HomeMy WebLinkAboutARB201600088 Review Comments 2016-08-27 Ron Higgins
From: Margaret Maliszewski
Sent: Saturday,August 27, 2016 4:12 PM
To: Ron Higgins
Subject: Planned Parenthood recommendation
Ron, I forgot again - the recommendation for Planned Parenthood needs to address both the SP request and the site plan
amendment. It would look like what I've copied below (without the funky indents). Also, to make it clear from the
beginning of the report that the two actions are needed, the "Proposal" on page 1 should be revised to indicate that
amendments to both the SP and the site plan are needed. Thanks!
SUMMARY OF RECOMMENDATIONS
Staff recommends the following as the primary points of discussion:
1. The heights of shrubs along the building/site frontages being shown as container sizes instead of
heights.
2. The locations of shrubs along the Hydraulic Road frontage in the VDOT right-of-way.
Regarding the Special Use Permit:
Staff recommends that the ARB forward the following recommendation to the Planning Commission: The
ARB has no objection to the request for the Special Use Permit.
Regarding the Letter of Revision:
Staff recommends approval of a Certificate of Appropriateness, pending staff administrative approval of the
following conditions:
1. Add the following note to the site plan: "Visibility of all mechanical equipment from the Entrance
Corridor shall be eliminated."
2. Add the following note to the landscape plan: "All site plantings of trees and shrubs shall be allowed to
reach, and be maintained at, mature height; the topping of trees is prohibited. Shrubs and trees shall be
pruned minimally and only to support the overall health of the plant."
3. Revise the plant schedule to identify all shrub heights fronting the street or building at 24".
4. Revise drawings to show plantings on both sides of the rear fence bump-outs as described in the narrative
and detail 2.
i
5. Revise the plan to add landscaping at the base of the freestanding sign as approved in 2005 or provide
alternate landscaping for staff review/approval.
6. Provide assurances that the proposed shrubs along the frontage within the VDOT right-of-way are
approved by VDOT.
2
COUNTY-WIDE CERTIFICATE OF APPROPRIATENESS
Safety fencing
DESIGN CRITERIA
Height No er than required for safety.
Materials No in link.No chain link with vinyl slats.
• inyl is generally not appropriate for the EC. It may
be considered in situations where it is located at a
distance from the EC if the surface is not shiny or
reflective. Planting along the fence may be
considered a mitigating factor for vinyl fencing, if
the planting will have immediate impact.
Colors Colors should be dark; for example, black or Charleston No shiny, reflective finishes.
green.
Style Styles should be similar to those examples previously
approved by the ARB. (See 10/31/08 memo.)
COUNTY-WIDE CERTIFICATE OF APPROPRIATENESS
Screening fencing
DESIGN CRITERIA
Height Height should be as low as
possible while maintaining
full screening.
Size/Scale Lengths of 80' or more Length of fence should be
must provide variation by mitigated through surface
using changes in height, relief, either in detail or
different material massing.
combinations, projections
forward or back, piers,
other similar features, or a
combination of these.
Structyr-e Design Minimize the place of the Detailing should be used to Ornamental screening
fence structure in the mitigate surface and texture. fences may be approved on
landscape. Design and a case-by-case basis.
detailing should be simple.
Fences along pedestrian
routes should be scaled and
detailed relative to human
size.
Mat s Possible fence aterials No chain link with or without Metal panel fencing will
include ood,w od vinyl slats.No barbed wire, likely require planting
composi , e, brick, razor wire or similar devices. along the fence for
decorative concrete block, Length and visibility of fence mitigation.
metal panels, or a will be considered in
combination of these determining appropriate fence
materials. material.
Fence material should
match or complement the
materials found on the
building and/or adjoining
structures or landscape.
Fence materials should
have a proven track record
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Ron Higgins
From: Ron Higgins
Sent Monday,August 08, 2016 9:19 AM
To: Margaret Maliszewski
Subject RE. Planned Parenthood ARB application
Margaret. Thanks for this It is wonderful. It should not be a problem getting a report to you by the 24th. I will do a
meeting request for us for tomorrow.
