HomeMy WebLinkAbout1994-10-05October 5, 1994 (Regular Day Meeting)
(Page 1)
000139
A regular meeting of the Board of Supervisors of Albemarle County,
Virginia, was held on October 5, 1994, at 9:00 A.M., Room 7, County Office
Building, McIntire Road, Charlottesville, Virginia.
PRESENT: Mr. David P. Bowerman, Mrs. Charlotte Y. Humphris, Messrs.
Charles S. Martin, Walter F. Perkins and Mrs. Sally H. Thomas.
ABSENT: Mr. Forrest R. Marshall, Jr.
OFFICERS PRESENT: County Executive, Robert W. Tucker, Jr. and County
Attorney, Larry W. Davis.
Agenda Item No. 1. The meeting was called to order at 9:00 A.M., by the
Chairman, Mr. Walter F. Perkins.
Agenda Item No. 2. Pledge of Allegiance.
Agenda Item No. 3. Moment of Silence.
Agenda Item No. 4. Other Matters Not Listed on the Agenda from the
Public.
Ms. Daria Brezenski was present to speak about a skateboard park. She
noted that there will be a meeting on October 18, 1994, at 3:00 P.M. in Room 5
at the Omni Hotel, where representatives from businesses and City and County
personnel will meet to discuss this item. She invited a representative of the
Board to attend also. Ms. Brezenski said it is hoped to raise $100,000 for
this venture so that the burden on the City and County will be lessened.
Agenda Item No. 5.. Consent Agenda. Motion was offered by Mrs.
Humphris, seconded by Mr. Bowerman, to approve Items 5.1 through 5.8 and to
accept the remaining items as information.
AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mro Bowerman and Mrs. Humphris.
NAYS: None.
ABSENT: Mr. Marshall.
Item 5.1. Proclamation proclaiming October as National Arts and
Humanities month. Mrs. Humphris read the resolution into the record. The
proclamation was approved by the vote set out above and was then signed by Mr.
Perkins.
Item 5.2. Proclamation proclaiming the week of October 10th through
October 16th, 1994, as "The Week of Mentoring". The proclamation was approved
by the vote set out above and then signed by Mr. Perkins.
Item 5.3. Proclamation in support of the Charlottesville-Piedmont
Chapter of the Alzheimer's Association "1994 Memory Walk". The proclamation
was approved by the vote set out above and then signed by Mr. Perkins.
Item 5.4. Resolution of support for Constitutional Amendment 2. The
following resolution was adopted by the vote set out above:
RESOLUTION
SUPPORTING VIRGINIA CONSTITUTIONAL
AMENDI~ENT 2 ON THE NOVENBER 8, 1994, B~?~.OT
WHEREAS, Virginia's Constitution requires that voter lists
be automatically purged of people who have not voted in four
years, and
WHEREAS, Virginia also requires that applications to regis-
ter to vote be completed in front of the registrar; and
WHEREAS, these two rules conflict with new federal laws; and
WHEREAS, keeping two sets of voter registrations will be
time-consuming and costly for local electoral boards; and
WHEREAS, Constitutional Amendment 2 on the ballot on Novem-
ber 8, 1994, seeks to resolve the issue by changing Virginia's
Constitution so that it conforms with federal law, thereby saving
the local governments of Virginia thousands of dollars that can be
better used for local needs; and
WHEREAS, the Board of Directors of the Virginia Association
of Counties (VACo) unanimously endorses Constitutional Amendment 2
and urges the board of supervisors of every county in Virginia to
adopt a resolution of support and to publicize its actions.
October 5, 1994 (Regular Day Meeting)
(Page 2)
000 40
NOW, THEREFORE, BE IT RESOLVED that the Board of County
Supervisors of Albemarle County, Virginia, voices its support for
Constitutional Amendment 2 and urges the citizens of Albemarle
County to vote yes on Constitutional Amendment 2.
Item 5.5. Withdrawal of ZTA-94-04 - Fees. Withdrawal of this zoning
text amendment was approved by the vote set out above.
Item 5.6. Notice of Willingness to hold a public hearing by the
Virginia Department of Transportation regarding Rio Road (Route 631) improve-
ments (Project: 0631-002-185, C-502, from 0.717 mile south of its intersec-
tion with Hydraulic Road to 0.132 mile north of its intersection with Route 29
North). Mr. Tucker said he had discussed this matter with staff members in
the Planning and Engineering Departments and they do not see a need, from a
technical perspective, to request a public hearing on this proposed highway
improvements. No request was made for a public hearing on this project.
Item 5.7. Resolution to accept Davis Drive and Caitlin Drive in White
Oaks Subdivision into the State Secondary System of Highways. At the request
of Mr. Edgar S. Robb, the developer, the following resolution was adopted by
the vote set out above:
RESOLUTION
WHEREAS, the streets in White Oaks Subdivision described on
the attached Additions Form SR-5(A) dated October 5, 1994, fully
incorporated herein by reference, are shown on plats recorded in
the Clerk's Office of the Circuit Court of Albemarle County,
Virginia; and
WHEREAS, the Resident Engineer for the Virginia Department
of Transportation has advised the Board that the streets meet the
requirements established by the Subdivision Street Requirements of
the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of
County Supervisors requests the Virginia Department of Transpor-
tation to add the roads in White Oaks Subdivision as described on
the attached Additions Form SR-5(A) dated October 5, 1994, to the
secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements;
and
BE IT FURTHER RESOLVED that the Board guarantees a clear and
unrestricted right-of-way, as described, and any necessary ease-
ments for cuts, fills and drainage as described on the recorded
plats; and
FURTHER RESOLVED that a certified copy of this resolution be
forwarded to the Resident Engineer for the Virginia Department of
Transport at ion.
* * *
The roads described on Additions Form SR-5(A) are:
Davis Drive from the edge of pavement on State Route
240, 0.11 mile to the end of pavement past the inter-
section with Caitlin Drive, with a fifty-foot right-
of-way as shown on plat recorded on 2-13-92 in Deed
Book 1204, pages 94-104 in the Office of the Clerk of
the Circuit Court of Albemarle County.
2e
Caitlin Drive from the edge of pavement of Davis
Drive, 0.18 mile to the end of cul-de-sac, with a
fifty-foot right-of-way as shown on plat recorded on
2-13-92 in Deed Book 1204, pages 94-104 in the Office
of the Clerk of the Circuit Court of Albemarle County.
Total length - 0.29 mile
Item 5.8. Statements of Expenses for the Department of Finance,
Sheriff, Commonwealth's Attorney, Regional Jail and Clerk of the Circuit
Court, for the month of August, 1994, were approved as presented by the vote
set out above.
Item 5.9. Letter dated September 26, 1994, from Mr. Gerald G. Utz,
Contract Administrator, Department of Transportation, re: notice that the
Commonwealth Transportation Board has approved the Corridor A alignment
(begins at Route 250 near McIntire Road and continues through the eastern
portion of McIntire Park and crosses Melbourne Road just east of the Char-
lottesville High School football field. The corridor then continues northward
and ties into Route 631 near the Norfolk Southern Railroad bridge) location
October 5, 1994 (Regular Day Meeting) O00i4i
(Page 3)
for the McIntire Road Extension project (Project: U000-104-V02, PE-101; 0631-
002-128, C-502; Federal Number M-5104 [108]). Mr. Utz notes that the next
step in the process will be the designing of the roadway. Once that design is
completed, another public hearing will held. The tentative date for construc-
tion of this project is scheduled for early 1997.
Item 5.10. Letter dated September 23, 1994, from Do S. Roosevelt,
Resident Engineer, to Ella W. Carey, Clerk, re: monthly update on highway
improvement projects currently under construction and quarterly report of
projects under design in Albemarle County.
PROJECT LISTI#G
ALBENARLE COUNTY
OCTOBER 1, 1994
CURRENT PREV EST
RTE ADV ADV CONST
NO. LOCATIOIJ - DESCRIPTION DATE DATE TINE
29 FROM RIO ROAD TO RIVANNA RIVER (WIDEN TO 6 LANES) 07-94 24 MO
29 SO FORK RIVANNA RIVER TO AIRPORT ROAD (WIDEN TO 6 LANES) 06-97 24 MO
29 INTERCHANGES - GREENBRIER DRIVE, RIO ROAD, HYDRAULIC ROAD. (These 11-97'
projects are Listed for the first time. The advertisement date shown
is a planning date only to set a target date for design sections. No
funding for construction of the interchanges is currently shown in the
approved primary six year plan.)
