HomeMy WebLinkAboutARB201800153 Correspondence 2018-12-11Heather McMahon
From: Heather McMahon
Sent: Tuesday, December 11, 2018 4:01 PM
To: Michele; Christopher Perez
Cc: Margaret Maliszewski
Subject: RE: Deferral Fwd: [EXTERNAL] Fwd: Longhorn Charlottesville Albemarle Co
Received, thank you.
Please be in touch when you would like the deferment to end/when you are ready to resubmit.
Thanks,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
From: Michele <michelew@ldreeves.com>
Sent: Tuesday, December 11, 2018 3:52 PM
To: Heather McMahon <hmcmahon@albemarle.org>; Christopher Perez <cperez@albemarle.org>
Cc: Margaret Maliszewski <MMaliszewski@albemarle.org>
Subject: Deferral Fwd: [EXTERNAL] Fwd: Longhorn Charlottesville Albemarle Co
Requesting a deferral for LongHorn. Please see the message below from Jack DeGagne, Darden Site Development
Manager.
Thanks,
Michele "Shelly" Wright
Ph 540.969.8221
michelewPIdreeves.com
Begin forwarded message:
From: Jack Degagne <JDegagne@darden.com>
Date: December 11, 2018 at 3:41:10 PM EST
To: Michele <michelew@ldreeves.com>
Cc: Robert Hey <RHev@darden.com>, Jason Holland <JHolland@darden.com>
Subject: RE: [EXTERNAL] Fwd: Longhorn Charlottesville Albemarle Co
Michele,
Please let Heather know that we are deferring application to a later date as we revise landscape and
provide additional plans. Not sure if we will go with a concept plan or prelim. site plan.
Give me a call to discuss.
Jack DeGagne, Site Development Manager
Darden, Inc.
1000 Darden Center Drive
Orlando, FL 32837
407-342-6781 cell
Email: idegagne@darden.com
From: Michele [mailto:michelew@ldreeves.com]
Sent: Tuesday, December 11, 2018 11:39 AM
To: Jack Degagne <JDegagne@darden.com>
Subject: [EXTERNAL] Fwd: Longhorn Charlottesville Albemarle Co
Below is an email I just received from the ARB staff person. She is checking back because of the
additional submission requirements in order to stay on the ARB agenda for 01/07. We are almost out of
time to submit the additional materials. I fully understand we are on hold!
Thanks,
Michele "Shelly" Wright
Ph 540.969.8221
michelew@ldreeves.com
Begin forwarded message:
From: Heather McMahon <hmcmahon@albemarle.org>
Date: December 11, 2018 at 10:49:36 AM EST
To: Michele <michelew@ldreeves.com>
Cc: Margaret Maliszewski <MMaliszewskipaibemarle.org>, Christopher Perez
<cperez@albemarle.org>
Subject: RE: Longhorn Steakhouse
Hi Michele,
I'm following up on Chris' email (below) from December 41h to inquire whether you and
your client wish to move ahead with the ARB submission we received November 261h
and that is docketed for the January 7th, 2019 ARB meeting. I just want to be clear that
there are two options for moving ahead with your ARB application as it stands:
I review the materials you have submitted as a Concept Plan/Advisory Review.
The ARB then makes its recommendation to the Site Agent (i.e., Chris) in regards
to the Special Exception you are requesting.
You defer this ARB application until all materials are received for a complete
review, either as a Concept Plan/Advisory Review or as Preliminary Site Plan
review.
If you choose the first option, I want to be clear that staff has reservations about the
configuration of the ramp proposed for the Entrance Corridor, Route 29. Without having
undertaken a full review of the proposal as yet, I cannot say definitively whether we will
support this feature in our staff report to the ARB.
If you choose to defer, I need an email response from you saying as much. Regardless of
which option you choose, I would like a response indicating your decision by tomorrow
at close of business in order for me to provide a staff report for the January 7th ARB
date. If I do not hear from you by tomorrow, I may not have your staff report done in
time for the meeting on January 7th (due to the holiday schedule) and your item will be
rescheduled for the next meeting.
Please let me know at your earliest convenience how you wish to move forward.
Thanks,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
434-296-5832 x3278
hmcmahon@albemarle.org
From: Christopher Perez
Sent: Tuesday, December 04, 2018 11:53 AM
To: Michele <michelew@ldreeves.com>
Cc: Heather McMahon <hmcmahon@albemarle.org>; Margaret Maliszewski
<MMaliszewski@albemarle.org>; Andrew Gast -Bray <agastbrav@albemarle.org>
Subject: Longhorn Steakhouse
Michele,
RE: Longhorn Steakhouse
As discussed the initial site plan is still deferred and shall be fully revised and
reviewed prior to initial site plan approval. The most recent submittal was a
revision of the variation/SE request and the plan provided is to be used as a
concept plan for ARB and BOS consideration.
