HomeMy WebLinkAboutSP201800022 Review Comments Special Use Permit 2019-02-01AL$
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COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832
February 1, 2018
Valerie Long and Anne Yost
Williams Mullen
321 E. Main Street, Suite 400
Charlottesville, VA 22902
RE: SP 2018-022 Dogtopia
Ms. Long and Ms. Yost:
Fax (434) 972-4176
Staff has reviewed your initial submittal for a special use permit regarding Dogtopia (SP2018-022). I have
organized the comments that relate to the SP and site plan, separately. We would be glad to meet with you
to discuss these issues.
One overarching request is that the application make use of one, consistent title block. Currently, the
submitted plan does not use a consistent project name, date, and architect/engineering firm reference
within the title block. Please make the title block consistent in the next submittal. We believe this minor
change should occur prior to the public hearing.
SPECIAL USE PERMIT
Planning
Planning staff's comments are organized as follows:
• How the proposal relates to the Comprehensive Plan
• Draft conditions per reviewer comments
Comprehensive Plan. Comments on how your project conforms to the Comprehensive Plan will be
provided to the Planning Commission and Board of Supervisors as part of the staff report that will be
prepared for the work session or public hearing.
The Comprehensive Plan designates this property as Commercial Mixed Use which allows commercial,
retail, employment uses, with supporting residential (no maximum density), office, or institutional uses in
Neighborhood 1 of the Places29 Development Area.
This property is specifically zoned as Highway Commercial which allows for indoor commercial kennels by
special use permit, per Section 24.2.2(10).
As this particular business is utilizing existing building space within a fully -developed shopping center, it is
not expected to negatively impact density or increase traffic. It will, however, contribute towards
expanding and creating a greater diversity of services.
SP Conditions. Staff has drafted the following conditions. Please note these are draft conditions and have
yet to be reviewed by the County Attorney's office and the Zoning Division.
1. Development of the use shall be in general accord with the conceptual plan titled "XXXXX"
prepared by X, with the latest revision date of X, as determined by the Director of Planning and the
Zoning Administrator. To be in general accord with the Conceptual Plan, development shall reflect
the following major elements within the development essential to the design of the development:
a. Location of outdoor play area
as shown on the plan.
Minor modifications to the plan which do not conflict with the elements above may be made to
ensure compliance with the Zoning Ordinance.
2. Outdoor play hours shall be restricted to no earlier than Sam and no later than 7pm.
3. The proposed landscaping within the stormwater drainage easement will be limited to shrubs and
small trees (as listed in the County approved plant list). No medium or large tree(s) shall be planted
within the easement.
4. The applicant shall receive County Engineer approval for a report subject to Section 4.14.5, to
confirm that the proposed use will stay below a 60-decibel maximum, prior to approval of the site
plan amendment.
5. A parking study shall be provided by the applicant, subject to approval by the Zoning Administrator
to confirm that there are a sufficient number of spaces on site, to ensure there are no parking
conflicts with other shopping center tenants when more than the seven allotted parking spaces are
needed prior to the approval of the site plan amendment.
Action after Receipt of Comments
After you have read this letter, please take one of the actions identified on "Action After Receipt of
Comment Letter" which is attached.
Resuhmittal
If you choose to resubmit, please use the attached form. There is no fee for the first resubmittal. The
resubmittal date schedule is provided for your convenience online at:
http://www.albemarle.org/upload/images/forms center/departments/Community Development/
forms/Special Use Permit Applications/Special Use Permit Submittal and Review Schedule.pdf
Notification and Advertisement Fees
Prior to scheduling a public hearing with the Planning Commission, payment of the following fees is
needed:
$215.00 Cost for notification of adjoining owners (minimum $200 + actual postage/$1 per owner
after 50 adjoining owners)
$346.00 Cost for newspaper advertisement
$561.00 Total amount due prior to Planning Commission public hearing
Prior to the Board of Supervisor's public hearing, payment of the newspaper advertisement for the Board
hearing needed.
$346.00 Additional amount due prior to Board of Supervisors public hearing
$907.00 Total amount for all notifications. Fees may be paid in advance. Payment for both the Planning
Commission and Board of Supervisors public hearings may be paid at the same time.
Additional notification fees will not be required unless a deferral takes place and adjoining owners need to
be notified of a new date.
SITE PLAN
Planning Comments
1. Changes to the approved site plan (SDP200800090) will require a Letter of Revision (LOR).
Architectural Review Board
The following comments related to ARB matters have been provided by Heather McMahon:
The ARB has no objection to the proposed use with the following conditions:
1. The fence shall not conceal any part of the triple window on the southeast corner of the building.
2. The fence material and detailing are subject to ARB review. An 8-foot-tall fence shall incorporate a
two -foot base that relates to the building architecture or provide a two -foot decorative element at
the top. The fence color shall be coordinated with the existing building colors and is subject to ARB
approval.
3. Landscaping shall be provided on the east and south sides of the fence to the satisfaction of the
ARB.
4. No tinted or reflective films or similar materials shall be applied to windows visible from the
Entrance Corridor. Window glass visible from the Entrance Corridor shall remain transparent.
The ARB offers the following comments to be addressed with the future site plan submittals:
1. A County -wide Certificate of Appropriateness application for Equipment, Fencing or Lighting is
required prior to approval of the LOR.