610 FROM ROUTE 20 TO 1.8 MI E ROUTE 20 (GRAVEL ROAD) 10-96 6 MO
631 FROM ROUTE 743 TO ROUTE 29 09-97 12 MO
631! FROM NCL CH'VILLE TO CSX RR (RIO RD) MEADOW(REEK PARKWAY 01-97 12 MO
637 FROM ROUTE 635 TO 0.55 MI W ROUTE 682 (GRAVEL ROAD) 10'99 12 MO
649 FROM ROUTE 29 TO ROUTE 606 (AIRPORT ROAD) 09'99 9 MO
656 FROM ROUTE 654 TO ROUTE ?43 09'99 6 MO
671 BRIDGE & APPROACHES OVER MOORMANS RIVER (MILLINGTON) ? 12 MO
682 FROM ROUTE 250 TO 1.7 MI S ROUTE 250 (GRAVEL ROAD) 08-95 12 MO
711 FROM ROUTE 712 TO ROUTE 29 (GRAVEL ROAD) 10-97 5 MO
712 FROM ROUTE 29 TO ROUTE 692 (GRAVEL ROAD) 10-96 9 MO
?43 FROM ROUTE 657 (LAMBS ROAD) TO ROUTE 631 08-96 12 MO
759 FROM ROUTE 616 TO FLUVANNA COUNTY LINE (GRAVEL ROAD) 10-99 5 MO
760 FROM ROUTE 712 TO ROUTE 29 (GRAVEL ROAD) 10-98 12 MO
866 FROM ROUTE 743 TO ROUTE 1455 09-99 9 MO
1403 FROM WOODBROOK DRIVE TOWAL-MART 10-94 9 MO
PROJECTS UMDER CONSTRUCTION
ALBE#ARLE COUNT%'
OCT~ER 1, 1994
. LOCATION STATUS CGNP. DATE
631 5TH STREET EXT
S ROUTE 1-64 CONSTRUCTION COMPLETE SEP 94
20 FROM 3.4 MI S ROUTE 53
TO 3.8 MI S ROUTE 53 CONSTRUCTION 61% COMPLETE NOV 94
29 FROM HYDRAULIC ROAD TO
RIO ROAD CONSTRUCTION 33% COMPLETE DEC 95
691 TABOR STREET (CROZET CONSTRUCTION 90% COMPLETE
IHT ROUTE 240 (The completion date has
& IHT HIGH STREET been delayed to October
due to unforseen utility
problems.) OCT 94*
Item 5.11. Copy of Statement on the Reform of Virginia's Sentencing and
Parole System. A copy of the remarks made by Mr. Perkins at the September 26,
1994, meeting with the Governor's Commission was received as information.
Item 5.12. Copy of Planning Commission minutes for September 6,
September 13 and September 20, 1994, was received as information.
000 .42
October 5, 1994 (Regular Day Meeting)
(Page 4)
Item 5.13. Copy of minutes of the Board of Directors of the Albemarle
County Service Authority for August 18, 1994, was received as information.
Item 5.14. Copy of minutes of the Rivanna Water & Sewer Authority Board
of Directors for August 22, 1994, was received as information.
Item 5.15. Arbor Crest Apartments Bond Program Report and Monthly
Report for the month of August, 1994, presented for information.
Item 5.16.. Copy of letter dated September 20, 1994, from Mr. Bruce W.
Haynes, Executive Secretary, Compensation Board, to the Honorable Harry L.
Carrico, Chief Justice, Supreme Court of Virginia, re: the Honorable Terry W.
Hawkins, Sheriff, vs. Compensation Board.
Item 5.17. Response to citizen's request to initiate an Ad Hoc Educa-
tion and Training Task Force. In response to a request from Mr. Walter
Johnson to establish an Ad Hoc Education and Training Task Force~ staff noted
that Ms. Nancy O'Brien, Executive Director, Thomas Jefferson Planning District
Commission, is currently updating a list of all community training programs in
collaboration with Piedmont Virginia Community College and the Chamber of
Commerce. At this time, staff does not recommend that a Task Force be
implemented since there are several groups or teams already in the process of
collecting data, documenting problem areas, and preparing reports on issues
that cross over into the area of training and education. Reports from these
groups will be forwarded to the Planning Commission and the Board as part of
the Comprehensive Plan review process.
Item 5.18. Update on Biennial Budget Discussion. During budget
discussion last year, staff proposed the idea of looking at a biennial budget
for the County's operating budget. At present, the only Virginia localities
that prepare biennial operating budgets are Chesterfield, Loudoun and James
City counties. So far, only Chesterfield has done more than one such budget.
Based on information collected from these counties and the input from other
localities, staff has concluded that implementing a biennial budget at this
time would not be beneficial.
Item 5.19. Community Resource Office Expansion - Goals/Objectives and
Upcoming Activities. It was noted that Ms. Lee Catlin has been moved to the
County's Executive Office in order to expand some of the community partner-
ships that have already been developed, and in order to improve the flow of
information to the community regarding County government services, programs
and issues of concern. Major goals of this expanded effort include promoting
County government accessibility and responsiveness, facilitating communica-
tions between governmental departments and the constituencies they serve,
incorporating client service strategies into County operations where appropri-
ate and increasing citizen awareness of County programs and services.
Agenda Item No. 6. Approval of Minutes: June 10 and September 16(A),
1992; August 10(A) and August 10(N), 1994.
Mrs. Humphris had read June 10, 1992, Pages 1 - 16 (#9) and found them
to be in perfect order.
Mr. Perkins had read June 10, 1992, pages 16(#9) - 32(#13) and found
them to be order.
No other minutes had been read.
Motion was offered by Mrs. Humphris, seconded by Mr. Bowerman, to
approve those minutes which had been read. Roll was called and the motion
carried by the following recorded vote:
AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris.
NAYS: None.
ABSENT: Mr. Marshall.
Agenda Item No. 7a. Transportation Matters: Prohibition of Truck
Traffic on Routes 22/231.
Mr. John Moore was present. He said the property owners along the road
had hoped to be kept informed of developments. They have not been privy to
any of the paperwork received by the Board today. He said there is precedent
for closing roads to through traffic, and there are no destinations on Routes
231 and 22 that trucks would be going to. All traffic is through truck
traffic, and quite recently the residents have seen an increase of trucks
coming through in twos and threes which indicates that through truck drivers
are getting together and deciding to drive through in order to avoid construc-
tion on Route 29 North. These trucks are just trying to reach the interstate.
He said the residents would like to look at this material, and then be heard
again by the Board on this issue.
000:1.43
October 5, 1994 (Regular Day Meeting)
(Page 5)
Mr. Martin said he has no objection to deferring, but most of the people
concerned were at the Board's meeting last month when Mr. Roosevelt gave the
information verbally and this meeting was set. Since that time he has talked
to many of those people, and he thought they would get the word out to the
other residents.
Mrs. Humphris said she believes they were probably waiting for the
written report because there were too many facts given to remember them all.
She is sorry that they were not given copies of the written material. Mr.
Tucker said some of the things mentioned in Mr. Roosevelt's letter could still
go forward.
Mr. Moore said there may be good and reasonable recommendations in that
letter, but from hearing the discussion between Mr. Roosevelt and the Board,
half measures will be difficult to implement and probably not very effective.
A ban on trucks may be the only effective and reasonable alternative. He
appreciates that it would be inconvenient for the truckers, and might require
some additional enforcement by the County. Me feels that as truckers become
aware that the road is closed, they will stop using the road, and enforcement
is not a difficult issue. Route 17 between Warrenton and Interstate 66 was
closed to truck traffic, and truckers learned that they had to go around, and
it did not become an issue. There are reasonable routes around that road.
A letter just received from Mr. William C. Porter, Jr., County Adminis-
trator, Louisa County, was noted as being received. Mr. Porter expressed
concern about action contemplated by Albemarle County to limit truck traffic
on Route 22/231 and said it is a primary route for trucks serving Kloeckner
Pentaplast of America, Inc., Mission Energy and other businesses in the
Gordonsville area.
