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HomeMy WebLinkAboutSDP201800087 Review Comments Final Site Plan and Comps. 2019-01-18GfRGSIytP County of Albemarle Department of Community Development Memorandum To: Dustin Greene From: Tori Kanellopoulos - Planner Division: Planning Services Date: January 18, 2019 Subject: SDP201800087- Timberwood Square - Final Site Plan The Planner for the Planning Services Division of the Albemarle County Department Community Development will recommend approve the plan referred to above when the following items have been satisfactorily addressed. (The following comments are those that have been identified at this time. Additional comments or conditions may be added or eliminated based on further review.) [Each comment is preceded by the applicable reference to the Albemarle County Code.] Required Prior to Final Site Plan Approval: Planning Comments: Comments from Initial Site Plan that have a note or are not fully addressed: 1. See attached direction from the Post Master regarding group mailboxes. Please coordinate location with the Post Master. a. Follow-up: Location is acceptable to Planning. Please be sure to coordinate with the Post Master as well. 2. [18-32.5.2.b] Written schedules or data. Revise note to read "office use" instead of "commercial use", for Parking Tabulations and Square Footage, as the office use has specific parking requirements that are distinct from other commercial uses, on SP2. a. Not addressed: All proposed uses for the 65 parking spaces are office uses. If the uses change in the future, Zoning will need to make a parking determination. The application may be updated in the future, however it should be listed as office uses at this moment, as that is what is being proposed with this development. 3. [18-32.5.2.1] Existing and proposed utilities. Label all utilities as either existing or proposed. Include the deed book and page number of all existing easements. Proposed easements that are not yet recorded must be recorded with an easement plat prior to final site plan approval. a. Follow-up: If there are DB/PG for the existing easements on SP3 (specifically the water line and the sewer line on the west side), please include them. 4. [18-32.5.2.1 and 18-4.11.41 Existing and proposed utilities. Revise the easements that are conflicting with any structures. See Lot 10 as an example (appears easement conflicting with deck). a. Not fully addressed: See Engineering comment as well. There appears to be a conflict with utilities and landscaping (See SP9 and pin oak). Appears there may be conflict with waterline on SP10 and pin oak. 5. [18-4.12.5] Location ofparking areas. Parking is required to be on the same lot as the primary use, except as authorized by 18-4.12.8. The lot lines for all of the lots overlap with the parking spaces in such a way that the parking spaces are split by the lot lines. Some lots contain one full parking space and one or two parts of other parking spaces, however only some lots (1, 2, 6, 10, 11, 15, 19, 20, 28 and 32) contain at least two full parking spaces. A shared parking agreement will be required for the lots for the townhomes. a. Not addressed: Even with an access easement, a shared parking agreement is still needed for the townhomes. This can be covered as part of the HOA covenants and restrictions. Another option is to assign two parking spaces to each dwelling unit, and this must be clearly shown in the covenants/restrictions. 6. [18-4.12.8(e)] Instrument assuring continuation of off -site parking. Stand-alone parking for the commercial area: If stand-alone parking or off -site shared parking is to be provided, the applicant shall submit with the application for a site plan, site plan waiver or, if a site plan is not required, with an application for a zoning compliance clearance, an instrument that restricts the use of that part of the land on which parking is provided to that use, and assures that a minimum number of parking spaces as required by this section shall be established and maintained for the life of the use. The instrument shall be in a form that is suitable for recording, shall be subject to review and approval as to form and substance by the county attorney, and shall be recorded in the office of the clerk of the circuit court of the county before the site plan or site plan waiver is approved. As the parking requirements for the use or structure change, subsequent instruments may be submitted, reviewed, approved and recorded that rescind or modify the prior instrument. a. Not addressed: This is a requirement prior to final site plan approval. Stand- alone parking is parking that is not on the same lot as the use. This stand- alone parking was previously approved for the office area of this development, however the instrument is still required, given that a new office space is proposed. The same number (65 spaces) is still the requirement. This is to ensure both office spaces have access to and sufficient parking. 