HomeMy WebLinkAboutSDP201900008 Review Comments Initial Site Plan 2019-04-19 (5)COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
April 3, 2019
Justin Shimp, P.E.
Shimp Engineering, P.C.
912 E. High Street
Charlottesville, VA 22902
(434) 227-5140 / justin&shimp-en ing eering com
RE: Site Review Committee Comment Letter for SDP-2019-00008 (Pantops Corner Self -Storage — Initial Site
Plan)
Dear Mr. Shimp:
The Planner for the Planning Division of the Albemarle County Community Development Department (CDD) and
other members of the Site Review Committee (SRC) have reviewed the development proposal referenced above.
Initial review comments from the following SRC members are attached:
Albemarle County Planning Services (Planner)
Albemarle County Architectural Review Board (ARB) — (attached)
Albemarle County Engineering Services (Engineer) — (will forward when received)
Albemarle County Information Services (E911) — (attached)
Albemarle County Building Inspections — (attached)
Albemarle County Department of Fire -Rescue — (attached)
Albemarle County Service Authority (ACSA) — (attached)
Virginia Department of Transportation (VDOT) — (attached)
Each comment is preceded by the applicable reference to Chapter 18 of the Albemarle County Code (Zoning
Ordinance), unless otherwise specified. (The following comments are those that have been identified at this time;
additional comments may be added or eliminated based on further review.)
The Lead Reviewer will either approve with conditions or deny the Initial Site Plan within 15 days of the Site
Review Meeting.
Please contact me at your earliest convenience if you have questions, or require additional information or assistance
Sincerely,
Andy Reitelbach
Senior Planner / areitelbachgalbemarle.org / (434)-296-5832 x 3261
Albemarle County Planning Services (Planner) — Andy Reitelbach, areitelbachgalbemarle.org — Requested
Changes:
1. [32.4.2.1 (f)] The mailing notification fee of $215.00 has not been paid. The fee must be paid prior to Friday,
April 19ti', in order for the initial site plan to be approved.
2. [ARB] Please see the attached ARB comment letter for items that must be addressed prior to initial site plan
approval.
3. [Fire & Rescue] Please see attached comments from Shawn Maddox. Please revise the plans so that Fire &
Rescue comments are satisfactorily addressed. A fire access lane of 26' in width is required at the front of the
structure, and Pantops Corner Way cannot be used for this access.
4. [32.5.1 (c)] Please show all existing utility easements on the drawings. Include a label or call out for each
easement stating whether the easement is public or private, the owner of record and the recorded instrument
number, and easement width where existing easements are visible on the plans.
5. [32.5.2 (a) and 4.20 (a)] Please amend the building setback notes on Sheet 1 as follows:
a. Minimum front setback = 10 feet from the right-of-way or the exterior edge of the sidewalk if the
sidewalk is outside of the right-of-way.
b. Maximum front setback = 30 feet from the right-of-way or the exterior edge of the sidewalk if the
sidewalk is outside of the right-of-way.
6. [32.5.2 (a) and 4.20 (a)] Please state the required off-street parking and loading setbacks on Sheet 1.
a. Minimum off-street parking/loading front setback = 10 feet from any public street right-of-way.
7. [32.5.2 (a)] Please show and label all minimum and maximum setback lines of the final site plan site layout
drawings. The setbacks should be shown in accordance with Section 4.20 of the Zoning Ordinance.
8. [32.5.2 (a)] Boundary line adjustment plats were recently approved for these parcels. Please show and label all
existing parcel boundaries with dimensions on the final site plan, and update the deed book and page numbers
of the recorded instruments on the plans and the site data table on Sheet 1. Include all revised acreage on Sheet
1. In addition, it appears that another boundary line adjustment plat will need to be approved and recorded prior
to the approval of this plan for the shared property line with the adjacent Wawa parcel.
9. [General Comment] Because this project involves improvements that are located on other parcels, these other
parcel numbers and the site information data for these parcels should also be included. (Parcels 78-58G1 and 78-
5A).
10. [General Comment] A public access easement will be required to be recorded for Pantops Corner Way prior to
the approval of this site plan. Please be aware that the required access easement crosses into TMP 78-58C, as
shown on this plan, so that property owner will also need to be included in the easement recordation.
11. [General Comment] The road plans and the final site plan for Pantops Corner/Pantops Corner Way must be
approved before the final site plan for this site can be approved. In addition, the final site plan for the Wawa on
TMP 78-58A may have to be approved prior to this final site plan, depending on the chronology of BLA,
easement, and site plan approvals.
