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Home My WebLink AboutARB201900032 Correspondence 2019-04-26 Heather McMahon From: Heather McMahon Sent Friday,April 26, 2019 2:38 PM To: Dustin Greene Cc: Mariah Gleason Subject: ARB-2019-32: Dogtopia - Rivanna Plaza County-wide CoA -- CoA attached Attachments: ARB2019-32 CoA.pdf Hello Dustin, Please find your County-wide Certificate of Appropriateness for thefencing, lighting, and landscaping additions to the south side of Building A in Rivanna Plaza for Dogtopia attached. Thanks, Heather McMahon,Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Heather McMahon Sent:Thursday,April 18,2019 4:55 PM To: Dustin Greene<DGreene@roudabush.com> Subject: RE:ARB-2019-32: Dogtopia-Rivanna Plaza County-wide CoA--action letter attached Hi Dustin, Here is the action letter following Monday's ARB meeting—it basically repeats what was in the action memo,which I sent you this morning, but it also includes a transmittal letter that you should use with your revised submission. Thanks, Heather McMahon,Senior Planner Albemarle County Department of Community Development 401 McIntire Road • Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Heather McMahon Sent:Thursday,April 18, 2019 11:31 AM To: Dustin Greene<DGreene@roudabush.com> 1 • Cc: Mariah Gleason<mgleason@albemarle.org> Subject: RE:ARB-2019-32: Dogtopia -Rivanna Plaza County-wide CoA Hello Dustin, The action letter following Monday's ARB meeting has not been finalized to send to you yet, but I wanted to send you the action memo (attached).On Monday, I asked the ARB for guidance about the landscaping;they agreed that your present configuration of a single row of small trees and shrubs suffices, but that evergreen species should be substituted for the deciduous species you are proposing.As for the comment letter I sent you on 4/11 (see attached), please disregard numbers 3 and 7,although in the latter(number 7), I still encourage you to promote native species local to this region where possible. Thanks, Heather McMahon,Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Heather McMahon Sent:Thursday,April 11, 2019 2:50 PM To: Dustin Greene<DGreene@roudabush.com> Cc: Mariah Gleason<mgleason@albemarle.org> Subject: RE:ARB-2019-32: Dogtopia-Rivanna Plaza County-wide CoA Hello Dustin, I received a telephone call from your colleague in regard to the review comments letter you all received from me on Tuesday,and in particular about the request to furnish denser and layered landscaping,which was stated in the action letter provided.after the February 19, 2019 ARB meeting(attached here).As I stated, I am happy to take this concern to the ARB on Monday,April 15 and seek the board's guidance as to whether your present landscape configuration and proposed species complies with that request;there is no need for the applicant to be present, but it is a public meeting, so all are welcome. In addition, I'm supplying a link to the podcast of that ARB meeting held February 19, 2019 (the meeting minutes are derived from this, by transcript, but have not been prepared by our departmental planning assistant yet). If you can point me to the minute(s) in the conversation where the ARB stated that the landscape shown at that meeting met ARB standards for vegetative screening, please let me know. I'll be happy to review it and reassess my comments. Thanks, Heather McMahon,Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org 2 From: Heather McMahon Sent:Tuesday,April 09, 2019 11:06 AM To: Dustin Greene<DGreene@roudabush.com> Cc: Mariah Gleason<mgleason@albemarle.org> Subject:ARB-2019-32: Dogtopia - Rivanna Plaza County-wide CoA Hello Dustin, I have finished reviewing your ARB application for the County-wide CoA for additional fencing and lighting at Rivanna Plaza. Changes are requested (see attached letter). Furthermore, revised architectural elevations of the building and fence are required for review(see attached letter as well as action letter from the Dogtopia SP board review in February 19,2019, also attached). Please let me know if you have questions. Thanks, Heather McMahon,Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Heather McMahon Sent:Wednesday,April 03, 2019 4:33 PM To: 'Dustin Greene'<DGreene@roudabush.com> Subject: RE: Dogtopia- Rivanna Plaza Letter of Revision Hello Dustin, A CO is a certificate of occupancy issued by Zoning staff. I am ARB staff, and I issue a CoA—a Certificate of Appropriateness. I received your ARB application on March 26.Administratively reviewed applications are given two weeks