7. [18-4.12.11(b)] Identification of use served. For standalone parking, at least one (1) sign shall be posted in the parking area identifying the off -site use served by the parking area. a. Not addressed: See previous comment. 8. [18-32.7.9.4] Contents of a landscape plan. Revise the small notes counting the number of trees on SP9 and SP 10, as some are incorrect. a. Not fully addressed: On SP9 I counted 3 CJ, not 2. On SP11 I counted 27 AF (not 30) and 101 CJ (not 100). Please correct and update all relevant tabulations. 9. [18-4.16.1(3)] Minimum area. Indicate how the recreational area is being calculated. In the residential area, there appears to be 2,525 sq. ft. for the tot lot, 25,289 sq. ft. for one section of open space and 4,692 sq. ft. for the other section of open space. The recreational area is listed as 17,376 sq. ft. a. Not fully addressed: Appears to be corrected on SP2, however seems incorrect on SP10. 10. [18-32.7.2.3] Sidewalks. Request for applicant to provide sidewalks along Timberwood Blvd. and Worth Crossing along the edge of the property. Provide ADA accessible ramps at the corner of Timberwood Blvd and Worth Crossing, and at the trailhead where it meets Worth Crossing. The sidewalks in the public ROW will need to be dedicated to the County and maintained by VDOT. Additional detail pending VDOT's comments. a. Not fully addressed: Planning staff has determined that 6' asphalt paths would be acceptable in place of sidewalks along Timberwood Blvd. and Worth Crossing along the edge of the property. Asphalt paths have been the standard for connectivity in this area. While pathways along these public streets may have not been previously required, this type of connectivity is now standard, including with the 2015 Comprehensive Plan update. 11. [Future Application Comments] a. [Comment]: Note that Subdivision plat will be needed to create lots for the Townhomes. i. Addressed: This may occur after final site plan approval. b. [Comment]: The proposed private streets will need to meet the private streets standards in Chapter 14 (Subdivision Ordinance) during the subdivision phase of this development. i. Addressed: This may occur after final site plan approval, however applicant should keep these street standards in mind. The application appears to be meeting them, as Engineering has been reviewing Road Plans with these standards. c. [Comment]: Note that approved Road Plans, WPO and VSMP are required prior to final site plan approval. i. In progress: See Engineering comments. New Comments: 1. [Comment] Uses. Revise "Proposed Use" on SP2 to be "Office" instead of "Club". As discussed in a meeting with staff, the club is on a separate parcel and no club is proposed with this project. Only office uses and residential units are proposed. 2. [18-4.20] Setbacks. On SP2, also include the setbacks under 18-4.20, as these would apply to the office uses on the other portion of the development. 3. [Comment] All required landscaping that will be maintained by the HOA/private entity and is on individual lots must have easements. Most of the required landscaping is already shown with easements, however the street trees are not. An access easement does not cover landscaping easements on individual lots. 4. [18-32.8.21 Agreement and Surety. A surety for street trees, all required landscaping and sidewalks is required prior to final site plan approval. This can be included in the HOA covenants and restrictions. This bonding can be done with the bonding for the Road Plan. 5. [Comment] HOA covenants and restrictions are required for maintenance of property and amenities, including open space, the trail, private streets, private easements (such as landscaping, private drainage, etc.), sidewalks and street trees. These covenants/restrictions must include the private street maintenance agreement. This is required prior to Road Plan approval, and therefore prior to final site plan approval. 6. [14-234(C)] Private streets in the Development Areas. A private street request is required prior to Road Plan approval. This request may be in the form of a letter (emailed to the Planning Reviewer) that shows the streets meet the criteria of 14-234(C) items 1-5. Staff sees no issues with the private street request; this letter of request is now a requirement and must be included with the application folder. Staff has already reviewed the private streets for compliance. 7. [Comment] Easement plats and final plat after site plan approval applications may be submitted after final site plan approval. As indicated in previous comments here, covenants/restrictions that include maintenance and sureties must be complete and approved before final site plan approval. As stated in previous comments here as well, the roads, sidewalks and street trees must be bonded before Road Plan (and therefore final site plan) approval. Engineering Comments: Remaining from Initial Site Plan (SDP2018-71): 1. Text, email, Engineering to Planning (6/18/2016 2:11 PM -also RMS docs, SDP201500023): "(SDP201500023) —Engineering has No Objection to FSP design. Engineering comments addressed with this or prior submittal. FSP Approval requires ROAD Plan Approval, and requires that roads (Lois Lane, Landon Lane) be built or bonded. ROAD Plan is not approved. FSP Approval requires that WPO be approved and bonded. Planning coordinator should confirm that SWM Maintenance Agreements have been signed, that project has received VPDES Permit coverage letter from DEQ. Please confirm WPO status with Max Greene, Engineering Div." (1/14/19 review) Comment persists; see item 25., below. 