
Health
Insurance
Fund
Duplication
Fund
Totals
Cash flows from operating activities:
Operating income (toss)
Adjustments to reconcile operating income to
net cash provided by operating activities:
Changes in operating assets and UabiUties:
(Increase) decrease in:
Accounts receivable
Increase (decrease) in:
Accounts payable
Accrued liabilities
Deferred revenues
Net Cash provided by operating activities
Cash flows from investing activities:
Interest income
Cash flows from noncapitat and related financing
activities:
TransfeFs to component unit
Increase in cash and cash equivalents for the year
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year
390,148
(65,502)
12,518
(214,345)
32,955
$ 70,812
(236)
(212)
$ 155,774 $ 70,364
$ 134,351 $
$ (32,670) $
S 257,455 $ 70,364
$ 460,960
(65,738)
12,306
(214,345)
32,955
$ 226,138
$ 134,351
S (32,670)
327,819
3,139,516 317,789 3,457,305
$ 3,396,971 S 388,153
S 3,785,124
The accompanying notes to financial statements are an integral part of this statement.
70
FIDUCIARY FUNDS
Trust Funds:
H. E L. Graves Trust Fund - to account for monies provided by a private donor, the corpus of which is
nonexpendable. Interest earned on assets may be used by property owners in the WaLnut Creek Park
area in the event of ftoodinB extends beyond the boundaries of an easement.
Mclntire Trust Fund - to account for monies provided by a private donor, the corpus of which is
nonexpendable. Interest and other earnin8s on assets may be used for educational purposes.
Juanise Dyer Trust Fund - to account for monies provided by private donors, the corpus of which is
nonexpendable. Interest earned on assets may be used to provide for coLLeBe scholarships for a 8raduate
of one of the County hish schools.
NicoLe Thompson Trust Fund - to account for monies provided by private donors, the corpus of which is
nonexpendable. Interest earned on assets may be used to provide for coJJeBe scholarships for special
education or economicaLLy disadvantased students who Braduate from the County school system.
Weinstein Trust Fund to account for monies provided by private donors, the corpus of which is
nonexpendable. Interest earned on assets may be used to provide for the instaLLation of traffic control
devices for a certain area of the County.
Crozet Crossings Trust Fund - to account for monies provided by private donors, the corpus of which is
nonexpendable. Interest earned on assets may be used to provide for assistance to persons who qualify
for the purchase of homes in the Crozet CrossinBs project.
Proffer Trust Fund - to account for funds received for proffers for two communities-Located in the
County. Earnin8s on these funds may be used for the construction of or upBrade of certain public
improvements in the communities.
A.Rency Funds:
Special WeLfare Fund - accounts for monies provided primarily throuBh private donors for assistance of
children in foster care, needy senior citizens and others. This fund is also used to account for monies
received from other Bovernments and individuals (i.e., social security and child support) to be paid to
special welfare recipients.
HuntinR and FishinR License Fund - accounts for funds received for state huntinB and fishinB Licenses.
The funds are remitted to the state on a periodic basis.
DruR Fund - accounts for monies received from state and federal authorities for the prevention of drub
abuse and distribution of iUeBaL substances.
PayroU Suspense Fund - accounts for various employee payroLL withhoLdinBs and payments of employee
benefits.
Performance Bond Fund - accounts for the receipt and disbursements of performance bonds required by
the County for erosion and sediment controL, and other items relative to construction by private
developers.
Fire ProRram Fund - accounts for fire proBram funds received from the state. The funds are aLLocated to
the various County volunteer fire companies.
HUD FamiLv SeLf Sufficiencv Fund accounts for funds received from various sources for families
participatinB in the County housinB proBrams.
JuveniLe Detention Center Fund - accounts for funds received from various sources for the construction
of a regional juvenile detention center.
COUNTY OF ALBEMARLE, VIRGINIA
Fiduciary Funds
Combining Balance Sheet
At June 30, 2000
ASSETS
Cash and cash equivaLents
Investment with trustees,
at fair value
Accounts receivable
Accrued interest
Total assets
Nonexpendable Trust Funds
H Et L Juanise Nicole Crozet
Graves Mclntire Dyer Thompson Weinstein Crossings Proffer
Trust Trust Trust Trust Trust Trust Trust
Fund Fund Fund Fund Fund Fund Fund
$ 2,769 $ $ 9,442 $ 15,149 $ 71,191 S 64,085 $ 274,158
330,472
$ 2,769 $ 330,472 $ 9,442 $ 151149 $ 71,191 $ 64,085 $ 274,158
LIABILITIES AND EQUITY
LiabiLities:
Accounts payable and
accrued expenses
Due to other funds
Amounts held for others
$ $ $ $ $ $ S
Total tiabiUties $ $ $ S $ $ $
Equity:
Fund BaLances:
Reserved for endowments
Total LiabiLities and equity
$ 2,769 S 330,472 S 9,442 $ 151149 S 71,191 $ 64,085 $ 274,158
$ 2,769 S 330,472 $ 9,442 S 15,149 S 71,191 S 64,085 S 274,158
The accompanYing notes to financial statements are an integral part of this statement,
72
Exhibit E-1
Hunting
Special and Fishing
Welfare License
Fund Fund
Agency Funds
Juvenile Perfor- HUD Family
Detention Payroll mance Fire Self
Drug Center Suspense Bond Program Sufficiency
Fund Fund Fund Fund Fund Fund
Totals
$ 40,207 $
560 S 9,589 $ 1,732,884 $ 233,814 $ 302,204 S 33,782 S
5,181 2,241
8,761 $ 2,798,595
330,472
7,422
$ 40,207 $
560 $ 14,770 S 1,732,884 $ 236,055 $ 302,204 $ 33,782 $
8,761 $ 3,136,489
$ S
40,207
$ 40,2O7 $
560 $ S 41,755 $ 236,016 $ $ $
14,770 1,691,129 39 302,204 33,782
560 $ 14,770 $ 1,732,884 $ 236,055 S 302,204 $ 33,782 $
$ 278,331
8,761 2,090,892
8.,761 $ 2,369,223
S S S .,S $ s ,s S
S 40,207 $ 560 S 14,770 S 1,732,88~4 S 236,055 S 302,204 S 33,782 S
$ 767,266
8,761 $ 3,136,489
73
COUNTY OF ALBEMARLE, VIRGINIA
Nonexpendable Trust Funds
Combining Statement of Revenues, Expenses and Changes in Fund Balances--
Year Ended June 30, 2000
Exhibit E-2
H ~t L Juanise Crozet
Graves Mclntire Dyer Nicole Weinstein Crossings Proffer
Trust Trust Trust Thompson Trust Trust Trust
Fund Fund Fund Trust Fund Fund Fund Fund
Totals
Operating revenues:
Revenue from use of money:
Interest and investment gains $
AAisceltaneous revenue
Donations
50 $ 13,468 $ 539 $
Total revenues $ 50 $ 13,468 $ 539 $
766 S
4,000
2,800 S 36,512 $ 12,055 $ 66,190
2,973 104,700 111,673
4,766 S 2,800 $ 39,485 $ 116,755 $ 177,863
Expenses:
Education S S 61818 S $ S S $ S 6,818
Public works 265 265
Total expenses 6,818 265 7,083
Net operating income $ 50 $ 6,650 $ 539 $ 4,766 $ 2,800 $ 39,485 $ 116,490 $ 170,780
Fund balances at be~innin~ of
year 2,719 323,822 8,903 10,383 68,391 24,600 157,668 596,486
Fund balance at end of year
$ 2,769 S 330,472 S 9,442 S 15,149 $ 71,191 S 64,085 S 274,158 S 767,266
The accompanying notes to financial statements are an integral part of this statement.
74
COUNTY OF ALBEMARLE, VIRGINIA
hlonexpen~able Trust Funds
Combining Statement of Cash Flows
Year Ended June 30, 2000
Exhibit E-3
Cash flows from operating activities:
Net operating income (toss)
Adjustments to reconcile net
operating income to net cash
provided by operating activities
Interest and investment gains
reported as operating income
Net cash provided by operating
activities
Cash flows from investing
activities:
Interest and investment gains
Sate of investments
Totat from (to) investing
activities
Net cash flows
Cash and cash equivatents at
beginning of year
Cash and cash equivalents at
end of year
H Et L Juanise Nicole Crozet
Graves Mclntire Dyer Thompson Weinstein Crossings Proffer
Trust Trust . Trust Trust Trust Trust Trust
Fund Fund Fund Fund Fund Fund Fund
Totals
S 50 S 6,650 S 539 S 4,766 S 2,800 S 39,485 S 116,490 S 170,780
(50) (13,468) (539) (766) (2,800) (36,512) (12,055) (66,190)
S S (6,818) S S 4,000 $ S 2,973 $ 104,435 $ 104,590
S 50 S 6,650 $ 539 S 766 S 2,800 $ 36,512 $ 12,055 $ 59,372
168 168
S 50 S 6,818 S 539 S 766 S 2,800 S 36,512 $ 12,055 S 59,540
S 50 S $ 539 $ 4,766 S 2,800 S 39,485 S 116,490 $ 164,130
2,719 8,903 10,383 68,391 24,600 157,668 272,664
S 2,769 S S 9,442 S 15,149 S 71.191 S 64,085 S 274,158 $ 436,794
The accompanying notes to financial statements are an integra[ part of this statement,
75
COUNTY OF ALBEMARLE, VIRGINIA
Agency Funds
Statement of Changes in Assets and Lialoflities
Year Ended June 30, 2000
Exhibit E-4
(Continued to next page)
Special Welfare Fund:
Assets:
Cash and cash equivalents
LiabiUties:
Amounts held for others
Hunting and Fishing License Fund:
Assets:
Cash and cash equivalents
Liabilities:
Accounts payable
Drug Fund:
Assets:
Cash and cash equivalents
Accounts receivable
Tota~ assets
Liabilities:
Accounts payable
Amounts held for others
Total liabilities
Juvenile Detention Center:
Assets:
Cash and cash equivalents
Accounts receivable
Total assets
LiabiUties:
Accounts payable
Due to othteF funds
Amounts held foF otheFs
Total UabiUties
Payroll Suspense Fund:
Assets:
Cash and cash equiva[ents
Accounts receivable
Total assets
Liabilities:
Accounts payable
Due to other funds
Amounts held for others
Total UabiUties
Balance
July 1,
1999
Additions
$ 35,534 S 94,372
$ 35,534 $ 94,372
S 538 S 8,137
S 538 $ 8,137
S 38,319 S 11,084
5,181
$ 38,319 S 16,265
Deletions
Balance
June 30,
2000
S 89,699 $ 40,207
$ 89,699$ 40,207
$ 8,115 $ 560
$ 8,115 $ 560
S 39,814 S 9,589
5,181
S 39,814 $ 14,770
$ 8,510 $ S 8,510 $
29,809 16,265 31,304 14,770
$ 38,319 $ 16,265
S $ 2,163,078
432,147
$ 432,147 $ 2,163,078
$ 1,350 $ 41..755
430,790
7 2,121,323
S 432,147 $ 2,163,078
S S 233,814
63,640 2,241
$ 63,640 $ 236,055
$ 1,300 $ 236..016
62,301
39 39
S 39,814 $ 14,770
S 430,194 S 1,732,884
432,147
$ 862,341 S1,732,884
$ 1,350 $ 41,755
430,790
430,201 1,691,129
S 430,201 $ 1,732,884
S $ 233,814
63,640 2,241
S 63,640 S 236,055
S 1,300 $ 236,016
62,301
39 39
$ 63,640 $ 236,055
$ 63,640 $ 236,055
76
COUNTY :OF ALBEMARLE, VIRGINIA
Agency Funds
Combining Statement of Changes in Assets and Liabilities
Year Ended June 30, 2000 (Continued)
Exhibit E-4
(Continued from previous page)
Performance Bond Fund:
Assets:
Cash and cash equivalents
Liabilities:
Amounts held for others
Fire Program Fund:
Assets:
Cash and cash equivalents
Accrued interest 'receivable
Total assets
Liabilities:
Amounts held for others
HUD Family Self Sufficiency Fund:
Assets:
Cash and cash equivalents
Liabilities:
Amounts held for others
Totals--Ali Agency Funds:
Assets:
Cash and cash equivalents
Accounts receivable
Balance
July 1,
1999
Additio ns
S 348,989 S 225,348 S
S 348,989 S 225,348 S
Deletions
272,133 S
272,133 S
S 35,462 S 220 S 1,900
S 35,462 S 220 S
S 35,462 $ 220 S
S 17,454 $
$ 17,454 $ $
1,900
1,900
8,693
8,693
S 476,296 $ 2,736,053 S 850,548
495,787 7,422 495,787
Total assets $ 972,083 S 2,743,475 S
Liabilities:
Accounts payable S 11,698 S 285,908
Due to other funds 493,091
Amounts held for others 467,294 2,457,567
Total liabilities S 972,083 S 2,743,475 S
The accompanying notes to financial statements are an integral part of this statement.
