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Home My WebLink AboutARB201800029 Correspondence 2018-04-25 Heather McMahon From: Heather McMahon Sent: Wednesday, April 25, 2018 10:28 AM To: Sean Denham Cc: Diane Caton; 'TIFFANY MCCORD' Subject: ARB2018-29: Turtle Creek sign -- CoA attached Attachments: ARB2018-29 approved landscape plan.pdf; ARB2018-29 CoA with approved drawings and lighting specs.pdf Dear Sean, Please find your CoA for the above-noted sign as well as the approved plan showing proposed landscaping and sign placement attached. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org 1 Heather McMahon From: Heather McMahon Sent: Tuesday, April 10, 2018 9:54 AM To: 'TIFFANY MCCORD' Cc: Sean Denham;Jennifer Jackson; Diane Caton; Emily White Subject: RE:ARB2018-29:Turtle Creek sign on Hydraulic Rd Thank you,Tiffany,that sounds great. I will look forward to your submission. Cheers, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From:TIFFANY MCCORD [mailto:tsmccord@mac.com] Sent:Tuesday,April 10, 2018 8:55 AM To: Heather McMahon<hmcmahon@albemarle.org> Cc:Sean Denham<sdenham@gropen.com>;Jennifer Jackson<JJackson@gropen.com>; Diane Caton <DIANECATON@MSC-RENTS.COM>; Emily White<ewhite@albemarle.org> Subject: Re: ARB2018-29:Turtle Creek sign on Hydraulic Rd Good morning all, Thank you Heather for staying abreast of the application status. Now that we have official clarification on the right-of-way, I am finalizing the landscape plan both for the ARB application and LOR and have been working with Diane on some final revisions to adhere to budgetary constraints. When completed, I will submit the LOR at the Office of Community Development with all of the required supporting documents including two copies of the full site plan and the lighting cut sheet. At that time, I will also deliver two copies of the full site plan to your office for use in the ARB application. Please let me know if you require anything further to keep things moving along. I hope to have this all finalized within the coming day or two. My best, Tiffany Tiffany S. Mccord Landscape Designer, VSLD/Certified Horticulturist, VNLA From Seed Design—Design From the Ground Up 434-825-1194 www.fromseeddesign.com 1 `titrMr 40001 On Apr 9, 2018, at 3:40 PM, Heather McMahon<hmcmahon@albemarle.org>wrote: Hello everyone, As per Emily's email, I am (as ARB staff) awaiting a revised ARB sign application that addresses the requested changes outlined in the letter sent 2-28-18(attached here).This includes a site plan showing the location of the proposed sign; a proposed landscape plan; and manufacturer cut sheets for any proposed external lighting(see letter for more detail). In addition, I am also reviewing the LOR to SDP1981-31, which is an update to the landscape plan last approved in 1981. I presume that the new site plan with landscaping that you all have prepared for the LOR will be the same as what you've prepared for the ARB sign application. I will need two copies for the ARB file and two copies for the LOR/SDP file. Please let me know if you have any further questions. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Emily White Sent: Monday,April 9, 2018 2:57 PM To: 'Sean Denham' <sdenham@gropen.com>;Jennifer Jackson<JJackson@gropen.com> Subject:sign location for Turtle Creek, Hydraulic Rd Hi Sean and Jen, Thank you for your patience on this sign application. The zoning inspectors have approved the Turtle Creek sign location along Hydraulic Rd. They wanted to be certain to emphasize that the leg of the step-in sign closest to Hydraulic is at the setback line.The proposed location meets setbacks, but there can be no portion of the sign closer than that leg-no overhang. ARB is waiting on the landscaping plan. Planning is waiting on a letter of revision which updates the site plan to reflect the actual landscaping at the development. These need to occur before the sign permit is approved. The zoning inspectors are still processing the Commonwealth side. I believe it will benefit us to allow County field staff to take the lead on that review. I will follow up with them later this week. 2 ..r Give me a call if you'd like to talk through any of this. Again, I am grateful for your perseverance through this process. Best, Emily Emily Nelson White Permit Planner, Community Development Albemarle County, Virginia (434) 296-5832 x3024 <ARB2018-29 sign app is not complete.pdf> 3 Heather McMahon From: Sean Denham <sdenham@gropen.com> Sent: Wednesday, April 04, 2018 11:17 AM To: Diane Caton Cc: John Anderson; Emily White;TIFFANY MCCORD; Jennifer Jackson; Lisa Green; Heather McMahon;Ashlee Henshaw; Margaret Maliszewski Subject: Re: Turtle Creek Signs ,, , (j)/1: , - ,Y' .., 1 ` ,Eak ,45'I' / �4 //��'' .. '.ids ;�4i"VV' ��yy r r • , \, - .�a,t r `jam * ,, r• # f l j 14 v ` , Sc l._1._ I ° ++�++++�c F m , _ is . .w �, ga.,A .. .ex.o.`wa« To add to my previous message, I've attached a photo of the revised marker location. Sean Denham Designer 1 40 Ile 4,PCONEN 1144 E.Market Street I Charlottesville,VA 22902 P 434.295.1924 x106 I F 434.295.1926 sdenhamAgropen.com View what's new at www.gropen.com On Apr 4, 2018, at 11:14 AM, Sean Denham<sdenham@gropen.com>wrote: Good morning everyone, I stopped by the Turtle Creek entrance on Hydraulic yesterday and adjusted the placement of the Gropen marker sign. The lead edge of this marker represents the location of the lead edge of the proposed sign and is now set back 5 feet from the property line (determined from the property iron), as was depicted in the drawings supplied to the county. The edge of the marker is now in line with the edge of the original sign, which makes sense as the property line did not move in this location. Please let me know if any additional information with regards to the signage is required at this time. Sean Denham Designer <image001.png> 1 144 E.Market Street I Charlottesville,VA 22902 P 434.295.1924 x106 I F 434.295.1926 sdenham@gropen.com View what's new at www.gropen.com On Apr 2, 2018, at 3:49 PM, Diane Caton<dianecaton@msc-rents.com>wrote: I am grateful for your efforts on our behalf, as always, John. The sidewalk looks great and is a great improvement for the community! Have a great week, Diane Diane E. Caton Executive Vice President Management Services Corporation www.msc-rents.com PO Box 5306 Charlottesville,VA 22905 Tel:(434)293-6069 Ext. 104 Internal:22104 Fax:(434)244-2870 Please consider the environment before printing this e-mail. 2 I Now Nine From: John Anderson [janderson2Cc�albemarle.orq] .m.. Sent: Monday, April 02, 2018 3:16 PM To: Diane Caton; Emily White; Sean Denham Cc: TIFFANY MCCORD; Jennifer Jackson; Lisa Green; Heather McMahon; Ashlee Henshaw; Margaret Maliszewski Subject: RE: Turtle Creek Signs Diane, Thanks for your kind note. I understand frustration with process. Will do my best,tomorrow—was rained out, today. Thanks for your patience. Lisa, I can be on-site at 8 AM or so, tomorrow. Distance from back of curb, Hydraulic to RW pin is 17'±; distance from back of curb on Turtle Creek Drive to pin is 21'±. You needn't meet me, but are welcome to. If I locate the RW pin, I'll flag with white ribbon, spray-paint a yellow circle, and send photo to All. I feel confident it will work out—thanks -best J.Anderson 434.906-1506 3 Heather McMahon From: Sean Denham <sdenham@gropen.com> Sent: Tuesday,April 03, 2018 8:52 AM To: John Anderson; Diane Caton Cc: tsmccord@mac.com; Margaret Maliszewski; Lisa Green;Jennifer Jackson; Heather McMahon; Emily White;Ashlee Henshaw