Mrs. Humphris said it would be good to decide who will set down with
representatives of these companies and representatives from Louisa County and
have a formal discussion about the situation
Mr. Moore said he has heard that the percentage of truck traffic has not
increased with that of regular traffic. Both have increased, but not by a
substantial portion. Given those statistics, it still means that truck
traffic has increased, although he does not know if the percentage has in-
creased. The issue is that there are more and more trucks, and it is becoming
more difficult for people who travel the road regularly. Since the road is a
scenic byway, considering its dimensions and the number of entrances along the
road, the number of residents and their families who travel the road, it is
still an issue.
Mr. Martin suggested the Board go forward with some of Mr. Roosevelt's
recommendations and postpone any vote on the issue today. He sees no reason
to have a meeting with anybody until the Board knows what it will pursue. At
the time that a decision is made, he believes a public hearing should be held.
Mrs. Humphris said she thinks it is important that the source of these
trucks know the problem they present to the County. They may not realize that
it is the sheer size of the trucks, and the speed at which they travel that
presents the problem. Mr. Moore said even if the trucks are headed to Char-
lottesville, they are just trying to hit Interstate 64.
Mrs. Thomas said since some of this problem is probably caused by
construction on Route 29 North, the Board needs to decide whether it is a
temporary problem. She used to travel that road going to horse shows, but the
horse trailers avoided the road because it is not the best route to Fre-
dericksburg.
Mr. Bowerman said the traffic problems on Route 29 at this time are
miniscule. With the improvements being put in along with traffic rerouting,
there are almost no delays compared to what was going on before construction.
He thinks the road is getting a "bad rap" in terms of how it is being dealt
with°
Mr. Perkins suggested that the situation continue to be monitored, and
some of the things suggested by Mr. Roosevelt (a detailed review of recent
accidents on this road be undertaken, and the current signing along these
routes be studied to see if upgraded signing or pavement marking is warranted)
be implemented, and that no action be taken at this time.
Mr. Tucker said it is important that the residents along the road talk
to the CEO's at these companies and express their views. They know the issues
better than anyone else, and he will talk to the administrators in Orange and
Louisa counties so they are aware of the concerns.
Not Docketed: Mrs. Thomas asked how to get trucks to use the industrial
road which was constructed in Ivy a few years ago, and get them off of a
residential road. Mr. Roosevelt said the Board could proceed with banning the
trucks from using the road (Route 738/676), using the same procedure now in
process for Georgetown Road. He said the short section of Route 676 was
reconstructed a number of years ago using Industrial Access Funds so as to be
the primary access to Dettor, Edwards and Morris. He suggested talking to the
000 44
October 5, 1994 (Regular Day Meeting)
(Page 6)
Department's Traffic Engineer first to see if any signing could be placed
where Route 738 ties into Route 250 that would redirect traffic to the
industrial road.
Agenda Item No. 7b. Discussion: Proposal for Millington Bridge Project
(Project No. 0671-002-191, C501).
Letter dated September 30, 1994, had been received from Mr. Dan Roose-
velt, Resident Engineer, concerning a new proposal by the Virginia Department
of Transportation (VDoT) for replacement of the substandard structure crossing
the Moormans River on Route 671 near Millington.
Mr. Roosevelt said the new proposal calls for replacement of the
existing structure at basically the same location. It does plan a gentler
curve on the south end of the bridge. The new curve would match in part the
same curve as presently exists near the Millington house. The new bridge
would be basically at the same elevation as the existing bridge. In order to
replace the bridge in the same location, the Department would have to close
the crossing or place a temporary structure to detour traffic around the site
during construction. Based on past history of this project, a major concern
expressed had to do with the stream and the trees. To place a bypass struc-
ture would do unacceptable damage to the adjacent properties.
An alternative is to close the bridge during construction which is hoped
to be one construction season. Also, Mr. Roosevelt said he looks for a
request from the Board to the Virginia Outdoors Foundation (VOF) to grant
waivers of their scenic easements along the Moormans River to allow the
Department to construct this project as proposed.
Mr. Roosevelt said he has met with all of the adjacent property owners
who would be directly affected by this project and discussed this particular
proposal. While they raised some minor aesthetic concerns which are yet to be
resolved, all seem to be comfortable with the revised proposal. The bridge
itself will have truly modern underpinnings such as concrete piers and
abutments, steel beams, the floor will be wood and the rail (still deciding
on) will probably be wood, or wood facade, so the bridge itself will have the
appearance of being an old-fashioned, wooden-floored bridge.
Mr. Perkins asked if any members of the public wished to speak.
Ms. Sherry Buttrick said she lives close to this proposed project. She
said they find this proposal to be very pleasing and innovative and creative.
She thinks it is the best solution that has been found. There are still a few
little things to be finalized, but basically it is a good solution to a
"thorny" problem. She thinks this is a good model to show that if all work on
something, even the "thorniest" thing can be sorted out with perseverance and
ingenuity.
Mr. J. P. Davis said he lives about two-tenths of a mile north of the
bridge. It is a great change, but he believes they will go along with it even
if there are a couple of minor things to be worked out. He asked Mr. Roose-
velt if he had indicated that a temporary structure could be built during
construction. Mr. Roosevelt said "yes", but it would create a good deal of
damage.
Mrs. Thomas asked if the current detour affects school buses. Mr.
Roosevelt said he thinks there are some that would like to use the bridge now,
but with the current weight restriction, they cannot use it.
Mr. Perkins said the letter seems to set out what the Board needs to do.
Mrs. Humphris said this Board has never requested the VOF to grant
waivers. That is something VDoT can do. Mrs. Thomas said she believes that
can be worked out with the Foundation as everything up to this point has been.
Mr. Roosevelt said the Department is looking for this Board's support of these
waivers, not for the Board to request them directly. He believes it is
important for the VOF to know that the locality is in support of the Depart-
ment's request for the waivers.
Mrs. Humphris asked if that would not be implicit in a resolution of
full support for the proposal. Mr. Roosevelt said he would hope that would be
true, but he thinks it would be clearer to the VOF if their easements were
mentioned specifically. He has been told to get a direct statement or a firm
statement from this Board concerning those easements. That has been the crux
of the issue up until this time. Because the VOF was not willing to budge on
their easements, it literally sent the Department back to the drawing board to
look at another solution to the problem. In order to assure that the locali-
ty, and the Board representing that locality, are sold on this project, it
needs to recognize the need to waive these easements.
Mrs. Humphris said she will make a motion, but she is reluctant to do
that. Following the guidelines the Board has always used in dealing with this
situation, this Board has always believed it is not in its purview to request
VOF to release easements. This situation is different because the proposal
will have full support of the Board and the full support of the property
owners and the people who gave the easements.
October 5, 1994 (Regular Day Meeting) O00~45
(Page 7)
Mr. Martin said when he first came on the Board, this project was a hot
topic. Since he was not fully abreast of all of the details, he has basically
"kept his mouth shut" over the years. A year or so ago, he believed the
bridge would eventually be closed. Now, it seems that VDoT has gone a long
way in compromising, so he believes this Board could compromise to the extent
of saying the Board supports VDoT's efforts to do this project, and supports
their getting the easements to do this project.
Mr. Bowerman said the Board can say that it recognizes the completion of
this project will necessitate easements from the Virginia Outdoors Foundation.
Mr. Martin said he believes it would be right for the Board to make that much
of a simple compromise.
Mrs. Humphris said she does not view that as a compromise. She views
this as a straight out situation. The protocol is simply that the request to
VOF to release easements is made by VDoT and not by this Board. She thinks
the wording of the motion could delicately lean in that direction, but she
personally hesitates to make a motion that involves the Board doing that. She
does not want this to be precedent-setting of requesting the VOF to release
easements. If the Board does it once, it is likely to be faced with doing it
again.
Mr. Martin said he did not say "request", but "support". Mrs. Thomas
said a lot of people have cheered on VOF because it has been unwilling to
budge, The Board's resolution should say that it likes what it sees and is
appreciative of the negotiations that have taken place, and recognizes that
some negotiations continue and that everything seen so far is acceptable and
commendable. Mrs. Thomas said she also is worried about the precedent. In
this case, it might be all right, but in the future, the case might not be so
straightforward. She asked if Mrs. Humphris had a motion worded.
