HomeMy WebLinkAboutARB201700052 Review Comments 2017-10-13 Heather McMahon
From: Chris Schooley <cschooley@uvafoundation.com>
Sent: Friday, October 13, 2017 1:12 PM
To: Heather McMahon
Subject: RE: UVA Golf Practice Facility: Updated Site Lighting Drawing
Thank you,very helpful.
Chris
uvafoundation.com
From: Heather McMahon [mailto:hmcmahon@albemarle.org]
Sent: Friday, October 13, 2017 1:11 PM
To:Chris Schooley<cschooley@uvafoundation.com>
Subject: RE: JVA Golf Practice Facility: Updated Site Lighting Drawing
Hi Chris,
I can only reNdiew something that has been submitted for review as part of a formal application, and as I stated, ARB staff
doesn't accept digital submissions. However, I opened up the drawing you sent in your last email,and I noticed that
existing trees were added to the photometric-cum-landscape plan and that the specs looked like you chose models that
are full cut-off, which are responses to my previous comments.That is all I can tell from a glance. As long as your
draftsman responded to all of the comments I made in my last review, the drawing should suffice and all of the criteria
should be met. It will take a formal review, however, to verify that.
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
From:Chris Schooley [mailto:cschooley@uvafoundation.com]
Sent: Friday, October 13, 2017 1:04 PM
To: Heather McMahon<hmcmahon@albemarle.org>
Subject: RE: UVA Golf Practice Facility: Updated Site Lighting Drawing
Okay, thanks.
Any feedback you can provide on what I sent would be helpful prior to resubmitting the final.
Chris
uvafoundation.com
1
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From: Heather McMahon [mailto:hmcmahon@albemarle.org]
Sent: Friday,October 13, 2017 1:02 PM
To:Chris Schooley<cschoolev@uvafoundation.com>
Subject: RE: UVA Golf Practice Facility: Updated Site Lighting Drawing
Hi Chris,
The ARB/ARB staff doesn't accept digital submissions—we have no means to print out the plans on the proper sheet
size/at the proper scale—so please resubmit this within a revised plan set, hardcopy. However, if you have not
resubmitted your revised plan set to Tim, answering the requested changes from the last review of the Final SDP,just
wait;we will get a copy for comment when you resubmit for the Final.
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville,VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
From:Chris Schooley [mailto:cschoolev@uvafoundation.com]
Sent: Friday, October 13, 2017 12:55 PM
To: Heather McMahon<hmcmahon@albemarle.org>
Subject: FW: UVA Golf Practice Facility: Updated Site Lighting Drawing
Heather—See below and the attached plan. Do we need to resubmit this formally?
Thanks.
Chris
uvafoundation.corn
From:Shawn P.Van Tiem [mailto:s vantiem@bartzenball.com]
Sent: Friday,October 13,2017 12:12 PM
To:Chris Schooley<cschoolev@uvafoundation.com>
Cc:'Nelson,Amy'<abnelson@Dewberrv.com>; 'Lloyd, Rachel Evans'<Rachel.Llovd@aecom.com>; 'Tut Bartzen'
<t bartzen@bartzenball.com>; shawn@lightingvirginia.com
Subject: UVA Golf Practice Facility: Updated Site Lighting Drawing
Chris,
Please find attached updated site lighting information for the UVA Golf Practice Facility.
The drawings are in response to the two comments included in the County of Albemarle letter dated 10/4/17.
• In response to item#1 we have selected a freestanding pole fixture which meets the ARB standards that have
been outlined in terms of allowable lumens. The selected fixture emits less than 3,000 lumens and does not
include a glass canister which refracts light.
• In response to Item#2 the photometric plan has been revised to reflect the chosen light fixture.
2
o A-Cut sheet information has been included for the chosen light fixture shown on the site plan
o B- Existing trees have been shown along with proposed landscaping.
Please let us know if you need anything further.
Thanks very much,
Shawn
bartzen + ball
Shawn P. Van Tiem
Associate
414 W. Franklin Street
Richmond, Virginia 23220
(t) 804 344 4405 (f) 804 344 4406
3
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Heather McMahon
From: Chris Schooley <cschooley@uvafoundation.com>
Sent: Wednesday, October 04, 2017 4:07 PM
To: Heather McMahon
Subject: RE: UVA Indoor Golf Facility -- Drawings
Okay, we're on it. Thanks!
Chris
uvafoundation.corn
From: Heather McMahon [mailto:hmcmahon@albemarle.org]
Sent:Wednesday,October 04, 2017 2:36 PM
To: Chris Schooley<cschooley@uvafoundation.com>
Subject: RE: UVA Indoor Golf Facility-- Drawings
Hi Chris,
We're getting close to being able to sign off on the final site plan drawings and issuing you a CoA, but revisions are still
needed on the lighting plan. Please see attached letter for details and let me know if you have any questions.
Thanks,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville,VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
From: Chris Schooley [mailto:cschooley@uvafoundation.com]
Sent:Wednesday,October 04, 2017 12:01 PM
To: Heather McMahon<hmcmahon@albemarle.org>
Subject: RE: UVA Indoor Golf Facility-- Drawings
Thank you very much.
Chris
uvafoundation.corn
From: Heather McMahon [mailto:hmcmahon@albemarle.org]
Sent: Friday,September 29, 2017 9:45 AM
To:Chris Schooley<cschooley@uvafoundation corn>
Subject: RE: UVA Indoor Golf Facility-- Drawings
1
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Hello Chris,
They were not exactly identical, but yes,they were very similar. I will let you know once I review the site plan set
whether the requested changes have been met.
Thanks,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville,VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
From:Chris Schooley [mailto:cschooley@ uvafoundation.com]
Sent: Friday,September 29, 2017 9:44 AM
To: Heather McMahon<hmcmahon@albemarle.org>
Cc:Tim Padalino<tpadalino@albemarle.org>; Shawn Van Tiem -Office<s vantiem@bartzenball.com>; Nelson,Amy
<abnelson@Dewberry.com>
Subject: RE: UVA Indoor Golf Facility-- Drawings
Heather—I hope I'm following this correctly, it seems that your 9/7 commens and 9/20 comments were identical and
apply to the Certificate of Appropriateness as well as the site plan review. The 9/25 submittal covered those comments.