Heather has provided the following guidance: "After some consideration,
Margaret and I believe we can take the present application to the ARB as a
Concept Plan/Advisory Review [for a Special Exception Request] on January 7.
However, the submission still fails to meet the checklist for a Concept
Plan/Advisory Review in one regard: the site plan you submitted is missing
"Existing and proposed topography and conceptual grading drawn with contour
intervals of 5-feet or less, and with sufficient offsite topography to describe
prominent and pertinent off -site features and physical characteristics, but in no
case less than 50-feet outside of the site," noted in section B.B. If you can provide
me this information before December 10 at the latest, and preferably by this
Friday, December 7, my staff report and review will be complete; if not, then my
staff report will mention this lack of data. It may mean that my staff report
recommends that the applicant revises the application to provide this information
for a subsequent review, or the ARB may ask for such information at the meeting.
I just want to make you aware of that.
One more thing: although Margaret, Chris, and I have not undertaken a full
review of this submission, we are aware of the ramp feature that is proposed for
Rt. 29, to provide bicycle and pedestrian access directly to the site from the right-
Heather McMahon
From: Christopher Perez
Sent: Tuesday, December 04, 2018 11:53 AM
To: Michele
Cc: Heather McMahon; Margaret Maliszewski; Andrew Gast -Bray
Subject: Longhorn Steakhouse
Michele,
RE: Longhorn Steakhouse
As discussed the initial site plan is still deferred and shall be fully revised and reviewed prior to initial site plan
approval. The most recent submittal was a revision of the variation/SE request and the plan provided is to be
used as a concept plan for ARB and BOS consideration.
Heather has provided the following guidance: "After some consideration, Margaret and I believe we can take
the present application to the ARB as a Concept PlanlAdvisory Review Cfor a Special Exception Request] on
January 7. However, the submission still fails to meet the checklist for a Concept Plan/Advisory Review in one
regard: the site plan you submitted is missing "Existing and proposed topography and conceptual grading drawn
with contour intervals of 5-feet or less, and with sufficient offsite topography to describe prominent and
pertinent off -site features and physical characteristics, but in no case less than 50-feet outside of the site," noted
in section B.B. If you can provide me this information before December 10 at the latest, and preferably by this
Friday, December 7, my staff report and review will be complete; if not, then my staff report will mention this
lack of data. It may mean that my staff report recommends that the applicant revises the application to provide
this information for a subsequent review, or the ARB may ask for such information at the meeting. I just want to
make you aware of that.
One more thing: although Margaret, Chris, and I have not undertaken a full review of this submission, we are
aware of the ramp feature that is proposed for Rt. 29, to provide bicycle and pedestrian access directly to the site
from the right-of-way. While we believe this connection is important, we believe this design solution is not
appropriate for the Entrance Corridor and we will not recommend approval of the site plan to the ARB given
the magnitude of this feature on the Entrance Corridor. We encourage you to find alternate design solutions that
would require less pavement and railing. Please let me know if you have further questions."
I would like to use this opportunity to discuss the proposed pedestrian and bike connection. Whereas you have
provided a compact 10' shared multi use path from the sidewalk along the frontage to the site, and moved a
long way towards meeting the suggestions of staff, we think some improvements will improve what you are
providing and more likely to receive endorsement from the pertinent boards and commissions. After an initial
review staff does not feel this design forwards the intent of the 10' shared multi use path because it is not
convenient for cyclists to use. The short switchbacks require riders to get off their bikes and walk up the hill.
Staff thinks that there is a better, more usable design that would make it more convenient for all
users. Additionally, I have a feeling this design will not be aesthetically pleasing to the ARB upon their review
of the profile due to the large concentration of pavement and railings fronting the EC (as discussed above). To
these ends, I offer the following suggested change:
Provide a 6' wide sidewalk along the access road south of the site, provide a sidewalk min 5' bordering the
parking (I'd prefer 6'), and replace the proposed 30' ramp with a 5' wide staircase accessing the frontage (see
below).
ti .1 '4 1 1
and
and
MIA
W,
Let me know if you have any questions. Thank you
Christopher Perez I Senior Planner
Department of Community Development lCounty of Albemarle, Virginia
401 McIntire Road I Charlottesville, VA 22902
434.296.5832 ext. 3443
From: Christopher Perez
Sent: Friday, November 30, 2018 4:14 PM
To: 'Michele' <michelew@ldreeves.com>; Heather McMahon <hmcmahon@albemarle.org>
Cc: Jack Degagne <JDegagne@darden.com>; Margaret Maliszewski <MMaliszewski@albemarle.org>
Subject: RE: ARB2018-153: Longhonr Steakhouse Initial, resubmission -- application incomplete
Michele,
I have some additional feedback on revisions to the plan that I will send you on Monday... please wait till you
hear from me before you make a decision on your next move with this plan....