1,346,335
19,275
493,091
833,969
1,346,335
Balance
June 30,
2000
302,204
302,204
33,782
33,782
33,782
8,761
8,761
2,361,801
7,422
2,369,223
278,331
2,090,892
2,369,223
77
This Page Left Blank Intentionally
GENERAL FIXED ASSETS ACCOUNT GROUP
To account for fixed assets not used in Proprietary Fund operations,
Exhibit F-1
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Fixed Assets by Source - Primary Government
and Discretely Presented Component Unit
At June 30, 2000
Land
Building and building improvements
Improvements other than buildings
hinery, furniture, fixtures, and equipment
Vehicles
Total genera[ fixed assets
Component
Primary Unit -
Government School BOard
TOtal
2,912,712 $ 4,185,737 $ 7,098,449,
17,329,338 133,030,684 150,360,022
5,502,326 2,725,313 8,227,639
4,614,564 5,276,223 9,890,787
6,159,498 9,786,323 ~ 15,945,821
$ 36,518,438 $ 155,004,280 S
191,522,718
Investment in genera[ fixed assets from:
Proceeds from indebtedness
Genera[ fund revenues
Gifts and other miscellaneous revenue sources
Total investment in genera[ fixed assets
16,202,918 $ 53,446,690
19,657,678 101,557,590
657,842
$ 36,518,438 $ 155,004,280
$ 69,649,608
121,215,268
657,842
$ 191,522,718
The accompanying notes to financial statements are an integra[ part of this statement.
8O
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Fixed Assets by Function and Activity
Primary Government and Discretely Presented Component Unit
At June 30, 2000
Exhibit F-2
Primary Government:
General Government Administration:
Board of Supervisors
Land
Building E~ Improve- Machinery,
Buildin~ ments Furniture ~
Improve- other than Fixtures, and
ments Buildings Equipment
$ 520,429 5 8,523,640 $ 248,648 $ 37,683 S
General and Financial Management
County Executive
Finance
County Attorney
Information services
Board of ELections
$ S
$ $ 11,301 $
157,937
7,460
1,981,075
386,236
Totat generaLand finaQcAl
management
$ S
Vehicles Total
Judicial AdminiStration:
CLerk of circuit court
Sheriff
Other courts
Total judicial administration
PubLic Safety:
PoLice oepartment
PoLice animal control
Fire and rescue
Inspections
Other public safety
Total public safety
PubUc Works:
Engineering
Staff Services
Keene La ndfitt
$
40,277
$ 40,277
S 6,575
191,337
112,262
$ S 2,544,009 $ 112,262
$ $ S 126,328 $
71,614 8,158
2,208,893 38,200
S 172,686 S
S 2,280,507 S
S S $ 387,408 $
23,421 94,916
15,839
1,736,943
S 197,912 S 1,760,364 S
$ $
$
$ 7,189
854,635
S 861,824
S 3,903,003
S 17,329,338
220,534
S 498,163 S
S 17,031 S
701,849
S 220,534 S 718,880 $
S 266,784
S S 29,516 S
1,927
S $ 31,443 $
$ 4,959,598 $ 567,249 $
$ S 26,898 $
73,546 17,553
$ 73,546 ~ 44,451 $
S 5,502,326 S 4,614,564 $
$ 133,030,684
S 2,725,313 S 5,276,223
Total pubUc works $ 266,784
HeaLth and WeLfare:
SociaL services S
Joint heaLith building 17,816
Office of housing
TotaL.heaLth and welfare $ 17,816
Parks, Recreation anc CuLturaL S 1,869,494
Community DeveLopment:
Community development $
Zoning
Total community development S
Total Primary Government S 2,912,712
Component Unit - School Board:
Education S 4,185,737
The accompanying notes to financial statements are an integraL part of this statement,
S 9,330,400
81
11,301
270,199
7,460
1,981,075
386,236
289,152
S 2,656,271
S 126,328
368,924
2,287,370
289,152 S 2,782,622
3,272,719 S 3,666,702
56,191 56,191
1,060,949 1,179,286
154,423 170,262
248,110 2,176,390
4,792,392 S' 7,248,831
149,918 S 433,733
226,708 928,557
220,534
376,626 $ 1,582,824
205,904
S 242,609
872,451
1,927
205,904 $ 1,116,987
247,584 S 11,546,928
7,755 $ 34,653
127,823 218,922
135,578 S 253,575
6,159,498 $ 36,518,438
S 9,786,323 $ 155,004,280
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Changes in Fixed Assets by Function and Activity
Primary Government and Discretely Presented Component Unit
Year Ended June 30, 2000
Exhibit F-3
Primary Government:
Genera[ Government Administration:
Board of Supervisors
Genera[ and Financial Management
County Executive
Finance
County Attorney
Information services
Board of Erections
To[at genera[ and finanda[ management
Judidat,Administration:
Clerk of circuit court
Sheriff
Other courts
To[at judicial administration
Public Safety:
Potice department
Potice animal con[rot
Fire and rescue
Inspections
Other pubUc safety
To[at pub[ic safety
Pubtic Works:
Engineering
Staff services
Keene [andfi[[
Total pubUc works
Health and Welfare:
Social services
Joint health building
Office of housing
Total health and we[fare
Parks, Recreation and Cultural
Community Development:
Community development
Zoning
To[at community development
Total Primary Government
Component Unit - School Board:
Balance
July 1,
1999
Additions Deletions
S 8,749,267 $ 581,133 $
S 11,301 S $
270,199 -
7,460 -
1,870,919 110,156
375,682 10,554
$ 2,535,561' $ 120,710 $ S
S 126,328 $ $ $
349,775 62,394 43,245
2,260,312 27,058
S 2,736,415 $ 89,452 S $
$ 3,422,086 $ 373,281 S 128,665 S
56,191
1,104,048 75,238
180,700 10,438
2,176,390 ~
6,939,415 S 448,519 $ 139,103 $
420,185 S 13,548
904,150 36,800 12,393
220,534
S 1,544,869 S 50,348 $ 12,393 $
$ 203,068 $ 39,541 S $
872,451
1,927
1,077,446 S 39,541 $ $
11,397,535 $ 149,393 $ $
34,653 $ $ $
199,892 19,030
234,545 $ 19,030 $ $
35,215,053 $ 1,498,126 S 151,496 $
Education $ 151,692,133 $ 3,915,788 $ 603,641 $
The accompanying notes to financial statements are an integra[ part of this statement,
Balance
June 30,
2000
9,330,400
11,301
270,199
7,460
1,981,075
386,236
2,656,271
126,328
368,924
2,287,370
2,782,622
3,666,702
56,191
1,179,286
170,262
2,176,390
7,248,831
433,733
928,557
220,534
1,582,824
242,609
872,451
1,927
1,116,987
11,546,928
34,653
218,922
253,575
36,518,438
155,004,280
82
COMPONENT UNIT SCHOOL BOARD
Governmental Funds:
School Fund - accounts for the operation of the County's public school system. Financin8 is provided
primarily by state and federal 8rants and appropriations from the County of ALbemarLe.
School Cafeteria Fund - accounts for operations of the County's school food service prosram. Financin8
is provided primarily by food sales and transfer from the School Fund~
School Debt Service Fund accounts for debt service expenditures for the school system for the
payments.of principal and interest on the school system's 8eneraL Lons-term debt. Finandn8 is provided
by appropriations from the County of ALbemarLe.
School capital Proiects Fund - accounts for school construction exPenditures. Finandn8 is provided
primarily from debt proceeds, construction 8rants and appropriations from the County of ALbemarLe.
Account Groups:
General Fixed Assets Account Group - accounts for 8enera[ fixed assets of the school system.
General Loner-Term Obligation Account Group - accounts for alt 8enerat tons-term obtisations of the
school system inctudin8 8enerat obtisation debt, capital Leases, and claims, judsements and
compensated absences.
COUNTY OF ALBEMARLE, VIRGINIA
Combining Balance Sheet
Discretely Presented Component Unit - School Board
At June 30, 2000
Governmental Funds
School Debt
School Cafeteria Service
Fund Fund Fund
ASSETS AND OTHER DEBITS
Assets:
Cash and cash equivalents S
Receivables (net of at[owances for
uncottectibLes):
Accounts
Interest
Due from other governments
Inventory, at cost
Prepaid items
Fixed assets
Other debits:
Amount available for debt service
Amount to be provided for the retirement of generat
long-term debt and accrued leave
Total assets and other debits
10,029,713 $ 976,975 $ 1,364,683 $
878,401 113,782
2,332,563 48,446
212,255 26,164
1,887 -
$ 13,454,819 $ 1,165,367 $ 1,364,683 $
LIABILITIES~ EO. UITY AND OTHER CREDITS
Liabilities:
Accounts payable and accrued expenses
Compensation payable
Deferred reve hues
Accrued vacation and sick leave
General obligation bonds payable
State literary fund Loans payable
VRS early retirement incentive obligation
Total liabilities
1,442,535 S 88,844
8,564,223 162,955
226,854
S lO,233,612 $ 251,799
$ 175 $
S 175 $
Equity and other credits:
Investment in general fixed assets
Fund balances:
Reserved for inventory
Unreserved:
Designated:
Subsequent year's expenditures
Debt service
Capital projects
Undesignated
Totat equity and other credits
Total Liabitities, equity and other credits
212,255
711,416
2,297,536
S
26,164
887,404
$ 3,221,207 $ 913,568
$ 13,454,819 S 1,165,367
S S
1,364,508
$ 1,364,508 S
$ 1,364,683 $
The accompanying notes to financiat statements are an integrat part of this statement.
84
Capital
Projects
Fund
3,325,882
464,465
3,790,347
328,265
328,265
3,462,082
3,462,082
3,790,347
Exhibit G-1
Account Groups
Genera[ L~eneral
Fixed Long-term
Assets Debt
Totals
S $ $ 15,697,253
992,183
2,845,474
238,419
- 1,887
155,004,280 155,004,280
1,364,508 1,364,508
67,233,410 67,233,410
$ 155,004,280 S 68,597,918 $ 243,377,414
S S S
1,053,821
64,225,000
2,275,740
1,043,357
1,859,819
8,727,178
226,854
1,053,821
64,225,000
2,275,740
1,043,357
- $ 68,597,918 S79,411,769
S 155,004,280 $
$ 155,004,280
238,419
711,416
1,364,508
3,462,082
3,184,940
$ 155,004,280 $
$ 163,965,645
$ 155,004,280 S 68,597,918 $ 243,377,414
85
This Page Left Blank Intentionally
COUNTY OF ALBEMARLE, VIRGINIA
Combining Statement of Revenues, Expenditures and Changes in 'Fund Balances
Discretely Presented Component U nit - School Board
Year Ended June 30, 2000
Exhibit G-2
Revenues:
Revenue from use of money and
property
Charges for services
MisceLlaneous
Recovered costs
Revenue from the CommonweaLth
Revenue from the Federal
Government
Tota[ revenues
Expenditures:
Current:
Education
Capital projects
Debt service:
~pryn~cipaL retirement
Interest and fiscal charBes
Total expenditures
School School
School Debt Capital
School Cafeteria Service Projects
Fund Fund Fund Fund
316,056 $ 47,859 $ 307,394
2,263,484 2,160,334
202,445 25,330
1,467,398
29,582,312 53,949
2,341,554 815,378
36,173,249 S 3,077,520 $
S 208,487 $
41,717
862,913
332,724 $ 1,113,117 $
$ 87,234,311 $ 2,925,098 $ $ $
5,572,843
3,785,898
4,528,686
$ 87,234,311 $ 2,925,098 $ 9,358,741 $ 4,528,686 $
Excess (deficiency) of
revenues over expenditures
$ (51,061,062) $ 152,422 $ (9,026,017) $ (3,415,569) $
Other financing sources (uses):
Proceeds from Long-term debt
Operating transfers in
Operating transfers out
Transfer from primary
government
Transfers to primary
government
Total other financing sources (uses) $
$ $ S
125,000 295,925
(295,925) (25,000)
51,718,234 8,450,000
(664,256)
50,883,053 $ (25,000) $ 8,745,925
Totals
879,796
4,423,818
227,775
1,509,115
30,499,174
Excess (deficiency)of revenues E other
sources over expenditures E other uses $ (178,009) S 127,422 $ (280,092)
3,156,932
40,696,610
Fund balances at beginning
of year 3,399,216 786,146 1,644,600
Fund balance at end of year
S 3,221,207 $ 913,568 $ 11364,508
90,159,409
4,528,686
5,572,843
3,785,898
The accompanying notes to financial statements are an integraL part of this statement.