Subject: Re:Turtle Creek Signs, RWA pin/iron found -Active construction Thank you John. Diane, I will go out to remeasure the setback this afternoon or tomorrow. I will notify everyone once the setback of the marker sign has been confirmed. Sean Denham Designern' • 1144 E.Market Street I Charlottesville,VA 22902 P 434.295.1924 x106 I F 434.295.1926 sdenham@a,gropen.com View what's new at www.L'ropen.com On Apr 3, 2018, at 8:43 AM, John Anderson<janderson2@albemarle.org> wrote: All, Note: active construction; other than brief visit to establish setback for sketch for LOR, if wait one week, contractor will be gone; iron and ref. points will remain. If visit site, vest/hard-hat required; after 3:30pm, best. Please exercise care and caution. Thank you (Note RW pin near backhoe track) <IMG 0235.JPG> Sent from my iPhone i Heather McMahon From: Diane Caton <dianecaton@msc-rents.com> Sent: Monday, April 02, 2018 1:27 PM To: John Anderson; Emily White; Sean Denham Cc: TIFFANY MCCORD;Jennifer Jackson; Lisa Green; Heather McMahon;Ashlee Henshaw; Margaret Maliszewski Subject: RE:Turtle Creek Signs Thanks,John. I apologize that I misspoke regarding the compensation for the sign. After our months of discussion, it's easy to be focused on the landscaping. Even so, I'm sure you can appreciate that our costs continue to increase. To your point about the one sign remaining—the issue is that that is a one-sided sign,which is no longer adequate since the opposing sign has been removed. I'm not asking for any type of additional compensation really just some flexibility in the process in order to expedite the resolution here. I hope you can understand how unfair it seems to have to apply for an LOR when the changes to the site plan aren't yours, etc. To clarify, I am not at all disappointed in the sidewalk. I'm disappointed in the difficulties that continue to arise in working through the County's processes—which I recognize is probably beyond the scope or ability of anyone on this chain to change, but it seems that it is one's civic duty to simply share how difficult the process is.O Thanks, Diane From:John Anderson<janderson2@albemarle.org> Sent:Saturday, March 31, 2018 3:37 PM To: Diane Caton <dianecaton@msc-rents.com>; Emily White<ewhite@albemarle.org>; Sean Denham <sdenham@gropen.com> Cc:TIFFANY MCCORD<tsmccord@mac.com>;Jennifer Jackson<JJackson@gropen.com>; Lisa Green <Igreen2@albemarle.org>; Heather McMahon<hmcmahon@albemarle.org>; Ashlee Henshaw <mhenshaw@albemarle.org>; Margaret Maliszewski<MMaliszewski@albemarle.org> Subject: RE:Turtle Creek Signs Diane, Please take a moment to review Attached. Please be assured Albemarle County will help if we can. It appears GROPEN will install a sign west of the entrance(side nearest Georgetown Road). Existing sign on the west side is unaffected by the sidewalk project; it is beyond project limits(3/24/18 photo). The Turtle Creek sign east of the entrance was removed. Turtle Creek received$28,361.75 in project compensation, $10,250 of which was for the east-side entrance sign/landscaping. Additional compensation covered trees—all this took months to work out. Please see Attached table(file: TC_Cost_to_Cure_Counter_20161104_rev112916-rev020917). Please call if you have questions about this table. Attached,please find documents, email, etc.that trace efforts to reach agreement. Please recall our on- site meeting,Feb-9, 2017 (Attached email, 2/9/2017 12:01 PM). Please reach out to Mr. McCallum to discuss compensation for east-side sign. Monday, I will try to locate the iron pin west of Turtle Creek Drive that marks Ex. RW/Turtle Creek PL,unchanged with this project. Turtle Creek boundaries/public RW are unchanged, yet we will try to help locate the boundary. Albemarle 1 111111111. NIlie NOW will not survey, and explained sign to the west would be unaffected;please see email to Mr.McCallum,February 15, 2017 3:03 PM,Attached. As for the sidewalk,we regret if Turtle Creek HOA is disappointed. Photos(before/after)may be helpful. CDD staff will assist any way possible,but layout stakes were set in November. The sidewalk is constructed as drawn(file: color-coded 2-1-2017.9999-002-R45 C501_05_treesonHOA). Also: G. McCallum email to B.McPeters, Kimley-Horn, sent 2/3/2017 1:58 PM/Attached. Hydraulic Road sidewalk is nearly complete. We anticipate a short section(15-20')west of Turtle Creek will remain to be built after 6-April. Albemarle is grateful to Turtle Creek for support improving pedestrian safety,and CAT rider convenience. Thank you for writing. Sincerely, J. Anderson 434.906-1506 Image below: sign to be removed,east side of entrance(see Attachment to G. McCallum email,2/3/2017 1:58 PM) 2 Now rt, ■ 111111.41D ,,,r ..,c PT - ll5•20.93 V - 40 E - EXIS o l l � � o tr- 0 . t` - ,,, 0, 13 :. ram, ,+�.�, . v\- a Q ,� PROP.PERM.PERPET UAL _ ° P�� STREET EASE. ° - � .tit •96.93 Z.c. N 3r LT. ,,---. 4.. likk• 505 \ A C- •... .r: ..........ft: I-Li \ ‘11411Wiv-- - --.....22**Ih A�_, f -.-�• • \b„ cif „ • _ _ _ _- lum 1 1rel ___74 lik , lk, ler, 11 --- - V) ' 19 . - ___ 8 Entrance photos/sidewalk images Before(11/2/17)—View east 3 lid M �reJl�' 'r ' /111rir . rl ti � � " .. _ , ..y - _ ' v \ap .t �, 4 ` ,,, r r!'l•' '. ..ems""` ,+ +- c` F. r x Before(11/27/17)—View west, from east side of Turtle Creek Dr. entrance Shows sign/landscaping for which HOA received compensation. Also,plan sheet 5,above'Attached(color-coded) 4 •• ' + ;n,‹ >,' r. : rd' 3*, 3 fi' ^ { { v f,,,.._ ,,,._,,,,T. ..y.:111..„i„,r,,.‘*„...',..14.1;:,,,,,..,,‘,..;,,,,,://.:-9,,,.,,,:,:itort,:.'.''--' .!,.., •*. '.!`: •`',Z.:, , a. t - `' ,-' "- ,a • r ,- ''- '--'-''.1,',.,'.4....I. -....,,!:.,"t'a. :..4. -.-:';...-i0f4 ' ,,,,,*-4,,t' `'-'-'"L i'.',"'... '''''''' '' - "7 '''7-71',010, :., , - - - -- -- ,..,- - . ..t,-t-, t„,,,,,.,.,. „.,,,,,t. , ,- ,_- ,. -A... .t ...4 , . .../._._...4.- . „Al*: '. LL r`� f Y • „ril6 � f • ? ' x�j1" 4 •:.frx.... . "..... \ • �• _may% i,Y �'{' '1, •• *mowx . L i -a; • � .. 4 _ ram* t r.rF * �� r Fs 4,' ',A,‘ 7 ,sa-'at' i , , S • i Ord �Y, F ! 's .�,�* ); .' 1,......., _ , • r Q J ;y i,`Y s Y t ..z-xik After(3/24/18)—View east 5 0 if I. F,' €Rfa ' , f r�s 4 ,F ,4 ammo ler _. Y e h v. Not quite After(3/24/18)—West side of entrance(Note GROPEN sign). Anticipate sidewalk/curb ramp in this area(parcel 13, 12)to be complete by 6-Apr. 6 b , ., ,----`..... 4_.* �{r,`-4--..v,m,. ten` ,, x # **, ., t �: i y _ ;< -"---4 ` r '- : litTve t � tf f % ' . hal . 4 vet ., lifAik to :. :„„..,,,,,n -4, 4.5,'.**,-„ii,,,, '.d ,s„,..,„ , ,,-- ,, ,,. y '1' .. ,ix., \,� of a i+�i 'i i . It Wr eY 4 1 - '� h `e ' "tea. ,t .[ £1 *He�`"'ig T ' -,4* F r. - q,. atli • t - s, - '' 4.,! t ry- `•- ,,.-1+1t '.,'i.. ' i - A. -,, ,t, . ./ , ,- ,, ,,, .. .. .. ,,.. Section of sidewalk between Commonwealth Drive and Stonefield(3/29/18)—Must still stripe pavement(pedestrian crossing)at Commonwealth Drive. 