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Home My WebLink AboutSP201700009 Correspondence Special Use Permit 2017-09-13 • /�_COM AECOM /��` Charlottesville,VA, aecom.com August 7, 2017 Albemarle County Planning Commission 401 McIntire Rd,Charlottesville,VA 22902 Birdwood Rehabilitation Dear Commissioners: I appreciate the opportunity to provide background information on the proposed design for the rehabilitation of the Birdwood property.The groundwork for our rehabilitation process has included: 1. Professional documentation and analysis of the historic property 2. Commitment to the Secretary of the Interior's Rehabilitation Standards for the treatment of the landscape 3. Evaluation of multiple design options for their impacts on the historic landscape Documentation and Analysis The University of Virginia Foundation hired my firm in 2015 to undertake a historic landscape study for the Birdwood property, based on my 20 years of experience as a historical landscape architect and preservation planner.The resulting report synthesized information from the National Register of Historic Places nomination (2003)for the property; the University's own historic landscape documentation for the mansion and farm; Historic American Building Survey (NABS)data; and primary sources such as historic aerial photographs. The report documented the property's contributing and character-defining features and outlined general preservation guidelines for the protection of historic resources. The recommendations contained in the report are consistent with the Secretary of the Interior's Standards for the Treatment of Historic Properties with Guidelines for the Treatment of Cultural Landscapes and address the long-term stewardship of landscape characteristics and features such as topography, spatial organization, vegetation, views, circulation systems, and buildings. Rehabilitation Standards The information in the report has guided our proposal for the rehabilitation of the historic garage, granary, and silo buildings as part of the design for a new UVA golf program facility. The resulting plan preserves the Birdwood property's contributing resources including historic buildings, the road, and historic ' vegetation (both vegetation patterns and individual specimens).The proposed facility's direct driveway connection to Golf Course Drive minimizes vehicular impacts to the historic core of the landscape. The introduction of new paved parking to a historic landscape is often one of the most challenging aspects of a site's rehabilitation.Views of parked cars are rarely desirable, yet are a feature of contemporary life that often accompanies compatible new uses of a historic property.We believe the proposed design for the golf facility parking identified as Option C is compatible with the historic character of the property. Although the view between the Birdwood mansion and the garage/granary/silo has never been identified as a primary or significant characteristic of the landscape, Option C minimizes the impacts of the new parking on this view. For example, the proposed design preserves large historic trees around the parking area and could include a low topographic berm (or"ha ha") and naturalized plantings to screen the parking from the mansion. New compatible vegetation and topographic modifications that subtly screen parking areas are appropriate rehabilitation options; therefore,we believe that the design meets the aecom.com 1/2 • AECOM requirements of general preservation practice.Virginia Department of Historic Resources has concurred. by advising that the proposed parking and screening are acceptable treatments. Design Options Several other design options were also put forth.While these options provide some distance between the proposed parking and the mansion, they also affect historic resources by altering topography, requiring tree removal, or impeding views towards the historic building ensemble at the garage/granary/silo/barn. While these options likely satisfy the rehabilitation standards for historic landscape treatment in many respects, they may have other impacts on views along Golf Course Drive or on pedestrian access to the proposed golf facility. I am grateful for the chance to have worked with the Albemarle County planners during this design project and trust that our extensive analysis and evaluation process will result in a plan that the county can support. Yours sincerely, Rachel Lloyd • Associate Principal Historical Landscape Architect AECOM T: 703.682.4965 E: rachel.11oyd@aecom.com aecorn.com 2/2 Tim Padalino From: Fred Missel <fmissel@uvafoundation.com> Sent: Monday,August 07, 2017 5:00 PM To: Tim Padalino Cc: Heather McMahon; Margaret Maliszewski;Valerie Long; Chris Schooley Subject: Golf Practice Facility Attachments: Rachel Lloyd Letter to Albemarle County Planning Commission 2017-08-07.pdf Tim, Apologies for the late notice, but I wanted to forward two recent correspondence items from AECOM (Rachael Lloyd) attached,and the Department of Historic Resources email below. I'm copying Heather and Margaret since time is of the essence. We will be sharing this information with the PC tomorrow, but wanted you to have advanced copy. Many thanks. —FM From:Wagner, Marc(DHR) [mailto:Marc.Wagner@dhr.virginia.gov] Sent: Monday,August 07, 2017 4:13 PM To: Fred Missel<fmissel@uvafoundation.com> Subject: Proposed Birdwood Golf Facility-Parking Option C Hi Fred: Thanks for allowing DHR to review this recent update to the Golf Facility design proposed for UVa Foundation's Birdwood historic property. The repositioning of the parking area, northwest of the previously proposed location, does not change our opinion of the eligibility of the property. Option C would not alter the landscape of Birdwood to the degree that would impact National Register eligibility at a significant level. While there is some loss of setting and physical integrity of the landscape with either proposed parking lot plan, Birdwood's key historic elements; a fine Jeffersonian Classical Revival dwelling with sympathetic architectural evolution; the rural character of the property; and the unusual ensemble of secondary buildings, remain largely intact in either design approach. As we had discussed in a follow up call, it would be best to find a design solution to accommodate the mature tree(s) on the proposed Option C design. Perhaps the footprint of the parking area could be shifted more to the west and, if needed, an open ground area be left around the tree and its root ball. We would not be as concerned with keeping the parking lot western edge on the same axis line with the dairy barn's western wall. Option C brings the vehicle circulation closer to the brick dairy barn, an enhancement which could allow better access and further use of this building (this is assuming the building is still viable/structurally sound). Please feel free to contact us for further technical advice as you proceed with your plans. Sincerely, Marc Marc C. Wagner Architectural Historian, Eastern Region Preservation Office Virginia Department of Historic Resources 2801 Kensington Avenue Richmond, Virginia 23221 804-482-6099 F:804-367-2391 Web:http://vrvrrv.dhr.virginia.gov 1 • • Follow Virginia Department of Historic Resources on Facebook: . Virginia Department of Historic Resources FRED MISSEL Director of Design and Development fm issel(a1 uvafou ndation.com (434)243-2586 University of Virginia Foundation PO Box 400218 Charlottesville,VA 22904 uvafoundation.com NOTE:Effective July 24, my new email address is fmissel(rDuvafoundation.com. Please update your address book to reflect this change. 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To find out more Click Here. • • COUNTY OF ALBEMARI °r Department Community Devel( s VttE Planning Services Divisio x rn 401 McIntire Road North Wing• Charlottesville, Phone: (434) 296-5823 • Fax: (434)' Transmittal From: Tim Padalino Date: 06/19/17 • To: OAmelia McCulley-Zoning 0 1SMtL OHeather McMahon - ARB 0W OFrank Pohl-Eng 0 Scr 0A1ex Morrison-ACSA 0 0 0 JOB#/FILE NAME:SP-2017-00009 UVA Golf Indoor Practice Facility We are sending you the following items: ® Attached or ❑ Under separate cover ® Copy of Letter ❑ Prints ® Plans ❑ Plats ❑ Specifications ❑ Other # of Date Description Copies 1 6/14/17 UVA Golf narrative and concept plan These are transmitted as checked below: ® For review and comments ® For approval ❑ Other Remarks: This item is scheduled for PC on 7/25/2017. The applicant has requested to go straight to PC without receiving comments from staff; however, please let me know if you have any comments or concerns to be addressed in the staff report by 7/7/2017. Thanks. Comments are due in City View or email by: 07/07/17 Signature: Tim Padalino 1Ti ' "tho e VO'e ire. c ut4r2d, o 1 Co/19 r\-Vx-cA Vi56r0,( me,A.kal 5hDv d 19e_ lewd ule`( r 7 /5/ t -`1 _ n 1� UVA Indoor Golf Practice Facility Parking Locations Consideration for the Indoor Golf Practice Facility has been ongoing with the University of Virginia since 1999. During this time, several locations have been considered, including the southern end of the driving range and the southeast of the Birdwood Mansion. It was this southeast location that was approved by Special Use Permit (SUP) in 2015. The 2015 Special Use Permit approved a plan that provided 34 parking spaces, some as close as forty feet from the Slave Quarters. The view of the parking from the Birdwood Mansion site was considered during the SUP process and additional screening was added to the plan. Whereas there is existing vegetation between the proposed parking in that location and the Birdwood Mansion rear yard,there was no commitment required through the SUP process. The parking lot was found to be acceptable because of proposed vegetative screening and an overall integration into the Birdwood historic landscape—both of which are critical and of absolute importance to the Foundation. u, r iff mit 0 _ EXISTING 'y Lo Q BIRDWOOD MANSION • i',/ ""` J COMPLEX 0 L� KEY O 0 / /; 1)UVA GOLF-INDOOR PRACTICE FACILITY / 2)OUTDOOR HITTING MATS AND GRASS TEES U ro. • 3)PARKING AND DR0P-OFF �� O� i/ 4)EXTERIOR COURTYARD .' 5)ACCESS DRIVE .e' 0 6)SLAVE QUARTERS TO REMAIN 7)EXISTING CONSTRUCTION TO REMAIN MT r 8)CART PATH 9)BIORETENTION = '-I ACCESS DRIVE -�` { ,' y ) ' ....,.. !'^, -? r E .A. u L eater E set va.�. T . ..:...` 4 '-}4 n-I.. o ' /.. Q, ` PARKING , Southeast Site, SUP Approved 2015 . - ti '' 0 In 2016, as the UVA Foundation was undertaking an effort to master plan the entire Boar's Head/Birdwood property, it was decided that the Indoor Golf Practice Facility would be better suited in the proposed location southwest of the Birdwood Mansion. This location was appealing in that it required less access road bisecting the Birdwood precinct and it became a catalyst for the renovation of the existing Stone Carriage House and more focused preservation of the Brick Barn, the Granary and the Silo. ii)ip 4 , ,, _, , ,, PIV-it., ' '';. I,- tr- ch•.'• 1 i ® p�"� . ��' Stone Carriage House, Granary and Silo However, it was clearly understood by UVA, the UVA Foundation and the design teams working on the project that the parking would need to be delicately sited as it lay between the Mansion and the farm buildings. In 2014-15, Rachel Evans Lloyd of AECOM was recommended to the UVA Foundation as a landscape architect highly capable of documenting the historic aspects of the Birdwood Precinct. The Birdwood Landscape—Site Protection and Stewardship Strategies Plan has been included in this SUP resubmittal for reference and is one of the guiding documents the Foundation uses to ensure sensitive development of this historic resource. AECOM's plan identified three Management Zones:the Historic Core,the Outer Precinct and the Former Agricultural Landscape. The proposed parking falls within the Outer Precinct. The plan states that this area is "moderately sensitive to change" and that "plans should be undertaken in a manner that mitigates any visual impacts on the Historic Core and generally respects the agricultural heritage of the landscape." :1 With consult from the Senior Historic Preservation Planner l ,I in the Office of the Architects office at UVA as well as 1ti , „,,.' _ ° AECOM, multiple parking strategies were considered. Any II parking south of building would not be safe from golf balls ;_.+ BARN BUILDINGS being hit from the proposed building or the public end of i , , , . , ' "' `f , the driving range to the far south end of the driving range. yvgst 'I a K Parkingg' j ' -' ` Parking to the west of the Brick Barn was not feasible due to �aication p, x the greater than 10%slopes. Also, any parking to the west ° "\ x"' of the existing structures would conflict with Albemarle 4 : l :I. County's stated desire to relegate parking behind buildings I1 i8 , .", from public roads. Golf Course Drive will soon be connected ` t`,..\. lir to Berwick Road, creating more public visibility on Golf '• Course Drive than is currently observed. ��, UVA GOLF FACILITY , Currently,there is an existing parking lot that can park up to twelve cars to the north of the Stone Carriage House. Utilizing this precedent and the lack of other feasible options, it was determined parking should be located north of the Stone Carriage House. If parking is to be located between the Birdwood Mansion and the farm buildings, site studies then focused on the manner in which parking should relate to the existing structures. Initially, a driveway access on axis with the Stone Carriage House entrance was considered but it was noted that the buildings were subservient structures to the Birdwood Mansion and an axial entrance would be inappropriate. Parking was also studied next to the Brick Barn to provide the most distance from the Mansion. However, it was determined that the preference for the farm buildings was to preserve the relationship between Stone Carriage House—Silo—Granary—Brick Barn. It was determined that protecting the space between the buildings and simplifying the landscape to be agrarian in nature would be most appropriate. Removing the existing parking lot north of the Carriage House would allow the farm buildings to be preserved in their setting. This would help to "respect the agricultural heritage of the landscape," as requested by AECOM's Birdwood Landscape study. • .t 4 rot. t v . , ,. �• a d e X j Brick Barn The large ash tree north of the Stone Carriage House helped to site the parking. It was determined that preserving the tree would be beneficial to making the parking feel a part of the existing landscape. It was also determined that by siting the parking east of the large tree, the access drive from Golf Course Drive should have the width minimized to represent the characteristics of a farm drive to the barn. The proximity of the parking the Birdwood Mansion was not preferable, but the visual impact could be mitigated by a few strategies. First, it was important to minimize the amount of parking. The 34 parking spots of the southeast site were reduced to 24 parking spaces with the rationale that the team could park at the Birdwood Clubhouse in overflow conditions if necessary. The first year students do not typically have cars and the team sizes flex every year between 8 and 14 players. Twenty-four parking spots seems appropriate and was approved the UVA Golf Coaches. Secondly, the gently sloping yard would need to be graded for the parking lot. A four-foot slope was created between the Mansion and the parking lot, minimizing the view of the parking. The privet hedge on site could also establish the landscape language for the site and be extended at the top of the four- foot slope to further increase the height of the visual buffer. Finally, the adjacent magnolia tree also establishes the landscape language that can be continued along the eastern boundary of the parking to provide more screening from the Mansion. The existing landscape, consisting of four large pecan trees, a magnolia tree, a walnut, a dogwood and spruce establish some screening from the Birdwood Mansion and will be preserved. I ,I, , . , d III I III i Ilea, 14 Yr I •I I { , IIIIPF i w 1 ":2'x` /p-~y'.l'L. , I • / / $ CC III 6 / - /,._...r. y „,. i , .,, Proposed landscape shown darker S. li O., ji_ Parking for this facility has been a challenge. Highlighted herein is the extensive process the UVA Foundation has followed to go above and beyond typical industry standards of care which lead to the proposed parking strategy. Other options were considered and the concern of parking adjacent to the Birdwood Mansion lawn is acknowledged. We believe the proposed plan mitigates visual impacts from the Mansion and respects the agricultural heritage, as outlined as a goal in the Birdwood Landscape study. View of parking lot from Birdwood Mansion L - 1 . . . • /. /, -.4r" .'1721‘14-05ifit iii'l{ ‘,"' ::'t , ' ' - • .' 74;.1 t'' "c7fi.,‘-' 4:# '4..4, .,..5e' ik's.:. ..: ;.::.13,444?---'-- '7-4s. '.. • '' i(''- -',• '--'fr ' •' - . . - '- ' ,.os•:',...‘"h' ?.. ,..,‘„,410 , V 1., tit-- *-, , -. , ""`i ', 41, 1 ,t4 7 4•-, ,IV - - IC •. '•••.....sk t•. ,....! . , 46.". •) - '' k ' ' • • .ip f. s. • ...*". -'.." . • • •1 1. .''" '_t_...' *'• S• ' ,1-• -• •-,, ' •'''4,4.7- ''''.-'s •- . ' ‘#'4,6 ' '''': •••".':.7 .--'N;fi '' '' -' • ;,‘ •.''''''',,,4 .• • -.0......-• - -. '' :,. ;t,- ', ,..oir,.. 0,1„., , .vi , , ',....Y 4 . •• N., /0/*..„,. 0.... • i .. 4... 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':' t f: , . . , , ._ .,. , : v..... , ,. , . , . :, ,„. 4,..„,.., . .-: ::,.. „ ,,I,.... ,, . d r f�:.;: t,, L�c4 •+ yr7 r d S R^ •',-.... 4.- - .,ow . *"'":::..f.,.-15 ti . iii :. . ..... ., 'I i. ., - a SITE PROTECTION AND STEWARDSHIP STRATEGIES PLAN UNIVERSITY OF VIRGINIA FOUNDATION /2015 • EVOLUTION OF-THE BIRDWOOD LANDSCAPE Holsinger in 1917-1918.Holsinger's photographs documented the formal the omamental garden with enclosure hedges and gateways,the water - entry drive and looped access at the pavilion's front portico;the gardens; tower,the hedges near the front portico,and possibly the three-tiered marble The Birdwood landscape represents several periods of development, swimming pool and pool pavilion;garden pergola;garden statuary,urns,and fountain and the four thematic statues. - eachwithasignificant contribution to the-historic character and function fountain;and views into the surrounding landscape.By.that time,many of the - - - of the property:Today,the physical remnants of these different periods trees surrounding the buildings and gardens were mature,suggesting that Working Landscape Era(1920-1967) are intertwined,creating an eclectic landscape in the central portion of the ,previous owners had planted them.These include the tree allee along the The property changed ownership at least three times.During this era a _ property.This historic core contains the highest concentration of designed entrance drive and the pecan trees south of the pavilion. barn,a garage,several lakes,and a Caretaker's Cottage were built Charles landscape features on the property.During the historic period,the designed - Gillette created a new design for the omamental gardens during this era, . landscape precinct was surrounded by an equally important vernacular The year 1921 ushered in a new owner and additional structures.'Henry although it is unclear if the design was ever built(See more information agricultural landscape.This rolling agricultural landscape—downhill from the Fonda constructed the brick barn and wood garage,suggesting that the about Charles Gillette at the end of this report) ' • designed landscape and house built on the high ground—was both a working property was still used foractive farming and that its owner likely owned a ' . - farm and a pastoral scene visible from the house and gardens.While the -car.James De Wtt purchased the core property in 1936,although by this . EXTANT HISTORIC FEATURES outer landscape is no longer farmed,it retains some of the scenic quality of time the Birdwood land holdings had diminished to 560 acres.Cornelius _ the historic conditions. • Middleton bought Birdvood in 1940 and undertook renovations to the main The Birdwood Landscape Report identifies the following historic buildings ' pavilion and also constructed Middleton• .House,the Caretakers Cottage, and landscape features: The documented history of what would come to be known as Birdwood several lakes,and a show barn for his Hereford cattle. . . .. began in the early 18th century,when David Lewis acquired the property.in a • Birdwood Pavilion,C.-1819-1830 • 3,000 acre land grant from the Crown.Four other owners purchased several In 1967,the University of Virginia purchased the first of several portions of Slave Quarters,c 1819-1830 r hundred acres of this grant over the next 150 years,including John Dabney the Birdwood property.The University built a golf course at Birdwood with a Ice House,c.1830 ,, in 1759,John Kerr in 1793,Hoare Browse Trist in 1800,and Wiliam Garth in separate entry drive and features related to the sport,thus maintaining the . -Northwest Storage Building,c.1830 1810. • � open quality of the former agricultural fields.Several of the buildings.near the Southeast Storage Building,c.1819-1630 - mansion are currently used for housing.In general,and aside from the golf Southwest Storage Building,c.1819_-1830 Garth built the Birdwood pavilion and four sUrrounding dependencies course,the University has maintained the property with few majoralteratibns. Agricultural Landscape between 1819 and 1830;the entrance drive was also built at that time:It has As a result,many historic features have survived. • .. been suggested that Thomas Jefferson's workmen may have assisted with . , • Approach Drive with Circle near Pavilion • Pavilion Addition the construction of the buildings due to the shared classical characteristics HISTORIC PERIODS - Trees in Front Lawn of the Birdwdod structures and the contemporaneous University of Virginia Allee of Trees along Approach Drive pavilions:The farm was likely a thriving plantation,as Garth shared an " The Birdwood Landscape Report documents four historic ownership.eras _ • Pecan Trees in Rear Lawn Interest in scientific agricultural practices with the local elite farming before the University purchased the property in 1967.The report states that. Ornamental Gardens community.Garth produced tobacco,corn,wheat-wool,and butter with the these eras include:. - Water Tower,c:1909 help of 52 enslaved workers by 1850.The plantation was the site of horse • • • -Stone Shed,o.1909 races run by the Birdwood Jockey Club.During the Civil War,it was also the William Garth Era(1819-1878) Hedges near Front Portico subject of a raid by General Custer in 1865. Extant landscape features from this era include the mansion,four Marble Fountain • - dependencies;the spatial arrangement between these buildings,the• ! VWod Garage,c.1920• - ' Samuel Buck purchased the Birdwood properly in-1879.The Bucks only establishment of the early agricultural landscape worked with slave labor, • Bam,c.1925 ' owned the property for eleven years,but they appeared to have been active and the approach drive with its direct alignment and oval layout near the • Silo,c.1930 . farmers.A description of the property at that time includes a mention of mansion. • Stone Garage,c:1940 • • - quarters for enslaved workers,a gardener's cottage,orchards,berry patches, • _ • Middleton House,a 1940 a roof cistern,wine cellar,apple room,&multitude of trees representing Samuel Buck-William Chamberlain Era(1879-1908) Caretaker Cottage,1945 different geographies of the U.S.,a poultry yard,walnut trees,and a The memoirs of a former resident document an agricultural landscape,but • Lake - stocked fish pond.Buck's ownership of the property was followed by William do not confirm the creation of orchards,berries,ponds with fish,walnut trees, Chamberlain's in 1891,although no information has come to light about his and agricultural pursuits with poultry and a stable.The memoirs do state that Other important historic landscape characteristics of the property include the., _activities.Charles Edgar purchased Birdwood in 1903,and constructed a . the Bucks purchased trees from every stale and planted them in the front distinctive landscape'rooms"created by the assemblage of buildings,trees,L-- . new underground piping system to provide water to the house and also the lawn.The allee of trees along the approach drive and the pecan trees in the topography,and hedges;fields on the rolling terrain;and the residential large building addition on the southern side of the pavilion. ..rear lawn may date to this period.During this era,land,the stable,and the development on the property's high ground. garage were added to the property. Hollis Rinehart,Birdwood owner from'1909 to 1921,undertook many' Important plantings includes a collection of trees,hedges;and garden alterations-to-the property during his tenure to create the country estate. _ Hollis RinehartEra(1909-1920) - vegetation. •The Vee allees,specimen trees,fruit and nut trees,and •• character that still remains.