Please let me know after your review if you need any additional information.
Thank you.
Chris
uvafoundation.corn
From: Heather McMahon [mailto:hmcmahon@albemarle.org]
Sent:Thursday,September 28, 2017 2:27 PM
To:Chris Schooley<cschoolev@uvafoundation.com>
Cc:Tim Padalino<tpadalino@albemarle.org>;Shawn Van Tiem-Office<s vantiem@bartzenball.com>; Nelson,Amy
<abnelson@Dewberry.com>
Subject: RE: UVA Indoor Golf Facility-- Drawings
Hi Chris,
Yes, I received your site plan set today (my apologies; apparently I have been remiss in checking my mailbox daily this
week). I assume you're submitting revised drawings that address the ARB requested changes as per the CoA, correct?
Thanks,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
2
Charlottesville, VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
From:Chris Schooley [mailto:cschooley@uvafoundation.com]
Sent:Thursday,September 28, 2017 9:22 AM
To: Heather McMahon<hmcmahon@albemarle.org>
Cc:Tim Padalino<tpadalino@albemarle.org>; Shawn Van Tiem -Office<s vantiem@bartzenball.com>; Nelson,Amy
<abnelson@Dewberry.com>
Subject: RE: UVA Indoor Golf Facility-- Drawings
Heather—You should have received a revised set with the notes requested and the updated lighting plan. This was
submitted on 9/25. Please let me know if you have any questions.
Thank you.
Chris
uvafoundation.corn
From: Heather McMahon [mailto:hmcmahon@albemarle.org]
Sent:Wednesday,September 20, 2017 4:45 PM
To:Chris Schooley<cschooley@uvafoundation.com>;Schooley Christopher<cds7c@eservices.virginia.edu>
Cc:Tamblyn Annette<ant7b@eservices.virginia.edu>; Missel Frederick<fam5c@eservices.virginia.edu>; Shawn Van
Tiem-Office<s vantiem@bartzenball.com>
Subject: FW: UVA Indoor Golf Facility-- Drawings
Hi Chris,
I received the Final Site Plan (SDP2017-58)today for review and comment; like last time, I used this site plan set to
review your ongoing ARB case (ARB2017-52). Many of the same revisions requested on 9/7/17 are still outstanding.
Please see the attached letter for more details.
Thanks,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
From: Heather McMahon
Sent:Thursday, September 07, 2017 1:45 PM
To: 'Chris Schooley'<cschooley@uvafoundation.com>; Schooley Christopher<cds7c@eservices.virginia.edu>
Cc:Tamblyn Annette<ant7b@eservices.virginia.edu>; Missel Frederick<fam5c@eservices.virginia.edu>; Shawn Van
Tiem -Office (s vantiem@bartzenball.com)<s vantiem@bartzenball.com>
Subject: RE: UVA Indoor Golf Facility-- Drawings
3
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Hi Chris,
We review the light fixtures only vis-a-vis ARB standards and criteria:they should be full cut-off if the illumination output
is greater than 3,000 lumens; the fixture finishes should be bronze or black; the pole's mounting height(inclusive of the
base) should be 20' or less from grade. As long as the fixtures meet this criteria,they will comply. If you would like to
present a few options to staff, however,we would be happy to provide feedback.
Thanks,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville,VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
From:Chris Schooley [mailto:cschooley@uvafoundation.com]
Sent:Thursday, September 07, 2017 12:42 PM
To: Heather McMahon <hmcmahon@albemarle.org>; Schooley Christopher<cds7c@eservices.virginia.edu>
Cc:Tamblyn Annette<ant7b@eservices.virginia.edu>; Missel Frederick<fam5c@eservices.virginia.edu>; Shawn Van
Tiem -Office (s vantiem@bartzenball.com) <s vantiem@bartzenball.com>
Subject: RE: UVA Indoor Golf Facility--Drawings
Okay,great. We are working on the revised lighting plan now that we have a little more definition to the parking lot
engineering. As mentioned earlier,we would like your input on fixtures so we may provide a couple for your response.
Thanks.
Chris
uvafoundation.corn
From: Heather McMahon [mailto:hmcmahon@albemarle.org]
Sent:Thursday,September 07, 2017 12:31 PM
To:Schooley Christopher<cds7c@eservices.virginia.edu>
Cc:Tamblyn Annette<ant7b@eservices.virginia.edu>; Missel Frederick<fam5c@eservices.virginia.edu>; Shawn Van
Tiem-Office (s vantiem@bartzenball.com) <s vantiem@bartzenball.com>
Subject: RE: UVA Indoor Golf Facility--Drawings
Hi Chris,
I received a revised plan set that you submitted on 8/24/17 for SDP2017-19,the initial site plan development for the
Indoor Golf Facility at Birdwood. As ARB staff was asked to review and comment on these revised plans, I went ahead
and reviewed the same set for ARB2017-52. Basically,the same comments apply both to ARB2017-52 (your County-
Wide Certificate of Appropriateness) and SDP2017-19. I've supplied comments to my colleague, Rachel Falkenstein,that
request further revisions; Rachel will compile my comments with others' and her own for SDP2017-19 and submit them
all to you next week.Today I'm sending you a letter requesting those same changes as per ARB2017-52. Please see the
attached letter for more detail and let me know if you have any questions.
4
Thanks,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville,VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
From: Heather McMahon
Sent: Monday,July 10, 2017 5:00 PM
To: 'Schooley, Christopher D. (Chris) (cds7c)'<cds7c@eservices.virginia.edu>
Cc:Tamblyn,Annette N. (ant7b)<ant7b@eservices.virginia.edu>; Missel, Frederick Allen (fam5c)
<fam5c@eservices.virginia.edu>; Shawn Van Tiem -Office (s vantiem@bartzenball.com) <s vantiem@bartzenball.com>
Subject: RE: UVA Indoor Golf Facility-- Drawings
Hi Chris,
Thank you for replying to my last letter requesting changes within the 15 day period. Yes, if you would like to submit
multiple lighting fixture options for review in your next submittal, we would be able to provide feedback/input on the
various models you propose.