7 .vla soivw r. f r :0 — • y 14* _• gg w a n R . f • From: Diane Caton<dianecaton@msc-rents.com> Sent:Thursday, March 29, 2018 6:17 PM To: Emily White<ewhite@albemarle.org>; Sean Denham <sdenham@gropen.com> Cc:TIFFANY MCCORD<tsmccord@mac.com>;Jennifer Jackson<JJackson@gropen.com>; Lisa Green <Igreen2@albemarle.org>; Heather McMahon<hmcmahon@albemarle.org>;Ashlee Henshaw <mhenshaw@albemarle.org>;John Anderson<janderson2@albemarle.org> Subject: RE:Turtle Creek Signs Good Afternoon All, I have to admit, I'm a bit frustrated overall by this process—not by the ARB or the sign permitting process,which I'm used to, but by the challenges, impediments, and additional costs that seem to be continuously foisted on to the 8 Association just to cope with the resulting conditions from the County's sidewalk installation (which if the Association were to take no subsequent action I assume would not be in compliance with ARB requirements, site plan, etc.). Were the circumstances different, i.e., if Turtle Creek had simply, of its own volition, desired to update its signage and landscaping, I would have no objection to any of these requirements or even to the timeline described below. As is, however,the need for new signage is the result of the County's work, which eliminated Turtle Creek's signs. When the County acquired the easement for this project from Turtle Creek,the Association was given compensation for the landscaping that would be removed (and have to be replaced), etc., but they were not given compensation for their signage which was eliminated. Accordingly, I can hope that you understand how important it is that we minimize the costs that are incurred by the Association in this effort. Associations do not generate profit—they have only the income that they generate from home owners' dues. Every penny that we spend comes from the owners of the units at Turtle Creek, and we have a fiduciary duty to them to protect their investment and spend their funds appropriately. Throughout this effort we have endeavored to work closely with the County to have a successful project, and we want to continue to do so, but I cannot help feeling that as we endeavor to complete two basic tasks: 1. Install landscaping to replace that removed by the County and 2. Install signage to replace that removed by the County, we continue to meet resistance and face additional costs (LOR fee, surveying fee,time delays, etc.). The County has had surveyors out many times in recent months to layout their sidewalk, etc. Is it unreasonable to ask that they simply stake the items necessary to provide your teams the information that they need to grant us approval? Has the sidewalk on this side of the road been staked yet? Can all of this be done at once? Rather than incurring additional costs for a temporary sign, I ask that the County consider granting conditional approval for this installation UPON COMPLETION of the County's sidewalk. Provided the County constructs its sidewalk as drawn, I don't see why this would be a concern. It is our goal to minimize the amount of time between the completion of the County's work and the installation of our new signage, and I would appreciate any feedback from you all as to how to accomplish this. We will be submitting our LOR very shortly. I look forward to working together to find a solution that is most efficient for all involved. Thank you, Diane From: Emily White<ewhite@albemarle.org> Sent:Thursday, March 29, 2018 11:07 AM To: Sean Denham <sdenham@gropen.com> Cc:TIFFANY MCCORD<tsmccord@mac.com>; Diane Caton<dianecaton@msc-rents.com>;Jennifer Jackson <JJackson@gropen.com>; Lisa Green<Igreen2@albemarle.org>; Heather McMahon <hmcmahon@albemarle.org>; Ashlee Henshaw<mhenshaw@albernarle.org> Subject:Turtle Creek Signs Hi Everyone, On Monday, Code Compliance Officers Lisa Green and Ashlee Henshaw went out to the Turtle Creek site. The marked location of the proposed sign appears to be located in the temporary construction right-of-way. Staff will not be able to approve the sign location until the sidewalk construction is completed. A potential solution to the problem of being without one sign would be to post a temporary sign that could remain in place throughout the sidewalk project. 9 w• Temporary signs can be approved quickly and do not require approval from the Architectural Review Board. Please let me know if you are interested in pursuing that option. For the new permanent sign, it is the applicant's responsibility to provide documentation for the edge of the right-of- way. Documentation can be provided in two ways: 1. A surveyor can stake the location of the right of way in the field (from which the Code Compliance Officers can physically measure the required setback) Or 2. A surveyor can provide us a worksheet showing the location of the R.O.W. as was physically staked in the field (this document would then also need to show the staked location of the proposed sign). At this time, the Architectural Review Board (ARB) staff still await the submission of the landscaping plan (Letter of Revision). The Zoning Code Compliance Officers will await the required documentation from a surveyor. Once the ARB review has been approved,the required documentation from a surveyor has been submitted to Zoning staff, and the sidewalk has been constructed on the parcel in question, we will move forward with the preliminary zoning inspection. It is difficult to know who needs to be provided information/included in correspondence when there are so many components involved.To help with points of contact, here is a list. • Landscaping/ARB Heather McMahon,hmcmahon@albemarle.org • Surveyor's Worksheet/Right-of-Way Documentation needed for PZ Lisa Green, Senior Code Compliance Officer,IRreen2@albemarle.org • Permit status/Scheduling PZ Emily Nelson White, ewhite@albemarle.org I appreciate your patience with this process. The sidewalk has really complicated the issue. I hope we can get this resolved soon. I know it is inconvenient. Respectfully, Emily Emily Nelson White Permit Planner, Community Development Albemarle County,Virginia (434) 296-5832 x3024 10 Heather McMahon From: Heather McMahon Sent: Friday, March 30, 2018 5:04 PM To: Margaret Maliszewski;John Anderson Cc: Emily White; Lisa Green;Ashlee Henshaw Subject: RE:Turtle Creek Signs Yes,the side closest to the High School and Georgetown Road is the west side of Turtle Creek Drive;that's where the applicants wish to install a new permanent double-sided monument sign. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Margaret Maliszewski Sent: Friday, March 30, 2018 5:02 PM To:John Anderson<janderson2@albemarle.org> Cc: Heather McMahon<hmcmahon@albemarle.org>; Emily White<ewhite@albemarle.org>; Lisa Green <Igreen2@albemarle.org>;Ashlee Henshaw<mhenshaw@albemarle.org> Subject: RE:Turtle Creek Signs The side where they want to install the new sign. From:John Anderson Sent: Friday, March 30, 2018 5:00 PM To: Margaret Maliszewski<MMaliszewski@albemarle.org> Cc: Heather McMahon<hmcmahon@albemarle.org>; Emily White<ewhite@albemarle.org>; Lisa Green <Igreen2@albemarle.org>;Ashlee Henshaw<mhenshaw@albemarle.org> Subject: Re:Turtle Creek Signs Margaret, No,but I will try to do that tomorrow, west side meaning side closest to Georgetown road? Thanks Sent from my iPhone On Mar 30, 2018, at 1:38 PM, Margaret Maliszewski <MMaliszewski@albemarle.org>wrote: John, Do we have anyone in the field on this sidewalk project that could stake the location of the right- of-way on the west side of the Turtle Creek entrance? 