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Home My WebLink AboutARB201700038 Review Comments 2017-08-22 Heather McMahon From: Paul Tassell <paul@thegainesgroup.com> Sent: Tuesday, August 22, 2017 3:30 PM To: Heather McMahon Subject: Re: Old Trail Apartments ARB Thank you Paul Tassel) AIA,CSI,CDT fGAINES GROUP I. JARCHITECTS 1430 Rolkin Ct.-Suite 302 141 West Bruce St. - Suite 201 Charlottesville,Virginia 22911 Harrisonburg, Virginia 22801 P 434 979 5245 P 540 437 0012 www.thegainesgroup.com On Tue, Aug 22, 2017 at 3:24 PM, Heather McMahon<hincmahon@albemarle.org> wrote: Hi Paul, • Yes, I received revised site plans for Old Trail Village Blocks 5, 20, and 21 (ARB2017-38) from Peter Russell (at Shimp Engineering) on Monday, August 14 and I reviewed them on Tuesday,August 15. Unfortunately, some of my comments from the previous review(made 6/5/17) had not been addressed and revisions are still needed. I met with Peter and Justin Shimp on Friday, August 18 and I believe a newly-revised site plan set is in progress.They have not told me, however,when I might expect to receive this latest set, but I anticipate it should be soon. Ergo, the ARB2017-38 application for a CoA is still on hold until I receive and review the latest submission. I will let you know was soon as I receive and review it. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 1 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Paul Tassell [mailto:paul@thegainesgroup.com] Sent:Tuesday,August 22,2017 1:57 PM To: Heather McMahon<hmcmahon@albemarle.org> Subject:Old Trail Apartments ARB Heather, Hope all is well. Have you received updated site plan sheets that you requested from Shimp Engineering for the Old Trail Apartments ARB submittal? If so, what is the status of this ARB submittal. Thanks, Paul Tassell AIA,CSI,CDT 1430 Rolkin Ct.-Suite 302 141 West Bruce St. - Suite 2.01 Charlottesville,Virginia 22911 Harrisonburg, Virginia 22801 P 434 979 5245 P 540 437 0012 2 Heather McMahon From: Peter Russell <peter@shimp-engineering.com> Sent: Monday, August 14, 2017 3:04 PM To: Heather McMahon Subject: Re:Old Trail Apartments - ARB comments Hi Heather, I will drop off the site plan this evening or tomorrow afternoon at Community Development. Sorry for the inconvenience. Best, Peter On Mon, Aug 14, 2017 at 11:54 AM, Heather McMahon<hmcmahon@albemarle.org>wrote: Hello Peter, I was asked by my colleague,J.T. Newberry,to supply ARB comments on the final site plan for OTV Blocks 5, 20, and 21 (SDP2017-4); it has since come to my attention that you submitted a letter to me with the digital plans you submitted to J.T. circa 8/3/17. Unfortunately,ARB requires a hard-copy; we do not accept digital materials for review. In order for me to close out ARB2017-38 and issue a CoA for this project, I will need to receive a hard-copy of the revised site plans. I have printed out the letter you addressed to me on 8/3/17, so no need for you to submit that as well, but I am unable to print out site plans to scale here. Could you please provide me with a paper site plan set at your earliest convenience, preferably before my comments are due to J.T. on 8/21/17? Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org 1 From: Peter Russell [mailto:peter@shimp-engineering.com] Sent:Tuesday,July 25, 2017 10:20 AM To: Heather McMahon<hmcmahon@albemarle.org> Subject: Re: Old Trail Apartments - ARB comments Hi Heather, Thank you for the clarification about the tree spacing, and it is good to hear that spacing has bee appropriately adjusted. Thanks, Peter On Tue, Jul 25, 2017 at 9:13 AM, Heather McMahon<hincmahon@albemarle.org>wrote: HI Peter, I took a look at the landscape plans (C14-C17)from the previously submitted site plan for Old Trail, blocks 5, 20, and 21. My comments about the street trees needing to be 40' on center were meant for the large willow oaks (QP) lining Golf Drive and Old Trail Drive.The spacing of the gingko trees are appropriate as they are. Looking quickly at the revised C15 you sent as a pdf, I'd say this new spacing meets the ARB criteria. I hope this clarifies this particular point I made in the letter requesting changes. If you have any more questions,feel free to email or call Thanks, Heather McMahon, Senior Planner 2 Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Peter Russell [mailto:peter@shimp-engineering.com] Sent: Monday,July 24, 2017 4:11 PM To: Heather McMahon<hmcmahon@albemarle.org> Subject: Re: Old Trail Apartments-ARB comments Hi Heather, Thank you for taking the time to look at the