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Home My WebLink AboutSDP201500044 Correspondence Major Amendment, Final Site Plan 2016-06-30 Johnathan Newberry From: LJ Lopez<Ilopez@milestonepartners.co> Sent: Thursday, June 30, 2016 5:03 PM To: Johnathan Newberry Cc: Megan Yaniglos; Todd Shifflett; John Anderson Subject: Re: Branchlands Attachments: General Permit No VAR101393[1].pdf Attached is the DEQ General Permit. Does this complete the final step to approve the WPO Plan and release the Final Site Plan and trigger the Building Permit? -LJ ? W 1 Louis J. Lopez III milestone milestone partners 300 2nd Street NE Charlottesville VA 22902 434.245.5803 T 434.409.1005 C `31 Please consider the environment before printing this e-mail From:Johnathan Newberry<inewberry@albemarle.org> Date:Wednesday,June 22, 2016 at 5:38 PM To: "L.J. Lopez Ill" <Ilopez@milestonepartners.co> Cc: Megan Yaniglos<myaniglos@albemarle.org>,Todd Shifflett<tshifflett@albemarle.org>,John Anderson <janderson2@albemarle.org> Subject: RE: Branchlands Hi U, FYI update on Branchlands: John Anderson let me know that Engineering can't sign the final site plan until the VSMP is approved. He shared that the necessary processes for VSMP approval have been started and they will sign as soon as they can. Please email John if you have any follow-up questions. 1 Thanks, J.T. Newberry Planner County of Albemarle, Planning Division 434-296-5832, ext. 3270 From: U Lopez [mailto:llopez@milestonepartners.coj Sent: Friday,June 17, 2016 9:20 AM To:Johnathan Newberry<inewberrv@albemarle.org> Cc: Megan Yaniglos<mvaniglos@albemarle.org>;Todd Shifflett<tshifflett@albemarle.org>;John Anderson <landerson2@albemarle.org> Subject: Re: Branchlands Jonathan: Thanks for the update. Looking forward to hearing back that the applicant's copy is ready for pick-up. LJ Louis J. Lopez Ill milestone milestone partners 300 2nd Street NE Charlottesville VA 22902 434.245.58031 434.409.1005 C bA Please consider the environment before printing this e-mail From:Johnathan Newberry<jewberry@albemarle.org> Date:Thursday,June 16,2016 at 6:50 PM To: "L.J. Lopez Ill"<Ilopez@milestonepartners.co> Cc: Megan Yaniglos<mvaniglos@albemarle.org>,Todd Shifflett<tshifflett@albemarle.org>,John Anderson <janderson2@albemarle.org> Subject: RE: Branchlands Hi U, 2 I confirmed the site plan is ready for final signatures and made the request for the other reviewers to be notified to come sign. I will let you know when the applicant's copy is ready to be picked-up at our front desk. Thanks, J.T. Newberry Planner County of Albemarle, Planning Division 434-296-5832, ext. 3270 • From: U Lopez [mailto:llopez@milestonepartners.co] Sent:Thursday,June 16, 2016 4:48 PM To: Megan Yaniglos<mvaniglos@albemarle.org> Cc:Johnathan Newberry<jewberry@albemarle.org>;Todd Shifflett<tshifflett@albemarle.org>;John Anderson <janderson2@albemarle.org> Subject: Branchlands Megan: It is my understanding that the required number of copies for both the FSP and the WPO plan were delivered to the County, this afternoon, for Branchlands. Please keep an eye out for them and let me know when signatures are complete. I want to let Judy Martin know ASAP as she has the building permit sitting in her office. Todd: The Registration Statement is forthcoming. Do you need originals, or is a scan ok? .-LJ Louis J. Lopez Ill milestone milestone partners 300 2nd Street NE Charlottesville VA 22902 434.245.5803 T 434.409.1005 C Please consider the environment before printing this e-mail 3 ;) Johnathan Newberry From: Johnathan Newberry Sent: Wednesday, June 22, 2016 5:38 PM To: 'LJ Lopez' Cc: Megan Yaniglos; Todd Shifflett; John Anderson Subject: RE: Branchlands Hi U, FYI update on Branchlands: John Anderson let me know that Engineering can't sign the final site plan until the VSMP is approved. He shared that the necessary processes for VSMP approval have been started and they will sign as soon as they can. Please email John if you have any follow-up questions. Thanks, J.T. Newberry Planner . County of Albemarle, Planning Division 434-296-5832, ext. 3270 From: U Lopez tmailto:llopez@milestonepartners.co] Sent: Friday,June 17, 2016 9:20 AM To:Johnathan Newberry<jnewberry@albemarle.org> Cc: Megan Yaniglos<myaniglos@albemarle.org>;Todd Shifflett<tshifflett@albemarle.org>;John Anderson <janderson2@albemarle.org> Subject: Re: Branchlands Jonathan: Thanks for the update. Looking forward to hearing back that the applicant's copy is ready for pick-up. -LJ Louis J. Lopez Ill milestone milestone partners 300 2nd Street NE Charlottesville VA 22902 1 i \ 434.245.5803 T 434.409.1005 C Please consider the environment before printing this e-mail From:Johnathan Newberry<jnewberry@albemarle.org> Date:Thursday,June 16; 2016 at 6:50 PM To: "L.J. Lopez Ill"<llopez@milestonepartners.co> Cc: Megan Yaniglos<mvaniglos@albemarle.org>,Todd Shifflett<tshifflett@albemarle.org>,John Anderson <janderson2@albemarle.org> Subject: RE: Branchlands Hi U, I confirmed the site plan is ready for final signatures and made the request for the other reviewers to be notified to come sign. I will let you know when the applicant's copy is ready to be picked-up at our front desk. Thanks, J.T. Newberry Planner County of Albemarle, Planning Division 434-296-5832, ext. 3270 From: U Lopez [mailto:Ilopez@milestonepartners.co] Sent:Thursday,June 16, 2016 4:48 PM To: Megan Yaniglos<myaniglos@albemarle.org> Cc:Johnathan Newberry<jnewberrv@albemarle.org>;Todd Shifflett<tshifflett@albemarle.org>;John Anderson <ja nderson2 @albemarle.org> Subject: Branchlands Megan: It is my understanding that the required number of copies for both the FSP and the WPO plan were delivered to the County, this afternoon, for Branchlands. Please keep an eye out for them and let me know when signatures are complete. I want to let Judy Martin know ASAP as she has the building permit sitting in her office. Todd: The Registration Statement is forthcoming. Do you need originals, or is a scan ok? -LJ Louis J. Lopez III milestone milestone partners 300 2nd Street NE Charlottesville VA 22902 2 434.245.5803 T 434.409.1005 C Please consider the environment before printing this e-mail 3 Johnathan Newberry From: Judy Martin-BC/ZS Sent: Friday, June 17, 2016 6:49 AM To: MYLAR SIGNING Subject: Signatures for Final SDP201500044 The above application is ready for signatures—Branchlands Whistler House—Major Amendment. The deadline for signatures will be June 30,2016. Thank you. Judy Martin Intake Support Specialist II County of Albemarle Community Development 401 McIntire Road Charlottesville,Va. 22902 (434)296-5832 Ext. 3198 Jmartin4@albemarle.org 1 Johnathan Newberry From: Megan Yaniglos Sent: Wednesday, June 15, 2016 12:26 PM To: Johnathan Newberry Subject: FW: WPO-2015-00055 Branchlands Memory Care &Assisted Living -VSMP Can you add this to the folder as well? Thanks, Megan Yaniglos, AICP Principal Planner Community Development Department Planning Services ph: 434.296.5832 ext. 3004 From: U Lopez [mailto:llopez@milestonepartners.co] Sent:Wednesday,June 15, 2016 11:18 AM To: Megan Yaniglos<myaniglos@albemarle.org> Subject: FW: WPO-2015-00055 Branchlands Memory Care &Assisted Living-VSMP Megan: Evidence of bond acceptance below. -U Louis J. Lopez III milestone milestone partners 300 2nd Street NE Charlottesville VA 22902 434.245.5803 T 434.409.1005 c Please consider the environment before printing this e-mail 1 From:Ana Kilmer<akilmer@albemarle.org> Date:Tuesday,June 14, 2016 at 5:04 PM To: LJ Lopez<IIopez@milestonepartners.co> Cc:John Anderson <janderson2@albemarle.org>,Todd Shifflett<tshifflett@albemarle.org>, Frank Pohl <fpohl@albemarle.org>, Kenny Thacker<kthacker@albemarle.org>, Mark Hopkins<mhopkins@albemarle.org>,Jeremy Glode<jglode@albemarle.org>,Jonney Otto<jotto@albemarle.org>,Geoff Elsie<gelsie@albemarle.org>, Mitchell Burns<mburns@albemarle.org> Subject:WPO-2015-00055 Branchlands Memory Care&Assisted Living-VSMP The $130,233 water protection performance bond has been posted and approved (erosion and sediment control $36,830; stormwater management and water quality$93,403). The stormwater agreement has been approved by the county and recorded at the clerk's office. Nutrient Credit Agreement has been approved by the County and it has been executed by WIAL, LLC. Engineering will apply for your DEQ permit and Todd Shifflett will let you know when you can schedule a pre- construction meeting. Thank you Ana D. Kilmer Management Analyst Community Development Department 401 McIntire Road Charlottesville, VA 22902 434-296-5832 akilmer@albemarle.org 2 Ellie Ray From: Ellie Ray Sent: Thursday, May 19, 2016 4:48 PM To: U Lopez Subject: SDP201500044 Branchlands Whistler House- Major U, As discussed,there is no additional technical review needed on either the Site Development Plan or Water Protection Ordinance applications. Both applications have been deemed "approvable"; however,the appropriate WPO bonds must be posted prior to WPO approval,and the WPOapplication must be approved prior to Site Plan approval. If you need anything additional, please let me know. Thank you, Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE • Senior Planner Albemarle County Community Development Planning Division • 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 • Ellie Ray From: Craig Kotarski <Craig.Kotarski@timmons.com> Sent: Wednesday, May 04, 2016 8:29 AM To: Ellie Ray Subject: Branchlands Shared Parking Agreement Attachments: 3492_001.pdf Ellie, please note that the Shared Parking Agreement for Branchlands has been recorded (DB 4753, pg.401). Cheers, • Craig Craig Kotarski, P.E., LEED AP Sr. Project Manager TIMMONS GROUP I www.timmons.com 608 Preston Avenue, Suite 200 I Charlottesville, VA 22903 Office: 434.327.1688 I Fax: 434.295.8317 Mobile:434.964.7148 I craig.kotarski(a�timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. • • Ellie Ray From: John Anderson Sent Monday, May 02, 2016 10:09 AM To: Ellie Ray;John Wilson Subject: RE: Branchlands Bonds Ellie, Thanks for your note. I hope you're feeling better. John, Ellie is not involved. I'll try to send VSMP bond estimate amount to Ana Wed. No other bond estimates required through Engineering. Thanks for your patience—434.296-5832—x3069 From: Ellie Ray Sent: Monday, May 02,2016 9:55 AM To:John.Wilson<John.Wilson@timmons.com> Cc:John Anderson<janderson2@albemarle.org> Subject: RE: Branchlands Bonds John, Sorry for the slow response, I was out sick on Friday. I don't think there is anything else that needs to be bonded, but I'm not involved in the bonding process for the most part. I have copied John in case there is something I'm not aware of. John—are there any other bonds? Thanks, Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From:John Wilson (mailto:John.Wilson@timmons.com] Sent: Friday,April 29,2016 11:35 AM To: Ellie Ray<eray(@albemarle.org> Subject: Branchlands Bonds Hi Ellie, Quick question related to bonds for Branchlands,feel free to point me to the correct person to ask this question to if that's easier for you.We've submitted a request for bonds for the VSMP portion of the plan to John Anderson already. Is there anything else that needs to be bonded on the project?The only"Request to Establish Bonds" application I have seen on the county's website has check boxes for VESCP,VSMP, and Subdivision.VESCP is not applicable because it's also covered under the VSMP request we have already submitted. I also don't believe the Subdivision check box is applicable, since this plan is not a subdivision (no proposed private roads,and drainage is covered under VSMP). 1 Thanks for your help, John John Wilson, EIT Project Engineer TIMMONS GROUP I www.timmons.com 608 Preston Avenue I Suite 200 I Charlottesville, VA 22903 Mobile: 540.383.5674 john.wilsontimmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. 