HomeMy WebLinkAboutSDP201800040 Review Comments Appeal to BOS 2019-05-31COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
(434) 296-5832
May 31, 2019
Justin Shimp
Shimp Engineering
201 E. Main Street, Suite M
Charlottesville VA 22902
RE: SDP201800040 Hunters Way — Major Site Plan Amendment
Mr. Shimp:
Your Major Amendment application has been reviewed. In order for the amended site plan to be approved the
following revisions and items are required:
1. 132.5.2(B) & 16-1001 Well and Septic. The plan proposes more than 2 connections to the well and the
septic system. More than two connections to the well and the septic system require Board of Supervisor
approval of a central water supply and/or central sewerage system. Board of Supervisors approval of the
central systems shall be received prior to site plan approval. Additionally, prior to site plan approval the
Planning Commission shall approve the central systems in a Compliance of the Comprehensive Plan (CCP)
review.
Rev 1: The applicant requests the Board of Supervisors review this request; however, an application for the
request has not been submitted. LINK to application. Notably, since this original review comment was
made the ordinance was amended with regard to uses not served by public water in the HC zoning district.
The adopted ZTA requires a special use permit for the coffee drive through (eating establishment) as
proposed because the use is not served by either public water or an approved central water supply [Section
24.2.2(18)].
Prior to site plan approval one of the above application types shall be applied for/acted on/and approved by
the Board of Supervisors. Please request a deferral of the site plan and submit the appropriate application
request. Rev 2. Comment addressed, the revised Plans only provide 2 connections.
2. [30.6.3(a)2] Special Use Permit. Outdoor storage uses located in an Entrance Corridor (EC) require a
Special Use Permit. The previous approved plan for the auto repair shop did not require a SUP because the
"vehicles awaiting repair" where previously central to the site and were adequetly screened from the EC.
The changes in the level of screening along the EC combined with the relocation of the parking spaces for
"vehicles awaiting repair" require a SUP for outdoor storage and display prior to site plan approval.
Rev 2. The proposed fence aims to screen the cars awaiting repair in the northern half of the site;
however, insufficient information regarding the fence has been provided to make a determination on
visibility. To aid in the determination provide a fence detail with the fence design, height, material,
and color. Additionally ARB has requested landscaping in the southwest corner of the site be
provided to further mitigate views of the area designated for cars awaiting repairs. Please revise the
proposal to aid staff in making a determination on visibility.
3. [5.1.31(b)] Automobile Repair. No vehicle awaiting repair shall be located on any portion of the site so as
to be visible from any public street. The previous approved plan for the auto repair shop adequetly sited the
"vehicles awaiting repair" not to be visible from Hunters Way. The proposed relocation of 4 of these spaces
is not approvable without adequate screening. Staff suggests you relocate the spaces to their previous
location within the site. Revise. Rev 1: Comment addressed.
4. [18-4.2] Critical Slopes. The proposal disturbs areas containing critical slopes, which requires approval of a
critical slopes waiver. Please submit a critical slopes wiaver request, application, applicable justification,
and review fee. Approval of the waiver by the Board of Supervisors is required prior to site plan approval.
Rev 2. A Critical slopes waiver has been received and is being processed simultaneously with the
Special Use Permit.
5. [5.1.60(f)] Drive -Through Windows. A pedestrian travelway crosses a drive -through lane. As such provide
either a five (5) foot wide raised pedestrian travelway or a five (5) foot wide pedestrian travelway
containing a change in texture and visual markings. Depict and label the above required improvements on
the plan. Rev 1: comment addressed.
6. [4.12.8] Safe Pedestrian Movement. Staff is not supportive of the walk-up order window because it requires
all walk up orders to cross the drive thru lane. It is recommended the walk-up feature be removed, or
relocated to the other side of the building, or if it is to remain in it's current location that a sidewalk be
provided from the 9 parking spaces flanking Hunter's Way behind the building. Rev 1: comment
addressed.
7. [5.1.600)] Drive -Through Windows. Each drive -through lane shall be a minimum of one hundred (100) feet
in length measured from the center of the first window or service point. This length may be reduced if a
study is submitted and approved by the director of community development or his designee demonstrating
that a shorter length will be sufficient for a particular use. Either revise the length of the drive -through lane
to meet the above requirement, or provide the study for review. Rev 1: comment addressed.
