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Home My WebLink AboutARB201700102 Correspondence 2017-10-30 wiery Heather McMahon From: Heather McMahon Sent: Monday, October 30, 2017 1:51 PM To: 'Pete Borches' Cc: Debra Hurt Subject: RE:Volvo Final Attachments: ARB2017-102 Volvo Final SDP.pdf Hello Pete, Please find the staff report for ARB2017-102:Volvo Final SDP attached to this email.The project is slated for the 11/6/17 ARB meeting, which starts at 1 pm in Room 241. Please let me know if you have any questions. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Pete Borches [mailto:pborches@cmacars.com] Sent:Thursday, October 05, 2017 6:41 PM To: Heather McMahon<hmcmahon@albemarle.org> Cc: Debra Hurt<dhurt@cmacars.com> Subject: Re:Volvo Final All great news. Thank you. Pete Borches CMA Properties, Inc. www.cmacars.com 434-962-6307 On Oct 5, 2017, at 4:41 PM, Heather McMahon<hmcmahon cr,albemarle.org>wrote: Hi Pete, I just finished a thorough completeness review of your application package,ARB2017-102.Volvo Final SDP, and everything is in order. And after checking the Application 1 tab's data in County View, yes, what is called "submittal date" here is the ARB meeting for which this project is docketed. Thanks, Heather McMahon, Senior Planner 1 Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Pete Borches [mailto:pborches@cmacars.com] Sent:Wednesday,October 04, 2017 10:11 AM To: Heather McMahon<hmcmahon@albemarle.org> Cc: Debra Hurt<dhurt@cmacars.com> Subject:Volvo Final Heather, Good morning, I am checking in with you on the submission of 9/25. I hope that you have had an opportunity to check this over for completeness. At this point I am not looking for any feedback as I understand the timeframes, I just want to make certain that you know we are available should there be anything addition we could provide or question we could answer as the app goes forward. Sometimes a quick call or email can keep things on track. Also, I noticed in the county view website that the received date of 9/25 is accurate but the "submittal date" shows 11/6/2017. Is this representing the ARB meeting date? In past apps I always know this term"submittal date"to reference the application deadline date that starts the timeline process. Could you please clarify? Thanks, Pete Borches CMAcars.com pborches(acmacars.com 434-962-6307 2 Heather McMahon From: Heather McMahon Sent: Tuesday, November 07, 2017 11:24 AM To: 'Pete Borches' Cc: Debra Hurt Subject: RE:Volvo Hi Pete, Yes,the third condition was to consider more relief—there was nothing more mandatory in the language. I believe the ARB felt that the landscaping, once in place,would suitably mitigate the length of the service wing's west elevation. We need one hard-copy of each plan (elevations and photometric). We cannot accept digital submissions as we have no means to print at the Al paper size/scale. If you can have someone just drop them at in-take and direct them to me, that should be all that's necessary. I'll look for them at the end of this week, but please note that Friday is a holiday and the offices are closed, so feel free to drop them off next week,too. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Pete Borches [mailto:pborches@cmacars.com] Sent:Tuesday, November 07, 2017 9:54 AM To: Heather McMahon <hmcmahon@albemarle.org> Cc: Debra Hurt<dhurt@cmacars.com> Subject: Re:Volvo Great, thanks for the quick response. We will have you the new elevation and the photometric by the end of this week. Items 1 and 2 will be clearly taken care of. Regarding item three, there was some significant discussion yesterday regarding this West elevation and I took from the board that the project is OK as presented. The pilasters were discussed and agreed to provide some relief, The cornice was discussed, color confirmed, and "more modern," and the density of landscaping along this elevation along with the grades were identified to have significant impact reducing visibility of the building from this elevation. If the direction of the board was to "consider" additional options, I assure you we have. I am hopeful that the discussion yesterday and the direction from the Board was clear that additional changes were not needed/mandatory. I am certainly available to discuss further if you would like. Thanks again and we will forward these two new files this week. Would you like them in physical form, digital or