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Home My WebLink AboutARB201900005 Correspondence 2019-05-15Heather McMahon From: Heather McMahon Sent: Wednesday, May 15, 2019 1:40 PM To: Kelsey 5chlein Cc: Christopher Perez; Kevin Schuyler; mark@henningsenkestner.com; Justin Shimp Subject: RE: 2300 Hunter's Way: SDP20100040 Attachments: ARB2019-5 APPLICATION INCOMPLETE review comments.pdf; ARB2019-5 Final SDP Checklist for completeness.pdf Kelsey, What made it across my desk in February were two copies of a site plan dated 5/21/18 with a revision date of 12/21/18; 1 am aware that revised site plans have been submitted to SRC since then, which makes what I have out-of-date and moot. I have not checked those plans for compliance with sections A-D of the Final SDP Checklist because I never received materials samples, color renderings, revised elevations, and floor plans that are explicitly requested in section E of the Final SDP Checklist as well as in the letter I sent you all on 1/29/19 (see attached documents). Again, a full and comprehensive ARB package requires a full site plan as well as all architectural drawings and material samples and colors. This incomplete application has been denied. When you have a comprehensive and thorough application to submit you will need to remit a new fee. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.ore From: Kelsey Schlein <kelsey@shimp-engineering.com> Sent: Wednesday, May 15, 2019 1:33 PM To: Heather McMahon <hmcmahon@albemarle.org> Cc: Christopher Perez <cperez@albemarle.org>; Kevin Schuyler <Kschuyler@cstonellc.com>; mark@ henningsenkestner.com; Justin Shimp <justin@shimp-engineering.com> Subject: Re: 2300 Bunter's Way: SDP20100040 Hi Heather, Did these materials not come across your desk? It was my understanding, the attached were the outstanding items necessary to deem the application complete. Best, Kelsey On Wed, May 15, 2019 at 1:25 PM Heather McMahon <hmcmahon@albemarle.ors> wrote: Hello Mark, Kelsey, et. al., As per my email to Mark on January 29, 2019 (attached), the ARB application for a Major Amendment was incomplete. My last communication with Kelsey that same date is below. As I have not received any resubmission materials, I am considering this application incomplete and I am denying it. When you are ready to submit a complete application for a Major Amendment to the ARB for review, you will need to submit a new application and fee. Please acknowledge receipt of this communication. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.or,g From: Kelsey Schlein <kelsey@shimp-eneineerine.com> Sent: Tuesday, January 29, 2019 5:19 PM To: Heather McMahon <hmcmahon@albemarle.org> Cc: Christopher Perez <cperez@albemarle.orp; Kevin Schuyler <Kschuyier@cstonellc.com>; mark@henninesenkestner.com; Justin Shimp <iustin@shimp-eneineering.com> Subject: Re: 2300 Hunter's Way: SDP20100040 Hi Heather, Thanks very much for this information. We will coordinate with our team to have a single submission to you, I'm sorry to have not had these materials submitted collectively on our end. Thanks for sending along the checklist. Best, Kelsey On Tue, Jan 29, 2019 at 5:13 PM Heather McMahon <hmcmahon@albemarle.org> wrote: Hello Kelsey, Although ARB review and SDP review are related, two separate applications are required and both must be complete to be accepted for review. Not until all items on the ARB Final Site Plan Checklist are received will the ARB application be scheduled for review. Although the checklist indicates that 8 collated paper copies of site plans are required, the ARB has recently expressed a desire to reduce paper. Consequently, we can accept digital plans for ARB review, with only 2 hard copies of the plans required. In the future, digital copies should be provided on a portable electronic storage device as part of the complete submittal package. (I will accept the 1/3/19 site plan you attached to your email this time, but 2 hard copies are still required.) Submittal items should not be provided piecemeal; they should be provided in a single complete package with the completed application, submittal checklist, and appropriate cover letters/comment response letters/resubmittal forms. (We understand that this requires coordination among engineers, architects, and other team members.) If a complete submittal is received by 3:00 PM on February 4, the project will be scheduled for the March 18 ARB meeting. If you have questions, please let us know. Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahonC&albemarle.ore From: Kelsey Schlein <kelsey@shim p-engineerine.com> Sent: Tuesday, January 29, 2019 4.21 PM To: Christopher Perez <cperez@albemarle.or >; Heather McMahon <hmcmahon@albemarle.o> Cc: Kevin Schuyler <Kschuyler@cstonellc.com>; mark@henningsenkestner.com; Justin Shimp <justin@shimp- eneineering.com> Subject: 2300 Hunter's Way: SDP20100040 Hi Chris + Heather, I want to ensure the most up to date information for 2300 Hunter's Way has been received by the County. We submitted revisions to the Major Site Plan Amendment on December 21, 2018 and we submitted a VSMP Amendment on January 4, 2019. 1 checked on County View and the most recent submission date for the SDP has not been updated. Heather, i want to ensure you have all of the intormation you need to consider the ARB application complete. I've attached the submitted plans to this email. If you need additional paper copies, we can drop them off; just let me know the best way to get supplemental materials to you. Please let me know if we can provide you with any additional information to complete your review. Chris, on another note, please let us know if you receive any updates from zoning. I appreciate your time in looking into this, thank you. Best, Kelsey Kelsey Schlein Land Planner I Shimp Engineering 912 E. High St. Charlottesville, VA 22902 1 (434) 227-5140 Kelsey Schlein Land Planner I Shimp Engineering 912 E. High St. Charlottesville, VA 22902 I (434) 227-5140 -------- Forwarded message ---------- From: Heather McMahon <hmcmahon@albemarle.ore> To: "mark henningsenkestner.com" <mark@henningsenkestner.com> Cc: Bcc: Date: Tue, 29 Jan 2019 19:31:11 +0000 Subject: ARB2019-5: 2300 Hunter's Way, Final Site Development Plan/Major Amendment --APPLICATION INCOMPLETE Hello Mark, I have reviewed your submission for a Final Site Development Plan for 2300 Hunter's Way Coffee Shop and Hardware Store. The supporting materials that are requested in the Final Site Plan Checklist — to which I referred you in our telephone conversation last week —are in such a state of incompleteness that we will not accept your application for this past filing deadline (January 22, for the March 0 ARB meeting). You may (re -)submit the missing materials within 1S days of the receipt of this letter and the application will be slated for the ARB meeting that corresponds with the nearest filing deadline. If you do not (re -)submit the missing information within this 15 day window, your application will be denied; if the application is denied, the application fee will have to be paid again whenever you are ready to submit a full and comprehensive application package. Please see the attached letter with filing schedule enclosed for more details. Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org Kelsey Schlein Land Planner I Shimp Engineering 912 E. High St. Charlottesville, VA 22902 1 (434) 227-5140