2 Ellie Ray From: Ellie Ray Sent: Tuesday, April 26, 2016 4:22 PM To: Craig Kotarski; 'John Wilson' Subject: FW: SDP201500044 Branchlands Whistler House - Shared Parking Agreement See below. Zoning and the County Attorney's Office have granted approval of the shared parking agreement. Please provide a recorded copy of the agreement. The WPO application appears to be the last remaining item needed before site plan approval. Once the WPO is approved and a recorded agreement copy is provided, four copies of the site plan may be submitted for signature. Please let me know if you have any questions or concerns. Thank you, Ellie Carter Ray, PLA, LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ron Higgins Sent:Tuesday,April 26, 2016 2:51 PM To: Ellie Ray<eray@albemarle.org> ,J Subject: RE: SDP201500044 Branchlands Whistler House-Shared Parking Agreemepf Hello, Ellie: I have reviewed the agreement and it guarantees 40 spaces to be available to the new facility in the shared parking arrangement. This is consistent with the park4q analysis (and my earlier determination/approval)that indicated a peak need of less than 40 spaces.Therefore this is acceptable as a means for meeting the parking requirement. \Ron Higgins From: Ellie Ray Sent:Tuesday,April 26, 2016 2:00 PM To: Ron Higgins<rhiggins@albemarle.org> Subject: FW: SDP201500044 Branchlands Whistler House-Shared Parking Agreement I got this from Greg today...have you had a chance to look at the agreement? Thanks, Ellie Carter Ray, PLA, LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From:Greg Kamptner Sent:Tuesday,April 26, 2016 10:13 AM To: Ellie Ray<erav@albemarle.org> Subject: RE: SDP201500044 Branchlands Whistler House -Shared Parking Agreement 1 Ellie Ray From: Ron Higgins Sent: Tuesday, April 26, 2016 2:51 PM To: Ellie Ray Subject: RE: SDP201500044 Branchlands Whistler House - Shared Parking Agreement Hello, Ellie: I have reviewed the agreement and it guarantees 40 spaces to be available to the new facility in the shared parking arrangement. This is consistent with the parking analysis (and my earlier determination/approval) that indicated a peak need of less than 40 spaces. Therefore this is acceptable as a means for meeting the parking requirement. Ron Higgins From: Ellie Ray Sent:Tuesday, April 26, 2016 2:00 PM To: Ron Higgins<rhiggins@albemarle.org> Subject: FW: SDP201500044 Branchlands Whistler House -Shared Parking Agreement I got this from Greg today...have you had a chance to look at the agreement? Thanks, Ellie Carter Ray, PLA, LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From:Greg Kamptner Sent:Tuesday,April 26, 2016 10:13 AM To: Ellie Ray<eray@albemarle.org> Subject: RE: SDP201500044 Branchlands Whistler House-Shared 'arking Agreement Ellie- The shared parking agreement is approved. Greg Kamptner Deputy County Attorney County of Albemarle gkamptner@albemarle.org 434-972-4067 ext. 3268 From: Ellie Ray Sent:Tuesday,April 19, 2016 1:51 PM To: Greg Kamptner<GKam•tne . albemarl..or:> Subject:SDP201500044 Branchlands Wh; tler House-Shared Parking Agrlement Greg, 1 Ellie Ray From: Greg Kamptner Sent: Tuesday,April 26, 2016 10:13 AM To: Ellie Ray Subject: RE: SDP201500044 Branchlands Whistler House - Shared Parking Agreement Ellie- The shared parking agreement is approved. Greg Kamptner Deputy County Attorney County of Albemarle gkamptner@albemarle.org 434-972-4067 ext. 3268 From: Ellie Ray Sent:Tuesday,April 19,2016 1:51 PM To:Greg Kamptner<GKamptne@albemarle.org> Subject:SDP201500044 Branchlands Whistler House-Shared Parking Agreement Greg, The applicant for Branchlands Whistler House submitted a shared parking agreement for review. I forwarded a copy to Ron Higgins. The applicant said they were submitting a copy directly to you, but in case they didn't I have attached a PDF of the agreement as well as the layout sheet from their plan set which shows the location of the parking. Please let me know if you have any comments or questions. Thank you, Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 • Ellie Ray From: Ellie Ray Sent: Wednesday,April 20, 2016 9:38 AM To: 'John Wilson' • Subject: RE: SDP201500044 Branchlands Whistler House - Major John, Now that I see this, my guess is it's happening on our end...our process has several steps: the applicant uploads to ftp, then Danielle uploads the files into RMS, then I have to 'print'the pdf from RMS and load it into BlueBeam (which is what we use for reviews). If you're confident the slope hatching will show on the print copies you submit for signature, then I wouldn't spend any more time on it. I'll just give it a quick look when signature copies are submitted to make sure it's there. Sorry about this! Ellie Carter Ray,PLA, LEER GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From:John Wilson [mailto:John.Wilson@timmons.com] Sent:Wednesday,April 20, 2016 9:28 AM To: Ellie Ray<eray@albemarle.org> Subject: RE:SDP201500044 Branchlands Whistler House-Major Ellie, Trying to figure out why that hatch is not showing up for you. I just checked what I submitted and its showing up on my end (image 2). I agree that it's not showing up for you (image 1). What program are you using to view the PDF's with? It looks like to me that something is washing out and editing those PDF's at some point. Compare the sidewalk hatching in image 2 vs image 1. In the original the sidewalk hatching is darker and more dense than what you sent in the PDF. So something is getting lost in translation somewhere between when I upload the plans and when you view them. Let me know how you want to precede, I can try a different pdf writer, changing the hatching pattern/scale/darkness etc. Thanks, John John Wilson, EIT Project Engineer TIMMONS GROUP I www.timmons.com 608 Preston Avenue I Suite 200 I Charlottesville, VA 22903 Mobile: 540.383.5674 joh n.wilson(cftimmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. • Ellie Ray • From: Ellie Ray Sent: Tuesday,April 19, 2016 4:56 PM To: Craig Kotarski Cc: 'John Wilson' Subject SDP201500044 Branchlands Whistler House - Major Attachments: CDP5_sdp_ECR_Branchlands Whistler House-Major-rev.pdf; SDP201500044 Plan - Revision 2016-04-15 - C0.1.pdf Craig, • Please find attached my comments for the revisions to the above referenced application. The parking agreement has been sent to zoning for review, I will let you know when I hear something from them. I have also attached a PDF of Sheet CO.1 so you'll know what I'm talking about regarding the slope shading. If we need to discuss any of my comments, please give me a call. Thank you, Ellie Carter Ray,PLA, LEER GREEN AssocIATE Senior Planner Albemarle County Community Development Planning Division 401 McIhtire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 Ellie Ray • From: Ellie Ray Sent: Tuesday,April 19, 2016 1:51 PM To: Greg Kamptner(GKamptne@albemarle.org) Subject SDP201500044 Branchlands Whistler House - Shared Parking Agreement Attachments: SDP201500044 Plan - Revision 2016-04-15 - C0.1.pdf; SDP201500044-Shared Parking Agreement.pdf Greg, The applicant for Branchlands Whistler House submitted a shared parking agreement for review. I forwarded a copy to Ron Higgins. The applicant said they were submitting a copy directly to you, but in case they didn't I have attached a PDF of the agreement as well as the layout sheet from their plan set which shows the location of the parking. Please let me know if you have any comments or questions. Thank you, Ellie Carter Ray,PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 • Ellie Ray From: Ron Higgins Sent: Tuesday,April 19, 2016 1:05 PM To: Ellie Ray Subject: RE:SDP201500044 Branchlands Whistler House - Shared Parking Agreement Hello, Ellie: The County Attorney's office (Greg) usually reviews the agreement as to form,so sending the draft to him would be good. I have the parking study and the determination, so I know the parcels involved and will look at the agreement,too. We should have the signed copy of the recorded agreement in the site plan file. Greg said they do not keep these in their office. From: Ellie Ray Sent:Tuesday,April 19, 2016 11:26 AM To: Ron Higgins<rhiggins@albemarle.org> Subject:SDP201500044 Branchlands Whistler House-Shared Parking Agreement Hey Ron, I just dropped the shared parking agreement on your chair for review(the majority of the parking is on the adjacent parcel); let me know if you have any questions. The plans are being electronically reviewed,so I just printed the layout sheet, but I can send you an invite to the bluebeam session if you need to see the whole plan set. Their comment response letter says LI is going to send a signed, notarized copy of the agreement to the County Attorney...is this necessary? Thanks, Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 • Ellie Ray From: Danielle Roth Sent: Friday, April 15, 2016 5:44 PM To: Ellie Ray Subject: Re: Branchlands Memory Care.&Assisted Living SDP201500044 Ellie, There was a problem with the uploading.Rod fixed it so now they are uploaded. Sorry for the delay Sent from my Verizon 4G LTE Smartphone Original message From: Ellie Ray Date: Fri,Apr 15,2016 3:50 PM To: Danielle Roth; Subject:RE:Branchlands Memory Care&Assisted Living SDP201500044 Has this stuff been uploaded? I don't remember getting an email from you, but it's been a crazy week© Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From:John Wilson [mailto:John.Wilson@timmons.com] Sent:Tuesday,April 12,2016 4:13 PM 'To: Ellie Ray<eray@albemarle.org>; Danielle Roth<droth@albemarle.org> Subject: Branchlands Memory Care&Assisted Living SDP201500044 Ellie& Danielle, I have uploaded PDF copies for the resubmission on the Branchlands Project. Danielle—the filing number is SDP201500044 Ellie—I have included an updated plan set,comment response letter and a copy of the parking agreement.The Parking agreement is an unsigned copy. U/the owner is taking care of submitting the signed and notarized copy through the proper channels. However I wanted to include a copy with this submission so you could see it. Thanks, John John Wilson, EIT Project Engineer TIMMONS GROUP I www.timmons.com 111 West High St. I Charlottesville, VA 22902 Mobile: 540.383.5674 I Fax: 434.295.8317 joh n.wilsonatimmons.com Your Vision Achieved Through Ours 1 r-- Ellie Ray From: Ellie Ray Sent Thursday,April 07, 2016 3:08 PM To: 'John Wilson' Subject: RE: Branchlands SDP 201500044 John, I talked to Margaret about this and we are of the opinion that since the old site plan is being modified that the revision should meet the current ordinance. So, we will require a selection from the large street tree list. I didn't mention in my previous email that you'll need to specify the size, which is a minimum 1.5—1.75" caliper. Given this, it may actually be to your benefit to go with a street tree selection as it will be harder and likely more costly to find dogwoods that large. Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From:John Wilson [mailto:John.Wilson@timmons.com] Sent:Thursday,April 07,2016 1:17 PM To: Ellie Ray<eray@albemarle.org> Subject: RE: Branchlands SDP 201500044 Thanks Ellie. If you wouldn't mind asking the question about the dogwoods that would be great. -John From: Ellie Ray [mailto:eray@albemarle.orq] Sent: Thursday, April 07, 2016 11:28 AM To: John Wilson , Subject: RE: Branchlands SDP 201500044 Hi John, I think you're moving in the right direction. I thought there were screening shrubs already on-site, so if that's the case (sounds like it is)just make sure they're labeled and add a note with your other calcs/notes saying something like 'parking screening provided by existing shrubs'. As for the street trees, dogwoods may have been what was shown on the previous plan, but dogwoods aren't'street trees' according to the County ordinance; if you could change those to one of the large street trees on the County list(maples, oaks,etc...see list) then that would meet the ordinance. If,for whatever reason, you don't want to change them I can talk to David or Margaret about whether or not dogwoods are acceptable since they were shown on the previous plan. Let me know if you need anything additional. Thanks, Ellie Carter Ray, PLA, LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 1 From:John Wilson fmailto:John.Wilson@timmons.com] Sent:Wednesday,April 06,2016 5:56 PM To: Ellie Ray<erav@albemarle.org> Subject: Branchlands SDP 201500044 Hi Ellie, I've got a few quick questions(hopefully)about your comments on the Branchlands project.Specifically the comment in regards to the landscaping on TMP61Z-3-5D(Comment 33 sub comment 1). Primarily want to verify that I'm moving in the right direction to get everything addressed as this is really the last major plan related item. First in regards to'the inconsistencies between the approved plan and the information I am presenting on L0.1. I had misread the key on the copy of the plan I was looking at, I had also missed adding one of the existing trees that I had accounted for in my canopy calc. I believe what is shown now accurately reflects the correct species/location of the trees. Street Trees: It appears that the approved plan was showing 3 dogwoods along Branchland's drive,that for whatever reason between then and now had been removed. I have added 3 new dogwoods along Branchlands Dr. I believe that those three in combination with the existing trees satisfy the street tree requirement for this parcel. Screening:There are screening shrubs adjacent to the parking currently(verified via site visit). It also looks like the screening shrubs on site currently are still in conformance with the approved plan(e.g. all shrubs currently on site match the location shown on the approved plan). Is that acceptable? Thanks, John John Wilson, EIT Project Engineer TIMMONS GROUP I www.timmons.com 111 West High St. I Charlottesville, VA 22902 Mobile: 540.383.5674 I Fax: 434.295.8317 john.wilson@timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. 