12. [General Comment] The Existing Conditions sheets may have to change depending on what the approved final
site plans for Pantops Corner Way and Pantops Corner (hotel site) show.
13. [General Comment] The Existing Conditions sheet, sheet 4, shows trees and sidewalk being demolished on
parcel 5E to construct the entrance for the proposed self -storage use. Because these improvements are required
by the site plan for Pantops Corner (SDP2018-00089), an LOR will be required for SDP2018-00089 to remove
these items from that site plan once the self -storage project moves forward.
14. [32.5.2 (a)] Please add the full Action Letter, Proffer Statement, and associated exhibits approved with
ZMA2013-02 to the final site plan drawings.
a. State the ZMA approval date by the Board of Supervisors —December 11, 2013.
15. [32.5.2 (a)] Please state that TMP 78-58G1 lies within the FH, Flood Hazard Overlay District on Sheet 1 under
"Zoning."
16. [32.5.2 (a)] Please state that portions of TMP 78-58G1 lie within the Managed and Preserved Steep Slopes
Overlay District under "Zoning" on Sheet 1. Please state that portions of TMP 78-5E lie within the Managed
Steep Slopes Overlay District under "Zoning" on Sheet 1.
17. [32.5.2 (a)] Revise sheet 2 to show the temporary construction easement that is shown on the approved BLA
plat for SUB2019-00002, between revised parcels 5E and 5C, leading toward 5F.
18. [32.5.2 (a)] Revise the Source of Title section with the most recent recorded plat and deed information.
19. [32.5.2 (b)] Revise the proposed use of this site on the cover sheet to "Light Warehousing," as that is how this
use is defined in the Zoning Ordinance.
20. [32.5.2 (b)] Please state the gross square footage of each proposed structure, and proposed acreage of each use
on the final site plan, as this site plan is incorporating TMP 78-58G1 and TMP 78-5A, in addition to 78-58E.
21. [32.5.2 (b)] Sheet 5 of the plan states that there are "16 spaces" in the building. Clarify what these 16 spaces are.
Are they indoor parking spaces, storage spaces, or some other type of space?
22. [4.12.7] Light warehousing is an unscheduled use in the parking section of the zoning ordinance. As such, the
Zoning Administrator shall determine the required number of parking spaces for this use. Please submit a request
to the Zoning Administrator for a determination on the number of parking spaces required by this light
warehousing use.
23. [32.5.2 (h)] Please show the boundaries of the FH Flood Hazard Overlay District and the state dam break
inundation zone on TMP 78-58G1 where visible on the plans. Provide a label and include this feature in the
legend.
24. [32.5.2 (b)] No loading spaces are shown on the site plan. Loading spaces shall be provided in accordance with
Section 18-4.12.13. These loading spaces must meet the design standards specified in Section 18-4.12.18 of the
Zoning Ordinance.
25. [32.5.2 (b)] No dumpsters are shown on the plan. In accordance with Section 18-4.12.13(e), dumpster pads must
be provided on this parcel.
26. [4.12.19 and 32.7.9.7 (a)(3)] Please provide a profile view detail with dimensions and materials of the dumpster
pad enclosure to verify compliance with the screening requirements contained in the Zoning Ordinance. Please
note that fences or other constructed screening measures must be a minimum of six feet (6') in height, as specified
in 32.7.9.7 (e).
27. [32.7.3 (b)] Please show the locations of all proposed mechanical equipment and utility hardware. Please provide
information so that the agent can verify they will be screened from public view.
28. [32.5.2(i)] After it is recorded, please provide the deed book and page numbers for the access easement across
Pantops Corner Way.
29. [32.5.2(i)] Provide the width of the sidewalk along Pantops Corner Way.
30. [32.5.2 (m)] Show the distance to the nearest existing street intersection from the proposed ingress and egress.
31. [32.5.2 (n)] Provide the maximum footprint of the proposed building
32. [32.5.2 (n)] The site plan states that the square footage for each of the four floors above ground -level are the
same size. However, at least the fourth floor, and maybe the third depending on building height, will have to be
stepped back to meet the stepback requirement. Thus, this floor will be a smaller area than the lower floors are.
Revise the square footage of the building, on both sheets 1 and 5, to take the reduced size of this stepped back
floor into account.
33. [32.5.2(a)] Show on the site plan where the proposed stepback for this structure will occur.