104,046,836
(63,350,226)
S 2,835,000 $ 2,835,000
. 420,925
(100,000) (420,925)
$ 2,735,000 $
(680,569) $
4,142,651
$ 3,462,082 S
60,168,234
(664,256)
62,338,978
(1,011,248)
9,972,613
8,961,365
87
COUNTY OF ALBEMARLE, VIRGINIA
Combining Statement of Revenues, Expenditures and Changes in Fund Balances--Budget and Actual
Discretely Presented Component Unit - School Board
Year Ended June 30, 2000
Revenues:
Revenue from use of money
and property
CharBes for services
Miscellaneous
Recovered costs
Revenue from the Commonwealth
Revenue from the Federal
Government
Total revenues
Expenditures:
Current:
Educa, tion
Capital projects
Debt service:
Principal retirement
Interest and fiscat charges
Total expenditures
Excess (deficiency) of
revenues over expenditures
Other financing sources (uses):
Proceeds from Lons-term debt
Operating transfers in
Operating transfers out
Transfers from primary
government
Transfers to primary
government
Total other financing sources (uses) S
Excess (deficiency) of revenues &
other sources over expenditures
ant other uses
Fund balances at beginnin8
of year
Fund balance at end of year
School Fund
Budget Actual
School Cafeteria Fund
Variance Variance
Favorable Favorable
(Unfavorable) Budget Actual (Unfavorable)
274,000 $ 316,056 $ 42,056 S $ 47,859 $ 47,859
2,437,881 2,263,484 (174,397) 2,132,419 2,160,334 27,915
174,623 202,445 27,822
1,548,865 1,467,398 (81,467)
29,291,651 29,582,312 290,661 50,180 53,949 3,769
2,485,167 2,341,554 {143,613) 792,777 815,378 22,601
$ 36,212,187 $ 36,173,249 $ (38,938) $ 2,975,376 $ 3,077,520 $ 102,144
$ 88,942,155 $ 87,2341311 $ 1,707,844 $ 2,950,376 $ 2,925,098 $ 25,278
$ 88,942,155 $ 87,234,311 $ 1,707,844 $ 2,950,376 $ 2,925,098 $ 25,278
$ (52,729,968) S (51,061,062) S 1,668,906 S 25,000 S 152,422 $ 127,422
S S $ S $ S
125,000 125,000
(295,925) (295,925) (25,000) (25,000)
51,709,564 51,718,234 8,670
(711,924) (664,256) 47,668
50,826,715 S 50,883,053 S 56,338 $ (25,000) S (25,000) S
$ (1,903,253) S (178,009) 5 1,725,244 $ S 127,422 $ 127,422
1,903,253 3,399,216 1,495,963 786,146 786,146
S $ 3,221,207 S 3,221,207 $ S 913,568 $ 913,568
The accom panying notes to financial statements are an integral part of this statement.
88
Exhibit G-3
(Continued from previous page)
School Debt Service Fund
Budget Actual
Variance
Favorable
(Unfavorable)
SchooI CapitalProjects Fund
Variance
Favorable
Budget Actual (Unfavorable) Budget
Totals
Actual
VaHance
Favorable
(Unfavorable)
S 307,394
307,394 S
25,330
$ 307,394 332,724 S
25,330
100,000 $ 208,487 $ 108,487S 681,394 S
4,570,300
174,623
50,000 41,717 (8,283) 1,598,865
1,102,336 862,913 (239,423) 30,444,167
879,796 $ 198,402
4,423,818 (146,482)
227,775 53,152
1,509,115 (89,750)
30,499,174 55,007
- 3,277,944 3,156,932 (121,012)
25,330 $ 1,252,336 $ 1,113,117 $ (139,219) $ 40,747,293 $ 40,696,610 $ (50,683)
$ S
5,718,184 5,572,843
3,631,881 3,785,898
9,350,065 9,358,741 S
S (9,042,671) (9,026,017)
$ $
295,925 295,925
8,450,000 8,450,000
$ S S $ 91,892,531 S 90,159,409 $
7,541,633 4,528,686 3,012,947 7,541,633 4,528,686
1,733,122
3,012,947
145,341 5,718,184 5,572,843 145,341
(154,017) 3,631,881 3,785,898 (154,017)
(8,676) $ 7,541,633 $ 4,528,686 S 3,012,947 S 108,784,229 $ 104,046,836 $ 4,737,393
16,654 $ (6,289,297) $ (3,415,569) $ 2,873,728 $ (68,036,936) $ (63,350,226) $ 4,686,710
$ 2,835,805 S 2,835,000
(100,000) (100,000)
(805) S 2,835,805 $ 2,835,000 $ (805)
420,925 420,925
(420,925) (420,925)
60,159,564 60,168,234 8,670
(711,924) (664,256) 47,668
S 8,745,925 8,745,925 S
S 2,735,805 $ 2,735,000
(805) $ 62,283,445 S 62,338,978 S 55,533
$ (296,746) (280,092) $
16,654 $ 3,553,492) $ (680,569) S 2,872,923 $ (5,753,491) S
(1,011,248) $ 4,742,243
296,746 1,644,600 1,347,854
1,364,508 S 1,364,508 $
3,553,492 4,142,651 589,159 5,753,491 9,972,613 4,219,122
S 3,462,082 $ 3,462,082 S
S 8,961,365 S 8,961,365
89
This Page Left Blank Intentionally
Supporting Schedules
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 2000
Schedule 1
(Continued to next pase)
Fund, Major and Minor Revenue Source
Primary Government:
General Fund:
Revenue from local sources:
General property taxes: Real property taxes
Public service corporation taxes:
Real and personal
Personal property taxes
Mobile home taxes
Machinery and tools taxes
Penalties
Interest and costs
Total 8eneral property taxes
Other local taxes:
Local sales and use taxes
Transient lodging taxes
Consumer utility taxes
Motor vehicle Hcenses
Bank franchise taxes
Taxes on recordation and wills
Business license taxes
Utility company licenses
Contractors licenses
Se[leKs tax
Meals tax
Penalties and interest
Total other local taxes
Permits, privilege fees and
regulatory licenses: Animal licenses
Other permits, privilege fees and resulatory licenses
Total permits, privilege fees and
regulatory licenses
Fines and forfeitures:
Fines and forfeitures
Revenue from use of money and property:
Revenue from use of money
Revenue from use of property
Total revenue from use of money
and property
Budget
S 43,152,764
1,706,600
20,744,600
73,400
1,060,200
400,000
215,000
$ 67,352,564
$ 8,476,400
1,141,200
5,591,400
1,390,000
250,000
674,000
4,111,100
465,000
675,000
245,800
3,098,500
46,900
S 26,165,300
S 14,500
1,162,500
$ 1,177,000
$ 241,500
$ 1,027,400
183,300
$ 1,210,700
Actual
Variance
Favorable
(Unfavorable)
S 43,737,769 S 585,005
1,756,406
15,990,584
64,709
1,048,659
508,437
228,705
S 63,335,269 S
$ 9,461,988
1,328,097
5,488,184
1,628,267
276,779
624,026
4.,991,514
457,990
734,500
276,752
3,366,666
89,868
S 28,724,631 S
S 13,758 $
1,095,535
49,806
(4,754,016)
(8,691)
(11,541)
108,437
13,705
(4,017,295)
985,588
186,897
(103,216)
238,267
26,779
(49,974)
880,414
(7,010)
59,500
30,952
268,166
42,968
2,559,331
(742)
(66,965)
S 1,109,293 S (67,707)
$ 215,489 $
(26,011)
S 974,403 S (52,997)
190,582 7,282
1,164,985 S
(45,715)
92
COUNTY OF ALBEMARLE, VIRGINIA
Schedule 1
(Continued to next page)
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues -BudBet and Actual
Year Ended June 30, 2000 (Continued)
Fund, Major and Minor Revenue Source
BudBet
Actual
Variance
Favorable
(Unfavorable)
Primary Government: (Continued)
General Fund (Continued)
Revenue from total sources: (Continued)
Charges for services:
Char~es for Commonwealth Attorney
Police department fees
Sheriff department fees
Clerk's fees
Charges for parks and recreation
Fiscal agent and other related administration fees
Fire/rescue fees
Recycling fees
Planning and related fees
Charges for miscellaneous services
Total charges for services
Miscellaneous revenue:
Miscellaneous income
VPA refunds
$ 2,100
161,800
190,230
246,000
2'29,300
178,600
2,000
6,950
5,000
,021,980 $
$ 92,800 $
75,100
2,563
166,189
219,350
259,034
211,324
207,747
5,024
1,612
6,581
5,976
1,085,400
109,693
55,475
S
$
463
4,389
29,120
13,034
(17,976)
29,147
5,024
(388)
(369)
976
63,420
16,893
(19,625)
Total miscellaneous revenue
$ 167,900 $ 165,168 $
(2,732)
Recovered costs:
E-911 costs
Health Department
Court and court services
Watershed management
Extension service
Other
$ 1,044,246 $
10,000
103,192
67,210
37,845
25,811
804,936
107,006
142,402
60,589
37,844
24,154
(239,310)
97,006
39,210
(6,621)
(1)
(1,657)
Total recovered costs
Total revenue from local sources
Revenue from the CommonweaLth:
Payments in lieu of taxes
$ 1,288,304
$ 98,625,248
$ 1,176,931
$ 96,977,166
$ 74,600 $ 79,991
$ (111,373)
S (1,648,082)
$ 5,391
Non-categorical aid:
ABC profits
Wine tax
Motor vehicle carrier tax
.MobiLe home titling taxes
Personal property tax relief
Leased vehicle tax
Rolling stock-rails
Total non-categorical aid
$ 178,200
96,900
5,300
141,000
315,000
122,400
$ 858,800 $
208,440 S 30,240
102,388 5,488
6,516 1,216
137,851 (3,149)
6,182,481 6,182,481
444,278 129,278
128,359 5,959
7,210,313
$ 6,351,513
93
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
ScheduLe of Revenues - Budget and Actual
Year Ended June 30, 2000 (Continued)
Schedule 1
(Continued to next page)
Fund, Major and Minor Revenue Source
Primary Government: (Continued)
General Fund (Continued)
Revenue from the Commonwealth: (Continued)
Categorical aid:
Shared expenses:
Commonwealth Attorney
Sheriff
Finance
Medical examiner
Registrar/ELectoraL board
Clerk of the circuit court
Total shared expenses
Other categorical aid:
Police Department
Recordation fees
Virginia housing assistance program
Public assistance and welfare administration
Forestry funds
EMS funds
Multiple response system
Crimecontrot
Fire program funds
DCJS - COPS
Medicaid UVA- State
Arts grant
Animal sterilization
Other
Total other categorical aid
Total categorical aid
Total revenue from the Commonwealth
Revenue from the Federal Government:
Payments in lieu of taxes
Categorical aid:
HUD-mode rate rehabilitation
Medicaid
COPS 8rant
School Resource Officers
FBI - tower rental
Public assistance and welfare administration
Other
Total categorical aid
Budget
$ 385,490
554,424
464,000
400
48,410
402,540
1,855,264 $
1,500,329
587,000
69,000
1,492,758
5,500
32,000
202,445
97,400
33,200
139,942
5,000
6O0
2,500
$ 4,167,674 S
S 6,022,938 S
S 6,956,338 S
$ 10,800 $
S 132,800
139,942
200,500
60,644
1,500
2,481,284
20,000
$ 3,036,670 $
Actual
401,356
554,546
473,580
930
47,401
372,577
1,850,390
1,500,329
601,980
74,725
1,324,743
2,392
36,924
9,970
87,114
18,030
142,194
5,000
600
3,804,001
5,654,391
12,944,695
11,089
139,825
142,192
135,004
48,254
1,725
2,449,296
2,916,296
Variance
Favorable
(Unfavorable)
15,866
122
9,580
530
(1,009)
(29,963)
(4,874)
14,980
5,725
(168,015)
(3,108)
4,924
9,970
(202,445)
(10,286)
(15,170)
2,252
(2,500)
(363,673)
(368,547)
5,988,357
289
7,025
2,250
(65,496)
(12,390)
225
(31,988)
(2o,ooo)
(120,374)
94
COUNTY OF ALBEMARLE:, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 2000 (Continued)
Schedule 1
(Continued to next page)
Fund, Major and Minor Revenue Source
Primary Government: (Continued)
General FUnd (continued)
Revenue from the Federal Government: (Continued)
Total revenue from the Federal
Government
Total General Fund
Special Revenue Funds:
Federal / State Grant Fund:
Revenue from local sources:
Revenue from use of money and property:
Use of money
Charges for services:
Fire/rescue services
Total charges for services
Miscellaneous revenue:
Miscellaneous
Recovered costs:
Other recovered costs
Total recovered costs
Total revenue from iota[ sources
Revenue from the Commonwealth:
Other categorical aid:
Comprehensive services grant
- Metro planning grant
Bright Stars grant
Emergency medical services
Community Corrections Act
Victim/wit ness
Total revenues from the Commonwealth
Revenues from the Federal Government:
Metro planning grant (CDBG)
CDBG - AHIP
