HomeMy WebLinkAboutSDP201900017 Review Comments Major Amendment, Final Site Plan 2019-05-07Page 1 of 4
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
May 7, 2019
Steve Edwards – Edwards designStudio
4836 Old Boonsboro Road, Lynchburg, VA 24503
steve@edwardsdesignstudio.com / (434)-531-7507
Dickerson Ridge, LLC
690 Berkmar Circle, Charlottesville, VA 22901
RE: SRC Comment Letter for SDP-2019-00017 (Willow Glen – Major Amendment)
Mr. Edwards:
The Planner for the Planning Division of the Albemarle County Community Development Department (CDD) and
other members of the Site Review Committee (SRC) have reviewed the development proposal referenced above.
Initial review comments from the following SRC members are attached:
Albemarle County Planning Services (Planner)
Albemarle County Engineering Services (Engineer) – (attached)
Albemarle County Information Services (E911) – (attached)
Albemarle County Building Inspections – (attached)
Albemarle County Service Authority (ACSA) – (attached)
Virginia Department of Health (VDH) – (attached)
Virginia Department of Transportation (VDOT) – PENDING
Albemarle County Department of Fire Rescue – PENDING
Final approval of this major site plan amendment is subject to the following review comments being satisfactorily
addressed. Each comment is preceded by the applicable reference to Chapter 18 of the Albemarle County Code
(Zoning Ordinance) unless otherwise specified. The following comments reflect information available at the time
the development proposal was reviewed, and should not be considered final. Additional comments or conditions
may be added or eliminated based on further review.
Please contact me at your earliest convenience if you have questions, or require additional information or assistance
prior to the SRC Meeting on Thursday, May 9.
Sincerely,
Tim Padalino, AICP
Senior Planner
(434)-296-5832 x 3088 / tpadalino@albemarle.org
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Albemarle County Planning Services (Planner) – Tim Padalino, tpadalino@albemarle.org – Requested Changes:
1. [ZMA200600019 Special Exception Application Plan and Conditions of Approval]: CDD staff has
reviewed the Major Site Plan Amendment and has made the following findings regarding compliance with the
applicable Special Exception Conditions of Approval:
o The proposed development shown on the Major Site Plan Amendment SDP201900017 appears to
contain all the required major elements of the Special Exception Application Plan and otherwise
appears to be in general accord with the applicable Special Exception Application Plan for
ZMA200600019 (approved by the BOS with conditions on 1/16/2019), satisfying Special Exception
Condition #1.
o Please see the following review comments pertaining to compliance with Special Exception Condition
#2, involving screening requirements for double-frontage lots: comment #7 and comment #8.
2. [Z.O. 32.5.2(a)]: The Zoning information is incomplete; important zoning details are omitted.
o Please revise the Revision History information on the Cover Sheet (G000) to correctly reference the
Special Exception to ZMA200600019 (approved by the BOS with conditions on 1/16/2019), and not
reference SDP201400006; and insert a copy of the Board Resolution of Approval (including the
corresponding Conditions of Approval) for that Special Exception into the site plan.
o Please include reference to ZMA200600019 to the County Project # information on the Cover Sheet
(G000).
o Staff also recommend (but are not requiring) revision to the reference to MAJOR “SPA” in the
Revision History information on the Cover Sheet (G000) and suggest spelling out “Site Plan
Amendment” or using “Final Site Plan Major Amendment.”
o Staff also recommend (but are not requiring) revision to the “Setbacks” information in the “Project
Data” notes on the Project Data sheet (Sheet G102). The Setbacks information references a “Yard
Table” on the same sheet, but that table is more accurately identified as “Lot / Parking / Building
Regulations” Table. Revising the reference would provide internal consistency and would be clearer for
everyone referencing and using the information on this sheet.
o Note: Staff acknowledge that some the required information identified above is contained in the
“Project Data” notes on the Project Data sheet (Sheet G102). However, these required review comments
(2A and 2B) still apply, and must be addressed to ensure consistency and accuracy and to assist in
future project research efforts (as may be applicable).
3. [Z.O. 32.5.2(a)]: Please revise the Sheet Index on the Cover Sheet (G000) to identify the total number of sheets
contained in SDP201900017.
4. [Z.O. Sections 32.6.2(a) and 32.5.2(a)]: Add Site Plan Major Amendment application number (SDP201900017)
to the Cover Sheet (G000).
5. [Z.O. 32.6.2.(a), 32.5.2(b), and 32.6.2.(b)]: Please identify the maximum building height; this information does
not appear to be included on Project Data sheet (Sheet G102) or other sheets.