8. 15.1.60] Drive -Through Windows. Label the drive through window overhang and provide it's clearance
height. Rev 1: comment addressed.
9. [4.12.6] Minimum Parking Requirement. The drive thru coffe shop use is not provided a parking standard
in the ordinance; rather, the closest standard applies to "over the counter sales", which requires one space
per two hundred square feet of gross floor area. Revise the parking schedule to utilize the above formula.
Rev 1: Comment addressed.
10. 14.12.16] Bumper Blocks. Provide bumper blocks for the 16 parking spaces, which are centrally located in
the site. Also, please label the use of the proposed area between the two rows of parking. Rev 1: Comment
addressed.
11. [32.7.8] Outdoor Lighting Associated with the Sign. Provide cutsheets for the two lights associated with the
outdoor monument sign on the front of the property. Rev 2: Comment not addressed.
12. [32.7.9.6] Landscaping Within a Parking Area. Revise parking lot landscape calculations on sheet C5 to
accurately reflect the increase in paved parking and vehicle circulation areas. 15,908 SF appears to be a
carryover error that was not updated with the current proposal. Revise. Rev 1: Comment addressed.
13. [32.5.2(B)] Parking. Number the bays within the auto repair shop. Rev 1: Comment deemed completed.
14. [4.19] Setbacks. Revise the front setback to correctly mention why the front maximum setback along Rte
250 is not applicable. Namely because Rte 250 is a principle arterial. Rev 1: Comment addressed.
15. [Chapter 171 Water Protection. A WPO application is required to be submitted and approved prior to site
plan approval. Rev 2. Comment still relavent.
16. [32.4.2.2, 32.4.2.3, 32.4.3.3, 32.4.3.41 This amendment cannot be approved until all comments from the site
review committee (SRC) have been addressed. If you have any questions about the comments please feel
free to contact me. Attached I have provided comments from the various SRC reviewers. Rev 2. Comment
still relavent.
17. [32.6.20), 32.6.2(k), 32.4.2.2, 32.4.2.3, 32.4.3.3, 32.4.3.41 ARB approval of the site plan is required. Rev
2. An ARB application for a Final Site Plan Review is required. ARB review and approval of the plan
is also needed to fully assess the impacts that the use has on adiacent parcels, the impact the use has
on the character of the area, and whether the proposed use will be in harmony with the district. The
applicant submitted an incomplete application in January of 2019 and was informed that its
incomplete nature precluded it from review; the missing materials were never received, and the
application was denied in May 2019. See ARB review comments below, please address these.
18. [32.7.5.11 Virginia Department of Health (VDH) approval is required prior to site plan approval. Rev 2.
The Virginia Department of Health provided review comments that shall be addressed with a
resubmittal.
19. [4.12.6] Minimum Parking Requirement. There is a math error with regard to the minimum required
parking spaces. Staff calculates 40 required spaces, the applicant lists 39. Revise. Rev 2. Sheet C3 was
revised to list the autorepair shop as having 5 bays; however, sheet 1 continues to base parking
calculations for the site on 6 bays. Additionally, the math error mentioned above has continued on
sheet 1.
20. [32.7.8] Outdoor Lighting. Provide the cutsheets associated with the site lighting. SDP2016-12 (sheet C7
contains these cutsheets, please include them in this Major Amendment as well. Rev 2: Comment not
addressed.
21. [24.2.2(18)] The adopted ZTA requires a special use permit for the coffee drive through (eating
establishment) as proposed because the use is not served by either public water or an approved central
water supply [Section 24.2.2(18)]. Please setup a preapplication meeting with staff at your earliest
convenience to discuss the special use permit requirements. Rev 2: A special use permit has been
submitted and is being reviewed with the maior amendment as it's concept plan. The SUP shall be
approved prior to site plan approval.
22. [24.2.2(13)a] Water Usage. On the site plan provide a water usage calculation table for all the uses onsite.
Currently the plans only reference 42.4 gpd for the coffee shop. Revise to also provide gpd for each of the
individual uses proposed and the existing uses onsite.
23. [5.1.60(a), 24.2.21 Drive -Through Windows. The drive -through window shall be located on the side or rear
of the building away from the public street. As designed the drive -through window is facing Hunters Way.