Section 8 housing
Moderate family rehabilitation
Child care 8rants
Budget
3,047,470 $
108,62%056 $
Actual
Variance
Favorable
(Unfavorable)
2,927,385 $
112~849,246 $
(120,085)
4,22o,19o
$ 804 $ 15,190 $ 14,386
1,250 $ 879 $ (371)
1,250 $ 879 $ (371)
$ 179,524 $ 100,639 S
21,172 $ 36,744
21,172 $ 36,744
202,750 S 153,452
$ 2,293,173
4,040
120,017
9,330
501,711
51,944
S 2,980,215 $
S 32,318 $
770,989
989,777
237,ooo
(78,885)
15,572
15,572
(49,298)
1,785,17o
2,267
12o,o17
7,000
5Ol,711
44,085
2,460,250
$ (508,003)
(1,773)
(2,330)
(7,859)
$ (519,965)
19,119
338,325
408,273
925,726
244,063
(13,199)
(432,664)
408,273
(64,051)
7,063
95
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 2000 (Continued)
Schedule 1
(Continued to next page)
Fund, Major and Minor Revenue Source
Primary Government: (Continued)
Special Revenue Funds: (Continued)
Federal / State Grant Fund (Continued):
Revenues from the Federal Government:
Family unification
Transportation safety grant
COPS grant
Law Enforcement Block G rant
Bulletproof vests
Criminal justice grants
Transportation initiative
Family support grant
Total revenue from the Federal Government
Total Federal / State Grant Fund
Enhanced 911 Fund:
Revenue from local sources:
Other Local taxes:
E-911 tax
Revenue from the use of money and property:
Revenue from the use of money
Total Enhanced 911 Fund
Courthouse Maintenance Fund
Revenue from [oca[ sources:
Charges for services:
Courthouse maintenance' fees
Tourism Fund
Revenue from local SOurces:
Miscellaneous
Contributions,
Revenue from the Commonwealth:
. Other categdrica[ aid:
Tourism grant
Total Tourism Fund
Total Special Revenue Funds
Budget
$ 741,196
12,000
34,114
22,215
4,068
286,884
151,123
761,822
$ 4,043,506
S 7,226,471
Actual
25,739
8,191
51,239
22,215
4,068
209,798
151,123
824,834
3,232,713
5,846,415
$ 1,198,466 $ 815,860
158,188
$ 1,198,466 $ 974,048
27,600
$ 10,000 $
25,ooO
$ 35,000 $
$ 8,487,537 S
34,528
6,854,991
Variance
Favorable
(Unfavorable)
(715,457)
(3,809)
17,125
(77,086)
63,012
(810,793)
(1,380,056)
(382,606)
158,188
(224,418)
6,928
(10,000)
(25,000)
(35,000)
(1,632,546)
96
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 2000 (Continued)
Schedule 1
(Continued to next page)
Fund, Major and Minor Revenue Source
Debt Service Funds:
General Debt Service Fund
Revenue from local sources:
Miscellaneous $
Visitor Center Debt Service Fund:
Revenue from local sources:
Revenue from use of money and property:
Rent - Visitor's center
Total Debt Service Funds
Capital Proiects Funds:
General Capital Improvements Fund:
Revenue from local sources:
Revenue from local sources:
Revenue from the use of money and property:
Revenue from the use of money
Revenue from the use of property
Total Revenue from the use of money and property
Charges for services:
Miscel Laneous
MisceJLaneous revenue:
Misce[taneous
Recovered costs:
Miscellaneous
Total recovered costs
Total revenue from local sources
Revenue from the Commonwealth:
Categorical aid:
VDOT
Total revenue from the Commonwealth
To[at General Ca pi[at Improvement Fund
Budget
Actual
$ 68,000 $ 67,734
$ 68,000 $ 67,734
$ 50,000 $
$ 50,000 $
S S
S 34,498 $
$ 58,883 $
S 58,883 S
$ 143,381 $
5 81,278 $
$ 81,278 S
$ 224,659 $
206,513
206,513
33,284
58,883
58.,883
298.,680
298,680
Variance
Favorable
(Unfavorable)
$ (266)
S (266)
$ 156,513
156,513
(1,214)
155,299
(81,278)
(81,278)
74,021
97
COUNTY OF ALBEMARLE:, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 2000 (Continued)
Schedule 1
(Continued to next page)
Fund, Major and Minor Revenue Source
Capital Proiects Funds:
Storm Water Control Fund:
Revenue from local sources:
Revenue from use of money and property
Revenue from use of money
Charges for services
Total Storm Water Control Fund
Total Capital Projects funds
Grand Total Revenues - - Primary
Government
Component Unit School Board:
Special Revenue Funds:
School Fund:
Revenue from local sources:
Revenues from use of mgney and property:
Revenues from use of money
Revenues from use of property
Total revenues from use of money and property
Charges for services:
Tuition from private and other sources
Vehicle maintenance fees
Miscellaneous charges for services
Total charges for services
Miscellaneous revenue:
Miscellaneous
Recovered costs:
C.B.I.P. severe revenue
ED prosram
Personnel services
Other
Total recovered costs
Total revenue from local sources
Categorical aid:
Share of State sales tax
Basic school aid
Special education
Budset
S
S S
$ 224,659 $
$ 117,409,252 $
$ S
274,000
274,000 S
$ 1,954,816
341,565
141,500
S 2,437,881 $
S 174,623 $
S 646,512
569,074
181,714
151,565
$ 1,548,865
S 4,435,369
S 7,098,252
12,735,660
2,697,932
98
Actual
42,354
1,287
43,641
342,321
120,114,292
316,056
316,056
1,730:331
361,003
172,150
2,263,484
202,445
631:644
518,930
181,714
135,110
1,467,398
4,249,383
7,821,187
12,445,035
2,726,006
Variance
Favorable
(Unfavorable)
42,354
1,287
43,641
117,662
2,705,040
42,056
42,056
(224,485)
19,438
30,650
(174,397)
27,822
(14,868)
(50,144)
(16,455)
(81,467)
(185,986)
722,935
(290,625)
28,074
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 2000 (Continued)
Schedule I
(Continued to next page)
Fund, Major and Minor Revenue Source
Component Unit School Board: (Continued)
Special Revenue Funds: (Continued)
School Fund: (Continued)
Categorical aid: (continued)
Lottery funds
Fringe benefits
Other state funds
Total revenue from the Commonwealth
Revenue from the Federal Government:
Chapter 1 and migrant education
Chapter 2
Vocational education
Title VI-B
Preschool program
Goals 2000
School food
Total revenue from the Federal Government
Total School Fund
School Cafeteria Fund:
Revenue from local sources:
Revenue from the use of money and property:
Revenue from the use of money
Charges for services:
Cafeteria sales
Miscellaneous revenue:
Miscellaneous
Total revenue from local sources
Revenue for the Commonwealth:
Categorical aid:
School food programs
Revenue from the Federal Government:
Categorical aid:
School food programs
Total School Cafeteria Fund
Total Special Revenue Funds
Budget
1,404,030
1,746,858
3,608,919
$ 29,291,651 $
$ 885,670
52,244
143,092
1,227,476
72,457
49,228
55,000
2,485,167 $
36,212,187 $
S
2,132,419
$ 2,132,419 S
Actual
1,381,387
1,771,373
3,437,324
29,582,312
739,459
52,244
143,092
1,295,000
63,376
15,408
32,975
2,341,554
36,173,249
47,859
2,160,334
2,208,193
$ 50,180 $ 53,949
S 792,777 $
$ 2,975,376 S
S 39,187,563 $
815,378
3,077,520
39,250,769'
Variance
Favorable
(Unfavorable)
(22,643)
24,515
(171,595)
290,661
(146,211)
67,524
(9,081)
(33,820)
(22,025)
(143,613)
(38,938)
47,859
27,915
75,774
3,769
22,601
102,144
63,206
99
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 2000 (Continued)
Schedule 1
(Continued from previous page)
Fund, Major and Minor Revenue Source
Component Unit School Board: (Continued)
Debt Service Fund:
School Debt Service Fund:
Revenue from local sources:
Revenue from use of money and property:
Use of property
Miscellaneous
Other
Total School Debt Service Fund
Capital Projects Fund:
School Capital Proiects:
Revenue from local sources:
Revenue from use of money and property:
Use of money
Use of property
Use of money
Recovered costs:
Contributions and other
Revenue from the Commonwealth:
Categorical aid:
School construction 8rants
Education technology grant
Total revenue from the Commonwealth
Total School Capital Projects Fu nd
G rand Total Revenues - - Component
Unit - - School Board
Grand Total Revenues - - All Governmental
Funds and Discretely Presented Component Unit
Budget
Actual
$ 307,394 S 307,394 $
25,330
Variance
Favorable
(Unfavorable)
25,330
$ 307,394 $ 332,724 S 25,330
S 100,000 S 208,487 $
$ 100,000 $ 208,487 S
$ 50,000 $ 41,717 $
108,487
108,487
(8,283)
$ 400,000 $ 398,448 $ (1,552)
702,336 464,465 (237,871)
S 1,102,336 $
S 1,252,336 $
$ 40,747,293 $
$ 158,156,545 S
862,913 S
1,113,117 $
40,696,610 $
160,810,902 S
(239,423)
(139,219)
(50,683)
2,654,357
100
COUNTY OF ALBEMARLE, VIRGINIA
Schedule 2
(Continued to next page)
Governmental Funds and Discretely Presented Corn ponent Unit
Schedule of Expenditures - Budget and Actual
Year Ended June 30, 2000
Fund, Function, Activity and Elements
Budget Actual
Variance
Favorable
(Unfavorable)
Primary Government:
General Fund:
General Government Administration:
Legislative:
Board of Supervisors
General and Financial Administration:
County executive
Community resources
Personnel
Legal services
Director of finance
Data processing
~ Total general and financial administration
Board of Elections:
Electoral board and officials
Total general 8overnment administration
Judicial Administration:
Courts: Circuit court
GeneraL district cOurt
Magistrate
Juvenile and domestic relations court
Clerk of the circuit court
Sheriff
Total Courts
Commonwealth Attorney:
Commonwealth attorney
Total judida[ administration
Public Safety:
Law Enforcement and Traffic Control:
Police department
911 Service
Total law enforcement and traffic control
Fire and Rescue Services:
Fire departments
Fire/rescue
Fire/rescue tax credit
Fire prevention
Ambulance and rescue service
Fire extinction service
City of Charlottesville
Total fire and rescue services
S 324,148 S 301,959
S 567,592 $ 559,839
86,357 83,559
386,856 326,786
438,913 430,425
2,555,419 2,549,464
1,590,486 1,548,935
S 5,625,623 S 5,499,008 S
S 248,738 $ 239,037$
$ 6,198,509 $ 6,040,004 $
22,189
7,753
2,798
60,070
8,488
5,955
41,551
126,615
9,701
158,505
S 75,126 S 68,370 S 6,756
18,830 16,073 2,757
19,355 15,201 4,154
119,934 117,806 2,128
551,316 527,256 24,060
1,205,186 1,201,345 3,841
S 1,989,747 $
515,064 S
2,504,811 S
1,946,051 $
515,058 $
2,461,109 $
7,035,565 $
931,692
7,967,257 $
657,522 $
871,083
49,890
234,623
189,919
13,758
666,535
S 7,131,837
931,692
$ 8,063,529
$ 735,060
877,928
70,000
228,803
189,993
13,800
666,535
43,696
6
43,702
96,272
96,272
77,538
6,845
20,110
(5,820)
74
42
S 2,782,119 S 2,683,330 S 98,789
101
COUNTY OF ALBEMARLE, VIRGINIA
Schedule 2
(Continued to next page)
Governmental Funds and Discretely Presented Component Unit
Schedule of Expenditures - Budget and Actual
Year Ended June 30, 2000 (Continued)
Fund, Function, Activity and Elements
Budget
Actual
Variance
Favorable
(Unfavorable)
Primary Government: (Continued)
General Fund: (Continued)
Correction and Detention:
Regional jail $
Juvenile detention home
Offender aid and restoration
Total correction and detention $
Inspections S
Other Protection:
SPCA shelter contribution S
VJCCCA grant
Total other protection S
Total public safety $
Public Works:
Maintenance of Highways, Streets, Bridges and
sidewalks:
Engineering $
Street signs
WateF resouFces
