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HomeMy WebLinkAboutSDP201800049 Correspondence 2019-04-18BOHLER ENGINEERING 28 Blackwell Park Lane, Suite 201, Warrenton, VA 20186 Professional Engineering Services Telephone: (540) 349-4500 Fax: (540) 349-0321 LETTER OF TRANSMITTAL VIA: Federal Express TO: Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 (434) 296-5832 ]'TN': Catt,irmt LanodL- RE: SDP201800049 Final Site Plan — 3rd Submission Brookhill Development — Block 3A ice Rink Route 29 (Seminole Trail Road) and State Route 643 (Polo Grounds Road) Charlottesville, VA 22902 Albemarle County DATE: April 18, 2019 JOB NO: V152000 WE ARE SENDING YOU ❑ Shop drawings ❑ Copy of letter ®Attached ❑ Prints ❑ Change order COPIES JOB# DATE REVISION REVISION SHEET NO. DATE 1 V152000 4/18/19 4 V152000 6/26/18 2 These Are Transmitted: ❑ For approval ® For review and comment ❑ Returned for corrections REMARKS: 1-8 of 8 4/12119 1-27 of 27 ❑For your use ❑Approved as submitted DESCRIPTION Comment Response letter Final Site Plan ❑As requested ❑Approved as noted Enclosed please find the above mentioned items for the Brookh1H Development project in Charlottesville, VA. Should you have any questions or require additional information, please do not hesitate to contact this office at (540) 3494500. COPY TO: SIGNED: RECEIVED APR 1 9 2019 COMMUNITY DE-JELOF'I,,«NT /W 8rLo File Ryan Yauger, P.E. Tim BOHLER E N t, I N E E R I N G County of Albemarle Department of Community Development 401 McIntire Road, North Wing Charlottesville, VA 22902-4596 (434) 296-5832 Attn: Cameron Langille Dear Mr. Langille: 28 Blackwell Park Lane, Suite 201 Warrenton, VA 20186 PHONE 540.349.4500 April 18, 2019 Via Federal Express Re: SDP201800049 Brookhill Block 3A — Ice Rink) Final Site Plan — 2nd Review Response Brookhill Development Route 29 (Seminole Trail Road) and State Route 643 (Polo Grounds Road) Charlottesville, VA 22902 Albemarle County BE # V 152000 Bohler Engineering is pleased to submit on behalf of Riverbend Development, the 3rd Submission Final Site Plan for the Brookhill Development project in Charlottesville, Virginia. The following is our comment response letter addressing comments received from various departments. Each comment is addressed and responded to as follows: Albemarle County Department of Community Development - Cameron Lan 'Ile Comments from SDP20180049 — Brookhill Block 3A Final Site Plan Action Letter: Comment 1: c. On Sheet C-100, please state the application numbers for the road plans under the section titled "Road Improvement Plans." Include the County approval date. Comment not fully addressed. Road plan application number is SUB2018115, please add to Sheet C-101.Once the Road 1B plan is approved, add the County approval date to this sheet. Rev. 1: Comment not fully addressed. SUB201800115 still under review. Please revise the reference on Sheet C-100 so the application number states SUB201800115. " Once approved, add the approval date. e. Please label all roads visible on Block 3A final site plan with a width measurement and state whether the road is public or private. Prior to final site plan approval, all street right of ways that have been dedicated to public use should feature a label stating the deed book and page number of the recorded instrument. Comment not fully addressed. The road plans have not yet been approved and the right of way has not yet been platted and recorded. The final site plan will need to be revised to include the instrument numbers for the Road 1B right of way prior to final site plan approval. Rev. 1: Comment not fully addressed. SUB201800115 still under review. Right of ways have not yet been platted or recorded. Once this is done, please add deed book and page references to all applicable drawings. CIVILAND CONSULTING ENGINEERS • PROJECTMANAGERS • SURVEYORS • ENVIRONMENTAL CONSULTANTS • LANDSCAPE ARCHITECTS WWW.BGHLERENGINEERING.COM JE BOH LER E N G I N E E R N G Cameron Langille Brookhill Development Block 3A (Ice Rink) — Final Site Plan 2" d Review Comments April 18, 2019 Page 2 of 8 f. Road plans must be approved, and the road improvements must be constructed or bonded for Stella Lane, Road A, and Road B1 prior to Block 3A final site plan approval. Comment not fully addressed. The right of way for Road 113 must be dedicated prior to final site plan approval. Please submit a subdivision plat that shows the right of way dedication. This