2 Ellie Ray From: Ron Higgins Sent Friday,April 01, 2016 10:00 AM To: Ellie Ray Subject RE: Branchlands HOA Meeting Sounds good. From: Ellie Ray Sent: Friday,April 01, 2016 9:56 AM To: Ron Higgins<rhiggins@albemarle.org> Subject: RE: Branchlands HOA Meeting ACSA has given their tentative approval on the plan, so I assume they're ok with it. Thanks! Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ron Higgins Sent: Friday,April 01,2016 9:55 AM To: Ellie Ray<eray@albemarle.org> Subject: RE: Branchlands HOA Meeting Ellie: I believe this satisfies the condition as long as ACSA is also ok with it. Ron Higgins From: Ellie Ray Sent: Friday,April 01, 2016 9:31 AM To: Ron Higgins<rhiggins@albemarle.org> Subject: FW: Branchlands HOA Meeting Ron, • I am reviewing SDP201500044 Branchlands Whistler House. SP201400010 was approved prior to the submittal of this major amendment. One condition of the SP is: 7 If permitted by the AJbe iade`County Seance Authonly,(ACSA),�the applicant shall, provide landscaping and fencing ion the's west side of tiie Assisted Livmg' *ON*ONbetween the building and the adjaceouthnt tewrihou'ses'on Lilac Court This r, shall be coordinated with the ACSA, and the applicant'sh'all consult wifh the t3ranchlands Properfy Owners'Association:on etichlandsoaping and fencing Can you let me know if the email below satisfies this condition? I've been asking them to provide a letter or email from the Branchlands Property Owners Association, but they do not seem to think that's required since the condition just says 'consult with the BPOA...'. 1 Thanks, Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner - - Albemarle County Community Development ph: 434.296.5832 x. 3432 From: U Lopez [mailto:Ilopez@milestonepartners.co] Sent:Thursday, March 31,2016 5:03 PM To:Craig Kotarski<craig.kotarski@timmons.com>; Ellie Ray<eray@albemarle.org> Subject: Re: Branchlands HOA Meeting Craig + Ellie: We had the BPOA meeting this afternoon. In attendance were Graham Adelman, David Anhold (landscape architect), John Wilson (timmons), Valerie Long (willliams mullen), myself, and 20+ residents. We talked about status of the project, schedule, construction logistics, fence, and landscape. It was all very well received and we have another followup with them scheduled at their annual meeting. We will introduce them to the general contractor and provide them with the primary points of contact during construction. I trust that this meeting satisfies the SUP condition and clears one comment from the site plan approval list. I believe the other remaining item for site plan approval is the cross parking easement, Craig has a copy and will be submitting the draft for review shortly. Best -LJ Louis J. Lopez Ill milestone • milestone partners 300 2nd Street NE Charlottesville VA 22902 • 434.245.5803 T 434.409.1005 c LA Please consider the environment before printing this e-mail From:Craig Kotarski<craig.kotarski@timmons.com> Date:Tuesday, March 29,2016 at 11:27 AM To: Ellie Ray<erav@albemarle.org> 2 Cc: "L.J. Lopez Ill"<llopez@milestonepartners.co> Subject: Branchlands HOA Meeting Ellie, The meeting with the Branchlands Property Owners Association is this Thursday (March 31) at 2:00 pm in the Manor House. U Lopez will be leading the meeting, I believe and is copied to this email if you have any questions. Best, Craig Craig Kotarski, P.E., LEED AP Sr. Project Manager TIMMONS GROUP I www.timmons.com 111 West High Street I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craiq.kotarskiatimmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. 3 Ellie Ray From: Ellie Ray Sent Tuesday, March 29, 2016 11:34 AM To: 'sarah worthington' Subject: Branchlands Attachments: CDP4_sdp_ECR_Branchlands Whistler House-Major-rev.pdf Ms.Worthington, I have attached the remaining comments. Here is a link to the most recent site plan submittal: http://www.a I be ma rle.ordwe bl i n k/3/doc/266417/Page 1.aspx?sea rch id=55c3440c-c227-4073-968b-071c5443e6d 1 Please let me know if you have any issue with the files. I also asked your bond question, but as I suspected,this is considered a private matter and not something the County has the ability to get involved in. If you need anything additional, please let me know. Thank you, Ellie Carter Ray, PIA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 • Ellie Ray From: Craig Kotarski <Craig.Kotarski@timmons.com> Sent: Monday, March 28, 2016 12:08 PM To: Ellie Ray Subject: RE: SDP201500044 Branchlands Whistler House - Major Ellie, we can let it play out. I'll have the Branchlands Property Owner Rep reach out to you or provide some type of letter after our meeting,with some limit on the timeframe available for their comment to be received. I don't foresee any issues, but don't want to be caught off guard when we're close to approvals. Best, Craig Craig Kotarski, P.E., LEED AP Sr. Project Manager TIMMONS GROUP I www.timmons.com 111 West High Street I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craig.kotarski@timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. From: Ellie Ray [mailto:eray@albemarle.org] Sent: Monday, March 28, 2016 10:14 AM To: Craig Kotarski Subject: RE: SDP201500044 Branchlands Whistler House - Major Craig, See below. Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Craig Kotarski [mailto:Craig.Kotarski@timmons.com] Sent: Friday, March 25, 2016 9:26 AM To: Ellie Ray<eray@albemarle.org> Subject: RE:SDP201500044 Branchlands Whistler House- Major Ellie, Thanks for sending. We'll get you a drawing showing how we match the previously approved site plan fro TMP 61Z-3- 5D, including street trees and screening shrubs in the next day or so. Regarding the two comments,with respect to landscaping along Lilac Court, I have some questions/comments. Comment 33.7 references the off-site landscaping and requirement to have a letter/email from the Branchlands Property Owner's Association, however there is no landscaping shown on the adjacent residential 1 properties any longer. Shouldn't that comment be satisfied as there is no condition of the SP requiring this? Sure,you can disregard this comment. Comment 38 originally states the condition of the SP, which says"consult with Branchlands Property Owners Association", however the condition never says anything with regards to requiring a letter or email from them. Would a sign in list or something else be acceptable to demonstrate the meeting and consultation took place? I think we need some assurance that the property owners are satisfied with the landscaping fencing; this has been a comment throughout the review process so it's puzzling that it is just now being questioned. I can ask David if you'd like me too, but my inclination is to get a letter or email from the association. Best, Craig Craig Kotarski, P.E., LEED AP Sr. Project Manager TIMMONS GROUP I www.timmons.com 111 West High Street I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craig.kotarski antimmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. From: Ellie Ray [mailto:erayC Ialbemarle.orq] Sent: Wednesday, March 23, 2016 4:58 PM To: Craig Kotarski Subject: SDP201500044 Branchlands Whistler House - Major Craig, Please find attached my comments for the revisions to the above referenced application. All other reviewers have granted their tentative approval. If we need to discuss any of my comments, please give me a call. Thank you, Ellie Carter Ray, PLA, LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 2 f hemade Csoanly Service Autherity Serving♦Conserving January 25, 2016 Timmons Group Attn: Mr. Craig Kotarski, P.E. 919 2nd Street, SE Charlottesville, VA 22902 Re: Branchlands Memory Care &Assisted Living Dear Mr. Kotarski: The plan, entitled "Branchlands Memory Care & Assisted Living dated August 24, 2015, last revised, January 19, 2016, is hereby approved for construction. One set of the approved plan is enclosed for your records. Any previously approved plans are voided with this approval. This approval is for basic compliance with the General Water & Sewer Construction Specifications of the Albemarle County Service Authority (ACSA) and does not relieve the contractor from responsibility for his work as it relates to the plan and specifications. The ACSA requires that a copy of the approved construction plan be on the job site. The contractor is responsible for marking up a copy of the approved construction plan showing as-built information and provide this data to your client at the completion of utility installation. The final as-built plan shall be submitted in a format of one paper copy and one mylar copy. A preconstruction conference shall be scheduled with the project manager to ensure coordination and answer any questions. This will be a short meeting to review the project, materials, test methods and schedule, in order to expedite construction. Please have the proper party call me at 977-4511 to schedule the meeting. This approval is valid for a period of 18 months from this date. If construction is not in progress at the end of this time period, the approval shall be void. The contractor shall be responsible to comply with the no-lead regulation regarding brass fittings that is effective on January 4, 2014 (Senate Bill 3874 which amends the Safe Drinking Water Act). 168 Spotnap Road • Charlottesville, VA 22911 • Tel (434) 977-4511 • Fax (434) 979-0698 www.serviceauthority.org • I (The pressure for water may exceed 80 psi at some meter locations). If you have any questions, or if we can be of assistance, please give us a call at (434) 977-4511. Sinc rely, ] Jeremy M. Lynn, P.E. Senior Civil Engineer JML:dmg cc: Milestone Partners ACSA, Alexander J. Morrison State Health Department Va. DEQ Current Development, Bill Fritz Bldg. Codes &Zoning Services Soil Erosion Inspector 050601 BranchlandsKotarskiLtr012516 IN9WdOl3A30 AIlNf1WIMOQ 9110Z / ?Pw 03AE303 J Ellie Ray From: Ellie Ray Sent: Wednesday, March 23, 2016 4:58 PM To: Craig Kotarski Subject: SDP201500044 Branchlands Whistler House - Major Attachments: CDP4_sdp_ECR_Branchlands Whistler House-Major.pdf Craig, Please find attached my comments for the revisions to the above referenced application. All other reviewers have granted their tentative approval. If we need to discuss any of my comments, please give me a call. Thank you, Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 Ellie Ray From: Alex Morrison <amorrison@serviceauthority.org> Sent: Thursday, March 17, 2016 10:58 AM To: Ellie Ray Subject SDP201500044 Branchlands Whistler House - Major Ellie, The ACSA has granted construction approval for the above referenced project. I hereby recommend approval of • SDP201500044. Alexander J. Morrison, P.E. Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville,Virginia 22911 (0)434-977-4511 Ext. 116 (C)434-981-5577 (F)434-979-0698 • • Ellie Ray From: John Wilson <John.Wilson@timmons.com> Sent: Wednesday, March 16, 2016 10:50 AM To: Ellie Ray Cc: Danielle Roth Subject: Branchlands Resubmission SDP 201500044 Ellie, I have uploaded the updated Branchlands Plans and Comment Response Letter to the FTP site. Danielle,application number is SDP201500044 If it looks like I've omitted anything or you have trouble accessing the PDF's please let me know. Thanks! John John Wilson, EIT Project Engineer TIMMONS GROUP I www.timmons.com 111 West High St. I Charlottesville, VA 22902 Mobile: 540.383.5674 I Fax: 434.295.8317 john.wilsonaJimmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. 1 Ellie Ray From: Ellie Ray Sent: Wednesday, March 16, 2016 9:53 AM To: 'Craig Kotarski' Cc: John Wilson Subject: RE: Branchlands - WO# 7693346 - Followup Craig, I believe this satisfies the site plan requirement,we just needed verification that Dominion is willing to vacate the easement. Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Craig Kotarski [mailto:Craig.Kotarski@timmons.com] Sent:Tuesday, March 15, 2016 5:48 PM To: Ellie Ray<eray@albemarle.org> Cc:John Wilson <John.Wilson@timmons.com> Subject: FW: Branchlands -WO#7693346- Followup Ellie, Please see email chain below, for Dominion's agreement to remove the old easement...obviously we're working through getting them what they need so we can provide power to the building, but I believe this should suffice for what you need regarding the site plan. If not, please let me or John know. Best, Craig Craig Kotarski, P.E., LEED AP Sr. Project Manager TIMMONS GROUP I www.timmons.com 111 West High Street I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craig.kotarski@timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. From: Li Lopez [mailto:llooez(amilestonepartners.co] Sent: Tuesday, March 15, 2016 5:44 PM To: Craig Kotarski Subject: FW: Branchlands - WO# 7693346 - Followup See below correspondence regarding abandonment of the power easement. There is no issue, they will only abandon when they have the new easement in place. We are working toward a new easement. Ann Marie is currently laying out the design. 1 Louis J. Lopez III milestone milestone partners 300 2nd Street NE Charlottesville VA 22902 434.245.5803 T 434.409.1005 C j Please consider the environment before printing this e-mail From: "Fred Collier(VirginiaPower- 1)" <fred.collier@dom.com> Date:Tuesday, February 9, 2016 at 9:38 AM To: "L.J. Lopez Ill"<Ilopez@milestonepartners.co>,Ann Marie Knight<ann.marie.a.knight@dom.com> Cc: "jchapman@optimapa.comm<ichapman@optimapa.com>, "mhowell(a@optimaengineering.comm <mhowell@optimaengineering.com>, 'Brian Shirley'<B.Shirlev@perkinseastman.com>, Graham Adelman <lexingtoncourt@msn.com>,Walter Kmetz<wkmetz@cam bridgehealth-care.com>,Craig Kotarski <craig.kotarski@timmons.com>, Patrick Barbier<PBarbier@WMJordan.com>, Chuck McCarthy <cmccarthy@wmiordan.com> Subject: RE: Branchlands-WO#7693346- Followup U, This is great information, however, for me, I will need one more thing. I will need a copy of the old easement. Also, I want to make everyone aware that I will need to have any necessary new easement in hand before I can start the process of vacating the old easement.Ann Marie will take care of the new easement once a route for Dominion's facilities has been established. I am looking forward to working with you on this project. Thanks, Fred Fred R. Collier,Jr. Right of Way Agent Ill Dominion Virginia Power 1719 Hydraulic Road Charlottesville,Virginia 22901 (434)972-6727 office (434)962-7292 cell (434)972-6775 fax 8 Ellie Ray From: Ellie Ray Sent: Monday, February 29, 2016 2:49 PM To: 'Craig Kotarski'; John Wilson Subject: RE: Branchlands (SDP201500044) Follow Up Craig, I spoke with David again and I think this is fine as long as you provide some sort of confirmation (letter/email)from the Branchlands Property Owner's Association that they have been consulted and are ok with the landscaping and fencing (as previously requested in comment#38). Thanks, Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Craig Kotarski [mailto:Craig.Kotarski@timmons.com] Sent: Monday, February 29, 2016 9:57 AM To: Ellie Ray<eray@albemarle.org>;John Wilson <John.Wilson@timmons.com> Subject: RE: Branchlands (SDP201500044) Follow Up Ellie, The condition is that the applicant will provide fencing and landscaping between the building and adjacent townhouses. It does not state that it needs to be on the adjacent properties. We will continue to show landscaping along the property line, but only on our property, removing the landscaping from the adjacent Lilac Court parcels. During the SUP process this specific issue came up and we stated that we would work with the adjacent land owners, but would not condition it,as it would then require off site easements. Please let me know if you have any questions or if this makes sense and all are in agreement. Best, Craig Craig Kotarski, P.E., LEED AP Sr. Project Manager TIMMONS GROUP I www.timmons.com 111 West High Street I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craiq.kotarskitimmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. 1 From: Ellie Ray [mailto:eray@aalbemark nrA Sent: Monday, February 29, 2016 9:14 AM To: John Wilson Cc: Craig Kotarski Subject: RE: Branchlands (SDP201500044) Follow Up John, I spoke with David and he thinks that since this landscape area is a condition of the SP we need an assurance that this landscape will be maintained in some form. Obviously,the most common way this is accomplished is through an easement and a maintenance agreement tied to that easement. However, do you know if the owners of the properties on Lilac Court maintain their own properties? If the lots are HOA maintained,then a maintenance agreement saying the HOA will maintain and replace, as needed,the plants would be sufficient. Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From:John Wilson [mailto:John.Wilson@timmons.com] Sent:Thursday, February 25, 2016 4:36 PM To: Ellie Ray<eray@albemarle.org> Cc: Craig Kotarski<craig.kotarski@timmons.com> Subject: Branchlands (SDP201500044) Follow Up Hi Ellie, Wanted to follow up on from our call earlier. Specifically about your landscape plan comment#7, in regards to providing a landscape easement for the plantings on the lilac court properties. We don't believe a permanent easement is required around these plantings as they are not being used to meet any site plan requirements. None of the plantings in that area are being used to meet any canopy requirement. In addition we are showing a screening fence along the western property line per the SUP.The plantings shown on the lilac court properties are a onetime concession between Cambridge and the property owners and the property owners will ultimately be responsible for the care of the plants. Knowing that little bit of back story our question is this. We would like to show these plantings on the plan to make sure that they are captured in the construction documents and bidding. Is there a way to show those plantings without providing a permanent easement for them, and instead show a temporary construction easement for their installation? Thanks, John John Wilson, EIT Project Engineer TIMMONS GROUP I www.timmons.conm 111 West High St. I Charlottesville, VA 22902 Mobile: 540.383.5674 I Fax: 434.295.8317 john.wilson(atimmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. 2 Ellie Ray From: John Anderson Sent: Friday, February 05,2016 3:49 PM To: Craig Kotarski Cc: Ellie Ray Subject: Planning Application Review for SDP201500044 Branchlands Whistler House - Major. The Review for the following application has been completed: Application Number= SDP201500044 Reviewer=John Anderson Review Status = No Objection Completed Date =02/05/2016 Thanks for your patience. CV comment: "12/7/15 last remaining Engineering review comment addressed. janderson2 2/5/2016 3:44 PM" 434.296-5832—x3069 t Ellie Ray From: Ellie Ray Sent: Tuesday, February 02, 2016 4:57 PM To: Craig Kotarski Subject SDP 201500044 Branchlands Whistler House- Major Attachments: CDP3_sdp_ECR_Branchlands Whistler House-Major.pdf Craig, Please find attached my comments for the revisions to the above referenced application. Fire Rescue has issued a 'no objection'. I am awaiting ACSA and Engineering review and will forward their comments,if any,once received. Let me know if you have any questions or concerns. Thank you, Ellie Carter Ray, PLA, LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 Ellie Ray From: Austin, Nathran. (VDOT) <Nathran.Austin@vdot.virginia.gov> Sent Wednesday,January 27, 2016 1:11 PM To: Ellie Ray Subject RE: SDP 201500044 Branchlands Whistler House - Major Still no objection. Troy Austin, P.E. Area Land Use Engineer Virginia Department of Transportation Charlottesville Residency 701 VDOT Way Charlottesville,VA 22911 Phone: (434)422-9782 Fax: (434) 984-1521 From: Ellie Ray [mailto:eray@albemarle.org] Sent: Wednesday,January 20, 2016 10:05 AM To: Anderson, Josie (VDSS); Alex Morrison; Robbie Gilmer; Todd Shifflett Cc: Austin, Nathran. (VDOT); vfort@rivanna.org; Jay Schlothauer Subject: RE: SDP 201500044 Branchlands Whistler House- Major All, A revision submittal for the above noted application has been submitted. The site plan file,comment response letter and fire flow test have been added to the bluebeam session(comment response letter and fire flow test are also attached to this email). Remember, Bluebeam has several comparison features....try them out, hopefully they will make our lives easier! For those of you that don't want to use Bluebeam,you can access the file on laserfiche here. Please provide your comments by February 3'd. Troy,Jay and Victoria—you all had no objection to previous submittals, but I copied you on this email so you can take a look at the revision set if you're interested. Todd—Justin was the engineer on this project, so I sent the invite to John. Thanks, Ellie Carter Ray, PLA, LEED GREEN AssociATE Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 Ellie Ray From: Ellie Ray Sent Wednesday,January 20, 2016 10:04 AM To: John Anderson;Alex Morrison; Robbie Gilmer;Todd Shifflett Cc: Austin,Troy(VDOT);Victoria Fort;Jay Schlothauer Subject: RE:SDP 201500044 Branchlands Whistler House - Major Attachments: SDP201500044 Comment Response 2016-01-19.pdf;SDP201500044 Fire Flow Test 2016-01-19.pdf All, A revision submittal for the above noted application has been submitted. The site plan file, comment response letter and fire flow test have been added to the bluebeam session (comment response letter and fire flow test are also attached to this email). Remember, Bluebeam has several comparison features....try them out, hopefully they will make our lives easier! For those of you that don't want to use Bluebeam,you can access the file on laserfiche here. Please pi-ovide your comments by February 3rd Troy,Jay and Victoria—you all had no objection to previous submittals, but I copied you on this email so you can take a look at the revision set if you're interested. Todd—Justin was the engineer on this project, so I sent the invite to John. Thanks, Ellie Carter Ray, PLA,LEED GREEN AssoaATE Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 J Ellie Ray From: Danielle Roth Sent: Wednesday,January 20, 2016 7:55 AM To: Ellie Ray Cc: John Anderson Subject: RE: Branchlands Major Site Plan/VSMP Resubmission Ellie and John, This has been uploaded into Countyview. Thank you, Danielle Roth Intake/Support Specialist II Community Development • County of Albemarle (434) 296-5832,Ext 3835 From: Ellie Ray Sent:Tuesday,January 19,2016 2:41 PM To:John Wilson<John.Wilson@timmons.com>; Danielle Roth<droth@albemarle.org> Cc:John Anderson<janderson2@albemarle.org> Subject: RE: Branchlands Major Site Plan/VSMP Resubmission Danielle-See the email below John's for the Application Numbers. John—In the future,always make sure to include the application number(s)whenever you make a revision submittal so Danielle will know where to upload the files. Thanks! Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From:John Wilson [mailto:John.Wilson@timmons.com] Sent:Tuesday,January 19,2016 1:43 PM To: Ellie Ray<erav@albemarle.org>; Danielle Roth<droth@albemarle.org> Cc:John Anderson<ianderson2@albemarle.org> Subject: RE: Branchlands Major Site Plan/VSMP Resubmission Ellie &John, I've uploaded the resubmission for the Branchlands Memory Care &Assisted Living Project.You should see two plan sets/comment response letters (Site Plan &VSMP),a copy of the calculations book, and a copy of the fire flow test for Robbie. If you have trouble with the files please let me know. Thanks, John t Ellie Ray From: Ellie Ray Sent: Tuesday,January 19, 2016 10:35 AM To: 'John Wilson' Cc: Craig Kotarski Subject RE: Branchlands SDP 201500044 John, I apologize for the delay in responding to your questions,the County was closed Friday and Monday. See below in red for answers. Ellie Carter Ray, PIA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From:John Wilson [mailto:John.Wilson@timmons.com] • Sent:Thursday,January 14, 2016 5:00 PM To: Ellie Ray<eray@albemarle.org> Cc:Craig Kotarski<craig.kotarski@timmons.com> Subject: Branchlands SDP 201500044 Hi Ellie, I have a couple of questions about your comments on the Branchlands project. Comment 14: Can we answer this with a parking agreement across the two parcels versus easements?Also what will you need in hand for this to be considered addressed? Keeping in mind that ultimately these parcels are owned by the same company. -Yes,this comment can be addressed with a parking agreement versus an easement. The parking agreement will need to be submitted to Zoning for review and approval. If you need information on format and such, please contact Ron Higgins. Comment 19:This easement will not be vacated until the plan is approved and construction begins. Knowing this is there a way to adequately address this comment,without providing documentation that the easement has been vacated? -I'm a little confused by this question; site plans do not vacate easements, only a recorded plat or Deed of Vacation can do that. If you're saying the plat and/or deed will be recorded later, that's fine...just provide written authorization from the easement holder that they are willing to vacate the easement. I just have to verify that the easement holder is aware and will vacate the easement. Comment 39:The parcels that this project takes place on are all ultimately owned by Cambridge. I realize on paper there are two separate LLC's that have ownership.Would you prefer to see off-site easements shown on the plan and have them documented,when in actuality what's happening is a company is giving an easement to itself? -This one is a little tricky too. While I understand that the parcels may technically be under the same ownership,the fact is.a separate parcel may be sold at any time. So, I think any off-site easements should be shown and documented. However, I can't remember right now exactly what the easements were for, so check with engineering on what documentation is necessary...sometimes a letter of intent is sufficient. Thanks, John 1 John Wilson, EIT Project Engineer TIMMONS GROUP I www.timmons.com 111 West High St. I Charlottesville, VA 22902 Mobile: 540.383.5674 I Fax:434.295.8317 john.wilson@timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. 