1 From: Diane Caton [mailto:dianecaton@msc-rents.com] Sent:Thursday, March 29, 2018 6:17 PM To: Emily White<ewhite@albemarle.org>; Sean Denham <sdenham@gropen.com> Cc:TIFFANY MCCORD<tsmccord@mac.com>;Jennifer Jackson <JJackson@gropen.com>; Lisa Green <Igreen2@albemarle.org>; Heather McMahon<hmcmahon@albemarle.org>; Ashlee Henshaw <mhenshaw@albemarle.org>;John Anderson<janderson2@albemarle.org> Subject: RE:Turtle Creek Signs Good Afternoon All, I have to admit, I'm a bit frustrated overall by this process—not by the ARB or the sign permitting process, which I'm used to, but by the challenges, impediments, and additional costs that seem to be continuously foisted on to the Association just to cope with the resulting conditions from the County's sidewalk installation (which if the Association were to take no subsequent action I assume would not be in compliance with ARB requirements, site plan, etc.). Were the circumstances different, i.e., if Turtle Creek had simply, of its own volition, desired to update its signage and landscaping, I would have no objection to any of these requirements or even to the timeline described below. As is, however,the need for new signage is the result of the County's work, which eliminated Turtle Creek's signs. When the County acquired the easement for this project from Turtle Creek, the Association was given compensation for the landscaping that would be removed (and have to be replaced), etc., but they were not given compensation for their signage which was eliminated. Accordingly, I can hope that you understand how important it is that we minimize the costs that are incurred by the Association in this effort. Associations do not generate profit—they have only the income that they generate from home owners' dues. Every penny that we spend comes from the owners of the units at Turtle Creek, and we have a fiduciary duty to them to protect their investment and spend their funds appropriately. Throughout this effort we have endeavored to work closely with the County to have a successful project, and we want to continue to do so, but I cannot help feeling that as we endeavor to complete two basic tasks: 1. Install landscaping to replace that removed by the County and 2. Install signage to replace that removed by the County, we continue to meet resistance and face additional costs (LOR fee, surveying fee, time delays, etc.). The County has had surveyors out many times in recent months to layout their sidewalk, etc. Is it unreasonable to ask that they simply stake the items necessary to provide your teams the information that they need to grant us approval? Has the sidewalk on this side of the road been staked yet? Can all of this be done at once? Rather than incurring additional costs for a temporary sign, I ask that the County consider granting conditional approval for this installation UPON COMPLETION of the County's sidewalk. Provided the County constructs its sidewalk as drawn, I don't see why this would be a concern. It is our goal to minimize the amount of time between the completion of the County's work and the installation of our new signage, and I would appreciate any feedback from you all as to how to accomplish this. We will be submitting our LOR very shortly. I look forward to working together to find a solution that is most efficient for all involved. Thank you, 2 Diane From: Emily White<ewhite@albemarle.org> Sent:Thursday, March 29, 2018 11:07 AM To:Sean Denham<sdenham@gropen.com> Cc:TIFFANY MCCORD<tsmccord@mac.com>; Diane Caton <dianecaton@msc-rents.com>;Jennifer Jackson<JJackson@gropen.com>; Lisa Green <Igreen2@albemarle.org>; Heather McMahon <hmcmahon@albemarle.org>;Ashlee Henshaw<mhenshaw@albemarle.org> Subject:Turtle Creek Signs Hi Everyone, On Monday, Code Compliance Officers Lisa Green and Ashlee Henshaw went out to the Turtle Creek site. The marked location of the proposed sign appears to be located in the temporary construction right-of- way. Staff will not be able to approve the sign location until the sidewalk construction is completed. A potential solution to the problem of being without one sign would be to post a temporary sign that could remain in place throughout the sidewalk project. Temporary signs can be approved quickly and do not require approval from the Architectural Review Board. Please let me know if you are interested in pursuing that option. For the new permanent sign, it is the applicant's responsibility to provide documentation for the edge of the right-of-way. Documentation can be provided in two ways: 1. A surveyor can stake the location of the right of way in the field (from which the Code Compliance Officers can physically measure the required setback) Or 2. A surveyor can provide us a worksheet showing the location of the R.O.W. as was physically staked in the field (this document would then also need to show the staked location of the proposed sign). At this time,the Architectural Review Board (ARB)staff still await the submission of the landscaping plan (Letter of Revision). The Zoning Code Compliance Officers will await the required documentation from a surveyor. Once the ARB review has been approved,the required documentation from a surveyor has been submitted to Zoning staff,and the sidewalk has been constructed on the parcel in question, we will move forward with the preliminary zoning inspection. It is difficult to know who needs to be provided information/included in correspondence when there are so many components involved.To help with points of contact, here is a list. • Landscaping/ARB Heather McMahon,hmcmahon@albemarle.org • Surveyor's Worksheet/Right-of-Way Documentation needed for PZ Lisa Green, Senior Code Compliance Officer,lgreen2@albemarle.org • Permit status/Scheduling PZ Emily Nelson White, ewhite@albemarle.org 3 Itirso Nile I appreciate your patience with this process. The sidewalk has really complicated the issue. I hope we can get this resolved soon. I know it is inconvenient. Respectfully, Emily Emily Nelson White Permit Planner,Community Development Albemarle County,Virginia (434) 296-5832 x3024 4 Heather McMahon From: John Anderson Sent: Monday, March 19, 2018 12:25 PM To: Sean Denham Cc: Emily White;TIFFANY MCCORD; Diane Caton;Jennifer Jackson; Lisa Green; Heather McMahon Subject: Re:Turtle Creek Signs Sean, the RW line has not moved on parcel 13 -sorry for any confusion. -best, J. Anderson. 434.906-1506 Sent from my iPhone On Mar 19, 2018, at 10:10 AM, Sean Denham<sdenham@gropen.com>wrote: John and Emily, The question that we have been asking all along is "has the right of way/property line been moved due to the construction of the sidewalk?", as this was not clear from the drawings that were provided to us. Based upon John's last message that is referencing the existing iron marker, it seems like you are saying that the line has not been moved. Can you please confirm that this is the case. If the line has not moved, then the location marked on site and in the site-plan drawing should meet the county's setback requirements. I am available to meet tomorrow on site if necessary. Sean Denham Designer <image001.png> 1 144 E.Market Street I Charlottesville,VA 22902 P 434.295 1924 x 106 1 F 434.295.1926 sdenham@gropen.com View what's new at www.Qropen.com On Mar 17, 2018, at 11:24 AM, John Anderson<janderson2@albemarle.org> wrote: Emily,want to take a last try? Brian McPeters(Kimely-Horn) sent attachment Friday that may help. We may not need a surveyor to stake the location of right of way in the field from which to measure required set-back if we locate RW corner(iron pin—IRF); it's about 18' at a right angle to face of curb(Logan property). Want to give it a try? I am busy Monday,but can meet Tue,20-Mar, if you like—please let me know. Feel free to search for this RW rod/pin—it may not be too difficult to find. We should check 17' - 19' from face of curb, at a right angle to the curb. Thank you 1 -best J. Anderson 434.906-1506 Attached email, 3/16/2018 4:46 PM Plan sheet 4 <image003.jpg> Recorded Logan plat(parcel 12) <image004.png> Recorded Turtle Creek Plat(parcel 13) <image002.png> From: Emily White Sent: Friday, March 16, 2018 1:12 