Thanks,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville,VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
From:Schooley, Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu]
Sent: Monday,July 10, 2017 3:58 PM
To: Heather McMahon<hmcmahon@albemarle.org>
Cc:Tamblyn,Annette N. (ant7b)<ant7b@eservices.virginia.edu>; Missel, Frederick Allen (fam5c)
<fam5c@eservices.virginia.edu>; Shawn Van Tiem -Office (s vantiem@bartzenball.com)<s vantiem@bartzenball.com>
Subject: RE: UVA Indoor Golf Facility-- Drawings
Heather—As a response to this letter before our 15 days is up, we are revising our ARB submittal based on the
comments provided on 6/27. Currently, we are working through options for lighting fixtures and re-running the
photometrics. Selection of an appropriate fixture is tricky, I'm not sure what your opinion of the fixtures is of the
existing site lights at Birdwood that were installed by UVA, but most have mixed thoughts. We also have the context of
the fixtures at Boar's Head, which will feel more connected once the Connector Road is built. Bartzen+ Ball is also
considering lighting options that are more reflective of the building. Could we provide some options to get your input?
Thanks.
CHRIS
5
University of Virginia Foundation
0:(434)982-3777 I M: (434)989-9752
From: Heather McMahon [mailto:hmcmahon@albemarle.org]
Sent:Tuesday,June 27, 2017 1:56 PM
To:Schooley, Christopher D. (Chris) (cds7c)<cds7c@eservices.virginia.edu>
Cc:Tamblyn,Annette N. (ant7b)<ant7b@eservices.virginia.edu>; Missel, Frederick Allen (fam5c)
<fam5c@eservices.virginia.edu>
Subject: RE: UVA Indoor Golf Facility-- Drawings
Hi Chris,
I have finished reviewing your resubmitted plans, but there are still some materials/information omitted that we will
need in order to complete the review in full. Please see the attached letter for more details. Feel free to write or call if
you have questions.
Thanks,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville,VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
From:Schooley, Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu]
Sent:Tuesday,June 20, 2017 9:18 AM
To: Heather McMahon<hmcmahon@albemarle.org>
Cc:Tamblyn,Annette N. (ant7b)<ant7b@eservices.virginia.edu>
Subject: RE: UVA Indoor Golf Facility-- Drawings
Thanks Heather. Did the full size drawings arrive and work to scale?
CHRIS
University of Virginia Foundation
0:(434)982-3777 I M:(434)989-9752
From: Heather McMahon [mailto:hmcmahon@albemarle.org]
Sent: Monday,June 19, 2017 3:33 PM
To:Schooley,Christopher D. (Chris) (cds7c)<cds7c@eservices.virginia.edu>
Cc:Tamblyn,Annette N. (ant7b)<ant7b@eservices.virginia.edu>
Subject: RE: UVA Indoor Golf Facility-- Drawings
Hi Chris,
6
I would have contacted you and Annette earlier, but I have just gotten out of my 2 pm meeting. Please thank Annette for
dropping by the two submission copies today. Unfortunately,the to-drawn scales on the elevations,floorplans, site
plans, etc. are not verifiable because the Al paper size has been reduced (shrunk) to 11" x 17" and the scale has not
been adjusted accordingly. Let me show you what I mean:
In the first attached image (#1647),when an engineer's scale (ruler) is placed against the scale bar,the 1" does not meet
the 20' mark on the drawn scale bar, making all of the measurements inaccurate. So, as per the second photo (#1649), if
I take an architect's scale and place it against one of your floorplans, in which the dimension is given as 2', when
compared to the scale, it's only 1'wide.The dimensions on a 1/8" = 1' scale correspond to each tick on the rule = one
foot; so as per the third attached photo (#1648), if a given dimension is 6'-6", it should register as 6.5 ticks on the scale.
Please make sure that all of the drawings you submitted are to scale. If you want to let me know when you are coming in
today in advance, I can be prepared with scales to verify the drawings before your courier leaves.
Thanks,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville,VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
From:Schooley, Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu]
Sent: Monday,June 19, 2017 2:46 PM
To: Heather McMahon<hmcmahon@albemarle.org>
Cc:Tamblyn,Annette N. (ant7b) <ant7b@eservices.virginia.edu>
Subject: UVA Indoor Golf Facility-- Drawings
Heather—We sent the site plan, elevations,floor plans and lighting plan to T&N. They will deliver this afternoon or in
the morning to replace the drawings at the smaller scale.
Thanks!
CHRIS SCHOOLEY
Senior Project Manager
University of Virginia Foundation
P 0 Box 400218,Charlottesville,VA 22904-4218
0:(434)982-37771 M. (434)989-9752
cschooley(cavirginia.edu UVAFoundation.com
7
•
Heather McMahon
From: Schooley, Christopher D. (Chris) (cds7c) <cds7c@eservices.virginia.edu>
Sent: Monday,June 19, 2017 11:22 AM
To: Rachel Falkenstein; Heather McMahon
Cc: Tim Padalino; Shawn Van Tiem - Office (s_vantiem@bartzenball.com)
Subject: RE: UVA Indoor Golf--June 19 Resubmission
Attachments: UVA Golf Floor Plans and Elevations.pdf
Rachel and Heather—The packages are on their way.
I did not include the building elevations in the SUP package since they are in the ARB package. I have included it digitally
here, if you feel like it needs to be in the SUP package we can print and send along.
I also printed the elevations and floor plans on 11x17, so half the scale that was requested. But Heather also said we
didn't need to print at all, so the digital copy is attached. If we need to print on 22x34, we can send it to T&N and have
delivered to you. Just let me know.
Thanks for all of your patience with this. I told Stephanie (?)this morning from the County that we are comfortable with
the staff review between today and the July 25' PC meeting that Tim and Elaine had offered. We would hope to get on
the BOS agenda in early September.
Please let me know if you need anything else.
CHRIS
University of Virginia Foundation
O. (434)982-3777 I M (434)989-9752
From: Rachel Falkenstein [mailto:rfalkenstein@albemarle.org]
Sent: Monday,June 19, 2017 8:08 AM
To:Schooley, Christopher D. (Chris) (cds7c)<cds7c@eservices.virginia.edu>; Heather McMahon
<hmcmahon@albemarle.org>
Cc:Tim Padalino<tpadalino@albemarle.org>; Shawn Van Tiem -Office (s_vantiem@bartzenball.com)
<s_vantiem@bartzenball.com>
Subject: RE: UVA Indoor Golf--June 19 Resubmission
I forgot to mention,we will not need 17 copies for SP resubmittal. Eight copies should be sufficient.