both? Pete Borches 1 err+° °wrl CMAcars.com pborches(a cmacars.com 434-962-6307 On Nov 6, 2017, at 4:32 PM, Heather McMahon<hmcmahon@albemarle.org> wrote: Hi Pete, You're welcome;thank you for being a highly responsive applicant, as well. It's been very easy to steward this application along, which is always appreciated! So,the three conditions that the ARB approved (you can find the exact language in the staff report I sent out last week) are 1) adding the standard window glass note to the architectural drawings, 2) rectifying the spillover on the western property line so that the illumination doesn't exceed half a footcandle, and 3) consider larger fenestration or architectural detailing/relief on the west (side)elevation.These three conditions can be met in a revised elevations drawing and a revised photometric plan. I don't think there was any condition relating to landscaping; that was taken care of between your preliminary and final site plan reviews. So, we'll send out a letter in the next couple of days stating all of this, but you may already have updated elevations and a photometric plan in hand, so just submit those at your convenience; I will need just one copy of each (elevations and photometric plan). Once I review them, I can issue your CoA. Once you have that,the ARB process is completed. Please let me know if you have any further questions. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Pete Borches [mailto:pborches@cmacars.com] Sent: Monday, November 06, 2017 4:02 PM To: Heather McMahon <hmcmahon@albemarle.org>; Debra Hurt<dhurt@cmacars.com> Subject:Volvo Heather, I want to thank you again or helping this project along. Really appreciate the open communication and timely responses. With today's approval could you share with me what the next steps are from an ARB standpoint? I assume that you would like a follow up sheet or two clarifying the items you had requested, i.e.: glass specifications called out, landscaping changes, and site light spillover corrected. At this point I just want to make sure you get what you need. We are waiting on our site plan review comments tomorrow and head to our comment review meeting Thursday so it is a lot to keep track of:-) 2 We have most of the changes already incorporated into our plans so just let me know which ones you would like or we can simply allow the changes to go through the site plan review process and the building permit planning stages. Thanks again, Pete Borches CMAcars.com pborches@cmacars.com 434-962-6307 3 r a Heather McMahon From: Heather McMahon Sent: Wednesday, November 15, 2017 11:59 AM To: 'Debra Hurt' Subject: RE:ARB-2017-76 Volvo Cars of Charlottesville, Phase II Yes,you'll get your CoA in letter format— I'm aiming for Friday. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Debra Hurt [mailto:dhurt@cmacars.com] Sent:Wednesday, November 15, 2017 11:52 AM To: Heather McMahon <hmcmahon@albemarle.org> Subject: RE:ARB-2017-76 Volvo Cars of Charlottesville, Phase II Hi Heather, Thanks for letting me know. Will we be getting some sort of"formal" approval letter or document after you've had a chance to review the drawings? Thanks, Debbie Debra J. Hurt Project Manager CMA Properties, Inc. P 0 Box 7823 Charlottesville, VA 22906 (540) 226-0995 Cell (434) 220-8833 Ofc From: Heather McMahon [mailto:hmcmahon@albemarle.org] Sent:Wednesday, November 15, 2017 11:50 AM To: Debra Hurt<dhurt@cmacars.com> Subject: RE:ARB-2017-76 Volvo Cars of Charlottesville, Phase II Hi Debbie, Just to let you know I received the drawings this morning. 1 Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Debra Hurt [mailto:dhurt@cmacars.com] Sent:Tuesday, November 14, 2017 1:43 PM To: Heather McMahon<hmcmahon@albemarle.org> Subject: RE:ARB-2017-76 Volvo Cars of Charlottesville, Phase II Thanks, Heather. All good. Let me know if you need anything further. Debbie Debra J. Hurt Project Manager CMA Properties, Inc. P 0 Box 7823 Charlottesville, VA 22906 (540) 226-0995 Cell (434) 220-8833 Ofc From: Heather McMahon [mailto:hmcmahon@albemarle.org] Sent:Tuesday, November 14, 2017 1:29 PM To: Debra Hurt<dhurt@cmacars.com> Subject: RE:ARB-2017-76 Volvo Cars of Charlottesville, Phase II Hi Debbie, Great,thanks—I will keep an eye out for them. It sometimes takes Intake staff a day to process delivered materials depending on the crush, so don't be alarmed if you don't get an email confirmation of receipt from me before the end of today; it will likely be tomorrow that they arrive in my mailbox. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org 2 From: Debra Hurt [mailto:dhurt@cmacars.com] Sent:Tuesday, November 14, 2017 1:26 PM To: Heather McMahon<hmcmahon@albemarle.org> Subject:ARB-2017-76 Volvo Cars of Charlottesville, Phase II Good afternoon, Heather. I am writing to let you know I dropped off the elevations and photometric drawings today and asked they be directed to your attention. Please let me know if you need anything further. Thank you, Debbier Debra J. Hurt Project Manager CMA Properties, Inc. P 0 Box 7823 Charlottesville, VA 22906 (540) 226-0995 Cell (434) 220-8833 Ofc 3 s Heather McMahon From: Debra Hurt <dhurt@cmacars.com> Sent: Friday, November 17, 2017 10:08 AM To: Heather McMahon Subject: RE:ARB2017-112:Volvo Cars of Charlottesville, Final SDP: revisions requested Good morning. That's all great news. I am available on Monday should Margaret need anything further. Again, I need to apologize to you for not realizing you did not have the drawing showing the changes to the southwest corner. It would certainly have saved you some time had I been more diligent with our in-house processes. Hope you have a wonderful holiday next week! Thanks again, Debbie Debra 1. Hurt Project Manager CMA Properties, Inc. P 0 Box 7823 Charlottesville, VA 22906 (540) 226-0995 Cell (434) 220-8833 Ofc From: Heather McMahon [mailto:hmcmahon@albemarle.org] Sent: Friday, November 17, 2017 9:41 AM To: Debra Hurt<dhurt@cmacars.com> Subject: RE: ARB2017-112:Volvo Cars of Charlottesville, Final SDP: revisions requested Good morning, Debbie, Thanks for your hard work! Pete dropped off the plans and memo this morning and I've already looked at them; the architect's massing drawing is very helpful to explain that jog in the south wall. I'm sure when Margaret takes this to the ARB on Monday the point will go smoothly. She may be the one to issue your CoA since I will be off all of next week; if she doesn't get a chance to do it before the offices close midday on Wednesday, I will be sure to do it first thing the following week when I return. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org 1 ..w From: Debra Hurt [mailto:dhurt@cmacars.com] Sent:Thursday, November 16, 2017 6:29 PM To: Heather McMahon <hmcmahon@albemarle.org> Cc: Peter Borches<pborches@cmacars.com> Subject: RE: ARB2017-112:Volvo Cars of Charlottesville, Final SDP: revisions requested Hi Heather. I did get a revised elevation and a proposed massing plan the architect put together for me to help illustrate the wall at the southwest corner. I have had them both printed and have printed an excerpt of the roof plan also. I got the plans too late to get them printed and get to your office today. I have put together a package and written a memo restating what we talked about today. I will be working tomorrow but not in Charlottesville. I've arranged for someone to drop the package by your office before noon tomorrow (Friday). I will let you know as soon as I get word that it has been delivered. I hope it is everything you need. If not, please let me know. I will be available by cell phone and email. Thanks for your help today. Debbie Debra J. Hurt Project Manager CMA Properties, Inc. P 0 Box 7823 Charlottesville, VA 22906 (540) 226-0995 Cell (434) 220-8833 Ofc From: Heather McMahon [mailto:hmcmahon@albemarle.org] Sent: Wednesday, November 15, 2017 3:57 PM To: Peter Borches<pborches@cmacars.com> Cc: Debra Hurt<dhurt@cmacars.com>; Margaret Maliszewski<MMaliszewski@albemarle.org> Subject:ARB2017-112: Volvo Cars of Charlottesville, Final SDP: revisions requested Hi Pete, Please find the action letter that follows each ARB meeting, stipulating the conditions of approval, attached to this email; my apologies for the time it took to send this to you. In the interim, I received the revised materials Debra Hurt delivered to our office yesterday, November 14th, and I was able to review the elevations cursorily this afternoon (I have not reviewed the revised photometric plan you submitted yet). I found a few discrepancies in the revised elevations from those reviewed at the November 6th ARB meeting, notably: 1. The attic above the cornice on the south (rear) elevation is 6.5 feet tall; it was previously 4 feet tall. Please revise the drawing to show the reduced attic story of 4 feet tall above the cornice, as it was illustrated in the architectural elevations drawing dated 9/25/17. 