PM To:Sean Denham<sdenham@gropen.com> Cc:TIFFANY MCCORD<tsmccord@mac.com>; Diane Caton<DIANECATON@MSC-RENTS.COM>;Jennifer Jackson<JJackson@gropen.com>; Lisa Green<Igreen2@albemarle.org>;John Anderson <janderson2@albemarle.org>; Heather McMahon<hmcmahon@albemarle.org> Subject:Turtle Creek Signs Hi Everyone, The high volume of emails and discussion has reinforced my belief that a surveyor needs to be involved in the siting of the Turtle Creek signs. It was the hope of county staff that this would not be necessary as we recognize the associated cost, but it is the applicant's responsibility to provide documentation for the edge of the right-of-way, which is proving to be difficult. This required information will enable everyone to execute their work,from the completion of the landscaping plan to the preliminary zoning inspection,with certainty. Documentation can be provided in two ways: 1. A surveyor can stake the location of the right of way in the field (from which the Code Compliance Officers can physically measure the required setback) Or 2. A surveyor can provide us a worksheet showing the location of the R.O.W. as was physically staked in the field (this document would then also need to show the staked location of the proposed sign). If either of these are available through Albemarle County Facilities& Environmental Services, I would request that Mr.Anderson notify Ms.Caton,with the Homeowner's Association, and Mr. Denham and Ms.Jackson, both with Gropen. At this time,the Architectural Review Board (ARB) staff will await the submission of the landscaping plan (Letter of Revision). The Zoning Code Compliance Officers will await the required documentation from a surveyor. 2 Nue Once the ARB review has been approved and the required documentation from a surveyor has been submitted to Zoning staff,we will move forward with the preliminary zoning inspection. It is difficult to know who needs to be provided information/included in correspondence when there are so many components involved.To help with points of contact, here is a list. • Landscaping/ARB Heather McMahon,hmcmahon@albemarle.org • Surveyor's Worksheet/Right-of-Way Documentation needed for PZ Lisa Green,Senior Code Compliance Officer,Igreen2@albemarle.org • Permit status/Scheduling PZ Emily Nelson White, ewhite@albemarle.org Respectfully, Emily Emily Nelson White Permit Planner,Community Development Albemarle County,Virginia (434) 296-5832 x3024 <Mail Attachment.eml> 3 Heather McMahon From: Heather McMahon Sent: Friday, March 16, 2018 11:02 AM To: 'TIFFANY MCCORD' Cc: Emily White Subject: RE: Revised Site Plan Turtle Creek Attachments: SIGN BED DETAIL.PDF Hi Tiffany, Thank you for your email yesterday afternoon that included an updated drawing(attached here) and for your follow-up email with a question this morning; both of the questions posed in your emails (in fact, the entire concern of the distance of the sign placement vis-a-vis the right-of-way) are under the Zoning staff's purview, so I have CC'ed Emily White on this email and I will let her answer your queries. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From:TIFFANY MCCORD [mailto:tsmccord@mac.com] Sent: Friday, March 16, 2018 9:50 AM To: Heather McMahon<hmcmahon@albemarle.org> Subject: Revised Site Plan Turtle Creek Good morning Heather, I just wanted to let you know that I am in the process of revising the site plan for Turtle Creek and hope to submit later today. Apparently, the entrance sign was to be double-sided but I failed to notice that on Gropen's specification sheet. Do you know if the small retaining wall that we were planning to build in front of the sign can be within the 5'right-of-way? We may just do without it if so since we are already pushed back from the curb pretty far. Thanks! Tiffany Tiffany S. Mccord Landscape Designer, VSLD/Certified Horticulturist, VNLA rrom Seed Design- Design From the Ground Up 434-825-1194 www.fromseeddesign.com 1 `rr' wI Heather McMahon From: Sean Denham <sdenham@gropen.com> Sent: Friday, March 16, 2018 8:29 AM To: John Anderson Cc: TIFFANY MCCORD; Heather McMahon; Diane Caton; Emily White;Jennifer Jackson Subject: Re: Hydraulic Sidewalk Project - Corner Turtle Creek Dr./Hydraulic Rd. -Utility Conflicts Attachments: SitePlan_HydraulicEntSignLocation_sml.pdf; 9999-002-R45 C501_04_rl_turtle_crk_W- side_sheet4.pdf John, Please see the attached site plan. The Turtle Creek property extends approximately 20 feet to the west of Turtle Creek Rd. This is the area in which a curb ramp will be added and is not part of parcel 012. Also, on drawing 999-002-R45 C501_04_rl_turtl_crk_W-side_sheet-4, the line marked "PROP.R/W" stops when it reaches the Turtle Creek property(parcel 013), so it is unclear where the new Right-of-Way line will be on that small corner of the property. Sean Denham Designer • :•( ;B( 'I� 1 144 E.Market Street(Charlottesville,VA 22902 P 434.295 1924 x106 I F 434.295.1926 sdenhamAgropen.com View what's new at www.Qropen.com On Mar 16, 2018, at 7:59 AM, John Anderson <janderson2@u,albemarle.org>wrote: Sean, a thought: I saw a Gropen sign to the left of Turtle Creek drive when entering from Hydraulic road; does this sign indicate which side of Turtle Creek drive will receive a new sign? If so, this is Logan, parcel 12. If not,please see initial information: plan sheet 5, and turtle Creek HOA easement plat. Hope this helps, thanks Sent from my iPhone On Mar 15, 2018, at 4:42 PM, TIFFANY MCCORD <tsmccord@mac.com>wrote: All, i The attached PDF shows a detail of the entry sign bed with the required dimensions noted. I think we are in good shape regarding the placement of the sign in connection with the right-of- way. I will submit the necessary documents for the LOR once we have confirmation that this siting does indeed fall in line with the zoning requirements. Please let me know if you have any questions. Best, —Tiffany Tiffany S. Mccord Landscape Designer, VSLD/Certified Horticulturist, VNLA From Seed Design—Design From the Ground Up 434-825-1194 www.fromseeddesign.com On Mar 15, 2018, at 1:24 PM,TIFFANY MCCORD <tsmccord@mac.com> wrote: All, I am away from my desk today but appreciate being kept in the loop.The siting that I selected for the Turtle Creek sign on my landscape plan is actually 9'from the curb on both sides to allow for lower plantings and a small retaining wall.I'll check when I get home but I believe the current siting will be within the guidelines that are being specified. Thank you, —Tiffany Sent from my iPhone On Mar 15,2018,at 12:45 PM,John Anderson<ianderson2(aialbemarle.org>wrote: Sean, No,RW width has increased 7.34' to 7.52' across front of parcel 012 (solid-shaded strip: Cl, L1,C2, L2)—make sense? -regret if I miss follow-up,but have to run... Thanks <image002.jpg> From:Sean Denham<sdenham@gropen.com> Sent:Thursday, March 15, 2018 12:02 PM To:John Anderson<ianderson2@albemarle.org> Cc: Heather McMahon<hmcmahon@albemarle.org>; Diane Caton <DIANECATON@MSC-RENTS.COM>; Emily White <ewhite@albemarle.org>;Jennifer Jackson<JJackson@gropen.com>; TIFFANY MCCORD<tsmccord@mac.com> 2 Subject: Re: Hydraulic Sidewalk Project-Corner Turtle Creek Dr./Hydraulic Rd. -Utility Conflicts John, Does this mean that the existing right-of-way on the Turtle Creek property remains in place? The area that we are concerned about the corner of the Turtle Creek property,between the Logan property and Turtle Creek Lane Road. Sean Denham Designer <image003.png> 1144 E.Market Street[Charlottesville,VA 22902 P 434.295.1924 x 106 1 F 434.295.1926 sdenham(a,gropen.com View what's new at www.,t'ropen.com On Mar 15, 2018, at 11:47 AM, John Anderson <janderson2@a,albemarle.org> wrote: Sean, From recorded easement plat—Attached. Line(L2-L11) stops at Turtle Creek Drive(pvt.). Image below is Logan property/parcel 12 on plan sheet 4—hope this helps. In the field till mid-afternoon. Please feel free to call—best,J.Anderson 434.3906-1506 <image00l.jpg> From: Heather McMahon Sent:Thursday, March 15, 2018 10:00 AM To:Sean Denham<sdenham@gropen.com>;John Anderson <janderson2@albemarle.org> Cc: Diane Caton<DIANECATON@MSC-RENTS.COM>; Emily White <ewhite@albemarle.org>;Jennifer Jackson <JJackson@gropen.com>; TIFFANY MCCORD<tsmccord@mac.com> Subject: RE: Hydraulic Sidewalk Project-Corner Turtle Creek Dr./Hydraulic Rd.