2. Provide a grading plan for review.
3. Provide a landscape plan that includes denser, layered landscaping on the east and south sides of
the fence, and particularly at the southeast corner. Include evergreen shrubs that will mature to a
height between 4 and 6 feet.
4. The fence shall not conceal any part of the triple window on the southeast corner of the building.
5. No tinted or reflective films or similar materials shall be applied to windows visible from the
Entrance Corridor. Window glass visible from the Entrance Corridor shall remain transparent.
6. Consider breaking the 72-foot length with material variation, surface relief, detailing, breaks, or
projections/recesses.
7. Revise the elevations to show the fence in its true configuration, with vertical posts and caps and
horizontal members.
8. If the SimTek material is used, choose an alternate color that is better coordinated with the
building materials. Provide a fence detail.
9. Provide information confirming that the SimTek material is durable and colorfast over time.
10. Provide a utility plan for review.
11. Provide standard mechanical equipment note to future site plans: Visibility of all mechanical
equipment from the Entrance Corridor shall be eliminated.
12. Provide a lighting plan that includes photometric values, manufacturer's specifications, and
luminaire schedule for review. Include the standard lighting note on the lighting plan: Each outdoor
luminaire equipped with a lamp that emits 3,000 or more initial lumens shall be a full cutoff
luminaire and shall be arranged or shielded to reflect light away from adjoining residential districts
and away from adjacent roads. The spillover of lighting from luminaires onto public roads and
property in residential or rural areas zoning districts shall not exceed one half footcandle.
13. Provide the standard plant health note on the landscape plan: All site plantings of trees and shrubs
shall be allowed to reach, and be maintained at, mature height; the topping of trees is prohibited.
Shrubs and trees shall be pruned minimally and only to support the overall health of the plant.
14. Provide a grading plan that shows all grading outside the drip line of all trees to remain.
15. Provide adequate tree protection fencing on future site plans submitted for review.
Zoning
The following comments related to zoning matters have been provided by Kevin McCollum:
1. Parking
a. The approved site plan, SDP200800090, establishes 153 parking spaces in the Rivanna Plaza
shopping center area. "Building A," where Dogtopia is proposed, is classified as retail and
shows the parking requirement as 5.5 spaces / 1000 gross square feet of building area.
Based on the architectural drawings provided, there is roughly 1,258 square feet of gross
floor area, therefore, the parking requirement would be 7 spaces. However, in the
submittal Dogtopia suggests up to 12 parking spaces will be needed for their use. Because
this is a larger parking demand than was required during the site plan, Dogtopia will need
to work with the property owner to ensure there are sufficient number of parking spaces
available to them.
b. Will Dogtopia host training classes? Training classes could cause parking demands to be
even higher than the proposed 12 needed and may cause further issues with parking on
site.
Potential Issues - As this property is surrounded by commercial uses, we would like Dogtopia to
submit a certified engineer's report for sound. Section 4.18 outlines performance standards for
commercial zoning. An engineer's report will be used to confirm that the proposed use will stay
below the 60-decibel maximum.
Engineering and Water Resources
The following comments related to engineering and water resources have been provided by Frank Pohl:
1. No objection with the condition: Proposed exterior play area is within a stormwater drainage
easement. Fencing, shrubs and small trees (as listed in the County approved plant list) are allowed
within drainage easement. However, medium or large trees shall not be planted within the
easement.
2. The drainage easement over the stormwater pipe below the exterior play area was recorded as a
private easement. Staff recommends the owner dedicate this stormwater drainage system to
'public use' to allow for the possibility of future public maintenance. Dedicating this to public use
would not prevent the use of the area for the exterior play area. If the owner is interested in
dedicating this to public use, please contact Frank Pohl (434-296-5832 ext. 7914).
Building Inspections
The following comments related to building inspections have been provided by Michael Dellinger:
1. No site plan comments at this time, may have building comments during plan review.
Albemarle County Service Authority (ACSA)
The following comments have been provided by Richard Nelson:
ACSA will want proposed and existing fixture counts for the building to ensure accurate water
meter size.
Virginia Department of Transportation (VDOT)
The VDOT reviewer, Adam Moore, found the application to be generally acceptable, and offered no direct
comments. See attached response.
Feel free to contact me if you wish to meet or need additional information. My email address is
mgleason@albemarle.org
Sincerely,
kA4W *1
Mariah Gleason
Planner, Planning Division
enc: Action After Receipt of Comments
Resubmittal Form
Stephen C. Brich, P.E.
Commissioner
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
1601 Orange Hoed
Culpeper, Vagina 22701
January 15, 2019
County of Albemarle
Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
Attn: Mariah Gleason
Re: SP-2018-00022- Dogtopia-Special Use Permit.
Review# 1
Dear Ms. Gleason:
The Department of Transportation, Charlottesville Residency Transportation and Land Use
Section has reviewed the Special Use Permit, dated December 17, 2018 as submitted by Rivanna
Plaza SPE, LLC, and find it to be generally acceptable.
A VDOT Land Use Permit will be required prior to any work within the right-of-way. The
owner/developer must contact the VDOT Charlottesville Residency Land Use Section at (434)
422-9399 for information pertaining to this process. If you have further questions, please contact
Willis C. Bedsaul at 434-422-9866.
Sincerely,
Adam J. Moore, P.E.
Area Land Use Engineer
VDOT - Charlottesville Residency
VirginiaDOT.org
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