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HomeMy WebLinkAboutSP201700024 Correspondence Special Use Permit 2017-12-04 Tim Padalino From: Tim Padalino Sent: Monday, December 04,2017 1:21 PM To: 'Stewart Wright'; 'matthewstimart@msn.com' Cc: Cynthia Neff; Brad Sheffield; Ned Gallaway; Diantha McKeel; Bruce Dotson; Russell Lafferty; Emily Kilroy; David Fox; Elaine Echols;Andrew Gast-Bray Subject: RE: SP-2017-24 (By Word Of Mouth Automotive) Hello Stewart, Thank you for your request; and thanks for your patience while I've conveyed your request and communicated with numerous stakeholders. I'm writing to provide the update that your request(below-for the community meeting requirement to be waived) has been granted by Andrew Gast-Bray, Director of Planning, pursuant to Albemarle County Code Chapter 18 Section 33.4(J)-2. No community meeting is required for SP2017-24. Thank you; and please let me know if you have any questions and/or requests for assistance. Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 From:Stewart Wright [mailto:maycraft2300@gmail.com] Sent:Wednesday, November 29,2017 12:54 PM To:Tim Padalino <tpadalino@albemarle.org> Cc:Cynthia Neff<cynthianeff@gmail.com>; Emily Kilroy<ekilroy@albemarle.org>; Diantha McKee/ <dmckeel@albemarle.org>; Russell Lafferty<rlafferty@gmail.com>; David Fox<dfox@albemarle.org> Subject: RE:SP-2017-24(By Word Of Mouth Automotive) Tim; Thanks for getting back to me. My client would rather not have to wait until January to have the community meeting. At this time our first choice would be to request a waiver of the community meeting requirement. The proposed special use will have no impact on the intensity of the use on the property. There will be no change in the appearance of the property either. Right now it is a building with a parking lot full of cars waiting to be repaired. The only change would be that 3 parking spaces would be occupied by a used car for sale instead of a car awaiting repair. There will be no detectable change to the site. Due to the minimal change of use I feel that a waiver is appropriate. If that isn't acceptable then we will try to schedule a community meeting at the site sometime in December if schedules allow for it. Please let me know if Andrew thinks a waiver is acceptable as soon as possible. We are getting crunched for time in December already and would still need to find a suitable date and get the mailings out. Thanks Stewart wright On Nov 29, 2017 11:44 AM, "Tim Padalino" <tpadalino@,albemarle.org>wrote: 1 Hi Stewart, I'm chiming in to follow-up on Cynthia's comments, and to provide a bit more info on your options at this time: --Wait until January to get your application on the next meeting agenda for Places 29-Hydraulic CAC --Attempt to set up a community meeting for your application sometime in December or early January(this option would more closely follow the community meeting guidelines with regards to timing,but not with regards to conducting the community meeting during a regular meeting of the CAC) If you wish to conduct the community meeting prior to the next P29-Hydraulic CAC meeting, please ensure you do the following: -- Coordinate directly with Supervisor McKeel and Commissioner Lafferty(copied)when selecting meeting dates/times, to ensure they are available for the dates/times selected (if they wish to attend), and then continue coordination with County staff -- Confirm meeting location/venue(County staff can assist) -- Proceed with standard notification process using property owners list provided previously AND notify all CAC members of community meeting date,,time, and location(since the required community meeting would be conducted separate from the CAC meeting, which would be atypical) With regards to meeting venue, I've attached a list of possible meeting venues for this CAC area. County staff (David Fox, copied) can assist with reserving meeting rooms through the County Schools system, if necessary. Thanks, Stewart. Please update us whenever you are ready, and/or whenever you have any questions or requests for assistance. Thanks again- - - Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 