2. Ch. 14 Division 5, Procedures for the Approval of Private Streets, Sec. 14-233, When private streets in development areas may be authorized is relevant. It appears no element of initial site plan approval persists, and that request for approval of private streets in the development area is required. (1/14/19) Since private roads are being proposed, please submit private street authorization request. Please ref. Sec. 14-233 for procedure. Recommend contact and coordinate with FSP review coordinator. 3. Final Site Plan Approval requires Planning Division to authorize private streets in the development area, if private streets are proposed. (1/14/19) Applicant response: `Private roads are being proposed. Comment noted.' As follow-up: Please coordinate private street authorization request with FSP plan coordinator, Tori Kanellopoulos. 4. Final Site Plan Approval requires roads be built or bonded. (1/14/19) Applicant response: `Comment noted.' 5. Final Site Plan Approval requires WPO Approval. Last ,,e fie., on WD0201 500032: review en4s sen4 to ^ pphe nt 6127/' 6If Applicant re -submits a WPO plan based on WPO201500032, Engineering requests cloud revisions of any change to plans since last submittal of WPO201500032. (1/14/19) VSMP/WPO Plan submitted. A new VMSP/WPO file# to be assigned. Plan was reviewed, and comments sent to Applicant on 12/28/18. A VSMP/WPO Application fee is required (see comment Memo email). 6. This Initial Site Plan appears to require an Initial and/or Final Plat. (1/14/19) Applicant response: `A final plat will be provided under separate cover.' New Comments: 7. Storm Sewer Profile Str. 5A-5 (sheet 15): Pipe length label is 7.10', inconsistent with plan view scale (�40'; sheet 5); revise for consistency. Also, structure labels should match; i.e., Ex. 5A, Ex. 5. 8. Lois Lane parking and street typical section note: `There is a transition period from 12+20 to 12+75 where the road width goes from 20' to 24." Please confirm transition is limited to 55' section. Plan view (sheet 5) transition appears more gradual and appears to extend to cover additional roadway stations. 9. Lois Lane profile (sheet 16): Revise Str. E7 so that top of Str. matches proposed grade. 10. Provide detail for tot lot permanent fencing shown on sheet 5. Ensure fence design /material /height do not obscure sight distance on Lois Lane. 11. Revise plan title to include SDP201800087. 12. Provide dumpster pad section detail. 13. Relocate pin oak (sheet 9) between drainage structure 11 and E7, to eliminate conflict. 14. Engineering defers to VDOT on Left Turn Restriping Plan and MOT Plan (sheet 20). 15. Sheets 5 and 7: Show and label Arbor Lake waters' edge. 16. As discussed 1/10/19, please provide copy of letter of agreement between Timberwood Square and Forest Lakes HOA stipulating /permitting Timberwood Square's use of Arbor Lake for SWM purposes. Inspections Comments: 1. No Objection Fire/Rescue Comments: 1. No Objection ACSA Comments: Sheet 1: 1. Provide final water and sewer data sheets. Sheet 4: 1. Eliminate this sheet from the ACSA submittal. Sheet 5: 1. Sewer between MH's B and C shall be ductile iron. To avoid possible conflicts, I would suggest removing pipe material labels on plan view. 2. 4-inch diameter water mains shall be Class 53. 3. Sewer between MH's A and EX1 shall be ductile iron. 4. Sewer main between MH F and EX shall be ductile iron. Sheet 6: 1. Be sure water meter for Lot 19 falls outside of the sidewalk. Sheets 7 and 8: 1. Show water and sewer utilities on grading plan sheets. Sheet 14: 1. Explore any opportunity to increase the slope on sewer downstream of MH D. Several runs of near minimum slope could be difficult for the contractor to install. 2. Sewer main between MH F and EX shall be ductile iron. 3. Show proposed grade over sanitary sewer main downstream of MH E. Sheet 15: 1. Add note: Contractor shall deflect water main where possible to avoid vertical bends. 2. Accurately call out 8"X8" TS&V for connection along Worth Crossing. Sheet 17: 1. Eliminate this sheet from the ACSA submittal. Sheet 19: 1. Provide updated details for Typical Water Service and Blow -Off Assembly. Sheet 20: 1. Eliminate this sheet from the ACSA submittal. VDOT Comments: 1. Include the applicable figures and tables for the type of operation from the Virginia Work Area Protection Manual (latest revision) on the MOT plan sheet. Signs and spacings on the MOT plan must match these figures. 2. Please see and address the attached MOT plan markup.