HomeMy WebLinkAboutSUB200400188 Correspondence Road Plan and Comps. 2009-02-12 Page 1 of 2
Ray Lilly
From: Charlie Armstrong [carmstrong@southern-development.com]
Sent: Thursday, February 12, 2009 3:19 PM
To: Pam Shifflett
Cc: Glenn Brooks; Ray Lilly; Lois Haverstrom; Mark Graham
Subject: RE: Fray's Grant-$1,177,120
Pam,
Thanks for the reply. I am not aware of any comments on the as-builts but have emailed our engineer and asked
him to confirm that he got them. However, we already went through an extensive submittal and review process of
the as-builts with engineering; specifically with Greg Cooley, Warner Wilkerson, & Glenn. At the end of that
process of reviewing as-builts, Greg Cooley informed me that there were no further comments from the County
and Glenn subsequently informed me that the County was stepping out of the road as-built review process and
would not be reviewing Fray's Grant any more. He directed me to work with VDOT for the remainder of the
process, which I did. To receive comments on the as-builts from the County at this point seems very much out of
order.
Our understanding is that Virginia Code does not allow Albemarle to wait for VDOT to accept roads before
reducing bonds. In addition, the 30-day statutory response time frame has expired, which I understand means
that the bond reduction request is automatically approved.
We appreciate the process and have worked diligently within the process to completely address all comments
from the County and VDOT. We requested bond reductions several times in the last 2 years, all of which were
denied by the County because VDOT had not accepted the road, which, per state law, is not a sufficient reason.
We were patient and accepted the County's decision. Another complete application for bond release was made
on January 6th of this year, after VDOT had completed its review and placed the item on the BOS agenda. We
did not receive any response to this request. At this point we are asking the County to release our$1,177,120
bond.
Please advise as to the County's decision at your earliest convenience.
Thanks,
Charlie
From: Pam Shifflett [mailto:PSHIFFL@albemarle.org]
Sent: Thursday, February 12, 2009 2:33 PM
To: Charlie Armstrong
Cc: Glenn Brooks; Ray Lilly
Subject: RE: Fray's Grant - $1,177,120
Charlie:
I know Ray Lilly sent your engineer some comments regarding the as-built plans. The BOS only adopted a
resolution requesting VDoT add the road to the secondary system of state highways. Once the Clerk of the Board
prepares the resolution, she will send the original to us and we will forward to VDoT. Once VDoT gets the original
resolution, it usually takes 1 to 2 months for us to receive official notification that the road is in the secondary
system.
I am assuming that the only issue with release of the subdivision/road bond is getting the as-builts corrected and
getting the notification from the VDoT stating the road is in their system. By copy of this e-mail, I am asking Ray
and Glenn to confirm this is correct. Also by copy of this e-mail, I'll ask Glenn if will consider a reduction in the
bond until these two items are taken care of.
Pam
2/13/2009
Page 2 of 2
From: Charlie Armstrong [mailto:carmstrong@southern-development.com]
Sent: Thursday, February 12, 2009 2:22 PM
To: Pam Shifflett
Cc: Glenn Brooks
Subject: RE: Fray's Grant - $1,177,120
Pam,
Our legal folks are hounding me about the Fray's Grant bond and put the attached document on my desk which
lays out the state mandated timelines for bond releases. I haven't heard anything regarding our bond request
since my last email almost 6 weeks ago. Will you please confirm that it has been released? The BOS accepted
Fray's Ridge Crossing into the system yesterday.
Thanks,
Charlie
From: Charlie Armstrong
Sent: Tuesday, January 06, 2009 2:32 PM
To: Pam Shifflett
Cc: Glenn Brooks
Subject: Re: Fray's Grant - $1,177,120
Thanks Pam. Please let me know if either of you have any questions and I'll do my best to get you
anything else you may need.
Charlie
On Jan 6, 2009, at 2:13 PM, "Pam Shifflett" <PSHIFFL a albemarle.org>wrote:
Glenn:
Charlie Armstrong has submitted the following documents for review for reduction in the road bond:
1) Bond Inspection Request(actually submitted in April 2008)
2) Certificate of Completion
3) E-mail from Dennis Seale at VDoT
4) Engineer's Certification
5) As-Built Road Plan & Recorded Plats
I am placing these items in your box. Please let me know if the road bond can be reduced to the
20% minimum until we receive "official" notice from VDoT that the roads are in their system.
Thanks
Pam
2/13/2009