Ron H.
From: Margaret Maliszewski
Sent: Friday,August 05, 2016 2:51 PM
To: Ron Higgins<rhiggins@albemarle.org>
Subject: Planned Parenthood ARB application
Ron,
I see that you are out this afternoon and I am out on Monday, so I thought I'd leave the Planned Parenthood Site
Upgrade ARB file for you. We can get together on Tuesday to talk about it, or after you've had a chance to look it over.A
few things to note:
1. There is a "checklist for completeness" in the file, which Sam (my intern, now gone) completed. It looks like
there is sufficient info to continue with review. If you find otherwise,just let me know.
2. The applicant submitted material samples(wood and block).They are on the Sep 6 shelf in my office.
3. It looks like this will be primarily a landscape,fence and dumpster review. I've attached the relevant review
checklists to this message and put hard copies in the ARB file.
4. This project goes to the ARB on September 6 (Tuesday). We'll need to send the staff report out on August 29/30,
so it would be great if you could have a draft report completed by the middle of the week of the 22nd. If that
looks like a problem with your schedule, please let me know. For this report,you'll probably want to just delete
the guidelines that are for buildings,grading and other items that aren't part of this proposal.
Thanks so much for your help and let me know if you have questions.
Margaret
Margaret Maliszewski, Principal Planner
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville,VA 22902
434-296-5832 x3276
mmaliszewski@albemarle.org
1
Evra
ecr- .
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road,North Wing
Charlottesville,Virginia 22902-4596
Phone(434)296-5832 Fax(434)972-4126
Memorandum
To: Mike Gallahue
From: Christopher P. Perez
Date: June 23, 2016
Subject: Planned Parenthood—Mandatory Pre-application meeting 6-13-16
The following are County staff comments regarding the above noted pre-application meeting.
This meeting satisfies the requirement for a pre-application meeting prior to submittal of your
special use permit(SP) amendment application. The purpose of the meeting is summarized
below:
(i)provide the applicant and the county a common understanding of the proposed project; (ii) inform
the applicant about the proposed project's consistency with the comprehensive plan, other relevant
policies, and county regulations; (iii) broadly ident the planning, zoning and other issues raised by
the application that need to be addressed by the applicant; (iv) inform the applicant about the
applicable procedure; and(v) allow the director to identibi the information the applicant must
submit with the application, including the supplemental information delineated in subsection (c).
Receiving the relevant supplemental information will allow the application to be comprehensively
and efficiently reviewed.
The following are staff comments for your proposal to amend condition#1 of SP1998-038 on TMP
06100-00-00-013A0 at 2964 Hydraulic Road. The parcel is zoned R-10,Entrance Corridor(EC), and
has a SP w/conditions. The SP amendment application/review fee is $1,075. To facilitate these
changes a minor site plan amendment will also be required to SDP2001-063. The minor site plan
amendment application/review fee is$538 but will be waved when submitted together with the SP.
Please submit both the SP and the minor amendment simultaneously, as the minor amendment will
act as the concept plan for the SP amendment.
(i)provide the applicant and the county a common understanding of the proposed project;
The applicant proposes to disturb the undisturbed 15 foot buffer strip abutting Garden Court to
remove the overgrowth of ivy and compromised trees,and install new screening trees and shrubs
within this area. They also plan to install physical improvements within the buffer(a portion of the
proposed brick patio,pervious pavers to serve the patio, 18 inch tall retaining wall, and 4 foot tall
screening fence). The applicant also proposes to disturb the 15 f•.• suffer strip abutting the
Townwood units in order to relocate and replace the existin__ six fo• tall screening fence and install
additional plantings in the buffer area.
The following are part of the minor site plan amendment but do not require am`end_ment to the SP• .
relocateakflumpster, omit 3 parking spaces, install a brick patio and seating adjacent to the
building,and replant native shr bsu wit m ib-retention basin.