Original Message From: Cynthia [mailto:cynthianeff@gmail.com] Sent: Tuesday, November 28, 2017 1:37 PM To: Stewart Wright<maycraft2300@gmail.com> Cc: Emily Kilroy<ekilroy@albemarle.org>; Diantha McKeel <dmckeel@albemarle.org>; Russell Lafferty <rlafferty(a,gmail.com>; Tim Padalino <tpadalino@albemarle.org> Subject: Re: Sp 2017-24. By Word Of Mouth Automotive Stewart, I'm so sorry but our CAC has been pretty busy this year and with nothing critical on the schedule we decided to cancel the 12/18 CAC meeting. I wouldn't expect you to wait until our January meeting. If you wanted to go ahead and have a community meeting, I'd hoe several of us could go. Cynthia Neff 100 Roslyn Forest Lane Charlottesville,VA 22901 434-978-4432 (h) 434-825-1622 (c) 2 > On Nov 28, 2017, at 8:58 AM, Stewart Wright <maycraft2300@gmail.com>wrote: > Dear Emily and Cynthia; >Tim Padalino advised me to contact you to begin the process of getting special use permit 2017-24 By Word Of Mouth Automotive on the Places 29-Hydraulic CAC agenda for the December 18th agenda. Please let me know if this is possible. >Thanks > Stewart Wright • Tim Padalino From: Tim Padalino Sent: Monday, December 04, 2017 12:53 PM To: Andrew Gast-Bray Subject: RE:County Supervisor input on SP-2017-24 (By Word Of Mouth Automotive) Thanks! I'll let Stewart know. Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 From:Andrew Gast-Bray ' Sent: Monday, December 04, 2017 12:53 PM To:Tim Padalino<tpadalino@albemarle.org> Subject: RE: County Supervisor input on SP-2017-24 (By Word Of Mouth Automotive) Yes, I affirm the waiver. • Andrew Gast-Bray Andrew L. Gast-Bray, PhD,AICP,CNU-A Director of Planning/Asst. Director of Comm. Dev. County of Albemarle,Virginia 401 McIntire Rd. Charlottesville,VA 22902-4596 (434)296-5832 x3254 From:Tim Padalino Sent:Monday, December 04, 2017 9:42 AM To: Elaine Echols<EECHOLS@albemarle.org>;Andrew Gast-Bray<agastbrav@albemarle.org> Subject: FW: County Supervisor input on SP-2017-24(By Word Of Mouth Automotive) I heard back from Brad and Diantha (please see below). Andrew, given this input from the Supervisors for that area (Brad: Rio Magisterial District+ Diantha: Places 29— Hydraulic CAC area), please let me know if you are ready to make a decision about waiving the community meeting requirement for SP201700024; or please let me know if you'd like to discuss any details before doing so. Thanks! Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 t From: Brad Sheffield Sent:Sunday, December 03, 2017 8:34 PM To: Diantha McKeel<dmckeel@albemarle.org>;Tim Padalino<tpadalino@albemarle.org> Cc: Ned Gallaway<ngallawav@albemarle.org>; Bruce Dotson<abrucedotson@gmail.com>; Russell Lafferty <rlaffertv@gmail.com>; David Fox<dfox@albemarle.org>; Emily Kilroy<ekilrov@albemarle.org> Subject: RE:County Supervisor input on SP-2017-24(By Word Of Mouth Automotive) Tim I am fine with no community meeting. I am not a fan of what they intend to do, but I doubt there will be community interest in the request. Brad Sheffield,AICP Albemarle County Board of Supervisors Rio District p.434-989-5562 From: Diantha McKeel Sent:Saturday, December 02, 2017 7:24 AM To:Tim Padalino <tpadalino@albemarle.or > Cc: Brad Sheffield <bsheffield@albemarle.org>; Ned Gallaway<ngallaway@albemarle.org>; Bruce Dotson <abrucedotson@gmail.com>; Russell Lafferty<rlafferty@gmail.com>; David Fox<dfox@albemarle.org>; Emily Kilroy <ekilrov@albemarle.org> Subject: Re: County Supervisor input on SP-2017-24 (By Word Of Mouth Automotive) Tim, Thanks for including me. Sounds like this proposal has very limited impact. I am neutral and support whatever Brad decides. For clarification,the Hydraulic CAC had canceled the December 18th meeting by the time of this ask. December already? Where did November go! Diantha Sent from my iPhone! Please excuse typos and brevity. On Dec 1, 2017, at 4:47 PM, Tim Padalino <tpadalino@albemarle.org>wrote: Hello Brad, Ned and Diantha--- Brad —this item is in your district; however, it will be in Ned's by the time it reaches the Board of Supervisors. Diantha, I'm including you because your CAC (Places 29— Hydraulic)would be