2 II)i.A • COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1601 Orange Road Culpeper.Virginia 22701 Charles A.Kilpatrick,P.E. Commissioner December 11, 2015 Ms. Ellie Carter Ray Senior Planner County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Re: SDP-2015-00044 Branchlands Whistler House— Major Site Plan Amendment Dear Ms. Ray, We have reviewed the major site plan amendment for the Branchlands Memory Care&Assisted Living facility dated 8/24/15 with revisions dated 11/17/15 as submitted Timmons electronically and offer the following comments: 1. VDOT has no objection to the major site plan amendment as submitted. If you need additional information concerning this project, please do not hesitate to contact me at (434)422-9782. Sincerely, a Oy At Troy Austin,P.E. Area Land Use Engineer Culpeper District WE KEEP VIRGINIA MOVING Ellie Ray From: Jay Schlothauer Sent: Tuesday, December 08, 2015 10:58 AM To: Ellie Ray Subject Planning Application Review for SDP201500044 Branchlands Whistler House- Major. The Review for the following application has been completed: Application Number=SDP201500044 Reviewer=Jay Schlothauer Review Status = No Objection Completed Date = 12/08/2015 i Ellie Ray From: Ellie Ray Sent: Tuesday, December 08, 2015 11:17 AM To: Craig Kotarski Subject: SDP 201500044 Branchlands Whistler House - Major Attachments: CDP2_sdp_ECR_Branchlands Whistler House-Major.pdf; SDP201500044 - Reviewer Comments 12-8-15.pdf Craig, Please find attached my comments for the revisions to the above referenced application. Engineering and Fire Rescue comments are also attached. I am awaiting ACSA and Inspections review and will forward their comments, if any,once received. Let me know if you have any questions or concerns. Thank you, Ellie Carter Ray, PLA,LEED GREEN AssociATE Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 , . 4 i r 0 4 iA,1:7Nr. 111,111.61,1 r7Rc7t41P COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road,North Wing Charlottesville, Virginia 22902-4596 Phone(434)296-5832 Fax(434)972-4126 October 2, 2015 `r] v�C F VLJ�CO c...0-(- Hk*t S Craig Kotarski, P.E. r:)d -cre S " Timmons Group 919 2nd Street SE TD LQt\ ' D +--1 Can o(.1 Charlottesville, VA 22902 G'�1 Cfiblc.nC..Q 06 ex:Qa LC,/ t v&X) k'L-u r0 RE:SDP201500044 Branchlands Whistler House-Major Amendment ,* t- o -{ht'Ai'(J&.) Dear Sir: Your Major Amendment application has been reviewed. In order for the amended site plan to be approved the following revisions are required: 00([32.5.2(a)] Revise the title to indicate this plan amends SDP200100102. b2' [32.5.2(a)] List previous ZMA and SP on the cover sheet (ZMA198000026 & SP198000063). 3. [32.5.2(a)] Setbacks need to be established with this plan; provide a minimum (and maximum, if you wish)front, side and rear setback requirement. It looks like the minimum setback for the SW property line was established with the SP to be 20'6",for clarity you may want to make it 21'. The other side can have a different setback if desired. See next comment for guidance on front and rear setbacks. 4. [32.5.2(a) &SP201400010 Condition#1] The proposed building is closer to the property lines in both the front and rear than what was shown on the approved application plan; please consult with Zoning for a determination on whether or not this conforms with the application plan and what the minimum setbacks should be to maintain conformity. 32.5.2(a)] Provide the total number of sheets. „8*([32.5.2(a)] Provide the zoning district and present use of abutting parcels. Provide the required information on all adjacent parcels; at least one isn't labeled. [32.5.2(b)] Provide information regarding the amount of open space provided; the approved SP application plan indicated 25%was provided but this site plan doesn't reference open space. Om it Souk „ & [32.5.2(b)] Provide the maximum height of the proposed building as defined in the Zoning Y ''�'k�-- 4moipap Ordinance. tea' ( t ' u i Z,ttpk:ne+C oav, -- 01L? -A- Cf< I" „e [32.5.2(b)] Note where parking is being removed including how many spaces in each area. Clearly show where parking is being removed as well as where it's being replaced (replaced should be indicated with black lines not grey). + 4- OCLA-14--`fl nj f3Z A PP p LA *--i '---to ice. 132.5.2(b) SP201400010 Condition#1] Comments provided below and by Engineering may result in the loss of additional parking spaces; if so, consult with Zoning to determine if this is in conformity with the approved application plan. A parking determination may be required. 11. [32.5.2(b)] Provide the maximum amount of paved parking and vehicular circulation. [32.5.2(d)] Clearly show and label all managed slopes on the site. [32.5.2(i)] Provide all traveiway dimensions. a14. [32.5.2(i)] Access to this site and much of the necessary parking seems to be provided on adjacent v. parcels; clarify if easements are already in place. i vd4-64-r •A3e -r ot.3 (,tL - a -sP }1 Q k-lccr ILA C..w V t ID . .. b,rtoUt 0 ''r L , 32.5.2(i)] The entrance traveiway is not a consistent width resulting is parking that is not parallel in configuration; if the blank grey area across the travelway from the proposed 5 spaces is intended to be parking, either reconfigure the travelway at a consistent 24' or indicate angled parking spaces in this area. k.,1 [32.5.2(i) &4.12.16(c)(1)] The minimum travelway width adjacent to 9'wide parking is 24'. In some areas this standard is not met;either remove parking, increase parking space width to 10'or adjust the travelway to meet this standard. 32.5.2(i) & 4.12.17(c)] The minimum two-way travelway width not adjacent to parking is 20'. In some areas this standard is not met;either provide 20'travelways or indicate one-way travel and direction. „le[32.5.2(j,k,l)] Verify that the location(s) and dimensions of all existing or proposed utilities and utility 10 easements including water, sewer, drainage, telephone, cable, electric and gas are shown on the 1._ plan. Provide the Deed Book and Page reference for any existing easements. Any proposed easements should be labeled with the intended owner. 7 �/haALL V�p o (t- (L/r°ts,,l gv►.tt� 19. [32.5.2(1)] The plan notes the vacation of an existing VEPCO easement; has this vacation been authorized?ce xS L3 20. [32.5.2(j,k,l)] Show all easements on the site plan and landscape plan sheets to demonstrate no site L. conflicts exist. -ki. S a riff tM t,21":-[32.5.2(m)] Show the distance to the centerline of the nearest existing street intersection from the proposed ingress/egress. ‘.22'[32.5.2(n)] Dimension all walkways. 23. [32.5.2(n)] Dimension and provide the maximum height of all proposed retaining walls. r-i* . MO_-_Eh: or) 1 . 7.,4 Li et isqd cr 0 4 [32.5.2(n)] Dimension the dumpster pad and loading area. . 132.5.2(n) &4.12.18(d)] Delineate the loading area as required by 4.12.18(d). 32.5.2(n)] Dimension all curb radii. „27 [32.5.2(n)] Provide a legend for the hatch/shade patterns to indicate the proposed paving materials. 32.5.2(i) & 4.12.15(f)] Provide an island at the end of the parking row adjacent to the emergency turn-around area (see Engineering‘2914.12.16(e))] Bumper blocks are required where parking abuts a sidewalk less than 6' in width. t,2& [32.5.2(r)] Provide a legend showing all symbols, abbreviations and hatch patterns used on the site plan. - i [32.6.2(j) & 32.7.9] The site layout on the landscape plan does not match the layout shown on other sheets; layout must be consistent throughout the plan set. 32. [32.6.2(j) & 32.7.9] Provide a landscape plan that meets the requirements of 32.7.9 including a plant schedule listing plant species and size. It * • V�` : `' eb� C[tipO d...orq 445 JV f3 0 33. [32.6.2 ) &32.7. Provide no of s to verify compliance with landscape plan requirements (32.7.9.5. 32.7.9.6, 32.7.9.7 and 32.7.9.8). C.._ tLb 0..A.:4 ,tilt_ /.1.L&f ion -- D 34. [32.6.2(j) &32.7.9] The demolition plan indicates the removal of three large trees on the adjacent parcel. Are these trees being replaced? Were they used to meet landscape requirements on the associated site plan? - ��,.. L- t d c ,Y-wzrt ham.).--4h.t f c pt a&'LLL\ 35. [32.6.2(k) &4.17] Is any outdoor lighting proposed? If so, provide a photometric plan including a luminaire schedule. The photometric plan must provide the following: 1✓ • The photometric values should extend to the property lines to verify the spillover requirement is met. 647°st t-t.F—et-t-0 � -•'' Manufacturer's cut-sheets indicating lumen level for each proposed fixture shall be included I CAI 64.4j in the plan set;fixtures 3000 lumen or higher(using a maintenance factor of 1.0) must meet �Q U c7 0� the County's definition of full cutoff. mom -•-- The model numbers shown on the cut-sheets must match those listed in the luminaire schedule. ' -•---Light fixtures should be shown on the layout/utility and landscape plans to verify that no site V conflicts exist. j,,,� • Show all existing and proposed light fixtures; all fixtures must be include in the photometric _,,, calculations. "toe at tt4: �.o pa ►vnGwcud /�� ‘a Provide the following standard lighting note on the lighting plan: Each outdoor luminaire equipped with a lamp that emits 3,000 or more initial lumens shall be a full cutoff luminaire PM. and shall be arranged or shielded to reflect light away from adjoining residential districts and away from adjacent roads. The spillover of lighting from luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed one-half foot-candle. .Q O Ur.(JC, cM I\ 5 • L._-i,),eazA.ifi L [32.6.2(k) &4.17] The demolition plan indicates one light pole is being relocated but the plan doesn't say where; please clarify. 