6. [Z.O. 32.6.2.(a) and 32.5.2(j)]: Please show and label the location of all existing wells and all existing private
sewer (septic) systems.
o Note: Please see review comments from Virginia Department of Health (VDH) dated 5/6/2019.
7. [Z.O. 32.6.2.(a) and 32.5.2(a) and ZMA200600019 Special Exception Application Plan and Condition of
Approval #2]: Please remove the language in “Specific Condition #5” of the “Lot / Parking / Building
Regulations” Table on the Project Data sheet (Sheet G102) stating that double frontage lot regulations are “non-
applicable” to Block 3. Double frontage lots exist in Block 3 (Lots 3.1 – 3.14), and the Special Exception
Condition #2 establishes project-specific requirements for ensuring appropriate screening of these double-
frontage lots.
8. [ZMA200600019 Special Exception Application Plan and Condition of Approval #2 and Subdivision
Ordinance (S.O.) 14-419 and Z.O. 32.7.9.7]: Please verify if the linear symbol in the rear of Block 3 lots
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(between Lots 3.1 – 3.14 and Trudeau Court) is the six foot tall privacy fence that is required per Special
Exception Condition #2. There is no label, note, or other annotation to identify this linear feature; and this
linear feature is not included on the Legend on the Cover Sheet (Sheet G000). Clarification of this
proposed feature is necessary in order for staff to make the finding that Special Exception Condition #2
has been fully satisfied.
o Note: Staff acknowledge the proposed screening landscaping, comprised of evergreen plant
materials with a minimum height between six (6) and ten (10) feet, as required by Special
Exception Condition #2. More specifically, these proposed plant materials [as shown on
Landscape Plan Sheets L102 and L103, and as specified with a minimum height of 7-8’ on the
corresponding Landscape Notes & Plant List (Sheet L100)], satisfies the landscaping portion of
the detailed terms of Special Exception Condition #2.
9. [Z.O. 32.6.2.(a) and 32.5.2(r)]: Please add the linear symbol shown in the rear of Block 3 lots (between
Lots 3.1 – 3.14 and Trudeau Court) to the Legend on the Cover Sheet (Sheet G000).
10. [Z.O. 19.6.2 and 4.16]: The following issues have been identified with the proposed Overall Phasing Plan
(Sheet G106):
o Please modify the language in “Site Phasing” note #5 on the Overall Phasing Plan (Sheet G106)
stating that “Any amenity features may be added or moved to a different phase at the owner’s
discretion.” This total discretion is not acceptable; per Z.O. 4.16.3.3, required recreation facilities
“shall be completed when fifty (50) percent of the units have received certificates of occupancy.”
The owner may reserve the discretion to complete the required recreational facilities (or required
“amenity features”) prior to such time when fifty (50) percent of the units have received
certificates of occupancy, but may not wait to do so until after such time.
o The “Proposed Construction Sequence” must also be modified to ensure the required recreational
facilities (or required “amenity features”) are completed at the required time, as well.
11. [Z.O. 32.7.9.4.(d)]: Please add the required “verification of compliance” note. Please include the following
standard plant health note: “All site plantings of trees and shrubs shall be allowed to reach, and be maintained
at, mature height; the toping of trees is prohibited. Shrubs and trees shall be pruned minimally and only to
support the overall health of the plant.”
12. [Z.O. 32.7.9.4.(b)]: The Tree Canopy Calculations on the Landscape Notes & Plant List sheet (L100) reference
“Preserved Tree Save Areas.” The following revisions are necessary in order for these calculations to be
permissible:
A. Revise the Grading Plan sheets and Landscape Plan sheets (where necessary) to clearly show the limits
of disturbance, tree preservation practices, and all other required details (as specified in Z.O.
32.7.9.4.b.1) in relationship to the “Preserved Tree Save Areas,” in order to demonstrate that required
conservation practices will be utilized for successfully preserving these existing trees.
B. Insert a signed Conservation Checklist onto one of the Landscape Plan sheets (as specified in Z.O.
32.7.9.4.b.2).
13. [Z.O. 32.6.2.(a) and 32.5.2(b) and 4.16]: Please note that the proposed “Fitness Station #2 appears to be
located primarily off-site on adjoining TMP #32-56. Please address if this location is intentional; and if so,
please confirm that an easement will be provided by the adjoining property owner to accommodate this area for
“Fitness Station #2” for access to and use by Willow Glen, and provide documentation of such an easement.