2 2. Although the attic above the cornice on the south (rear) elevation is called out as"splitface CMU1," it is rendered differently than the rest of the wall, which is the same material. Please rectify this discrepancy. 3. The southernmost window bay on the west (side) elevation has been truncated, a window eliminated, and the southernmost projection extended approximately 8 feet to the south. Please submit revised floorplans that further clarify this alteration. Please resubmit revised elevations that address the above discrepancies as well as a narrative statement that details all of the changes made to the 9/25/17 drawings that were and were not requested by the ARB. If the photometric plan is similarly altered, please include the changes made to that drawing since the last review as part of the aforementioned narrative. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org 3 Heather McMahon From: Heather McMahon Sent: Tuesday, November 28, 2017 11:05 AM To: 'Debra Hurt' Subject: RE:ARB2017-112•Volvo Cars of Charlottesville, Final SDP• revisions requested Hi Debbie, Thank you, I did have a nice trip to California. I hope your holiday was lovely,too. I'm sorry Margaret didn't send you an email with the ARB's guidance from last Monday's (11/20) meeting. A snippet from the action memo is below: a. ARB-2017-102: Volvo: Elevation change After staff explained the proposed changes to the building elevation,the ARB determined that the change was acceptable. I will be approving the drawings and issuing you a CoA today. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Debra Hurt [mailto:dhurt@cmacars.com] Sent:Tuesday, November 28, 2017 10:58 AM To: Heather McMahon <hmcmahon@albemarle.org> Subject: RE: ARB2017-112:Volvo Cars of Charlottesville, Final SDP: revisions requested Good morning, Heather. Hope you had a good holiday last week. I'm just checking to see if everything went okay last Monday when the ARB took another look at our project. Will we be getting a Certificate of Appropriateness? Thanks, Debbie Debra J. Hurt Project Manager CMA Properties, Inc. 1 Nile 1. Vary the tree and shrubs species throughout the entirety of the site. 2. Illustrate the number of benches in each of the plazas. Ensure that each plaza holds a minimum of two benches and that one plaza holds at least four benches. 3. Provide a roof plan and elevations that show roof-mounted mechanical equipment locations and sizes. Show how visibility of all equipment will be eliminated. 4. Correct the standard mechanical equipment note on the architectural drawings. 5. Ensure that the kelvins emitted by all light fixtures are consistent throughout the site. 6. Choose either black or bronze for the Model B bollard lighting and specify choice on the lighting plan. 7. Consider adding ornamentals between the large shade trees (London Plane trees) proposed for the EC frontage. 8. Retaining walls six feet and higher must be terraced and planted. Specify retaining wall material. 9. Clarify the wall-like element on Sheet C4,which is near the curved monument sign/wall in the southeast corner of the block, near the throat of Trailside Drive. 10. Show adequate tree protection for any existing trees to remain on the site during construction. 11. Add all drawing and revision dates as well as correct sheet numbers to the site plan set and to the architectural drawings. Correct Sheet C 11 title "Existing Landscape Plan," to "Landscape & Lighting Plan Details." Mr. Hancock seconded the motion. The motion passed by a vote of 4:0. (Binsted absent) OTHER BUSINESS a. ARB-2017-103: Afton Scientific: Landscaping After staff explained that the applicant would like to remove the shrubs from the front of the building, Mr. Hancock made the following motion: Motion: Mr. Hancock made a motion to approve the removal of the shrubs and replacement with turf for ARB-2017-103: Afton Scientific: Landscaping. Mr. Van Der Werf seconded the motion. The motion passed by a vote of 4:0. (Binsted absent) b. ARB-2017-102: Volvo: Elevation change After staff explained the proposed changes to the building elevation, the ARB determined that the change was acceptable. Next ARB Meeting: December 4, 2017 (Mr. Wardell noted that he might be late or unable to attend.) ADJOURNMENT Albemarle County Architectural Review Board Final Action Memo November 20,2017 4