-Rinehart was a wealthy businessman and a - The use of the property changed froma working agricultural landscape to a hedgerows helped shape both the residential precinct within the former member of the University's Board of Visitors.His alterations of the property gentleman's farm with ornamental gardens and related site improvements for agricultural landscape.Hedges,shrubbery,and perennial garden plantings included the construction of the stone shed and the water tower:He also display,recreation,and social activity.Extant features from this era include formed the backbone of the designed gardens.Lawn carpets the core of the _ • installed the ornamental gardens that were later photographed by Rufus ' BIRDWOOD LANDSCAPE SITE PROTECTION AND STEWARDSHIP STRATEGIES PLAN/PAGE 2 • historic landscape.Other important components of the landscape include the INTEGRITY r r ?v•f4,' n, /"•.z I'i' '� circulation features such as the entry drive,remnant garden paths,gates, r^ k' Fr 1 1t•4 1 `1 . • r. •TN• `^w and gateways.Views to and from the pavilion were critical elements of the The designed landscape appears to retain integrity from all periods,In that it 1,l , t'7r• �„•` P'r v1° I`,!. i*— ,, landscape design. retains many of the historc structures,features,and characteristics created t .'It-La•' 'iz aT.,,z3 s` `"ru' rV A.4 r there over time. 2N.S.. .� >:+� r'!: �M° '' xi'4 >�;'A`• a L`, 't �� r, Y .Y k• HISTORIC SIGNIFICANCE ▪t, }N yt!k :y* ct .,' s.,"fy fief. '',t., Missing features Include the swimming pool,the pool pavilion,garden v4 I r °•' rVVr•v rr ."' '.a 3Ar The Birdwood property is considered significant because it'embodies plantings,garden walkways,pergola,orchards,other farm gardens,barns, °� •g�m x T+ �� 1 2-1 ttlu tam'?°w r. '^z i the characteristics of a type,period,or method of construction'according fences,name signs on the entrance gates,the gates at the stone pillars, -ei t ' - - , `"i ''� .e..;'G ^F ' r {, \ p +-, to its National Register nomination(2003).The property contains many . garden benches and other site furnishings,and garden statuary. ,""' •'r - t, tki �/ contributing buildings within a distinctive landscape.The historic buildings trI•< ;' cry, 41:.. {^ t• u-t `°"o Include the main Birdwood pavilion,slave quarters,an Ice house,barns, SOURCES s s ' $ J$ Oa,�q u a silo,other dependencies,a water tower,and dwellings representing • ?. tqR +,� p f� q}�J <'1. �{ Early Republic,Classical Revival,vernacular,and pre-VWdd War II styles. 4 Although the National Register nomination does not Include Middleton House • Birdwood,National Register of Historic Places nomination,2003 E 2 r;':r'' &' r b� G:" ,,'•q► -I i •° � 4 *71 or the Caretaker Cottage as contributing buildings,these residences were • Birdwood Cultural Center,prepared by Mitchell-/Matthews ;C\ • fi ft p r t . constructed in the historic period of significance and helped support the Architects for the University of Virginia,1997 r • • + �,'�' A - o,'•, function of the farm. • Birdwood Ice House,Historic American Building Survey,1982 I, 1~`Sw a ' 4 l 2 • 'Birdwood Landscape Report,'prepared by the University of t � `k .,. .hb^ j'v^ z. � r"" ' As the Birdwood Landscape Report suggests: Virginia,n.d. 'm"▪ •" { g lk • ""' i I }jpa ✓ • Birdwood Mothball Report,prepared by Frazier Associates for the .:49t4'.9 -: Lit It '��'A $•41• 1`a''y 'Birdwood exemplifies the emergence and evolution of an antebellum Universityof Vir •ginia,2014 r � 41 ,- , , d ' !'" `4f ^ plantation,displaying changes in the needs and tastes of successive • Boar's Head Intangible Qualities,prepared3 North for the �"` • � < ti'�r v 'ez,- V* f•"O ' owners.This eclectic landscape incorporates design features ranging g by wr s;3,ym 4. :' c• vd A'''' f� ' to•'�� University of Virginia Foundation,2011in date ,,. • 3' ��, �r •Kw ,r#., r ) the earlier elements rom the re the 19thrst-per first-period d to thewelling,the slave quartresent Notable er, • University of Virginia Historic Preservation Framework Plan, '. $k, ,� * �- �^k\a41'•a r 44" }. and four of its dependencies,all of which were present by a. prepared by the University of Virginia,2007 .4aa �k' • I` nI.; '�,1'f~"iry {` n c'ti lth 2 1830.Agriculture and slavery built what was at this time a working • Watertower at Birdwood Pavilion,Historic American Building 2 - $� •• ,I, u^:a5.•'l,,A ".� , landscape.The outbuildings created a formal precinct around the Survey,1993 * • ' ,-,�"1.A4 k-'r-� i•ry dwelling while removingdomestic functions from this main structure. • t . •t `a / A The remote situation of the quarter reflected the social relation of r rll ti lucx X 4 "'' 'r v'P¢f,it master and slave. e.r, .? SAC y "+n, i•"^ .4 irL . ' 3 By the late 19th and early 20th centuries purely agricultural pursuit �,u; +""' t%r9'°. „1' y *,... 4 were giving way to the social concept of a gentleman's farm or i i` 1 4r e N r — country estate.The present extension of the house,the water tower, • .nv �,0`` % it �` y▪ ° 1'A equestrian-related outbuildings,garages,and garden all date from 'c• t F c "^'•`d f + ; , ' this later period.The 20th-centurytransformation of Birdwood's ,Fa£' " •sic ; r vd Z"5`-4, t L} _ ,� '� function and physical character was part of a broader trend involving k t ' . <n.i y g,�,,yf.,, 1 : j the reclamation of Virginia's old estates in the Colonial Revival era, Z. vitS I, , .- •�. >„m , r^M Rt. • . a beginning about 1900 and reaching its climax during the period F 1.' �,sti ;.5' + a. i • w „ th 4w.• between World Wars nand ll' `42 5 fir -1-ae ' r ' 1 �` '�• , g 4 F,- r ` sX• + 1'144 r` fib: Stewardship of this historic landscape may involve a variety of site protection cur J.y ,• Cie"rw r''�3f ty, r strategies that are grounded in an understanding of the historic conditions +'' "� :yt { t , and context of the property. *. • r `•- , .,�4t a' "„` r }cc'Eff,, 'r,*, ' -• ' A ; *i N fi '•�i y , 101 ..r.,e -Ai,. ,n }+ ' T`. 7 .f`=f, !} ..' -11:-, , 1937 aerial photograph of Birdwood showing the buildings,ornamental garden areas,orchards,fields,roads,and trees BIRDWOOD LANDSCAPE SITE PROTECTION AND STEWARDSHIP STRATEGIES PLAN/PAGE 3 BIRDWOOD SITE PLAN: EXTANT HISTORIC LANDSCAPE FEATURES EXTANT HISTORIC STRUCTURES AND LANDSCAPE FEATURES `i' ,` - .;' . Features from the William Garth Era(1819-1878) E* - - `.' d � , Birdwood Pavilion,c.1819-1830 a _. �� ErarnaNCE :'�� Slave Quarters,c.1819-1830 s` a;� - ... .- ti... _�a..�r- - Ice House,c.1830 '�� - Northwest Storage Building,c.1830 `'' • Southeast Storage Building,c 1819-1830 l Southwest Storage Building,c.1819-1830 ( M � Agncultural Landscape Approach Drive with Circle near Pavilion :fix Features from the Samuel Buck-William Chamberlain Era(1879-1908) '- _"' -..—.__ ✓ . ,,o sT Ill Features Fields 'z .; ' Pavilion Addition " - EMIT Trees in Front Lawn .EGETAneo Allee of Trees along Dove Pecan Trees in Rear Lawn ( ) -- uE E A Features from the Hollis Rinehart Era (1909-1920) 11111111111111.1111111 r f„It 1 .. -- - Ornamental Gardens _ Water Tower,c.1909 f ("} fil 3 .r Stone Shed,C.1909 r + .o _ Hedges near Front Portico ,- ,,_ _; > i-v.--,' a .: , Marble Fountain(?) ' 4' r`,f '-r ) c ''.r 'a. ,,„., a /° -`---<: 1 - ,- Features from the Working Landscape era(1920-1967) ! ,/I'� ��. '. Wbod Garage,c.1920 J t 1 E , Barn,c.1925 Ru TAIN ' r• Lj \ N -l _ _.. Charter Gillette Garden,c.1928(?) r ` Sib,C.1930 I i „ , � } I Stone Garage,c.1940 C � ,.`, '0ND` .,.t,l 7, Middleton House,c.1940 `� i'T '• J • _ Caretaker Cottage,1945 > i j .ove v ,.r"t--::`r_: f f/ Lake -�e.o.rfYis _ s-caA,e r �./ ,- r " } /l kE AA�q yj -.` _k H I STORIC LANDSCAPE CHARACTERISTICS nAM Q'- ✓ p'ONER 1 J s 5F F4.Rm t r t. —„, l) •� o � n r-,{ r � Spatial Organization and Topography _�,- I3 r ( �' -- ---- Landscape-Rooms-.Lawns,Gardens ' i'. '� ,-I P 2 —- Agricultural Fields on Rolling Terrain w DRNAA`i NTAI.. ,'r f i !.. Development on High Ground GARDENS- 4i�i WiE f� r I{ f , :t ! - i. Hedgerows { �' • 7 + t1.. L J'� J • • Specimen 9Trees STGNE - Hedges sRo GARAGE'... SLAVEf � co -- — - Shrubbery / WART'S / f ' HO SE' " ' - •■ Allees I .�` ■ Fruit and Nut Trees �, !+ �_ , '.` i" ■ Circulation Rcirl�, t �''-..-i ) Entry Drive - Remnant Garden Paths li... NMI VEGETATION z.r - Gales and Gateways Views Along Entry Drive to and From Pavilion t To and From Golf Course _ Into Fields To Lewis Mountain BIRDWOOD LANDSCAPE SITE PROTECTION AND STEWARDSHIP STRATEGIES PLAN/PAGE 4 i i i t . • BIRDWOOD LANDSCAPE MANAGEMENT ZONES MANAGEMENT ZONES • • IIIa The Historic Core retains a high level of historic integrity to the full historic .. period(c. 1819-1953),with a high density of contributing structures, " //.! ..• ,...„. ' ` ' r ; _ � , ' character-defining features and high design significance.This zone contains ' 1 ' + I _ essential garden and landscape features and the main residential building /� • 4(' i. ,' and outbuildings that exemplify the historic context for which the property is • /f ,' r , significant.Creating the major entrance axis and located on high ground,it ° + ,' w - is the most visually prominent portion of the landscape.Although it contains i ;'I'•I / / �/ i,' + + an assemblage of features that date to several of the historic periods,it also 1 tl ' / ,' ,! N. contains the oldest collection of buildings and landscape features on the J, '` ,, I + \ property.It is likely that historic features,or evidence of historic features, �. ( ;,$ i,' .. remain hidden below the surface of the ground.Changes to the landscape f ,' / it , ,I �+ • �� within this zone must be undertaken with great sensitivity and appropriate f - i ,' r r Study. III - r + ��. , • ,' r ; •� i---. The Outer Precinct retains a moderate density of character-defining / / �1�,' •I ' ,' ; I features and is most significant for its vernacular design.It exemplifies the + , , ,,,� % / ,�� , , , i , working portion of the"gentleman's farm"with outbuildings.fences.and farm / r + ,',' r r �♦�` �• __ .__ _.. lanes.Clustered buildings outside—but within sight—of the Birdwood pavilion /' �,�.• ♦ ♦ help shape the agricultural landscape that complements the designed / I i ♦ ♦ �`. landscaped within the Historic Core.The historic features remaining in this / / f zone were constructed at the late end of the period of significance.It is likely ,�, I I ; that historic features,or evidence of historic features,remain hidden below r r , + I ♦ I• \, the surface of the ground.The Outer Precinct contains the topographic edge /.( ' ' r' .,. I I I` of the high ground that forms the Historic Core;while not as prominent as the ,' • ,/ \ g I I Historic Core,the Outer Precinct is still easily visible from surrounding areas. ,r ,r, 1 I 1 The landscape within this zone is moderately sensitive to change.Plans for // + + +rI O 1`� I I this zone should be undertaken in a manner that mitigates any visual impacts • / I • I�+ I I on the Historic Core and generally respects the agricultural heritage of the / +i U O' Or+ �` landscape. / / r • .� I•t `` ``, I I /�..'/ +�! ��` �.` �� Together,the Historic Core and Outer Precinct encompass the land identified / '; i/ [� +r ,• ...`t • 1; as the National Register property. / � t t / , i/% • +I t I ,+ • �� + I I .---+ The Former Agricultural Landscape retains a lower level of integrity,with r r r♦ r r I I a lower density of character-defining features and lower design significance ..• • /. + , Il•; r, , I I I Trees have over rown ortions of the a ncultural fields Burin the last half r rI p.r � �=s • ' , , I r 9 P 9 9 d , I '' .___. of the twentieth century,which has affected the spatial and scenic quality of `�`: j. . I, rr r f :` some of the former agricultural landscape.By contrast,the golf course.with _ , its rolling topography and open character,has helped preserve a sense of I, •-- -__- -�,' :_-: - r , 1 r'' the scenic character of the former farm.The landscape within this zone has a / - - JJ .1 "\ ; ' • lower sensitivity to change.Any proposals for this zone should be undertaken `' ````�� `�. + + /, with consideration for visibilityfrom the Historic Core and surroundingareas g RI 56. _. �_-____: and for the historically open character of the agricultural landscape..- >I �` r` BIRDWOOD LANDSCAPE SITE PROTECTION AND STEWARDSHIP STRATEGIES PLAN/PAGE 5 • HISTORIC LANDSCAPE PROTECTION AND undertaken in such a manner that,if removed in the future,the essential may be undertaken to preserve contributing resources.The basic process STEWARDSHIP STRATEGIES form and integrity of the historic property and its environment would be includes the following possible actions,in order of priority: unimpaired. The Secretary of the Interior's Standards for the Treatment of Historic Identify:Investigations,studies and reports are critical for Identifying Properties with Guidelines for Cultural Landscapes(Standards)provides the According to the Standards,'when alterations to a cultural landscape the features in a historic landscape that contribute to its significance primary guidance for the protection and stewardship of National Register- are needed to ensure its continued use,it is most important that such and to its historic character.Research and field documentation also help listed landscapes.Two treatment approaches outlined in the Standards alterations do not radically change,obscure,or destroy character-defining determine the condition of the property and its individual features. are particularly appropriate for the Birdwood landscape:preservation and spatial relationships and land patterns,or features and materials...if,after a • Retain and preserve:Retaining and preserving character-defining rehabilitation.Preservation focuses on achieving stabilization,repair,and thorough evaluation of alternative solutions,a new addition is still judged to features are a priority for historic landscape stewardship and are critical maintenance of historic features and systems.Rehabilitation provides a be the only viable alternative,it should be planned,designed,and installed for maintaining the integrity of the property. framework for enhanced repairs,alterations,or additions that make new uses to be dearly differentiated from the character-defining features so that these • Protect and maintain:These actions describe the measures that compatible with the historic landscape,while preserving the historic character features are not radically changed,obscured,damaged,or destroyed.' should be undertaken to protect and maintain the Identified character- for which the property is significant defining features.Short-and long-term maintenance of historic features The goal of stewardship at the Birdwood property is to manage change can mitigate the need for costly repairs and replacements,and should In general,the standards for rehabilitation provide a strong foundation for within the landscape in a way that preserves historic character and be accomplished in a manner that is sensitive to historic materials and all repair,maintenance,and new design within the Birdwood landscape. character-defining features while permitting new uses,alterations,and workmanship. According to the Standards: - additions that may be required In the future.Stewardship of the landscape ' Repair.When character-defining features are in poor condition,repair is is proposed through a rehabilitation framework that incorporates principles recommended.Repair of historic features should be accomplished with - • A property will be used as it was historically or will be given a new use of sustainability and accessibility,in cases where small modifications to the sensitivity to the character,materials,and workmanship of the original that requires minimal change to its distinctive materials,features,spaces, landscape conditions or proposed maintenance activities can support these and undertaken by tradespeople experienced with historic features and and spatial relationships. principles while also supporting the Integrity of the historic landscape. fabric. • The historic character of a property will be retained and preserved.The Replace:If a feature's condition is too poor to repair,then replacement, removal of distinctive materials or alteration of features,spaces,and Stewardship focuses on the retention,maintenance,and repair of historic usually in-kind,is recommended. spatial relationships that characterize a property will be avoided, features and the preservation of overall landscape pattems and relationships • Compatible alterations and additions:Alterations may be required • Each property will be recognized as a physical record of its time,place, that characterize the design.These pattems and relationships include the for a historic feature or property in order to ensure Its continued use; and use. primary spatial organization of the building dusters;the organization of alterations to a historic feature often include modifications to support • Changes that create a false sense of historical development,such as major circulation features and vegetation;the topography;and the views. accessibility or enhanced sustainability.Additions in the landscape adding conjectural features or elements from other historic properties,will Rehabilitation will also protect the general aesthetic character of the property may be required to provide new functions or uses of the property.New • not be undertaken, as it was designed during the period of significance. additions must be undertaken to ensure their compatibility with the • Changes to a property that have acquired historic significance in their character of the historic landscape. own right will be retained and preserved. OTHER TECHNICAL RESOURCES • Distinctive materials,features,finishes;and construction techniques or STEWARDSHIP GUIDELINES AND examples of craftsmanship that characterize a property will be preserved. See the National Park Service Technical Preservation Services website for RECOMMENDATIONS • Deteriorated historic features will be repaired rather than replaced. more information.(http://www.nps.gov/tpsfindex.htm)including information Where the severity of deterioration requires replacement of a distinctive on cultural landscapes(http:/Mawv.nps.govips/how-to-preserveicultural- See the following page for itemized guidelines and recommendations, feature,the new feature will match the old in design,color,texture,and, landscapes.htm).Also refer to the National Center for Preservation organized by stewardship activities,feature type,and cultural landscape where possible,materials.Replacement of missing features will be Technology and Training.(NCPTT athttpJ/ncptt.nps.govi)for technical zones.Guidelines and recommendations create a possible framework for substantiated by documentary and physical evidence. resources arid the Heritage Documentation Programs website(http://www. managing the evolution of the historic landscape,which may result from a • Chemical or physical treatments,if appropriate,will be undertaken using crops.gov/hdp/standardshndexhtm)for information on the documentation of range of processes such as aging vegetation,the deterioration of historic the gentlest means possible.Treatments that cause damage to historic historic buildings and landscapes,such as the Historic American Landscape materials,simple weathering,or more substantial change such as the materials will not be used. Survey. addition of buildings and other facilities to support new uses. • Archaeological resources will be protected and preserved in place. If such resources must be disturbed,mitigation measures will be APPROPRIATE STEWARDSHIP ACTIVITIES Guidelines describe how to accomplish necessary changes in the landscape'- - undertaken. without compromising its historic character.The guidelines are intended • New additions,exterior alterations,or related new construction will Landscape stewardship recommendations are intended to(1)preserve the to complement the suggested recommendations and to provide a general not destroy historic materials,features,and spatial relationships that character-defining features of the properly Natconvey its significance as a method for landscape preservation without prescribing a specific agenda characterize the property.The new work will be differentiated from the designed and vernacular landscape;(2)provide viable approaches for future of activities.The following guidelines and recommendations are offered for old and will be compatible with the historic materials,features,size,scale management and maintenance of the property,and(3)enable necessary consideration: and proportion,and massing to protect the integrity of the property and its design updates without compromising the integrity of the historic design. environment. •These recommendations are intended to be part of the long-term planning for • New additions and adjacent or related new construction will be the historic landscape.Stewardship recommendations identify actions that a1RDWOOD LANDSCAPE SITE PROTECTION AND STEWARDSHIP STRATEGIES PLAN/PAGE 6 • GUIDELINES AND RECOMMENDATIONS FEATURE TYPE ZONE ;identify . Undertake a historic structures report for the property,including condition assessments for buildings and structures;or a Historic American Building Survey Buildings and Structures All (HABS),especially for any buildings planned for removal Undertake a cultural landscape report for the historic property,including condition assessments for landscape features;or a Historic American Landscape Landscape All Survey(HALS),especially for any landscape areas planned for removal Undertake detailed research to confirm if the Charles Gillette garden design was implemented I support archival research with archaeology as necessary Landscape Historic Core Maintain a"record of treatment"for all landscape management activities Landscape All Undertake Phase 1 archaeological investigations to identify undocumented features or activities on the property Archaeology Historic Core and Outer Precinct Undertake detailed Phase 2 archaeological investigations for high value locations Archaeology Historic Core and Outer Precinct Undertake archaeological investigations before commencing any major ground-disturbing activities Archaeology Historic Core and Outer Precinct Update the tree inventory with tree condition assessments Vegetation Historic Core and Outer Precinct Develop a removal plan for hazardous trees and trees in poor condition,using the services of a certified arborist experienced with historic trees and gardens Vegetation Historic Core and Outer Precinct /before removal,document all historic features with photographs and on plans _ Undertake a viewshed protection plan for the property to document critical historic views and establish methods for protecting them Views I Former Agricultural Landscape and beyond Retain and Preserve Undertake all preservation work in compliance with the Standards whenever possible Landscape All Preserve the character of the historic designed landscape by protecting individual elements as well as the overall landscape Landscape All Base all preservation on historic documentation whenever possible Landscape All Preserve historic buildings and structures Buildings and Structures Historic Core and Outer Precinct Minimize destructive activities such as excavation Archaeology Historic Core and Outer Precinct Preserve the spatial relationships of the historic buildings and structures in the landscape Spatial Organization Historic Core and Outer Precinct Preserve general historic vegetation patterns of the property Vegetation All Preserve character-defining trees,shrubs,and hedges,with certain exceptions listed below Vegetation Historic Core and Outer Precinct Preserve character-defining lawn areas Vegetation Historic Core and Outer Precinct Preserve the general topographic configuration of the landscape Topography All Preserve historic circulation features and systems Circulation Historic Core and Outer Precinct Retain the historic alignment and width of the historic roads Circulation Historic Core and Outer Precinct Preserve character-defining small-scale features in the landscape Small-scale Features Historic Core and Outer Precinct Complete mothballing the unused historic buildings according to the 2014 Birdwood Mothball Report Buildings and Structures Historic Core and Outer Precinct Minimize trenching or digging and minimize ground disturbance near historic resources Landscape _Historic Core and Outer Precinct If soil disturbance is required to improve drainage or for other subsurface interventions,minimize the negative effects on adjacent historic features such as Landscape Historic Core trees by using hand digging or other methods that reduce impacts to these features _ Engage a qualified professional to develop a historic landscape maintenance plan for the detailed stewardship of historic landscape features once the Landscape Historic Core and Outer Precinct rehabilitation of the landscape has commenced Monitor tree health/follow tree maintenance recommendations developed by certified arborists to protect the long-term health of mature trees Vegetation Historic Core and Outer Precinct BIRDWOOD LANDSCAPE SITE PROTECTION AND STEWARDSHIP STRATEGIES PUN/PAGE 7 GUIDELINES AND RECOMMENDATIONS FEATURE TYPE LONE Consider new maintenance practices for mature trees in fair or poor condition;revise pruning regimens or other horticultural practices based