Mrs. Humphris said not at this moment. Mr. Bowerman said Mrs. Humphris'
point that there is acceptance of this plan is tacit acceptance of what has to
be done. He suggested that the resolution say "the Board recognizes that
easements will be necessary from the Virginia Outdoors Foundation in order for
this project to go forward." He said that wording does not promote it. It is
a statement of fact.
Mrs. Mumphris said that is fine with her. Mr. Bowerman said this
identifies it as one of the issues, which is what he thinks VDoT needs. Mrs.
Thomas said it is possible that exchanges of property might take place. Mr.
Roosevelt said it will be between VDoT and VOF as to what will be required.
An acknowledgment that some action concerning the VOF easements will be
necessary and that the Board supports the project will hopefully be enough.
Mrs. Humphris said she would be happy to make that motion, and moved to
adopt a resolution stating that the Albemarle Board of County Supervisors
support the proposed improvements at the Millington Bridge site over the
Moormans River, and included in the motion is an acknowledgement by the Board
that the existing crossing could be closed for a period of approximately six
months during construction, and the wording of Mr. Bowerman (the Board further
recognizes that easements will be necessary from the Virginia Outdoors
Foundation in order for this project to go forward). Mrs. Humphris suggested
saying that "release of easements may be necessary." Mr. Bowerman agreed.
Mrs. Humphris said that was her motion. Mrs. Thomas gave second. Roll was
called and the motion to adopt the following resolution carried by the
following recorded vote:
AYES:
NAYS:
ABSENT:
Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris.
None.
Mr. Marshall.
RESOLUTION
WHEREAS the Board of Supervisors and the Virginia Department
of Transportation have worked for many years on a project to
replace the substandard structure crossing the Moorman's River on
Route 671 near Millington; and
WHEREAS the Department's new proposal (Project 0671-002-191,
C501) calls for replacement of the existing structure at basically
its existing location with the curve approaching the structure
from the south side being slightly improved causing a minor
realignment of the road at that location; and
WHEREAS the overall length of the improvement has been
reduced to 400 feet, with a wooden floor structure being placed on
steel beams and a concrete foundation, with the elevation of the
bridge being the same as the existing structure, and the width of
the structure being 28 feet wide.
NOW, THEREFORE, BE IT RESOLVED that the Albemarle Board of
County Supervisors hereby expresses its support of the proposed
improvement at the Millington Bridge site over the Moorman's
River, and also acknowledges that the existing bridge could be
closed for approximately six months during construction; and
October 5, 1994 (Regular Day Meeting) O00146
(Page 8)
FURTHER recognizes that release of easements may be neces-
sary from the Virginia Outdoors Foundation for this project to go
forward.
Mr. Perkins asked that the resolution be placed on the Board's consent
agenda next week so the Board could review the final wording before mailing it
to VDoT.
Agenda Item No. 7c. Presentation from Charlottesville Area Transporta-
tion Study (CATS) Advisory Committee.
Ms. Nancy O'Brien was present. She said the Board had before it a draft
of the CATS study. This new study is different in content and format from the
original CATS study due to ISTEA legislation which requires a look at differ-
ent things. It allows for the study to be broken into two sections: 1) a
qualitative section, and 2) a quantitative section. What is before the Board
today is the qualitative section which deals with policies, goals and strate-
gies. The Committee will reconvene in January to begin work on the quantita-
tive section, i.e., the roads and other modes of transportation that will be a
part of this plan. By that time, the transit development plan will be
finished and can become a part of this study. Also, bike plans, airport plans
and other things, will become a part of this study.
(Note: Mr. Bowerman left the room at 10:06 a.mo and returned at 10:07
a.m.)
Ms. O'Brien said the City and County appointed an advisory committee to
conduct the study. The study takes in the urbanized part of the County,
primarily. In the old study there was the urbanized area, and the study area.
Now, it is just the study area. The committee has met for over nine months,
and was chaired by a County appointee, Mark Watson. It is co-chaired by City
representative, Phil Creed. In addition, the other County members were George
Larie, Betty Newell and Tom Blue. This group looked at all the comprehensive
plans and other studies which had been adopted by the City and County. Ms.
O'Brien said this whole study is a guide, but it is somewhat stronger because
any project which is subject to Federal funding needs to be shown in the plan.
This plan lays the basis for these funding requests. It then gets narrowed
down from a twenty-year planning frame to six years, and then narrowed down
further by what is requested each year from VDoT.
Mrs. Thomas reminded the members that she and Mrs. Humphris are members
of the Metropolitan Planning Organization (MPO) and have made comments on the
plan. It does set a policy direction and is worthy of some attention. It
looks at alternatives to the single automobile. It puts a great deal of
emphasis on alternative ways of getting places, and it considers the impact on
neighborhoods and community services.
Mr. Martin said it certainly is a comprehensive study. It contains some
recommendations on connecting neighborhoods. That was a concept used many
years ago, but now communities are trying to keep themselves separate. He
would like to see the Board move back toward connecting neighborhoods even if
the communities don't necessarily want to be connected.
Ms. O'Brien said there are ways of connecting which don't necessarily
encourage speeding through. The new term for that is "traffic calming".
Mr. Bowerman said it is his experience that if a road is to be put in,
it should be done before the houses are built. Once the road is in place, the
people will see it before they buy.
Mr. Wayne Cilimberg said in addition to this study being the basis for
the MPO's planning work, this will also be the basis for the transportation
component for the County's Comprehensive Plan. A lot is being accomplished in
this plan so it is important that everyone agree. The County's plan should
not be at odds with this plan.
Mrs. Thomas said there is also a Rural Transportation Plan being worked
on at the same time. There are some sections of the County that are in that
plan.
Ms. O'Brien said the development of this plan has been a team effort
between the Planning District and County and City staff members. The staffs
have met regularly to be sure that is what is going on in the committee is
consistent with what is going on at the local level. They have also been
doing a lot of the mapping as one project.
Mrs. Humphris said it is important to note that in the last CATS study,
the emphasis was on moving traffic and the levels of service. The addition of
this component takes into consideration a whole lot, human beings and their
uses of the land and their quality of life. She finds it to be an excellent
draft.
Ms. O'Brien said Ms. Hannah Twaddell of her office has done most of the
writing on this study. They went to all the local planning commissions and
boards of supervisors about the Rural Area Transportation Study (RATS)~ and
October 5, 1994 (Regular Day Meeting) O00147
(Page 9)
got concerns about things other than single-occupant vehicle traffic. That
was a surprise. They have now mapped out where the car poolers are in the
planning district.
Ms. O'Brien said the Committee will meet again tonight and then there is
a public hearing on this document on October 13, and the MPO will give a final
approval on October 26. Ms. O'Brien said they seek comments at this point,
comments which will be incorporated into the final document.
Agenda Item No. 7d. Other Transportation Matters.
Mr. Bowerman thanked Mr. Roosevelt and Ms. Angela Tucker for their
willingness to work with the owner and operator of the Rock Store on Hydraulic
Road to come up with an acceptable solution to the widening of the road.
Mr. Bowerman asked why the turn lane in front of Our Lady of Peace was
not done when the lining on Greenbrier Road took place. Mr. Roosevelt said he
would check into this.
The Board members expressed their sincere appreciation to Mr. Roosevelt
for his work with the County during his tenure as Resident Engineer at the
VirginiaDepartment of Transportation. Mr. Roosevelt said Ms. Angela Tucker
will be in charge of the local office of the Department for a couple of months
until the Department assigns a new resident engineer. He appreciates the
treatment he has always gotten from this Board during his 18 years in this
office. Mr. Roosevelt said he will not be leaving the area and will watch
with interest the actions of this Board and the Department in the future.
Agenda Item No. 8. Presentation from Dr. Deborah DiCroce, Annual Report
of Piedmont Virginia Community College (PVCC).
Dr. DiCroce acknowledged the four members of the College Board who
represent Albemarle County: Grace Carpenter who is chair of the Board this
year, and Joe Henley, III, who are both present today, and Clark Jackson and
Bill Finley. She said these four people represent the County very well, and
they contribute to the well-being of the College as a whole.