will need to be reviewed, approved, and recorded prior to final site plan approval. The instrument number for the right of way will need to be added to all applicable drawings that show Road 1B. Rev. 1: Comment not fully addressed. Right of ways for Stella Lane and Archer Avenue have not yet been dedicated. SUB201800115 still under review. Right of ways have not yet been platted or recorded. Once all right of ways have been dedicated, please add deed book and page references to all applicable drawings. Response 1: Acknowledged. Reference on Sheet C-100 has been updated as required. Comment4: [32.5.2 (a)] Please provide information on the proposed parcel/lot for Block 3A. Will a new parcel be subdivided to contain all of the required improvements, landscaping, and the building shown on the Block 3A initial site plan? Based on the "proposed ROW" line shown on the drawings and the extent of Road 1B proposed to be constructed, it is difficult to determine whether another segment of road will be constructed along the "proposed ROW" line, or if that will be a parcel line. Continent not fully addressed. The site plan does not show the full property boundaries of Block 3A. The southern and eastern property lines are shown, but not the northern and western lines. Please revise the drawings and ensure that a property line is shown that meets the 300' — 650' block length requirement. See comment #21 and #34a below regarding moving the property lines to include the loading space and required landscaping behind the ice rink. A subdivision plat to create the Block 3A parcel will need to be submitted, reviewed, approved, and recorded prior to approval of the final site plan. Rev. 1: Comment not fully addressed. The western and northern proposed property lines are still not labeled or called out on the site plan. There is a label for "EOP" on the site layout drawings, but the legend on Sheet C-101 states that this means "Edge of Pavement. " a. Block 3A should be located in a parcel meeting the block characteristics specified in Table 2.2.2 and Table 2.3.2.2 of the Code of Development. This includes minimum/maximum block length, setbacks, relegated parking, minimum required parking and landscaping, etc. Comment not fully addressed. The site plan does not show the full property boundaries of Block 3A. The southern and eastern property lines are shown, but not the northern and western lines. Please revise the drawings and ensure that a property line is shown that meets the 300' -650' block length requirement. See comment #21 and #34a below regarding moving the property lines to include the loading space and required landscaping behind the ice rink. Rev. 1: Comment not fully addressed. The western and northern proposed property lines are still not labeled or called out on the site plan. There is a label for " EOP" on the site layout drawings, but the legend on Sheet C-101 states that this means "Edge of Pavement. " Response 4: Proposed subdivision lines for the parcel have been added. These will be included in the revised subdivision plat. Please see Sheet C-301. CIVILAND CONSULTING ENGINEERS • PROJECT MANAGERS • SURVEYORS • ENVIRONMENTAL CONSULTANTS ■ LANDSCAPE ARCHITECTS WWW.BOHLERENGINEERING.CDM BOH LER r N C 4 N E E R[ N t Cameron Langille Brookhill Development Block 3A (lee Rink) — Final Site Plan 2°d Review Comments April 18, 2019 Page 3 of 8 Comment 6: [32.5.2 (a)] Prior to final site plan approval, please revise Sheet C-100 and Sheet C-102 so that the correct Tax Map Parcel numbers for the Block 3A Ice Rink are shown. All TMPs within Brookhill are currently listed, but Block 3A appears to only be within the parcel currently identified as TMP 46-19B3. Comment not fully addressed. The TMP numbers provided on Sheet C-101, and C-103 are not correct according Albemarle County GIS. Block 3A appears to only be within the parcel currently identified as TMP 46-19B3. Please ensure the appropriate TMP numbers are shown on Sheet C-101, and show the correct TMP numbers in the parcel labels on the Existing Conditions drawings. Rev. 1: Comment not fudly addressed. Sheet C-101 does not state TMP 46-19B3 as one of the parcels. Also, TMP 46-19 should be removed since this TMP no longer exists. Sheet C-102 should also remove reference to TMP 46-19, and TMP 46-19B3 should be added. Response 6: Tax Map numbers have been revised per GIS. Please see Sheet C-100 and C-101. Comment 7: [32.5.2 (a)] There is currently a two -lot division plat under review to create the Block 4B parcel, and this may be approved and recorded prior to final site plan submittal for Block 3A. On the Block 3A final site plan, please show and label all existing parcel boundaries with dimensions. Please be aware that the TMP numbers and parcel acreages may change between the initial and final site plans for Block 3A. Staff may request that the tax map numbers, parcel acreages, and ownership information be updated on the final site plan to reflect any recorded plats that may be approved prior to the Block 3A final site plan approval. Comment not fully addressed. A boundary line adjustment plat is currently under review. Additionally, staff was informed by the developer that a new parcel will be subdivided around the improvements proposed as part of the Block 3A final site plan. Prior to final site plan approval, the correct TMP numbers and boundary lines must be shown on Sheet C-101, C-103, and all other applicable drawings. The property labels should include the TMP number and most recently recorded instrument for any subdivision plats that create new lots. Rev. 1: Comment not fully addressed. The Block 3A parcel has not yet been subdivided. Prior to final site plan approval, the correct TMP numbers and boundary lines must be shown on Sheet C-101, C 103, and all other applicable drawings. The property labels should include the TMP number and most recently recorded instrument for any subdivision plats that create new lots. Response 7: Acknowledged. Plan will be updated for final approval once plat is recorded. Comment 21: [32.5.2 (b) and 4.12.13 (d)] Due to the nature of the use, a minimum of one loading space should be provided within the Block 3A area. Loading spaces must meet the design standards specified in Section 18-4.12.18 of the Zoning Ordinance. Comment not fully addressed. The proposed loading space behind the ice rink structure needs to be located within the parcel boundaries of the Block 3A ice rink property. Please amend all drawings to show the loading space within the property lines. Otherwise, an offsite access easement will need to be platted granting the owners of the ice rink lot access to and use of the loading space if it will not be located on the same parcel. Easement plat will need to be reviewed, approved, and recorded prior to final site plan approval. Rev. 1: Proposed easement is shown. Prior to final site plan approval, the easement will need to be created through approval and recordation of an easement plat. Once the plat is recorded, the site plan label for the easement should be revised to state the deed book and page number of the instrument that created that easement and the easement should be re -titled to "Private Access Easement" with a width measurement. Response 21: Acknowledged. Private Access Easement has been relabeled and revised in the plat. CIVILAND CONSULTING ENGINEERS • PROJECT MANAGERS • SURVEYORS • ENVIRONMENTAL CONSULTANTS • LANDSCAPE ARCHITECTS WWW.BOHLERENGINEERING.COM BOHLER F_ N G I N E E R I N f; Cameron Langille Brookhill Development Block 3A (Tee Rink) — Final Site Plan 2n4 Review Comments April 18, 2019 Page 4 of 8 Comment 22: [32.5.2 (a)] Per Table 2.3.2.2 of the Code of Development, please show the minimum and maximum setback lines locations across all applicable drawings. Label each setback line as a front, side, corner side, or rear setback and state the dimensions in the label. Setbacks should be measured from the proposed right-of-way. Comment not fully addressed. The minimum 5' setback line and 25' maximum setback line shown behind the ice rink are incorrect; that lot line will be a side parcel boundary according to the way the plan is currently drawn. Please show a minimum 5' side setback line (label correctly) and remove the maximum setback line on all applicable drawings. There are no maximum side setbacks required in Urban Density Residential blocks of Brookhill. Rev. 1: Comment not fully addressed. Please add the words "Front" to the minimum and maximum setback lines along Salamander Road setback labels. Add the word "side" to the minimum side setback line label. Additionally, once the Block dA parcel is subdivided, the rear (north) parcel line and minimum 10" rear setback line should be shown on the site plan, as well as the side (west) parcel boundary line and minimum 5' side setback line. Response 22: Property lines and setbacks have been updated as required. Please see Sheet C-301. Comment 26: [32.5.2 (k)] Please show the location of all proposed sewer and drainage easements. Label as "proposed" with a size/width measurement. Comment partially addressed. Please be aware that all required stormwater and drainage easements will need to be reviewed, approved, and recorded through a separate easement plat application prior to final site plan approval.. All applicable drawings showing these easements should be labeled with the instrument number of the approved plat and deed once it is recorded. These casements should also be noted as "private" easements. Rev. 1: Applicant has acknowledged the site plan will need to be revised pending easement plat approval and recordation. Once the easement plat is submitted for review, approved and recorded and the easement labels have been updated with the recorded instrument numbers, this comment will be addressed. Response 26: Acknowledged. Revised plat will be submitted for approval and recordation. Comment 27: [32.5.2 (1)] Please label all utility easements as "proposed" with a size/width measurement. Comment partially addressed. Pending ACSA comments, the water and sewer utility easements may need to be reviewed, approved, and recorded through a separate easement plat application prior to final site plan approval. If ACSA will require this, all applicable drawings will need to be updated to include the instrument number of the recorded plat/deeds for those easements. Rev. 1: Applicant has acknowledged the site plan will need to be revised pending easement plat approval and recordation. Once the easement plat is submitted for review, approved and recorded and the easement labels have been updated with the recorded instrument numbers, this comment will be addressed. Response 27: Acknowledged. Revised plat will be submitted for approval and recordation. CIVILAND CONSULTING ENGINEERS -PROJECT MANAGERS - SURVEYORS • ENVIRONMENTAL CONSULTANTS • LANDSCAPE ARCHITECTS W WW.BOH LERENGINEERING.COM BOH LER E N G I N it n R i G Cameron I.angille Brookhill Development Block 3A (Ice Rink) — Final Site Plan 2' Review Continents April 18, 2019 Page 5 of 8 Comment 34: [32.7.9.8 (a)] On Sheet C-702, please provide a calculation for the minimum tree canopy required and proposed in Block 3A based on the use type. The minimum tree canopy is 10% for this portion of Block 3A. Comment not addressed. The Tree Canopy calculation on Sheet C-703 states that only 6.93% of overall tree canopy is being provided, but a minimum of 10% is required. Please install additional landscaping to bring the tree canopy into compliance. Rev. 1: Comment not fully addressed. The landscape Schedule on Sheet C-701 does not include the canopy area for the proposed shrubs, and the total canopy for the 74 shrubs proposed. Please add this information to Sheet C 701, and update the overall canopy provided figure stated in the Landscape Compliance Chart. a. The proposed lot lines for the Block 3A parcel need to include all landscaping required to meet the Zoning Ordinance. There are some trees being installed behind the ice rink that are outside of the parcel boundaries. Rev. 1: Comment not addressed. There are still six (6) QBC trees shown to the east outside of the proposed side parcel boundary of Block 3A. Response 34: Landscaping plan has been revised. Please see Sheet C-701. Comment 38: [32.7.8 and 4.17] The final site plan lighting plan must meet the minimum requirements of Section 4.17 of the Zoning Ordinance. Some footcandle measurements along the Road 1B exceed the maximum 0.5 footcandles permitted. a. Please provide further documentation that luminaries proposed in Block 3A are full -cutoff fixtures. Comment not fully addressed. Provide manufacturers' specifications and cut sheets for the proposed light fixtures with the final site plan. Note that the tilt of all full cutoff models must be 0. In addition, provide the total lumens (not lum. watts) for each fixture in the luminaire schedule and ensure that the photometric values are calculated using an LLF equal to 1.0 (not 0.98, which is currently listed in the luminaire schedule). Rev. 1: Comment not fully addressed. The Luminaire Schedule on Sheet C-703 still does not state the lumens of each proposed lamp. Additionally, the manufacturers specifications and cut sheets for each model have not been provided. The