on best Vegetation Historic Core and Outer Precinct arboriculture management to upgrade the condition of these trees Remove any invasive vegetation using ecologically sound removal practices that minimize ground disturbance and will not damage other resources Vegetation All Renovate and maintain lawn areas as needed,using sound horticultural practices to create a healthy lawn/consider options such as core aeration,thatching, Vegetation Historic Core or weed control Consider removing or pruning trees and other vegetation that abut and potentially damage the historic buildings through falling limbs,biological growth or Vegetation Historic Core and Outer Precinct excessive shade and moisture Continue to clip hedges to maintain their form/replace missing hedge shrubs in-kind to fill gaps not associated with circulation or views Vegetation Historic Core and Outer Precinct Consider salvaging the small-scale garden features such as the marble fountain,mounting block,and statuary(if documented to be historic),and store these Small-scale Features Historic Core features in a protected location until they can be repaired and restored to their original location in the landscape Repair stone structures throughout the landscape,such as the stone entrance walls and pillars I repoint the mortar as necessary,matching the historic I Buildings and Structures Historic Core and Outer Precinct rebuild these features if necessary to ensure they are structurally sound Clear the building's foundation of debris and other materials or water that may accumulate through soil displacement or water collection Buildings and Structures Historic Core Remove debris and trash if it accumulates in landscape areas Landscape All Match existing historic materials during replacement,duplication,or repair to the extent possible Landscape Historic Core and Outer Precinct Remove climbing vines and other Invasive vegetation from buildings,structures,and trees Vegetation Historic Core and Outer Precinct Repair locations exhibiting soil erosion by controlling storm water Topography All Consider adding drainage improvements or soil stabilization in areas where erosion is a problem using materials and methods that do not damage the historic Topography All character of the landscape Repair roads and walkways that are in poor condition/when the number of repairs and patches on a particular walkway negatively affects the character of the Circulation Historic Core and Outer Precinct feature,replace the material altogether with new material that matches the existing material in its historic location Repair asphalt paving determined to be in poor condition/undertake repairs or replacement in larger sections to avoid unsightly spot patching Circulation Historic Core and Outer Precinct Repair the marble fountain and re-place it in its historical location/reconstruct missing components of the fountain if necessary Small-scale Features Historic Core Repair culverts and drainages to maintain proper drainage and reduce erosion Small-scale Features All Repair handrails and guard rails at the buildings or replace if necessary with historically appropriate railings meeting current safety codes Small-scale Features Historic Core and Outer Precinct Repair fences,using materials similar to the historic materials/clear invasive or weedy vegetation from fence lines Small-scale Features Historic Core and Outer Precinct Repair iron gates and re-place in their historic location Small-scale Features Historic Core Consider replacing the wood garage in-kind if it is deemed unrepairable Buildings and Structures Outer Precinct Remove hazardous trees,using a method that minimizes potential impacts on known cultural landscape resources,under the guidance of a historical Vegetation All landscape architect and/or an archaeologist/replace removed trees in-kind,with certain exceptions identified below When replacing character-defining vegetation,attempt to match the species or cuttivars currently on the site,or consider using native species or drought Vegetation Historic Core and Outer Precinct resistant species with similar characteristics to the missing historic plants Replace over-mature,misshapen boxwoods in-kind Vegetation Historic Core and Outer Precinct Replace black plastic downspout pipes currently draining into lawn areas with functional drainage systems that are compatible with the historic character of Small-scale Features Historic Core the property Consider reconstructing the missing iron gates at the stone pillars Small-scale Features Historic Core Consider replacing the name signs on the stone entrance walls Small-scale Features Historic Core Consider replacing the top stone on the mounting block located north of the pavilion Small-scale Features Historic Core ISIRDWOOD LANDSCAPE SITE PROTECTION AND STEWARDSHIP STRATEGIES PLAN/PAGE 8 GUIDELINES AND RECOMMENDATIONS FEATURE"TYPE ZONE Consider removing the accumulated layers of asphalt paving during replacement to re-establish the historic grades of the roads and to promote positive Circulation Historic Core and Outer Precinct drainage off the roads and away from historic buildings Minimize new additions or modifications to historic buildings and structures Buildings and Structures Historic Core and Outer Precinct Plan for any required additions or modifications to the historic building and structures in consultation with preservation specialists and in a manner that is Buildings and Structures Historic Core and Outer Precinct compatible with the historic character and scale of the features _ If additional buildings or structures are required,consider placing them outside the Historic Core Buildings and Structures Outer Precinct and Former Agricultural Area Undertake accessibility improvements to building exteriors if required,using a palette of materials and design that is compatible with the historic character of Buildings and Structures Historic Core and Outer Precinct the building and site Consider removing the asphalt play court Buildings and Structures Outer Precinct If a new building or other facilities are required,mitigate their appearance by placing them in low areas out of sight from the Birdwood pavilion and its Views Outer Precinct and Former environs,screening them with appropriate vegetation that is compatible with the character of historic vegetation,and/or screening them with topographic Agricultural Area modifications that are compatible with the historic condition Plan any future use of the historic buildings and landscape to be compatible with the historic context and character of the property Landscape Historic Core and Outer Precinct When adding new features,carefully consider the potential impact of the development on the patterns of spatial organization and the cultural landscape, Landscape All natural features and systems,health of the environment,and historic character of the site as a whole/new or altered facilities should be as unobtrusive as possible while allowing for utility,accessibility,and safety Consider restoring ornamental gardens/restore the Gillette plan if it can be established that the plan was implemented historically/or,implement the Gillette Landscape Historic Core design as a new garden Install new plants in areas of known or sensitive cultural resources using minimally damaging planting techniques/recommended techniques include Vegetation Historic Core and Outer Precinct minimizing ground disturbance by installing small plants and saplings when possible and installing plants by hand Consider removing the two southern magnolias located on the north side of the Birdwood pavilion and water tower in order to re-establish the historic view to Vegetation Historic Core and from these buildings Develop a historically appropriate planting palette for garden and landscape areas based on known historic conditions Vegetation Historic Core and Outer Precinct Avoid adding new trees within the Historic Core unless undertaking a tree replacement plan Vegetation Historic Core If necessary in the future,design new pathways or other pedestrian circulation systems that are compatible in character with the historic circulation systems/ Circulation Historic Core and Outer Precinct construct new paths to meet Americans with Disabilities Act Accessibility Guidelines standards for accessibility Minimize the addition of new roads and other paved areas near the pavilion Circulation Historic Core Minimize the introduction of visually obtrusive new interventions within paved vehicular areas,such as brightly painted curbs,bollards,or ramps/attempt to Circulation Historic Core and Outer Precinct resolve safety requirements with features that have a minimal visual impact on the historic landscape Consider using historic materials,such as buried brick pavers,for new landscape design elements Circulation Historic Core and Outer Precinct If grade changes are required,attempt to resolve grading through fill rather than cut to protect original topography and any potential subsurface features Topography Historic Core and Outer Precinct Screen undesirable views from the property or views of new features through the use of vegetation or topography/ensure that new screening vegetation or Views Outer Precinct and Former topography is compatible with the historic character of the property Agricultural Area Consider removing new small-scale features such as the Edgewater lights and replacing them with compatible features if required Small-scale Features Historic Core Minimize the addition of new small-scale features to the landscape,and ensure that new features are compatible with the site's historic character Small-scale Features Historic Core and Outer Precinct If new utilities,storm water management features,or other site systems are required for the property in the future,consider placing them below ground in Small-scale Features Historic Core and Outer Precinct previously-disturbed areas(for example,under asphalt pavement)to minimize their appearance Develop a historically appropriate palette of site furnishings and lights for landscape areas Small-scale Features Historic Core and Outer Precinct Undertake archaeological monitoring during construction activities to protect undocumented features encountered during excavation Archaeology All BIRDWOOD LANDSCAPE SITE PROTECTION AND STEWARDSHIP STRATEGIES PLAN/PAGE 9 -, NOTES ON CHARLES GILLETTE 1 Charles Freeman Gillette(1886-1969)was a pioneer of American garden design.He first practiced landscape architecture as an apprentice in the office of Warren Manning.Overseeing the construction of the office's campus plan for the University of Richmond in 1913 brought Gillette to Virginia,where he eventually established a practice and resided for the rest of his life. Gillette had a prolific 56-year career that generated over 2,500 projects. Designing for a wide variety of clients such as churches,hospitals, �SY campuses,and private residences,Gillette had a remarkably eclectic style. 1 T w "' European travels influenced his formal designs,which were often blended with Colonial Revival,pastoral and even modernist themes.He practiced ! throughout Virginia and North Carolina.A small sampling of his regional work i 1-+ " r r? 1 includes landscape designs for: . ,$ I I %s ). ' Virginia House,Richmond . _ ' Tuckahoe Plantation,Richmond ': Altria Headquarters,Richmond ti"1 ; `t 4 - ' Agecroft Hall,Richmond sk` " A Executive Mansion,Richmond' 6' , I ' Kenmore,Fredericksburg [ 's '. t i �� ' Midway,near Charlottesville { 4` �' > �� Although Gillette created a plan for the Birdwood property,it is unclear if the "M;ti� ::,:,,,L: i - k *; design was ever implemented. • f ,....... ... °•4 '• •- !!!7;77,..-,,_.70,• . , . ' P C C7 pt tit' . 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S PRO1ECr71RB \, 12 )) tit'. / —i-{ r— UVA FOUNDATION -' mZ GOLF FACILITY 2,' rrn CONSULTANTS Y3 nt ////i .:, - DEW I t *7% DEWBERRY • I/ JJJJ 7 4 5 Lake Brock Drive 6 • //1/ ) Suite 200 ,1 / Glen Allen,VA 23060 - 1H i lq�' r�(Y./ �" ph:004.290.7957 F - - ft.804.290.7928 ,� C� BBMCE!•U t I DAIWPRV 720 Moor Park Drive, ) , / Sude 301 erbW ilo L'I ph:804 323 0656 ' Ex:804 272 3916 MEP R„'-- LU♦SMITH tt 71508 Allecingie Parkway i Richmond,VA 23235 +��_ f ph:801-423-6444 i1 fx:804-423b445 IaitaM Oe>dpe , AECOM Charlottesville 1 455 Second Street SE j Suite 100 y 1 i Charlottesville,VA 22902 ph:Q03)6824965 IS W.A.TEA. t ,�' ' ''�_ j I KEY PLAN I 1 I i . . I 1 1 ` 1 xi c um r �`, 1 0, cE o� \\ fI ligi DEVL4 kL KEBW6 \\. I 1 46306 �baaol �. :j.. i ONAL't `I 1 REVISIONS -'. - y f/I RIMER Dill ON 03/31I1/ 100'.Doo'emelis 1 ,..1 NO P O I' , l' / ,1/ a , PROIECTNUMBER l 1408 OOTF June 14,2017 /I Illustrative Site Plan .- ' ililli,11 1I / -- - Birdwood Mansion 1 RECEIVED JUN 1 9 20;7 COMMUNITY DEVELOPMENT Tim Padalino From: Tim Padalino Sent: Tuesday, July 25, 2017 1:17 PM To: 'Davies, Ashley'; Elaine Echols; Andrew Gast-Bray Cc: Rachel Falkenstein Subject: RE: UVA Golf/staff report to the PC [IWOV-IWOVRIC.FID1701160] Hi Ashley, 2°r1 ()41 Thanks for your message. k I'k (AOLri Yes, we've been able to begin discussion about these issues - V \ •ough the details with any exactitude or finality. More specifically, we have not been able to coordinate with the : -cc :\ goy ��,,,,� REco0 . determination about which projects may be permissible without ' ' i nder the existing SP condition of approval #3. We have also not had the �mcu �°"��e"`i`"�` �df on J C garding potential modifications to the language in existing SP condition di14, <,*. '{�iS �S w(. cii ratiVt Even so, County staff recognize the validity of reviewing that ex slangt 1 '"1 s >Jr' s ' • Ipen to discussing these issues and concerns and contemplating new I� p,�("�. "" "' '�" '_�'"'"; ;� u uiat end, I have a meeting set up with Amelia (Zoning Administrator) on Friday morning. It will be helpful to have the benefit of tonight's PC discussion when staff are able to sit down and work through these issues and questions. Also, I should add that when County staff met with Fred and Tim last Friday (July 21), the issue of potentially recommending modifications to the existing SP conditions came up. There was some fairly detailed discussion about timing: about what point in the review process would be most appropriate and most conducive to review the existing property-wide conditions of approval. More specifically, the point was made that it may be difficult to contemplate potential modifications to propertywide SP conditions of approval in connection with the current Indoor Golf proposal, which is relatively narrow in scope (as compared to the overall extent of the 544-acre property). Nevertheless, I will introduce this issue (request to modify existing SP condition#3) to the Planning Commission at tonight's Work Session. As you recall, when Rachel and I met with you and Valerie on July 13th, we were unable to include this issue in the staff report—so to my knowledge, this will be a new issue for the PC to begin considering. But a Work Session seems like a good opportunity to begin those types of discussions, prior to the 8/8 public hearing. I look forward to discussing all of this in more detail, both tonight and also in between the PC Work Session and PC Public Hearing. Thanks -- - Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 From: Davies,Ashley[mailto:adavies@williamsmullen.com] Sent:Tuesday,July 25,2017 1151 AM To:Tim Padalino<tpadalino@albemarle.org> Cc: Rachel Falkenstein<rfalkenstein@albemarle.org> Subject: RE: UVA Golf/staff report to the PC [IWOV-IWOVRIC.FID1701160] Hi Tim, I hope you are well. I am following up to see if staff has given any additional thought to our proposed update to condition#3. We want to make sure,at a minimum, that our request to change this condition is mentioned by staff at the meeting tonight. If you do have any feedback or concerns regarding what we have proposed,that would be helpful to know. I believe you and Rachel were also planning to follow up on our questions regarding the proposed connector road construction and the updated design of the golf course. Thanks for any feedback you can provide. Ashley Ashley Cooper Davies I Land Use Planner I Williams Mullen 321 East Main St. Suite 400 I Charlottesville,VA 22902-3200 T 434.951.5725 I F 434.817.0977 I adavies(a williamsmullen.com I www.williamsmullen.com NOTICE: Information contained in this transmission to the named addressee is proprietary and is subject to attorney-client privilege and work product confidentiality.If the recipient of this transmission is not the named addressee, the recipient should immediately notify the sender and destroy the information transmitted without making any copy or distribution thereof. From:Tim Padalino [mailto:tpadalino@albemarle.org] Sent:Thursday,July 13, 2017 5:04 PM To:Schooley,Christopher D. (Chris) (cds7c)<cds7c@eservices.virginia.edu>; Davies,Ashley <adavies@williamsmullen.com>; Long,Valerie<vlong@williamsmullen.com> Cc: Elaine Echols<EECHOLS@albemarle.org>; Rachel Falkenstein<rfalkenstein@albemarle.org>; Margaret Maliszewski <MMaliszewski@albemarle.org>; Heather McMahon<hmcmahon@albemarle.org> Subject: UVA Golf/staff report to the PC Hello Chris, Valerie, and Ashley--- It was good to see each of you this week, both at the community meeting on Monday evening and at the Community Development office this afternoon. I'm writing to follow up with a few important details: Existing Condition of Approval#3: We are open to continuing the discussion about your concerns regarding this existing condition of approval, but the timing is such that we can't include any analysis or recommendation on that issue for inclusion in the staff report. As we briefly discussed, it may even be pertinent to address that condition of approval in detail whenever the SP application for UVA Tennis is submitted. Regardless, we understand the Foundation's interests/concerns, and we remain open to discussing that issue in more detail— but we don't have any substantive comments to share in writing at this time. Thanks for starting the conversation, though. - Staff Report to PC:The staff report is actually going to go through one additional round of review, and as such it is not ready for public distribution at this time. More specifically, we will be able to electronically share the staff report on Wednesday the 19th. I was incorrect when I indicated earlier today that the report would be 2 available prior to the PC site visit/tour scheduled for next Tuesday the 18th— I apologize for my misunderstanding and my misplaced verbal commitment to share the report prior to that upcoming meeting. And as we briefly discussed this afternoon when you inquired about the staff report, the staff recommendation is that we cannot recommend approval until the historic preservation issues are resolved. All things considered, we did not feel like this proposal warrants a straight up recommendation for denial; and yet we also feel that the proposal (as submitted)would create substantial disruption to an intact historic landscape, and thereby would diminish the integrity of the historic property. That's all I will share at this point in the process; and we will make sure you get a copy of the staff report as soon as it's publicly available. - HPC Comments/Meeting Minutes: I checked with Margaret, and she said it was okay to share the DRAFT meeting minutes from the June 26th meeting of the Historic Preservation Committee.As such, please find those DRAFT minutes attached (subject to change). As noted this afternoon, the HPC will meet on Monday the 24th, so it is expected that the minutes will be finalized before the PC public hearing (but just barely before, and as noted they are subject to change). I hope all this info is helpful. As always, I remain available to assist with any questions and/or requests for assistance you may have, now and/or later in the review process. Thanks; sincerely--- Tim Padalino, AICP Senior Planner I Community Development Department County of Albemarle, Virginia httos://www.albemarle.orq/department.asp?department=cdd (434)-296-5832 x. 3088 3 Tim Padalino From: Tim Padalino Sent: Friday,July 21,2017 10:26 AM To: Amelia McCulley Subject RE: Birdwood/Condition of Approval #3 Hi Amelia, No problem—totally understandable with APA— Roanoke. Good points about using 'major elements' and 'general accord' as guiding principles I evaluation criteria. One complicating factor is that the existing conditions are in place relative to a concept plan that primarily addresses the most recent project, which is a relatively small project site for UVA Golf(SP2015-19)-- and which is not a site plan that comprehensively addresses the larger 544-acre parcel. So there's an unusual dynamic there, in that the "layout plan"doesn't address the overall property (although some of the conditions do have more of a property-wide scope, such as maintaining integrated pest management strategies for the golf course). So I will look at our calendars and send an invite for next week. There is a PC work session on this project next Tuesday 7/25, so it might be useful to meet before then-- but not necessary. Also, after additional discussion with other Planners, it seems like there is general consensus that it would be ideal to address the "existing conditions" issue (and whether or not to modify, and if so— how) at a later point in the process, and possibly try to hold off until the next submission from UVAF comes in (presumably UVA Tennis Complex). Thanks Amelia; I will try to find a time next week when our calendars are both open. Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 From:Amelia McCulley Sent:Thursday,July 20,2017 10:02 AM To:Tim Padalino<tpadalino@albemarle.org> Subject: RE: Birdwood/Condition of Approval#3 Tim, I'm sorry I'm delayed in responding and am crushed today with work and tomorrow with meetings. I do think it would be good to sit down and look at/talk about this together. I think the answer is guided by whether those are changes to major elements and they can maintain general accord. I always look to the Lead Planner for that guidance. Usually changes to access are changes to major elements. Let me know the timeline and whether we can meet next week or try to squeeze in today? 1 From:Tim Padalino Sent:Wednesday,July 19,2017 12:04 PM To:Amelia McCulley<AMCCULLE@albemarle.org> Subject: RE: Birdwood/Condition of Approval#3 Hi Amelia, I hope the final day of the APA—VA conference has been as good as (or even better than) the others. I'm circling back to the issue raised by UVAF and their representatives, regarding the existing condition of approval#3 covering Tax Map Parcel 75-63 (Birdwood Golf Course). More specifically, we're not(at the present moment) looking to continue the conversation about possibly recommending any modification(s) of that existing condition of approval, for consideration by PC and BOS. Rather, I'm asking for your feedback on a question posed by Valerie Long and Ashley Davies at a recent meeting; regarding this existing condition (established by SP96-53 and carried forward with SP2015-19): #3. Any new construction at the existing golf course facility and site other than the site improvements shown on the Layout Plan, except for minor changes (such as additional practice tees, modifications of greens and other changes that do not require a site plan), shall require an amended special use permit. The applicants' representatives have asked Rachel and I what, if any, site improvements might be possible without triggering the requirement for another SP Amendment. Their specific request was about two potential projects: - Constructing a new road connection between existing Golf Course Drive and existing Berwick Road (on Boar's Head property)? - Redesigning and reconstructing the existing 18 holes which currently comprise the Birdwood Golf Course. Note;the details of this planned golf course project are less clear, but UVAF's representatives have indicated the following: a) the redesign would only occur within the boundaries of the existing golf course (per verbal comments to RF and TP on 7/13); and b) the golf course redesign/reconstruction may include a newly-constructed "short game" practice area in the northern portion of the property, on the west side of Golf Course Drive Separately, there seems to be mutual understanding/agreement that other possible future projects (such as the UVA Tennis Complex) would clearly require an SP Amendment. Thanks in advance for any feedback you might be able to provide. And if it's more practical or preferable, perhaps we can discuss this in person. Either way, thanks very much--- Tim Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 From:Amelia McCulley Sent:Wednesday,July 12,2017 2:38 PM 2 To:Tim Padalino<tpadalino@albemarle.org>; Elaine Echols<EECHOLS@albemarle.org>; Rachel Falkenstein <rfalkenstein@albemarle.org> Subject: RE: UVA Golf Facility[IWOV-IWOVRIC.FID1701160] Okay,thanks. My two cents—the condition suggested by Ashley doesn't as clearly meet the intent of limiting the future development. I don't have time right now to suggest a different wording but may have time Friday. From:Tim Padalino Sent:Wednesday,July 12, 2017 2:32 PM To:Amelia McCulley<AMCCULLE@albemarle.org>; Elaine Echols<EECHOLS@albemarle.org>; Rachel Falkenstein <rfalkenstein@albemarle.org> Subject: RE: UVA Golf Facility [IWOV-IWOVRIC.FID1701160] Good question. I think the broad intent is to regulate future development so as to prevent adverse impacts to the integrity of the site's significant historic resources, and to prevent the intensification of the property's use without thorough review by County staff and partner agencies (especially re: transportation impacts and possible adverse impacts to neighboring residential properties, among other possible impacts). I also think it's important to emphasize that this recommended condition is being carried forward from the conditional approval of SP2015-19 (which itself was a condition that was carried forward from the conditional approval of SP96-53, albeit with slight modification). From: Amelia McCulley Sent: Wednesday, July 12, 2017 2:03 PM To: Tim Padalino; Elaine Echols; Rachel Falkenstein Subject: RE: UVA Golf Facility [IWOV-IWOVRIC.FID1701160] What is your intent with this condition? From:Tim Padalino Sent:Wednesday,July 12, 2017 12:53 PM To: Elaine Echols<EECHOLS@albemarle.org>; Rachel Falkenstein<rfalkenstein@albemarle.org>;Amelia McCulley <AMCCULLE@albemarle.org> Subject: FW: UVA Golf Facility [IWOV-IWOVRIC.FID1701160] FYI (below). This issue is something that came up when Amelia reviewed the proposed recommended conditions earlier this week—but I don't think we've had much (or any?) detailed discussion about this condition (which is currently in effect from approved SP2015-19), or about any possible modifications to the language. I simply told Ashley I would bring this up at a meeting this afternoon and follow up with her afterwards. Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 From: Davies,Ashley [mailto:adavies@williamsmullen.com] Sent:Wednesday,July 12,2017 12:00 PM To:Tim Padalino<tpadalino@albemarle.org> Subject: UVA Golf Facility[IWOV-IWOVRIC.FID1701160] 3 • Hi Tim, I hope that all is well with you and the new addition to your family! I wanted to check in with you regarding the UVA Golf Facility SP request. We were hoping to work with staff and the PC to replace condition#3 as it is written on the existing approved permit. As we discovered in the Pre-Application meeting for the potential tennis stadium, this condition is excessively limiting and does now allow Birdwood the reasonable flexibility needed to make even minor changes to the site. I was hoping we might be able to work together on language that is mutually agreeable to County staff. I have included the existing language of Condition#3 below as well as our suggested language. Would you have time to discuss? Thanks! Existing Condition #3. Any new construction at the existing golf course facility and site other than the site improvements shown on the Layout Plan, except for minor changes (such as additional practice tees, modifications of greens and other changes that do not require a site plan), shall require an amended special use permit. Proposed Condition #3. This permit is for the proposed indoor golf practice facility and improvements on the site, inclusive of the golf course, the clubhouse, the Birdwood Mansion and related site infrastructure. Ashley Cooper Davies I Land Use Planner I Williams Mullen 321 East Main St. Suite 400 I Charlottesville,VA 22902-3200 T 434.951.5725 I F 434.817.0977 I adaviesewilliamsmullen.com I www.williamsmullen.com NOTICE: Information contained in this transmission to the named addressee is proprietary and is subject to attorney-client privilege and work product confidentiality.If the recipient of this transmission is not the named addressee,the recipient should immediately notify the sender and destroy the information transmitted without making any copy or distribution thereof. • • • Tim Padalino From: Tim Padalino Sent: Friday,July.14, 2017 3:31 PM To: - Schooley, Christopher D. (Chris) (cds7c) Cc: Andrew Gast-Bray; Elaine Echols; Rachel Falkenstein Subject: UVA Golf Hi Chris, , I left you a voicemail a few minutes ago, and am writing in an attempt to get some important clarity on the UVA Golf proposal. I had previously assisted with the review of the Initial Site Plan (SDP2017-19) for this project, and in so doing I noted that the size of the proposed facility(as shown on scaled site plan drawings) was approximately 6,700 SF. However, I recognize that the project narrative submitted with the SP Amendment request(SP2017-09) describes an approximately 10,000 SF facility. Are you able to help provide some clarity oh what is being proposed / requested? To skip straight to the main concern, the issue has to do with the Legal Ad I prepared and which has already been published for the 7/24 PC public hearing. That Legal Ad correctly refers to this proposed facility as being previously approved on the same property (albeit in a different location of course); but the language in the Legal Ad also describes the proposed building as being —6,700 SF in size. This should not have been done. I was overly specific, and I incorrectly cross-referenced the details from one application when preparing the legal ad for the other(even though they are the same project). The the main takeaways are: - If the request for a—10,000 SF building (as noted in the original project narrative from April) is important, then (most unfortunately)Te County will need to readvertise the Legal Ad for a PC hearing at a later date, inclusive of language specifying that the proposed building is "approximately 10,000 SF." - But in the event that UVAF is comfortable proceeding with the proposal/request as shown on the associated site plans (-6,700 SF building), then the current Legal Ad is perfectly sufficient, and there would not need to be any readvertisement or postponement of the hearing date. Regardless, I sincerely regret my error, and I am so sorry for this unfortunate situation. I realize that UVAF should not have to choose between a PC hearing on 7/24 for a 6,710 SF building (as expected), or a PC hearing at a later date for a 10,000 SF building (as originally requested). That's not really a fair choice, and again, I apologize. Please follow up once you've had a chance to process this update. And to help ensure you get the quickest possible response, please reply all, as both Elaine and I will be out of the office on Monday for a conference. Tim Tim Padalino, AICP Senior Planner I Community Development Department 1 County of Albemarle, Virginia https://www.albemarle.orq/department.asp?department=cdd (434)-296-5832 x. 3088 2 Tim Padalino From: Tim Padalino Sent Thursday,July 13, 2017 5:04 PM To: Schooley, Christopher D. (Chris) (cds7c); 'Davies, Ashley'; 'Long,Valerie' Cc: Elaine Echols; Rachel Falkenstein; Margaret Maliszewski; Heather McMahon Subject: UVA Golf/staff report to the PC Attachments: HPC minutes June 26 2017 for approval2.docx Hello Chris, Valerie, and Ashley--- It was good to see each of you this week, both at the community meeting on Monday evening and at the Community Development office this afternoon. I'm writing.to follow up with a few important details: - Existing Condition of Approval#3: We are open to continuing the discussion about your concerns regarding this existing condition of approval, but the timing is such that we can't include any analysis or recommendation on that issue for inclusion in the staff report. As we briefly discussed, it may even be pertinent to address that condition of approval in detail whenever the SP application for UVA Tennis is submitted. Regardless, we understand the Foundation's interests/concerns, and we remain open to discussing that issue in more detail— but we don't have any substantive comments to share in writing at this time. Thanks for starting the conversation, though. - Staff Report to PC:The staff report is actually going to go through one additional round of review, and as such it is not ready for public distribution at this time. More specifically, we will be able to electronically share the staff report on Wednesday the 19th. I was incorrect when I indicated earlier today that the report would be available prior to the PC site visit/tour scheduled for next Tuesday the 18th— I apologize for my misunderstanding and my misplaced verbal commitment to share the report prior to that upcoming meeting. And as we briefly discussed this afternoon when you inquired about the staff report, the staff recommendation is that we cannot recommend approval until the historic preservation issues are resolved. All things considered, we did not feel like this proposal warrants a straight up recommendation for denial; and yet we also feel that the proposal (as submitted) would create substantial disruption to an intact historic landscape, and thereby would diminish the integrity of the historic property. That's all I will share at this point in the process; and we will make sure you get a copy of the staff report as soon as it's publicly available. - HPC Comments/Meeting Minutes: I checked with Margaret, and she said it was okay to share the DRAFT meeting minutes from the June 26th meeting of the Historic Preservation Committee. As such, please find those DRAFT minutes attached (subject to change). As noted this afternoon, the HPC will meet on Monday the 24th, so it is expected that the minutes will be finalized before the PC public hearing (but just barely before, and as noted they are subject to change). I hope all this info is helpful. As always, I remain available to assist with any questions and/or requests for assistance you may have, now and/or later in the review process. Thanks;sincerely-- - • Tim Padalino, AICP Senior Planner I Community Development Department County of Albemarle, Virginia https://www.albemarle.orq/department.asp?department=cdd (434)-296-5832 x. 3088 2 Tim Padalino From: Heather McMahon Sent Monday, May 08,2017 2:27 PM To: Tim Padalino Subject: FW:SP2017-9: (Birdwood) UVA Indoor Golf Practice Facility-Amendment Attachments: 170508 UVAGolf_ConceptualSitePlanDiagrams.pdf I had taken you and Rachel off the loop for my last response; here's the latest: From:Schooley, Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu] Sent: Monday, May 08, 2017 2:03 PM To: Heather McMahon<hmcmahon@albemarle.org>;cschooley@virginia.edu Cc: Margaret Maliszewski<MMaliszewski@albemarle.org> Subject: RE:5P2017-9: (Birdwood) UVA Indoor Golf Practice Facility-Amendment Heather— I have attached the conceptual diagrams we used to site the building.We used the viewshed from the Mansion to help determine the best location of the building. As you can see, we will also be lightly touching the existing structure, but refurbishing the building as the "head house" to the overall complex. One of the main reasons we moved from the other site was the potential to renovate the historic Gillette garden on the east side of the Mansion and how we wanted the landscape to the east to remain'more open. We liked how this proposed structure would sit behind the existing barn structures from approach. • Brian Hogg, the Architect for Historic Preservation with the University has directed this process (and is our liaison with DHR). We have very strong feelings about the appropriateness of any structure within the Birdwood Mansion precinct. Brian has been a great help as he has studied this site for nearly 20 years and was able to provide great direction on how the building should be attached. Rachel Lloyd also provided a Historic Landscape study which determined the limits of the precinct of the Birdwood Mansion that should be preserved. Rachel's study was a part of the previous SUP process as justification for the building siting. Rachel is serving as the landscape architect for the project. The parking will certainly be closer to the Mansion but we feel that grading and planting will help blend the parking into the site better than before. We also took great care on laying out the access road to the parking so it was more agrarian in scale. All of these issues are being documented during the site plan process. We are hesitant to provide too much documentation during the Special Use process since we recently were exposed by that level of detail. If you find it acceptable, it would be preferable on our part to make the final appropriateness in historic context to be determined by Brian Hogg (this is a UVA building, on a land-lease on UVAF property) and documented as part of the final site plan approval. Brian will be involved heavily and we would prefer to continue to follow his direction on how the existing building should be rehabilitated, how the building should be sited, etc. Please let me know how you would like us to proceed. We value your contribution in this process,we just wanted to clarify that these issues are at the forefront of our planning efforts and will be reviewed regularly by UVA as we move forward. Thanks. 1 Chris From: Heather McMahon [mailto:hmcmahon@albemarle.org] Sent: Monday, May 08,2017 1:03 PM To:Schooley, Christopher D. (Chris) (cds7c)<cds7c@eservices.virginia.edu>; cschoolev@virginia.edu Cc:Margaret Maliszewski<MMaliszewski@albemarle.org> Subject: RE:5P2017-9: (Birdwood) UVA Indoor Golf Practice,Facility-Amendment Hello Chris, Yes, Margaret just forwarded me your voicemail, as I have been asked to provide comments on this project. I'm stepping out for a community meeting from 1-3 pm, but if you would like, we can discuss this further over the telephone after 3 pm. - As I understand the background of this project heretofore,the VDHR's comments were predicated upon a previous concept plan that placed the facility, as you mentioned, 342 feet to the east of its current placement. Has the VDHR seen the neW proposed concept plan ("West site plan") and had a chance to comment on that scheme as opposed to the old one? I do not believe that the previous VDHR comment applies to the new scheme, given that entirely different historic resources will be impacted, and, following my visit to the Birdwood grounds today, it is clear that the new facility will be much more visible from the mansion and its curtilage than the previous placement. I am able to make my comments and recommendations based on the materials you have submitted, so you are not obliged to commit further documentation for the SP; however, I wanted to offer you all some questions my comments will raise in case you had further documents or information that could help clarify some issues and answer those questions. Thanks, Heather McMahon,Senior Planner • Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From:Schooley, Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu] Sent: Monday, May 08,2017 12:50 PM To: Heather McMahon<hmcmahon@albemarle.org>; cschoolev@virginia.edu Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>;Tim Padalino<tpadalino@albemarle.org>; Rachel Falkenstein<rfalkenstein@albemarle.org> Subject: RE:5P2017-9: (Birdwood) UVA Indoor Golf Practice Facility-Amendment Heather—I have a call in to Margaret to discuss this further. With UVA's Office of the Architect overseeing this project as well as review by DHR to confirm that we are not impacting.the historic elements on the site, we may be able to work out something that provides sufficient rehview without committing too much to documentation for the SP. That was the issue previously, by providing a site plan for the SP we are back asking for another SP amendment although the building is largely the same only sited 342' to the west. Thanks for bringing this to our attention. 2 Chris From: Heather McMahon (mailto:hmcmahon@albemarle.org] Sent:Thursday, May 04, 2017 5:15 PM To: cschooley@virginia.edu • Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>;Tim Padalino<tpadalino@albemarle.org>; Rachel Falkenstein<rfalkenstein@albemarle.org> Subject:SP2017-9: (Birdwood) UVA Indoor Golf Practice Facility-Amendment Good afternoon, Mr.Schooley, I have been asked to provide comments on the Special Use Permit(SP2017-9)for the proposed new UVA Indoor Golf Practice Facility on the Birdwood grounds from the perspective of Historic Preservation; I'm hoping you could clarify/answer some questions I have and provide additional materials that could help hone my comments before they are due to the lead planner on this project by May 17. As the conceptual plan submitted with the SP shows a potential development area that is extensive, I could not recommend the proposed general location until I better understand how the new facility and its associated parking would impact the historic structures and landscape features of this significant site.An email sent to my colleague, Rachel Falkenstein,on February 24, 2017 includes an attachment(which I have included with this email)of a more detailed concept plan ("West site plan") in which the proposed facility is located southwest of the mansion,among the early 20th- century stone farm buildings. Can you clarify whether this placement is the most current concept plan? If this placement is what is being proposed, could you please provide more information on how the new facility will be placed vis-à-vis the historic rubble-stone garage? For instance,the site plans that were submitted with the Site Development Plan (SDP2017-19) application show the historic stone garage attached or integrated into the new facility rather than abutting it,which is suggested in the February concept plan I've attached to this email. Architectural elevations and plans would clarify these questions,and if you have such, please provide them at your earliest convenience.Similarly,the two architectural renderings included in the SDP were reproduced in black-and- white, making them difficult to read; please provide color versions of the renderings for review. My comments would also benefit from understanding what level of restoration versus rehabilitation is being proposed for the three historic farm structures,(the garage,the granary, and the silo)that will be most impacted by the new facility if the placement is, indeed,what is proposed in the February concept plan ("West site plan").Also, I know that the VDHR commented upon the original scheme, in which the new facility's placement was due south of the main house —has the VDHR commented upon this new site placement? If you have comments from the VDHR, I would be pleased to have them as well,as they will inform my own. I look forward to hearing from you. Please feel free to email or telephone me if you have any questions. Thanks, Heather McMahon,Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 _ 434-296-5832 x3278 hmcmahon@albemarle.org 3 • Tim Padalino 'From: Schooley, Christopher D. (Chris) (cds7c) <cds7c@eservices.virginia.edu> Sent: Monday, May 22 '2017-10:29 AM To: Rachel Falkenstein;Tim Padalino Subject: FW:SUP/Site Plan Discussion Summary Attachments: SUP Birdwood; RE: SUP Birdwood; RE: SUP Birdwood Importance: High Follow Up Flag: Follow up Flag Status: Flagged Rachel and Tim See Fred.Missel's notes below on his correspondence with Liz Palmerand Mark Graham about the ability for the SUP and Site Plan to run concurrently,which we interpreted to mean a condition for Final Site Plan approval would be SUP approval. It is also our assumption that any comments regarding the approval of the ARB and SUP would be resolved prior to final site plan approval, not Initial Site Plan Approval. Please call with any questions. Thanks. CHRIS University of Virginia Foundation 0:(434)982-3777 I M: (434) 989-9752 From: Missel, Frederick Allen (fam5c) Sent: Monday, May 22, 2017 10:24 AM To:Schooley, Christopher D. (Chris) (cds7c)<cds7c@eservices.virginia.edu> - Subject:SUP/Site Plan Discussion Summary Importance: High Chris,as a reminder and in support of the current SUP/Site Plan concurrent process, I wanted to provide the following summary of past discussions: 1. Pre-application conference was the first time I recall that we questioned the need for the SUP amendment due to the similar program and proximity of the revised golf practice facility location. During this, Ron H thought we would need an amendment but would review with legal. I believe that did occur and that the finding was that a SUP amendment was needed. During that meeting, it was offered that the SUP and Site Plan process could run "concurrently." 2. I reached out'to Liz Palmer for a meeting to cover two subjects: 1)to provide an overview of Boar's Head/Birdwood short and long-term plans and 2)to discuss the need for the SUP and the possibility of concurrent review w/site plan. Liz saw the rationale behind the need for a SUP amendment,and offered full. support of a concurrent review of the site plan. Liz mentioned that she had spoken with Mark Graham and told him she would be meeting with me and would get more information on the project. 1 • • 3. Liz reached out tome saying that she needed a summary of what we were requesting for the BOS meeting(see attached emails). She explained that Mark indicated a BOS action was required to allow the concurrent review to occur and that she would bring the issue up at the BOS meeting on April 18m 4. •I reached out to Lii to ask the status of the review and she replied with the attached email saying she had spoken with staff and everything was moving ahead as planned. Hope this helps keep us-on the concurrent track. Let me know if there is anything I can be doing to assist further. -Fred FRED MISSEL Director of Design and Development University of Virginia Foundation P.O. Box 400218,Charlottesville,VA 22904-4218 (434)243-25861 fmissel@virginia.edu - UVAFoundation.com . bfj Please considerthe environment before printing this e-mail • • • Tim Padalino From: Missel, Frederick Allen (fam5c) <fam5c@eservices.virginia.edu> Sent: Wednesday, May 03, 2017 2:39 PM To: Liz Palmer Subject: RE:SUP Birdwood Great! I have not heard a peep which usually means we are good. Thanks for your help as always and BTW—there is now only a 40%chance of rain on Saturday! May see you at Batesville Days! -FM Fred Missel University of Virginia Foundation (434)243-25861 fmissel(Wvirginia.edu From: Liz Palmer [mailto:lpalmer@albemarle.org] Sent:Wednesday, May 03, 2017 2:26 PM To: Missel, Frederick Allen (fam5c)<fam5c@eservices.virginia.edu> Subject: RE:SUP Birdwood yes... and I talked with staff. I was told everything was moving ahead swimmingly.... and there was no need for me to be asking questions. So I assume all is OK? Liz Palmer (434) 964-7876 Samuel Miller District Representative • Albemarle County Board of Supervisors From: Missel, Frederick Allen (fam5c) [fam5c@eservices.virginia.edu] Sent: Wednesday, May 03, 2017 1:01 PM To: Liz Palmer Subject: Fwd: SUP Birdwood Hi Liz, seeing you today reminded me to follow up re the process below. I assume all is ok? -Fred Begin forwarded message: From: "Missel, Frederick Allen(fam5c)" <fam5c c(deservices.virginia.edu> Date: April 17, 2017 at 10:04:32 AM EDT To: Liz Palmer<lpalmer cr;albemarle.org> Subject: RE: SUP Birdwood Liz, as requested -The University of Virginia Foundation (UVAF) is submitting to Albemarle County a Special Use Permit Amendment for parcel 75-63 (the Birdwood Golf Course Parcel)for an Indoor Golf Facility. Currently,the Birdwood Golf Course Parcel is governed by SP 96-53 as well as SP 2015-19. The SP 96-53 allows for existing golf uses, but requires an amended special use permit for any new construction. The SP 2015-19 was approved for this use, however, UVA has requested the building be shifted approximately 350 feet to the west, thus an amendment to the SP is required. This shift in location is the only proposed change to the approved Special Use Permit,SP 2015-19. 1 • The Site Plan for this Facility was submitted to Albemarle County on April 3, 2017. It is requested that the approval of the Special Use Permit Amendment be made a condition for approval of a Final Site Plan, allowing the site plan process and the Special Use Permit process to run concurrently. So you are aware, we had been advised by staff via email that this process would be acceptable, but understand that Mark would like this to be mentioned at the Board. Many thanks for your continued support and let me know if you need anything further in support of this process. Best, Fred Fred Missel • University of Virginia Foundation (434)243-25861 fmissel@virginia.edu From: Liz Palmer [mailto:lpalmer@albemarle.org] Sent:Sunday,April 16, 2017 6:22 PM To: Missel, Frederick Allen (fam5c) <fam5c@eservices.virginia.edu> Subject:SUP Birdwood Fred, I spoke with Mark Graham on Friday. He said that all we need is board approval to review the site plan at the same time as the sup amendment. I need to bring it up at the board meeting on Tuesday. Please tell me exactly what you are asking for so I can properly convey it to the board on Tuesday. I believe I know but I need to be specific. 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X \ -��YI .:1 I sl'r't� '`' 1AA14tfNrAL�- - y-r •. `�•%,•'', _ • • ,! r ;I! •r• •' .r\ .