14. [Z.O. 32.6.2.(k) and 32.5.2(n) and 4.17.4.a]: Please revise the Photometric Plan to provide additional notes or
other information about the material specification(s) for all proposed luminaires. Specifically, the Final Site
Plan cannot be approved unless and until all the outdoor lighting information required by Z.O. 32.6.2(k) is
provided to demonstrate compliance with all applicable outdoor lighting requirements as specified in Z.O. 4.17,
including (in particular) the requirement to use full-cutoff luminaires established by Z.O. 4.17.4.a.
▪ (Advisory 1): It appears that proposed new residential lot lines are shown on the plan, but no subdivision plat
application has been submitted. If division of the subject property is intended, please note that the Major Site
Plan Amendment cannot be approved until after approval of a Subdivision Plat by an authorized Agent in the
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Community Development Department as required in such circumstances by Z.O. 8.5.5 and by County Code
Chapter 14.
o Note: Any subdivision related comments in this letter are provided for reference only, unless such
comments provide information about revisions or procedures that are necessary for site plan approval.
▪ (Advisory 2): The following remaining (separate) applications and approvals are required prior to approval of
Major Site Plan Amendment SDP021900017:
o [Z.O. Sections 32.7.4.2 and 32.7.5.3]: Easement Plat
o [Z.O. Section 32.7.2 and County Code Chapter 14]: Road Plans
o [Z.O. Section 32.7.4.1 and County Code Chapter 17]: Water Protection Ordinance Plan
▪ Note: Staff acknowledge that Water Protection Ordinance Plan Amendment
WPO201900011 was approved by CDD-Engineering on 4/1/2019.
▪ (Advisory 3): Please note that the period of validity for approved Final Site Plan SDP201400006 will end on
10/17/2019, which is a period of five (5) years after the date of approval, per Z.O. Section 32.4.3.8 which reads
in part: “An approved final site plan shall be valid for: (i) a period of not less than five (5) years after the date of
its approval or for a longer period as the agent may, at the time of approval, determine to be reasonable, taking
into consideration the size and phasing of the proposed development; and (ii) any additional period as may be
provided by state law.
o Note: A Request for Extension to the Period of Validity may be requested in writing, at the applicant’s
discretion, pursuant to Z.O. Section 32.4.3.8.b and the procedures specified therein.
Albemarle County Engineering Services (Engineer)
Matthew Wentland, mwentland@albemarle.org – Requested Changes; review comments will be forwarded upon receipt.
Albemarle County Information Services (E911)
Andrew Slack, aslack@albemarle.org – Requested Changes (4/16/2019); see attached comments.
Albemarle County Building Inspections (Inspections)
Michael Dellinger, mdellinger@albemarle.org – Requested Changes (4/5/2019); see attached comments.
Albemarle County Service Authority (ACSA)
Richard Nelson, rnelson@serviceauthority.org – Requested Changes (5/7/2019); see attached comments.
Virginia Department of Health (VDH)
Alan Mazurowski, alan.mazurowski@vdh.virginia.gov – Requested Changes (5/3/2019); see attached comments.
Virginia Department of Transportation (VDOT)
Adam Moore, Adam.Moore@vdot.virginia.gov – Pending; review comments will be forwarded upon receipt.
Albemarle County Department of Fire & Rescue (Fire-Rescue)
Shawn Maddox, smaddox@albemarle.org – Pending; review comments will be forwarded upon receipt.
May 3, 2019
Tim Padalino, Senior Planner
Albemarle County Community Development
401 McIntire Road
Charlottesville, VA 22902
RE: Willow Glen Site Plan Major Amendment
SP2019-17
Mr. Padalino:
As requested, I’ve reviewed the subject Site Plan Amendment, dated March 25, 2019. I
have no new comments since my review of the prior plan (May 21, 2018).
To reiterate:
• Water and sewage disposal will be provided by public utilities.
• I suspect there are existing drinking water wells and septic systems in the areas to
be redeveloped, particularly for the residences at 3621 and 3655 Dickerson Road.
It is recommended that any existing septic tanks be abandoned following standard
procedures.
• It is required by the VA Private Well Regulations that existing wells either be
protected from damage or abandoned. Note that any well abandonments must be
permitted by this office.
If there are any questions or concerns, please give me a call, 434-972-4306.
Sincerely,
Alan Mazurowski
Environmental Health Supervisor
Thomas Jefferson Health District
alan.mazurowski@vdh.virginia.gov