Lighting Plan does not label the proposed luminaires according to the label (A, E, and G) column in the Luminaire Schedule, please label each proposed light accordingly. Response 38: Lumen values have been added. Specifications have been added to C-704. Proposed lights have been labeled with the corresponding letter on the Luminaire Schedule. Comment 39: [32.5.2 (o) and ZMA201500007] Please expand the Block Area Summary on Sheet C- 106 to include all the columns contained in Table 2 of the Code of Development. The required and proposed acreages of each feature should also be stated so that staff can verify compliance with the minimum requirements for greenspace/amenities, as well as the development area requirements. Although no Greenspace/Amenities arc required in Block 3, providing updated versions of this table on all site plans and subdivision plats will allow accurate tracking of land use acreages as each block develops. Comment not fully addressed. The Block Area Summary does not include an entry for the proposed acreages of land uses for Block 4C, please revise. Rev. 1: Comment not fully addressed. The acreages of open space proposed in Blocs 4a and 4b have changed since previous review. Please update the Block Area Summary as necessary to reflect the proposed acreages for those Blocks as shown on SDP201800050. Additionally, the Block Area Summary does not show the required acreages for each feature as stated in table 2 of the CIVILAND CONSULTING ENGINEERS • PROJECTMANAGERS • SURVEYORS • ENVIRONMENTAL CONSULTANTS F LANDSCAPE ARCHITECTS WWW.BOHLERENGINEERING.COM B QH LE R , , Cameron Langille Brookhill Development Block 3A (Ice Rink) — Final Site Plan 2"d Review Comments April 18, 2019 Page 6 of 8 Code of Development. Please add those columns for each feature (development area, all greenspace categories, etc.). Response 39: Block Area Summary has been revised & updated with the latest information. New Planning Continents First Review of Block 3A Final Site Plan: Comment 2: [ZMA201500007] Per Table 2.2.2. on page 10 of the Code of Development, a minimum of one bicycle rack must be provided per 5,000 sq. ft. of non-residential space. A total of six (6) bicycle racks need to be shown on the site plans. Staff suggests showing the bicycle racks in front of the ice rink building between the ornamental trees adjacent to the sidewalk, but they can be installed elsewhere should the applicant wish to do so. Rev. 1: Comment not fully addressed. Sheet C-301 labels bicycle rack location. Staff requests that a calculation he added to Sheet C-103 stating the required amount of bike racks per the COD, and then the number of bicycle racks proposed. Furthermore, please add an inset detail with the specifications for the bike rack model/design to the construction details drawings. Response 2: Bike rack calculation has been added as requested. Please see Sheet C-103. Albemarle County Department of Community Development — Emily Cox General Comments Comment 1: WPO Plan must be approved before final site plan can be approved. Rev. 1: Comment not addressed. Response 1: Acknowledged. Comment 2: Road Plan must be approved before final site plan can be approved. Rev. 1: Comment not addressed. Response 2: Acknowledged. Comment 3: VDOT approval is necessary before site plan can be approved. Rev. 1: Comment not addressed. Response 3: Acknowledged. Comment 8: Sheet C-301 shows structures, but not pipes. Please show entire storm network, or remove the structures from this sheet. Rev. 1: Comment not addressed. If needed, use grayscale for pipes. Easements are shown with no pipes. Response 8: Storm pipes have been shown grayscale as requested. Please see Sheet C-301. Comment 11: Provide cross section and calculations for the ditch to Str A03 shown on Sheet C-401. Rev. 1: Please provide drainage divides for the ditch calculations. Response 11: Drainage divides have been provided for the swale. Please see Sheet C-800. Comment 12: Provide drainage divides to go along with the storm drain calculations. Rev. 1: Please remove all references for E&S measures on this page. (C-800) Response 12: All E&S measures have been removed from C-800 as requested. CIVILAND CONSULTING ENGINEERS - PROJECTMANAGERS • SURVEYORS • ENVIRONMENTAL CONSULTANTS • LANDSCAPE ARCHITECTS WWW.BOH LERENGINEERING.COM BOH LER r. 2, (. i (- F. R : t, Cameron Langille Brookhill Development Block 3A (Ice Rink) — Final Site Plan 