-Utility Conflicts Sean, I have CC'ed John Anderson ianderson2@albemarle.org to this email. As he is in FES,the division that is laying the sidewalk, he may be able to better assist you than I am able to in regard to this specific question. 3 Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From:Sean Denham [mailto:sdenham@gropen.com] Sent:Thursday, March 15, 2018 9:48 AM To: Heather McMahon<hmcmahon@albemarle.org> Cc: Diane Caton<DIANECATON@MSC-RENTS.COM>; Emily White <ewhite@albemarle.org>;Jennifer Jackson<JJackson@gropen.com> Subject: Re: Hydraulic Sidewalk Project-Corner Turtle Creek Dr./Hydraulic Rd.-Utility Conflicts Heather, I have review the drawing that you have forwarded and solid line noted as "PROP.R/W"just stops when it gets to the Turtle Creek property. Is there something that I'm missing? Does the county not have a drawing showing location of the post-construction property line? Sean Denham Designer <image004.png> 1 144 E.Market Street I Charlottesville,VA 22902 P 434.295.1924 x106 I F 434.295.1926 sdenham@gropen.com View what's new at www.eropen.com On Mar 15, 2018, at 9:29 AM, Heather McMahon <hmcmahon cr,albemarle.org>wrote: Hi Sean, My apologies, but I believe I was mistaken when I thought the right-of- way on the west side of Turtle Creek Drive was at the curb and would remain there;John Anderson informed me yesterday that the sidewalk will continue on the other side of the drive, and so the right-of-way will shift. He sent me this email to point out the utilities that are in the vicinity and has also included design drawings for that portion of Hydraulic Rd west of Turtle Creek Drive. I'm sending these to you asap, as I hope you can utilize these; again, my apologies for the late notice (I 4 know you a d Tiffany were ready to resubmit materials,d I hope this hasn't set you back too much). Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From:John Anderson Sent:Wednesday, March 14, 2018 5:38 PM To: Heather McMahon<hmcmahon@albemarle.org>; Kevin McDermott <kmcdermott@albemarle.org> Cc: Emily White<ewhite@albemarle.org> Subject: RE: Hydraulic Sidewalk Project-Corner Turtle Creek Dr./Hydraulic Rd. -Utility Conflicts Heather,Kevin, Areas west of Turtle Creek Drive: 1. Photo/gas service line(Gropen should exercise care, contact VA811.com—link: http://va811.com/ ) 2. Plan sheet 4—Hydraulic and Barracks Rd Sidewalk project 3. RW plat,parcel 12/Logan property —please let me know if you need additional information. Thanks! -best J. Anderson 434.906-1506 Photo/s(will take more, send follow-up): Gas line at this location, W side of Turtle Creek Drive The orange conduit will carry County-fiber optic; and will be beneath sidewalk(less of a concern) <Mail Attachment> <Mail Attachment> PLAN SHEET 4,West side Turtle Creek Drive(Pvt.)—Existing sign circled in blue appears in photo immediately above. <Mail Attachment> 5 �rrr 111.0 rr►d From: Heather McMahon Sent: Monday, March 12, 2018 9:30 AM To:John Anderson <ianderson2@albemarle.org>; Kevin McDermott <kmcdermott@albemarle.org> Cc: Emily White<ewhite@albemarle.org> Subject: RE: Hydraulic Sidewalk Project-Corner Turtle Creek Dr./Hydraulic Rd. -Utility Conflicts Thank you,John; I will let the applicants know. Cheers, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From:John Anderson Sent: Friday, March 09, 2018 6:35 PM To: Kevin McDermott<kmcdermott@albemarle.org> Cc: Emily White<ewhite@albemarle.org>; Heather McMahon <hmcmahon@albemarle.org> Subject: RE: Hydraulic Sidewalk Project-Corner Turtle Creek Dr./Hydraulic Rd.-Utility Conflicts Photos, 3/6/18: Int. Turtle Creek Drive/Hydraulic Road(Turtle Creek)—GROPEN will need to be extremely cautious: #of utility conflicts(tel., cable,power). <Mail Attachment> <Mail Attachment> <Mail Attachment> From: Kevin McDermott Sent: Friday, March 09, 2018 11:28 AM To:John Anderson<ianderson2@albemarle.org> Cc: Emily White<ewhite@albemarle.org>; Heather McMahon <hmcmahon@albemarle org> Subject: Hydraulic Sidewalk Project John, 6 We are working with Turtle Creek on some signing and landscaping updates that they want to do.There is some confusion on where the property lines are adjacent to Hydraulic Road right-of-way. Can we take a look at your engineering plans for the sidewalk project to see if that helps provide the information we need? If you don't have it digitally then maybe I could stop by and borrow it? Thanks, Kevin Kevin McDermott Principal Planner—Transportation Albemarle County 401 McIntire Road Charlottesville, VA 22902 (434) 296-5841 Ext. 3414 kmcdermott@albemarle.orq <012-Logan-deed_recorded_clean.pdf <9999-002-R45 C501_04 rl turtle_crk W-side sheet4.pdf3 <012-Logan-deed_recorded_clean.pdf� <SIGN BED DETAIL.pdf> Heather McMahon From: Diane Caton <dianecaton@msc-rents.com> Sent: Monday, March 12, 2018 5:08 PM To: Heather McMahon; Sean Denham Subject: RE: Hydraulic Sidewalk Project -Corner Turtle Creek Drive/Hydraulic Rd. Heather, To confirm—yes,we are only seeking to install one sign whereas we had two before. We made this decision in anticipation of the issues you describe below. The loss of our sign on this side for the sidewalk, makes this a bit more urgent,since we do not have a two-sided sign in place currently. Thanks, Diane From: Heather McMahon [mailto:hmcmahon@albemarle.org] Sent: Monday, March 12, 2018 9:35 AM To: Diane Caton<dianecaton@msc-rents.com>; Sean Denham <sdenham@gropen.com> Subject: FW: Hydraulic Sidewalk Project-Corner Turtle Creek Drive/Hydraulic Rd. HI Diane and Sean, again, These are more photos sent to me from FES, but I realize, this concern seems to only pertain if you decide to place a sign to the east of Turtle Creek Drive; if you place one to the west only, in the landscaped area that is visible in the last photograph,you may find the utility issue is lessened or moot. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From:John Anderson Sent: Friday, March 09, 2018 6:30 PM To: Kevin McDermott<kmcdermott@albemarle.org> Cc: Emily White<ewhite@albemarle.org>; Heather McMahon<hmcmahon@albemarle.org> Subject: RE: Hydraulic Sidewalk Project-Corner Turtle Creek Drive/Hydraulic Rd. Photos, 5pm, 3/9: 1 Corner Turtle Creek Drive and Hydraulic Road(Turtle Creek)—GROPEN Sign will need to be extremely cautious—will send photos showing utilities... a '` r tt 4 r f fir.} +) „�;' ++ -" • V. a ,- y,'�xw g ..=.. ; -.�.�. '7F;^+F'kr=t`r�.�..,< "s•�',y "'',,.a' '�y� -er A yi T r 2 Nue�:. rr ' 14 ems; , r p ,.b. $ t ,-n t 01, t , ; .40,.._.... .., , .... ._ __ . .. „ __ , ..,. ._ . ...,.......... . „.... .._ , ._..... .,..„_. ___ . _ _ . .... ,.. ..,....„. 