until review comments are due.You will receive review comments from me by April 9. It is atypical for a first submission to not require revisions;therefore, do not expect approval within two weeks—just review comments and (likely) requested changes to your submission. Heather McMahon,Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org 3 • From: Dustin Greene<DGreene@roudabush.com> Sent:Wednesday,April 03, 2019 10:26 AM To: Heather McMahon<hmcmahon@albemarle.org> Subject: Dogtopia- Rivanna Plaza Letter of Revision Hey Heather, This was my first CO application for the Dogtopia project. What is the realistic turnaround for this review. Best Regards, ROUDAIIIEJM1LE Dustin Greene, EIT &RS5oQK1aiR.G r� w<<'"CO"° Project Manager I Roudabush,Gale&Assoc. INC. I Engineering • ": " (office):(434) 977-0205 Ext 106 (mobile): (415)420-8238 www.roudabush.com dareene@roudabush.com 172 South Pantops Dr. Charlottesville,VA 22911 • IMPORTANT:The contents of this email and any attachments are confidential.It is strictly forbidden to share any part of this message with any third party,without a written consent of the sender.If you received this message by mistake,please reply to this message and fallow with its deletion,so-that we can ensure such a mistake does not occur in the future. From: Heather McMahon<hmcmahon@albemarle.org> Sent:Tuesday, March 12, 2019 5:22 PM To: Dustin Greene<DGreene@roudabush.com> Cc:Valerie Long<vlong@williamsmullen.com>; Margaret Maliszewski<MMaliszewski@albemarle.org> Subject: RE:Trex Fencing-Color Samples Hi Dustin, I cannot verify that either of these color options sufficiently match the color of the bricks used in the building with only photos/images of the colors and without being in the field to compare them to the building. Please contact the brand (TREX) and ask for material samples, which will need to be submitted to me for review.You can either take photos of the samples next to the building, or I can take them out there myself once I have them in hand. The color-fastness of the two colors is an added complication. Perhaps the TREX company also has samples of what the colors fade to after a few years? If they do, ask them for samples of those as well, please. If not,we'll have to do our best to gauge that. If you can find out where this material has been used in the area, it's possible that staff can drive out there to see the material in situ, as well. In addition to the LOR,you will also have to submit an ARB County-wide Certificate of Appropriateness application for Equipment, Fencing, or Lighting, as per comment number 2 in the action letter following the January 7, 2019 ARB meeting (see attached).The LOR will not be approved by ARB staff reviewers prior to the issuance of the Certificate of Appropriateness. Please refer to the checklists of submittal requirements for lighting and fencing when preparing your 4 application packages. Please note that in addition to the submittal requirements specified in these checklists,the ARB also asked for a grading plan for review(comment 3 in the action letter dated 1/11/19,attached). Please let me know if you have additional questions about the review processes and what was requested following the ARB meeting on 1/7/19 and the work session held on 2/19/19. Thanks, Heather McMahon,Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Dustin Greene<DGreene@roudabush.com> Sent:Tuesday, March 12, 2019 3:04 PM To: Heather McMahon<hmcmahon@albemarle.org> Cc:Valerie Long<vlong@williamsmullen.com> Subject: FW:Trex Fencing-Color Samples Hey Heather, I am working on turning in the Letter of Revision for Dogtopia and the ARB approved the fencing detail for the TREX fencing but there are only two color options that may not match the brick color scheme of the existing building. I am uncertain that this fence material is durable and colorfast over time as you can see from the faded jpg's above. Please review and let me know if the saddle or woodland brown colors would be acceptable. If not,we will need to pick another company. This is my last,outstanding comment so please let me know as soon as reasonably possible. Best Regards, ItOtALlftZ1ZCalt Dustin Greene, EIT &AffiOCIATt`S,INC � u«o®o.rrn«n Project Manager I. Roudabush, Gale &Assoc. INC. I Engineering (office):(434) 977-0205 Ext 106 (mobile): (415)420-8238 www.roudabush.com dgreene@roudabush.com 172 South Pantops Dr. Charlottesville,VA 22911 IMPORTANT:The contents of this email and any attachments are confidential.It is strictly forbidden to share any part of this message with any third party,without a written consent of the sender.If you received this message by mistake,please reply to this message and follow with its deletion,so that we can ensure such a mistake does not.occur in the future. 