HomeMy WebLinkAboutARB201700029 Checklist - Project Closeout (Administrative) 2018-02-14 ARCHITECTURAL REVIEW BOARD
FILE CLOSEOUT / IMAGING CENTER INSTRUCTIONS
CHECKLIST
Please complete this form within 30 days of final action,place in folder and forward to CDA for QC and
status label. CDA will forward to the Imaging Center for digital closeout. Imaging Center will return the
file to the Planning Division once documents are in the Laserfiche Repository.
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LEAD REVIEWER FULL NAME: Margaret Maliszewski FINAL ACTION DATE: a/`t/er
______--_______________________________________
COUntyVieW: the following items must be available in CountyView
® Staff report, actions, final approval letter, updated status on Application 1 page _ _ _________
Hardcopy— File Folder Closeout: All items listed should be placed in project folder, in reverse j
chronological order(latest on top).
Please check each item included in this folder. To indicate that an item is not applicable to this file,place an"N/A"
next to the check box. The Lead Reviewer has the discretion to include any item deemed necessary to provide
clarity to the file. Please indicate those items on the"Other" lines provided.
Digital Closeout Instructions: Below each item please indicate if Imaging Center is to scan the
document; or, if the document is already in digital format,note that it can be saved to LaserFiche. Please provide
the digital location(path/name)of the document in the space provided.
Application k /),!) CS
❑ Scan Saved location `� P
❑ Notification letter �//�
❑ Scan El Saved location
Applicant Correspondence(to/from—including emails; do not include duplicate emails)
❑ Scan ❑ Saved location
Review comments
❑ Scan ❑ Saved location
Approved plan(site, architec ro al and/or sign plan is my�rkedGwe S
❑ Scan /1 Saved location �//
I
Action Letter(s), including final approval letter(Certificate )AppropriatenessJe�ttt r)c.
❑ Scan WI Saved location (/� /G% ( 4/ cY 1
❑ ARB presentation display documents(in separat , lalXI envelope)
❑ Scan IIISaved location /
❑ Review history form 1 /i
❑ Scan El Saved location N
❑ Other Items(Please explain)
❑ Scan n Saved location
❑ Other Items(Please explain)
❑ Scan ❑ Saved location
❑ Other Items(Please explain)
❑ Scan D Saved location
• At the planner's discretion, copies of unapproved plans may be placed in the file if they lend clarity to the
review/file. If such plans are included, they should be clearly marked as unapproved and contain a I
I note clarifying why the were included.
ID Scan j Saved location
NOTES: ARB project folders will be accepted by the Imaging Center when the following items are complete:
1) Checklist is completed and included in folder;
2) Documents are Acco-fastened(except plats/plans),and in chronological order(latest documents on top);
with Review History Form on top;
3) Documents are sufficiently identified as to which need to be scanned or saved to LaserFiche.
If the above items are not complete,Imaging Center staff will circle the incomplete item and return folder to the
appropriate Division Head.
5/29/2012—Revised 11/19/2012