7. [SP201400010 Condition#1] This plan must be in general accord with the approved application viiiplan. The plan now includes a retaining wall between the building and the SW property line closest to the townhouses on Lilac Court. Since this was an area of emphasis during the SP review, consult with Zoning to determine if the proposed wall is in conformity with the approved application plan. A revised elevation drawing may be required. D 38. [SP201400010 Condition#7] Consult with Branchlands Property Owners Association regarding landscaping and fencing on the southwest side of the building. - 39. [Comment] If any off-site easements are necessary, show them on the plan and consult with Engineering about documentation necessary prior to site plan approval. -0 40. [Comment] This amendment cannot be approved until all comments from the Site Review Committee (SRC) have been addressed. Any comments not available at the time of the SRC meeting will be forwarded once received. Staff has provided references to provisions of Chapter 18 of the Code of the County of Albemarle. The Code is kept up to date by the County Attorney's office. The Code may found on the County Attorney's website which may be found under"Departments and Services"at Albemarle.org. In accord with the provisions of Section 32.4.3.5 of Chapter 18 of the Code if the developer fails to submit a revised final site plan to address all of the requirements within six (6) months after the date of this letter the application shall be deemed to have been voluntarily withdrawn by the developer. If you have any questions about the comments please feel free to contact me. Sincerely, Ellie Carter Ray, PLA Senior Planner Planning Division Ellie Ray From: Victoria Fort <vfort@rivanna.org> Sent: Monday, November 23, 2015 3:05 PM To: Ellie Ray;Justin Deel;Alex Morrison;Jay Schlothauer; Robbie Gilmer Cc: ( Troy Austin Subject: RE:SDP 201500044 Branchlands Whistler House- Major Ellie, RWSA has no further comments,thank you for keeping us in the loop. Happy Thanksgiving! Victoria Victoria Fort, P.E. Rivanna Water and Sewer Authority • 695 Moores Creek Lane Charlottesville,VA 22902 (P):(434)977-2970 ext.205 • (F):(434)295-1146 From: Ellie Ray [mailto:eray@albemarle.org] Sent: Monday, November 23, 2015 2:45 PM To: Justin Deel; Alex Morrison; Jay Schlothauer; Robbie Gilmer Cc: Troy Austin; Victoria Fort Subject: SDP 201500044 Branchlands Whistler House - Major AU, A revision submittal for the above noted application has been submitted. The site plan file and comment response letter have been added to the bluebeam session (comment response letter is also attached to this email). Remember, Bluebeam has several comparison features....try them out, hopefully they will make our lives easier! For those of you that don't want to use Bluebeam,you can access the file on laserfiche here. Please provide your comments by December 7th. Troy and Victoria—you both had no objection to the first submittal, but I copied you on this email so you can take a look at the revision set if you're interested. Thanks, Ellie Carter Ray,PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 Ellie Ray From: Ellie Ray Sent Monday, November 23, 2015 2:45 PM To: Justin Deel;Alex Morrison;Jay Schlothauer; Robbie Gilmer Cc: Austin,Troy(VDOT);Victoria Fort Subject SDP 201500044 Branchlands Whistler House - Major Attachments: SDP201500044 Comment Response Letter.pdf All, A revision submittal for the above noted application has been submitted. The site plan file and comment response letter have been added to the bluebeam session (comment response letter is also attached to this email). Remember, Bluebeam has several comparison features....try them out, hopefully they will make our lives easier! For those of you that don't want to use Bluebeam,you can access the file on laserfiche here. Please provide your comments by December 7th. Troy and Victoria—you both had no objection to the first submittal, but I copied you on this email so you can take a look at the revision set if you're interested. Thanks, Ellie Carter Ray, PLA, LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 Ellie Ray From: Roderick Burton Sent " Monday, November 23, 2015 11:58 AM To: Danielle Roth Cc: Ellie Ray; Paul Bjornsen Subject RE: Branchlands Major Site PIaniVSMP Resubmission Done. Danielle,thanks for being so meticulous with document uploading. (Most folks wouldn't have noticed that the document had no pages.) I have a work around for these situations, but not a long-term (non-manual)fix. Please continue to let me know when you encounter these. Roderick D. Button Data Management Coonlioator County of Albemarle,VA From: Danielle Roth Sent: Monday, November 23, 2015 10:58 AM To: Roderick Burton<rburton@albemarle.org> Cc: She Ray<eray@albemarle.org> Subject: RE: Branchlands Major Site Plan/VSMP Resubmission Hi Rod, As we discussed,the two documents that are not showing pages when we upload them are: SDP201500044 Plan—Revision 2015-11-20 WPO201500055 Plan—Revision 2015-11-20 Thank you for your help!!! Danielle Roth Intake/Support Specialist II Community Development • County of Albemarle (434) 296-5832, Ext 3835 From: Ellie Ray Sent: Monday, November 23,2015 10:34 AM To: Danielle Roth <droth@albemarle.org> Subject: RE: Branchlands Major Site Plan/VSMP Resubmission Danielle, The 'plan'file has no pages. Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE 1 Senior Planner -- Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Danielle Roth Sent: Monday, November 23,2015 7:56 AM To: Ellie Ray<erav@albemarle.org>;John Anderson<janderson2@albemarle.org> Subject: RE: Branchlands Major Site Plan/VSMP Resubmission Ellie & John These items have been uploaded to CountyView. Thank you, Danielle Roth Intake/Support Specialist,II Community Development County of Albemarle (434) 296-5832, Ext 3835 From: Ellie Ray • Sent:Thursday, November 19, 2015 11:12 AM To: Danielle Roth<droth@albemarle.org> Cc: Craig Kotarski<craig.kotarski@timmons.com>;John Wilson<John.Wilson@timmons.com>;John Anderson <janderson2@albemarle.org> Subject: RE: Branchlands Major Site Plan/VSMP Resubmission Danielle, Do you need application numbers to get the files into RMS? If so,the Site Plan is SDP201500044 and the VSMP is WPO201500055 (calculations should go with the WPO). Let me know if you need anything additional from me. Thanks, Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From:John Wilson [mailto:John.Wilson@timmons.com) Sent:Wednesday, November 18,2015 3:11 PM To: Ellie Ray<erav@albemarle.org>;John Anderson<janderson2@albemarle.org> Cc: Danielle Roth<droth@albemarle.org>; Craig Kotarski<craig.kotarski@timmons.com> Subject: Branchlands Major Site Plan/VSMP Resubmission Ellie &John, 2 lye uploaded pdf copies of the Branci,raiids Memory Care and Assisted Living ree__.;;.ission package to the County's FTP site.You should see two copies of the plan set(1 Major Site Plan &1 VSMP),two comment response letters,and an updated copy of the calculations book. If you have any trouble with the files please let me know. Thanks, John John Wilson, EIT Project Engineer TIMMONS GROUP I www.timmons.com 919 2nd Street, S.E. I IX Building I Charlottesville, VA 22902 Office: 434.327.1684 I Fax: 434.295.8317 Mobile: 540.383.5674 I john.wilsonatimmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. 3 Ellie Ray From: Ellie Ray Sent Tuesday, October 13, 2015 3:13 PM To: 'Craig Kotarski' Cc: U Lopez Subject: RE: Branchlands conformity with the SP Craig, I assume you're talking about the comments that included a statement something like 'consult with zoning about conformity with the SP'? If so,you will need to contact Ron again and get his approval...all of those items are things I discussed with him while doing my review and he was unsure if they were conforming or not. I told him I'd make a comment for you to get in touch with him directly,that way I don't have to be the go-between...he seemed to think that was the best route to take. Thanks, Ellie Carter Ray, PLA, LEED GREEN AssociATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From:Craig Kotarski [mailto:Craig.Kotarski@timmons.com] Sent:Tuesday, October 13, 2015 2:24 PM To: Ellie Ray<eray@albemarle.org> Cc: U Lopez<Ilopez@milestonepartners.co> Subject: Branchlands conformity with the SP Ellie, What dome need to do to show we are in conformance with the SP? We (myself, Graham Adelman (owner), and Valerie Long) had a meeting with Ron Higgins and Claudette Grant a few months back to discuss the building changes and Ron came back saying we were in accordance with the SP (I'm attaching the email). Let me know if you need anything else from us with regards to this regarding the building footprint or retaining wall. Best, Craig Craig Kotarski, P.E., LEED AP Project Manager TIMMONS GROUP I www.timmons.com 919 2nd Street S.E. I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craiq.kotarski(7e timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. 1 Ellie Ray From: Long,Valerie <vlong@williamsmullen.com> Sent: Friday, May 01, 2015 4:17 PM To: Graham Adelman (lexingtoncourt@msn.com); Craig Kotarski Subject: FW: Branchlands Assisted Living SP2014-10 Good news! See below that we do need to provide a new parking analysis based on the reduced number of beds and units. Craig, can your team just update the original study? Thanks, Valerie Valerie Long Williams Mullen 434.951.5709 From: Ron Higgins [mailto:rhiggins@albemarle.org] Sent: Friday, May 01, 2015 3:40 PM To: Long,Valerie Cc: Claudette Grant; Greg Kamptner Subject: Branchlands Assisted Living SP2014-10 Hello,Valerie: Greg and I have reviewed the new building plans and the revisions anticipated for the Branchlands Assisted Living facility and we agree that all of it is in general accord with the "Layout Plan" as required in condition#! Of the Special Permit approval. This includes the changes to the gardens, loading areas and parking. The reduction of the total parking by a net loss of four spaces can be done because of the "general character" of parking not changing and due to the proposed reduction in#of beds from 120 to 90 and the#of units from 90 to 83. This adjustment can be accomplished as part of the site plan review and approval provided that you supply us with a new analysis of the parking based on the reduced numbers of beds and units. Ron Higgins 1 Ellie Ray From: Ellie Ray Sent: Monday, October.05, 2015 8:27 AM To: Craig Kotarski . Subject FW: SDP201500044 Branchlands Whistler House Comments from Ms. Worthington. Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From:sarah worthington [mailto:sarahwor@hotmail.com] Sent:Saturday,October 03, 2015 1:31 PM To: Ellie Ray<eray@albemarle.org> Subject:SDP201500044 Branchlands Whistler House Please pass my comments on to the Site Review Committee for the above project: 1.A path above Lilac Court leading into the Whistler House. Who will be using this path? I had understood that staff and deliveries would enter the building from Incarnation Drive and that patient visitors would use the main entrance on Branchlands Drive. This,path will be lighted, but will the lights be disturbing to the adjoining houses on Lilac Court? 2. I see that it is proposed to have a vinyl fence between WH and Lilac Court—this will be attractive. Wood was originally planned. 3. Where are the air conditioning units to be situated? The developer originally said that they would be on the roof, well away from Lilac Court, but I have not been able to find them—please clarify this. 4. I am also deeply concerned that there will not be enough parking around this new building for either staff or visitors. I believe it is inevitable that there will be an overflow which will have to take up the spaces in the adjoining courts,which will be extremely upsetting for the elderly residents from the point of view of noise and taking up residents' parking spaces. ,a 5. It is the general opinion that the Whistler Building is far too large for the lot—it will tower over Lilac Court and the Sargent Building, cutting off light and air—Branchlands is meant to be a quiet residential area for elderly residents and this building will look like an elephant among rabbits. Sent from Mail for Windows 10 1 Ellie Ray From: Ellie Ray Sent Monday, October 05, 2015 8:26 AM To: Craig Kotarski Subject: FW: SDP201500044 Branchlands Whistler House - Major Site Plan Amendment I can't remember if I sent this previously, but see below for comments from Ms. Hunt. Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: nhunt1303@comcast.net [mailto:nhunt1303@comcast.net] Sent:Tuesday,September 29,2015 1:36 PM To: Ellie Ray<eray@albemarle.org> Cc: Childress, Howard<hwc1302@yahoo.com>;Jim Sweet<sweet@ssc.wisc.edu>;Jim Sweet<sweet@ssc.wisc.edu>; Sally Worthington<sarahwor@hotmail.com> Subject: Re:SDP201500044 Branchlands Whistler House- Major Site Plan Amendment Thanks for the links. Would it be possible to get a hard copy of the 13 page Site Plan dated August 24, 2015? I expect there will be a charge which is fine. I can't read the pdf that your web link printed - 8.5 x 11 is just too small. We have two major concerns that were called out in the site plan and we have parking concerns regarding guest parking in front of the new facility. 1. We asked for landscaping that softened the 4-story building as it will loom both by height and terrain over our Lilac Court units which are mostly one story. It looks like the plan calls for"small trees". Not what we had in mind. 2. The developer showed us various fencing options including stone and asked us to choose. It looks like the specified material for the fence is vinyl. This was not our choice. 3. The sewer easement that runs between Whistler and Lilac Court apparently requires the fence to be set back 10 or more feet from our property line. The developer said he would provide landscaping on the Lilac Court side of the fence. 