34. [32.5.2 (n)] Pedestrian crosswalks and accessible ramps must be provided at all locations within the site where
ramps connect sidewalks on opposite sides of vehicular travel ways and streets.
a. Please label the dimensions and surface materials in compliance with the County's design standards.
b. There are several crosswalks across Pantops Corner Way where ramps are needed.
c. In addition, provide ramps and a crosswalk at the entrance to this site, from Pantops Corner Way.
d. The sidewalk along Pantops Corner Way near the entrance to this site also needs to be shown extending
fully to the entrance to this site. It appears that the sidewalk was removed as a part of the demolition
process for this project, but was not fully replaced with the proposed improvements shown on sheet 5.
e. There also need to be ramps on the sidewalks directly adjacent to the building, leading from the parking
lot to the office location.
35. [32.5.2 (k)] Please label all existing and proposed sewer and drainage easements by type and include a
size/width measurement. For existing easements, state the deed book and page of the recorded instrument.
36. [32.5.2 (1)] Please label all existing and proposed utility easements by type and include a size/width
measurement. For existing easements, state the deed book and page of the recorded instrument.
37. [32.5.2 (n)] Please state the proposed surface materials for all parking lots, travel ways, walkways, etc. in a label
on the site plan drawings.
38. [32.5.2 (n)] Identify the narrow hatched area adjacent to the north side of the building. Is this a proposed loading
area, a marked accessible way between the sidewalks, or some other improvement?
39. [32.5.2 (n)] Please state the height of all proposed fences and retaining walls in the labels used on the drawings.
Profile view details of all proposed fences, retaining walls, and constructed screening measures will be required
with the final site plan. Each will need to show the types of materials used and dimensions. In addition, safety
railings will be needed between the parking lot and the adjacent retaining walls.
40. [32.5.2 (e)] Please provide more details about the existing landscape features as described in Section 18-
32.7.9.4(c).
a. The Albemarle County Conservation Plan Checklist and Chapter 3.38 of the Virginia Erosion and
Sediment Control handbook. The Conservation Plan Checklist will need to be signed by the owners and
provided as an exhibit on the final site plan.
41. [32.7.2.31 Please ensure sidewalks and landscaping strips are provided along Pantops Corner Way. These items
will likely be included in the Pantops Corner final site plan and road plans. However, please be sure that
everything shown on this plan exactly matches what is shown in the approved road and final site plans for
Pantops Corner.
42. [32.7.9] A full landscape plan will need to be included in the submission of the final site plan. hi addition to
interior landscaping, the street landscaping for this site will need to match the landscaping that is shown on the
final site plan for Pantops Corner (hotel site) and associated road plans. Landscaping will also need to be
approved by the ARB.
a. [32.7.9.91 In the landscape plans, include a note stating that "all landscaping shall be installed by the
first planting season following the issuance of the first certificate of occupancy within the development."
b. [32.7.9.91 Add a note to the landscape plans stating, "All landscaping and screening shall be maintained
in a healthy condition by the current owner or a property owners' association, and replaced when
necessary. Replacement material shall comply with the final site plan approved landscape plan."
43. [32.7.8 and 4.17] The final site plan lighting plan must meet the minimum requirements of Section 4.17 of the
Zoning Ordinance.
a. [4.17.4] Please provide a luminaire schedule stating the quantity of each outdoor luminaire proposed,
the model number, the fixture type, wattage emission, etc.
b. [4.17.4 (a)] Please provide documentation from the manufacturer that all proposed outdoor luminaries
exceeding 3,000 lumens are full -cutoff fixtures.
c. Please state the pole height of all outdoor luminaires.
d. [4.17.4 (b)] Please show foot-candle measurements within the development and along all existing and
proposed street right of ways and property boundaries. The spillover of lighting from luminaires onto
public roads and property in residential or rural areas zoning districts shall not exceed one-half ('/2) foot
candle.
e. Please add a note to the lighting plan which states, "Each outdoor luminaire equipped with a lamp that
emits 3,000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to
reflect light away from adjoining residential districts and adjacent roads. The spillover of lighting from
luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed
one-half footcandle."
44. [32.6.2 (d) and Chapter 141 Please submit an easement plat and application to the County that shows all new
easements proposed by the site plan. This includes all new drainage, stormwater, public access easements, etc.
The easement plat must be reviewed, approved, and recorded prior to approval of the final site plan.
45. [ZMA201300002,14-234 (E),14-317, and 14-422 (C)] As part of the easement plat application, a public access
easement will need to be platted over the Pantops Corner Way and Road B private street right-of-ways. A private
street maintenance agreement will need to be approved by the County Attorney and recorded with the easement
plat. As required by Proffer #1 of ZMA2013-02, an access easement shall be provided subject to an agreement
between the respective property owners to share the cost of maintenance and construction for shared portions of
the private road. A template for private street maintenance agreement can be found on the CDD website.