Either revise the proposal to meet the regulation or submit a special exception application and the required
justification for Board of Supervisor consideration and action.
24. [32.5.2(n), 33.40(B)] Proposed Improvements. Sheet C6 depicts two separate proposed building footprints,
a different drive -through layout, and a circulation drive that differs from those shown on all other pages of
the site plan. Ensure all pages of the site plan depict the true proposal.
Building Inspections - Michael Dellinger
1. Add the following to the general notes page: `All roof drains shall discharge in a manner not to cause a
public nuisance and not over sidewalks. " Rev 2: Comments not addressed.
2. Add the following note to the general notes page: "Building or structures built before January 1, 1985
must have an asbestos survey performed in order to apply for a demolition permit. Asbestos removal
permits are required ifpositive for such. Contact VDOLI for additional requirements and permits for
demolition projects. " Rev 2: Comments not addressed.
3. Add required accessible signage at accessible parking space. Rev 2: Comments not addressed.
4. Add the following note to the general notes page: `ALL water lines, sewer lines, and fire lines from the
main to the structure MUST have a visual inspection performed by the buildng department. " Rev 2:
Comments not addressed.
Fire and Rescue - Shawn Maddox
No objection
Engineering — David James
1. WPO plan/amendment must be approved before site plan amendment is approved.
Acknowledged - WPO2016-52 amendment.
(Rev.2) Comment still valid.
2. VDOT entrance permit required.
(Rev.1) Addressed; N/A.
3. VDH permitting required.
(Rev.1) Acknowledged.
4. Provide date of boundary and topo survey.
(Rev.l) Addressed.
5. Provide curb and gutter in parking areas and along travelways [ 18-4.12.15].
(Rev.1) TBD. Chris P.
(Rev.2) No objection.
6. Show sight distance lines.
(Rev.l) Addressed; N/A.
7. Adjust the drive aisle from 24' to 12' before the parking spaces, and relocate curbing & "DO NOT
ENTER" sign accordingly.
(Rev.1) TBD. Frank P
(Rev.2) Addressed; Design changed.
8. Provide stormwater profiles & details.
(Rev.l) Addressed.
9. Provide engineered plans and computations for the retaining wall design for all the walls that are next to
parking or travelways. Specify all structural components and dimensions of wall.
The following items will be required [DSM]:
a. A typical detail. (VDOT standard walls are acceptable)
b. Specific details as required for unusual or possibly conflicting areas. An example is where utilities
are expected to go through walls or footings.
c. Certified computations to support the design (for wall over 5' high). All soil and bearing
assumptions, as well as reinforcement materials and assumed loadings must be included.
(Rev.l) Acknowledged; Wall design will be provided.
(Rev.2) Wall was removed.
10. (Rev.1) Provide safety provision(s) for vehicles and pedestrians for walls over 30" high. This is typically a
guardrail, wall, or fencing [DSM].
(Rev.2) Wall was removed.
11. (Rev.1) Provide guardrail around curve of drivethru travelway and extend a little beyond end of retaining
wall.
(Rev.2) Guardrail warranted before >3:1 slopes.
12. Label location of wall maximum height and TW/BW elevations.
(Rev.l) Addressed.
13. A vehicle stopped at `MENU SIGN' will cue onto the drive aisle and my warrant further review.
(Rev.l) Addressed.
14. The vehicle parking spots near the drive through my warrant further review.
(Rev.l) Addressed.
15. Private well & septic system may warrant further review and inspection (DSM, Sect.2).
(Rev.1) TBD. Frank P.
(Rev.2) TBD. Frank P.
16. Three (3) sanitary line connections to buildings may be required.
(Rev.1) TBD. Chris P.
(Rev.2) Addressed.
17. Sheet 2 -
a. Show existing easements, DB/PG.
b. Show demo area for parking island extensions.
(Rev.l) Addressed.
18. (Rev.1) Concrete inlet shaping (IS-1) shall be provided in any drainage structure with a 4' or greater drop
(i.e. Ex MH connection).
(Rev.2) Not addressed.
19. (Rev.l) Label proposed SWF easement over the UD system and size width dimensions according to
the pg. 15, DSM calculation.
(Rev.2) Addressed.
20. (Rev.1) Locate MH access next to the weir plate location of the UD system.
(Rev.2) Provide access ladder, show detail.