4. The developer said he would assist with traffic calming. We would appreciate a speed limit sign or two specifying 15 mph near or on the property line and one parallel to the Manor House Gazebo. Both locations are either at the top of or on the down hill part of Branchlands Drive on the Whistler/Manor House side of this private road. Thanks again. From: "Ellie Ray" <erav(c�albemarle.orq> To: "Nancy Hunt" <nhunt1303@comcast.net> Sent: Tuesday, September 29, 2015 10:36:02 AM Subject: SDP201500044 Branchlands Whistler House - Major Site Plan Amendment Ms. Hunt, 1 Here is the link to the digital fuelit is titled SDP201500044 Plan - St:itmilittal (First) 2015-08-25): http://www.albemarle.orq/weblink/search.aspx?d bid=3&searchcommand=%7b%5bCDD- _ Planninq%5d:%5bApplicationNumber%5d=%22SDP201500044%22%7d Some reviewers choose to upload their comments; this is also where those comments can be found. Other reviewers simply enter their comments into the 'comments' section in County View. Here is the link to information on how to use County View: http://www.albemarle.orq/department.asp?department=cdd&relpage=2769 Once there, if you click 'go to County View' it will take you to the application home. Then click 'view selected planning application' and enter the SDP Number listed in the subject line. Let me know if you have any questions. Thank you, Ellie Carter Ray, PLA, LEED Green Associate Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville, Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 • • Ellie Ray From: Ellie Ray Sent: Friday, October 02, 2015 12:59 PM To: Craig Kotarski Subject: SDP201500044 Branchlands Whistler House - Major Attachments: SDP201500044- SRC Comments - 10-02-15.pdf Craig, Please find attached all comments for the above referenced application received to date.The SRC meeting is at 10 am next Thursday, October 89'. As discussed, I will not be able to attend the meeting but other SRC representatives will be there to answer questions. Megan will be the planner that attends, but any comment specific questions should come directly to me. I also expect at least a few neighbors will attend the meeting and have questions they would like to have answered. Thank you, Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 Ellie Ray From: Alex Morrison <amorrison@serviceauthority.org> Sent Monday,August 31, 2015 12:10 PM To: Ellie Ray Subject: SDP201500044: Branchlands Whitsier House - Major Site Plan Amendment Ellie, I have reviewed the electronic submittal for the above referenced project. Please instruct the applicant to submit 3 hard copies of the plan to the ACSA(Attn: Michael Vieira, PE)for construction review. Alexander J. Morrison, P.E. Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville,Virginia 22911 (0)434-977-4511 Ext. 116 (C)434-981-5577 (F)434-979-0698 1 Ellie Ray From: Alex Morrison <amorrison@serviceauthority.org> Sent: Wednesday, September 23, 2015 3:54 PM To: vfort@rivanna.org; Ellie Ray Subject: RE: SDP201500044 Branchlands Whistler House - Major Site Plan Amendment Victoria, I believe that analysis is representative of the wastewater flows. I agree that no Capacity Certification is required for this project. AlexanderJ. Morrison, P.E. Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville,Virginia 22911 (0)434-977-4511 Ext. 116 (C)434-981-5577 (F) 434-979-0698 From: Victoria Fort [mailto:vfort@rivanna.org] Sent: Wednesday, September 23, 2015 11:32 AM To: Ellie Ray Cc: 'amorrison@serviceauthority.org' Subject: RE: SDP201500044 Branchlands Whistler House - Major Site Plan Amendment Ellie, I looked over the plans and don't believe the site will have any impacts on RWSA facilities. I have estimated that the proposed facility will produce approximately 16,600 gpd of sewage based on 200/bed at Nursing home facilities. Therefore,this project will not require a capacity certification from RWSA.All utility connections will be made to existing ACSA facilities,so no further RWSA review or inspection are necessary for this project. Alex--if you believe a different basis for estimating flows should be used for this facility, please let me know. Thanks a lot, Victoria Victoria Fort, P.E. Civil Engineer Rivanna Water and Sewer Authority 695 Moores Creek Lane Charlottesville,VA 22902 (P):(434)977-2970 ext.205 (F): (434) 295-1146 1 Ellie Ray From: Ellie Ray Sent: Wednesday, September 30, 2015 2:49 PM To: Ron Higgins Subject: RE: New NM Setbacks - resolution/clarifications Couple of other things I noticed...the building is 10,000SF larger than the approximate size listed on the application plan, they are now losing 3 parking spaces instead of having no net decrease, and there are several retaining walls that weren't noted on the app plan. Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ellie Ray Sent:Wednesday,September 30, 2015 2:27 PM To: Ron Higgins<rhiggins@albemarle.org> Subject: RE: New NM Setbacks-resolution/clarifications I also meant to ask if they need to have a stepback? The building is proposed to be 4 stories over a basement. Sorry for all the email...and thanks! Ellie Carter Ray, PLA, LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ellie Ray Sent:Wednesday,September 30, 2015 2:25 PM To: Ron Higgins<rhiggins@albemarle.org> Subject: RE: New NM Setbacks-resolution/clarifications Thanks for the info! Do you mind taking a look at the plan and letting me know if you think it's in general accord with the application plan? He're's the link: http://cob-Ifiche03/WebLinkWA/2/doc/241830/Pagel.aspx?searchid=9a07618a- 56a0-4e93-931b-54fd6e3b4ae9 The building has slightly less front setback (was noted as approx. 22' on app plan, but is now approx. 13') and other elements such as parking location, emergency turn-around location and the garden area are slightly different. I think it looks fine, but I think Zoning is supposed to make that call? Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ron Higgins Sent:Wednesday,September 30, 2015 2:05 PM t To: Ellie Ray<erav@albemarle.org> Subject: RE: New NM Setbacks-resolution/clarifications You are correct. The original PUD established setbacks only where the "residential" bumped up against the "commercial", thus the note. However,throughout the process for this latest SP it was pointed out by the applicants that they were asking for approvals based on their plan and the setback between their building and the southern property line (next to the townhouse units). Distances from other lines are less important. From: Ellie Ray Sent:Wednesday, September 30,2015 1:56 PM To: Ron Higgins<rhiggins@albemarle.org> Subject: RE: New NM Setbacks- resolution/clarifications Just to make sure I understand...since the note indicated below in yellow was on the application plan (no actual setback requirements listed), I just need to make sure that any dimensions provided between property lines and the building are adhered to? Ellie Carter Ray, PLA, LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 • From: Ron Higgins Sent:Wednesday, September 30,2015 1:53 PM To: Ellie Ray<erav@albemarle.org> Subject: RE: New NM Setbacks- resolution/clarifications Hello, Ellie: This is one where it would have to adhere to the SP application plan. From: Ellie Ray Sent:Wednesday,September 30,2015 1:46 PM To: Ron Higgins<rhiggins@albemarle.org> Subject: RE: New NM Setbacks- resolution/clarifications Hey Ron, • I sent this question to Claudette as well, but I saw that you reviewed the Branchlands SP so I thought you might • know...what are the setback requirements supposed to be? The SP application notes that pursuant to ZMA80-26 setbacks are to be established at the time of final approvals as opposed to establishment at time of rezoning, but it doesn't look like we have PUD setbacks. Are they supposed to follow commercial setbacks? Or just adhere generally to the application plan? Thanks for any info! Ellie Carter Ray, PLA, LED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ron Higgins J �� Sent: Friday, September 18, 2015 2:39 PM • To: CDD-All Staff<CDD-AllStaff@albemarie.org> Subject: New NM Setbacks- resolution/clarifications Folks: What follows is guidance on the new setbacks that were adopted in June. Your questions have been helpful and instrumental in our pursuing some clarification ZTAs sooner(this Fall) rather than waiting for the one year the PC requested. In the meantime please use the answers below and forward any further questions to me. Thanks. A-What setbacks apply when preliminary(site plan or subdivision)was approved prior to June 3, 2015 (the adoption date of new setbacks)? --Answer, Part 1: IF the preliminary approval was valid on 1/1/2011 the approval remains valid until 7/1/2017 and shall be considered vested and the old setbacks apply. --Answer, Part 2: IF the preliminary was approved AFTER 1/1/2011 and before 6/3/2015 AND the final submittal was made within one year of preliminary approval it is vested and the old setbacks apply. --Answer, Part 3: IF the preliminary is approved AFTER 6/3/2015 the new setbacks apply. B—When does a new development become"infill"? --Answer: IF less than 40%of the residentially zoned lots fronting on the same street within 500 feet in both directions are developed AND the development property has 120 feet of frontage or more on the same street then it is NOT infill and the new setbacks apply. (There is unintended wording in the"infill" definition that says the infill provision applies "...at the time that it is developed." This is not what we discussed with the PC and BOS and will be corrected soon.) C—If you have an old PUD or PRD without a proffered plan,what setbacks apply? --Answer:The new setbacks apply as referenced in Section 19.8& 19.9 and 20.8.5 &20.8.6 AND outlined in section 4.19. We will add these two zoning districts to the list in 4.19. D—What is the parking setback in commercial and industrial zoning districts? --Answer: The same as the minimum building setback (10 feet) as was discussed and intended. (This is not completely clear in the new wording and will be corrected soon also.) Ron Higgins • 9/29/2015 County of Albemarle-GIS-Web-Property Information Parcel ID: 061Z0-03-00-005A0 Parcel Assessment Data (CAMA) Last Updated On: 09/26/2015 Other Parcel Data Last Updated On: 09/27/2015 GIS/Mapping Data Last Updated On: 09/27/2015 Summary Information Parcel Information Total Acres 0.97 Primary Prop. Address N/A Other Address N/A Property Card(s) 1 Lot PHASE 2B Property Name N/A Subdivision Branchlands Notes PHASE 2B /// 01/22/2008 DB 3541 PG 067 PLAT - NEW SURVEY NO CHANGE PER PB 3541 PG 072. Owner Information Owner WIAL LLC Address 200 WESTGATE PARKWAY #203 HENRICO VA, 23233 Owner as of Jan 1st WIAL LLC Most Recent Assessment Information Year 2015 Assessment Date 01/01/2015 Assessment Reason Reassessment Land Value $470,400 Land Use Value $0 Improvements Value $0 Total Value $470,400 Most Recent Sales History Previous Owner WHISTLER HOUSE L L C Owner WIAL LLC Sale Date 01/22/2008 Sale Price $500,000 Deed Book/Page 3541/067 Other Tax Information as of Jan 1st • State Code Single Family Resid (Urban) Tax Type Reg. Taxable Parcel Level Use Code Vacant Commercial, CI,HC,PDMC, Appraiser RHW http://gisweb.albemarle.org/GISW EB/Propertylnfo.aspx?pin=061Z00300005A0 1/1 9/29/2015 County of Albemarle-GIS-Web-Property Information Parcel ID: 061Z0-03-00-005A0 Parcel Assessment Data (CAMA) Last Updated On: 09/26/2015 Other Parcel Data Last Updated On: 09/27/2015 GIS/Mapping Data Last Updated On: 09/27/2015 Other Parcel Characteristics School Districts (Unofficial) Elementary School District Agnor-Hurt Middle School District Burley High School District Albemarle Magisterial District &Voting Precinct Information Magisterial District Rio Voting Precinct Branchlands Census Information Census Block Group 3 Census Tract 106.01 Historical and World Heritage Information Virginia Landmark Register? No National Historic Landmark? No National Register of Historic Places? No World Heritage Site? No Zoning Information Primary Planned Unit Development Secondary Unassigned Minor Unassigned Other Unassigned • Proffered? No Airport Impact Area? Yes Dam Inundation Zone? No Entrance Corridor? No Flood Hazard Overlay? No Natural Resource Extraction Overlay? No Scenic Byways Overlay? No Scenic Stream Overlay? No Steep Slopes - Managed? Yes Steep Slopes - Preserved? No Comprehensive Plan Information Comp Plan Area Neighborhood 2 - Places 29 Comp Plan Land Use - Primary Urban Density Residential Comp Plan Land Use - Secondary Unassigned Comp Plan Land Use - Minor Unassigned Comp Plan Land Use - Other Unassigned Land Use Survey Information Land Use - Primary Forest Number of Structures - Primary 0 Number of Dwelling Units - Primary 0 http://gisweb.albemarle.org/GISW EB/Propertylnfo.aspx?pin=061Z00300005A0 1/2 9/29/2015 County of Albemarle-GIS-Web-Property Information_. Land Use - Secondary Unassigned Number of Structures - Secondary 0 Number of Dwelling Units - Secondary 0 Land Use - Minor Unassigned Number of Structures - Minor 0 Number of Dwelling Units - Minor 0 Other Information Subdivision Branchlands MPO/CHART Area? Yes Traffic Analysis Zone (TAZ) 117 Jurisdictional Area Designation Water &Sewer Watershed Meadow Creek Water Supply Protection Area? No Development Area? • Yes Other Rural Land? No Ag/Forest District N/A Conservation Easement? No Open Space Use Agreement? No http://gisweb.albemarle.org/GISW EB/PropertyInfo.aspx?pin=061Z00300005A0 2/2 01 Legend 61 z os-.10� d (Note: oome items on map may not appear in legend) sCCLLFGLIAMAPSRY : • 61Z-03--4 *0 61Z-03-10A a ¢ry�� 11111\ Vs IN PP VONfleal111M (''% i S. 11( ,, ill et 14 11,:t / Scr P. 0 ty / 61Z-08-12 611•031A t TED 7 .g GF1 6 61Z-08-11 ' el a C� a ` ECi ati� tDfri s 70 4r �o 1422 ti 61Z-08-13 a 1420 432 b _ 1 18 / 61Z-08--14 �;� i �� b oti` / % 1434 /'>A:' 61Z-08-15 OP 1f gl.....p \ \ <:::: -\j< 1 idlitIP:Tifiesaftp 0: -"nil'''. i T O 612 08-A A . - +\ pTM4%, Sio, 612-08-16 61Z-04-1A I. lir <1 40.ft___-____. 