-. -.a._ Tim Padalino From: Long, Valerie <vlong@williamsmullen.com> Sent: Monday, October 09, 2017 12:24 PM To: Tim Padalino;Amelia McCulley Cc: Chris Schooley;Ashley Davies Subject: Redesign of UVA Birdwood Golf Course Attachments: SP201700009_UVA Golf_Recommend Conditions_TRACK CHANGES 2017-08-22.pdf Tim & Amelia, Thank you to both of you for the time you and others in the Community Development Department have spent working with us on the issues involving the UVA Foundation's properties and projects at Birdwood, we sincerely appreciate it. One of the issues we discussed at our meeting on September 8th was the planned redesign of the Birdwood Golf Course. At that meeting we were able to explain how the boundaries of the proposed redesigned course would be within the boundaries of the existing course. We also provided exhibits demonstrating that the redesign does not increase the intensity of use, since we have removed from the proposal the planned addition of the short course/9-hole course. As a reminder,this short course/9-hole course is distinguished from the existing "Short Game Practice Facility," which is where the UVA Golf Teams practice their "short game" (putting, chipping, etc.). Here is a link to the UVA Sports website that refers to this existing facility: http://www.virginiasports.com/facilities/m-golf-law-oehmig.html As part of the proposed redesign of the overall course, this existing Short Game Practice Facility would be relocated to an area near the northwest corner of the property. My notes indicate that Amelia was going to take a more detailed look at this and then get back to us as to whether the course redesign is permitted under the existing conditions of approval for the SUP that covers the course (SP 2017-00009), which the Board approved on September 13th for the to-be-constructed Indoor Golf Practice Facility. A copy of the final approved conditions of approval for that SUP are attached for your ease of reference. Tim, you had indicated in an email last month that it seemed like the redesign of the existing 18 golf holes would be permitted without the need for an amendment to the SUP, but that you were still working through the final issues. Please let me know if you have any questions for anyone on our team, or if there is any other information that you need to address this issue. Thank you again for all of your assistance with this and other projects at Birdwood. 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S ' }a y ``s�.� t; �3xtN , t�� CyARLOTTESVILL . i '�l jk1l� .:54� n� +v'u. �t� d7.i t_S.ti! _ • y1 it 1 \42 .Q • Tim Padalino From: Tim Pada' Sent: onday, September 11, 2017 9:50 AM To: 'Long,Valerie' Cc: Schooley, Christopher D. (Chris) (cds7c);Ashley Davies Subject: RE:SP 2017-00009: UVA Golf Practice Facility Attachments: Screenshot_Granicus_AttachG_redline PC recommended conditions.docx; SP201700009 _UVA Golf Recommend Conditions TRACK CHANGES 2017-08-22.docx Hello Valerie, You're certainly welcome; and thanks to you, Ashley, and Chris for coming in to Community Development for yet another discussion. I think Attachment G is actually okay; I just checked in Granicus, and it is in fact a Word doc showing Track Changes. I just opened that software system, and opened Attachment G for that agenda item, and grabbed a screenshot of the redline format(see the attached screenshot Word doc). And as requested, I've also attached the actual redline Word doc for further reference. . (Regarding the Discussion section of the BOS Transmittal, thanks for pointing out that language that you feel is potentially outdated, or perhaps less than perfectly accurate, relative to our most recent discussion last Friday. However, it essentially says that neither the road connector nor the golf course expansion (inclusive of the 9-hole short course) would be permissible without an SP amendment, which I believe is what Amelia conveyed on Friday. It actually doesn't say that the golf course renovation (18 holes) cannot be permitted administratively, since we hadn't really analyzed that specific proposal (renovation of 18 holes without the addition of a new 9-hole short course). Even so, I will be prepared to clarify those details—that the renovation of the existing 18 golf holes seems to be okay Ev trelative to the existing SP conditions of approval, but that the proposed addition of a new 9-hole short course seems to only be permissible.with an SP amendment. And I will be prepared to otherwise provide an update to the BOS regarding the latest status of these important, nuanced issues. As you suggested, it maybe prudent to simply note that these zoning questions are not entirely resolved at this time. For the sake of clarity and brevity, I will most likely try to keep my initial presentation to the BOS focused exclusively on the indoor golf practice facility proposal, and then be prepared to follow up with updates and broader discussion regarding other future projects and permitting requirements/processes. I hope this info is helpful. Thanks again for your message, Valerie. Please let me know if you have any issues or questions re: the attachments, or let me know if any additional discussion is needed about what I've shared above. Thanks— Tim Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 1 From: Long,Valerie [mailto:vlong@williamsmullen.com] Sent: Friday,September 08, 2017 6:11 PM To:Tim Padalino<tpadalino@albemarle.org> Cc:Schooley,Christopher D. (Chris) (cds7c)<cds7c@eservices.virginia.edu>;Ashley Davies <adavies@williamsmullen.com> Subject:SP 2017-00009: UVA Golf Practice Facility Hi Tim, Thanks again for your time today on all the UVA Foundation matters, we appreciate your assistance as we work through the many nuances and coordination issues associated with each project. After I returned to the office I pulled up the agenda and staff report for the Board hearing, and had two questions/comments: 1. I see that Attachment G is referenced as being "Redline changes to PC's Recommended Conditions," but the document that is attached does not show any redlines or edits. I see the technical differences in the first paragraph, such as the preference to the updated Illustrative Site plan as modified by staff, but before I go through the conditions line by line to make sure we are aware of any changes, I wanted to see if you had a redline that you could share. And I wanted you to be aware about this in case others ask you about it. I realize that it may be that the wrong document was inadvertently uploaded to the system. If you do not have an actual redline version, would you be able to send me the documents in Word or even cut and pasted into an email so I could run the redline using our software? I cannot do it using a PDF file. 2. I noted in the Discussion section the statements about the connector road and the redesign of the golf course facility would not be permitted administratively. In light of our discussions this afternoon about the golf course redesign, would it be possible to mention at the Board meeting that that issue has not yet been completely resolved? We felt like that after providing Amelia with more information and explanation about the proposal, that she may have come to a different conclusion. We will be following up with her to make sure we are clear on what our next steps are in that regard, but in the meantime we would like to keep this option open, and so wanted to see if you were ok with providing that minor update to the Board on Wednesday since it is so specifically addressed in the staff report. Thanks again, and we will see you on Wednesday evening if not before. Valerie Valerie Wagner Long I Attorney I Williams Mullen • 321 East Main St.Suite 400 I Charlottesville,VA 22902-3200 T 434.951.5709 I C 434-242-6792 I F 434.817.0977 I vlono(awilliamsmullen.com I www.williamsmullen.com NOTICE: Information contained in this transmission to the named addressee is proprietary and is subject to attorney-client privilege and work product confidentiality. If the recipient of this transmission is not the named addressee,the recipient should immediately notify the sender and destroy the information transmitted without making any copy or distribution thereof. 2 Tim Padalino From: Tim Padalino Sent: Friday, September 01, 2017 4:52 PM To: Fred Missel; Chris Schooley; 'nperkins@uvafoundation.com';Valerie Long;Ashley Davies Cc: Andrew Gast-Bray;Amelia McCulley; Elaine Echols Subject: Birdwood/Boar's Head Hello everyone, Thanks for coming in to Community Development this afternoon, and thank you for the constructive dialogue and for sharing new information. At Andrew's request, I'm attempting to briefly reflect a few"next step" items that were discussed today: - Proceed with SP2017-09 for UVA Golf Indoor Practice Facility: o BOS Hearing scheduled for 9/13 - Request to meet with Zoning Administrator Amelia McCulley: o Discuss the existing SP conditions of approval and discuss the latest version of proposed future projects o I have begun coordinating possible meeting date/times on the County side. UVAF/WM folks: are you available to meet next Friday, September 8 either at 1:00 or at 3:00? - Possible different permitting approaches/options for future projects (connector road; Birdwood Golf Course redesign; UVA Tennis facility): o Submit application ASAP for connector road only (either as an SP Amendment or Road Plans/WP0— TBD with additional discussion with Amelia)... • Explore different possible approaches to the connector road project, including: • 1.) initially building this as a "construction road" with gate-restricted access and to be used only in conjunction with infrequent special events; • 2.) initially building this as a private street providing interparcel connectivity, but without any associated improvements to intersection of Golf Course Drive and 250; or • 3.) initially building this as a private street and in connection with intersection improvements at the intersection of Golf Course Drive and 250. o Determine permitting requirements for most recent approach to Birdwood Golf Course redesign (SP Amend or ?); o Determine how other projects should relate to future SP-Amendment application that is required for the proposed UVA Tennis facility; o Prepare "Master Plan" SP Amendment application, encompassing all known future projects/improvements • this was considered problematic with regards to the scope/complexity and how that could negatively affect the timing of more urgent, smaller components I hope this info is helpful; if anyone feels compelled to add or clarify anything, that is certainly welcome. This is only intended to be an informal recap of what we discussed, and I may not have captured or worded everything with perfect accuracy. 1 Regardless, please let us know about the possibility of meeting next Friday afternoon (September 8); that is the first day that Andrew, Amelia, Elaine, and I are available. If necessary, we can push it out until the following week. Was there also any desire to (separately) pull together a similar meeting with VDOT at this time (or in immediate near future)? Thanks, all. Enjoy the holiday weekend--- Tim Padalino, AICP Senior Planner I Community Development Department County of Albemarle, Virginia https://www.albemarle.om/department.asp?department=cdd (434)-296-5832 x. 3088 2 UvAF at(tliii u 'iYMS ►w aakew.4wG (COM1 *e RA. + Wase44,-... iMP.at..•(n4 ) ca., ., ....14 bwaler P jw1'(asa -., Vvar: ftiz5 t if rk 1`zqo w` 'tA a It+ FIA„a,./ 1.Nc w44-44wis slay 14 ^, CAMS tf+Sw+kw"..~X Wilton ( rot (.wShw,1M.) 'l>r (IOvoij, WR.t ,'r. N BOSS " toiLow \) a y 'f1L ,• 4` '�/ ' 7r_�'_,,�IcvIjGith ... - k46.40... 4 ' psw*.4( 4-6 /to c,..1,444 - 1Mi k )j2c.4 NA0d6? 1. stoat^ • Cs, k 4 5r c 4476. j)CoA+�cl (out S CM fit re-W` ai)t • Ar • wad-ati Ny ... Ci) 1.4—,..,,,, 4,-r _ t,,..:.1•18 ..),.....t.. th(k Ms a r..�, 4AW.k7.6.) U644 .,, t4Our4, 3 M.A.. 6.'I*Y4 w AU.. I•'.r, d 114'( M 1 vivant Mn S;s . SCIai titab wrn►h l{, @ (^.(. purr. 1 250 (it* ;SAP441) ..: tiailln IC I►, �... 6yM, • * (?) V17•r INA44w= w Sr ( kry AV-"; rat( —1.1) 11 s►fn�l vv.t I.s1 A. Iwo �,r►ca►ns • ewe uu (as - .1„i't1) -cmotv.40.. r~)1" St ', '>tic1;c . . . • v�, ,- /IN*.(Ilk ;.r ytti. m Boars Head-- Major Project Construction Schedules* 17-Jul-17 2017 2018 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec UVA Indoor Golf Practice Facility McArthur Squash Center Expansion Connector Road Route 250 Interchange 500/700 Parking Temporary Golf Hole Construction Grow-In BH Food& Beverage *Subject to County review and approvals From:Tim Padalino Sent:Thursday,August 31,2017 10:48 AM To:Andrew Gast-Bray<asastbray@albemarle.org>; Elaine Echols<EECHOLS@albemarle.org> Subject: UVA Foundation >future applications (?) Hi Andrew, You inquired this morning as to whether future UVAF projects/applications might come to fruition in the next 3 months (or less). • Checking the schedule, it appears that the next SP/ZMA submittal date is 9/18. From that submittal date, the earliest available PC public hearing date would be (no sooner than) 12/5. And of course the BOS hearing would be further out beyond that, possibly not until January at the earliest(with consideration of general time constraints as well as the limitations that we might expect with holiday schedules). So in my estimation, there will be no UVAF SP/ZMA applications coming to the BOS within the next three months. EI nalEl e, does that seem like a correct analysis? Even so, the County will likely receive SP Amendment application(s)for Birdwood/Boar's Head properties, requesting approval of the following projects: - New connector road (Golf Course Drive > Berwick Road) - Reconstruction/"realignment"/relocation of existing 18 hole golf course + new 9-hole short course - New UVA Tennis facility I hope this helps. 'Andrew, do you need anything else from me (this morning) on this topic? Thanks --- Tim Padalino, AICP Senior Planner I Community Development Department County of Albemarle, Virginia https://www.albemarle.orq/department.asp?department=cdd (434)-296-5832 x. 3088 2 Tim Padalino From: Elaine Echols Sent: Thursday,August 31, 2017 3:20 PM To: Andrew Gast-Bray;Tim Padalino Subject: UVA Foundation > future applications (?) Tim is right—the soonest it could get to the PC is Dec. 5 according to our schedule.Tim told me that what Andrew was really wondering about is helping UVAF get a decision by the end of the year. I believe that the chances of getting something to the BOS by 12/13/17 are slim to none.Sorry. Working backwards: The project would have to be READY TO APPROVE by BOS by Nov. 20. (legal ad due) That means it would have to go to the PC by Oct.31 Legal ad is due for PC on Monday, 10/9/17 Following our normal schedule,for a Sept. submittal,that would give us a 21/2 day review (start review on Wed. afternoon 10/4/17) We did a non-standard schedule review with the Perrone Robotics, but it was only a wording change to a proffer. If Mark wanted to authorize a nonstandard review, most likely the best we could do would be to take the submittal on 9-18 and check it for completeness by 9-20, we'd have 21/2 weeks to review. Mark would have to authorize it.All CDD staff reviewers would have to commit to getting their comments in a shorter time frame,which might be ok.The applicant would need to have the community meeting very,very soon. ' However, expecting VDOTto move that quickly on reviewing the traffic impact analysis for the tennis complex is probably too much. It is also probably too much to expect UVAF to put all the needed information on the concept plan and that we will recommend approval of everything without a resubmittal. If Ednam isn't ok with the change in traffic circulation and the additional traffic from the tennis complex causes upset, there will be need to be time to resolve this. Having said that,we could probably process the connection by December if the public raises no concerns about a change in the circulation pattern. It may take longer for the golf course because we need a real review opportunity, not just what we have seen on their plan that is on the website.The tennis complex will be the one that takes the most time if there is significant additional traffic. Not sure how else to help. Elaine From:Andrew Gast-Bray Sent:Thursday,August 31,2017 10:50 AM To:Tim Padalino<tpadalino@albemarle.org>; Elaine Echols<EECHOLS@albemarle.org> Subject: RE: UVA Foundation>future applications(?) We need to discuss this prior to tomorrow's meeting... Andrew Gast-Bray (434) 296-5832 x 3254 t Boars Head-- Major Project Construction Schedules* 17-Jul-17 2017 2018 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec UVA Indoor Golf Practice Facility McArthur Squash Center Expansion Connector Road Route 250 Interchange 600/700 Parking Temporary Golf Hole Construction Grow-In BH Food&Beverage *Subject to County review and approvals Tim Padalino Cgrrespr ncL 12wu -k \1Q. From: Megan Yaniglos Sent: Wednesday, August 09, 2017 9:32 AM To: Elaine Echols; Tim Padalino Subject: FW: Boar's Head Projects Megan Yaniglos, AICP Principal Planner Community Development Department Planning Services ph: 434.296.5832 ext. 3004 From: Megan Yaniglos Sent:Tuesday, March 28, 2017 4:05 PM To: 'Schooley, Christopher D. (Chris) (cds7c)'<cds7c@eservices.virginia.edu> Cc: Ron Higgins<rhiggins@albemarle.org> Subject: RE: Boar's Head Projects Forgot to also say that the minor amendment for the connector road should be to the golf course site plan. Thank you, Megan Yaniglos, AICP Principal Planner Community Development Department Planning Services ph: 434.296.5832 ext. 3004 From: Megan Yaniglos Sent:Tuesday, March 28, 2017 4:04 PM To: 'Schooley, Christopher D. (Chris) (cds7c)' <cds7c@eservices.virginia.edu> Cc: Ron Higgins<rhiggins@albemarle.org> Subject: RE: Boar's Head Projects Chris, Squash: will require a major site plan amendment. It's a 60 day review, and then will be 45 day (with 21 day review possible) after the initial 60 days. As discussed, a critical slopes waiver may be required. Connector Road: This will be a minor amendment and you should show it as an accessway. We will route it to VDOT, so I am not sure if it will trigger anything additional in regards to traffic. I would reach out to VDOT before submitting to ask the question. Golf Building: We got confirmation from Ron and legal that the condition is specific to building location as a major element and the changes that you are looking to do would require an amendment to the SP as I stated previously. Thank you, Megan Yaniglos,A/CP Principal Planner Community Development Department Planning Services ph: 434.296.5832 ext. 3004 From:Schooley, Christopher D. (Chris) (cds7c) Imailto:cds7c@eservices.virginia.edu] Sent:Thursday, March 23, 2017 1:27 PM To: Megan Yaniglos<myaniglos@albemarle.org> Subject: Boar's Head Projects Megan— A few follow ups from our meeting on Monday: Squash- - Confirmation we can use the Site Plan Amendment process. - 45-day review cycles? Connector Road - Private streets or site plan process? Golf Building - Legal review on general accord language - Confirmation that if the SUP requirement is upheld,we can proceed with the Initial and the Final Site plan concurrent with the SUP process. We will be submitting the Golf Building site plan next week with the SUP determination still unresolved. We can at least get the process moving forward. Thanks for all of your help on this,we appreciate that it is a lot going on at once for us. Chris CHRIS SCHOOLEY Senior Project Manager University of Virginia Foundation P.O. Box 400218, Charlottesville,VA 22904-4218 0:(434)982-37771 M:(434)989-9752 cschooley@virginia.edu I UVAFoundation.com 2 • ' Tim Padalino From: Megan Yaniglos Sent: Thursday, August 10, 2017 11:04 AM To: Tim Padalino Subject: FW: Boars Head Projects More. Megan Yaniglos, AICP Principal Planner Community Development Department Planning Services ph: 434.296.5832 ext. 3004 From: Megan Yaniglos Sent:Thursday, March 09, 2017 4:32 PM To: 'Schooley, Christopher D. (Chris) (cds7c)' <cds7c@eservices.virginia.edu>; Elaine Echols<EECHOLS@albemarle.org>; David Benish<DBENISH@albemarle.org> Cc: Rachel Falkenstein<rfalkenstein@albemarle.org> Subject: RE: Boars Head Projects Chris, We may be able to move the SP amendment faster since much of the review has been done, however it will be unknown until we get into the review when the application is submitted. Would also need to run by the Board member if we could waive the community meeting. However, I would guess construction in August is unlikely with a new SP and site plan. We could proceed like you did previously and review the new SP and the new site plan concurrently, however, I would not approve an initial site plan with the new layout without an amended SP application/submittal. Yes, the advantage with continuing with the current site plan in accord with the approved SP and not move the facility is that you (depending on the boring results and other outstanding site plan comments) would be able to meet your deadline for starting construction. Megan Yaniglos, AICP Principal Planner Community Development Department Planning Services ph: 434.296.5832 ext. 3004 From:Schooley, Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu] Sent:Thursday, March 09, 2017 12:26 PM To: Megan Yaniglos<myaniglos@albemarle.org>; Elaine Echols<EECHOLS@albemarle.org> Cc: Rachel Falkenstein<rfalkenstein@albemarle.org> Subject: RE: Boars Head Projects Thanks Megan. 1 Is the amendment to the SP the full process or can we can we submit a new graphic (Amend the amendment)? Are there other avenues for us to make up this time? Could we proceed with the site plan process under the former SP and have them tracking concurrently? Is there any advantage to proceeding with the existing site plan? I will reach out to Ron for a pre-app for Squash. CHRIS University of Virginia Foundation 0:(434)982-3777 I M: (434)989-9752 From: Megan Yaniglos [mailto:myaniglos@albemarle.org] Sent:Thursday, March 09, 2017 10:55 AM To:Schooley, Christopher D. (Chris) (cds7c) <cds7c@eservices.virginia.edu>; Elaine Echols<EECHOLS@albemarle.org> Cc: Rachel Falkenstein<rfalkenstein@albemarle.org> Subject: RE: Boars Head Projects Chris, The location and other changes to the indoor golf facility would require an amendment to your special use permit. See attached conditions. One of the major elements in condition #1 is the building location. In addition to the amendment to the SP, a new initial site plan would need to be submitted. As for squash facility. Please contact Ron Higgins to set up a pre-app so that we can determine what level of review is needed. I believe Boar's Head has a special use permit already, so I am not sure if this will trigger an amendment to that as well. Also, from the information you provided, I cannot determine what degree of amendment will be required, as no information about how many parking spaces are being added and how large the addition would be. The best course would be to schedule a pre-app for this. Let me know if you have additional questions. Thank you, Megan Yaniglos, AICP Principal Planner Community Development Department Planning Services ph: 434.296.5832 ext. 3004 From:Schooley, Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu] Sent:Tuesday, March 07, 2017 1:34 PM To: Elaine Echols<EECHOLS@albemarle.org> Cc: Megan Yaniglos<myaniglos@albemarle.org>; Rachel Falkenstein<rfalkenstein@albemarle.org> Subject: RE: Boars Head Projects Thank you, Elaine. Correct, there have not been submittals in 2017 for either project. Dewberry is working on both and we have asked them to be prepared for submittals by the end of March. Thank you. 2 Tim Padalino From: Megan Yaniglos Sent: Thursday, August 10, 2017 11:03 AM To: Tim Padalino Subject: FW: Boars Head Projects Background email on the preapp discussion Megan Yaniglos, AICP Principal Planner Community Development Department Planning Services ph: 434.296.5832 ext. 3004 From: Megan Yaniglos Sent:Thursday, March 09, 2017 10:54 AM To: 'Schooley, Christopher D. (Chris) (cds7c)'<cds7c@eservices.virginia.edu>; Elaine Echols<EECHOLS@albemarle.org> Cc: Rachel Falkenstein<rfalkenstein@albemarle.org> Subject: RE: Boars Head Projects Chris, The location and other changes to the indoor golf facility would require an amendment to your special use permit. See attached conditions. One of the major elements in condition #1 is the building location. In addition to the amendment to the SP, a new initial site plan would need to be submitted. As for squash facility. Please contact Ron Higgins to set up a pre-app so that we can determine what level of review is needed. I believe Boar's Head has a special use permit already, so I am not sure if this will trigger an amendment to that as well. Also, from the information you provided, I cannot determine what degree of amendment will be required, as no information about how many parking spaces are being added and how large the addition would be. The best course would be to schedule a preapp for this. Let me know if you have additional questions. Thank you, Megan Yaniglos, AICP Principal Planner Community Development Department Planning Services ph: 434.296.5832 ext. 3004 From:Schooley, Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu] Sent:Tuesday, March 07, 2017 1:34 PM To: Elaine Echols<EECHOLS@albemarle.org> Cc: Megan Yaniglos<myaniglos@albemarle.org>; Rachel Falkenstein<rfalkenstein@albemarle.org> Subject: RE: Boars Head Projects Thank you, Elaine. 