In 1993-94, PVCC served 6953 individual students. Over the last five
years that represents a cumulative increase of about 11 percent. This year
and next year is a leveling off period. Growth will hit again in two years.
By the year 2004, if State projections are accurate, PVCC will be "bursting at
the seams" even with the new facility.
Looking at the College as a whole last year, 88 percent of the students
were part-time, 63 percent were women, 15 percent were minorities (11.4
percent were African-American), and 69 percent were returning students.
Last year, the College continued with the thrust of its strategic plan.
The four items outlined in that plan are: partnerships, technology, community
outreach, and multi-cultural diversity. A special emphasis was placed this
last year on technology both from the perspective of instructional delivery
(they have a satellite dish in operation, electronic classrooms, they are on
the information superhighway due to a partnership with the University of
Virginia) and also a special emphasis was placed on technology from the
perspective of administrative operations.
Dr. DiCroce said the College has a new telephone system which they just
began using a few weeks ago. When you call, you get an automated voice which
they feel is user friendly. It cost $82,000 to put the system in place.
Another $25,000 would help them implement telephone registration so that
community individuals could register from their own home. She thinks they
will have to fund this through private support rather than with State funding.
Dr. DiCroce said they continue with computer networking. She believes
that the way instruction is delivered ten years from now will be very differ-
ent from the methods in use today. Another thing being implemented this year
is an alternative learning program. One part of that is called "distance
learning". PVCC has entered into a partnership with Old Dominion University
called "Tele Tech" and what that does is make available opportunities for
PVCC's students to come to Piedmont and work on baccalaureate studies all
through the wonders of satellite technology where PVCC is actually hooked into
the ODU system in Norfolk. That is being funded through a special initiative
of the General Assembly this past session. PVCC is a pilot site, and if it is
successful, these programs will be set up throughout the State. The second
piece of the alternative learning program is the "week-end college". She said
it is now possible to do course work on Friday evenings and Saturdays. For
people who cannot get out to college Monday through Thursday, there is now
this other option. It has been surprisingly very popular and she thinks it
will increase as people find the option is available. If it is successful~
they will move into actual programming.
Another piece of this year's work is the Humanities and Social Sciences
Building. Funding was received, and they are in the final stages of planning.
ooo 4s
October 5, 1994 (Regular Day Meeting)
(Page 10)
Groundbreaking is anticipated for early Spring. It will be a $5.2 million
facility and will give PVCC 36,500 additional square feet of instructional
space.
They also continue with their economic development thrust. They view
this area's future as being only as bright as its work force. They see
themselves as the "first line of defense" in workforce training. They feel
they do an excellent job which is critical to the economic vitality of this
area. They are in the process of preparing to launch a center for training
and workforce development. The launching of this program will occur in
November.
Dr. DiCroce said a final piece of the program is their "budding work"
along the West Main Street corridor in Charlottesville. They are moving
toward establishing a college neighborhood center in that area, specifically,
to better serve the people who form the community within that area. They hope
to see it open in the Fall of 1995.
Dr. DiCroce said these are just a few highlights from the College
perspective. This is all being done within the context of restructuring from
the perspective of efficiency and effectiveness. Their restructuring is not
from the point of being frugal, but more in the context of looking at the
workforce and its impact upon the curriculum. Looking at the nature of
technology and its impact upon virtually everything done these days. Looking
at relationships with K-12 in the senior institutions, and how they can better
make connections with the K-12 level. While doing all of this, they are very
much aware of less financial resources from the state, and yet they see an
increasing demand for services.
Dr. DiCroce said the College budget is very tight. Their budget is $7.6
million which is essentially level funding; 88 percent of that goes for
personnel, five percent for state-mandated line items, and four percent goes
to fixed costs. That leaves less than two percent to cover everything else.
This is clearly a call to diversify their funding base. From the College
perspective overall, it is a challenging year, it is a full year, and they are
moving full force with it.
Dr. DiCroce said that in terms of what is going on in Albemarle County,
last year 2696 County residents attended the College. That accounted for
about 44 percent of all students enrolled, and almost four percent of the
County's total population. Albemarle continues to be a major service factor
in PVCC's life. If you look at a Fall '93 profile of the Albemarle County
student, 80 percent were part-time, 62 percent were women, eight percent were
African-American, and 75 percent were returning. Compared to the total
college population, the profile for Albemarle shows more full-time students,
more returning students, fewer African-American students, and the same
percentage of women students. In Fall '93, of all Albemarle County residents
enrolled in a Virginia college or university, almost 54 percent of them were
enrolled at PVCC. That means that PVCC continues to play a collegiate role in
the life of this community. In Fall '93, the college enrolled 22.1 percent of
the graduating class from Western Albemarle High School, and 25.6 percent of
the graduating class at Albemarle High School°
Dr. DiCroce said the college continues to have a strong relationship
with the public schools in Albemarle County. That is manifested in all kinds
of ways, such as: renting classroom space to handle some of the College's
overflow, to an enhanced relationship with CA-Tech which is realized through
the Tech Prep work which she has spoken about on other occasions. They also
continue to work with business and industry within the context of economic
vitality. They are involved in the Regional Partnership effort, the Gover-
nor's Regional Advisory Council, and economic impact in general. Dr. DiCroce
referred to a handout entitled "PVCC'S Economic Impact on its Service Region
(1992-93)." She noted that for every dollar paid by service region locali-
ties, PVCC generated $1629. For every dollar paid by the state, PVCC generat-
ed $6.13. She said they remain committed to meeting County needs, and she
welcomes comments on how this can be done.
Mr. Martin asked about the grant and the partnership with Old Dominion
University. He asked why they were chosen. Dr. DiCroce said Old Dominion was
the senior institution that pursued it. It was part of their strategic plan
and their visioning into the 21st Century. They have done a good bit with
television technology over the past fifteen years, so it was a logical move.
Mrs. Thomas asked about their move onto West Main Street and if they
will have a location there. Dr. DiCroce said it will be a store-front
presence. Mrs. Thomas asked if it will include the ability for people to walk
in and get advice about the level of education they should pursue. Dr°
DiCroce said they are plugged into all of the studies that have been done for
that area. They see it as a store-front presence that is a collaborative
partnership with the many providers in this area including the work of the
VEC. Someone will be able to come in and have access to all of PVCC's
counselling, career advisement services, while at the same time they are
plugging in with what some of the other providers are doing. They will also
look at programming to targeted businesses in the area to help meet their
workforce development needs. From all three perspectives, it should come
together as a fairly impressive proactive partnership.
000 .49
October 5, 1994 (Regular Day Meeting)
(Page 11)
Mr. Tucker said he had heard a discussion that vocational education may
be shifted from secondary schools to community colleges. He asked if that is
a viable alternative. Dr. DiCroce said she had heard this discussed as well.
It is not a new discussion, but is brought up occasionally. The newness of it
is that it has appeared in some of the strike force committee reports as
something that should be considered. It is worth exploring, but it is a
complex issue. She thinks the more focused issue is the occupational/-
technical education that will be needed.
Mrs. Thomas asked if there are many high school students taking courses
at PVCC. Dr. DiCroce said there are many involved in what is termed "dual
enrollment." In Albemarle, these students just come in and mix with the
regular students after going through an approval process with both school
systems. In some of the outlying areas, PVCC actually takes the course work
to the students on site in the high schools. Mrs. Thomas asked how many
students from Albemarle might be involved in this activity. Dr. DiCroce said
she did not know for sure, but it could be as many as 100. This is the sort
of thing that is the future, looking at collaborative efforts in curriculum.
Agenda Item No. 9. Presentation from Mr. Jim Heilman of New Voting
Machines. Mr. Heilman showed to the Board members one of the new voting
machines which will be used beginning with the general election in November.
(Note: The Board recessed at 11:01 a.m., and reconvened at 11:15 a.m.)
Agenda Item No. 10. Request to set public hearing to amend sections in
the County Code relating to erroneous assessments, delinquent taxes and
utility tax in cellular telephone service.
