HomeMy WebLinkAboutARB201800130 Checklist - Project Closeout (Administrative) 2018-12-18 Kaki fey aocera - Men
• ARCHITECTURAL REVIEW BOARD
FILE CLOSEOUT / IMAGING CENTER INSTRUCTIONS
CHECKLIST
Please complete this form within 30 days of final action,place in folder and forward to CDA for QC and
status label. CDA will forward to the Imaging Center for digital closeout. Imaging Center will return the
file to the Planning Division once documents are in the Laserfiche Repository.
ARB#Name: ARB-2018-130: Chinese Bodyworks wall sign
LEAD REVIEWER: Heather McMahon FINAL ACTION DATE: December 18,2018
COUntyVieW: the following items must be available in CountyView
Staff report,actions, fmal approval letter,updated status on Application I page
Hardcopy—File Folder Closeout: All items listed should be placed in project folder,in reverse
chronological order(latest on top).
Please check each item included in this folder. To indicate that an item is not applicable to this file,place an"N/A"
next to the check box. The Lead Reviewer has the discretion to include any item deemed necessary to provide
clarity to the file.Please indicate those items on the"Other"lines provided.
Digital Closeout Instructions: Below each item please indicate if Imaging Center is to scan the
document; or, if the document is already in digital format,note that it can be saved to LaserFiche. Please provide
the digital location(path/name) of the document in the space provided.
N Application
❑ Scan ® Saved location in RMS
❑ Notification letter
❑ Scan ❑ Saved location
i N Applicant Correspondence(to/from—including emails; do not include duplicate emails)El Scan ® Saved location in RMS
® Review comments
❑ Scan ® Saved location in RMS
❑ Approved plan(site, architectural and/or sign plan that is marked"Approved")
❑ Scan ❑ Saved location
❑ Action Letter(s),including fmal approval letter(Certificate of Appropriateness letter)
El Scan ❑ Saved location
❑ ARB presentation display documents (in separate, labeled envelope)
❑ Scan ❑ Saved location
El Review history form
El Scan El Saved location
N Other Items(Please explain) Completeness Check for Sign applications
❑ Scan ® Saved location in RMS as checklist
N Other Items (Please explain) Sign Review Checklist for Wall Signs
El Scan N Saved location in RMS as checklist
El Other Items(Please explain)
El Scan El Saved location
El At the planner's discretion, copies of unapproved plans may be placed in the file if they lend clarity to the
review/file. If such plans are included, they should be clearly marked as unapproved and contain a
note clarifying why they were included.
❑ Scan El Saved location
NOTES: ARB project folders will be accepted by the Imaging Center when the following items are complete:
1) Checklist is completed and included in folder;
2) Documents are Acco-fastened(except plats/plans),and in chronological order(latest documents on top);
with Review History Form on top;
3) Documents are sufficiently identified as to which need to be scanned or saved to LaserFiche.
If the above items are not complete,Imaging Center staff will circle the incomplete item and return folder to the
appropriate Division Head.
5/29/2012—Revised 11/19/2012
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