Total maintenance of highways, stFeets, bridges
and sidewalks S
Sanitation and Waste Removat:
Refuse collection and disposal
Maintenance of Buildings and Grounds:
Staff services
Total public woFks S
Health and WetfaFe:
Health:
Supplement to local health department $
Mental Health and Mental Retardation:
Region Ten Community Services Board $
Welfare / Social Services:
Welfare administration $
Public assistance
Employment services program
Medicaid - University of Virginia
Property tax relief for the elderly
Other social services
Total welfare/social services
Total health and welfare
494,281
123,037
42,507
659,825
739,217
39,915
39,915
12,284,605
1,280,967
68,798
116,416
1,466,181
241,626
S 493,796
92,278
42,507
S 628,581
$ 717,202
S 20,258
$ 20,258
$ 12,016,628
S 1,163,087
79,679
109,681
S 1,352,447
196,250
S
485
30,759
31,244
22,015
19,657
19,657
267,977
1'17,880
(10,881)
6,735
113,734
45,376
1,066,742 989,384 77,358
2,774,549 S 2,538,081 S 236,468
746,050 S 746,050 $
312,170 S 312,170 S
S 422,941
3,582,164
775,685
244,142
136,843
826,373
417,948
3,673,030
671,230
281,373
245,000
981,309
6,269,890
7,328,110
$ 5,988,148
$ 7,046,368
(4,993)
90,.866
(104,455)
37,231
108,157
154,936
281,742
281,742
102
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Expenditures - Budget and Actual
Year Ended June 30, 2000 (Continued)
Schedule 2
(Continued to next page)
Fund, Function, Activity and Elements
Primary Government: (Continued)
General Fund: (Continued)
Education:
Contribution to community college
Parks, Recreation, and Cultural:
Parks and recreation
Darden Towe Memorial Park
Albemarle Charlottesville Teen Center
Total parks and recreation
Library:
Regional Library
Cultural Enrichment:
Miscellaneous contributions
Total parks and recreation and cultural
Community Development:
Planning and Community DeveLopment: Planning
Redevelopment 'and housing
Zoning
Contributions to other agencies
Revenue Sharing Agreement - City of Charlottesvi[
Other
Total planning and community development
Environmental Management:
Soil and Water Conservation District
Total environmental management
Cooperative Extension Program:
Horticulture and Family resources
Total Community Development
Total General Fund
Special Revenue Funds:
Federal / state Grant Fund:
Judicial A~Jm~i~_~tr~tion
victim/witness
Drug court
Total judicial administration
Budget
Actual
S 10,250 $ 10,250
S 1,178,629 S
115,450
93,875
S 1,387,954 $
$ 1,861,454 $
$ 65,722 S
$ 3,315,130 $
$ 1,754,627 $
425,172
571,494
897,064
5,853,794
101,184
1,094,908
114,080
82,036
1,29i ,024
1,861,454
65,722
3,218,200
1,156,627
385,142
515,545
737,064
5,853,794
27,665
Variance
Favorable
(Unfavorable)
83,721
1,370
11,839
$ 96,930
S
S
$ 96,930
$ 598,000
40,030
55,949
160,000
73,519
$ 9,603,335 S 8,675,837 $ 927,498
$ 37,917 $ 37,827 S 90
37,917 S 37,827
S 158,756 $
$ 9,800,008 S
S 44,215,972 S
157,891
8,871,555
42,202,195
$ 90
S 865
S ' 928,453
S 2,013,777
S 51,944 $ 44,085 $ 7,859
51,944 $ 44,085
$ 7,859
103
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Corn ponent Unit
Schedule of Expenditures - Budget and Actual
Year Ended June 30, 2000 (Continued)
Schedule 2
(Continued to next page)
Fund, Function, Activity and Elements
Primary Government: (Continued)
Special Revenue Funds: (Continued)
Federal / State Grant Fund (Continued):
Pubtic Safety:
Public safety grants
Criminal justice
Total public safety
Health and Welfare:
Health and welfare
Comprehensive services grant
Transportation initiative
At risk 4 year olds
Total health and welfare
Community development:
Metropolitan planning programs
AHIP
Moderate housing rehabilitation and related
programs
Total community development
Total Federa[/ State Grant Fund
Enhanced 91 1 Fund:
Public Safety:
Law Enforcement and Traffic Control:
911 Service
Tourism Fund:
Community development:
Visitors Bureau
Tourism development
Other
Total Tourism Fund
Total Special Revenue Funds
Debt Service Funds:
General Debt Service Fund:
Principal retirement
Interest and other debt costs
Total General Debt Service Fund
Budget
Actual
Variance
Favorable
(Unfavorable)
179,585 $ 143,979 $ 35,606
780,269 708,869 71,400
959,854 S 852,848 $
1,237,049
3,142,351
151,123
317,853
1,385,851
4,067,069
151,123
350,917
5,954,960 $ 4,848,376 $
107,006
148,802
924,718
33,064
1,106,584
47,398 S 23,899 S 23,499
770,989 315,512 455,477
1,824,341
1,335,802
$ 2,642,728 $ 1,675,213
$ 9,609,486 $ 7,420,522
$ 1,045,746 $ 811,036 $
135,250
150,000
1,037,955
$ 123,250
150,000
20,500
$ 1,323,205 S 293,750
S 11,978,437 $ 8,525,308
488,539
967,515
2,188,964
234,710
12,000
1,017,455
1,029,455
3,453,129
380,068 $ 116,655 S 263,413
12,840 12,639 201
$ 392,908 S 129,294 $
263,614
104
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Expenditures - Budget and Actual
Year Ended June 30, 2000 (Continued)
Schedule 2
(Continued to next pase)
Fund, Function, Activity and Elements
Primary Government: (Continued)
Debt Service Funds:
Visitor Center Debt Service Fund:
Principal retirement
Interest and other debt costs
Total Visitor Center Debt Service Fund
Total Debt Service Funds
Capital Proiects Funds:
Capital Imp rovements Fund:
Capital Projects: Information systems
Fire departments and service vehicles
Street and sidewalks improvements
Public Works maintenance projects
Emergency Operations Center
PubUc safety communications system
Libraries
Parks and recreation
Others
Total Capital Improvement Fund
Storm Water Control Fund:
Ca pitat projects
Stormwater control
Total Capital Projects Funds
Grand Total Expenditures - - Primary
Government
Component Unit School Board
Special Revenue Funds:
School Fund:
Education: Instruction
Administration, and attendance and health
Pupil transportation services
Operation and maintenance
Facilities
Other
TotatSchool Fund
Budset
Variance
Favorable
Actual (unfavorable)
S 39,000 $ 38,829S 171
29,000 28,905 95
S 68,000 S
S 460,908 S
67,734 S 266
197,028 S 263,880
S 200,932 $ 200,447 485
729,939 74,358 655,581
1,090,352 425,396 664,956
1,035,160 919,584 115,576
103,197 79,087 24,110
3,911,937 117,422 3,794,515
376,858 176,272 200,586
960,115 466,623 493,492
1,151,706 219,969 931,737
$ 9,560,196 S
S 760,649 S
$ 10,320,845 S
$ 66,976,162
67,831,024
4,478,632
6,169,054
8,096,985
119,100
2,247,360
88,942,155
2,679,158 S 6,881,038
168,058 S 592,591
2,847,216 S 7,473,629
$ 53,771,747 $ 13,204,415
66,771,348 $ 1,059,676
4,478,231 401
6,083,823 85,231
7,883,904 213,081
103,710 15,390
1,913,295 334,065
87,234,311 S 1,707,844
105
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Expenditures - Budget and Actual
Year Ended June 30, 2000 (Continued)
Schedule 2
(Continued from previous page)
Fund, Function, Activity and Elements
Component Unit School Board (Continued)
School Cafeteria Fund:
Education:
Operating costs
Total School Cafeteria Fund
Total Special Revenue Funds
Debt Service Fund:
School Debt Service Fund:
Principal retirement
Interest and other debt costs
TotaJ Debt Service fund
Capital Projects Fund:
School Capital Proiects Fund:
Northern Elementary SchOol
MonticeUo High School
Western Albemarle High School
Stone-Robinson Elementary School
CATEC
Technology equipment
Vehicle maintenance facility
School building renovations and related items
PREP
Total School Capital Projects Fund
Grand Total Expenditures - - Corn ponent
Unit - - School Board
Grand Total Expenditures-All Governmental
Funds and DiscretelY Presented Component
Unit
Budget
Actual
Variance
Favorable
(Unfavorable)
$ 2,950,376 $ 2,925,098 $ 25,278
$ 2,950,376 $ 2,925,098 $ 25,278
$ 91,892,531 $ 90,159,409 $ 1,733,122
5,718,184 S 5,572,843 $ 145,341
3,631,881 3,785,898 (154,017)
9,350,065
1,700,184
309,270
725,842
303,000
215,630
1,289,257
155,749
2,154,024
688,677
S 7,541,633
$ 108,784,229
S 9,358,741
$ 118,186
221,953
645,607
265,487
193,139
952,557
147,394
1,508,849
475,514
S 4,528,686
S 104,046,836
S 157,818,583
S 175,760,391
(8,676)
1,581,998
87 317
80 235
37 513
22 491
336 700
8 355
645 175
213 163
3,012,947
4,737,393
17,941,808
106
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Director of Finance's Accountability
At June 30, 2000
Schedule 3
Assets held by the Director:
Cash on hand/petty cash
Cash in banks:
Checking:
Wachovia Bank
One VaLley Bank
Bank of America
Bank of America - DMV
5,000
(2,565,594)
2,769
52,530
625
Investments:
Wachovia Bank time deposit
Wachovia Bank - performance bonds
Sun Trust Bank Asset Management Account
Local Government Investment Pool
Repurchase agreement
Virginia State Non-Arbitrage Program Bond Pool funds
Mclntire Trust Fund-Investments
Total assets
Liabilities of the Director:
BaLance of County funds (ScheduLe 4)
Balance of CommonweaLth Credit Account (ScheduLe 5)
BaLance of Ct~ar[ottesvi[[e-A[bemarte Joint HeaLth Center Bui[ding (ScheduLe 6)
BaLance of ALbemarLe-CharLottesviLLe Regional Jail Authority (ScheduLe 7)
BaLance of Emergency Operations Center (Schedule 8)
BaLance of Darden Towe Memorial Park (Schedule 9)
BaLance of DMV account
Other Uabi[ities
Total liabilities
800,000
302,204
615,549
45,704,569
6,826,138
3,344,340
330,472
$ 55,418,602
$ 52,824,455
2,539
199,284
2,027,894
347,337
(4,553)
(625)
22,271
$ 55,418,602
107
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Director of Finance's Accountability to the County
All County Funds and Component Units
Year Ended June 30, 2000
Governmental Funds
Special Debt Capital
General Revenue Service Projects
BaLance JuLy 1, 1999
Receipts:
General property taxes
Other focal taxes
Permits, privi[ese fees and
resuiatory Licenses
Fines and forfeitures
Revenue from use of money and property
Charses for services
Miscettaneous
Recovered costs
Intersovernmenta[
Proceeds from indebtedness
Total receipts
Total available
Disbursements (net):
Warrants (checks) issued
Principal retirement
Interest and fiscal charses
Total disbursements
$ 15,387,853 $ 3,129,386 $ $
$ 63,699,031 $ $ - $
28,610,842 822,048 -
1,109,293
215,489
1,164,985 173,378
1,085,400 35,407
165,168 70,251
1 ,i76,931 36,744
16,091,652 5,840,393
67,734
113,318,791 $ 6-,978,221 $ 67,734 $
128,706,644 $ 10,107,607 $ 67,734 $
42,037,937 $ 8,905,027
S
155,484
41,544
S 42,037,937 $ 8,905,027 $ 197,028 S
Interfund transfers:
Transfers in $ 234,592 S 2,997,827 $ 329,294 $
Transfers out (65,924,625) (231,227)
$ 20,978,674 $ 3,969,180 $ 200..000 $
BaLance, June 30, 2000
5,837,875
248,867
1,287
33,284
58,883
342,321
6,180,196
4,237,870
4,237,870
3,122,831
5,065,157
Note:
This schedule is reported on the cash basis. Revenues and
expenditures reflected in the other supplementary data and basic financial
statements are recorded on the accrual and/or modified accrual basis, except as
otherwise noted.