61Z-08--3 111111i/.... �lb 'La/" 4 �` C,,,r, GISWeb 6'� _(al Geographic Data Services iri 612-08-2, '4.. • www.alUemarle.org 1Z_l7r`': • 612-08-1� CP S6;•-11 61•Z-04-11 (44)296-5e32 Map is for Display Purposes Only•Aenal Imagery from the Commonwealth of Virginia and Other Sources September 29.2015 601 ZMA 988-0000> Legend \ - (Note:Some items or map may not appear in legend) 61 Z-0 3-101+ IAIRPORT . \ \ cfr.n LOSPI'n.4.:' iKW PAGE ZMA-1988-00007a34 .4 A-1988-00007ali 0�. 7 mwe....farm. 61Z-03-10A ' . m E • M ,,,' * ROW ImpRomnissalm RMY +. s tY. o.r.Rra =' mar .rMERM i r '14,y 61Z-08-12 ",: 61Z-03--5A �. 4. 1426 ,a.*'x s� 61Z-08--11 ''y,.'';;, t 1424 vY f, �o 61Z-03=`5D S ;e Mi ).1.. :9 61Z-08-13 r • 1420 1432 i.N �� :. M! to 1418 61Z-08--14 :� 1434- ' � r 61Z-08-151 Alf- , • NpS�R -�iw;c 61 Z-08-A 1,438 • �GN� for_ .... � 61Z-08-16 le \. ..„ ` 61 Z-04-1 A 1412'-.:- _ -- I. , . Ira) - # co .z. 54 ft cow ` `_„..,.________ AI of.r // V 1406 ^51265,. .11 'r GIs-web 0t 61 Z-08--3 b' 6•4� o ;` f Geographic Data Services ` Z ^ _ ...1404 61Z-08-2 O www.albemarle.org N 1267 61Z-04--11 '"',' (434)296-5832 61 Z=07-A� 61 Z-08-1 - co - Map is for Display Purposes Only•Aenal Imagery from the Commonwealth of Vrgrna and Other Sources September 29.2015 Ellie Ray From: Ellie Ray Sent: Thursday,August 27, 2015 2:29 PM To: John Anderson;Alex Morrison;Andrew Slack; Margaret Maliszewski;Austin,Troy (VDOT); Robbie Gilmer;Victoria Fort;Jay Schlothauer Subject SDP201500044 Branchlands Whistler House - Major Site Plan Amendment All, The above noted application was submitted this week for SRC review. It is an electronic submittal,so I will initiate a Bluebeam session shortly. Bluebeam will send an email letting you know the session has been started and allowing you access to the file. Carla will send out the normal SRC notification letter, but I have copied the legal ad below for your information. For those of you that don't want to use Bluebeam,you can access the file on laserfiche using the link in the legal ad (either below or when Carla sends it). Please provide your comments by October 5tn Mandy is now out on maternity leave,so I am taking over coordination of the electronic plan review process; please let me know if you have any questions, concerns or comments. Thanks! PROJECT: SDP201500044 Branchlands Whistler House—Major Site Plan Amendment (Electronic Plan Review) MAGISTERIAL DISTRICT: Rio TAX MAP/PARCEL:061Z0-03-00-005A0 LOCATION: Located on Branchlands Dr. approximately 125 feet north of the intersection of Lilac Court and Branchlands Dr. PROPOSAL: Request for a 83 unit memory care and assisted living facility on .97 acres associated with SP201400010. ZONING: PUD-Planned Unit Development-residential(3—34 units per acre), mixed with commercial, service and industrial uses. ENTRANCE CORRIDOR: No COMPREHENSIVE PLAN: Neighborhood 2—Places 29: Urban Density Residential-residential (6.01-34 units/acre); supporting uses such as religious institutions, schools,commercial, office and service uses. Ellie Carter Ray, PLA, LED GREEN ASSOCIATE Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville, Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 • Ellie Ray From: Ellie Ray Sent: Thursday, August 27, 2015 11:51 AM To: 'Craig Kotarski' Subject RE: Branchlands Craig, I got with Claudette and Ron Higgins this morning and have resolved the issue. It is a Major Amendment, but the plan that's being amended is SDP200100102...not 5DP199600119. SDP200100102 was approved in 2002,valid until 2007. In 2007 it was extended to September 2009. In 2009 the state extended all valid site plans to 2014, and then in 2011 the state extended all valid site plans to 2017....so there it is, the whole complicated history. I suspected there was a 2001 submittal, but it wasn't listed in CountyView so that complicated my research. Anyway,you're application is good to go, the SDP reference will simply need to be changed on the revision. Thanks...and sorry if I got you worried! Ellie Carter Ray, PLA, LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From:Craig Kotarski [mailto:Craig.Kotarski@timmons.com] Sent:Wednesday,August 26,2015 10:06 PM To: Ellie Ray<eray@albemarle.org> Subject: RE: Branchlands Ellie, See attached,this is the plan I am referencing...note the signatures on the plan as what I assume are approvals. Hope this helps...let me know what you need from me. Best, Craig Craig Kotarski, P.E., LEED AP Project Manager TIMMONS GROUP I www.timmons.com 919 2nd Street S.E. I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craiq.kotarskiCciltimmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. From: Ellie Ray [mailto:erav@albemarle.orq] Sent: Wednesday, August 26, 2015 2:57 PM To: Craig Kotarski Subject: RE: Branchlands 1 Thanks for this. The info below refers to toe 2002 approval as 5DP1996-119 whicf, . e n't think it correct. I believe an application was submitted sometime after the 2001 letter of determination (which said SDP1996-119 was expired), but I can't find a record of that SDP application (it may be in SPIN but I can't connect to that through VPN)...that plan may have been approved in 2002 and was then extended in 2007 to 2009. I sent an email to Megan asking what she knows about it and will let you know once we figure it out. Thanks, • Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From:Craig Kotarski [mailto:Craig.Kotarski@timmons.com] Sent:Wednesday,August 26, 2015 2:20 PM To: Ellie Ray<erav@albemarle.org> Subject: Fwd: Branchlands See email string.At the very bottom you'll note that I referenced the SDp number Craig Kotarski Sent from my iPhone Begin forwarded message: From: Megan Yaniglos<myaniglos@albemarle.org> Date: May 27,2015 at 1:18:09 PM EDT To:Craig Kotarski<Craig.Kotarski@timmons.com>, David Benish<DBENISH@albemarle.org> Subject: RE: Branchlands Craig, Looking at it, it will require a Major Amendment. The next submittal date is June 8'h. Another thing for you to consider is that we have started a pilot project for digital submissions. I think this project would be a great one for us to review if you are willing to participate. See attached flyer for more information. If you have questions about this process, contact Mandy in our office. Let me know if you have other questions. Thank you, Megan Yaniglos, APA Principal Planner Community Development Department Planning Services ph: 434.296.5832 ext. 3004 From: Craig Kotarski [mailto:Craig.Kotarski@timmons.com] Sent:Wednesday, May 27,2015 12:58 AM To: Megan Yaniglos; David Benish Subject: [BULK] RE: Branchlands 2 Checking in on this, to see if any determination has been made. Best, Craig Craig Kotarski, P.E., LEED AP Project Manager TIMMONS GROUP I www.timmons.com 919 2nd Street S.E. I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craig.kotarski@timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. From: Craig Kotarski Sent: Thursday, May 21, 2015 1:21 PM To: 'Megan Yaniglos'; David Benish Subject: RE: Branchlands The SUP was so it could house memory care patients. I would assume it would be a Major(if it is an amendment), as the building is changing shape significantly, previously it was just a rectangle. Additionally, it is currently 4 floors and a basement,where it was previously 5 floors and a basement. Craig Kotarski, P.E., LEED AP Project Manager TIMMONS GROUP I www.timmons.com 919 2nd Street S.E. I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craig.kotarski@timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. From: Megan Yaniglos [mailto:mvanialos©albemarle.orq] Sent: Thursday, May 21, 2015 1:18 PM To: Craig Kotarski; David Benish Subject: RE: Branchlands Hi Craig, I am not familiar with the SUP, so can you tell me what the changes are so that I can determine if it will need to be a major or a minor? Thanks, Megan Yanig/os, APA Principal Planner Community Development Department Planning Services ph: 434.296.5832 ext. 3004 3 From: Craig Kotarski imailto:Craig.KotarskiPtimmons.com] Sent:Thursday, May 21, 2015 1:16 PM To: David Benish; Megan Yaniglos Subject: RE: Branchlands David/Megan, Just checking back in on this. Thanks for your help. Best, Craig Craig Kotarski, P.E., LEED AP Project Manager TIMMONS GROUP I www.timmons.com 919 2nd Street S.E. I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craiq.kotarskk timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. From: Craig Kotarski Sent: Tuesday, May 19, 2015 3:20 PM To: 'dbenish©albemarle.orq; 'Megan Yaniglos' Subject: FW: Branchlands David/Megan, We are working with Claudette on a project at Branchlands. It currently was granted an SUP and as we move into the site plan phase I want to confirm how it should be treated. There currently is an approved site plan amendment on the property(approved 2002),with SDP 96- 119. Would this project qualify as a major site plan amendment? Thanks for your help. Best, Craig Craig Kotarski, P.E., LEED AP Project Manager TIMMONS GROUP I www.timmons.com 919 2nd Street S.E. I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craiq.kotarski(ciltimmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. 4 From: Claudette Grant [mailtoicgrant@albemarle.orq] Sent:Tuesday, May 19, 2015 2:14 PM To: Craig Kotarski Subject: RE: Branchlands Hi Craig, I suggest that you discuss this with David Benish or Megan Yaniglos.They should be able to guide you in the right direction given the history of this site. Good luck! Claudette Grant From: Craig Kotarski [mailto:Crais.Kotarski@timmons.com] Sent:Tuesday, May 19, 2015 1:43 PM To:Claudette Grant Subject: RE: Branchlands Thank you Claudette. Can you confirm that this would not be a Major (or Minor) Site Plan Amendment to the plan that was approved back in 2002? At that time it looks like the plan was a minor amendment to SDP 96-119. I am trying to see if we can avoid the need for the SRC meeting and prelim and final submissions. Best, Craig Craig Kotarski, P.E., LEED AP Project Manager TIMMONS GROUP I www.timmons.com 919 2nd Street S.E. I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craig.kotarski@timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. From: Claudette Grant [mailto:cgrant(aalbemarle.orq] Sent: Tuesday, May 19, 2015 11:50 AM To: Craig Kotarski Subject: RE: Branchlands Hi Craig, Please see the following link to the final site plan check list.As you can see,one of the first items on the checklist is the approved preliminary site plan: http://www.albemarle.org/upload/images/forms center/departments/Community Development/form s/Site Plan Applications/Final Site Plan - Checklist.pdf It is my understanding that the initial site plan is required in the County site plan process. We have not eliminated this requirement. Hope this helps clarify. Let me know if you have further questions on this. Have a great afternoon. 5 Claudette Grant Senior Planner County of Albemarle Department of Community Development 401 McIntire Road Charlottesville,VA 22902-4596 (434) 296-5832, Ext. 3250 From:Craig Kotarski (mailto:Craig.Kotarski@timmons.com] Sent:Tuesday, May 19, 2015 9:33 AM To:Claudette Grant Subject: Branchlands Claudette, One other quick item. Are we required to submit the initial site plan for Branchlands as a Preliminary Site Plan or can we submit it as a Final Site Plan at this point? Most of what we've been doing in the County lately has been site plan amendments, however in the City they requirement for the Preliminary plan has been removed,which has caused me some confusion on the process. Thanks for your help on this. Craig Craig Kotarski, P.E.,LEED AP Project Manager TIMMONS GROUP I www.timmons.com 919 god Street S.E. I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile:434.964.7148 I craiq.kotarskina,timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. •