(ii) Consistency with the Comprehensive Plan
• No apparent inconsistencies with the Comprehensive Plan goals or objectives have been
identified. This site is within Neighborhood 1 of Places 29 and has a comp plan designation
of Urban Density Residential which supports offices and service uses.
-t (iii) broadly identify the planning,zoning and other issues raised by the application that need to be
addressed by the applicant
• Applications-To amend condition#1 of the SP to disturb the established buffers to adjacent
properties requires a SP application and an Architectural Review Board(ARB)application.
Margaret Maliszewski is your primary contact point for the ARB application. Christopher
Perez is your primary contact point for the SP application.
The proposal will also be required to go through the site plan process. It has been determined
that this proposal may be processed a__j._4_ 1/._...1j.ax_araendniejaLSubmit the minor amendment as
the concept plan for the SP.
• andscaping - Landscaping will be of primary concern during the ARB review and the
Planning/Zoning's review. Include as part of the minor site plan amendment a full landscape
plan that complies with section 32.7.9 and complies with EC landscaping requirements and
mitigates the visual impacts of the proposed improvements.
• Parking Requirements-Because the site seeks to reduce the required parking onsite,
ovide a parking study which supports this reduction. The Zoning Administrator will review
„7„.pr'
the parking reduction request with the application. Provide revised parking calculations on
the minor site plan amendment.
• Lighting-If existing site lighting is being modified or relocated,or if new lights are being
t4added,then a lighting plan shall be required. Modified, relocated and new lighting must meet
lx Zoning Ordinance requirements and ARB guidelines.Photometric plans shall distinguish
between existing lighting to remain unmodified and proposed lighting. Proposals that
increase nonconformities will not be approved.
• umpster Location -The proposed location of the dumpster may r
vehicles servicing trash pickup as well as vehicles entering and leaving the site.problem
fss will be
evaluated during the review of the plan. It may be appropriate to relocate the dumpster and
/or reassess the site's waste pickup options based on the amount of waste generated from the
facility.
• Fire and Rescue was not able to attend the pre application meeting. It is suggested that prior
to submitting a site plan that the applicant contact Fire and Rescue and determine if there are
any issues with the proposal before making an application. Contact information:Robert
Gilmer, Assist. Fire Marshal- Office 434-296-5833 and Cell 434-531-6606
• There does not appear to be any apparent engineering issues with the proposal.
(iv)Applicable procedures
• SP application submittal with associated project narrative and minor site plan amendment
(which will act as the conceptual plan), as described in the"Special Use Permit Checklist"
(provided to you along with these comments).
• Community Meeting-the applicant is required by the Albemarle County Code to hold a
community meeting as part of the review of the SP request.The meeting shall be held no
later than 30 days after submittal of the SP application. Upon request of the applicant
County staff can provide a list of which nearby properties are required to be notified.
Community meeting guidelines are attached.
• If the applicant knows of any waivers or modifications that are needed to implement the
proposed plan, staff recommends that those requests be submitted with the SP application.
Staff will then determine if the waivers should be approved with the SP action or deferred
for action with site plan approval.
(v)Identify the information the applicant must submit with the application, including the
supplemental information
• Minor amendment of the site plan(which will act as the Concept plan)w/full landscape
plan.
• Attached pre-application checklist. This checklist will need to be filled in, signed, and
submitted with the SP application.
• Submit a separate ARB application with the corresponding checklist(for a conceptual
plan/advisory review)at the time the SP application is made.
• Parking study which supports the reduction in parking for the use.
If you have any further questions, please contact me at 434.296.5832 ext. 3443.
Sincerely,
_-- _:
Christopher P. Perez
Senior Planner
Attached:
- SP Application
-Minor Amendment Application
- SP Checklist
- Community Meeting Guidelines
- Community Meeting Letter Template
-ARB application w/corresponding checklist