reviewing the request. Brad, we have an applicant who has requested that the Planning Director waive the community meeting requirement for SP-2017-24 "By Word of Mouth Auto"—which seeks to establish "motor vehicle sales" as an accessory use to an existing "automobile services station" use in a C! Commercial zoning district. The Zoning Ordinance allows the Planning Director to waive a community meeting requirement, but our practice has been to involve the associated Board member from the outset to guide that decision-making process 2 You received information on this request(see email chain below), where the applicant provided his justification and where staff provided information on different ways the applicant could meet the community meeting requirement. As you can see, the applicant has options other than to wait until the January 21 CAC meeting. We believe the applicant's request could be justified given the very small scope of the project—the applicant wants to use 3 parking spaces for car sales that would otherwise continue to be used for parked cars awaiting repair. No changes to the site are proposed or needed. Surrounding uses are similar. Please let us know as soon as possible so that we can advise the applicant. Thank you in advance for your time, attention, and feedback; and please contact me with any questions you may have about this issue. Thanks again, Tim Additional Information: • Link to subject property location on GIS-Web: http://gisweb.albemarle.org/Map/Viewer.aspx?state=016466820645 • Link to application materials on Laserfiche: http://www.albemarle.org/weblink/search.aspx?dbid=3&searchcommand=%7b%5bCDD- Planninq%5d:%5bApplicationNumber%5d=%22SP201700024%22%7d • Legal Ad: o PROJECT: SP201700024— By Word of Mouth Automotive o MAGISTERIAL DISTRICT: Rio o TAX MAP/PARCEL(S): 061W0010000100 o LOCATION: 442 Westfield Road and 446 Westfield Road, Charlottesville, VA 22902 o PROPOSAL: Motor vehicle sales as an accessory use to automobile repair service on 0.76-acre parcel. o PETITION: Motor vehicle sales and rental under Section 18-22.2.2-(8) of the zoning ordinance. No new dwellings proposed. o ZONING: C1 Commercial —retail sales and service; residential by special use permit (15 units/ acre) o OVERLAY DISTRICT(S): Entrance Corridor (EC), Airport Impact Area (AIA), and Steep Slopes— Managed. o COMPREHENSIVE PLAN: Urban Mixed Use— Neighborhood Service Center in Neighborhood 1, which allows for commercial, retail, and employment uses with supporting residential (3-20 units/acre). Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 3 From:Stewart Wright fmailto:mavcraft2300@gmail.com] Sent:Wednesday, November 29,2017 12:54 PM To:Tim Padalino<tpadalino@albemarle.org> Cc: Cynthia Neff<cvnthianeff@gmail.com>; Emily Kilroy<ekilrov@albemarle.org>; Diantha McKeel <dmckeel@albemarle.org>; Russell Lafferty<rlafferty@gmail.com>; David Fox<dfox@albemarle.org> Subject: RE:SP-2017-24(By Word Of Mouth Automotive) Tim; Thanks for getting back to me. My client would rather not have to wait until January to have the community meeting. At this time our first choice would be to request a waiver of the community meeting requirement. The proposed special use will have no impact on the intensity of the use on the property. There will be no change in the appearance of the property either. Right now it is a building with a parking lot full of cars waiting to be repaired. The only change would be that 3 parking spaces would be occupied by a used car for sale instead of a car awaiting repair. There will be no detectable change to the site. Due to the minimal change of use I feel that a waiver is appropriate. If that isn't acceptable then we will try to schedule a community meeting at the site sometime in December if schedules allow for it: Please let me know if Andrew thinks a waiver is acceptable as soon as possible. We are getting crunched for lime in December already and would still need to find a suitable date and get the mailings out. Thanks Stewart wright On Nov 29, 2017 11:44 AM, "Tim Padalino" <tpadalinona,albemarle.org> wrote: Hi Stewart, I'm chiming in to follow-up on Cynthia's comments, and