1 • -4J Correct,there have not been submittals in 2017 for either project. Dewberry is working on both and we have asked them to be prepared for submittals by the end of March. Thank you. CHRIS University of Virginia Foundation 0:(434)982-3777 I M: (434)989-9752 From: Elaine Echols [mailto:EECHOLS@albemarle.org] Sent:Tuesday, March 07,2017 1:29 PM To:Schooley,Christopher D. (Chris) (cds7c)<cds7c@eservices.virginia.edu> Cc: Megan Yaniglos<mvaniglos@albemarle.org>; Rachel Falkenstein <rfalkenstein@albemarle.org> Subject: RE: Boars Head Projects • Hello Chris, I hope this email finds you well. Will has been filling in for Rachel on some of her projects. I'm guessing that there haven't been any submittals on these projects since before Rachel left on maternity leave—is that correct? If there have been no resubmittals, then it most likely hasn't been assigned. Rachel will be starting back part-time tomorrow and may pick this back up on her return. Megan manages site plans and plats and will be coordinating with Rachel on projects. With this email, I'm asking Megan or Rachel to get back with you to let you know next steps. Thanks. Elaine From:Schooley,Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu] Sent:Tuesday, March 07, 2017 11:54 AM To: Elaine Echols<EECHOLS@albemarle.org> Subject: FW: Boars Head Projects Elaine— As you can see below, I reached out to Will Cockrell and Rachel Falkenstein about two projects at Boar's Head that we would like to discuss with you guys. I had heard that Will was covering Rachel's work while she was out, but when I didn't get a reply from the my second effort, I looked up Will's number to give him a call. I don't see him on the County's contact list, so I was concerned that maybe Will and Rachel are both out. We have heard you guys are very busy,we just wanted a chance to walk through two projects with someone so we could get direction on how to proceed. If you could please direct me to the appropriate planner, it would be greatly appreciated. Thank you! CHRIS 2 University of Virginia Foundation • 0:(434)982-3777 I M: (434)989-9752 From:Schooley, Christopher D. (Chris) (cds7c) Sent: Friday, March 03, 2017 3:11 PM To: 'wcockrell@albemarle.org' <wcockrell@albemarle.org> Cc: 'rfalkenstein@albemarle.org' <rfalkenstein@albemarle.org>; 'Nelson,Amy' <abnelson@Dewberry.com>; dkeeler@dewberry.com Subject: RE: Boars Head Projects Will and/or Rachel— Can we discuss early next week? We would like to schedule a meetings for discussions with engineering as soon as possible. Thank you CHRIS University of Virginia Foundation 0:(434)982-3777 I M: (434) 989-9752 From:Schooley, Christopher D. (Chris) (cds7c) Sent: Friday, February 24, 2017 12:33 PM To: 'wcockrell@albemarle.org' <wcockrell@albemarle.org> Cc: 'rfalkenstein@albemarle.org' <rfalkenstein@albemarle.org>; Nelson, Amy<abnelson@Dewberry.com>; dkeeler@dewberry.com Subject: Boars Head Projects Will (and/or Rachel, if she is back in the office)— We have two projects that we would like to discuss. First,the UVA Golf Indoor Practice Facility was nearing site plan approval in Nov/Dec when Engineering requesting borings where the biofilter was to be located. About that same time, due to some master planning work at the Boar's Head, UVA agreed to move this building location to the west by about 200 yards(see attached plan). With the change of location,we didn't see the point in doing soil borings for the biofilter location that wasn't to be used. Now,the question is how much of the previous site plan process can be applied to this site. Many of the larger scale issues (access to the Birdwood Mansion site with VDOT, utilities, neighbors) is unchanged. We would appreciate your direction. We are under a time constraint, UVA has set a deadline for August to begin construction. Secondly, the McArthur Squash Center was an approved site plan from 2012. We are studying ways to add on to this building. The anticipated site impacts would be as shown below. We would prefer to handle this as a site plan amendment as we also need to be under construction by summer to meet our deadline for delivering the building. Thank you very much for your feedback. 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Box 400218, Charlottesville,VA 22904-4218 0:(434)982-37771 M:(434)989-9752 cschoolev@virginia.edu 1 UVAFoundation.com 5 SP Conditions for Birdwood Property (Tax Map 75 Parcel 63) August 16, 2017 Existing Condition#3 (SP2015-19) / Recommended Condition#4 (SP2017-09): "Any new construction at the existing golf course facility and site other than the site improvements shown on the Illustrative Site Plan, except for minor changes (such as additional practice tees, modifications of greens and other changes that do not require a site plan), shall require an amended special use permit." Note:SP2015-19 contains language for"Layout Plan"and not"Illustrative Site Plan" Possible Alternatives: Option A: is (draft) language would be a revision to the existing SP condition: Any ne construction and/or improvements at the subject property other than the improvements shown of ie Illustrative Site Plan shall require an amended special use permit, except for the following, provided that the new construction and/or improvements do not adversely impact the historic resources within the approximately 12-acre area listed National Register of Historic Places • Modifications to golf course layout within the boundaries of the existing golf course; • Construction of golf-related structures or other golf-related improvements which primarily support the use of the existing golf course and which occur within the boundaries of the existing golf course. Option B: This (draft) language would be a revision to the existing SP condition: Any new construction and/or improvements other than those listed below shall require amendment of this special use permit: 1. Construction and improvements shown on the application plan, and 2. Provided that the boundaries of the existing course are not expanded, activities not involving building permits such as: a. Modifications/alterations/redesign of the golf course layout, b. Modifications/alterations/redesign of cart paths, c. Support structures, d. Plantings, 3. Provided that the boundaries of the existing course are not,expanded, temporary activities (not to exceed X number of consecutive days) involving building permits such as: a. Tents b. Viewing stands c. Sanitation facilities eta 2ap-- Other Issues: • A concept plan /application plan showing all affected portions of Birdwood property(or, alternately, a property-wide application plan)would need to be prepared and submitted, so that condition language can reference such an exhibit. • For any modifications being considered to the SP condition language, important elements/factors for consideration include: o Area(s)? • Existing golf course (how to determine boundaries?) ■ Historic Site listed on NRHP (former 12-acre Birdwood Pavilion tract and/or 4-acre Middleton House tract?) - • Areas designated "Parks & Green Systems" in Comp Plan o Activities? tail ' Aga1' prelowil sker SL'reS • Permanent: • Structures (requiring building permits) • Structures (not requiring building permits) • Tree removal (esp. in areas near adjoining residential districts/neighborhoods) • Stormwater Management facilities • Parking • Other? • Temporary: • Viewing Stands • Other? o Other? . V1 SP Conditions for Birdwood Property (Tax Map 75 Parcel 63) August 16, 2017 . Existing Condition#3 (SP2015-19) / Recommended Condition #4 (SP2017-09): "Any new construction at the existing golf course facility and site other than the site improvements shown on the Illustrative Site Plan, except for minor changes (such as additional practice tees, modifications of greens and other changes that do not require a site plan), shall require an amended special use permit." Note: SP2015-19 contains language for"Layout Plan"and not`Illustrative Site Plan" Possible Alternatives: Option A: This (draft)language would be a revision to the existing SP condition: Any new construction and/or improvements at the subject property other than the improvements shown on the Illustrative Site Plan shall require an amended special use permit, except for the following, provided that the new construction and/or improvements do not adversely impact the historic resources within the approximately 12-acre area listed National Register of Historic Places • Modifications to golf course layout within the boundaries of the existing golf course; • Construction of golf-related structures or other golf-related improvements which primarily support the use of the existing golf course and which occur within the boundaries of the existing golf course. Option B: This (draft) language would be a revision to the existing SP condition: Any new construction and/or improvements other than those listed below shall require amendment of this special use permit: 1. Construction and improvements shown on the application plan, and 2. Provided that the boundaries of the existing course are not expanded, activities not involving building permits such as: a. Modifications/alterations/redesign of the golf course layout, b. Modifications/alterations/redesign of cart paths, c. Support structures, d. Plantings, 3. Provided that the boundaries of the existing course are not expanded, temporary activities (not to exceed X number of consecutive days) involving building permits such as: a. Tents b. Viewing stands c. Sanitation facilities Other Issues: • A concept plan/application plan showing all affected portions of Birdwood property (or, alternately,'a property-wide application plan)would need to be prepared and submitted, so that condition language can reference such an exhibit. • For any modifications being considered to the SP condition language, important elements/factors for consideration include: o Area(s)? • Existing golf course (how to determine boundaries?) • Historic Site listed on NRHP (former 12-acre Birdwood Pavilion tract and/or 4-acre Middleton House tract?) • Areas designated "Parks & Green Systems" in Comp Plan o Activities? • Permanent: • Structures (requiring building permits) • Structures (not requiring building permits) • Tree removal (esp. in areas near adjoining residential districts/neighborhoods) • Stormwater Management facilities • Parking • Other? • Temporary: • Viewing Stands • Other? o Other? J SP Conditions for Birdwood Property (Tax Map 75 Parcel 63) August 16, 2017 Existing Condition #3 (SP2015-19) / Recommended Condition #4 (SP2017-09): "Any new construction at the existing golf course facility and site other than the site improvements shown on the Illustrative Site Plan, except for minor changes (such as additional practice tees, modifications of greens and other changes that do not require a site plan), shall require an amended special use permit." Note: SP2015-19 contains language for"Layout Plan"and not "Illustrative Site Plan" Possible Alternatives: Option A: his (draft) language would be a revision to the existing SP condition: w construction and/or improvements at the subject property other than the improvements shown on the Illustrative Site Plan shall require an amended special use permit, except for the following, provided that the new construction and/or improvements do not adversely impact the historic resources within the approximately 12-acre area listed National Register of Historic Places • Modifications to golf course layout within the boundaries of the existing golf course; • Construction of golf-related structures or other golf-related improvements which primarily support the use of the existing golf course and which occur within the boundaries of the existing golf course. Option B: This (draft) language would be a revision to the existing SP condition: Any new construction and/or improvements other than those listed below shall require amendment of this special use permit: 1. Construction and improvements shown on the flan, and 2. Provided that the boundaries of the existing-0eee are not expanded, activities not involving building permits such as: a. Modifications/alterations/redesign of the golf course layout, b. Modifications/alterations/redesign of cart paths, c. Support structures, d. Plantings, 3. Provided that the boundaries of the existing course are not expanded, temporary activities (not to exceed X number of consecutive days) involving building permits such as: a. Tents b. Viewing stands c. Sanitation facilities Other Issues: • A concept plan /application plan showing all affected portions of Birdwood property(or, alternately, a property-wide application plan)would need to be prepared and submitted, so that condition language can reference such an exhibit. • For any modifications being considered to the SP condition language, important elements/factors for consideration include: o Area(s)? • Existing golf course (how to determine boundaries?) • Historic Site listed on NRHP (former 12-acre Birdwood Pavilion tract and/or 4-acre Middleton House tract?) • Areas designated "Parks &Green Systems" in Comp Plan o Activities? • Permanent: • Structures (requiring building.permits) • Structures (not requiring building permits) • Tree removal (esp. in areas near adjoining residential,districts/neighborhoods) • Stormwater Management facilities • Parking • Other? • ,Temporary: • Viewing Stands • Other? o Other? 4 SP Conditions for Birdwood Property (Tax Map 75 Parcel 63) August 16, 2017 Existing Condition#3 (SP2015-19) / Recommended Condition #4(SP2017-09): "Any new construction at the existing golf course'facility and site other than the site improvements shown on the Illustrative Site Plan, except for minor changes (such as additional practice tees, modifications of greens and other changes that do not require a site plan), shall require an amended special use permit." Note:SP2015-19 contains language for"Layout Plan"and not"Illustrative Site Plan" Possible Alternatives: Option A: This (draft) language would be a revision to the existing SP condition: A ew construction and/or improvements at the subject property other than the improvements shown on the Illustrative Site Plan shall require an amended special use permit, except for the following, provided that the new construction and/or improvements do not adversely impact the historic resources within the approximately 12-acre area listed National Register of Historic Places • Modifications to golf course layout within the boundaries of the existing golf course; • Construction of golf-related structures or other golf-related improvements which primarily support the use of the existing golf course and which occur within the boundaries of the existing golf course. Option B: This (draft) language would be a revision to the existing SP condition: Any new construction and/or improvements other than those listed below shall require amendment of this special use permit: 1. Construction and improvements shown on the application plan, and 2. Provided that the boundaries of the existing course are not expanded, activities not involving building permits such as: a. Modifications/alterations/redesign of the golf course layout, b. Modifications/alterations/redesign of cart paths, c. Support structures, d. Plantings, 3. Provided that the boundaries of the existing course are not expanded, temporary activities (not to exceed X number of consecutive days) involving building permits such as: a. Tents b. Viewing stands c. Sanitation facilities Other Issues: • A concept plan/application plan showing all affected portions of Birdwood property(or, alternately, a property-wide application plan)would need to be prepared and submitted, so that condition language can reference such an exhibit. • For any modifications being considered to the SP condition language, important elements/factors for consideration include: o Area(s)? • Existing golf course (how to determine boundaries?) • Historic Site listed on NRHP (former 12-acre Birdwood Pavilion tract and/or 4-acre Middleton House tract?) • Areas designated "Parks & Green Systems" in Comp Plan o Activities? • Permanent: • Structures (requiring building permits) • Structures (not requiring building permits) • Tree removal (esp. in areas near adjoining residential districts/neighborhoods) • Stormwater Management facilities • Parking • Other? • Temporary: • Viewing Stands • Other? o Other? D1VROAD BoLINETABLE 'Wrnip °'' Maio ir NO. DIRECTION DISTANCE. VDH N ° �326FUi Ll 574°46'of E ss.55' a F:.H,. Li S83°%4'o6°E 8g.o6' 24333' L3.. 522.°291452E 41.85' IRE °"-*VDH ' °RF i8596'_ L4 504°u'm'E • 103.51' BUILDING iO z L5 N 24°3901°E 240.95' I L6 N 45°21'34°E u5.og' PAVEMENT WIDTH 20'± • TMP75-63 UNIVERSITY OF VIRGINIAFOUNDATION '° TRACTS 3 DB275r325 -• DB423533 PLAT a ' O m o\Olt") icel I IRF o IMP 75.63 r *° , t UNIVERSITY OF VIRGINIA O IRF° 4465°'° IRE FOUNDATION = la PAVEMENT TRACTB Z WIDTH 12'± DB 272.2•325 ♦.. D8419-539 PLAT IRF 16.o6ACRES s-:I c. , • • MATCH a�"' IRF ° MATCH UNE 4:: UNE 2R° 1 IRF ° a 3 6$ IRF °- • 0 I ° 1500 m )�+ • IRE ° . sh.al:'E=4. TIP6GNRC. °IRE UNNERISTYOF ARGINIAFOUNDATION TRACT 12.94 AC. FLAT.O D.B55S5°9,5 O D87543A,376 '4 FLAT I IRE ° DB09-541PLAT BUILDINGS i ° IRE IMP6o-28B /�� 4 O UNWERISTYOFVIRGINIA J FOUNDATION TRACT 4ssAC. „/� OB750-35b376 FLAT [J IRF D•B555-5°3,5+4PLAT • OB41g541PLAT OH4 \ hi/ ,898�-555PLAT 3 49 a la.is4 ° 4, — \O 41 a �N�r4)0 1 . • IRF° N i 5, °W o it 100 0 100 200 2 a93' `I°'/ M IRF NB ' So'W Scale: I` = 100' 354.78 ° IRE SHEET a OF OWNER'S CONSENT NOTES: THE PLATTING OF THE FOLLOWING DESCRIBED LAND a.)THIS SURVEY WAS PERFORMED WITHOUT THE BENEFIT OF A CONTAINING 16.o6 ACRES IS WITH THE FREE CONSENT CURRENT TITLE REPORT AND MAY NOT INDICATE ALL AND IN ACCORDANCE WITH THE DESIRE OF THE ENCUMBRANCES ON THE PROPERTIES SHOWN HEREON. UNDERSIGNED OWNERS,PROPRIETORS,AND TRUSTEES, 2.)ACCORDING TO THE FEMA FLOOD INSURANCE RATE MAPS, IF ANY. � EFFECTIVE DATE FEB.4,2005,COMMUNITY PANEL520006-o226-D. —✓VL��F-�6\ THIS PROPERTY AS SHOWN HEREON LIES IN ZONE"X",NOT WITHIN DATE S CS s A FEMA DEFINED aoo-YEAR FLOOD PLAIN. BY:TIM R.ROSE,CEO 3.)THIS SURVEY IS BASED ON A CURRENT FIELD BOUNDARY UNIVERSITY OF VIRGINIA FOUNDATION SURVEY. TMP 6o•a813,60.2BC&75.63 4)THE LAND USE REGULATIONS LISTED HEREIN ARE IMPOSED PURSUANT TO THE ALBEMARLE COUNTY ZONING ORDINANCE.IN NOTARY PUBLIC: EFFECT ON THIS DATE AND ARE SHOWN FOR INFORMATIONAL PURPOSES ONLY.THEY ARE NOT RESTRICTIVE COVENANTS STATE OF Vir&aa RUNNING WITH THE LAND AND THEIR APPEARANCE ON THIS PLAT COUNTY/CCTV OF N'Iter'a/I.e IS NOT INTENDED TO IMPOSE THEM AS SUCH. THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE A.)CURRENT ZONING: R-a RESIDENTIAL,AND SUBJECT TO SP 96-53. ME THIS 5*' DAY OF M4N ao 15- . B.)TMP o6000-oo-oo-ox8BO AND o6000-ao-oo-o28Co CONTAINING ,,I/1,� /— 26.06 ACRES IS HEREBY ADDED TO AND COMBINED WITH TMP NOTARY PUBLIC A.fl'QA.(PA 07800-oo-oo-a63oo AS SHOWN HEREON. C.)THE PARCEL CONTAINS A BUILDING SITE THAT COMPLIES WITH MY COMMISSION EXPIRES: 91 20 IS SECTION 4.2.3.OF THE ALBEMARLE COUNTY ZONING ORDINANCE. ' D.)THE PROPERTY(TMP o60(10-00-0o-o28Bo AND 06000-00-0o-028C3)IS NOT WITHIN AN ALBEMARLE COUNTY • G �/ AND/OR CITY OF.CHARLOTTESVILLE WATER SUPPLY WATERSHED OR AN AGRICULTURAL-FORESTAL DISTRICT. 0 oe 5.)PROPERTY IS SUBJECT TO(A.)VIRGINIA PUBLIC SERVICE = COMPANY EASEMENT IN-DB 233-272 INSOFAR AS IT MAY.(B)VEPCO Oil EASEMENT IN DB 276-279(BLANKET EASEMENT). - S / J4'4 $ 6.)NO GRAVES,OBJECT OR STRUCTURES MARKING A PLACE OF t44Wi to 4p BURIAL WERE FOUND ON OR NEAR THE PERIMETER OF SUBJECT 0 �/,\, / PROPERTY. \`-♦ SITE i 1 ALBEMARLE COUNTY APPROVAL NATO a ✓ +RC I/�f " ✓o, 3-Ahr MATCH NE BlAowoo06o0couns6 ALBEMARLE COUNTY BOARD OF SUPERVISORS LINE DESIGNATED AGENT I s- SUB201500070 VICINITY MAP FGEND I ''='000' AREA SUMMARY DB=DEED BOOK TMP 6o-2BB=4.nAC IRF=IRON ROD FOUND TMP 6o-IB4-n.94AC. ML=MILE 51.1n+-z6.o6AC. OHU=OVERHEAD UTILITY LINES TMP 703(PER CO.PROPERTY RECORDkA7.944AC. R/W=RIGHT OF WAY TOTAL=544.00AC. TMP=TAX MAP PARCEL VDH=VIRGINIA DEPARTMENT OF HIGHWAYS MONUMENT PLAT SHOWING BOUNDARY LINE ADJUSTMENT COMBINING&ADDING TAX MAP 6o PARCELS 28B&28C TO TAX MAP 75 PARCEL 63 CONTAINING TB OF Yt 16.06 ACRES GG ,� BEING THE LANDS OF f/i UNIVERSITY OF VIRGINIA FOUNDATION '.� Phi/ Y AS SHOWN HEREON ' C.V. KIRK" HUGHES LIC. NO. 145E , SAMUEL MILLER DISTRICT 1 t S-11"ls ALBEMARLE COUNTY,VIRGINIA 4NA stTBVe�a4 APRIL a,2oa5 MAY 4,2oa5(REVISED PER COUNTY COMMENTS) PREPARED FOR:UNIVERSITY OF VIRGINIA FOUNDATION KIRK HUGHES&ASSOCIATES LAND SURVEYORS&PLANNERS 22o EAST HIGH STREET CHARLOTTESVILLE,VA 22902 (434)296.694a FILE NAME:C:ISURVEYS)2o2STaoa5-oaa BIRDWOOD\BLA)aoa5-oao-oa.DWG SHEET 1 OF 2 /INRDAD LINE TABLE pB��e{y. °gt" NO. DIRECTION DISTANCE ail v(q Li 574°46'of E 22.55' VOH L2 583°24'o6'E 8g.o6' L' L3 Sn°29'45'E 45-85' Ra °VDH °RE 18596' L4 Sa4°u'ao'E 203.52' Q ^.•E BUILDING• T0� L5 N 24'39'02'E 240.95' I L6 N45°22'34'E u5.og' PAVD,RNF WIDTH 20'3 ' TMP75-63 UNNERSITYOFVIRGINIA FOUNDATION W " • TRACTS .ae 3 I DB 27u•325 DB419.539PLAT O +�'•• O N. O W OJ�S�Q� are mo ` I z V e IRE o TMP75.63 LP _ ti0ti' �E UNIVERSTTYOFVIRGINIA .. z o IRF �603 IRF I FOUNDATION ' 3Z ° PAVEMENT TRACTS J CC WIDTH 12'3' > DB21u-325 ♦`° DB 429-538 PLAT IRF ° .16.o6 ACRES I J MATCH ',t 1 ': 2-. 3 • 6$ � ° o � y 1500 • - 1. IRF ° n 20 n e. • Sh 4232.E TMPSo-aLC. °IRF UNNERISTY OF VI RGIN IA FOUNDATION TRACK ss.g4AC • � O DB750-352,376PLAT ` . IRF ° 7 D.B555.5o9,5i4PLAT I / DBµ9-5µPIAT • BUILDINGS l'IlIF o WE6o-a8B •/P /ram c J UNNFOUN ATIONGINU /`\/�/ FOUNDATION TRACTA tin AC . ../1 • OB750-3p,376FLAT IRF Lv/ D.B555-509,54 PUT OBµ9-SµPLAT NA I47* Tips ,B B2-555PLAT 3 ss, CDy� /4)0 I • IRF ° N }, o �p},f 100 0 100 200 87.59 - SebISal _ NBg ,•Nr BERME-' - I. 354.78' Scale: 1' = 100' ° IRF SHEET 2 OF a - OWNER'S CONSENT NOTES: THE PLATTING OF THE FOLLOWING DESCRIBED LAND a.)THIS SURVEY WAS PERFORMED WITHOUT THE BENEFIT OF A CONTAINING 16.o6 ACRES IS WITH THE FREE CONSENT CURRENT TITLE REPORT AND MAY NOT INDICATE ALL AND IN ACCORDANCE WITH THE DESIRE OF THE ENCUMBRANCES ON THE PROPERTIES SHOWN HEREON. UNDERSIGNED OWNERS,PROPRIETORS,AND TRUSTEES, 2.)ACCORDING TO THE FEMA FLOOD INSURANCE RATE MAPS, IF ANY. EFFECTIVE DATE FEB.4,2005,COMMUNITY PANEL 52.0006-0226-D. i WlP-t DATE 5 is , 5 THIS PROPERTY AS SHOWN HEREON LIES IN ZONE"X",NOT WITHIN A FEMA DEFINED ioo-YEAR FLOPLAIN. BY:TIM R.ROSE,CEO 3.)THIS SURVEY IS BASED ON AOD CURRENT FIELD BOUNDARY UNIVERSITY OF VIRGINIA FOUNDATION SURVEY. TMP 6o-aBB,6oaBC&75.63 4.)THE LAND USE REGULATIONS LISTED HEREIN ARE IMPOSED PURSUANT TO THE ALBEMARLE COUNTY ZONING ORDINANCE IN NOTARY PUBLIC: EFFECT ON THIS DATE AND ARE SHOWN FOR INFORMATIONAL PURPOSES ONLY.THEY ARE NOT RESTRICTIVE COVENANTS STATE OF VitiVIia _ RUNNING WITH THE LAND AND THEIR APPEARANCE ON THIS PLAT COUNTY/CITY OF (} Bnar I.e. IS NOT INTENDED TO IMPOSETHEM AS SUCH. THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE A.)CURRENT ZONING:R-a RESIDENTIAL,AND SUBJECT TO SP 96-53. ME THIS Oh DAY OF A44 3o IS- B.)TMP o600a-oo-oo-o2BBo AND o6000-00-0o-o2BCo CONTAINING .Q ,I ,I 26.o6 ACRES IS HEREBY ADDED TO AND COMBINED WITH TMP NOTARY PUBLIC 444DL 07600-oo-oo-o63oa AS SHOWN HEREON. I C.)THE PARCEL CONTAINS A BUILDING SITE THAT COMPLIES WITH g MY COMMISSION EXPIRES: 91 2015 SECTION 4.2.a OF THE ALBEMARLE COUNTY ZONING ORDINANCE. D.)THE PROPERTY(TMP o6000-oo-oo-oa8Bo AND _ a6000-oo-oo-o28Co)IS NOT WITHIN AN ALBEMARLE COUNTY G �/ AND/OR CITY OF CHARLOTTESVILLE WATER SUPPLY WATERSHED §1 OR AN AGRICULTURAL-FORESTAL DISTRICT. 5J PROPERTY IS SUBJECT TO(A.)VIRGINIA PUBLIC SERVICE " - COMPANY EASEMENT IN DB 233-272 INSOFAR AS IT MAY.(B)VEPCO EASEMENT IN DB 276-279.(BLANKET EASEMENT). Willii)(4/4111, / 4. I, 6.)NO GRAVES,OBJECT OR STRUCTURES MARKING A PLACE OF BURIAL WERE FOUNDON OR NEAR THE PERIMETER OFSUBJECT ' / �vtPROPERTY. SITElit � r & ALBEMARLE COUNTY APPROVAL d TC TIC Tried' �/ "Op 3�t/tom MATCH LINE BIRDWOOD GOLF COURSE , �f) + . ALBEMARLECOUNTYBOARDOF SUPERVISORS UNE Ig ✓ DESIGNATED AGENT J /r SUB2 01500070 LEGEND MAP LEGEND a'noBd AREA SUMMARY DB=DEED BOOK IMP6o-28&4nAC IRF=IRON ROD FOUND IMP 6o-,SC-v.g4AC. MI.MILE SUMn6.o6AC. OHU=OVERHEAD UI Lf(Y LINES TMP75-63(PER CO.PROPERTYRECORDpp7.944AC R/W=RIGHT OF WAY TOTAL=gy9ooAC. TMP=TAX MAP PARCEL VDH=VIRGINIA DEPARTMENT OF HIGHWAYS MONUMENT PLAT SHOWING BOUNDARY LINE ADJUSTMENT COMBINING&ADDING TAX MAP 6o PARCELS 28B&28C TO TAX MAP 75 PARCEL 63 CONTAINING 16.o6 ACRES I 'CH Op ,,,: BEING THE LANDS OF C�INi UNIVERSITY OF VIRGINIA FOUNDATION )� :y AS SHOWN HEREON , C.V. 'ICmre HUGHES . MC. NO. 1458 , SAMUEL LLER CT ALBEMARLE CIOUNTY,VIRGINIA I ; r44D SUB t;Yo4 APRIL a,2oa5 MAY 4,2025(REVISED PER COUNTY COMMENTS) PREPARED FOR:UNIVERSITY OF VIRGINIA FOUNDATION KIRK HUGHES&ASSOCIATES LAND SURVEYORS&PLANNERS 220 EAST HIGH STREET CHARLOTTESVILLE,VA 22902 (434)296.6942 FILE NAME:C:\SURVEYST2oa5 ao15-o2a BIRDWOODIBLA12015-o2o-o2..DWG SHEET 1 OF 2 . , ' I , I . . I I- 3 3 .. 0 . i 1 I . ." il i 1 . 1 AVUO--44 --ft 0,, i ... . .:•_--. . - . , . ,. .. /16-5/173.4 1411MS ..„.._-_. 1104 at% *1$4). , r (.3,0021.62140- ir 01 • - Ni. 