From: Rachel Falkenstein
Sent: Monday,June 19, 2017 8:02 AM
To: 'Schooley,Christopher D. (Chris) (cds7c)'<cds7c@eservices.virginia.edu>; Heather McMahon
<hmcmahon@albemarle.org>
Cc:Tim Padalino<tpadalino@albemarle.org>;Shawn Van Tiem -Office (s vantiem@bartzenball.com)
<s vantiem@bartzenball.com>
Subject: RE: UVA Indoor Golf--June 19 Resubmission
Chris,
1
14004
Sorry I missed this on Friday. I was out at a meeting all afternoon.
For the Special Use Permit,those items would all be great to have as a resubmission, with one clarification: we do not
expect a full site plan for the SP—just a concept plan, similar to the conceptual plans you had previously provided via
email showing building, parking, entrance locations, etc.
Thanks,
Rachel
From:Schooley, Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu]
Sent: Friday,June 16, 2017 3:06 PM
To: Rachel Falkenstein <rfalkenstein@albemarle.org>; Heather McMahon <hmcmahon@albemarle.org>
Cc:Tim Padalino<tpadalino@albemarle.org>;Shawn Van Tiem -Office (s vantiem@bartzenball.com)
<s vantiem@bartzenball.com>
Subject: UVA Indoor Golf--June 19 Resubmission
Rachel and Heather—
As we are preparing our resubmission for Monday for the SUP and ARB, I just wanted to clarify with each of you what
will be submitted and to whom:
For ARB:
- Revised site plan,to scale,with mechanical equipment and retaining wall heights noted;
- Signed tree conservation checklist;
- Lighting plan with photometric and manufacturers specifications;
- Architectural elevations of the building,to scale;
- Materials schedule;
- Site sections from Route 250;
- Photos from Route 250
For SUP:
- Revised site plan,to scale;
- Copy of the Birdwood Landscape: Site Protection and Stewardship Strategies Plan;
- Parking justification document that summarizes our proposed location and much of the discussion that has been
had since the last submission;
- Architectural elevations of the proposed building,to scale.
Heather said she only needs the above digitally or two copies printed. It may be easier to print two copies. For SUP, do I
need 17 copies,folded, of everything?
Thank you.
Chris
CHRIS SCHOOLEY
Senior Project Manager
University of Virginia Foundation
P 0 Box 400218, Charlottesville,VA 22904-4218
0 (434)982-3777 1 M (434) 989-9752
cschooley@virginia.edu 1 UVAFoundation corn
2
'yaw' Nue
Heather McMahon
From: Schooley, Christopher D. (Chris) (cds7c) <cds7c@eservices.virginia.edu>
Sent: Friday,June 16, 2017 3:50 PM
To: Heather McMahon; Rachel Falkenstein
Cc: Tim Padalino; Shawn Van Tiem - Office (s_vantiem@bartzenball.com)
Subject: RE: UVA Indoor Golf--June 19 Resubmission
Great,thanks. We won't have any trash, loading or service areas for this building.
CHRIS
University of Virginia Foundation
0: (434)982-3777 I M:(434)989-9752
From: Heather McMahon [mailto:hmcmahon@albemarle.org]
Sent: Friday,June 16, 2017 3:37 PM
To:Schooley, Christopher D. (Chris) (cds7c)<cds7c@eservices.virginia.edu>; Rachel Falkenstein
<rfalkenstein@albemarle.org>
Cc:Tim Padalino<tpadalino@albemarle.org>;Shawn Van Tiem -Office (s_vantiem@bartzenball.com)
<s_vantiem@bartzenball.com>
Subject: RE: UVA Indoor Golf--June 19 Resubmission
Hi Chris,
In response to your query, and only from the ARB perspective:
For ARB:
- Revised site plan,to scale,with mechanical equipment and retaining wall heights noted; should also include
trash containers, loading and service areas, and other similar features
- Signed tree conservation checklist;
- Lighting plan with photometric and manufacturers specifications; photometric values of both proposed pole
lights and any proposed wall-mounted lights. Wall mounted lights should also be shown on architectural
elevations. A lighting schedule should also be shown on the lighting plan.
- Architectural elevations of the building,to scale;
- Materials schedule; should be included on the architectural elevations
- Site sections from Route 250;
- Photos from Route 250
So,yes, it looks like you have every supporting material requested in the action letter dated 6/6/17—just please ensure
that the supporting materials include all of the details noted in that letter and referenced above. And two copies (either
printed out or submitted digitally) are all we need for ARB,yes.
Thanks,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville,VA 22902
434-296-5832 x3278
1
hmcmahon@albemarle.org
From:Schooley, Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu]
Sent: Friday,June 16, 2017 3:06 PM
To: Rachel Falkenstein<rfalkenstein@albemarle.org>; Heather McMahon<hmcmahon@albemarle.org>
Cc:Tim Padalino<tpadalino@albemarle.org>;Shawn Van Tiem -Office (s vantiem@bartzenball.com)
<s vantiem@bartzenball.com>
Subject: UVA Indoor Golf--June 19 Resubmission
Rachel and Heather—
As we are preparing our resubmission for Monday for the SUP and ARB, I just wanted to clarify with each of you what
will be submitted and to whom:
For ARB:
- Revised site plan,to scale,with mechanical equipment and retaining wall heights noted;
- Signed tree conservation checklist;
- Lighting plan with photometric and manufacturers specifications;
- Architectural elevations of the building,to scale;
- Materials schedule;
- Site sections from Route 250;
- Photos from Route 250
For SUP:
- Revised site plan,to scale;
- Copy of the Birdwood Landscape: Site Protection and Stewardship Strategies Plan;
- Parking justification document that summarizes our proposed location and much of the discussion that has been
had since the last submission;
- Architectural elevations of the proposed building,to scale.
Heather said she only needs the above digitally or two copies printed. It may be easier to print two copies. For SUP, do I
need 17 copies,folded, of everything?