21. (Rev.1) Provide minimum 3" orifice.
(Rev.2) Not addressed.
22. (Rev.l) The retaining wall and any utilities shall be located outside of the SWF easement. Provide a
new design for UD system that shows this.
(Rev.2) Wall design was eliminated.
23. (Rev.2) Critical slope areas shown do not quite match those on the County's GIS overlay.
24. (Rev.2) Sheet Cl - Change text to reflex that Critical Slopes are proposed to be disturbed.
4
25. (Rev.2) Sheet C4 —
a. Disturbance to critical slopes is not allowed. 118-4.21
b. Callout grate inlet structure type.
26. (Rev.2) Sheet C7 — Correct the storm profile & detail.
Virginia Department of Health - Alan Mazurowski
See attached review comments.
Virginia Department of Transportation —Adam Moore
No objection
Architectural Review Board (ARB) - Heather McMahon
An ARB application for a Final Site Plan Review is required. The applicant submitted an incomplete application in
January of 2019 and was informed that its incomplete nature precluded it from review; the missing materials were
never received, and the application was denied in May 2019.
While ARB staff will conduct a thorough and comprehensive review of the proposed site plan when an ARB
application is submitted, staff offers the following comments for the benefit of the future submissions:
1. Page C6 of 7 shows two separate proposed building footprints and a circulation drive that differ from those shown
on all other site plan sheets; this must be revised.
2. No detail providing the design, height, materials, or colors of the proposed fence to screen the cars awaiting repair
in the northern half of the site has been provided in this submission. Provide a detail of the proposed fence on the
revised site plan.
3. Additional landscaping in the southwest corner of the site may further mitigate views of the area designated for
cars awaiting repairs.
4. The FFE for the 520 sq. ft. coffee shop is listed as 384.75, while the 5,200 sq. ft. retail building FFE is listed as
486.62. Rectify the inconsistency.
Staff has provided references to provisions of Chapter 18 of the Code of the County of Albemarle. The Code is kept
up to date by the County Attorney's office. The Code may found on the County Attorney's website which may be
found under "Departments and Services" at Albemarle.org.
In accord with the provisions of Section 32.4.3.5 of Chapter 18 of the Code if the developer fails to submit a revised
final site plan to address all of the requirements within six (6) months after the date of this letter the application shall
be deemed to have been voluntarily withdrawn by the developer. If you have any questions about the comments
please feel free to contact me.
Sincerely,
A��_
Christopher P. Perez
Senior Planner
Planning Division
COMMONWEALTH of VIRQINIA
In Cooperation with the Thomas Jefferson Health District ALBEMARLE- CHARLOTTESVILLE
State Department of Health FLUVANNA COUNTY (PALMYRA)
1138 Rose HIII Drive GREENE COUNTY (STANAROSVILLE)
LOUISA COONTY(LOVISA)
Phone (434) 972-6219 P. O. Box 7546 NELSON COUNTY (LOVINGSTON)
Fax (434)972-4310
Charlottesville. Virginia 22946
May 31, 2019
Christopher Perez, Senior Planner
Albemarle County Community Development
401 McIntire Road
Charlottesville, VA 22902
RE: 2300 Hunters Way
Major Site Plan Amendment, Coffee Shop
SDP2018-40; SP2019-3
Mr. Perez:
As requested, I've reviewed the Site Plan, dated 4/15/19, for the proposed construction to
the property referenced above, and offer the following comments:
Septic: Prior to Health Department approval of the site plan, a septic system
construction permit must be approved and issued for the system serving the proposed
new facilities. I don't see where an application has been submitted yet for connection to
the existing septic system serving the auto repair shop.
The "Septic Pump" shown on sheet C4 of the site plan does not meet the minimum
separation distance of 10' to the proposed retail building. Site plan does not show a
location for a septic tank to serve the retail building.
Well: It appears with the proposed addition of the coffee shop, the water use
from the existing well will exceed the minimum criteria to require permitting by the
Office of Drinking Water as a public waterworks. The owner will need to contact their
office for permitting as such.
If there are any questions or concerns, please give me a call, 434-972-4306.
Sincerely,
Alan Mazurowski
Environmental Health Supervisor
Thomas Jefferson Health District
alan.mazurowski&vdh.vir_ig nia.gov