HomeMy WebLinkAboutARB201800108 Checklist - Project Closeout (Administrative) 2018-11-14 ARCHITECTURAL REVIEW BOARD
FILE CLOSEOUT / IMAGING CENTER INSTRUCTIONS
CHECKLIST
Please complete this form within 30 days of final action,place in folder and forward to CDA for QC and
status label. CDA will forward to the Imaging Center for digital closeout. Imaging Center will return the
file to the Planning Division once documents are in the Laserfiche Repository.
ARB#Name: ARB-2018-108: Avinity Estates, Final SDP
LEAD REVIEWER: Heather McMahon FINAL ACTION DATE: November 14,2018
CountyView: the following items must be available in CountyView
El Staff report,actions, final approval letter,updated status on Application 1 page
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Hardcopy— File Folder Closeout: All items listed should be placed in project folder,in reverse
i chronological order(latest on top).
Please check each item included in this folder. To indicate that an item is not applicable to this file,place an"N/A"
next to the check box. The Lead Reviewer has the discretion to include any item deemed necessary to provide
clarity to the file.Please indicate those items on the"Other"lines provided.
Digital Closeout Instructions: Below each item please indicate if Imaging Center is to scan the
document; or, if the document is already in digital format,note that it can be saved to LaserFiche. Please provide
j the digital location(path/name)of the document in the space provided.
® Application
❑ Scan ® Saved location in RMS
® Notification letter
❑ Scan ® Saved location in RMS as `Correspondence 2018-07-27'
• Applicant Correspondence(to/from—including emails; do not include duplicate emails)
❑ Scan ® Saved location in RMS
• Review comments
❑ Scan ® Saved location in RMS
® Approved lan(site,architectural and/or sign plan that is marked"Approved")
Scan El Saved location 2 sets(architectural and site plans)
® Action Letter(s),including fmal approval letter(Certificate of Appropriateness letter)
❑ Scan ® Saved location in RMS
• ARB presentation display documents (in separate,labeled envelope)
al Scan ❑ Saved location
® Review history form
El Scan ❑ Saved location DO NOT SCAN
® Other Items(Please explain) Completeness Check for Final Site Plan applications
❑ Scan ❑ Saved location DO NOT SCAN
® Other Items(Please explain) Complete Review Checklist and Resubmittal Review Checklist
❑ Scan ❑ Saved location DO NOT SCAN
® Other Items(Please explain) Action Memo 9-4-18
El Scan ❑ Saved location DO NOT SCAN
® Other Items(Please explain) Approved Building Materials
�` ❑ Scan ® Saved location in RMS
❑ At the planner's discretion, copies of unapproved plans may be placed in the file if they lend clarity to the
review/file. If such plans are included, they should be clearly marked as unapproved and contain a
note clarifying why the were included.
❑ Scan [Saved location
NOTES: ARB project folders will be accepted by the Imaging Center when the following items are complete:
1) Checklist is completed and included in folder;
2) Documents are Acco-fastened(except plats/plans),and in chronological order(latest documents on top);
with Review History Form on top;
3) Documents are sufficiently identified as to which need to be scanned or saved to LaserFiche.
If the above items are not complete,Imaging Center staff will circle the incomplete item and return folder to the
appropriate Division Head.
5/29/2012—Revised 11/19/2012