Thank you.
Chris
CHRIS SCHOOLEY
Senior Project Manager
University of Virginia Foundation
P.O. Box 400218,Charlottesville,VA 22904-4218
0• (434)982-37771 M• (434)989-9752
cschooley@virginia.edu 1 UVAFoundation.com
2
Heather McMahon
From: Schooley, Christopher D. (Chris) (cds7c) <cds7c@eservices.virginia.edu>
Sent: Monday, June 12, 2017 4:45 PM
To: Heather McMahon
Cc: Margaret Maliszewski; Shawn Van Tiem - Office (s_vantiem@bartzenball.com)
Subject: RE: UVA Indoor Golf-- ARB Resubmittal
Okay,great. Not having to compile actual material samples is much easier.
We are working on a new illustrative site plan that will cover the mechanical equipment and retaining wall heights. We
have a site lighting photometric as part of the site plan submittal, we are working to add the building lighting to that
plan.
We will let you know if we have questions.
CHRIS
University of Virginia Foundation
0 (434)982-3777 I M (434)989-9752
From: Heather McMahon [mailto:hmcmahon@albemarle.org]
Sent: Monday,June 12, 2017 4:42 PM
To:Schooley, Christopher D. (Chris) (cds7c)<cds7c@eservices.virginia.edu>
Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>
Subject: RE: UVA Indoor Golf--ARB Resubmittal
Hi Chris,
Thank you for your email. I will try to address your questions in the order in which you raised them in your last email.
1. Yes,the link you sent is to the Conservation Plan Checklist, which was item 4 in the action letter I sent you dated
6/6/17.
2. While the colored rendering you included in your last email proves that portions of the building will be visible
from the Entrance Corridor, please understand that visibility is not static: there will be oblique views possible
while traveling east-to-west (or vice-versa) on Ivy Rd/Rt. 250. So, for instance, as per your drawing, you suggest
that the new building's western pavilion will not be visible because of the location of the brick stables. It will be
visible if you are standing/driving just east of the brick stables or just west of it.Again,visibility is from different
vantages, not just one static, centered point.
That said,we will not need to see actual material samples. Please add a materials schedule to the drawings,
however, which notes the types of materials proposed for use and their colors.
3. If you'd like to submit revised drawings in analog/hard-copies rather than digitally(through email), you are
welcome to do so. We only need two complete sets.
4. It is fine to submit drawings on 11 x 17 paper as long as they are to scale.They should be scaled at 1/8" = 1',
that scale should be written on the drawings, AND there should be a scale bar so that I can take my scale and
line it up to the scale bar, ensure the scale is correct and verifiable on the reduced paper, and then measure
elements on the building accordingly. If you are still printing Al-sized drawings out on 11 x 17 paper, it will
reduce the scale and the scale will not be correct.
1
In addition, please include the digitally-manipulated photos you sent in a previous email (6/8/17) and any additional
photos or site sections as part of your total resubmission package so we have all materials pulled together in one place.
Also note that we requested that the site plans show mechanical equipment,trash containers, loading and service areas;
the location of retaining walls with top and bottom elevations, maximum wall height, and proposed materials and color;
a lighting plan showing the location of all proposed building (i.e., wall-mounted lights should be shown on the
elevations) and site lighting, a lighting schedule, manufacturer's specifications, and a photometric plan; and site sections
that illustrate the visibility of the proposed development from the EC indicating the finish floor elevations and roof
heights relative to the natural elevations along the EC. If you or your architect would like to see examples of successful
submissions in these regards, let me know and I would be happy to share some with you.
Thanks,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville,VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
From:Schooley,Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu]
Sent: Monday,June 12, 2017 3:57 PM
To: Heather McMahon<hmcmahon@albemarle.org>
Subject: UVA Indoor Golf--ARB Resubmittal
Heather—We are pulling together the resubmittal package for the ARB. A few questions:
1. Is this the"Tree Conservation Checklist"from item#4?
https://www.albemarle.org/upload/images/forms center/departments/Community Development/forms/appli
cations/Conservation Plan Checklist.pdf
2. From Route 250,you can see something like
this:
111 "
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O
e b, to.•a.
Illr
A;;1■w/ 'r..111- II Ill. '•n a II
" I .. MS• WI IIIIICIIII
..+:,i.'. I,,, .A�I Ai"..:-i■ 4..:AYAFA"".`wAsr.Ai-«' ,l�,Ill III,II If
r
Should the materials submittal be just for roof? Do you need to see the siding material (Hardiplank)? We do
have the siding color picked out. I don't think the stone base is visible and we were planning on building mock-
ups on site for the stone to get the pattern right and approved by Brian Hogg,we would prefer to not have to
submit the stone if it isn't necessary.
2
°wr
3. It says to email you the revised drawings, is that correct? It seems like we are resubmitting the entire package,
we can print again.
4. We thought it would be easier to limit the submittal to 11x17 drawings, is that okay?
Thanks for your help.
Chris
CHRIS SCHOOLEY
Senior Project Manager
University of Virginia Foundation
P 0 Box 400218,Charlottesville,VA 22904-4218
0: (434)982-3777 1 M:(434)989-9752
cschooley(a virginia.edu 1 UVAFoundation.com
3
Heather McMahon
From: Heather McMahon
Sent: Friday, June 09, 2017 1:01 PM
To: Schooley, Christopher D. (Chris) (cds7c)
Cc: Margaret Maliszewski
Subject: RE: Birdwood Golf Practice Facility-- ARB Review
Hello Chris,
There are no maximum distances, per se,that define what space falls within the ARB's purview but there are
parameters,yes.Any parcel adjacent to the EC when the EC was established (and Rt. 250/Ivy Road was established as an
EC in 1990) falls within the EC overlay district. If the parcel was not adjacent to the EC street at the time of adoption,
only the portion of that parcel that falls within 500' of the EC is included in the overlay. Subdivision after the date of EC
adoption does not change the overlay district. (In other words, you can't subdivide out of the EC.) I've checked the tax
map books from 1990 and the original Birdwood manor parcel (28C)was adjacent to the EC, as is/was the larger
surrounding parcel, 75-63.The area of the proposed development falls within the ARB's purview regardless of its
distance from the EC because the present parcel is reviewable to its full depth as per the criteria delineated above.