Mr. Tucker said there have been several changes in State Code which
require that Albemarle's Code also be updated. The Code now requires the
taxpayer to file for relief from an erroneous assessment within three years,
instead of five years. Localities can impose a $25.00 fee to cover adminis-
trative costs associated with the collection of delinquent taxes. Regarding
the utility tax on cellular telephone service, County staff has taken the
position in the past that it had authority under existing County Code sections
to impose these taxes. Since some localities did not think they had the same
authority, the State Code has been amended to give all localities the authori-
ty to impose that tax. It does limit the rate that can be charged, so the
County's rate will be changed under this amendment.
Motion was then offered by Mr. Martin, seconded by Mrs. Humphris, to set
a public hearing for November 2, 1994, at 10:00 a.m. on these amendments.
Roll was called and the motion carried by the following recorded vote:
AYES:
NAYS:
ABSENT:
Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphriso
None.
Mr. Marshall.
Agenda Item No. il. Resolution: Virginia Museum of Natural History.
Mr. Tucker said following a request received from the Board at a recent
meeting, staff drafted a resolution supporting the transfer of the Virginia
Museum of Natural History to a central location within the Commonwealth,
possibly in the Albemarle/Charlottesville area. The Blue Ribbon Strike Force
of the Governor's Commission on Government Reform is considering moving the
center from its current location in Martinsville, Virginia.
Mrs. Thomas said the resolution is tactfully worded, and it would be a
good addition, but at the least, it might help keep the branch at Clark Hall
at the University alive.
Motion was offered Mr. Martin, seconded by Mrs. Thomas, to adopt the
following resolution. Roll was called and the motion carried by the following
recorded vote:
AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris.
NAYS: None.
ABSENT: Mr. Marshall.
RESOLUTION
OF SUPPORT FOR TRANSFER OF
VIROINIAMUSEUMOF NATURAL HISTORY
TO A CENTRAL LOCATION
WITHIN THE COMMONWEALTH
WHEREAS, the Governor's Commission on Government Reform has
recommended that management of the Virginia Museum of Natural
History be returned to its locality and current state funding be
eliminated; and
WHEREAS, the Commission itself along with the facility's
many visitors believe in the value and mission of the museum and
October 5, 1994 (Regular Day Meeting)
O00:LSO
appreciate its contribution to preserving important elements of
the Commonwealth's proud history and heritage; and
WHEREAS, the University of Virginia in Charlottesville
already has an established branch of the museum located in its
Clark Hall building which last year alone attracted over 37,000
visitors; and
WHEREAS, the University of Virginia is centrally located to
many historic attractions such as Monticello and Ash Lawn which
would provide a natural audience for a Museum of Natural History;
and
WHEREAS, Thomas Jefferson, the University of Virginia's
founder, had a deep and abiding interest in natural history which
is well documented and evidenced throughout his own home at
Monticello, as well as the University itself.
NOW, THEREFORE, BE IT RESOLVED that the Albemarle Board of
County Supervisors hereby requests that the Commonwealth maintain
its support of this facility and that the appropriate agencies of
the Commonwealth of Virginia consider transferring the management
and operation of the Virginia Museum of Natural History, as well
as the museum's physical components, to a central location within
the Commonwealth or to the existing branch site at the University
of Virginia where the continued efficient and effective operation
of this facility can be maintained.
Agenda Item No. 12. Request to move forward with Emergency Operations
Center (EOC) Construction.
Mr. Tucker said that in late Spring, staff presented the Board with
information regarding an opportunity to construct a new 911 Center on land to
be donated by the University of Virginia on Route 250 West. The site is
currently occupied by and is adjacent to the University of Virginia Police
Department. It was indicated that approximately $258,000 had been budgeted in
1991 for anticipated renovations to the existing facility of approximately
4000 square feet currently located in the basement of City Hall.
Presented today are recommendations from Mr. Richard Funk of DBF Associ-
ates, Architects, Inc. There are four potential lay-outs of an Emergency
Operations Center building with add-on capability for a future fire/rescue
station on the site.
Mr. Tucker said the 911 Management Board received these recommendations
at its September meeting. By consensus, it approved the drawings in concept
with the understanding that, if allowed to proceed, further design adjustments
and modifications would need to be made. If the Board and City Council both
give their approval, the University would need to make application to rezone
one parcel of the tract from Highway Commercial to R-1 Residential zoning and
slightly alter a back property line in order to make the site more usable.
They must also gain General Assembly approval for a ground lease. The
proposal from Mr. Funk indicates a projected total construction cost of
$1,028,000 including a 10 percent contingency and with almost $89,000 being
borne by the University. The County's cost would be nearly $470,000 which
would be supported by an extension of the existing telephone surcharge for an
additional ten to eleven months.
Mr. Tucker said some believe the existing facility will not handle any
future growth of the 911 staff and it would be difficult to incorporate fire
dispatch at the existing 911 center due to air circulation problems, electro-
magnetic field interference from existing utilities, and other problems
associated with a windowless, basement environment.
Mr. Tucker said staff recommends that the Board support further design
of the building and move forward with refinement of cost estimates as request-
ed by the 911 Management Board.
Mrs. Humphris remarked that she had recently visited the 911 Center and
was negatively impressed about the presence of the high levels of electro-
magnetic radiation. She asked how this new facility would be designed to
protect the staff from that. Mr. Rick Funk said the problem is that in the
present location of the facility, the electric service lines coming into the
facility are located too close to the equipment that the dispatchers and call
takers are required to use. Designing to avoid that is simple by having a
communication area, an equipment location area, and the power and outside
utilities brought in as far as possible away from those areas.
Mrs. Thomas said she had a couple of phone calls in opposition, but she
had spoken to some groups who gave their overwhelming support. Mr. Martin
said he had one letter from a person who is opposed to the whole E-911
concept. Mrs. Thomas said most people she has spoken with think an extension
of the surcharge would be a reasonable way to pay for this. It is connected
'to what the surcharge was meant to pay for. Mr. Tucker said it was pointed
out in the beginning that maintenance costs would remain even after the
initial part of the E-911 was paid for. The entire EOC operation could be
funded through the surcharge and that will be one alternative for the Board to
October 5, 1994 (Regular Day Meeting) 000~
(Page 13)
wrestle with; to continue funding through real estate and personal property
dollars, or to maintain a comparable surcharge to fund. That alternative will
come to the Board at some point, and that thought has changed since this idea
was adopted.
Mo%ion was then offered by Mr. Martin, secon4e4 by Mrs. Humphris, to
support the design of the building, and to move forward with refinement of
cost estimates as requested by the 911 Management Board subject to City
Council's concurrence. Roll was called and the motion carried by the follow-
ing recorded vote:
AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris.
NAYS: None.
ABSENT: Mr. Marshall.
Mr. Tucker noted that a rezoning of one parcel of the tract from HC to
R-1 will be needed before proceeding. Since the University is donating the
land, staff will probably bring back a resolution of intent for the Board to
adopt relating to this zoning map amendment.
Agenda Item No. 13. Request Approval of Proposed Financial Management
Policies.
Mr. Tucker said that during last year's budget work sessions, staff
proposed that financial or fiscal policies be developed as a basis for future
budget decisions related to debt service, use of the Fund Balance, use of one-
time revenues, capital project financing, etc. Those policies have been
developed and are broken into several categories:
Operating Budget,
Capital Budgeting,
Maintenance and Replacement Costs,
Revenues and Investments,
Accounting and Auditing Procedures,
Debt Management, and
Fund Balance Policy.
Mr. Tucker many of these policies are basic financial philosophies and
procedures which are being followed by the County and are written down for the
first time in one document. Several are new policies which have been devel-
oped as goals for the County to aim for over the next five to ten years. The
new policies include:
Using a fiscal impact model to annually update a long-range (three
to five years) financial forecasting system.
Providing the Board with a financial trend monitoring system,
which will annually examine fiscal trends from the past five
years°
Setting a target of three percent of General Fund revenues to be
transferred annually into the Capital Improvement Program.
Currently the ratio is 1.8 percent.
Providing a mechanism within the Capital Improvement Program
budget to insure that maintenance and replacement projects are
prioritized and targeted for an increasing percentage of current
revenue financing.
Setting a debt per capita ratio of $1000, a ratio of net debt to
total assessed value of taxable property of two percent, and a
debt service ceiling of ten percent of General Fund revenues.