46. [32.6.2 (h)] Please provide a signature panel with a line for each member of the Site Review Committee.
47. [32.5.2(i)] Provide the right-of-way width for State Route 20, as well as the width of the access easement on
Pantops Corner Way and the edge -to -edge pavement width for Pantops Corner Way.
48. [32.5.2(i)] Identification of public access easement along the proposed Pantops Corner Way must be shown on
the site plan.
Albemarle County Architectural Review Board (ARB)
Margaret Maliszewski, mmaliszewski(a,albemarle.org — Requested Changes; ARB conducted 04/01/19; see attached
comments.
Albemarle County Engineering Services (Engineer)
John Anderson, janderson(c-r�,albemarle.org — Comments will be forwarded to applicant upon receipt.
Albemarle County Information Services (E911)
Andy Slack, aslack e,albemarle.org — No Objection (03/06/19).
Albemarle County Building Inspections
Michael Dellinger, mdellingergalbemarle.org — Requested Changes (03/15/19); see attached comments.
Albemarle County Department of Fire -Rescue
Shawn Maddox, smaddox&albemarle.org — Requested Changes (03/03/19); see attached comments.
Albemarle County Service Authority (ACSA)
Richard Nelson, melsonAserviceauthority.org — Requested Changes (04/01/19); see comments below:
1) Final approval of the Pantops Corner Site Plan will be required prior to final approval.
2) Reference the water and sewer utilities under the Pantops Corner Final Site Plan.
3) Include proposed fixture counts.
4) Confirm if there will be fire suppression.
5) Ensure trees are outside of water main easement.
Virginia Department of Transportation (VDOT)
Adam Moore, Adam.Moorekvdot.vir ig nia.gov — Requested Changes (04/02/19); see attached comments.
Review rr m nt for SDP201900008 Initial Site Plan
Project Name: PANTOPS CORNER SELF -STORAGE - INITIAL
Date Completed: Monday, April 01, 2019 Department/Division/Agency: Review StMus:
Reviewer Margaret Maliszewski rnn APR Approved
The ARB took the following action at its April 1, 2019 meeting:
Motion: Stoner moved to approve ARB-019-17: Pantops Corner Self Storage— Initial Site Development Plan and forward the
recommendations outlined in the staff reportfor the Initial Site Plan to the Agent for the Site Review Committee. as follows_
Regarding requirements to satisfy the design guidelines as per § 18-30_6_4c( ), (3) and (5) and recommended conditions of
initial plan approval:
o Prior to Initial Plan approval the following items shall be resolved to the satisfaction of the ARB: None_
Regarding recommendations on the plan as it relates to the guidelines: None.
Regarding conditions to be satisfied prior to issuance of a grading permit:
1 _ Maintain grading and retaining walls outside the driplines of trees to remain. Show tree protection fencing on; and
coordinated throughout, the grading, landscaping, and erosion and sediment control plans.
Regarding the final site plan submittal:
o A Certificate of Appropriateness is required prior to final site plan approval_ The following items and all items on the ARB
Final Site Plan Checklist must be addressed:
1 _ Revise the architectural design to more successfully use architectural forms and features, colors and materials, to reflect
the historic architecture of the area_ Simplify the design while relieving blankness and expressing human
scale-
_ Revise the distribution of building materials to help establish a cohesive whole-
3- Provide specifications for proposed window glass_ Show that VLT will not drop below 40% and VLR will not exceed 30%_
Glass should be clear, without tint_ If tinted glass is proposed, provide a sample for review_ Add the standard window glass
note to the architectural plans: 'Visible light transmittance (rLT) shall not drop below 40%_ risible light reflectance (rLR) shall
not exceed 30%_"
4_ Show the locations of all ground- and building -mounted equipment on the plans_ Show how visibility from the ECs will be
eliminated-
5- Add the standard mechanical equipment note to the plan: "risibility of all mechanical equipment from the Entrance Corridor
shall be eliminated_"
6_ Provide a complete lighting plan with the final site plan-
7- Provide planting area and trees along the west side of the parcel and the south side of the building-
8- Revise the plan to maintain grading and retaining walls outside the driplines of trees to remain_ Show tree protection fencing
on, and coordinated throughout, the grading, landscaping and erosion and sediment control plans-
9- Provide a large shade tree, 21 2" caliper at planting, at the middle of the north side of the 4-space parking row.