Thanks,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
From:Schooley, Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu]
Sent: Friday,June 09, 2017 12:19 PM
To: Heather McMahon<hmcmahon@albemarle.org>
Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>
Subject: Re: Birdwood Golf Practice Facility--ARB Review
Thanks Heather. Is there a maximum distance from the EC that defines the limits of reviewable projects?
Chris Schooley
UVA Foundation
(434) 989-9752
On Jun 9, 2017, at 11:32 AM, Heather McMahon<hmcmahon@albemarle.org>wrote:
Hi Chris,
Despite the proposed building's distance from the EC,the development will be visible from the EC;
because of its distance, we are able to administratively review the proposal in lieu of a full ARB meeting.
We do not know whether the building will be visible (and if so,to what extent),which is why we've
1
Nino, *101
asked you to provide both photos from the EC and sight-line analysis from vantage point along the EC to
verify its potential visibility. If we concur after our review of the supporting materials we've asked you to
submit that the building will not be visible from the EC, we will not need to review building design or
materials.At that point,our review will focus on the parking lot and its associated landscaping, which
will be visible from the EC and which will alter the existing landscape and thus warrants ARB review.
I hope this clarifies matters.
Thanks,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville,VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
From:Schooley,Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu]
Sent:Thursday,June 08,2017 4:52 PM
To: Heather McMahon<hmcmahon@albemarle.org>; Margaret Maliszewski
<MMaliszewski@albemarle.org>
Subject: Birdwood Golf Practice Facility--ARB Review
Margaret and Heather—
As we were taking pictures today so we can have a more thorough ARB submittal,we thought we should
clarify the requirement of ARB review. The attached images show two views where the proposed
building and/or parking could be visible from Route 250. As shown below, we are also over 1,000 feet
from Route 250 to the nearest proposed parking space. The nearest portion of the building is over 1,250
feet from Route 250.
You have conveyed in the past that this was a grey area because of the distance from Route
250. Considering the oversight you have on the project through the SUP process,we just thought it was
worth asking if ARB approval is warranted. We would be pleased to discuss further.
<image001.jpg>
CHRIS SCHOOLEY
Senior Project Manager
University of Virginia Foundation
P.0 Box 400218, Charlottesville,VA 22904-4218
0 (434)982-3777 1 M (434) 989-9752
cschooley(a virginia.edu I UVAFoundation.com
2
•
Heather McMahon
From: Heather McMahon
Sent: Tuesday, June 06, 2017 5:12 PM
To: Schooley, Christopher D. (Chris) (cds7c)
Cc: Margaret Maliszewski
Subject: RE: SP2017-9: (Birdwood) UVA Indoor Golf Practice Facility - Amendment
Hi Chris,
Yes, I believe there is a miscommunication afoot: I have personally determined in a previous site visit that the historic
structures of the farm complex are visible (albeit, at a distance)from the EC and I'm of the opinion that at least portions
of the new building may be visible from the EC, as well (especially in the winter months when the deciduous trees
planted for screening around the proposed new parking lot will be bare). So, it is incumbent upon the applicant to prove
the degree of visibility of the proposed development,and especially if the argument that the building will not be visible
at all is being forwarded. If we thought the development would not be visible at all(and by "development" I mean the
building as well as the parking lot and its associated screening) from the EC there would be no ARB review either at the
board or staff levels.We offered the staff-level review because the development is more than 750 feet from the EC and
so its visibility is mitigated by distance. Again, if you are of the opinion that the building will not be visible from the EC at
all,that should be illustrated to us in the form of photographs and site sections. If we concur with that assessment, then
we won't need to see material samples or schedules.
I hope this clarifies matters and my apologies for any confusion. I am looking forward to seeing you at the site on
Thursday.
Thanks,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
From:Schooley, Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu]
Sent:Tuesday,June 06, 2017 4:28 PM
To: Heather McMahon <hmcmahon@albemarle.org>
Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>
Subject: Re: SP2017-9: (Birdwood) UVA Indoor Golf Practice Facility-Amendment
Heather-Thanks. Maybe I misunderstood, I thought this was a staff review because it isn't visible from the EC. If that is
the determination,you still need a section from the EC and EC pics? I should have clarified that point before submittal.
I hope to see you on Thursday on site.
Thanks.
Chris Schooley
1
UVA Foundation
(434)989-9752
On Jun 6, 2017,at 12:17 PM, Heather McMahon<hmcmahon@albemarle.org>wrote:
Hi Chris,
I have reviewed your application for completeness and there are items either missing or in need of
revision. Please see the attached letter for more detail.
If you have any questions, please feel free to contact me.
Thanks,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville,VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
From:Schooley, Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu]
Sent: Monday, May 22, 2017 12:47 PM
To: Heather McMahon <hmcmahon@albemarle.org>
Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>
Subject: RE: SP2017-9: (Birdwood) UVA Indoor Golf Practice Facility-Amendment
Thanks Heather. I pulled everything together and it will be dropped off today.
CHRIS
University of Virginia Foundation
O (434)982-3777 I M. (434)989-9752
From: Heather McMahon [mailto:hmcmahon@albemarle.org]
Sent: Monday, May 22, 2017 10:12 AM
To:Schooley, Christopher D. (Chris) (cds7c)<cds7c@eservices.virginia.edu>
Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>
Subject: RE:SP2017-9: (Birdwood) UVA Indoor Golf Practice Facility-Amendment
Hi Chris,
Yes,you would be applying for the County-wide CoA, category"Structures 750' or more from the EC..."
with no associated fee.
Please let me know if you have any further questions.
Thanks,
2
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville,VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
From:Schooley, Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu]
Sent: Monday, May 22, 2017 10:03 AM
To: Heather McMahon<hmcmahon@albemarle.org>
Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>
Subject: RE:SP2017-9: (Birdwood) UVA Indoor Golf Practice Facility-Amendment
Heather—
If you could clarify the fee,we will pull together the check asap. If possible, I could submit the package
today and drop the check off once the amount is clarified.
<image001.jpg>
It looks like it could be "Structures 750' or more from the EC no taller than 5 stories."