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MOP Produced 10,1i 7075 At a rir. pProduddw_wene 15 471 , �y r ` r. 14k uS \ �_ Miles , / 1 *Yr . ;alp; Sri► - Figure 9: Western Urban Neighborhood Future Land Use Plan Neighborhood Density Residential - Office/R&D/Flex/Light Industrial 0 Centers _ I Parcels(current year( - Urban Density Residential MI Industrial "-N(...."Primary Roads Streams Neighborhood Mixed Use •�G`j Institutional Malor Water Bodies �i Secondary Roads W Community Mixed Use In Parks and Green Systems 0 Development Areas �i Railroads - Regional Mixed Use s— Proposed Future Roadway Network* *See Transportation Recommendations Albemarle Comprehensive Plan ADOPTED June 10, 2015 Amended September 23, 2015 S+W. 31 • N �� I �\. �i. ,1c' ---- ll�� Lti , . , _,.) ,„,, I �- ! ` : . .'.:,, tomip.l; . - .. — s),—, .._ ,, III, , s\ \dipar ..i 4' , tizalk011i 4.14if:,;-:.;, -=:'-'2.A. ` 7/ \-\ it , /a in illt*‘.410 41,,%, „z,-, „Nit, . tit,Ilifio ,,,, .(i ._:.%--‘....,t ' 4111114 \ k----L A '..-,: Niel; - ''• 41.7,.ri,V 4110' 41 1 • ''''.46/ i / ''‘ICE _A( eV 111‘_A,'"ll'<•"-;;; i (47 ...... . l . , 1,..,, ...... , .. 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''' a VW . 411c:,:',.^4\._au_4eVitiki .....1 Figure 9: Western Urban Neighborhood Future Land Use Plan Neighborhood Density Residential - Office/R 8 0/Flex/light Industrial © Centers _1 Parcels(current year) Urban Density Residential - Industrial Streoms �i Primary Roads Neighborhood Mixed Use Institutional Sit MajorWater Bodies "--\.,i Secondary Roads . Community Mixed Use op Parks and Green Systems IDDevelopment Areas "."\_i Railroads IleRegional Mixed Use —— Proposed Future Roadway Network' *See Transportation Recommendations Albemarle Comprehensive Plan ADOPTED June 10, 2015 Amended September 23, 2015 S+W. 31 , ..... .... 41, A, ouportv, ` �`, i friglirlfrillair ,� ;r. r N44., ..." 1 / I �j / ...\\__ ..)-1- / et ajty itrAb „..45 , s' ..h. - --,.,---,-,_. ,9,),,,, '04- * 0.0.,..": , .0_114FfitAii fr*q;.'-,-- ,---4 t __N,\-- ' —.1.---I 1111111P- elf-404011 I 1L06 .'::''let 2/7- 44#7‘ --/'r '-{q... it ______ . .e;:.:.,,,.-11, ''-.' i'.:4:-,'' VD:, ,PI - ti` �1 � iwl� , l li*Ailk ,_---- if 't-r -"",11111 ‘ 44,.... 4 .4.',. N._ L . , -,, ,, \--, - , ' ., b .. - . .*‘ii10,41,40% ♦it"*to" -_ „. t_\ 4‘ 1 Aws. , ....., . ....,...__ -. 0 f, 7.7... ,... 4 -,,I 1 .. ! 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' --1 ‘ \c'N7:77: 11Mb 4..i‘ ,_L.- 4 _1 ` ' • i.2, a Pnpered by Alb..,m(.marl.County '� Women.SeProducedean � Fi ' t1 m Mop Produced 10/1%plS , , I / 1 Fed FwrelodU+e Wes ...rend 5 NI f r \� . ` �� Mlles IL. r x," \ \A .,_s, \A ‘‘m......-.44**__...,.,,. \I--- km 411) '10....0.-... c). . _.• *,. .---. -- ----' _,./ , Figure 9: Western Urban Neighborhood Future Land Use Plan Neighborhood Density Residential Office/R&D/Flex/Light Industrial © Centel _I Parcels(current year) Urban Density Residential IN Industrial " Streams ��Primary Roads Neighborhood Mixed Use Institutional Major Water Bodies l.---\.i Secondary Roads - Community Mixed Use MP Parks and Green Systems 0 Development Areas *"."\-i Railroads . Regional Mixed Use —— Proposed Future Roadway Network* *See Transportation Recommendations Albemarle Comprehensive Plan ADOPTED June 10, 2015 Amended September 23, 2015 S+W. 31 5 20ti� 10.02 PM �`��ts " ust y c`g�na\ oSscng .,se e,A� Go e e these�S a golf°°u v_ ,daw• o c°u`s �` vJ°°d v,Atd,vihec e�•a01 tb ens s�cd to es.esP ?„ \t oP as ��9 vJhat�aracy ieatUc �Ocmat60n• say that a� Stud, eves `s�n ey ca �a� hat`Na5 retie d e the to Pc°v�d•de t then th toI. .,,be ghtole a' Cer ty°u gg 10 nc° suastanti�a� ��e�.'�• re ry°u we hat y°°th° u�d satl .Nece°eve ,t out as a S,�o. a �`t Saying ��" vJo at,•�f they acate1y c t ns.+ Svb� na\° `ss, wvi,ot, ,�1 \ `dr t,mme t er cora�tco •\�, arlrte ay0„°hyeah� r•�, Ste^ 1 Jme�t \.Noy /�,5��^s`•'• CCa anyoth • o s .r to c� e to A. �,� 6\e' ..sO, S ChC•1 ,s sec L\y t�� w- have en°vgh yet Ut Ch �N° s� ded`N`th t meant' *le d°n t en\get° On' v 9 • ) t they o 1d ask what 1 , I.�t says 1D°k' n tOnch base vJh U�af, /°. %S/ stead 1 e41 ,..-. ,s 5°�`eth`ng t a hat{ho' •,ca Soh�n: /coi� 15 c ` ou M g�� rdSettera�a5twetog v�dF°X °cb ��Fehris c% n y°uf ou1dtieth et�rg`Nnth0a SibJew' , Gt a.r� to a oe e�`ac�F Quirk � '�f� /pG a�`to�rg`r .'-' oaf' missing fhcw C/ SEE tilt C�/fC'/�yS , S one�`c w@oemac\e l m still °� /�� shark o g',E� \k nste�n waiting t� c e e�fSO se E\acre 01�5'23 abetnaen tear its thanks' �y04P itt`Qada\Pugust 003 ��agastb�R@ e`�O`g�na\k,� PF rim adali P i ff d�dCh�e FSe �oraeast'e0ac\e • °o�CO' , a�ood arav (434°n� ( a oun l CP f0�baSC 4r Sao• Prdtv��E@a cd�oodG cesi\<hg�� s\a\esr 29658° 3�C� to Sh°�pd��, LPG e �� 0• ea ass`s�ar \o°C 2' fir`°r\\a\e S�n m• Tim Pad 8: St0�S�'an open Sua� �e, G°n��•ru Se\ale cy ara aPp To• ,chMo„daY glu�o as°fG a�`'a�ir�°U�aar/ N�e�eN° °��a\\y°� Feed,p\the ao°u�a f5�ar�r S soh00%ygccsc 4 I, Inc l n9 the Oh as t�� \O �o�y o Gres a�g�\S 2" ,i t^d�` See��Da/gig the �c°pt qrd�� e\�eQ\y °vc\r° �ev4.- °�y�r� ��, t0/n e/rd P6r( coe\°� e State y �r�r�� ,��a�\ r�ratitirea�a or er y f diCaf woo dfs �p \eas ��s �y e ��g \$° fh�4 he )1 e thaf;ah/�` h°�s e''• p o� Gr aC:°uN a s°�e• y°�a �; •re f°ro acre r acre f /y1f�/ p�G �ra� .\o�R �a5 v�r° °aa lso� ,ew � ,y the recipient and h e MA6o M 0 (9 �fh0 ott`' ' \\\r�s \tire eSsaN g, distribution or 2j�d ril�, e-Ij d/Sc ffd °r he �9 \tip cae� o s �' ast Ltd, an innovator in �Or USS tho shed fhef° f°, gO�i�� taQ�� •\�o�a\s ,r Irs M. Specializing ma S� f / er« g �p�a ated data. Sp 7a e,an in e're der, Tr, r 1 a e SenSe a01 j 1y �°'fi`e°rot,f( L•� aSedb°i, Otiec ece�fb(. ,e, �, • 7ht iif his 4 fio,� U,/a /ab0 ee fr002 I hit'hdf yo/sfi /li°Ur a� and / U g0 /I7 or use by the recipientweft!, dii f00�C�!/ta, f�✓ e, copying• distribution or e` d • t Ltd an innovator �e�fS o� n 9e erated data.Special�z�n9 in; yoQr 'fieSSa_ U�fo�U Un Hare/Y IS Wh,ible °d,fi 8 er the first Aaditi° °mm�n`tY o nditis°rsec0nd 000�iation from F°u el opmantst"i SlIbrn#so kill Ud it t to ds�the con ration's position ff Witt ill o ethin9 di su:etolirict rim Paaalin uss the Sp eoi%t0 that the a�tempttere p�f°`she Bir C lb°mar/ '�ICP ndti0ns 'both dWood (6 °elr/ (434�?9�S83 Una/C0 With this n 070119,ooMansi°n h y"'°l�o�4,-,o,,_6, Frame• c 2X 3088 1116,peVe posti0n t it?�staff a s/te isa�r�°k. c l°�,easate ir • oSe T n'/ondd SChO%y l0pment Oe na etW een si` � �a�esady��cq pt. a 4b Cc:Fred M1da�nO c�vs f 4a?o.°sohoO% �/fc �°, a� i�jaOfi �/ Jew,RF eea�o/S Paahv° abed pM 4VafDUndati belt `o, See wood Go/ va foUn axle•or °n o0 o4rpo e the attached f cO`'rse d o°''.°om� con)] an s�ti°n is that the dra�,rarn 4s�ng 6'Ina/tirnits ks- paroels were Co4nty GlS for t s d/Sso/red rn 201 he base tv�th pr c0 ci' S s°the ,,tope. �o\ naal��"�O� Mansion ��re �o in padali c,°S� \�S\ chop Avgus jai/to•t a aa��ot` �\oi2\,6.20 eei`fn►sss�h P• °Z)234° albe �a\°�� Xe rdwOOaGafcafOu a fou dat- n,ar/e Or > o\e tciat ' sro�\�� o per/ look. °4rse`Or�n.oon» oOrr o`'o\` $0 at\e° c°��\�S �aQr\o firs rSt t��'aat the dr r��na/�ir �a�'`°,��ti1 a�e�a'�°�a��,�� eaa�O bear fro ouna aWOng m� c,°o°�J JStiaaa\�c�o��a�°e�,�i�� te0, aa�• m others bu •`r\ a��o L,��\SSe��CoJ�S ��Sra�ee� 0\,t�0 tits F�°� �`oQaaa Se�`� ado o � t�r�y a�•\�Qo 5eo �`� �S oo ati� ego t ��`ate �ta� e��\co`�tS ��dc\ mUnity� GS�r>e 'cc` eat° �tireo� e�eiOpment �•\�� teG�•\�e��o90 /e,c,;e Oepf �c°c�cr re J°ea cc` � ti 4 S'°M See o0 o 4:0 oaf of d� ounadt/O �cS kotm- o et Gras t2. �`ana9 c oo\e ate Qio1e ono° gl5ti <`eS 0 �o��a•a`�3o1 da��o� Fo<ose G e�\°� ��'1� �o.�� d s°tee�Ce ooP �e cto r°° 9$2� �t9.�``a `5 ote ded\s f�c. G5G`�r,0.1 a,��1 P2,Lo�0 de�t`a1f�. t 4„ b`3\-\ b`I nes o `Jecs�'�0 • J e<`s c°reby hod and m Ccr`�ed ar ger �� o e�y o°m rre Seed aCe t`e c°h`b\te •`oat\y a o°c r�� QGrac dati`o� o°f<om .t\e'103„,c-ll ' aotom\a°e fo<y JJa�o�o '•rh�•('ecw at`Or'�s ay r veo a n5e��\P 4o a v o `°his a°a rn and�n e� �a\°ee\�e ma�,�ace�a SafeNeCe. G`a�� °co�o to�°t n pCovid�oge G1`cK Q�6 t°t��ot`;d e�at�° ca°�d°ut So`e\. fore 9 60 5net.iced tls,�C2 y d15C,of' s. �a�`° a�tr5a5eo9a° ent;a�•�d Chat e�nlaw �r`y a`e a<°��J IS�onhd nptitle 0 b m 5 ��`�� hP senderr0 hereay;�on aid I ,��li r� . • - . ' L6 ..., , .�.. 1 ,\,r 1 ,=r z ''. \o_ . SI1 aal ItLLLt$ S 1-IV_ . • j - I, ` 1 / • �- Ml C S Sit oo� , O . ili1 --1.._t.7_-__E.--.•-.:..I.4•:I ''t:'1.'• . '-11:'.. •OAP - i i i : p'i'.;...ri•. .o 1O r,;HA A ti iCt_sIAk,,:si3t,o,141I f � r ■ 1 9 I pn a . .h 0 • •p., • \ 1 fie/ !y�,I c b r \ , c t . / •T RFC'•' i� �•< ll'd 7: n ` ti. I moat/� -e i F s y �y j{� ; r j .� .._ + . r+O - , xx _1 .:� g - 1 - - - - - 1 d i • .4� .. ems' # t - SP Conditions for Birdwood Property (Tax Map 75 Parcel 63) August 10, 2017 • Existing Condition #3 (SP2015-19) / Recommended Condition#4 (SP2017-09): "Any new construction at the existing golf course facility and site other than the site improvements shown on the Illustrative Site Plan, except for minor changes (such as additional practice tees, modifications of greens and other changes that do not require a site plan), shall require an amended special use permit." Note:SP2015-19 contains language for"Layout Plan"and not"Illustrative Site Plan" Possible Alternatives: Option A: This (draft) language would be a revision to the existing SP condition: Any new construction and/or improvements at the subject property other than the improvements shown on the Illustrative Site Plan shall require an amended special use permit, except for the following, provided that the new construction and/or improvements produce no significant increases in traffic and avoid adverse impacts to historic resources: • Modifications to golf course layout within the boundaries of the existing golf course; • Construction of golf-related structures or other golf-related improvements which primarily support the use of the existing golf course and which occur within the boundaries of the existing golf course. Option B: This (draft) language would be a revision to the existing SP condition: Any new construction and/or improvements other than those listed below shall require amendment of this special use permit: 1. Construction and improvements shown on the application plan, and 2. Provided that the boundaries of the existing course are not expanded, activities not involving building permits such as: a. Modifications/alterations/redesign of the golf course layout, b. Modifications/alterations/redesign of cart paths, c. Support structures, d. Plantings, 3. Provided that the boundaries of the existing course are not expanded, temporary activities (not to exceed X number of consecutive days) involving building permits such as: a. Tents b. Viewing stands c. Sanitation facilities Other Issues: • A concept plan /application plan showing all affected portions of Birdwood property(or, alternately, a property-wide application plan)would need to be prepared and submitted, so,that condition language can reference such an exhibit. • For any modifications being considered to the SP condition language, important elements/factors for consideration include: o Area(s)? • Existing golf course (how to determine boundaries?) • Birdwood Pavilion (former 16-acre parcel?) • Areas designated "Parks & Green Systems" in Comp Plan o Activities? • Permanent: • Structures (requiring building permits) • Structures (not requiring building permits) • Tree removal (esp. in areas near adjoining residential districts/neighborhoods) • Stormwater Management facilities • Parking • Other? • Temporary: • Viewing Stands • Other? o Other? cvirtr11) N'tA2,} ' „ ) S k-- -V) Awl") doh �t%�►' � '` ° 11 L1°z o1 -19vul :4nn ONNEMMENIMMN NIMMIMMM.IIMMEMENEEMEMENNEMENEMENEElm NM NOMMOMMIM I li MN INrm.. %SIr.i..1.... ii�m ii��:;�a��'� � q.+ .......1..................................... ...... 11111.11.11111111LIIIIIIIIIIIIIIIIIIIIRompliumil irnsummussmorannmunnidd...Lippin 1 1 ..... ................................ .... . .. .... ._.....1...................................11111.1 ...vim.. ........ ................................... ....... .....1.11.11...................... . 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C■■■■■. ■ IEEE:■"ELI• I ■■ ii.. .. .....W...■.m ..........CE ■.ii..■pn.■■■■■■■■■...■ ..■■■■■■... ■■ ■A ■■ IE■ ! .■ . ■ ■ ■■: ■ ■■■ ■. ■■■ ■I m • n■ ■ E :: ....1 . :... .::BDEEEI■■I ■■■ - . .m .. .mE E : mm iiim■:�:E:EEEII . ■■ ■ .Ei ■■■■.■■ ■ ■■■.■■■ ■ :i iiii'iliuii ...■■■■.■.■■■■■■■■.. ■..I■ ■ ■.em■..:m:m■■■.■■.■..■ .■.swaa■ ■s■w.■■■ . w■ SE■ ® :■ . ■.. ea . ■ ■ IwI...■ ..IIII ■ m... m msii. ■E �III ■■ .....■■E .■u■■■■■■i...■.... . ■ • ::E::E:•I•IEEEENm : } E : ■ E : � COUNTY OF ALBEMARLE py AL tTin Claudette K.Borgersen Matta Travis O.Morris Clerk > ©0/71 Senior Deputy Clerk Office of the Clerk to the Board of Supervisors July 17, 2017 Mr. Norman G. Dill Ms.Ann H. Mallek • Ms. Diantha H. McKeel Ms. Liz A. Palmer Mr. Rick Randolph Mr. Brad L. Sheffield Mr. Douglas Walker Mr. Greg Kamptner Dear Ladies and Gentlemen: This is to notify you that the Chair, Ms. McKeel, has called a special meeting of the Albemarle County Board of Supervisors, for the purpose of allowing a quorum of Board members to convene an open meeting for the purpose of conducting a field visit of the proposed UVA Golf Indoor Practice Facility site (SP20170009)for the purpose of gathering facts, and asking and answering questions about the site and the proposal. The meeting will be held on Wednesday, July 18, 2017 at the Birdwood Golf Course, near the Birdwood Mansion (500 Birdwood Drive). No matter not specified in this notice shall be considered at this meeting unless all members are present or a waiver for the required notice is signed by all members in advance of the meeting. Sincerely, L' Travis O. Morris, Senior Deputy Clerk /tom cc: Ms. Claudette K. 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Boars Head-- Major Project Construction Schedules* 17-Jul-17 2017 2018 1 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec UVA Indoor Golf Practice Facility McArthur Squash Center Expansion_ Connector Road_ Route 250 Interchange 600/700 Parking Temporary Golf Hole Construction Grow-In BH Food& Beverage *Subject to County review and approvals TimDadalino From: Elaine Echols Sent: Tuesday, August 15, 2017 10:02 AM To: Tim Padalino Subject: RE: Birdwood Golf Course -- Original Limits Hi Tim, I believe it would be better if you were to describe what was requested,what was provided,where there is missing information and a statement saying that you thought we all agreed on the necessary features, especially the golf course boundaries. Rather than "was that an intentional omission?," I would say, "weren't you going to provide this information?" It opens the opportunity for them to say, "oh yeah, I forgot that". If they were never going to provide it,then they can say that as well. ( 1'A �w�t(twu(6,�1�? d Sa"M, ewe- sivoi4r,? I'm not sure what they intended with Chris's second statement. I wouldn't immediately call it out as a substantial deviation. Instead, I would ask what it meant. (clear 104.v. ... coy rgrAfa...? Your third sentence is really important—it says, "look—we don't have enough yet to craft any other conditions—Wed. a.m. would be the last time to give us something". I am going into a meeting with David Fox for about a half hour. I can touch base when I get out. Thanks. Elaine From:Tim Padalino Sent: Monday,August 14, 2017 5:23 PM To:Andrew Gast-Bray<agastbray@albemarle.org>; Elaine Echols<EECHOLS@albemarle.org>;Amelia McCulley <AMCCULLE@albemarle.org>; Rachel Falkenstein<rfalkenstein@albemarle.org> Subject: FW: Birdwood Golf Course--Original Limits Hi everyone, Thanks for your all your continued assistance with Birdwood and UVAF. Before I reply to Chris and Fred, please take a look at Chris' latest email comments, and the attached "exhibit," and please share your thoughts about the accuracy and appropriateness of this response: Thank you, Chris. With this new document, I don't see any golf course boundaries /lines /etc. Was that an intentional omission? I apologize if this was unclear, but any exhibit showing the boundaries of the existing golf course needs to include a graphic depiction of the boundaries (something that the first exhibit did using red dashed linework). A label and/or annotation also seem necessary (something you also did on the first exhibit). Ouy•.- 4,444 Y 11*r 4--it. ,& 4w,g, , (x Y~ tt.,t .f,ru. C> ib i J. Unfortunately, neither the first nor second document will be sufficient for the County to use as a reference in any possible modified SP conditions. If you submit something different, please do so prior to Wednesday afternoon, 't�Ilith is when Community Development staff will meet to attempt to finalize any potential recommended modifications Additionally, the Foundation's position that the Birdwood Mansion historic site is part of the golf course is a substantial deviation from the conversations to date— both among County staff, and between staff and applicants. We will continue to discuss the SP conditions with this new position in mind. Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 From:Chris Schooley [mailto:cschooley@uvafoundation.com] Sent: Monday,August 14, 2017 3:53 PM To:Tim Padalino <tpadalino@albemarle.org> Cc: Fred Missel<fmissel@uvafoundation.com> Subject: RE: Birdwood Golf Course --Original Limits Tim—See the attached diagram, using County GIS for the base with property lines and aerial. Our position is that the parcels were dissolved in 2015 so the Mansion property would be included. Thanks. Chris uvafoundation.corn From:Tim Padalino [mailto:tpadalino@albemarle.org] Sent: Monday,August 14, 2017 2:34 PM To: Chris Schooley<cschooley@uvafoundation.com> Cc: Fred Missel<fmissel@uvafoundation.com> Subject: RE: Birdwood Golf Course--Original Limits Quick follow-up — looking at the drawing more carefully, I now see the graphic scale and 1" = 600' note. I apologize for missing that the first time around. I'm still waiting to hear from others; but if there's any additional feedback, I'll pass it along ASAP. Thanks, Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 From:Tim Padalino Sent: Monday,August 14, 2017 1:05 PM To: 'Chris Schooley' <cschooley@uvafoundation.com> 2 Cc: FrEd Missel <fmissel@uvafoundation.com> Sub;tt• RE: Birdwood Golf Course -- Original Limits Hi Chris, Thanks for preparing and sending this. And yes, you're correct, we discussed the necessity of having some type of exhibit that depicts the "boundaries" of the Birdwood Golf Course. Specifically, my understanding is that it is important to have an exhibit which shows the "existing" boundaries as opposed to "original" boundaries. I realize that may prove to be two different ways of saying the same exact thing, depending on whether or not the course was ever expanded; but to avoid the possibility of confusion or discrepancy. the focus should be on depicting the "existing" boundaries, More specifically, the most relevant point in time for capturing the locations of the existing golf course area would be the boundaries of the golf course facility/site as would have existed in relation to special use permit SP2015-19, which was the most recent Birdwood Golf Course application for which the BOS granted approval. I haven't yet received any comments on your attachment from other planners yet, but here are my initial questions and reactions: a) It is important for the exhibit to be scaled b) It is important for the exhibit to show property boundaries. c) It would be more appropriate to use an aerial image as the "base" layer(or perhaps use a different"base" of the Foundation's choosing), instead of using the concept drawing that shows the proposed future course layout. d) Can you clarify if the Foundation is including the Birdwood historic site within the existing golf course boundaries? The attached exhibit seems to indicate that it does. Please clarify if the former"Tract C" (which was the Birdwood Pavilion parcel, formerly the 11.94-acre TMP60-28C) and/or the former "Tract A" (which was the Middleton House parcel, formerly the 4.12-acre TMP 60-28B). I've attached the relatively recent boundary line adjustment (SUB2015-70) for your reference. Please let me know if you have questions or want to discuss those initial reactions. My recollection from our meeting last week is that nobody really went into great detail or made any specific requests about this "existing golf course boundaries" exhibit, so hopefully those reactions all make sense and seem congruent with what you all took away from the meeting. And III share any/all other comments or questions that might come from other Community Development staff. but I wanted to provide you with these initial questions/reactions (above) in the interest of time. Additionally, I'll look for the refined Option C as we discussed during the meeting, and as you noted in your message. Thanks in advance for working to compile everything so promptly. Thanks again. Tim Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 3 From: Chris Schooley [mailto:cschooley@uvafoundation.com] Sent: Monday, August 14, 2017 11:58 AM To:Tim Padalino <tpadalino@albemarle.org> Cc: Fred Missel<fmissel@uvafoundation.com> Subject: Birdwood Golf Course --Original Limits Tim— Am I correct in remembering that you guys had requested a graphic showing the original limits of the golf course overlaid on the proposed golf course for this week? If so, see attached. I will also forward you a fine-tuned version of the Option C parking layout today. Thanks. Chris Chris Schooley Senior Real Estate Project Manager cschooley@uvafoundation.com o:(434)982-3777 m:(434)989-9752 University of Virginia Foundation PO Box 400218 Charlottesville,VA 22904 uvafoundation.com Disclaimer The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. 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C!.f y St ' • r. . 1.tK tnx •'� 't � �� :� n, ;,t , . , ' { , 4w ar ,E � _ .. -F4t -+w MINARY LAN �'.>. _ 5, v.-+ti_.'4-:.T a /..' r cxe < f^ 15/d��nt.�' - ,� r i` :::i=. •u.: ` • PRELt T • =., �` . ; f�'Jif.)v v' C } £ f „.:„fliL V,.??.`S' f ! 'Tr' rV .T • 1.1 ..:. D. , 3,, t. t � },a,. IVERS TY ' VII (11NIA ; i n ,� a e 4 f 1R THE I ® F � , ,4tAkira.% 14i s..., \I IR G I N �R = Yt � y ¢ , � y/ Rl.:OTTES ilkisSjtJS, iC 1 i j `� -�� concept clan �Q s. r ` ;;�;� `_J • ff 1 i � �`� ar r� F� , f', 1 '�' V .� 4.1 G :1\) cy f. /-*"---. 0 IP ,-----.4e- %.9 0 2 wi AWl • 7► '�rt ourse- �I Ong, ` / 41/4 • ��► o;a " G Bi wood I`,1 eU'�c+9\°n ttl-t- \ <..u .t. / Team r>=__ Mansion �� i � 1\I v`t� S t \ '''i'L\ r�inu At ash -6 c \ i /'� ®. ik S �1\ Futur C / �� .� 1 .. 1 Tenni s }'racUcc'J �* v ilk I Z. `. Q` Limits of Original Golf Course I (� t me . cN_ 1 , tiI ^ . sso- ii/ \ ik ( • .." ,,,,---•;ne- r (/\ ..idii.\\_. -., - €9.41:Apris al b i1 , . .. .. I f/ ,,t 7 . /e,j-", ,ffie"°- : 1\\NL.:2.-----7-.)'*-...‘ _ „."---- , /c•_-2 e) ...ver, . .. , \, Existing"15 0 • �• r • r /el a r ,_ 7.„ 7----- . _ I \—_...