5 From:Chelsea Hamilton<chamilton@trexfencing.co> Sent:Tuesday, March 12, 2019 2:44 PM To: Dustin Greene<DGreene@roudabush.com> Cc: Derek Premac<dpremac@trexfencing.co> Subject:Trex Fencing-Color Samples Good Afternoon Dustin, Thank you for reaching out to us today. I'm attaching•the two color samples that we discussed.These would be your comparable options for matching the brick you're working with. I've cc'd Derek here,who is our Product Specialist. Please let us know if you have further questions or how else we can assist with your project. Chelsea Hamilton Account Manager Trex Fencing—SRF 1745 Shea Center Dr.,Ste.370 Highlands Ranch, CO 80129 855.620.TREX (8739) www.buytrexfencing.com chamilton@trexfencing.com SRFFence& Supply Co. Trex Fence Distribution The quote is based upon either material specified by you, or an evaluation of the requirements necessary to complete an order. This does not include material that may be required after installation has started. Please thoroughly review the quote to ensure the quantities and material list match your needs.All sales are Final. Freight is subiect to change. 6 ARCHITECTURAL REVIEW BOARD FILE CLOSEOUT / IMAGING CENTER INSTRUCTIONS CHECKLIST Please complete this form within 30 days of final action,place in folder and forward to CDA for QC and status label. CDA will forward to the Imaging Center for digital closeout. Imaging Center will return the file to the Planning Division once documents are in the Laserfiche Repository. ARB#Name: ARB-2019-32: Rivanna Plaza [Dogtopia]: fencing,lighting, and landscaping LEAD REVIEWER: Heather McMahon FINAL ACTION DATE: April 26,2019 CountyView: the following items must be available in CountyView ® Staff report,actions,fmal approval letter,updated status on Application 1 page_-_ - --------------_____________------_______-______---------- Hardcopy— File Folder Closeout: All items listed should be placed in project folder, in reverse chronological order(latest on top). Please check each item included in this folder. To indicate that an item is not applicable to this file,place an"N/A" next to the check box. The Lead Reviewer has the discretion to include any item deemed necessary to provide clarity to the file.Please indicate those items on the"Other"lines provided. Digital Closeout Instructions: Below each item please indicate if Imaging Center is to scan the document; or,if the document is already in digital format,note that it can be saved to LaserFiche. Please provide the digital location(path/name) of the document in the space provided. ® Application ❑ Scan ® Saved location in RMS ❑ Notification letter ❑ Scan ❑ Saved location ® Applicant Correspondence(to/from—including emails; do not include duplicate emails) ❑ Scan ® Saved location in RMS ® Review comments ❑ Scan ® Saved location in RMS ® Approved plan(site,architectural and/or sign plan that is marked"Approved") ® Scan, 0 Saved location ® Action Letter(s),including fmal approval letter(Certificate of Appropriateness letter) ❑ Scan ® Saved location in RMS ❑ ARB presentation display documents(in separate, labeled envelope) ❑ Scan 0 Saved location ❑ Review history form ❑ Scan ❑ Saved location i ® Other Items(Please explain) Action Memo 4-15-19 ❑ Scan ® Saved location in RMS as"action letter" �1 Other Items(Please explain) Manufacturer specifications for light fixtures • Scar ► ❑ Saved location ® Other Items(Please explain) Photographs(2)of fence material and physical material sample ❑ Scan ' ` ❑ Saved location DO NOT SCAN ACTUAL MATERIAL SAMPLE O At the planner's discretion, copies of unapproved plans may be placed in the file if they lend clarity to the review/file. If such plans are included, they should be clearly marked as unapproved and contain a note clarifying why they were included. ❑ Scan ❑ Saved location NOTES: ARB project folders will be accepted by the Imaging Center when the following items are complete: 1) Checklist is completed and included in folder; 2) Documents are Acco-fastened(except plats/plans),and in chronological order(latest documents on top); with Review History Form on top; 3) Documents are sufficiently identified as to which need to be scanned or saved to LaserFiche. If the above items are not complete,Imaging Center staff will circle the incomplete item and return folder to the appropriate Division Head. 5/29/2012—Revised 11/19/2012