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HomeMy WebLinkAboutARB201700125 Correspondence 2017-11-06 N.r Heather McMahon From: Heather McMahon Sent: Thursday, December 21, 2017 3:06 PM To: 'Carlin Campbell' Subject: ARB-2017-125: Birchwood Place, UVA Community Credit Union:Amendment to CoA Attachments: UVA CCU action letter- Copy.pdf Hello Carlin, Please find in the attached letter the action the ARB took in regard to ARB2017-125,the request for an Amendment to an Approved CoA for Birchwood Place, UVA Community Credit Union. Please let me know if you intend to submit new designs, in which case you will need to submit another Amendment to an Approved CoA application. If the client wishes to build with the approved designs from 2007, please let me know as well. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org 1 Heather McMahon From: Heather McMahon Sent: Monday, December 11, 2017 4:36 PM To: 'Carlin Campbell' Subject: ARB-2017-125: Birchwood Place, UVA Community Credit Union:Amendment to CoA -- STAFF REPORT Attachments: 2017_12_18_agenda.pdf;ARB2017-125 staff report FINAL.pdf HI Carlin, Please find the staff report and a copy of the tentative agenda for the ARB meeting on 12/18/17 attached to this email. Please let me know if you have any questions. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org 1 Heather McMahon From: Heather McMahon Sent: Wednesday, November 29, 2017 2:11 PM To: 'Carlin Campbell' Subject: RE: ARB2017-118: UVA Community Credit Union, Minor Amendment to ARB2006-124 Hello Carlin, Our apologies—you should have received a notification letter soon after your submission, but as we were fitting you in past the submission deadline for the 12/18/17 ARB meeting,your notification letter wasn't sent. Most of the information you seek is within the letter,the content of which I have cut and pasted below: RE: ARB-2017-125: Birchwood Place UVACCU Amendment The above-noted item will be reviewed by the Albemarle County Architectural Review Board on Monday, December 18, 2017. The Board will review this item in Conference Room 241, at 1:00 p.m. in the County Office Building, Second Floor, 401 McIntire Road, Charlottesville, Virginia. It will be necessary for someone to be present to speak for the application. If you have any questions, please contact our office. We do not have a tentative agenda for that date yet; we generally send the agenda out to the applicants with copies of the staff report a week before the meeting (so you should expect the agenda and a copy of the staff report circa 12/11/17). As stated above, a representative will need to be present at the ARB meeting and will be expected to give a brief presentation; what materials you bring (a PowerPoint, materials samples you have not already submitted, etc.) is up to you. If I need further information from you before I write the staff report, I will be in touch, but I have yet to start drafting your report as we have an ARB meeting next Monday (12/4), and I have been working on that project since returning from last week's holidays. I hope to start on your report in the next day or two, however. Let me know if you have further questions. Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Carlin Campbell [mailto:carlin.campbell@PWCampbell.com] Sent: Wednesday, November 29, 2017 1:27 PM To: Heather McMahon <hmcmahon@albemarle.org> Subject: RE:ARB2017-118: UVA Community Credit Union, Minor Amendment to ARB2006-124 Good afternoon Heather. 1 Nor vier Can you please send me the agenda for the meeting and let us know if we need to bring anything with us for this presentation? If you could also confirm the address that would be helpful. Thank you Carlin Campbell Preconstruc ion, Team Leader 109 Zeta Drive 'I4 Pittsburgh,PA 15238 (412)963-O500 x322 Office (412)877-5838Cell www.pwcarnpbell.com *Suefdang Confidence Sincr 1970 This e-mail may contain confidential information. Any unauthorized or improper disclosure,copying,distribution,or use of the contents of this e-mail and attached document(s)is prohibited.The information contained in this e-mail and attached document(s)is intended only for the personal and confidential use of the recipient(s) named above.If you have received this communication in error,please notify the sender immediately by e-mail and delete the original e-mail and attached document(s). From: Heather McMahon [mailto:hmcmahon@albemarle.org] Sent: Monday, November 13, 2017 4:36 PM To: Carlin Campbell<carlin.campbell@PWCampbell.com> Cc: Margaret Maliszewski <MMaliszewski@albemarle.org> Subject: RE: ARB2017-118: UVA Community Credit Union, Minor Amendment to ARB2006-124 NOTICE: This message originated from outside the network. Please use caution. Hi Carlin, Our in-take specialists processed your application today and I now have it in my possession. Your project will remain on the ARB's 12/18/17 agenda. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Carlin Campbell [mailto:carlin.campbell@PWCampbell.com] Sent: Monday, November 13, 2017 1:57 PM To: Heather McMahon <hmcmahon@albemarle.org> Cc: Margaret Maliszewski <MMaliszewski@albemarle.org> Subject: RE: ARB2017-118: UVA Community Credit Union, Minor Amendment to ARB2006-124 Heather, Please see attached PDF showing proof of delivery. Let me know if you were able to locate it. 2 Thank you, Carlin Campbell 'reconstructon. team Leader 109 Zeta©rive 1 4 Pittsburg, PA 15238 (412)963-0500 x322 Office (412)877-5838CeN www.pwcampbelloom "Building Con,fidtnte Sirurt 741E" This e-mail may contain confidential information. Any unauthorized or improper disclosure,copying,distribution,or use of the contents of this e-mail and attached document(s)is prohibited.The information contained in this e-mail and attached document(s)is intended only for the personal and confidential use of the recipient(s) named above.If you have received this communication in error,please notify the sender immediately by e-mail and delete the original e-mail and attached document(s). From: Heather McMahon [mailto:hmcmahon@albemarle.org] Sent: Monday, November 13, 2017 12:29 PM To: Carlin Campbell <carlin.campbell@PWCampbell.com> Cc: Margaret Maliszewski <MMaliszewskiPalbemarle.org> Subject: RE: ARB2017-118: UVA Community Credit Union, Minor Amendment to ARB2006-124 NOTICE: This message originated from outside the network. Please use caution. Hello Carlin, I have not received the revised application for an Amendment to an approved CoA which we discussed last Monday (11/6); were you able to post it last week?As per my email below, I extended last Monday's (11/6)filing deadline until the end of business day on Thursday, 11/9, so that we could continue to docket you for the 12/18 ARB meeting. I will extend that courtesy until the end of today, in case our in-take staff is still processing your submittal but has not been placed in ARB boxes as yet; however, if I do not receive the submittal by the end of business today,your submission will be accepted for the 11/20 filing deadline, which means the ARB meeting for this project will be January 8, 2018. Please let me know if you have any questions. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Heather McMahon Sent: Monday, November 06, 2017 5:03 PM To: 'Carlin Campbell' <carlin.campbellPPWCampbell.com> 3 Cc: Margaret Maliszewski <MMaliszewski@albemarle.org> Subject: RE: ARB2017-118: UVA Community Credit Union, Minor Amendment to ARB2006-124 Hi Carlin, I have received your request(application ARB2017-118) for a Minor Amendment to Architectural Drawings of a previously approved Certificate of Appropriateness (CoA) for the Birch Place bank building, now a prospective branch of the UVA Community Credit Union.Your application states that your minor amendment is merely a substitution of materials that are no longer available, as the CoA was approved a decade ago (specifically, on 2/1/2007). On further inspection, however, I discovered that your submitted drawings illustrate more than a materials change request: there are a number of design elements which differ from the approved drawings dated 12/11/06 and approved by the ARB on 2/1/07; in addition,the materials listed as original that you wish to be replaced are not the materials that were approved by the ARB. Please find the image of the approved drawing in this email chain below, sent previously. You can also find more documents related to the approved plans at this link: http://cob-Ifiche03/WebLinkWA/Search.aspx?dbid=2&searchcommand=%7B%5BCDD- Planning%5D:%5BApplicationNumber%5D=%22ARB200600124%22,%5bTaxMapNumber%5d%3d%22*%22%7d&cr=1 The applicant has three options moving forward: 1) You can build to the approved design using the approved materials. I have copied and pasted an image of the approved materials list for this project below: APPROVED BUILDING MATERIALS/COLORS PROJECT NAME: Birchwood Place ARK- 2006-124 Building Parr Material Brand Color Notes Second Bank andTrust Bank Building _ Walls Brick :aw:renceville Brick Gunston Sample board provided Roof Asphalt Shingle (ertain'1'ced New Shadow B1uek Sa.•nplc board provided 11ori/on Shingle Si,rc rout Metal :awnrcr S[andi-tone Soffit,fascia,gt..tcr, Atcoa Desert Sand Sample board prodded downspout Canopy soffit I:.I.F_S. }ryvit 4449 Buckskin Sample board provided Water table Precast concrete Pineapple Grove Pare Pearl V 1'G Custom Medallion Walk Mortar l tat ingu Bri::mcnt C'luvI Sample provided To that end, I have been able to locate the approved architectural grade asphalt shingles on-line; they are in Certain Teed's Patriot series and can be found here: https://www.certainteed.com/resources/ExportRoofingGuide.pdf https://www.certainteed.com/residential-roofing/products/patriot/ 2) You can request a materials change through a revised Minor Amendment application like the one you have submitted.This request would have to be for new materials only and I would need revised drawings at your earliest convenience.This would be approved administratively by staff, such as myself. 