CHRIS
University of Virginia Foundation
O (434)982-3777 I M.(434)989-9752
From: Heather McMahon [mailto:hmcmahon@albemarle.org]
Sent: Friday, May 12, 2017 4:53 PM
To:Schooley, Christopher D. (Chris) (cds7c)<cds7c@eservices.virginia.edu>
Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>
Subject: RE: SP2017-9: (Birdwood) UVA Indoor Golf Practice Facility-Amendment
Thank you, Chris. I will look at these on Monday.
Have a good weekend,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville,VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
3
From:Schooley,Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu]
Sent: Friday, May 12, 2017 4:48 PM
To: Heather McMahon<hmcmahon@albemarle.org>
Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>
Subject: RE: SP2017-9: (Birdwood) UVA Indoor Golf Practice Facility-Amendment
Heather—
Please find attached a site plan and the Schematic Design package from our architects. Hopefully this
will help with your comments for Rachel. We will also submit on 5/22 for ARB. We also request a work
session for the first ARB meeting in June to discuss the visibility from the Entrance Corridor. We will
provide sections, note the distance from Route 250 and provide methods of screening parking.
Have a nice weekend,
CHRIS
University of Virginia Foundation
0:(434)982-3777 I M:(434)989-9752
From: Heather McMahon [mailto:hmcmahon@albemarle.org]
Sent: Friday, May 12, 2017 4:23 PM
To:Schooley, Christopher D. (Chris) (cds7c)<cds7c@eservices.virginia.edu>; cschooley@virginia.edu
Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>
Subject: RE: SP2017-9: (Birdwood) UVA Indoor Golf Practice Facility-Amendment
Hi Chris,
Thank you for your telephone call this morning.Just to clarify my role in this process, I am drafting my
comments for Rachel,the lead planner on the Special Use Permit Amendment,this week in preparation
for an in-house, departmental meeting on the 17th; my final comments are due to Rachel May 26th, at
which time she will compile all of the reviewers' comments and submit them to you by June 2'.As I
mentioned previously in my email of May 4th, architectural drawings (particularly elevations, color
renderings, and any sight-line analyses you may have) would help me hone my recommendations; if you
have such information available and care to share them with me before my final comments are due to
Rachel on May 26th, please let me know. I will try my best to review such supplemental documents and
incorporate new information to my final comments for Rachel in that brief interim period.
Also, those aforementioned supplemental materials (i.e., architectural drawings)will be necessary for
the ARB application. If you can make the May 22nd filing deadline, the application will be heard at the
July 3 r d meeting. I have copied the website links to the application and to a "preliminary site plan"
checklist of requested supporting materials below:
Application:
http://www.albemarle.org/upload/images/forms center/departments/Community Development/form
s/arb applications/ARB Application 11 2015.pdf
Checklist:
http://www.albemarle.org/upload/images/forms center/departments/Community Development/form
s/arb applications/ARB Preliminary Site Plan Checklist July 2010.pdf
Please note on the ARB application that, as per"Part B: Review Type and Fee," you should check
Preliminary/Initial Review of a Site Development Plan which has no fee To facilitate the review, staff
4
recommends that you submit an application for ARB preliminary site plan rev iew (rather than an initial
site plan for ARB review) because the submittal requirements include architectural information, which is
needed to accurately determine the degree of visibility of the proposed building from the Entrance
Corridor. Site sections are listed as a recommended submittal item in the checklist as they will be
particularly useful in this case.
Please let me know if you have any further questions.
Thanks,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville,VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
From:Schooley, Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu]
Sent:Tuesday, May 09, 2017 2:11 PM
To: Heather McMahon<hmcmahon@albemarle.org>; cschooley@virginia.edu
Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>
Subject: RE:SP2017-9: (Birdwood) UVA Indoor Golf Practice Facility-Amendment
Please let me know if we can help with anything else.
From: Heather McMahon [mailto:hmcmahon@albemarle.org]
Sent:Tuesday, May 09, 2017 2:07 PM
To:Schooley, Christopher D. (Chris) (cds7c)<cds7c@eservices.virginia.edu>; cschooley@virginia.edu
Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>
Subject: RE: SP2017-9: (Birdwood) UVA Indoor Golf Practice Facility-Amendment
Hi Chris,
Thank you, I appreciate your sending this additional document to me; and thank you for referring me to
Brian Hogg, who answered my outstanding questions during our recent telephone conversation. I
believe that I can move forward on my recommendations to the lead planner on the Special Use Permit
(SP2017-9) without further materials, but if I do have any more questions, I hope you don't mind if I
email you again.
Thanks,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
5
Seri
From:Schooley, Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu]
Sent:Tuesday, May 09,2017 1:54 PM
To: Heather McMahon<hmcmahon@albemarle.org>; cschooley@virginia.edu
Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>
Subject: RE:SP2017-9: (Birdwood) UVA Indoor Golf Practice Facility-Amendment
Heather—I've attached Rachel Lloyd's historic landscape report for your review. Please let me know if
you have any questions.
Thanks.
Chris
From: Heather McMahon [mailto:hmcmahon@albemarle.org]
Sent: Monday, May 08, 2017 5:03 PM
To:Schooley, Christopher D. (Chris) (cds7c)<cds7c@eservices.virginia.edu>; cschooley@virginia.edu
Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>
Subject: RE:SP2017-9: (Birdwood) UVA Indoor Golf Practice Facility-Amendment
Hi Chris,
Thank you for your email and telephone message (I'm sorry I missed your call). Margaret has been out
on a site visit all afternoon and I would like to confer with her tomorrow morning before responding in
full.
Thanks,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville,VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
From:Schooley,Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu]
Sent: Monday, May 08, 2017 2:03 PM
To: Heather McMahon<hmcmahon@albemarle.org>; cschooley@virginia.edu
Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>
Subject: RE:SP2017-9: (Birdwood) UVA Indoor Golf Practice Facility-Amendment
Heather—
I have attached the conceptual diagrams we used to site the building. We used the viewshed from the
Mansion to help determine the best location of the building. As you can see, we will also be lightly
touching the existing structure, but refurbishing the building as the "head house" to the overall
complex One of the main reasons we moved from the other site was the potential to renovate the
historic Gillette garden on the east side of the Mansion and how we wanted the landscape to the east to
remain more open. We liked how this proposed structure would sit behind the existing barn structures
from approach.