108
Schedule 4
Proprietary
Funds
Internal
Service
Fiduciary
Funds
Trust R
Agency
3,457,305 S 1,072,783
Component
Unit
School
Board
17,748,397
S S S $
134,351
8,167,915
66,190
2,847,726
$ 8,302,266 S 2,913,916 S
$ 11,759,571 $ 3,986,699 $
517,313
4,473,975
227,775
1,509,115
32,859,024
2,835,000
42,422,202
60,170,599
Total
"Memorandum
Only"
46,633,599
63,699,031
29,432,890
1,109,293
215,489
2,305,084
13,763,984
3,411,938
2,781,673
54,791,069
2,835,000
174,345,451
220,979,050
$ 7,941,777 $ 857,632 $
7,941,777 $
S
(32,670)
3,785,124 $
857,632
3,129,067 S
94,618,583
5,572,843
3,785,898
$ 103,977,324 $
S 60,589,159 $'
(1,085,181)
15,697,253 S
58,598,826
5,728,327
3,827,442
168,154,595
67,273,703
(67,273,703)
52,824,455
109
Schedule 5
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Director of Finance's Accountability to the Commonwealth
Year Ended June 30, 2000
Balance
July 1,
1999
Receipts Remittances
Balance
June 30,
2000
2000 Taxes:
Estimated income taxes
1999 Taxes:
Estimated income taxes
Other Collections:
Share of fees of
sheriff and deputies
Totats $
$ 68,389 $ 67,723
321,162 321,162
666
91,404 89,531 1,873
S 480,955 $ 478,416
2,539
This schedule is presented on the cash basis.
110
Schedule 6
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Director of F~nance's Accountability
To The Charlottesville-Albemarle Joint Health Center Buiidin~ Fund
Year Ended June 30, 2000
BaLance JuLy 1, 1999
Receipts
Total receipts and balance
Disbursements:
Checks issued
BaLance June 30, 2000
S
S
137,339
64,636
201,975
2,691
199,284
This schedule is presented on the cash basis of accountins.
111
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Director of Finance's Accountability
To The Albemarle -Charlottesville Regional Jail Authority
Year Ended june 30,2000
Schedule 7
Balance July 1, 1999 $
Receipts
Total receipts and balance $
Disbursements:
Checks issued
Balance June 30, 2000 $
5,144,536
7,282,203
12,426,739
10,398,845
2,027,894
This schedule is presented on the cash basis of accounting.
112
COUNTY OF ALB£MARLE, VIRGINIA
Schedule 8
Schedule of Director of Finance's Accountability
To The Emergency Operations Center
Year Ended June 30, 2000
BaLance July 1, 1999
Receipts
Total receipts and balance
Disbursements:
Checks issued
Batance June 30, 2000
$ 396,312
This schedule is presented on the cash basis of accounting.
2,056,904
$ 2,453,216
2,105,879
347,337
113
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Director of Finance's Accountability
To The Darden Towe Memorial Park
Year Ended June 30, 2000
Schedule 9
Batance July 1, 1999
Receipts
Total receipts and balance
Disbursements:
Checks issued
Balance June 30, 2000
$ 1,536
172,667
174,203
178,756
S (4,553)
This schedule is presented on the cash basis of accountins.
114
Statistical Tables
COUNTY OF ALBEMARLE, VIRGINIA
General GOvernmental Expenditures By Function (1)
Last Ten Fiscal Years
Fiscal
Year
1991
1992
General Judicial Health
Admini- Admini- Public Public and
stration stration Safety Works Welfare
$ 3,659,806 $ 1,280,160 $
3,720,634 1,250,310
5,536,227 $ 1,535,652 $ 3,192,268
6,139,038 1,394,094 3,442,659
Education
$ 54,557,352
55,142,637
1993 4,100,162 1,302,764 6,677,486 1,583,418 3,709,255 58,549,105
1994 4,175,173 1,371,235 7,006,265 1,792,164 4,961,226 61,140,363
1995 4,525,198 1,514,116 7,780,936 1,989,329 5,675,298 65,475,319
1996 5,028,092 1,734,130 8,819,633 1,950,935 6,749,142 69,212,453
1997 5,226,856 1,871,955 11,166,096 2,234,899 8,193,475 73,191,000
1998 5,574,630 2,078,915 11,578,473 2,299,190 9,082,674 76,622,637
1999 5,558,735 2,259,053 12,253,913 2,724,901 11,028,743 84,452,776
2000 6,040;004 2,505,194 13,680,512 2,538,081 11,894,744 90,169,659
Note:
(1) Includes General, Special Revenue, Debt Service, Capital Project Funds and
Discretely Presented Component Unit.
116
Table 1
Parks,
Recreation
and
Cultural
$ 1,899,417
2,337,209
Community
Development
$ 5,250,748
6,168,473
Capital
Projects
$ 10,207,270 $
15,967,658
Debt
Service
3,668,279
4,655,968
Total
90,787,179
100,218,680
2,492,222 6,992,704 8,382,828 5,918,035 99,707,979
2,509,508
13,170,964
5,804,471
10,838,430
2,630,543
7,273,781
6,173,135
7,798,027
7,179,750
7,717,868
8,537,897
2,781,119
109,573,814
110,911,105
122,831,581
2,903,511 9,090,116 19,967,723 7,074,253 140,919,884
21,946,149
19,265,117
7, 231,073
9,073,948
9,555,769
7,375,902
2,933,075
3,082,292
3,218,200
9,789,023
10,301,716
10,840,518
149,135,839
160,001,194
157,818,583
117
COUNTY OF ALBEMARLE, VIRGINIA
General Governmental Revenues by Source (1)
Last Ten Fiscal Years
General
Fiscal Property
Year Taxes
Permit, Revenues
Privilege From Use
Fees and Fines of Money
Other Local Regulatory and and
Taxes Licenses Forfeitures Property
1991 $ 39,460,352 $ 13,834,927 $ 654,497 $ 187,434 $
1,487,244
Charges
for
Services
$ 2,944,887
1992 39,693,578 14,767,928 694,540 112,786 1,232,167 3,747,690
1993 41,868,387 16,626,535 716,188 169,631
1,054,422
3,432,631
1994 45,814,504 17,695,347 815,276 189,909 1,167,332 3,695,994
1995 49,057,317 18,744,077 794,158 155,715 1,817,855 3,782,524
2,034,236
1996 (2) 70,456,150 19,287,058 782,795 169,773
4,680,429
1997 57,098,367 20,280,373 945,134 247,136 2,604,589 5,269,215
1998 59,736,838 23,i40,529 999,107 216,888 2,330,261 4,594,379
1999 61,700,661 27,134,007 1,089,241 243,320 1,855,092 4,998,531
2000 63,335,269 29,540,491 1,109,293 215,489 2,534,760 5,545,912
Includes General, Special Revenue, Debt Service~ Capita[ Project Funds and
Discretely Presented Component Unit.
Notes:
(1)
(2) First year of split-biLling of rea[ estate
118
Table 2
Miscel- Recovered Intersov-
laneous Costs ernmental
$ 400,024 $ 2,490,070 $ 26,158,153
Total
S 87,617,588
387,982 1,536,697 24,917,448 87,090,816
499,467 1,568,013 29,132,827 95,068,101
715,941 1,340,059 30,501,342 101,935,704
214,825 1,284,197 32,580,254 108,430,922
446,166 2,304,450 35,130,486 135,291,543
487,045 3,070,269 37,355,357 127,357,485
527,858 2,571,115 38,931,191 133,048,166
424,045 3,195,492 46,924,233 147,564,622
526,866 2,781,673 55,221,149 160,810,902
119
COUNTY OF ALBEMARLE, VIRGINIA
General Governmental Tax Revenues by Source
Last Ten Fiscal Years (1)
(Amounts Expressed in Thousands)
Fiscal Property
Year Tax
Local
Sales Transient Consumer
and Use Lodging Meals Utility
Tax Tax Tax Tax
Motor
Vehicle
Tax
Bank
Franchise
Tax
1991 $ 39,490 $ 4,741 $
279 $ $
3,917 $ 1070 $
62
1992 39,694 5,065 277
4,122 1,086
61
1993 41,868 6,046 301
4,384 1,108
79
1994 45,815 6,367 335
1995 49,057 6,999 350
1996
1997
(2) 70,456 7,254 358
57,098 7,786 403
1998 59,737 8,060
887 1,137
4,632
1 169
69
4,658 1,204 t67
4,787 1,225 128
4,796
5,111
1 222
1999 61,701 8,557 1,385 3,124 5,175
I 323
1 373
151
2000 63,335 9,462
212
278
1,328 3,367 5,488 1,628 277
Notes:
(1) Includes alt governmental funds
(2) First year of split-bitting for real estate taxes
120
Table 3
Recordation
and
Tax
Business
License
Tax
Utility
Company
Tax
Contractors
License
Tax
Seller's E-911
Tax Tax
$ 290 $ 2,468 $ 255 $ 494 $ 130 $ 129 $
Other
Total
53,325
335 2,456 271 433 129 532
352 2,685 357 441 130 566
453 2,854 383 560 166 578
314 3,186 385 526 138 584
54,461
58,317
63,381
67,568
406 3,323 391 518 172 661 64
89,743
427 3,519 423 643 189 671 51
539 3,835 432 648 204 714 38
651 4,365 428 723 250 771 54
624 4,992 458 735 277 816 89
77,379
82,877
88,835
92,876
121
This Pase Left Blank Intentionally
COUNTY OF ALBEMARLE, VIRGINIA
Property Tax Levies and Collections
Last Ten FJscaJ Years
Table 4
Fiscal
Year
~ 1991
~ 1992
1993
. 1994
1995
1996
~'~ 1997
1998
~ 1999
~ 2000
(1)
(2)
Percent of Percent of
Total Curren~ Percent Delinquent Total Tax Outstanding Delinquent
Tax Tax of Levy Tax Tota! Tax Collections Delinquent Taxes to
'Levy (1) Collections (3) Collected Collections (3) Collections to Tax Levy Taxes Levy
$ 40,335,602 $ 38,021,859 94.26% S 633,452 S 38,655,311 95.83% $ 2,449,398
39,963,612 38,549,230 96.46% 597,561 39,146,791 97.96% 2,910,523
41,747,726 40,191,779 96.27% 992,785 41,184,564 98.65% 2,950,092
46,269,210 44,499,274 96.17% 671,147 45,170,421 97.63% 3,809,572
49,082,673 47,441,817 96.66% 884,225 48,326,042 98.46% 3,658,270
(2) 70,483,330 69,025,719 97.93% 957,435 69,983,154 99.29% 4,495,656
56,158,141 54,348,735 96.78% 2,096,760 56,445,495 100.51% 3,614,212
59,986,411 57,198,574 95.35% 1,958,685 59,157,259 98.62% 3,574,245
63,707,535 61~569,278 96.64% 1,855,459 63,424,737 99.56% 3,040,451
69,118,573 66,296,502 95.92% 2,194,807 68,491,309 99.09% 3,037,036
Net of [and use, tax relief, and fire / EMS deferrals and exemptions
Increase in tax levy and current tax collections resulted from implementation of split billing
of rea[ estate taxes in fiscal 1996
(3) For.tax years 1999 and 2000 the Commonwealth of Virginia assumed a portion of the County's personal
property taxes. The amount reimbursed to the county totaled $1,826,100 in fiscal year 1999 and 56,182,481
in fiscal year 2000. These amounts are included in both current and delinquent tax collection amounts for
the respective years.