Thank you
Christopher Perez I Senior Planner
Department of Community Development lCounty of Albemarle, Virginia
401 McIntire Road I Charlottesville, VA 22902
434.296.5832 ext. 3443
From: Michele <michelew@ldreeves.com>
Sent: Friday, November 30, 201812:48 PM
To: Heather McMahon <hmcmahon@albemarle.org>
Cc: lack Degagne <JDegagne@darden.com>; Margaret Maliszewski <MMaliszewski@albemarle.org>; Christopher Perez
<cperez@albemarle.org>
Subject: Re: ARB2018-153: Longhonr Steakhouse Initial, resubmission -- application incomplete
Ok. We are determining our best and most efficient course of action. We have everything available except the drainage
and grading and may decide to revise those immediately. Jack or I will update you.
Thanks,
Michele "Shelly" Wright
Ph 540.969.8221
michelew@ldreeves.com
On Nov 30, 2018, at 10:02 AM, Heather McMahon <hmcmahon@albemarle.org> wrote:
Hi Michele,
From our previous email conversations, I thought that you intended to submit a full, revised Initial Site
Plan set for review to both Planning staff (i.e., Chris) and to ARB staff; in which case, for the ARB review
process, your revised project would undergo the same level of review (i.e., full board review) as your
first submission. The checklist for a Preliminary Review of a Site Development Plan (which we also use
for Initial Site Plans) can be found here. I want to draw your attention to Part 13.13; what you have
submitted is missing the criteria for: existing and proposed topography; location and size of existing
proposed utilities and easements; and conceptual stormwater management plan. Without this data, my
review of an Initial Site Plan cannot be complete.
I have conferred with Chris, and I understand that you have submitted this in consideration of a special
exception. While the data your provided may suffice for such a review as a special exception, it does not
for ARB review of an Initial Site Plan. What you have submitted more closely aligns with the
requirements for an ARB Concept Plan/Advisory Review, the checklist for which can be found here. We
could take this to the ARB on January 7, 2019 as a Concept Plan, but you would still need to come to the
ARB again in the future with a full Initial Site Plan set.
So, my recommendation is that you defer indefinitely until you have a full Initial Site Plan Set in hand.
You will need to respond to this email and inform me that you wish to defer. If I hear from Chris in the
near future that what you have submitted meets his requirements, then we will re-evaluate how to
move forward.
Thanks,
Heather McMahon, Senior Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
434-296-5832 x3278
hmcmahon@albemarle.ore
From: Michele <micheiew@idreeves.corn>
Sent: Friday, November 30, 2018 9:18 AM
To: Heather McMahon <hrncrnahon@albemarle.org>
Cc: Jack Degagne <JDega E.e@darden.co n>
Subject: Re: ARB2018-153: Longhonr Steakhouse Initial, resubmission -- application incomplete
Heather: We are on hold with the engineering related site plan review until the Special Exception is
approved. Since we have significant layout changes due to the mandated building position change and
new multi -use path, we do not want to do grading and drainage revisions until we at least have the first
Special Exception review for this week's resubmission.
Can the ARB progress without grading and drainage plans?
Thanks,
Michele "Shelly" Wright
Ph 540.969.8221
michelew@ldreeves.com
On Nov 29, 2018, at 3:22 PM, Heather McMahon <hmcmahon@albemarle.org> wrote:
Hello Michele and Jack,
I have just checked your application package for completeness and it is incomplete.
Review cannot commence until the missing information is provided and the application
is deemed complete. 8 hardcopies of a complete site plan set are required for a full
review of an Initial Site Plan. Your scheduled ARB meeting date may be postponed if
copies are not received in a timely manner.
Please see the attached checklist for the areas in which your application is deficit.
Furthermore, your previous submittal of an Initial Site Plan included the following:
Sheet #
Drawing Name
Dra
Dat,
C1.1
Cover Sheet
8/2'
C2.1
General Notes/Tree Conservation Plan
8/2
C2.2
Demolition Plan
8/2
C2.3
Site Plan
8/2-
C2.4
Grading Plan
8/2
C2.5
Drainage & Utility Plan A
8/2
C2.6
Drainage & Utility Plan B
8/2
C3.1
Utility Profiles (Storm)
8/2
C3.2
Utility Profiles (Sanitary)
8/2-
C3.3
Utility Profiles (Sanitary)
8/2-
C4.1
Lighting Plan
8/2
C4.2
Lighting Plan Details
8/2
C5.1
Soil Erosion & Sediment Control Plan
8/2
C5.2
Soil Erosion & Sediment Control Notes & Details
8/2
C6.1
Construction Details
8/2*
C6.2
Construction Details
8/2
C6.3
Construction Details
8/2
C6.4
Construction Details
8/2-
C6.5
Construction Details
8/2
C6.6
Construction Details
8/2
C7.1
Soil Boring Logs
8/2
C8.1
Vehicle Circulation Plan (WB-67)
8/2
C8.2
Vehicle Circulation Plan (Refuse)
8/2
L1.1
Landscape Plan
8/2