10_ Provide large shade trees, 21 2" caliper at planting, 40' on center, along the west side of the parking area_ Revise the plan
to provide sufficient planting area-
1 1 _ Provide trees along the south and west sides of the building to help soften the building's appearance_ Revise the plan to
provide sufficient planting area_
1 _ Provide a complete landscape schedule with the final site plan_
13_ Add the standard plant health note to the plan: "All site plantings of trees and shrubs shall be allowed to reach, and be
maintained at, mature height, the topping of trees is prohibited_ Shrubs and trees shall be pruned minimally and only to
support the overall health of the plant_::
14_ Terrace the 10' retaining wall so that no wall exceeds b' in height, and plant the terraces_ Alternatively, revise the plan to
provide trees at the base of the 10' retaining wall, and sufficient planting area for the trees_ Provide views in context from Rt_
0 and 25G traveling west_
15_ Ensure that planting at the retaining wall terraces is sufficient to mitigate the height and length of the walls_
1 6_ Indicate the retaining wall material on the plan_ Provide a sample for review if other than Eagle Bay Anchor Diamond Pro
James River_
17_ Revise the plan to maintain grading and retaining walls outside the driplines of trees to remain_ Show tree protection
fencing on, and coordinated throughout, the grading, landscaping and erosion and sediment control plans_
18_ Corrugated metal is not an appropriate material for this location in the EC_ Alternate metal panel systems can be
considered_
Mr_ Hancock seconded the motion_
Review rr m nt for SDP201900008Initial SitePlan
Project Name: PANTOPS CORNER SELF -STORAGE - INITIAL
Date Completed: Wednesday, March 06, 2019 DepartmentJDivision/Agency: Review Status:
Reviewer Andrew Slack rnn Fg99 No Objection
No objection_
Review rr m nt for SDP201900008 I Initial S ite Plan
Project Name: PANTOPS CORNER SELF -STORAGE - INITIAL
Date Completed: Friday, March 15, 2019 DepartmentfDivision/Agency: Review Status:
Reviewer Michael Dellinger ILIrnn 1nfzn,-rfinnc Requested Changes
Add the following note to the general notes page:
Retaining walls greater than 3 feet in height require a separate building permit_ Walls exceeding 4 feet in height require an
stamped engineered design also_
Add the following note to the general notes page:
Accessible parking spaces and access isles shall not have a surface slope greater than 1:48_ Access isles shall be at the
same level as the parking space they serve_
Add the following note to the general notes page:
ALL water lines, sewer lines, and fire lines from the main to the structure MUST have a visual inspection performed by the
buildng department_ Please indicate on drawings point of entry to structure_
Add the following to the general notes page:
All roof drains shall discharge in a manner not to cause a public nuisance and not over sidewalks_
General note: Heightlarealetc_ limited due to use group_ Coodinate closley with architect_
Review rr m nt for SDP201900008 I Initial S ite Plan
Project Name: PANTOPS CORNER SELF -STORAGE - INITIAL
Date Completed: Sunday, March 03, 2019 Department}Division/Agency: Review Status:
Reviewer: Shawn Maddox El Firms r-i IP Requested Changes
1 _ If the building height is going to exceed 30' then a 26 foot marked fire lane must be provided along the front of the building_
Pantops Corner Way will not be considered due to the trees being planted creating
obstructions-
_ If the building is going to be sprinklered then the fire department connection must be shown within 100' of a hydrant_ The
hydrant on Pantops Corner Way should not be considered as the primary hydrant for that sprinkler system as any use would
require the closure of the main travel way for multiple properties-
3- A knox box will be required. Please add a note indicating such and that the location can be coordinated with the fire
marshal's office.
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
1601 Orange Road
Culpeper. Virginia 22701
Stephen C. Brich, P.E.
Commissioner
April 02, 2019
Andy Reitelbach
County of Albemarle
Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
Re: SDP-2019-00008- Pantops Corner Self Storage - Initial Site Plan
Dear Mr. Reitelbach:
The Department of Transportation, Charlottesville Residency Transportation and Land Use
Section, has reviewed the above referenced plan as submitted by Shimp Engineering, P.C., dated
February 19, 2019 and offer the following comments.
Land Use
This initial site plan cannot be approved until SDP-2018-00039 Pantops corner, initial site plan is
approved.
Please provide two copies of the revised plan along with a comment response letter. If further
information is desired, please contact Willis C. Bedsaul at 434-422-9866.
A VDOT Land Use Permit will be required prior to any work within the right of way. The
owner/developer must contact the Charlottesville Residency land Use Section at (434) 422-9399
for information pertaining to this process.
Sincerely,
a44t4— qatt-11-
Adam J. M re, P.E.
Area Land Use Engineer
Charlottesville Residency
WE KEEP VIRGINIA MOVING