6.07%
7.28%
7.07%
8.23%
7.45%
6.38%
6.44%
5.96%
4.77%
4.39%
123
COUNTY OF ALBEMARLE, VIRGINIA
Assessed and Estimated Actual Value (In Thousands) of Taxable Property
Last Ten Fiscal Years
Fiscal
Year
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
(1)
(2)
(3)
Real Estate (5)
Personal Property (2,4,6,7)
Machinery and Tools
Estimated Estimated Estimated
Assessed Actual Assessed Actual ASsessed Actual
Value Value (1) Value Value Value Value
2,280,357 $ 3,280,811 $ 213,436 $ 213,436 $ 16,883 $ 16,883
3,011,253 3,631,359 217,332 217,332 17,070 17,070
3,725,844 4,041,149 276,431 276,431 17,718 17,718
3,881,444 4,190,227 276,539 276,539 17,884 17,884
4,278,835 4,531,335 313,171 313,171 20,097 20,097
4,412,887 4,568,206 351,455' 351,455 "20,131 20,131
4,731,824 4,868,132 398,220 398,220 21,290 21,290
4,798,901 4,952,426 434,291 434,291 22,231 22,231
5,072,861 5,213,629 455,627 455,627 22,917 22,917
5,312,445 .5,420,862 ' 494,353 494,353 24,016 24,016
5,703,666 5,886,136 556,589 556,589 24,509 24,509
Estimated actual value of real estate based on sales ratio percentages for the corresponding tax years
as computed by the Virginia Department of Taxation.
Personal property includes personal property, business personal property and mobile homes.
Increase in tax assessment due to split billing and proration of personal property effective January 1, 1992.
(4) Personal property, machinery and toots, and public utility property is assessed as 100% fair market value.
(5) Real estate net of exemptions for Land use deferral and tax relief for the elderly.
(6) Personal property includes exemptions for mobile home tax relief for the elderly and the fire/rescue
tax credits which went into effect January 1992.
(7) Does not inlcude fire/rescue tax credit or mobile home tax relief after 1995
124
Table 5
Public Utility
Estimated'
Assessed
Value
Actual
Value
Total
Estimated
Assessed Actual
Value Value
137,360 $
140,822
159,849
171,429
176,368
195,279
222,883
201,471
228,208
229,985
236,288
137,360 S 2,648,036 $ 3,648,490
140,822 3,386,477 4,006,583
159,849 4,179,842 4,495,147
171,429 4,347,296 4,656,079
176,368 4,788,471 5,040,971
195,279 4,979,752 5,135,071
222,883 5,374,217 5,510,525
201,471 5,456,894. 5,610,419
228,208 5,779,613 5,920,381
229,985 6,060,799 6,169,216
236,288 6,521,052 6,703,527
125
Table 6
COUNTY OF ALBEMARLE, VIRGINIA
Property Tax Rates
Last Ten Fiscal Years
Fiscal
Year
1991
Real Personal Machinery
Property Property and Tools
Public Service
Real Personal
$ .74 $ 4.40/4.30 $ 4.40/4.30 $ '.74/.72 $ 4.40/4.30
1992
.72 4.30 / 4.30 4.30 / 4.30 .72 / .72 4.30 / 4.30
1993
· 72 4.30 / 4.28 4.30 / 4.28 .72 / .72 4.30 / 4.28
1994
· 72 4.28 / 4.28 4.28 / 4.28 .72 / .72 4.28 / 4.28
1995
.72 4.28 / 4.28 4.28 / 4.28 .72 / .72 4.28 / 4.28
1996
.72/.72 4.28 / 4.28 4.28 / 4.28 .72 / .72 ' 4.28 / 4.28
1997
.72/.72 4.28 / 4.28 4.28 / 4.28 .72 / .72 4.28 / 4.28
1998
.72/.72 4.28 / 4.28 4.28 / 4.28 .72 / .72 4.28 / 4.28
1999
.72/.72 4.28 / 4.28 4.28 / 4.28 .72 / .72 4.28 / 4.28
2000
.72/.76 4.28 / 4.28 4.28 / 4.28 .72 / .76 4.28 / 4.28
Notes:
(1) 100% of fair market value
(2) The assessed value of mobile homes is included in persona[ property.
(3) Split billing and proration for personal property, machinerY and tools and
public service adopted fiscal year 1992.
(4) The basis for property tax rates is $100.00 of assessed valuation.
126
COUNTY OF ALBEMARLE, VIRGINIA
Special Assessment Billings and Collections
Last Ten Fiscai Yeai:s .......
Table 7
Special assessments of property taxes have not been made and, accordingly, are not presented.
The County has not utilized special assessments for public works improvements or other
purposes.
Table 8
COUNTY OF ALBEMARLE, VIRGINIA
Computation of LegalDebt Margin, Direct and Overlapping Debt
and Revenue Bond Coverage
At June 30, 2000
Legal Debt Mar~in:.
The County of Albemarle is not subject to legal debt computations per the Code of Virginia.
Computation of Direct and Overlappin.~ Debt
The County of Albemarle has not issued any debt which is overlapping with other Governments
during the last ten fiscal years.
Since there is no overlapping debt with other 8overnments, there is no table of property tax
rates for all overlapping 8overnments nor are there any computations of overlap ping debt.
Revenue Bond CoveraRe
The County of Albemarle has not issued
durinR the last ten fiscal years.
revenue bonds nor were any revenue bonds outstanding
127
COUNTY OF ALBEMARLE, VIRGINIA
Ratio of Net General Obligation Bonded Debt
To Assessed Taxable Value and Net Genera[ Obligation Bonded Debt Per Capita
Last Ten Fiscal Years
Table 9
Less: Debt Ratio of Net
(2) Gross Payable from Net Bonded Debt
Fiscal (1) Assessed Bonded Enterprise Bonded to Assessed
Year Population Value Debt Revenues Debt (3) Value
1990 66,120 $ 3,645,051,845 S 24,498,089 S S 24,498,089 0.0067
1.991 68,040 3,394,267,979 25,375,252 25,375,252 0.0075
1992 6%700 4,773,691,256 39,293,415 39,2931415 0.0082
1993 70,300 4,920,818,467 39,257,526 39,257,526 0.0080
1994 72,400 5,581,065,455 50,287,511 50,287,511 0.0090
1995 74,300 5,737,717,742 46,31!,072 46,311,072 0.0081
1996 75,900 6,160,785,549 48,199,772 48,199,772 0.0078
1997 77,000 6,378,332,299 50,262,514 50,~62,514 0.0079
1998 (4) 80,700 6,560,546,459 66,750,256 66,750,256 0.0102
1999 (4) 81,600 6,841,455,193 69,087,998 6%087,998 0.0101
2000 (5) 82,500 7,300,098,140 66,500,740 66,500,740 0.0091
Note: (1) Virginia Department of Taxation.
(2) Includes land use and tax relief.
(3) Does not include VRS Early Retirement obligation, Visitor Center notes payabte and capita[ [eases.
(4) We[don Cooper Center for Pubtic Service..
(5) Estimated by Department of Finance
Net
Bonded.
Debt per
Capita
$ 371
373
564
558
695
623
635
653
827
847
806
128
COUNTY OF ALBEMARLE, VIRGINIA
Table 10
Ratio of Annual Debt Service Expenditures for Genera~ Obligation Bonded
Debt to Total General Governmental Expenditures
Last Ten Years
Total
Total General
Fiscal Debt Governmental
Year Principal Interest Service (2) Expenditures (1)
1991 S 1,957,353 S 1,370,102 $ 3,327,455 $ 80,579,909
1992 '2,446,859 2,038,696 4,485,555 84,251,022
1993 2,900,066 2,484,800 5,384,866 91,325,151
1994 3,418,317 2,645,703 6,064,020 106,893,715
Ratio of
Debt Service
to Genera I
Governmental
Expenditures
4.13%
5.32%
5.90%
5.67%
1995 4,880,437 2,849,856 7~730,293 110,911,105
1996 4,454,945 2,498,317 6,953,262 122,831,581
1997 4,129,440 2,815,519 6,944,959 140,919,884
6.97%
5.66%
4.93%
1998 4,171,802 2,929,977 7,101,779 149,135,839
1999 5,159,236 3,785,418 8,944,654 160,001,194
2000 5,611,671 3,814,803 9,426,474 157,818,583
4.76%
5.59%
5.~)7%
(1) Includes all Governmental Funds of the Primary Government and
the Discretely Presented Component Unit -- School Board.
(2) Does not include capital leases
129
Table 1 1
COUNTY OF ALBEMARLE, VIRGINIA
Demographic Statistics
Last Ten Fiscal Years
Per
Fiscal Capita Median School
Year' Population Income (3) A~e (5) Enrollment (1)
1991 68,172 $ 20,124 31.6 10,188
1992 69,500 21,015 31.6 10,436
1993 70,300 23,973 31.6 10,581
1994 72,400 24,837 31.6 10,889
1995 74,300 24,837 (4) 31.7 11,123
1996 75,900 24,837 (4) 31.7 11,344
1997 77,000 (4) 24,837 (4) 31.7 11,626
1998 80,700 (6) 23,357 (5) 31.7 11,513
1999 81,600 (6) 29,063 (5) 31.7 12,188
2000 82,500 (4) 30,947 (7) 31.7 12,237
Source:
Unemployment
Rate
3.70%
4.40%
3.20%
3.20% (2)
2.70% (2)
2.1o% (z)
2.2o% (2)
1.40% (2)
1.50% (2)
1.30% (Z)
Above information obtained from the Wetdon Cooper Center for Public Service unless otherwise
noted.
(1) Albemarle County Public Schools
(2) Virsinia Employment Commission
(3) Includes City of Charlottesville
(4) Estimate by Bepartment of Finance
(5) Bureau of Census
(6) Wetdon Cooper Center for Public Service
(7) Bureau of Economic Analysis
130
COUNTY OF ALBEMARLE, VIRGINIA
Property Value, Construction Activity, and Bank Deposits
Last Ten Fiscal Years
Table 12
Residential Commercial
Fiscal Property Value (1) * Construction Construction
Year Commercial Residential Exemptions Total # of Units Value * # of Units Value *
Bank *
Deposits (2) (3)
1991 $ 498,990 $ 3,547,117 $ 414,748 $ 3,631,359 661 S 51,179 205 $ 16.881 $ 427,160
1992 536,104 4,098,437 593,392 4,041,149 780 67,153 218 17,422 442,538
1993 546,041 4,237,860 593,674 4,190,227 640 59,510 174 9,777 432,418
1994 612,664 4,689,827 771,156 4,531,335 886 88,554 229 20,629 458,422
1995 615,413 4,832,060 879,267 4,568,206 533 65,254 184 10,669 455,539
1996 692,929 5,170,761 985,521 4,878,169 541 82,761 225 27,699 300,750
1997 704, D96 5,239,956 991,626 4,952,426 620 93,041 221 43,305 377,117
1998 729, D17 5,598,135 1,091,456 5,235,696 575 95,765 54 38,168 (4) 365,453
1999 744,161 5,759,213 1,092,714 5,410,660 687 127,328 51 22,586 (4) 417,626
2000 ...... 866,193 6,313,459 1,293,516 5,886,136 510 1~5,015 43 '' 23,819 '(4)' Not Avaitabte
* Amounts expressed in thousands
(1) Estimated assessed value from TabLe 5
(2) Source: Financial Institutions Data Exchange - 1988 through 1996
(3) Source FDIC - includes financial institutions insured by the FDIC
(4) Number of ommerc]al units for 1998, 1999 and 2000 include only new construction. Does not include alterations, renovations or
additions.
131
COUNTY OF' ALBEMARLE, VIRGINIA
Table 13
Principal Real Property Taxpayers
Year Ended June 30, 2000
Taxpayer
Type of
Business
2000
Assessed
Valuation (1)
Percentage
of Total
Assessed
Valuation
University of Virginia Rea[ Estate
Foundation
Office Park
58,170
1.02%
Charles W. Hurt
Developer
30,882
O. 54%
University of Yirginia Real Estate
Foundation
JWK Properties
Westminister - Canterbury
Retirement Community
Individual
Retirement vitlase
28,575
28,149
28,117
0.50%
0.49%
0.49%
Shopping Center Associates
Shopping Mall
Ja-Zan Condominiums
27,594
22,973
0.48%
0.40%
Gtemore Associates
First Interstate - Charlottesville
State Farm Insurance Company
Developer
Shopping Malt
'Insurance
Totats $
22,936
20,925
19,632
287,953
0.40%
0.37%
0.34%
5.03%
(1) Based on 2000 real estate tax assessment records. Amounts are in thousands.