6
Brian Hogg,the Architect for Historic Preservation with the University has directed this process (and is
our liaison with DHR). We have very strong feelings about the appropriateness of any structure within
the Birdwood Mansion precinct. Brian has been a great help as he has studied this site for nearly 20
years and was able to provide great direction on how the building should be attached. Rachel Lloyd also
provided a Historic Landscape study which determined the limits of the precinct of the Birdwood
Mansion that should be preserved. Rachel's study was a part of the previous SUP process as justification
for the building siting. Rachel is serving as the landscape architect for the project.
The parking will certainly be closer to the Mansion but we feel that grading and planting will help blend
the parking into the site better than before. We also took great care on laying out the access road to
the parking so it was more agrarian in scale.
All of these issues are being documented during the site plan process. We are hesitant to provide too
much documentation during the Special Use process since we recently were exposed by that level of
detail. If you find it acceptable, it would be preferable on our part to make the final appropriateness in
historic context to be determined by Brian Hogg (this is a UVA building, on a land-lease on UVAF
property) and documented as part of the final site plan approval. Brian will be involved heavily and we
would prefer to continue to follow his direction on how the existing building should be rehabilitated,
how the building should be sited, etc.
Please let me know how you would like us to proceed. We value your contribution in this process, we
just wanted to clarify that these issues are at the forefront of our planning efforts and will be reviewed
regularly by UVA as we move forward.
Thanks.
Chris
From: Heather McMahon [mailto:hmcmahon@albemarle.org]
Sent: Monday, May 08, 2017 1:03 PM
To:Schooley, Christopher D. (Chris) (cds7c)<cds7c@eservices virginia.edu>; cschooley@virginia.edu
Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>
Subject: RE: SP2017-9: (Birdwood) UVA Indoor Golf Practice Facility-Amendment
Hello Chris,
Yes, Margaret just forwarded me your voicemail, as I have been asked to provide comments on this
project. I'm stepping out for a community meeting from 1-3 pm, but if you would like,we can discuss
this further over the telephone after 3 pm.
As I understand the background of this project heretofore,the VDHR's comments were predicated upon
a previous concept plan that placed the facility, as you mentioned, 342 feet to the east of its current
placement. Has the VDHR seen the new proposed concept plan ("West site plan") and had a chance to
comment on that scheme as opposed to the old one? I do not believe that the previous VDHR comment
applies to the new scheme,given that entirely different historic resources will be impacted, and,
following my visit to the Birdwood grounds today, it is clear that the new facility will be much more
visible from the mansion and its curtilage than the previous placement.
I am able to make my comments and recommendations based on the materials you have submitted, so
you are not obliged to commit further documentation for the SP; however, I wanted to offer you all
7
Nov `41.0
some questions my comments will raise in case you had further documents or information that could
help clarify some issues and answer those questions.
Thanks,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville,VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
From:Schooley, Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu]
Sent: Monday, May 08, 2017 12:50 PM
To: Heather McMahon <hmcmahon@albemarle.org>; cschooley@virginia.edu
Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>;Tim Padalino<tpadalino@albemarle.org>;
Rachel Falkenstein<rfalkenstein@albemarle.org>
Subject: RE:SP2017-9: (Birdwood) UVA Indoor Golf Practice Facility-Amendment
Heather—I have a call in to Margaret to discuss this further. With UVA's Office of the Architect
overseeing this project as well as review by DHR to confirm that we are not impacting the historic
elements on the site,we may be able to work out something that provides sufficient rehview without
committing too much to documentation for the SP. That was the issue previously, by providing a site
plan for the SP we are back asking for another SP amendment although the building is largely the same
only sited 342'to the west.
Thanks for bringing this to our attention.
Chris
From: Heather McMahon [mailto:hmcmahon@albemarle.org]
Sent:Thursday, May 04, 2017 5:15 PM
To:cschooley@virginia.edu
Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>;Tim Padalino<tpadalino@albemarle.org>;
Rachel Falkenstein<rfalkenstein@albemarle.org>
Subject:SP2017-9: (Birdwood) UVA Indoor Golf Practice Facility-Amendment
Good afternoon, Mr.Schooley,
I have been asked to provide comments on the Special Use Permit(SP2017-9)for the proposed new
UVA Indoor Golf Practice Facility on the Birdwood grounds from the perspective of Historic Preservation;
I'm hoping you could clarify/answer some questions I have and provide additional materials that could
help hone my comments before they are due to the lead planner on this project by May 17.
As the conceptual plan submitted with the SP shows a potential development area that is extensive, I
could not recommend the proposed general location until I better understand how the new facility and
its associated parking would impact the historic structures and landscape features of this significant site.
An email sent to my colleague, Rachel Falkenstein,on February 24, 2017 includes an attachment (which
I have included with this email)of a more detailed concept plan ("West site plan") in which the
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proposed facility is located southwest of the mansion,among the early 20th-century stone farm
buildings. Can you clarify whether this placement is the most current concept plan?
If this placement is what is being proposed, could you please provide more information on how the new
facility will be placed vis-à-vis the historic rubble-stone garage? For instance,the site plans that were
submitted with the Site Development Plan (SDP2017-19) application show the historic stone garage
attached or integrated into the new facility rather than abutting it,which is suggested in the February
concept plan I've attached to this email.Architectural elevations and plans would clarify these
questions,and if you have such, please provide them at your earliest convenience. Similarly,the two
architectural renderings included in the SDP were reproduced in black-and-white, making them difficult
to read; please provide color versions of the renderings for review.
My comments would also benefit from understanding what level of restoration versus rehabilitation is
being proposed for the three historic farm structures(the garage,the granary, and the silo)that will be
most impacted by the new facility if the placement is, indeed,what is proposed in the February concept
plan ("West site plan").Also, I know that the VDHR commented upon the original scheme, in which the
new facility's placement was due south of the main house—has the VDHR commented upon this new
site placement? If you have comments from the VDHR, I would be pleased to have them as well,as they
will inform my own.
I look forward to hearing from you. Please feel free to email or telephone me if you have any questions.
Thanks,
Heather McMahon,Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville,VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
<ARB2017-52 Action letter- county wide incomplete.pdf5
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