4 3) You can request more substantial design changes through an Amendment to an approved Certificate of Appropriateness.This is not administratively approvable and will need to be reviewed by the Architectural Review Board.There is a fee of$242.00 and you would need to submit a new application with 8 copies of supporting materials for the board and staff's review.As you have just missed today's filing deadline, I will make an exception and say that if you can get me revised drawings (hard copies; ARB does not accept digital submissions) by close of business this Thursday(Friday is a holiday), I will docket this for the December 18, 2017 ARB meeting. If that is not achievable, the next filing deadline is Monday, 11/20/17 with a corresponding ARB meeting date of January 8, 2018. (Typically, our schedule is 6 weeks between filing deadlines and ARB meetings, so staff can review applications and write staff reports in a timely manner to allow the board to review the projects before the meetings, but this one is a little longer because of the holidays). Please let me know how you wish to proceed. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Carlin Campbell [mailto:carlin.campbell@PWCampbell.com] Sent: Monday, November 06, 2017 2:51 PM To: Heather McMahon <hmcmahon@albemarle.org> Subject: RE: ARB2017-118: UVA Community Credit Union, Minor Amendment to ARB2006-124 Our interior designer said everything on this list is available, except the roof shingles. Please send me the email you were referring to today so I can get with our client and submit what is needed. I would like to get you something in the mail tomorrow, thank you. Carlin Campbell et onstr action, :earn leader 109 Zeta Drive 4: i 2xttsbtjrgll,PA 15238 12)983-O500 x322 dice 2)877-5838 Cell www.pwcampball.com 'Budding Confidence Since 191 This e-mail may contain confidential information. Any unauthorized or improper disclosure,copying,distribution,or use of the contents of this e-mail and attached document(s)is prohibited.The information contained in this e-mail and attached document(s)is intended only for the personal and confidential use of the recipient(s) named above.If you hove received this communication in error,please notify the sender immediately by e-mail and delete the original e-mail and attached document(s). From: Heather McMahon [mailto:hmcmahon@albemarle.org] Sent: Monday, November 6, 2017 2:05 PM To: Carlin Campbell <carlin.campbell@PWCampbell.com> Subject: RE: ARB2017-118: UVA Community Credit Union, Minor Amendment to ARB2006-124 NOTICE: This message originated from outside the network. Please use caution. 5 • 0 - ._, Proposed Exterior Elevations - -, ,IRGiNLA FINANCIAL GAWP SECOND RANK St TRUST- CROZET,VA 5250104 EXTERIOR MATERIAL FACE BRICK. MANUFACTURER_LAWRENCEVILLE • COLOR.C1JNSTON BRICK MORTAR COLOR.FLAMINGO-BRIXMENT/CLAY sER/ES CONNER SANP ..,../ luir HES MANUFACTURER MINIM' .16V6 -inriam -ir' '" COLOR. 0449 BUCKSKIN MS Ms . Egg I Now ROOF SHINGLES I I IN ird I mANL/FACTVIZER CERTAIN TEEP NEW HORIZON SHINGLE ! 111 II 1 COLOR Si LAP .., .OW BLACK — ...... ....... 010.11111111141111•1111•1114 ii il 111 STOREFRONT MANUFACTURER KAWNEER. COLOR-SANDSTONE 01111-1 ELEVATION SOFFIT,FASCIA TRIM,GUTTERS.Az POIANSPOUIs —.., MANui ACTuRER ALODA COLOR DESERT SAND PRECAST MANL/FACTVRER PINEAPPLE GROVE COLOR PURE PEARL NOTE,VFG LOGO CUSTOM MEDALLION *L":" ':-• ourrionoloimill 41111111111111111111r ...4 In U. ou- .., mm * 1111 ': 1 M I ..... 404 'AST it EVATION lifsec and Wik it,lul L----- Sccand'tank and MI" Proposed Exterior Elevations NI From: Carlin Campbell [mailto:carlin.campbell@PWCamPbell.com] Sent: Monday, November 06, 2017 1:20 PM To: Heather McMahon <hmcmahon@albemarle.org> Cc:Josh Longo<Josh.Longo@studio109designslIc.com> Subject: RE: ARB2017-118: UVA Community Credit Union, Minor Amendment to ARB2006-124 Heather, 6 Nor Josh and I are available today until 4:45ish, so if you think the call at 4:30 will give us enough time, let's plan on today. If you think we need more time,we are both available tomorrow any time after 1pm. Please let me know. Carlin Campbell .,reconstruction, Teem leader 0004 109 Zeta Dave " 'rttsburgh,PA 15238 412)963-0500 x322 Office 412)877-5818Ced www.pwcampboll.com Building Cart!dertce Sirttc 19W This e-mail may contain confidential information. Any unauthorized or improper disclosure,copying,distribution,or use of the contents of this e-mail and attached document(s)is prohibited.The information contained in this e-mail and attached document(s)is intended only for the personal and confidential use of the recipient(s) named above.If you have received this communication in error,please notify the sender immediately by e-mail and delete the original e-mail and attached document(s). From: Heather McMahon [mailto:hmcmahon@albemarle.org] Sent: Monday, November 6, 2017 12:34 PM To:Carlin Campbell<carlin.campbell@PWCampbell.com> Subject:ARB2017-118: UVA Community Credit Union, Minor Amendment to ARB2006-124 NOTICE: This message originated from outside the network. Please use caution. Hi Carlin, I have received your request (application ARB2017-118)for a minor amendment to architectural plans of a previously approved Certificate of Appropriateness for Birch Place (ARB2006-124). I have a number of questions for you regarding this request, and would like to discuss them over the telephone. Would you be available this afternoon after 4:30 pm (I am in meetings until then) or tomorrow after 1 pm? Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org 7