to provide a bit more info on your options at this time: --Wait until January to get your application on the next meeting agenda for Places 29- Hydraulic CAC --Attempt to set up a community meeting for your application sometime in December or early January(this option would more closely follow the community meeting guidelines with regards to timing, but not with regards to conducting the community meeting during a regular meeting of the CAC) If you wish to conduct the community meeting prior to the next P29-Hydraulic CAC meeting, please ensure you do the following: -- Coordinate directly with Supervisor McKeel and Commissioner Lafferty(copied) when selecting meeting dates/times, to ensure they are available for the•dates/times selected (if they wish to attend), and then continue coordination with County staff -- Confirm meeting location/venue (County staff can assist) -- Proceed with standard notification process using property owners list provided previously AND notify all CAC members of community meeting date, time, and location(since the required community meeting would be conducted separate from the CAC meeting, which would be atypical) With regards to meeting venue, I've attached a list of possible meeting venues for this CAC area. County staff(David Fox, copied) can assist with reserving meeting rooms through the 4 County Schools system, if necessary. Thanks, Stewart. Please update us whenever you are ready, and/or whenever you have any questions or requests for assistance. Thanks again- - - Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 Original Message From: Cynthia [mailto:cvnthianeff(a,gmail.com] Sent: Tuesday,November 28, 2017 1:37 PM To: Stewart Wright<niaycraft2300@,gmail.com> Cc: Emily Kilroy<ekilroy@albemarle.org>; Diantha McKeel <dmckeel(u�albemarle.org>; Russell Lafferty<rlafferty(a,gmail.com>; Tim Padalino <tadalino@albemarle.org> Subject: Re: Sp 2017-24. By Word Of Mouth Automotive Stewart, I'm so sorry but our CAC has been pretty busy this year and with nothing critical on the schedule we decided to cancel the 12/18 CAC meeting. I wouldn't expect you to wait until our January meeting. If you wanted to go ahead and have a community meeting, I'd hoe several of us could go. Cynthia Neff 100 Roslyn Forest Lane Charlottesville,VA 22901 434-978-4432 (h) 434-825-1622 (c) > On Nov 28; 2017, at 8:58 AM, Stewart Wright<maycraft2300na,gmail.com>wrote: >Dear Emily and Cynthia; >Tim Padalino advised me to contact you to begin the process of getting special use permit 2017-24 By Word Of Mouth Automotive on the Places 29-Hydraulic CAC agenda for the December 18th agenda. Please let me know if this is possible. >Thanks > Stewart Wright • 5 Tim Padalino • From: Elaine Echols Sent: Monday, December 04, 2017 9:43 AM To: Andrew Gast-Bray Cc Tim Padalino Subject: RE: County Supervisor input on SP-2017-24 (By Word Of Mouth Automotive) Andrew, I think that we can waive the community meeting requirement. Please affirm or deny. Thanks! From:Tim Padalino Sent: Monday, December 04, 2017 9:42 AM To: Elaine Echols<EECHOLS@albemarle.org>;Andrew Gast-Bray<agastbray@albemarle.org> Subject: FW: County Supervisor input on SP-2017-24(By Word Of Mouth Automotive) • I heard back from Brad and Diantha (please see below). Andrew, given this input from the Supervisors for that area (Brad: Rio Magisterial District+ Diantha: Places 29— Hydraulic CAC area), please let me know if you are ready to make a decision about waiving the community meeting requirement for SP201700024; or please let me know if you'd like to discuss any details before doing so. Thanks! Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 From: Brad Sheffield Sent:Sunday, December 03, 2017 8:34 PM To: Diantha McKeel<dmckeel@a albemarle.org>;Tim Padalino <tpadalino@albemarle.org> Cc: Ned Gallaway<ngallawav@albemarle.org>; Bruce Dotson<abrucedotson@gmail.com>; Russell Lafferty <rlaffertv@gmail.com>; David Fox<dfox@albemarle.org>; Emily Kilroy<ekilrov@albemarle.org> Subject: RE: County Supervisor input on SP-2017-24(By Word Of Mouth Automotive) Tim I am fine with no community meeting. I am not a fan of what they intend to do, but I doubt there will be community interest in the request. Brad Sheffield,AICP Albemarle County Board of Supervisors Rio District p.434-989-5562 From: Diantha McKeel Sent:Saturday, December 02, 2017 7:24 AM 1 Tim Padalino From: Tim Padalino Sent Friday, November 17, 2017 4:53 PM To: Diantha McKeel; Russell Lafferty; Cynthia Neff Cc: David Fox; Emily Kilroy; Brad Sheffield; Ned Gallaway; 'Bruce Dotson' Subject: Community Advisory Committee meeting/SP-2017-24 Hello everyone, I'm writing to you in your roles as Community Advisory Committee (CAC) Chair and as designated Liaisons to the Places 29—Hydraulic CAC. (I've been instructed to also include Brad, Ned, and Bruce on this notification, despite not being the designated liaisons, since the subject property for this proposed project is in the Rio District.) My purpose in writing is to notify you of a recently-submitted special use permit application for a property in the Places 29— Hydraulic area; details of the application are as follows: PROJECT: SP201700024— By Word of Mouth Automotive MAGISTERIAL DISTRICT: Rio TAX MAP/PARCEL(S): 061 W0010000100 LOCATION: 442 Westfield Road and 446 Westfield Road, Charlottesville, VA 22902 PROPOSAL: Motor vehicle sales as an accessory use to automobile repair service on 0.76-acre parcel. PETITION: Motor vehicle sales and rental under Section 18-22.2.2-(8) of the zoning ordinance. No new dwellings proposed. ZONING: Cl Commercial —retail sales and service; residential by special use permit(15 units/acre) OVERLAY DISTRICT(S):.Entrance Corridor(EC), Airport Impact Area (AIA), and Steep Slopes—Managed. COMPREHENSIVE PLAN: Urban Mixed Use—Neighborhood Service Center in Neighborhood 1, which allows for commercial, retail, and employment uses with supporting residential (3-20 units/acre). More specifically, I'm writing to note that the applicant will soon be attempting to set up the community meeting that is required for this type of application review. It appears that the next meeting will be held on December 18; no meeting agenda is currently available online. This is simply an informational message at this point—there is no need to take any immediate follow-up actions, until the applicant (Matt Stimart and/or Stewart Wright) contacts you about the possibility of getting this project on an upcoming CAC meeting agenda. But it may be useful to begin determining if there is an opportunity to include this community meeting on the December 18th CAC meeting agenda, or not(assuming that meeting is still "on"). Thank you in advance for your time and attention; and please don't hesitate to contact me with any questions and/or requests for assistance you may have regarding this application or this message. Tim Padalino, AICP Senior Planner I Community Development Department County of Albemarle, Virginia https://www.albemarle.om/department.asp?departmentrodd (434)-296-5832 x. 3088 t Tim Padalino From: Tim Padalino Sent: Friday, November 17, 2017 5:00 PM To: 'maycraft2300@gmail.com' Cc: 'matthewstimart@msn.com' Subject: , FW:Community Advisory Committee meeting/SP-2017-24. Attachments: ZMA-SP Req Community Meeting Guidelines 1-25-17.pdf Hello Stewart, Greetings from Albemarle County Department of Community Development. I'm writing in regards to the required community meeting for the above referenced special use permit application, as you are the listed contact person on the application (and the owner/applicant is copied as well). As you'll see from the message below, I've sent an initial "heads-up"to CAC participants and designated CAC Liaisons about your special use permit application, and the need to begin coordinating the required community meeting with the Places 29—Hydraulic CAC. The Chair for that CAC is Cynthia Neff. The next meeting is scheduled for December 18, but I'm currently not certain if there is room on that meeting agenda, or not(or if they are even keeping that meeting date, or not—no agenda is currently available online). Information about CACs and Master Planning (and the P29-Hydraulic CAC in particular) can be found at the following link: http://www.albemarle.orq/department.asp?department=cdd&relpage=18731 