comments, and I look forward to getting this resolved. Best, Peter On Mon, Jul 24, 2017 at 4:05 PM, Heather McMahon <hmcmahon cr,albemarle.org> wrote: Hi Peter, I just tried to call you back and left a message on the main line because your name/extension is not offered in the menu... I have a meeting at 4:30 today that I need to prepare for right now, but let me look carefully at the site plans tomorrow morning and get back to you about your question. Thanks, 3 'rrr✓ 440 Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Peter Russell [mailto:peter@shimp-engineering.com] Sent: Monday,July 24, 2017 4:04 PM To: Heather McMahon <hmcmahon@albemarle.org> Subject: Old Trail Apartments-ARB comments Hi Heather, Hope you are doing well. If you have moment, I had a quick question concerning the ARB comments for Old Trail Apartments Blocks 5, 20, and 21 (ARB-2017-38: Old Trail Village Apartments, Blocks 5, 20, 21 - Final Site Plant). The second part the the first comment. 1. All trees planted parallel to interior roads and in parking areas must be at least 2.5-inch caliper and should be planted at least every 40 feet on center. I made minor amendments to the large trees on C15(see attached) to make sure all the trees are 40' apart,but am unsure if these are the trees the comment was about. My only other concern would be the ginkgo trees at the entrance of Upland Drive. The ginkgo's are fastigiate(see canopy calcs. C17) and offset from the willow oaks. The Ginkgo's will not be detrimentally to the effect the street edge, but was unsure if these were the 4 trees in question. If these are not the trees referred to in the comment or my comments are unclear, please let me know. Thank you, Peter Russell 5 Heather McMahon From: Heather McMahon Sent: Thursday,July 13, 2017 4:15 PM To: Paul Tassell Subject: RE: Old Trail Apartments Hi Paul, Just checking in with you to see how attaining revised site plans for Old Trail Village, Blocks 5, 20, and 21 from Shimp Engineering was going? I received a telephone call from Ray Gaines on 6/29/17 which stated that my email of 6/28/17 had been received, but I haven't heard anything since. Please let me know when I may look forward to receiving those revised site plans so that I may move forward on your CoA. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Heather McMahon Sent:Wednesday,June 28, 2017 2:40 PM To: 'Paul Tassell' <paul@thegainesgroup.com> Subject: RE: Old Trail Apartments Hello Paul, I just left a message with the receptionist at your firm, but I thought I would follow up with an email. I have just begun to review your resubmittal which was received in our office last Friday(6/23/17).Thank you for providing additional architectural drawings which address two of the six items enumerated in my letter requesting changes, dated June 5, 2017. Unfortunately, I will not be able to complete my review of these revised architectural drawings until I've received the revised site plan sheets that address the remaining four points enumerated in the aforementioned letter(which is attached, along with the resubmittal form, to this email for your reference). Namely, I will need sheets C-14 through C-18 revised to address those first four points which regard landscape and lighting requirements as per the ARB standards and criteria. Your firm was listed as the primary contact on the application, and as such, you and Ray Gaines are the only liaisons on this project with whom I've communicated. I know that the site plans were produced by Shimp Engineering, but I have no contact information for the project manager there and it is the County's policy to only contact that person/firm listed on the application as the primary contact with the assumption that that body is coordinating the entire application submittal and any necessary resubmittals. Please forward the attached letter to your counterparts at Shimp Engineering and request them to submit revised materials at their earliest convenience, as I am unable to proceed with my review until those materials are in hand. 1 *tow iiS If you have any questions, please feel free to call me. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Heather McMahon Sent: Monday,June 19, 2017 5:16 PM To: 'Paul Tassel!' <paul@thegainesgroup.com> Subject: RE: Old Trail Apartments Hi Paul, Your colleague, Ray Gaines, called me today to speak about a particular revision I requested in the letter I sent on 6/5/17, namely number 5: "If wall-mounted lights are proposed,they must be drawn on the architectural elevations and manufacturer's specifications, cut sheets, and a lighting schedule must be submitted for ARB review. Photometric values emitted from wall-mounted lights must be added to the lighting plan." Ray informed me that attaining photometric values for the proposed wall-mounted lights will be difficult, but the models you have chosen are full cut-offs which emit 3,000 or less lumens. In that case,you may disregard the second sentence in number 5 which asks you to add the photometric values to the lighting plan, but please still submit architectural elevations that show the proposed wall-mounted lights along with cut sheets and a lighting schedule for review. Also, please incorporate the following standard lighting note on the lighting plan if you have not already done so: "Each outdoor luminaire equipped with a lamp that emits 3,000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to reflect light away from adjoining residential distncts and away from adjacent roads.The spillover of lighting from luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed one half footcandle." Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Heather McMahon Sent: Friday,June 16, 2017 1:59 PM 2 To: 'Paul Tassell'<paul(«@thegainesgroup.com> Subject: FW: Old Trail Apartments Hello Paul, I am writing to remind you that the requested changes for ARB2017-38,the Final Site Plan for Old Trail Village Blocks 5,20, and 21, are due by Tuesday,June 20. Please let me know if you are intending to submit revised drawings by that deadline. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Heather McMahon Sent: Monday,June 05, 2017 11:05 AM To: 'Paul Tassell'<paul@thegainesgroup.com> Subject: RE: Old Trail Apartments Hi Paul, My apologies for the delay. I needed to confer with Margaret whether the revisions to the site plan which I am asking you for(see attached letter) could be made as conditions on a CoA or whether we would need to see revised drawings before issuing the CoA, which we do. Please see the attached letter for more detail. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Paul Tassell [mailto:paul@thegainesgroup.com] Sent:Wednesday, May 31, 2017 9:24 AM To: Heather McMahon <hmcmahon@albemarle.org> Subject: Re: Old Trail Apartments Heather, Any word on the status of the Old Trail apartments ARB submission. Thanks, 3 err+' ',40•0 Paul Tassel) AIA,CSI,CDT flGAINES GROUP orAARCHITECTS 1430 Rolkin Ct.-Suite 302 141 West Bruce St. - Suite 201 Charlottesville,Virginia 22911 Harrisonburg, Virginia 22801 P 434 979 5245 P 540 437 0012 www.thegainesgroup.com On Mon, May 15, 2017 at 9:06 AM, Heather McMahon<hmcmahon@albemarle.org>wrote: Hi Paul, Thank you, I look forward to receiving them. Cheers, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Paul Tassell [mailto:paul@thegainesgroup.com] Sent: Monday, May 15, 2017 8:34 AM To: Heather McMahon<hmcmahon@albemarle.org> Subject: Re: Old Trail Apartments 4 al NNW' 4*411.1 Heather, I'll be dropping off the plans you requested today. Thanks, Paul Tassell AIA,CSI,CDT 1430 Rolkin Ct.-Suite 302 141 West Bruce St. - Suite 201 Charlottesville,Virginia 22911 Harrisonburg, Virginia 22801 P 434 979 5245 P 540 437 0012 www.thegainescroup.com On Fri, May 12, 2017 at 9:39 AM, Heather McMahon<b ncmahon(&,,albemarle.org> wrote: Hello Paul, Margaret has forwarded me your email and has asked me to follow up. If you are referring to ARB2017-38, received 4/17/17, which deals with Blocks 5, 20, and 21 of Old Trail Apartments, I am currently reviewing that application and I will be in touch early next week with my comments. But, since you asked, the application package did not include to- scale (1/8" = 1'-0") elevations and I'm not sure the floorplans that were included are to scale. If you can provide to scale elevations and floorplans at your earliest convenience,that would assist me in my review. 5 AiNimmosugir NINO Ise Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville,VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Margaret Maliszewski Sent:Thursday, May 11, 2017 3:51 PM To: Heather McMahon <hmcmahon@albemarle.org> Subject: FW: Old Trail Apartments Heather, I think Paul is asking about the project you are working on. Would you want to return his call? From: Paul Tassell [mailto:paul@thegainesgroup.com] Sent:Thursday, May 11, 2017 3:49 PM To: Margaret Maliszewski<MMaliszewski@albemarle.org> Subject: Old Trail Apartments Margaret, Is there an update on the status of the ARB application for Old Trail Apartments? Let me know if there are anymore questions. Thanks, 6