2' Review Comments April 18, 2019 Page 7 of 8 Comment 14: Please explain the headwater computations. The WSE elevation is shown at the rim elevation? Rev. 1: The WSE appears to be above the rims? Please explain. Response 14: Headwater computations are based upon Appendix 9C-13 of the VDOT Drainage Manual, which assumes the grate of the structure is 50% clogged. The headwater computation shown represents only the 10-year pooling above the structure, and does not represent the HGL within the underground system. Comment 15: The velocity from A2 to Al is very high. Per VDOT drainage manual section 9.4.8.7, velocities should be kept to 10 ft/s if possible. Rev. 1: Albemarle County Engineering is allowing I S ft/s as the maximum velocity in storm drain. Response 15: Due to phasing constraints, the referenced pipe has already been installed. No damage from scouring is expected for class of pipe installed at the slope designed. The condition of the pipe shall be evaluated again during the as -built stage of construction. Comment 19: Provide sight distance lines or profiles. Rev. 1: Please clarify which sheet shows the sight distance lines/prof les. Response 19: Sight distance profile for the Ice Rink entrance was added. Please see Sheet C-806. Comment 20: Rev. 1: [Sheet C-201 ] Provide DB & PG for all easements. Response 20: Acknowledged. Deed book and page numbers will be added with recorded plat. Comment 21: Rev. 1: [Sheet C-201 ] Provide legend or definition for all abbreviations (ex: TBV, TBR) Response 21: Note has been added stating legend is shown on C-102. Abbreviations that are not included have been clarified in the callouts. Please see Sheet C-201. Comment 22: Rev. 1: [Sheet C-201] In the overall keymap, note, 2, please remove the date for the plans. Response 22: Date has been removed as requested. Comment 23: Rev. 1: [Sheet C-800] Ensure all storm structures are labeled ( It appears A08 and A09 were missing?). Response 23: Missing storm structure labels have been added. Please see Sheet C-800. Comment 24: Rev. 1: [Sheet C-803] In the note, reference the SUB number for the plan, not just the plan name. Response 24: Reference has been added as requested. Please see Sheet C-803. Comment 25: Rev. 1: [Sheet C-3011 Who will maintain the access road that is offsite? Easement for this access must be recorded before plan approval. Response 25: Owner shall maintain the access road. Easement has been added to the revised plat. Comment 26: Rev. 1: [Sheet C-401 ] Please clarify the grading around storm A03. Is this an existing pond or storm facility? Response 26: Existing grades reflect a temporary mud trap utilized during erosion control. Structure A03 will be utilized as a riser structure for clean water during that time and converted to a manhole in the ultimate condition. CIVILAND CONSULTING ENGINEERS - PROJECT MANAGERS - SURVEYORS - ENVIRONMENTAL CONSULTANTS * LANDSCAPE ARCHITECTS WWW.BOHLERENGINEERING.COM BOH LER F. N G I N k. E R G Albemarle County Buildinsr Inspections - Michael Dellinl=er Cameron Langille Brookhill Development Block 3A (Ice Rink) - Final Site Plan 2'd Review Comments April 18, 2019 Page 8 of 8 Continent 1: Question on where roof leaders will discharge off building. Cannot discharge where as to cause a public nuisance. Previous notes regarding roof leaders not addressed. Response 1: Based on current architectural drawings, the roof drains will spill on -grade in the rear of the building. Call -outs have been added to indicate this on Sheet C-501. VDOT - Adam L Moore, P.E. Comment 1: The Road Plan associated with this site, currently under review, has not been approved at the time of this letter. Response 1: Acknowledged. Comment 2: Sufficient intersection sight distance lines and profiles must be provided on this plan or the road plan, preferably both. Response 2: Sight distance profiles associated with the applicable entrances have been added from the Road Plan. Should you have any questions regarding this project or require additional information, please do not hesitate to contact me at (540) 349-4500. Sincerely, Bohler Engineering VA, LLC /W 6r Ryan Yauger, P.E. RY/jb/bb H:\15\VI52000\Administrative\LeUers\Block 3 (Ice Rink)1Final Site Plan Ice Rink119041 S Final Site Plan (Block 3A -Ice Rink) 2nd Review CRL.doc CIVILAND CONSULTING ENGINEERS ; PROJECT MANAGERS • SURVEYORS • ENVIRONMENTAL CONSULTANTS • LANDSCAPE ARCHITECTS WWW.BOHLERENGINEERING.COM