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From: Kevin McDermott Sent: Friday, March 09, 2018 11:28 AM To:John Anderson <janderson2@albemarle.org> Cc: Emily White<ewhite@albemarle.org>; Heather McMahon<hmcmahon@albemarle.org> Subject: Hydraulic Sidewalk Project John, We are working with Turtle Creek on some signing and landscaping updates that they want to do.There is some confusion on where the property lines are adjacent to Hydraulic Road right-of-way. Can we take a look at your engineering plans for the sidewalk project to see if that helps provide the information we need? If you don't have it digitally then maybe I could stop by and borrow it? Thanks, 5 Heather McMahon From: Heather McMahon Sent: Monday, March 12, 2018 9:32 AM To: Diane Caton; 'Sean Denham' Subject: FW: Hydraulic Sidewalk Project - Corner Turtle Creek Dr./Hydraulic Rd. -Utility Conflicts Hi Diane and Sean, I want to forward to you this email with photos that I just received from a colleague in FES, who is underseeing the sidewalk work on Hydraulic at Turtle Creek Drive. As you can see,this area is littered with utilities that you'll want to bear in mind when creating a landscape plan as well as when you sink footers for the new monument sign. Cheers, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahonPalbemarle.org From:John Anderson Sent: Friday, March 09, 2018 6:35 PM To: Kevin McDermott<kmcdermott@albemarle.org> Cc: Emily White<ewhite@albemarle.org>; Heather McMahon<hmcmahon@albemarle.org> Subject: RE: Hydraulic Sidewalk Project-Corner Turtle Creek Dr./Hydraulic Rd.-Utility Conflicts Photos, 3/6/18: Int. Turtle Creek Drive/Hydraulic Road(Turtle Creek)—GROPEN will need to be extremely cautious: #of utility conflicts(tel.,cable,power). 1 .44 9a` fi ..." r , is , 1, / q, y r ( w fir'` !• . r - _ 1 h ' ir :.� f f IfrC ri ° ." it , 2 - ''''., --''. '.'''''''... --..":,----' '',r(4*-11., 4 , 4i a 'I r '� Yr 4/ wx •CY'• 5y „� kMYyf.- Ye-` Nfai .F' ..uxu.,R, 41. , 1 . s s."' ' ';ef4 ten„ _ �.« �ru. Yew".`"�.,r�;. �`Y' 9c.' '';m ...^.,t > . ' -... .ram '— '. w - _ - -,y.. �, f, +; - _ _ ( , - y/1�. ,. A$•e - ~ T .vr za' 4 y .. - t.. . - yP �. for £ g, b_ - F ^., - et ,t ., .. .e, - " - _ .- . x - - as ry _ - - - - - < ., •'°t' 3 011. ax j 1A;. From: Kevin McDermott Sent: Friday, March 09, 2018 11:28 AM To:John Anderson<janderson2@albemarle.org> Cc: Emily White<ewhite@albemarle.org>; Heather McMahon<hmcmahon@albemarle.org> Subject: Hydraulic Sidewalk Project John, We are working with Turtle Creek on some signing and landscaping updates that they want to do.There is some confusion on where the property lines are adjacent to Hydraulic Road right-of-way. Can we take a look at your engineering plans for the sidewalk project to see if that helps provide the information we need? If you don't have it digitally then maybe I could stop by and borrow it? Thanks, 4 Heather McMahon From: Heather McMahon Sent: Friday, March 09, 2018 4:00 PM To: 'Sean Denham'; Emily White Cc: Diane Caton;Jennifer Jackson Subject: RE: B20180406 &0408 site plans for turtle creek Attachments: SKM_364e-P118030914530.pdf Hi Sean, The County's FES division, which is undertaking the sidewalk work on Hydraulic Road west of Commonwealth Road, supplied us with a few design drawings that will be helpful in ascertaining where the right-of-way line is, which I've attached to this email for your reference. You'll see that I've highlighted the existing right-of-way as either yellow or orange; it generally follows the curb, but sometimes it followed the north side of the sidewalk. However, the new right- of-way line (highlighted in blue in both drawings) pushes that edge further north. Please use the blue lines, which is the proposed permanent (new) right-of-way edge as your reference point when locating the new signs. I hope this helps. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From:Sean Denham [mailto:sdenham@gropen.com] Sent:Thursday, March 08, 2018 4:38 PM To: Emily White <ewhite@albemarle.org>; Heather McMahon <hmcmahon@albemarle.org> Cc: Diane Caton<DIANECATON@MSC-RENTS.COM>;Jennifer Jackson <JJackson@gropen.com> Subject: Re: B20180406 &0408 site plans for turtle creek 1 • 0 .? 44', MO.10 Aft,or 5 7u "''a '.$ ,ea/on Jrcy' i. -, s+cco.�s + , ,/ 8.frj r 0/ :1,,. AO' rvsr ar>/ /o . r,ea,-.s.'rc+'I41 ti I • ,4,,. d er. A,/f. /,s a, s1° y' '•gp r/t 4// 3c�{ SPP cc.✓�1. �'n/5. )odttio ,- o £/ - re:0'4)T, Ifi ...z,-;,--4',-,, 42, ./65 ,,,„„,„ b,/e0,-",--- , 6 /t 1 ✓ ✓•3 I idt ' 47V /-/1/4').„,,,./e".— -.etc l 1• .1 ,,,t,S?„„0„e: #,:ceile fi--Aerr.,, ' r 7 it-3 0 it, tior-D' - Th. .."--,,, ' 1 7 f %r , !ham:G'/'. ' �k , i:y" • �}. 74:Zr er J/ :. p :.ice C:.•C.' A^1 3 i.` 3 '. " . ;"�^ ,' r'j! G'f,,.0,,E 9:'�'FC -' t{ `.;y , .-/ i f ,- - ff' rAj + y } ate„' .n _ ts.L . 1,'f k ♦ __ Good afternoon Heather and Emily, I met with Diane Caton on site today and we measured and marked the locations for the signs that are being permitted. However, when I started to add the position of the signs to the site plans that you've provided, I found that I was not sure which line I should be measuring the setback from. While on site, I measured from the edge of the pavement (highlighted in yellow in attached drawing). Although, I have found from reviewing Albemarle County code that I should have been measuring from the property line or access easement edge. I think that the line that I have highlighted in red is this edge,but I am not sure. To add to my confusion, I had previously found a proposal for the sidewalk construction that shows the right of way edge moving at that location. Can you please clarify where the setback needs to be measured from? Thank you and have a great day. 2 New Sean Denham Designer •(41101' ' I 1144 E.Market Street I Charlottesville,VA 22902 P 434.295 1924 x106 1 F 434.295.1926 sdenham@gropen.com View what's new at www.,gropen.com On Mar 1, 2018, at 2:46 PM, Emily White<ewhite@albemarle.org>wrote: Hi Sean, I have located the two site plans you need to mark the sign locations and their distances from the property line. Send these back,and this is the final step before we can schedule the preliminary zoning inspection. Thanks, Emily Emily Nelson White Permit Planner,Community Development Albemarle County,Virginia (434)296-5832 x3024 <SDP 1987-5 CS.pdf><SDP 1981-31 HS.pdf> 3 Heather McMahon From: Diane Caton <dianecaton@msc-rents.com> Sent: Thursday, March 01, 2018 3:41 PM To: Heather McMahon; 'sdenham@gropen.com' Cc: Richard F.Jones Subject: RE:ARB2018-29:Turtle Creek entrance sign -- application incomplete Heather, Just a quick update: It looks like most of the trees labeled 1-7 (Willow Oak), 1-9(White Flowering Dogwood), and 1-10(Red Oak) on the Hydraulic Road/Commonwealth Dr. side of the property have either been removed or died since this site plan was approved. So just to make sure—can we submit for the replacement landscaping we plan to install as a letter of revision. Basically the work the County is doing removed nearly every tree along Hydraulic Road.... :-/ I can call you if that would be easier. Thanks, Diane From: Diane Caton Sent:Thursday, March 01, 2018 3:32 PM To: Heather McMahon<hmcmahon@albemarle.org>; sdenham@gropen.com Cc: Richard F.Jones<jonesrf@msc-rents.com> Subject: RE:ARB2018-29:Turtle Creek entrance sign--application incomplete We're working on this now. Does David by chance have a plat that shows the site distance easement? That way we could make sure to avoid it? Thanks, Diane From: Heather McMahon [mailto:hmcmahon@albemarle.org] Sent:Thursday, March 01,2018 3:29 PM To: Diane Caton<dianecaton@msc-rents.com>; sdenham@Rropen.com Cc: Richard F.Jones<ionesrf@msc-rents.com> Subject: RE:ARB2018-29:Turtle Creek entrance sign --application incomplete Hi Diane, I talked with David Benish, Chief of Planning,yesterday evening, and he knows about the sidewalk project at Hydraulic and Turtle Creek Drive, but he said he didn't believe any site plan amendments were submitted for that work. So, I'm 1 Nillime *ere afraid we'll still need a Letter of Revision that shows the current landscaping at the intersection and any proposed new landscaping that you wish for the sign. If the sign location is moving, I would also include the sign position (this could kill two birds with one stone,too, because if the site plan is drawn to scale, Zoning staff can measure the distance of the proposed location for the new sign from the VDOT right-of-way,which is a requirement in the sign application as well as the landscape plan). Please let me know how I can assist you further. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Diane Caton [mailto:dianecaton@msc-rents.com] Sent:Wednesday, February 28,2018 3:01 PM To: Heather McMahon<hmcmahon@albemarle.org>; sdenham@gropen.com Cc: Richard F.Jones<jonesrf@msc-rents.com> Subject: RE:ARB2018-29:Turtle Creek entrance sign--application incomplete Thanks, Heather. FWIW,the County is altering the existing grades in these locations on Hydraulic,so hopefully we can work together a bit (as I assume the County's own work is de facto effectively an approved amendment to the site plan?). Thanks, Diane From: Heather McMahon [mailto:hmcmahon@albemarle.org] Sent:Wednesday, February 28, 2018 1:34 PM To: Diane Caton <dianecaton@msc-rents.com>; sdenham@gropen.com Subject: RE:ARB2018-29:Turtle Creek entrance sign--application incomplete Hi Diane, Thanks for your email. No, I'm afraid I didn't know that this sign update was prompted by the necessity to accommodate a new sidewalk as per the County's requirement/request;there are many projects going through our offices at the moment, and we are, unfortunately, not always aware of all of them. But thank you for the clarification! I've asked our documents manager to expedite a scan of that 1981 site plan in its entirety; it can be found at this link: http://www.albemarle.org/weblink/DocView.aspx?id=405856&searchid=8726e482-0e61-4af5-a111- 1758b169551b&dbid=3 (If you have difficulty accessing the drawing via this link, please let me know). 2 'Awe The County doesn't have lighting specifications, per se, or preferred lighting fixtures/models; we leave that to the applicant's choice. But there are regulations about Outdoor Lighting(Ch. 18, Section 4.17) in the Albemarle County Code that the applicant must be taken into consideration (as well as Entrance Corridor criteria and standards regarding outdoor lighting, which can be found in the EC Design Guidelines) when making those choices. If you use LED fixtures, you must ensure that they don't emit over 3,000 lumens, which is a measure of illumination intensity. For your reference, 3,000 lumens is also equal to these alternate measures of light intensity: 3000 lumens= incandescent 160 w quartz halogen 160 w(white) fluorescent 35 w mercury vapor 75 w(blue) metal halide 40 w(white) hi press sodium 45 w(pink) to press sodium 25 w(yellow) Your electrical permit will require that you also submit manufacturer's specifications (or cut sheets)that need to have this information, so that we can verify that the level of illumination does not exceed the cap of 3,000 lumens in the EC overlay district. You are correct—ARB only has purview over the proposed sign on Hydraulic Road, which is the EC—not the one proposed on Commonwealth Drive; however,your sign permit is reviewed by other County employees besides ARB staff (including Zoning staff and Building inspectors), so the request should be kept together in one permit; I just won't sign off on the Commonwealth Road sign drawing, because it's not within our purview. So, no, you don't need to separate them out. But it does appear on the sign drawings (pages 3 and 4 of 5 total) that were submitted that both signs are located closer to the street—and the signs which you propose to take down are still in the drawings, adjacent to the superimpositions of the proposed new models. I hope this clarifies some questions, but feel free to contact me if you have others or additional questions. Thanks, Heather McMahon,Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Diane Caton [mailto:dianecaton@msc-rents.com] Sent:Wednesday, February 28,2018 11:25 AM To: Heather McMahon<hmcmahon@albemarle.org>; sdenham@gropen.com Subject: RE:ARB2018-29:Turtle Creek entrance sign--application incomplete Good Morning, Heather. Thanks for this message. As you know, all of this is prompted by the County's removal of our existing sign to accommodate the County's sidewalk, so we're just trying out best to adapt to what will be left when the County's contractor pulls off. I appreciate your helping us with this project. 3 Can you provide the pages of the site plan that pertain to Commonwealth? If so,we will gladly verify that what is in place is consistent with the plan. We have only managed Turtle Creek since 2012, and this site plan is from many years prior to that, but I expect we'll be very close. We are not intending to make any revisions to the landscaping on Commonwealth Drive. Does the County have a light spec that it prefers? I would be fine going back with the lights that are currently in place (which I think is permitted under our agreement with the County for the construction easement for the sidewalk). If you would prefer to see a different type or style of fixture, I'm happy to consider that as well. My preference would be an LED fixture to reduce costs, but I really would just like to make this as easy as possible, so please let me know your thoughts. Heather, is the Commonwealth Drive sign subject to ARB approval? If not, perhaps we should separate these permitting processes? Sean,can you confirm if we are proposing a new location for that sign? I seem to recall that in that instance we're in the same location. If that is just a sign change out, perhaps a sign permit is all that is needed and that takes Commonwealth Drive off our list of concerns? Thanks, Diane Diane E. Caton,CMCA®,AMS° Executive Vice-President Management Services Corporation PO Box 5306 Charlottesville,VA 22905 Tel: (434)293-6069 Ext. 104 Internal: 22104 Fax. (434)244-2870 E-mail:dianecaton@Jmsc-rents.com Licensed to sell real estate in the states of Virginia and North Carolina. www.msc-rents.com Please consider the environment before printing this e-mail. CONFIDENTIALITY NOTICE.The information contained in this email and any attachments may be privileged and confidential information,intended only for the use of the individual or entity named above.If you are not the intended recipient,you are hereby notified that any dissemination,distribution or copy of this email communication is strictly prohibited.If you have received this email in error,please notify us immediately and delete this email.Thank you for your cooperation. From: Heather McMahon [mailto:hmcmahon@albemarle.org] Sent:Wednesday, February 28, 2018 11:06 AM To: sdenham@gropen.com Cc: Diane Caton<dianecaton@msc-rents.com> Subject:ARB2018-29:Turtle Creek entrance sign--application incomplete Hello Sean, We have received and reviewed your application for two new freestanding signs at Turtle Creek;your application was incomplete and further information is necessary for review to progress. Please see the attached letter for more detail, and please call me if you have further questions. 4