132
COUNTY OF ALBEMARLE, VIRGINIA
Miscellaneous Statistics
At June 30, 2000
Table 14
Date of Incorporation
Fo rm of Government
Area in Square Miles
Number of Traffic Lights
Number of Linear Road Mites (5)
Number of Employees (exc[udin~ police and teachers):
Fire Protection (att volunteer):
Po[ice Protection:
Education:
Recreation and Culture:
Facilities and services not included in the re portin8 entity:
Board of Supervisors/ County Executive
Classified
Exempt
Number of stations
Number of ca[ts answered
Number of paid firefishters
Number of stations
Number of satellite stations
Number of po[ice personnel and officers
Number of patrol units
Number of law violations:
Physical arrests
Traffic violations
Number of
Number of
Number of
Number of
Number Of
Number of
elementary schools
elementary school instructors
secondary schools
secondary school instructors
community co[[eses
universities
Community centers
Parks (1)
Park acrease (1)
Tennis Courts
Sewase system(ACSA) (2)
Mi[es of sanitary sewers
Number of treatment plants
Number of service connections
Daily averase treatment in 8al[ohs (3) (4)
Maximum daily capacity of treatment
plants in 8al[ons (3) (4)
(1) Includes schools which se rye as community and district parks.
(2) Source: ALbemarle County Service Authority
(3) Includes the City of Charlottesville, Virginia
(4) Source - Rivanna Water and Sewer Authority
(5) source - Virsinia Department of Transportation
133
1744
742
58
794
1,262
193
7
6,758
12
1
8
126
102
3,674
6,436
15
502
9
545
1
1
3
32
2,800
32
184
5
12,500
11,249,000
15,900,000
This Page Left Blank Intentionally
Compliance
This Page Left Blank Intentionally
ROBINSON, FARMER,
Cox ASSOCIATES
CER 7~IED ]->U2~L1C A C'tYO UNT21]VTS
A -PR OFE, SSIONA£ £1'il4JT. ED LIABI£IT¥ COMPANY
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER
FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS
PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
TO THE BOARD OF SUPERVISORS
COUNTY OF ALBEMARLE, VIRGINIA
We have audited the financial statements of the County of Albemarle, Virginia as of and for the year
ended June 30, 2000, and have issued our report thereon dated November 30, 2000. We conducted
our audit in accordance with generally accepted auditing standards; Specifications for Audits of
Counties, Cities and Towns, issued by the Auditor of Public Accounts of the Commonwealth of Virginia;
and the standards applicable to financial audits contained in Government Auditing Standards, issued
by the Comptroller General of the United States.
Compliance
As part of obtaining reasonable assurance about whether the County of Albemarle, Virginia's financial
statements are free of material misstatement, we performed tests of its compliance with certain
provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct
and material effect on the determination of financial statement amounts. However, providing an
opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do
not express such an opinion. The results of our tests disclosed no instances of noncompliance that are
required to be reported under Government Auditing Standards.
Internal Control Over Financial Reporting
In planning and performing our audit, we considered the County of Albemarle, Virginia's internal
control over financial reporting in order to determine our auditing procedures for the purpose of
expressing our opinion on the financial statements and not to provide assurance on the internal
control over financial reporting. Our consideration of the internal control over financial reporting
would not necessarily disclose all matters in the internal control over financial reporting that might be
material weaknesses. A material weakness is a condition in which the design or operation of one or
more of the internal control components does not reduce to a relatively low level the risk that
misstatements in amounts that would be material in relation to the financial statements being audited
may occur and not be detected within a timely period by employees in the normal course of
performing their assigned functions. We noted no matters involving the internal control over financial
reporting and its operation that we consider to be material weaknesses.
137
However, we noted other matters invo[vin8 the internal control over finanda[ reportin8 that we have
reported to manasement in a separate letter dated November 30, 2000.
This report is intended for the information of the Board of Supervisors, manasement and federal
awardin8 asencies and pass-throush entities. However, this report is a matter of pubUc record and its
distribution is not limited.
Charlottesville, Virsinia
November 30, 2000
138
ROBINSON, FARMER, COX ASSOCIATES
CfR TIFJ£D PUBLIC A CCOU]VTAN.T..~
A PRO 'I-;E~IONA.L LIMITED LIABILITY COMi-~ANY
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM
AND INTERNAL. CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133
TO THE BOARD OF' SUPERVISORS
COUNTY OF ALBEMARLE, VIRGINIA
Compliance
We have audited the compliance of the County of ALbemarLe, Virginia with the types of compliance
requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133
Compliance Supplement that are applicable to each of its major federal programs for the year ended
June 30, 2000. The County of ALbemarle, Virginia's major federal programs are identified in the
summary of auditor's results section of the accompanying schedule of findings and questioned costs.
CompLiance with the requirements of laws, regulations, contracts and grants applicable to each of its
major federal programs is the responsibility of the County of ALbemarLe, Virginia's management. Our
responsibility is to express an opinion on the County of ALbemarle, Virginia's compliance based on our
audit.
We conducted our audit of compliance in accordance with generaLLy accepted auditing standards; the
standards appLicabLe to financial audits contained in Government Auditing Standards, issued by the
ComptroLLer General of the United States; and OMB Circular A-133, Audits of States, Local
Governments, and Non-Profit Organizations. Those standards and OMB CircuLar A-133 require that we
plan and perform the audit to obtain reasonable assurance about whether noncompliance with the
types of compliance requirements referred to above that could have a direct and material effect on a
major federal program occurred. An audit includes examining, on a test basis, evidence about the
County of ALbemarLe, Virginia's compliance with those requirements and performing such other
procedures as we conSidered necessary in the circumstances. We beUeve that Our audit provides a
reasonabD basis for our opinion. Our audit does not provide a Legal determination on the County of
AlbemarLe, Virginia's compliance with those requirements.
In our opinion, the County of ALbemarLe, Virginia complied, in aLL material respects, with the
requirements referred to above that are appLicabLe to each of its major federal programs for the year
ended June 30, 2000.
Internal Control Over Compliance
The management of the County of ALbemarLe, Virginia is responsible for establishing and maintaining
effective internal control over compliance with requirements of laws, regulations, contracts and
grants appLicabLe to federal programs. In planning and performing our audit, we considered the
County of ALbemarLe, Virginia's internal control over compliance with requirements that could have a
direct and material effect on a major federal program in order to determine our auditing procedures
for the purpose of expressing our opinion on compliance and to test and report on internal control
over compliance in accordance with OMB CircuLar A-133.
139
Our consideration of the internal control over compUance would not necessarily disclose all matters in
the internal control that misht be material weaknesses. A material weakness is a condition in which
the desisn or operation of one or more of the internat control components does not reduce to a
relatively low level the risk that noncompUance with appUcable requirements of laws, regulations,
contracts and ~rants that would be material in relation to a major federat prosram bein~ audited may
occur and not be detected within a timely period by employees in the normal course of performin8
their assigned functions. We noted no matters invo[vin8 the internal control over compliance and its
operation that we consider to be material weaknesses.
This report is intended for the information of the Board of Supervisors, manasement and federal
awardin8 asencies and pass-throush entities. However, this report is a matter of public record and its
distribution is not limited.
Charlottesville, Virsinia
November 30, 2000
140
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Expenditures of Federal Awards
Primary Government and Discretely Presented Component Unit
Year Ended June 30, 2000
Federal Granfin8 Asency/
Recipient State Asency/
Grant Pro,~ram/Grant Number
Primary Government:
Department of Asdculture:
Pass Through Payments:
State Department of A~riculture:
Cooperative Forestry Assistance - Gypsy Moth
Department of Sociat Services:
Food Stamp Administration
Totat Department of A~riculture.
Department of Health and Human Services:
Pass Through Payments:
Department of Social Services:
Temporary Assistance to Needy Families
Refugee prosrams
Low-Income Home Energy Assistance
Chitd Care Assistance
Chitd Care and Development
Foster Care - Titte IV-E
Adoption Assistance
Social Services Block Grant
Administrative Cost of Medicaid Eti~ibiUty - University of Virginia Ho
State Children's Insurance Pro,ram
Medical Assistance Pro~ram
Total Department of Health and Human Services
Department of Housing and Urban Development;
Direct Payments:
Section 8 Housin8 Assistance Pro~ram Speciat Payments
Moderate rehabiUtation pro~ram (Section 8)
Pass through payments:
Department of Housin~ and Community Development:
Development:
Community Development Block Grant/States' Prosram
Total Department of Housin~ and Urban Development
Department of the Interior:
Direct payments:
Bureau of Land/~ana~ement
Number 97-258 (National Forest Acreage Payments)
Depart'ment of Justice:
Pas~throu~h payments:
Department of Criminal Justice Services
Law Enforcement Block Grant
Buttetproof Vest Partnershi; Prosram
Pubtic Safety and Community Po[icin8 Grants
Anti-Dru~ Abuse Act
Totat Department of Justice
Federal
Catalosue
Number
10.664
10.561
Expenditures
$
375,215
$ 375,215
93.558 $ 517,314
93.566 334
93.568 12,262
93.575 296,133
93.596 400,697
93.658 * 1,394,600
93.659 86,097
93.667 460,537
93.714 142,192
93.767 73,842
93.778 52,285
14.195
14.856
14.228
$ 3,436,293
* $ 951,465
* 548,098
357,444
S 1,857,007
10.665 $ 11,089
16.300 5 22,215
16.607 4,068
16.710 234,497
16.579 209,798
S 470,578
141
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Expenditures of Federal Awards
Primary Government and Discretely Presented Component Unit
Year Ended June 30, 2000 (Continued)
Federal Granting Agency/
Recipient State Agency/
Grant Pro~Jram/Grant Number
Federal
Catalogue
Number
Primary Government: (Continued)
Department of Transportation:
Pass through payments:
Department of Motor VehicLes:
State and Community Highway Safety Program
20.600
Total Department of Transportation
Total Federal Assistance - Primary Government
Component Unit - School BOard:
Department of Agriculture:
Pass Through Payments:
State Department of AgricuLture:
Food Distribution
National School Breakfast Program
National School Lunch Program (SL-4) (SL-11)
Child Care Food Program (After SchooL)
10.555
10.553
10.555
10.558
Total Department of Agriculture
Department of Education:
Pass through payments
Department Of Education:
Education ConsoLidation and Improvement Act of 1981:
TitLe 1:
EducationaLLy Deprived Children
Migrant Education, Basic State Formula
Title 2:
Improving School Programs State BLock Grant
Elementary and Secondary Education Act:
Title VI-B:
Assistance to States for Education of
Handicapped ChiLdren:
Handicapped-State Grants
Preschool programs
Goals 2000
Vocational Education
Basic Grants to States
84.010
84.011
84.151
84.027
84.173
84.267
84.048
Total Department of Education
Total Federal Assistance - Component Unit- School Board
Total Expenditures of Federal Awards - (Memorandum OnLy) - Reporting Entity
S
S
S
Expenditures
8,191
8,191
6,158,373
169,970
101,676
713,702
32,975
1,018,323
650,083
89,376
52,244
1,295,000
63,376
15,408
143,092
2,308,579
3,326,902
9,485,275
(*) These programs are identified as major federal assistance programs.
This schedule is prepared on the accrual basis of accounting.
142
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Findings and Questioned Costs
Year Ended June 30, 2000
Section I - Summary of Auditor's Results
Financial Statements
Type of auditor's report issued:
Internal control over financial reporting:
Material weaknesses identified?
Re portable conditions identified not considered
to be material weaknesses?
Noncompliance material to financial statements noted?
Unqualified
No
None reported
No
Federal Awards
Internal control over major programs:
Material weaknesses identified?
Reportable conditions identified not considered
to be material weaknesses?
No
None reported
Type of auditor's report issued on compliance
for major programs:
Unqualified
Any audit findings disclosed that are required to be
reported in accordance with Circular A-133,
Section .510 (a)?
No
Identification of major programs:
CFDA #
Name of Federal ProRram or Cluster
14.195
14.856
93,658
Section 8 Housing Assistance Payments Program -
Special All~cations
Lower Income Housing Assistance Program-Section 8
Moderate Rehabilitation
Foster Care - Title IV-E
Dollar threshold used to distinguish between Type A
and Type B programs
Auditee qualified as Iow-risk auditee?
S300,DO0
Yes
Section II - Financial Statement Findings
There are no financial statement findings to report.
Section Ill - Federal Award Findings and Questioned Costs
There are no federal award findings and questioned costs to report,
143
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