And the County's Community Meeting Guidelines are attached. Please review those guidelines and coordinate with the CAC Chair as necessary to set up your required community meeting for the "By Word of Mouth Auto" SP application. And please reply or call with any questions or requests for assistance you may have, now or later. Thanks very much--- Tim Tim Padalino, AICP Albemarle County I Community Development Dept. ,- (434)-296-5832 x. 3088 From:Tim Padalino Sent: Friday, November 17,2017 4:53 PM To: Diantha McKeel<dmckeel@albemarle.org>; Russell Lafferty<rlafferty@gmail.com>; Cynthia Neff <cynthianeff@gmail.com> Cc: David Fox<dfox@albemarle.org>; Emily Kilroy<ekilroy@albemarle.org>; Brad Sheffield <bsheffield@albemarle.org>; Ned Gallaway<ngallaway@albemarle.org>; 'Bruce Dotson'<bdotson@albemarle.org> Subject: Community Advisory Committee meeting/SP-2017-24 Hello everyone, t I'm writing to you in your roles as Community Advisory Committee (CAC) Chair and as designated Liaisons to the Places 29— Hydraulic CAC. (I've been instructed to also include Brad, Ned, and Bruce on this notification, despite not being the designated liaisons, since the subject property for this proposed project is in the Rid District.) My purpose in writing is to notify you of a recently-submitted special use permit application for a property in the Places 29—Hydraulic area; details of the application are as follows: . PROJECT: SP201700024= By Word of Mouth Automotive MAGISTERIAL DISTRICT: Rio TAX MAP/PARCEL(S): 061W0010000100 LOCATION: 442 Westfield Road and 446 Westfield Road, Charlottesville, VA 22902 PROPOSAL: Motor vehicle sales as an accessory use to automobile repair service on 0.76-acre parcel. PETITION: Motor vehicle sales and rental under Section 18-22.2.2-(8) of the zoning ordinance. No new dwellings proposed. ZONING: C1 Commercial —retail sales and service; residential by special use permit(15 units/acre) OVERLAY DISTRICT(S): Entrance Corridor(EC), Airport Impact Area (AIA), and Steep Slopes—Managed. COMPREHENSIVE PLAN: Urban Mixed Use— Neighborhood Service Center in Neighborhood 1, which allows for commercial, retail, and employment uses with supporting residential (3-20 units/acre). More specifically, I'm writing to note that the applicant will soon be attempting to set up the community meeting that is required for this type of application review. It appears that the next meeting will be held on December 18; no meeting agenda is currently available online. This is simply an informational message at this point—there is no need to take any immediate follow-up actions, until the applicant (Matt Stimart and/or Stewart Wright) contacts you about the possibility of getting this project on an upcoming CAC meeting agenda. But it may be useful to begin determining if there is an opportunity to include this community meeting on the December 18th CAC meeting agenda, or not (assuming that meeting is still "on"). Thank you in advance for your time and attention; and please don't hesitate to contact me with any questions and/or requests for assistance you may have regarding this application or this message. Tim Padalino, AICP Senior Planner I Community Development Department County of Albemarle, Virginia https://www.albemarle.orq/departmentasp?department=cdd (434)-296-5832 x. 3088 2 Special Use Permit Application Legal Ad Notice PROJECT: SP201700024—By Word of Mouth Automotive MAGISTERIAL DISTRICT: Rio TAX MAP/PARCEL(S): 061 W0010000100 LOCATION: 442 Westfield Road and 446 Westfield Road, Charlottesville, VA 22902 PROPOSAL: Motor vehicle sales as an accessory use to automobile repair service on 0.76-acre parcel. PETITION: Motor vehicle sales and rental under Section 18-22.2.2-(8) of the zoning ordinance. No new dwellings proposed. ZONING: Cl Commercial—retail sales and service;residential by special use permit(15 units/acre) OVERLAY DISTRICT(S): Entrance Corridor(EC),Airport Impact Area(AIA), and Steep Slopes— Managed. COMPREHENSIVE PLAN: Urban Mixed Use—Neighborhood Service.Center in Neighborhood 1, • which allows for commercial, retail, and employment uses with supporting residential (3-20 units/acre).