Establishing the need for a Memorandum of Understanding with the
School Board on the allocation of new revenues, capital budgeting
policies, debt ratio targets and debt issuance schedules.
Mr. Tucker said these types of policies are not something seen through-
out the Commonwealth, although a few localities have them. He does not
believe the City of Charlottesville has such a policy. Staff has talked about
them for some time, and it has been mentioned to the Board in the past. It is
a policy, not an ordinance. It can be changed at any meeting. Mr. Tucker
said, with the understanding that these policies have been developed as a
guide for future financial decisions, staff recommends approval of the Fiscal
Management Policies presented today (on file with the permanent records of the
Board).
Mr. Martin said although it is a guide, he has some concern about the 60
percent mentioned in No. 9: "The County shall establish a Memorandum of
Understanding with the School Board regarding the amount of annual General
Fund support received each year, which has currently been established at
approximately 60 percent of all new available local tax revenues .... " Mr.
Martin said the Board has usually started at the 60/40 split, but usually it
has been more than that amount. Mr. Tucker said this is just the guide the
staff starts With, but just about every year it becomes a bigger amount°
000 52
October 5, 1994 (Regular Day Meeting)
(Page 14)
Mrs. Humphris referred to No. 7 under "Revenue Policies", "To the extent
possible, the County shall attempt to decrease the dependency on real estate
taxes to finance the county's operating budget." She thought the County would
attempt to do that by continuing its request to the General Assembly for more
opportunities for revenue sources. Mr. Tucker said that is a lot of it. If
the County could go to more user fees it would help to decrease the burden on
real property taxes.
Mrs. Thomas said she thinks it is good to have these types of policies,
and it is a significant document that needs careful thought and discussion by
the Board. She referred to a chart on Page 6 under "Debt Polices." She said
Albemarle is compared with other counties which are growing in the debt ratio
targets, and staff has put Albemarle at the lowest end of these, and she does
not know why. She wondered'if one reason could be that Albemarle County's
utilities are separate being with the Rivanna Water and Sewer Authority and
the Albemarle County Service Authority. Mr. Tucker said if the debt of the
authorities (water, sewer, airport) were added it would affect this ratio. He
believes these other counties do not have separate authorities, but have these
utilities as part of their operations. The Board's philosophy has been that
it is very cautious about the amount of debt incurred for the community, and
that is the reason the lower figure was taken. If it is decided to fund the
new high school through VPSA rather then split the real property tax billing,
that would put the County over the ten percent. Because it is a policy, the
Board can either make the adjustment, or it will know that within a certain
number of years the ratio will come down. It is a guideline so that the
public will know the County is making an attempt to be fiscally prudent with
their tax dollars.
Mrs. Humphris said it is an excellent document. Even though a lot of
people know these are the guidelines under which the Board has operated,
during budget season the public thinks the Board is "operating by the seat of
its pants." They don't understand that the Board knows these things, but they
don't know these things since these policies have not been gathered into one
document before. She said it provides a measuring device against which the
Board can weigh and measure its decisions regarding taxpayer's dollars.
Mr. Perkins said he has talked to Mr. Tucker about how to get this
message out to the public. He suggested that at next week's public hearing on
a 1995-96 budget, it could be given out.
Mr. Martin said he agrees with Mrs. Humphris. These are things the
Board has done, or at least things the Board has been paying attention to. He
is concerned that the general public might use this document against the
Board. Me hopes that everytime the document is used or distributed, it is
noted that these are guidelines only. Mr. Tucker said in reference to No. 9.
it only states a fact "... which has currently been established at approxi-
mately 60 percent .... " Mr. Martin said it also says there will be a memoran-
dum of understanding with the School Board where something will be estab-
lished. Mr. Tucker said that is true, and that amount may be different each
year. The School Board has said it would like to see a change in that amount.
If the Board increases it, it will require the Board to hold the line on other
expenditures.
Mrs. Thomas said the three percent of the fund dedicated to the Capital
Improvement Fund is only a target, which Mr. Tucker said has not been reached
in recent years. She asked if it is a secure enough target. Should the Board
aim for a higher target? Mr. Tucker said not at this time. This current year
it was 1.8 percent or $1.3 million. Three percent would have been $2.23
million. That would have been $1.0 million less that the Board would have had
for operations. The increase needs to be done incrementally because it would
be a jolt to the revenues if done all in one year. Next year it might be
easier to do because it will be a reassessment year. Mrs. Thomas said she
just wanted to be sure the goal was set high enough. If the goal is being set
as to what the County really needs, she does not want the Board to fool
itself. Mr. Perkins said it might be a worthy goal today, but it might need
changing. Mr. Tucker said since the County is only at 1.8 percent this year,
he thought three percent was a reasonable goal to aim for.
Mrs. Thomas asked when the County will get the fiscal impact model. Mr.
Tucker said a few more refinements are needed, and he hopes it will be ready
for the Board's review soon. Mrs. Thomas said the committee was composed of
people with very different personalities, and some are looking at it as being
a failure. She has always cheered on that process feeling that is the way
progress is made.
Mrs. Humphris said she is a member of that committee, and the time it
has taken has nothing to do with the makeup of the committee. She was amazed
at how well the committee worked together with the job the committee was
charged to do. The time-consuming part had to do with dealing with the
consultant, coming up with a contract, and then getting them in to do the data
collection part of the contract. Scheduling a time to get back with the two
people who are doing the computer model is a tedious process but has nothing
to do with the committee.
Motion was then offered by Mr. Martin, seconded by Mrs. Humphris, to
support the suggestions as guidelines for future budget decisions. Roll was
called and the motion carried by the following recorded vote:
October 5, 1994 (Regular Day Meeting) 000i53
(Page 15)
AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris.
NAYS: None.
ABSENT: Mr. Marshall.
Agenda Item No. 14a. Appropriation: Stormwater Control Fund Reappro-
priations, $957,522.08 - (Form #90018).
Mr. Tucker said the total of uncompleted stormwater control projects as
of June 30, 1994, was $957,522.08, all of which is being requested for
reappropriation. The request also includes a transfer of $34,000 from the
Lickinghole Creek project to fund the additional costs associated with the
Woodbrook Channel improvement project. In addition to higher construction
prices than projected and increased costs associated with the final design,
additional costs are due to further deterioration of the channel since the
problem was first identified.
Mo%ion was offered by Mrs. Humphris, seconded by Mrs. Thomas, to adopt
the following resolution of appropriation approving the request as set out
above. Roll was called and the motion carried by the following recorded vote:
AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris.
NAYS: None.
ABSENT: Mr. Marshall.
APPROPRIATION REQUEST
FISCAL YEAR: 1994-95
NUMBER: 940018
FUND: STORMIgATER
PURPOSE OF APPROPRIATION: REAPPROPRIATIONS FROH FY 1993-94
1910041000950093 ENGINEERING DRAINAGE STUDY/PLAN $118,551.15
1910041035312400 FOUR SEASONS PROF SER-ENGINEER[NG 14,914.54
1910041035800975 FOUR SEASONS CONTROL IMPROVEMENTS 75,085.70
1910041036312400 BIRNAM/~/YN PROF SER-ENGINEERING 1 r546.45
1910041036360000 B I RNAM/IgYN ADVERT I S I N G 300. O0
1910041036800750 BIRNAM/WYN PURCHASE OF LAND 3,000.00
1910041036800975 BI RNAM/WYN CONTROL IMPROVEMENTS 85,100.00
1910041039800975 LICKINGHOLE CREEK CONTROL IMPROVEMENTS 491~985.16
1910041040800975 BERKELEY CONTROL IMPROVEMENTS 1,863.48
1910041041800975 LYNCNBURG ROAD CONTROL IMPROVEMENTS 17,500.00
1910041043800975 FOUR SEASONS CONTROL IMPROVEMENTS 20,000.00
1910041049800975 WOODBROOK CONTROL IMPROVEMENTS 26~000.00
1910041050800975 WI NDHAM/dARMAN CONTROL IMPROVEMENTS 82,075.60
1910041053800975 PEYTON DRIVE CONTROL IMPROVEMENTS 11,000.00
1910041054800975 RICKY ROAD CONTROL IMPROVEMENTS 8,600.00
1910041049800975 WOODBROOK CONTROL IMPROVEMENTS 34,000.00
1910041039800975 LICKINGHOLE CREEK CONTROL IMPROVEMENTS (34,000.00)
Agenda Item No. 14b. Appropriation: School Fund, $131,265.00 - (Form
#940019).