„ er._.13 `,� �„ r r s \ ,• __ - ---,.....)4' ,.,!.::: ((Ls, \ii„ , ,./ ,,t., ..,:, '4' ‘ 1‘) . .' . er sij 110111100A:081% ' iNfik . , _,, ' 7 4111Pfr gir O Exist g'16 ill e. Legend `` Index Contour(20' IntermediateNes Contc f \ "`a - sr / ., & Stream Tim Padalino From: Tim Pada ' Sent: onday, September 11,2017 9:50 AM To: 'Long,Valerie' Cc: Schooley, Christopher D. (Chris) (cds7c);Ashley Davies Subject: RE: SP 2017-00009: UVA Golf Practice Facility Attachments: Screenshot_Granicus_AttachG_redline PC recommended conditions.docx; SP201700009 _UVA Golf Recommend Conditions TRACK CHANGES 2017-08-22.docx Hello Valerie, You're certainly welcome; and thanks to you, Ashley, and Chris for coming in to Community Development for yet another discussion. I think Attachment G is actually okay; I just checked in Granicus, and it is in fact a Word doc showing Track Changes. I just opened that software system, and opened Attachment G for that agenda item, and grabbed a screenshot of the redline format(see the attached screenshot Word doc). And as requested, I've also attached the actual redline Word doc for further reference. . (Regarding the Discussion section of the BOS Transmittal, thanks for pointing out that language that you feel is / potentially outdated, or perhaps less than perfectly accurate, relative to our most recent discussion last Friday. However, it essentially says that neither the road connector nor the golf course expansion (inclusive of the 9-hole short course) would be permissible without an SP amendment, which I believe is what Amelia conveyed on Friday. It actually doesn't say that the golf course renovation (18 holes) cannot be permitted administratively, since we hadn't really analyzed that specific proposal (renovation of 18 holes without the addition of a new 9-hole short course). Even so, I will be prepared to clarify those details—that the renovation of the existing 18 golf holes seems to be okay Ev trelative to the existing SP conditions of approval, but that the proposed addition of a new 9-hole short course seems to only be permissible with an SP amendment. And I will be prepared to otherwise provide an update to the BOS regarding the latest status of these important, nuanced issues. As you suggested, it may be prudent to simply note that these zoning questions are not entirely resolved at this time. For the sake of clarity and brevity, I will most likely try to keep my initial presentation to the BOS focused exclusively on the indoor golf practice facility proposal, and then be prepared to follow up with updates and broader discussion regarding other future projects and permitting requirements/processes. I hope this info is helpful. Thanks again for your message, Valerie. Please let me know if you have any issues or questions re: the attachments, or let me know if any additional discussion is needed about what I've shared above. Thanks— Tim Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 1 From: Long,Valerie [mailto:vlong@williamsmullen.com] Sent: Friday,September 08, 2017 6:11 PM To:Tim Padalino<tpadalino@albemarle.org> Cc:Schooley,Christopher D. (Chris) (cds7c)<cds7c@eservices.virginia.edu>;Ashley Davies <adavies@williamsmullen.com> Subject:SP 2017-00009: UVA Golf Practice Facility Hi Tim, Thanks again for your time today on all the UVA Foundation matters, we appreciate your assistance as we work through the many nuances and coordination issues associated with each project. After I returned to the office I pulled up the agenda and staff report for the Board hearing, and had two questions/comments: 1. I see that Attachment G is referenced as being "Redline changes to PC's Recommended Conditions," but the document that is attached does not show any redlines or edits. I see the technical differences in the first paragraph, such as the preference to the updated Illustrative Site plan as modified by staff, but before I go through the conditions line by line to make sure we are aware of any changes, I wanted to see if you had a redline that you could share. And I wanted you to be aware about this in case others ask you about it. I realize that it may be that the wrong document was inadvertently uploaded to the system. If you do not have an actual redline version,would you be able to send me the documents in Word or even cut and pasted into an email so I could run the redline using our software? I cannot do it using a PDF file. 2. I noted in the Discussion section the statements about the connector road and the redesign of the golf course facility would not be permitted administratively. In light of our discussions this afternoon about the golf course redesign,would it be possible to mention at the Board meeting that that issue has not yet been completely resolved? We felt like that after providing Amelia with more information and explanation about the proposal, that she may have come to a different conclusion. We will be following up with her to make sure we are clear on what our next steps are in that regard, but in the meantime we would like to keep this option open, and so wanted to see if you were ok with providing that minor update to the Board on Wednesday since it is so specifically addressed in the staff report. Thanks again, and we will see you on Wednesday evening if not before. Valerie • Valerie Wagner Long I Attorney I Williams Mullen 321 East Main St.Suite 400 I Charlottesville,VA 22902-3200 T 434.951.5709 I C 434-242-6792 I F 434.817.0977 I vlong@williamsmullen.com I www.williamsmullen.com NOTICE: Information contained in this transmission to the named addressee is proprietary and is subject to attorney-client privilege and work product confidentiality.If the recipient of this transmission is not the named addressee,the recipient should immediately notify the sender and destroy the information transmitted without making any copy or distribution thereof. 2 Tim Padalino From: Tim Padalino Sent Friday, September 01, 2017 4:52 PM To: Fred Missel;Chris Schooley; 'nperkins@uvafoundation.com';Valerie Long;Ashley Davies Cc: Andrew Gast-Bray;Amelia McCulley; Elaine Echols Subject: Birdwood/Boar's Head Hello everyone, Thanks for coming in to Community Development this afternoon, and thank you for the constructive dialogue and for sharing new information. At Andrew's request, I'm attempting to briefly reflect a few"next step" items that were discussed today: - Proceed with SP2017-09 for UVA Golf Indoor Practice Facility: o BOS Hearing scheduled for 9/13 - Request to meet with Zoning Administrator Amelia McCulley: o Discuss the existing SP conditions of approval and discuss the latest version of proposed future projects o I have begun coordinating possible meeting date/times on the County side. UVAF/WM folks: are you available to meet next Friday, September 8 either at 1:00 or at 3:00? - Possible different permitting approaches/options for future projects (connector road; Birdwood Golf Course redesign; UVA Tennis facility): o Submit application ASAP for connector road only (either as an SP Amendment or Road Plans/WP0— TBD with additional discussion with Amelia)... • Explore different possible approaches to the connector road project, including: • 1.) initially building this as a "construction road"with gate-restricted access and to be used only in conjunction with infrequent special events; • 2.) initially building this as a private street providing interparcel connectivity, but without any associated improvements to intersection of Golf Course Drive and 250; or • 3.) initially building this as a private street and in connection with intersection improvements at the intersection of Golf Course Drive and 250. o Determine permitting requirements for most recent approach to Birdwood Golf Course redesign (SP Amend or ?); o Determine how other projects should relate to future SP-Amendment application that is required for the proposed UVA Tennis facility; o Prepare "Master Plan" SP Amendment application, encompassing all known future projects/improvements • this was considered problematic with regards to the scope/complexity and how that could negatively affect the timing of more urgent, smaller components I hope this info is helpful; if anyone feels compelled to add or clarify anything, that is certainly welcome. This is only intended to be an informal recap of what we discussed, and I may not have captured or worded everything with perfect accuracy. • Regardless, please let us know about the possibility of meeting next Friday afternoon (September 8); that is the first day that Andrew, Amelia, Elaine, and I are available. If necessary, we can push it out until the following week. Was there also any desire to (separately) pull together a similar meeting with VDOT at this time (or in immediate near future)? Thanks, all. Enjoy the holiday weekend --- Tim Padalino, AICP Senior Planner I Community Development Department County of Albemarle, Virginia https://www.albemade.orcildepartment.asp?department=cdd (434)-296-5832 x. 3088 • .. . - . . .. ..„ . . . • . • .. . . .. . . • • . . . . . . , - • • • • -- • . . • •_• . . •• . . . . . . . . . . - . ... ..... ... .. . „ . • . • ., . . . . - .. . • . • ,. . . • . -• . . . , • . -• •': - . . . . • , .. . .. . .. .. . . 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'V'z'f 4. - ,..„ --..)Y (.--.5 ....:- ' 1 t'„___1 L.j h t-,.........„.., ,,,,.... , . ,_ .: ,,„, _ . . ,___ _.....__.___, . .i. �}n / \\ i \ / C'' 1` �> �['" t • is *C - !T�} 'TA)l0 TOMS AND SMASH COMIECTOR ROAD MN jEININGWrlu \ \ \ \ ' •• 41' f-, " ?...- ' - • • 1-'. 4,..-______ \ y �\ /f \ \�\ `~ t \c\ - `� r �.P TURF ri]''{1 * 9 �' Tim Padalino From: Long, Valerie <vlong@williamsmullen.com> Sent: Monday, October 09, 2017 12:24 PM To: Tim Padalino; Amelia McCulley Cc: Chris Schooley;Ashley Davies Subject: Redesign of UVA Birdwood Golf Course Attachments: SP201700009_UVA Golf_Recommend Conditions_TRACK CHANGES 2017-08-22.pdf Tim &Amelia, Thank you to both of you for the time you and others in the Community Development Department have spent working with us on the issues involving the UVA Foundation's properties and projects at Birdwood, we sincerely appreciate it. One of the issues we discussed at our meeting on September 8th was the planned redesign of the Birdwood Golf Course. At that meeting we were able to explain how the boundaries of the proposed redesigned course would be within the boundaries of the existing course. We also provided exhibits demonstrating that the redesign does not increase the intensity of use, since we have removed from the proposal the planned addition of the short course/9-hole course. As a reminder, this short course/9-hole course is distinguished from the existing "Short Game Practice Facility," which is where the UVA Golf Teams practice their "short game" (putting, chipping, etc.). Here is a link to the UVA Sports website that refers to this existing facility: http://www.virginiasports.com/facilities/m-golf-law-oehmig.html As part of the proposed redesign of the overall course, this existing Short Game Practice Facility would be relocated to an area near the northwest corner of the property. My notes indicate that Amelia was going to take a more detailed look at this and then get back to us as to whether the course redesign is permitted under the existing conditions of approval for the SUP that covers the course (SP 2017-00009), which the Board approved on September 13th for the to-be-constructed Indoor Golf Practice Facility. A copy of the final approved conditions of approval for that SUP are attached for your ease of reference. Tim, you had indicated in an email last month that it seemed like the redesign of the existing 18 golf holes would be permitted without the need for an amendment to the SUP, but that you were still working through the final issues. Please let me know if you have any questions for anyone on our team, or if there is any other information that you need to address this issue. Thank you again for all of your assistance with this and other projects at Birdwood. Valerie Valerie Wagner Long I Attorney I Williams Mullen )1 I Ai n St. Suite•100 I C11,.11e!ftrviUUe, VA 2.'902 3260 T 131.951.5709 I C 434 242 6792 I F 434.817.0977 I vlong@williamsmullen.com I www.williamsmullen.com 1 NOTICE: Information contained in this transmission to the named addressee is proprietary and is subject to attorney-client privilege and work product confidentiality.If the recipient of this transmission is not the named addressee,the recipient should immediately notify the sender and destroy the information transmitted without making any copy or distribution thereof. • • • • • _ _." _ -- - ------_- baruC S irC 4 11 -- • GOLF(OURSE n Golf Course Drive C W I .... bofIIterj w ; s` - -- --555 - - FcIvaM414 west Frankt n S3e22l0 --- - - ----- ---556 - --- .�.--=-- r- -- _ - �,cr.M°'\ ------- ph:aa-3i4-0aosIZ '� _ 804-344-4405 I� i 5 • / . o - r I- FNADCOILOITYRLP RA CTICE — _ .EP -56a ' o; j - 'i ( ia ' ._, _". - -_ r- M - ---:-- _ ,.r s 6 - TT' 'pMftlITYR ' { oniuuuu — Huuiii_i uinlnuuuuuuumi°Hunuunnnnunuuuunm mimingunlg r) I / _ a --. _ - DEWBERRY o+ ! 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So' • 1 ' • ' SNfET NUMBER / :; VP o s • ' i car -- _ --� ' r, .`.X _ - ...�ra�-� _ i i - baruen+ball i� af:hrte[tVe design and plann,raI �. \� --� •�` •. • \\ ti ��>* -- - _ _ !_ -_ .1d West Franklin Stree: - _ t` _ 22`� _ 8Virg'Inla 23 04-344-445 ; • NIE Ci ifR r JVA FOUNDATION, . - at i ' i GOLF FACILITY \ b _ �� • — —• y �- _1\� oc -• _ • 0 . . . . ,.;„4,,,,,. ._ ._ . . _• . ,„ -_ _ IL e ' -0— e : - ,, ., .— —,,__..,_ .,__ _,..,.___. ,.,_______., ` _. - -- .. --- rook Drive 5r I sue' 1S^ RCP. ..� - __ - - VA23060 EYVBHtRY firittil �, K y / • •' 8042907951 Glen • x_ -'- • ,: Ir -',. 15 kit' pnln AlOen. ti ! �C Ip� S.A.�•� - --- _ - .- — •,Y •.6C•-- fA:804290.7928 y`r4711,, ,: m�erwr s es �._ DMwPav '\ '` T �• k�'� ' _ _ -- -- -- ._ ._ __- 120 Moorefield Park Drive. i %' / `• / -- - .. -.- - - Suite 301 `' Ili n �,e . ti`• • %:. _ -- - -- s'e' .'.��-.` ...earn Line tx:804 272 39 6 • x xs : _ x \ LU.SMRH .. v `- - Allecingie Parkwa; R'chmond.VA 23235 --.._ � � .55r _ ph:804-023-6444 1.9% h:804-423£445 *,, -. s., I •gip ,{ s, ,f' -"n„; AECOM Chadoltes v, r t i' r 1(:,11 , , �' '� • ' i _ +e e' SS Second Stree;SE e 'I 1 4 - .-- / L ,a•u _ t•„X� Chadot'25ville,VA 229C3 • . . i :`'' i y x � � i - ---- -- /r ph:(703)682-0965 1 ' `x A! v ,______....., Noft.„,,,,,... '.........„. ..1,74 ,.., •:,-,-----,-- -_---- - KEY Pla ?l t � ' � • � ig /_____x: * 59,1tl3Fit I ,Il S - 0. •'L I .. { k v.� � SEE C0R ENLAMENT \ t e } UAL stall,cu, n ; v tx 4:41111M..KEE6''1'4.RVI 46506 O 'I'� 3d X pliY'x 1. i . ,,,, , , ,. . (rrv1 \\y.„... . . , , _ l.. / ., „ . . . . . , . , , - ) _ �� 'S. i.•a. oaravu roo�ooa,mems .) ; . _ , .. . : . ..........._....... ,... ,„ , . ._.,_ ; .,.., __., , . , . „.. r c• yr i ...... .,„.„. .___.. . . _, .. ., . ,„,.... „....‘, 1 ,,.:. y , I nn �• 1. / ( . ... . ,,,,........-,'- I iYKTN�B x 9e v. h C. t408 / x = *`: <`s ti, x March 31,2017 ,- Illk r WA Indoor Golf SWIM • �� — —^ ? \ • a sx Parking Option D OVERALL PLAN...__::... If 1• ' / , '- _I,.L. j SKEET NUMBEII • a en+b II se. SIU 1.. • 1, ��_}_ _ G L _ • �▪ � t l �. • "--- --. _ -�. `--•-.•- Richmond 804-1M141405a - ._ _ 804-344-4408 a\�I --,:,-;,,....\'''.; - •>>..- _•��-=s:�.�� F / UVA FOUNDATION --i---------________ �� UVA FACILITY , „„„. Go er- �: •e �. — It '. :4 . - ... . from Public - • _ �f � Ws i TNNIB �3 } - �.� ��. �� y ----- DEWBERRY.. .�. �� .. _. ` r ._`= �r� `�S''�% • - - _ - - 4005 Lake Brock Drive P � " �. \. ,1 / =: % Suite 200 1 • ;SP. i 5 \\ \ • - / - clan ales.VA 23060 \.�!� ph:B04290.7957 • J - • -. 15-R_CP..- �r I"' ` •.-7i=.— _ ;4111111111,111.111TOF , I�; / 1‘ _ ix:604290.7928 Golf Bali _tgge "� ,/�: '��,, �q►�� A' . .� ,li4/i% tl/NCE.NE from UVA T e / `� - __ -L /7 � I su�oI Moorefield Park Dive. ie, +; _ y 3230858 f./,.. _ ------- / _ --+� 7aw S,,r� l,. .. - __- Bffi142723916 • .� •`y �� n�/ 1150 rrl �� ' � / llsoswl�l yle Panwal '�� 1'1 Richmorn7.VA 23235 OA ..•a 5U- ' 1► �r --`•5:i ph:ErJ4Ji23SM4 I �' •,.ice ,�_. 7 __ " _ ` ' '/` �G 11�,1�`,.�. V-" ..`�� EaWipM NsgR . • :� � ---- _ l.. 3 AECOM Charlottes,die Ti � % ///:: __ r. '� Slree t- • x �' I kJ _II .._ 1 I I ms.mrc,a I. �.1 • + CSuite harlottesville.t00rW awuri < - tbttesv7U.VA 7t902 wtx ms,a oo. 114 I • off.. I - c �i • � ��^I'1 ' ' .... -- Ph:1703)682.4955 it I I I .... m fy'' �� .LL : �, REY MAN il . • 1. , a— :: - -- 4: . 09 , I _ JO- CO, t.,741, !r ^� i % 5 iill$lil'a1 it _ • 0.9x 7- 2 :a a EF'F �` I �_.�_ � /. , eT e\' - - - �j .-__7.0E FORENIARGFI.''� ith. ___ d' I 'T t' -'''''.11.11111‘.." ...- ''J \ SELL y // I %� x S. Fes. M. >: solit• • - s I ,5914 54110,224.1 1..1 .;:::',4• �cc `• \\ REVISIONS i 2 un�r un "1n. °7 /// a „. �' 0 4 of aun pn Nanncm, C•. I A N f 7,. �yF� tr I pl \ F74_':INL -tea. • I\ 1\ ( ' l, n PROIECTNUMBFO \ \ \\ •3 K Xv 141 Q • \ / r� 'i -DATE \ ` \ \ -i' K K• • Y`: _ 1 IA I i 1 i1 .. . x Varh 1,211 • ' \ \ \ \ \ \ / • ' ¢', \ K WA Indoor Golf \ SHIT MI \ / • x r s;\ OVERALL ® _ — �I \ \ - h " Parking Option A GRADING PLAN rs � '� , .`Y / ` v r %` .. �.. ... S 60' StlEEr NUmBER Birdwood Golf Course ', ( Boars dd b,n `':' �r- ` . 410 • , --..? - / o:iiiL iOt t ) It,f ot_ (r Concept Plan '-'t i J D 1 1 ! 1 -t. K cf. .iit \ \''' a � / A` is 'nth*, outse• •VA �' I j �� t r jf : on Dm,- �_ { } c;, G l3i•dwood y/' 4 1CM ` ♦ Al t 3m J • 1...,,,,„,...--=-`1- Mansion r •.,,,, .„,„ 410111Nse, \�/ i • 'ractict � _r_ if ilirr w �' r I...„ Ground '♦ f 16" o .......):,.....:: 7. 44 4 k4'i'''''' li —: qb'1 ,II di: ..... 3s. - a . Putting h )/ All_ ) I Yr- „ce ii. ., 1 --'ct'" Or.-:ZZ-r-'2'V > l Y .-101..,., 11-0 j i r --5 .--------\____,. . N . , , lir , it . 1 c5) ' p ( 46 ''Air% . 0 /49,- / ---- .ss"..k.) 1--,..........011 Irso : ' of ... . • i 4P, 1 '''44:1 111111411 it 0 . it ..„111"‘ r- c� I � _ — l�(64,i ; ill 4411tv 7,,,..t..._oh),, --_4,--' , •-•- -toi � ram'` { 1141"r t I ,O, ..-'7'—'--,t:-_-,. ... A A Ihip i c- ''' 40,10.:0,00,0001.1/4 rite r yor Exist ' ,,r,../ ','" --, ki°11 �- r' --� z7,-"---"/---) ,1 - ��, ,, ,___:_, i�� i80 Legend S Index Contour(20'Interval) - !- Intermediate Contour(4'inlena ��',' j Stream / 1 �''.: � GO Course o ` / Ln. Sidewalk/Walking Path /// 0 200 500‹ 7�1 src f l I I .>>`�_/_'<.;'t�`�__��' Road/Parking � f �� r--^ r //� This plan is conceptual and is subject to change. b___I WA Property ASiklhillithim,„ I - _ �i'D�J9�L/ -- ,.� .— ..__.-�_ - _Jr�ATCHLINE-SEE SHS` �� -----_- --.. �. _-•— —— ——r--.— -.:_ ` SF I I _ - �r--�xrr--- •— — — SF OP 4 - ` — SF tt >r r r • 7...... 3 �� 1 I �x! r" .. . ___ ________ . E q I- - m L I �._ —1 4 , iii, y Mech. c '° 9yo / ' Proposed t3uiiding I Bnck Bam '°' ��\Ip • ---. i Limits of a Ling y Silo, • 1 . . g lot ' } Ys s',r�nar; ti �e� Q' i i — f MUrG - '� T. ; n iliiii it t• y ! `` dStone Carnage '� , House ! ' ,,. / , , __ _ AL / m q r�' // \ I T� oiled. I ...., 4'Pnvet Hedge SF r _n I'" / i / CC / i II wy• 4 / r 1 / I r' a ,/ ��,- �;n , \ • r �. / 1/1// / 1 Se , l '-- - a _ . .. / / Proposed landscaping in dark green:< all landscaping shown conceptually 9irdwood Manson and locations may be altered during IE-SEE SHEET C3.07 Site Plan process. bartien+ball1 architect.- - . • 'I ri• I, p 414 West Franklin Street _. — — — 1,Richmond.Virginia 23220 ' ph:804.344-4405 } ---------^--.—_ 1x•804-3444406 I ----- -- — — i — •uamrerr lice.,ruc c ,MUECrTRIE -- — — — _ UVA GOLF — --- — — — — --- — j INDOOR PRACTICE / — t — --— ----- FACILITY j cowaulrlllrra /'/// 1 . DEWBERRY ! I .; : 14207 POND CHASE PLACE ` - 1 MIDLOTHIAN VA 231'.3 - t / / / ph:804.938.8864 fx:413.826.3804 AECOM Charlottesvttte 455 Second Street SE PPP Suite 100 Charlottesville.VA 22902 ph:(703)682 4965 U m�enpu DMWPBV 720 Moorefield Park Drive, Suite 301 ph:804 323 0656 ►.�--- — - -- - -- fx 804 272 3916 F / e c LU+SMITH 11508 Alleargie Parkway Richmond,VA 23235 ph:804-423-6444 t j 1x:804-423-6445 l* i .°:-T. ` _ �� —� IEY<'IM !11111 • I sF'.r-�rs FOR ENLARGEMENT . SEAL _J : • a REVISIONS EYIsloas \ 11U19 YTT msetwiroN DESIGN DEVELOPMENT „ - —/ DRAWMOS NOT FOR CONSTRUCTION j lM6EI�E/ 1610 0• 20' 40' JULY 5,2017 lil UHT illti SCALE: t' = 20' ADJUSTED PARKING LAYOUT SWEET OMSEI C3.XX N ^- _ *. --- 1 il Irl _ - `ci i .., --- 1 ''..4 i 1 1 j --; ,,.. -,1 __4 -41 4 ul 'v 1-- 2_ Si 1 _`,"1. ---: 1/4A 4. --i ___ \ A , ...._____. --/ - ...-.1 -44- •-• - "I `4? I c' Cs' 0 IA 411- _4 - 2 ' .i-:1 _iv ce ( I _4,- i ,_._-, p ,4 II - i F --=' i ,y -4 g -4 -.-r•_1 ' -c , r �vJ 1 v �' J }� Q 3 t i -ff 6 �-, y 0 yam, -A ,_:,= = x �_ ± . is, s::. \3-g f i -. , f--1, 1.,-i 1--,-,--1 'i:), 5-- './.1-- ...--' \ --1—.'—' C. i \ 1 !.L. 1 i I '-.).1 1,_- r, \ /' J 5 -...i. -• ,----, ,..i I i 'iv. c- 4 ' *. 147\--4 i :4- t 174 i A 4 -- W, —I-A a V ,r- ,C"c*-- 'I .• — —4- "$ -4 I- -j -5- • — -- -t, ail ys rw1.‘1,4 Io.t s pTM, 11' 8 /I8 • 30 orA'F1 hied Nu.j 21,v►s�� 1. Development of the indoor golf course facility shall be in general accord with the plan entitled, "Illustrative Site Plan Option C," prepared by Ba#zefl+ BaH, as determined by the Director of Planning and the Zoning Administrator. To be in general accori5development and use shall reflect the following major elements as shown on the plan: a. Building location, orientation, and mass; b. Parking lot location; c. Installation of new landscaping for screening purposes; d. Retention of trees shown for preservation; e. Earthen berms adjacent to the new parking lot. Minor modifications to the plan that do not otherwise conflict with the elements listed above may be made to ensure compliance with the Zoning Ordinance) is d,,{av,,.yuj 2. Design and development of the improvements shown on the Illustrative Site Plan for the indoor golf,. • l l facility par ag to area shall be subject to the following: as de r I d by the Plan ing Director or his designee: i IS e Placement of the parking lot within the"bowl" created/oy the existing terrain#e ►g is ll �� variation in a way that minimizes grading of the slope' "P • +*sod 44, b. Implementation Construction of earthen berms adjacent to the parking lot which are compatible with existing topographic variation and which further reduce the visibility of the S WWII parking lot and parked cars from Golf Course Drive( c. Approved planting plan and planting schedule which, at minimum, include: 44104 , i. New landscaping materials planted in naturalistic or informal arrangements which are consistent and compatible with the existing landscape in terms of character, density, and species t ii. A meadow or similar grass landscape along Golf Course Drive • ?� 4- iii. The use of native plant materials , �+ d. Submittal of a conservation plan prepared by a certified arborist to preserve trees identified for preservation, to be used in conjunction with the conservation checklist described in Condition 6. �� i., ,, deice •e ofvgi r planip 3. Ingress and egress along Birdwood Drive shall be restricted, to the satisfaction of the Zoning Administrator, to only those residences served by Birdwood Drive and shall not be used as an access to the indoor golf practice facility. Awl" s 4. Any new construction at the existing golf course facility and site other than the site improvements shown on the Illustrative Site Plan and the Preliminary Plan for Birdwood Golf Course approved with SP199600053, except for minor changes (such as additional practice tees, modifications of greens and other changes that do not require a site plan), shall require an amended special use permit. 5. The owner shall continue to implement an Integrated Pest Management/Nutrient Management Plan to reduce adverse water quality impacts. y„,,,i,. -6 A,G. WA (4. Q46- ci - )... 6. Prior to any issuance of any cradinq permit , a landscape plan and corresponding conservation checklist shall be approved. The approved plan shall be part of, and incorporated into, the WPO plan submittal. G....4-, ey) .s i ii 1 a r. si44.4 . `6\.4 ? 1% 4)i°.1) the l�ri1Ve,vs"f Q f 0!43 0 (6 gea Z'- !�- / 0avlcia"hao dam 1. Development of the indoor golf course facility/shall be in general accord with the plan entitled, Q J "Illustrative Site Plan Option C," prepared byiB s s determined by ,Y 6 'i)' the Director of Planning and the Zoning Administrator. To be in general accord developmenynd use ja 4 shall reflect the following major elements as shown on the plan: 5� a. Building location, orientation, and mass' b. Parking lot location ; c. Installation of new landscaping for screening purposes) d. Retention of trees shown for preservation ; a nd e. Earthen berms adjacent to the new parking lot Minor modifications to the plan that do not otherwise conflict with the elements listed above may be made to ensure compliance with the Zoning Ordinance) ti5 cL- +2v vt,act f,y t-k.. acvt(.4 9 Ad 04,4`S' 2. Design and development of the improvements shown on the Illustrative Site Plan for the indoor golf facility shall be subject to the following: elements as.determined by the Planning A✓1 'n ),fl1- Director or his designee: -vr� 4ov+G1 Or P Vl P 9 0,,a- Placement of the parking lot within the "bowl"created y the existing terrain topographic vafiatien in a way that minimizes grading of the slop t . Paring-lot bP (C jilt)d b. Implementation Construction of earthen berms adjacent to the parking lot which are compatible with existing topographic variation and which further reduce the visibility of the G r parking lot and parked cars from Golf Course Drive , j fi5 c. Approved planting plan and planting schedule whicl' at minimum, include: .. ,�hl, i. New landscaping materials planted in naturalistic or informal arrangements which are; "3 consistent and compatible with the existing landscape in terms of character, density, and ' species ' ii. A meadcfww or similar grass landscape along Golf Course Drive ; a (Id iii. The use of native plant materials,. d. Submittal of a conservation plan prepared by a certified arborist to preserve trees identified for preservation, to be used in conjunction with the conservation checklist described in Condition 6. design. p 3. Ingress and egress along Birdwood Drive shall be restricted, to the satisfaction of the Zoning Administrator, to only those residences served by Birdwood Drive and shall not be used as an access to the indoor golf practice facility. rPiece PCed 1 n Can d I o n 4. Any new construction at the existirig gojf course facility and site other than the site improvements shown on the Illustrative Site Plan anthe Preliminary Plan for Birdwood Golf Course approved with SP199600053, except for minor changes (such as additional practice tees, modifications of greens and other changes that do not require a site plan), shall require an amended special use permit. 5. The owner shall continue to implement an Integrated Pest Management/Nutrient Management Plan to reduce adverse water quality impacts. 1 ?v.'s kr,1 -kv � benovE Covorki Code 6. Prior tg'g�any •' uance of any gr ding permit(WPO plan apptoval)%a landscape plan a d corres'pon ng conservation c cklist shill be approved'The approved ola shell 1 dart of, nd incoffpora d into, the WPO an subm 1. L,(-thelefec J r�n0 eV;%1 4 e ,r � land 4'54v+' i‘/)1 dc-/-,'v UJ t 4 in14e 5 )f ✓,or `t0 any �� i ' cn5 �aon adcnPck �s GeI andsraPP O�'" a�� ) t. -M,,e S1c ' Jr .c1'y.iIJ .1;pe GpprdvP • ' of— , -,, a,, v l fi r by J , Issues for Discussion: August 1 Meeting Community Development Staff and UVA Foundation - Illustrative Site Plan: Parking Lot Location/Configuration & Historic Resources - SP Conditions of Approval o Existing SP Conditions (SP96-53 and SP2015-19) o Recommended SP Conditions