Mr. Tucker said when the FY 1994-95 Appropriation Ordinance was approved
in June, the School Fund expenditures for the individual schools had not
actually been allocated to the various school accounts, but were still in one
line-item, school-based account which is used during the budgeting process and
is classified as "instructional." When the funds were actually distributed to
October 5, 1994 (Regular Day Meeting) 000154
(Page 16)
the school accounts in late June~ a small portion of the funds used for
medical supplies and telephone expenses changed from the "instruction"
category to the "administration/health" category and the "facilities" Catego-
ry. In order for the accounting record to match the Appropriation Ordinance,
it is requested that the Ordinance be amended.
Motion was then offered by Mr. Martin, seconded by Mrs. Humphris, to
approve the following resolution of transfer of appropriations as requested.
Roll was called and the motion carried by the following recorded vote:
AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris.
NAYS: None.
ABSENT: Mr. Marshall.
APPROPRIATION REQUE,ST
FISCAL YEAR: 1994-95
NUMBER: 940019
FUND: SCHOOL
PURPOSE OF APPROPRIATION: AOJUSTMENT TO ORIGINAL FY 1994-95 APPROPRIATION
ORO I NANCE
INSTRUCTION ($131 ~265.00)
ADM IN I STRAT ION/BEALTB 10,107.00
FACILITIES 121,158.00
I IT°TAL I$957,522'°a
Agenda Item No. 14c. Appropriation: Joint Security Complex, (Form
940020) - $20,000.00.
Mr. Tucker said the Jail Board is requesting that $20,000.00 be trans-
ferred from the Inmate Telephone Fund to the Jail's operating budget to cover
the cost of double bunking some of the inmate cells in the Jail. Due to the
overcrowded situation and the desperate need for bed space, the Jail Board
voted at its September 8 meeting to go ahead with the double bunking.
Motion was offered by Mrs. Humphris, seconded by Mr. Martin, to adopt
the following resolution of appropriation as requested. Roll was called and
the motion carried by the following recorded vote:
AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris.
NAYS: None.
ABSENT: Mr. Marshall.
APPROPRIATION REQUEST
FISCAL YEAR: 1994-95
NUMBER: 940020
FUND: dOINT SECURITY
PURPOSE OF APPROPRIATION: ADDITIONAL FUNDING TO COVER THE COST OF DOUBLE BUNKING
TO INCREASE BED SPACE DUE TO OVERCRO~ING
1400033020800100 .ACHINERY & EOUIPMENT $20°00.00
2400016000160527 I PHONE SYSTEM FUNDS I $20,000.00
] ITOTAL I $~0,000.00
Agenda Item No. 15. Appointment. Mr. Bowerman said he had a recommen-
dation to make to the Board for the Charlottesville District appointee to the
October 5, 1994 (Regular Day Meeting)
(Page 17)
000 55
School Board. He had three applicants and he interviewed all of them and
subsequently talked to many members of the community about these people. In
the final analysis he will recommend that the Board appoint Mrs. Susan
Gallion. He then offered motion to appoint Mrs. Susan Clayton Gallion as the
Charlottesville District representative on the Albemarle County School Board
to replace Mrs. Patricia Moore who had resigned. The term will expire on
December 31, 1997. The motion was seconded by Mrs. Humphris. Roll was called
and the motion carried by the following recorded vote:
AYES: Mr. Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris.
NAYS: None.
ABSTAINING: Mr. Martin.
ABSENT: Mr. Marshall.
Agenda Item No. 16. Discussion: Potential Joint Meeting with Char-
lottesville City Council.
Mr. Martin said he was one of the Board members pushing for such a
meeting and would be happy to make a motion to that effect if one is needed.
Mr. Bowerman asked when the Board would receive a status report on the
question of skateboarding. Mr. Tucker said he does not know that there will
be a status report, but he has talked to some City staff members about their
thoughts on the subject. Quite frankly, the idea heard this morning from Mrs.
Brezenski about private business folks being involved, or that there might be
a fundraiser, was a surprise. Staff was not thinking of any facility in terms
of that magnitude. Instead, they were looking at some area that might be
existing at Darden Towe Park since it is the joint City/County park. There
are liability issues which staff must consider. Staff had not envisioned
anything of the magnitude of $100,000.
Mr. Tucker said it is not easy to schedule a meeting of the two govern-
ing bodiest so it may take a short time to arrange a suitable time. Usually
the Board and Council meet over lunch, and there cannot be too many items
added to an agenda for such a meeting. If there are priorities that really
need to be discussed, those will be put on the agenda first.
Agenda Item No. 16a. Executive Session: Legal (2.1-344A.7, pending
litigation regarding a land use matter and probably litigation regarding a
contractual matter) and Property Matters (2.1-344A.3, acquisition of property
for a drainage facility).
At 12:06 p.m., motion was offered by Mr. Bowerman, seconded by Mrs.
Thomas, to adjourn into executive session pursuant to Section 2.1-344A of the
Code of Virginia under subsection 3, to consider acquisition of property for a
drainage facility; and under subsection 7 to discuss pending litigation
regarding a land use matter and probable litigation regarding a contractual
matter. Roll was called and the motion carried by the following recorded
vote:
AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris.
NAYS: None.
ABSENT: Mr. Marshall.
Agenda Item No. 16b. Certify Executive Session. At 1:06 p.m., the
Board reconvened into open session Mr. Bowerman moved that the Board certify
by a recorded vote that to the best of each Board members's knowledge only
public business matters lawfully exempted from the open meeting requirements
of the Virginia Freedom of Information Act and identified in the motion
authorizing the executive session were heard, discussed or considered in the
executive session. The motion was seconded by Mrs. Thomas. Roll was called
and the motion carried by the following recorded vote:
AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris.
NAYS: None.
ABSENT DURING VOTE: Mr. Marshall.
ABSENT DURING MEETING: Mr. Marshall.
Agenda Item No. 17. Other Matters not Listed on the Agenda from the
BOARD.
Mr. Tucker announced that a joint public hearing with the Planning
Commission has been scheduled for November 22, 1994, on the Capital Improve-
ment Program. Staff will decide which room is suitable for the hearing.
Mr. Tucker announced that Piedmont College has asked that their mailing
address be changed from "PVCC Drive" to "College Drive".
Mr. Tucker announced that the Chairman of the Gloucester Board of
Supervisors had sent an announcement of the soon to be event in honor of
Pocahontus.
000 L$6
October 5, 1994 (Regular DaY Meeting)
(Page 18)
Mrs. Thomas said the CrOSsroads Store, last July 4, ran afoul of the
ordinance regarding sale of fireworks. ~he owner and the fire official have
discussed the ordinance, and it has been agreed that the ordinance can be
amended to set a distance in feet from gas pumps for the sale of fireworks.
Mrs. Thomas mentioned that the E-911 maps have become the "laughing
stock" for fire and emergency service people around the county. Mr. Tucker
said the maps are being revised and should be finished by the end of the
month. At that time, the remainder of the street addresses will be mailed.
He said that this has been extremely frustrating since staff had to deal with
23 different postmasters in the County. They have found that when some of
these postmasters did not know what to do with the change of address cards,
they simply threw them up on a shelf and did not have them delivered.
Mr. Bowerman said he would never vote to do this again. Mr. Tucker said
it has been a nightmare. Albemarle County has not been the only locality to
have this experience, it has happened everywhere. Mrs. Humphris said it is in
the Rockbridge County paper everyday.
Mr. Perkins asked that staff prepare a certificate of appreciation for
Mr. Roosevelt to be presented at the November day meeting.
Agenda Item No. 18. Adjourn to October 10, 1994, 5:00 p.m., for joint
meeting with School Board. At 1:20 p.m., motion was offered by Mr. Martin,
seconded by Mrs. Humphris, to adjourn this meeting until 5:00 p.m. on
October 10, 1994. Roll was called and the motion carried by the following
recorded vote:
AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris.
NAYS: None.
ABSENT: Mr. Marshall.
Chairman