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HomeMy WebLinkAboutSP201700016 Correspondence Special Use Permit 2018-04-11 , Cameron Langille From: Cameron Langille Sent: Thursday, October 05, 2017 3:36 PM To: 'Moore,Adam PE (VDOT)'; Deel,Justin (VDOT) Subject RE: 5P201700016 Caliber Collision - Special Use 10-3-17 Thanks Adam. I am going to comment on the proposed driveway location as well so they're aware that we need more information before recommending approval due to the possibility of overall layout changes that may be necessary if the AME can't be approved. From: Moore, Adam PE (VDOT) [mailto:Adam.Moore@vdot.virginia.gov] ��— Sent:Thursday, October 05, 2017 8:11 AM To: Cameron Langille<blangille@albemarle.org>; Deel,Justin (VDOT)<Justin.Deel@vdot.virginia.gov> Subject: RE:5P201700016 Caliber Collision -Special Use 10-3-17 Cameron, Our comments are all more site plan concerns. The entrance location is really the only big-ticket item. We just want to bring these items to their attention now in case they affect their layout significantly. Adam J. Moore,P.E. I Assistant Resident Engineer—Land Use VDOT- Charlottesville Residency 70J VDOT Way I Charlottesville I VA main 434.422.9782 From: Cameron Langille [mailto:blangilleCalalbemarle.orq] Sent: Wednesday, October 04, 2017 5:25 PM To: Deel, Justin (VDOT) Cc: Moore, Adam PE (VDOT) Subject: RE: SP201700016 Caliber Collision - Special Use 10-3-17 Hi Justin, Just want to verify that when you mention certain things that must be included on the site plan in comments#1-4, do you mean the concept plan drawings that we are looking at with this SP?Or the final site plans that we will review later? From: Deel,Justin (VDOT) [mailto:Justin.Deel@vdot.virginia.gov] Sent:Tuesday, October 03, 2017 2:53 PM To: Cameron Langille<blangille@albemarle.org> Cc: Moore,Adam PE (VDOT) <Adam.Moore@vdot.virginia.gov> Subject: SP201700016 Caliber Collision-Special Use 10-3-17 Cameron, Attached is our review letter for SP201700016 Caliber Collision-Special Use Permit,which includes the following comments: 1 -. 1. There is an existing entrance on the adjacent parcel that does not meet the minimum entrance spacing(335') for a 45 mph Collector road.An Access Management Exception is required. Please see our letter, dated 25 September 2017, regarding this matter.This and all other entrances in proximity to the proposed entrance must be shown on the Site Plan. 2. Turn lane warrants must be included on the Site Plan, and if required turn lanes must be provided. See Appendix F of the Road Design Manual for turn lane warrants and required geometry. 3. Intersection sight distances must be shown on the Site Plan and profiles provided. 4. Entrance geometry must be provided on the Site Plan. Note that the minimum radius for a commercial entrance without a separate truck access is 42 feet. 5. Note that the final site plan must show conformance with the VDOT Road Design Manual Appendices B(1) and F, as well as any other applicable standards, regulations or other requirements. Justin Justin Deel, P.E. Land Development Engineer Virginia Department of Transportation 434-422-9894 540-717-1408 (c) • • Cameron Langille From: Alexander.Morrison <amorrison@serviceauthority.org> Sent: Tuesday, October 03, 2017 6:47 AM To: Cameron Langille Subject: RE: SP201700016 - Caliber Collision Sewer Exception Attachments: 20171003064828844.pdf Cameron, I am recommending approval of the SP. My only comment is that the installation of a fire hydrant may be required during site development to meet the current fire code spacing requirements.Attached is the waiver with the ACSA information filed out. Let me know if you need anything further. Alexander J. Morrison, P.E. Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville,Virginia 22911 (0)434-977-4511 Ext. 116 (C)434-981-5577 (F) 434-979-0698 From: Cameron Langille [mailto:blangille@albemarle.org] Sent: Monday, October 02, 2017 2:29 PM To:Alexander Morrison<amorrison@serviceauthority.org> Subject: RE: SP201700016- Caliber Collision Sewer Exception Hey Alex, Is this one almost ready? My comments are due out on Wednesday and I'd like to include ACSA comments and the exception. Thanks, Cameron From:Alexander Morrison [mailto:amorrison@serviceauthority.org]� Sent: Wednesday,September 27, 2017 2:46 PM To: Cameron Langille<blangille@albemarle.org> Subject: RE:5P201700016-Caliber Collision Sewer Exception That one is also on my desk to finalize. I am recommending approval of the SP. I will fill out the form and e-mail it over soon. Alexander J. Morrison, P.E. Senior Civil Engineer • Albemarle County Service Authority 168 Spotnap Road 1 +". Charlottesville,Virginia 22911 (0)434-977-4511 Ext. 116 (C) 434-981-5577 (F)434-979-0698 From: Cameron Langille [mailto:blangille@albemarle.org] Sent:Wednesday, September 27, 2017 2:45 PM To:Alexander Morrison <amorrison@serviceauthority.org> Subject: RE: SP201700016-Caliber Collision Sewer Exception Hi Alex, Also following up on this one. I haven't received a copy of the Public Water and Sewer Connection Evaluation form from ACSA yet. Has that been sent over to me yet? I just want to make sure it didn't get lost in the mail here. Also,the official review letter is due out to the applicant next week. If there are any other ACSA comments for this special use permit, please send those over to me as well. Thanks for all of your help! Cameron From:Alexander Morrison [mailto:amorrison@serviceauthoritv.org] Sent: Friday, September 15, 2017 8:36 AM To: Cameron Langille<blangille@albe'rnarle.org> Subject: RE:SP201700016-Caliber Collision Sewer Exception Cameron, We are looking at this one today. I will get the form filled out and returned. I previously instructed the applicant to go through this process due to the location of the sewer. Alexander J. Morrison, P.E. Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 (0)434-977-4511 Ext. 116 (C) 434-981-5577 (F)434-979-0698 From: Cameron Langille (mailto:blangille@albemarle.org] Sent:Thursday, September 14, 2017 3:42 PM To:Alexander Morrison <amorrison@serviceauthority.org> Subject: SP201700016-Caliber Collision Sewer Exception Hi Alex, I am the lead reviewer for this special use permit. The property that it is located on is within ACSA's water and sewer service area. The applicant wants to install a septic tank instead of connecting to sewer. I don't know if you were sent a 2 copy of the attached application, so I am forwarding that to you now. It is the County's Public Water and Sewer Connection Evaluation form, and ACSA needs to fill out a portion of it. Please let me know if you have any questions. Thanks, Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 • Ph: 434-296-5832 ext. 3432 blangille(Walbemarle.orq 3 Cameron Langille From: r Kevin McDermott Sent: Monday, September 25, 2017 5:19 PM To: Cameron Langille Subject: RE: Caliber Collision -Avon Street-AME Request/Traffic Study They have not. I'll let you know if they do. Kevin From: Cameron Langille Sent: Monday, September 25, 2017 2:15 PM To: Kevin McDermott<kmcdermott@albemarle.org> Subject: RE: Caliber Collision -Avon Street-AME Request/Traffic Study Thanks Kevin. It looks like this is the VDOT review just for the access management exception. Have they said anything to you regarding the concept plan itself?Adam has not sent me any official review comments directly as of yet. Thanks, Cameron From: Kevin McDermott Sent: Monday, September 25, 2017 12:38 PM To: Cameron Langille<blangille@albemarle.org> Subject: FW: Caliber Collision -Avon Street-AME Request/Traffic Study FYI Kevin From: Moore, Adam PE (VDOT) [mailto:Adam.Moore@vdot.virginia.gov] Sent: Monday, September 25, 2017 11:24 AM To: Rusty Coan <rustv@crossdevelopment.net>; Carl Hultgren<chultgren@ramevkemp.com>; Kevin McDermott <kmcdermott@albemarle.org> Cc:Todd Burnett (TBurnett@fk-inc.com) <TBurnett@fk-inc.com>; Brent Hutchinson(BHutchinson@fk-inc.com) <BHutchinson@fk-inc.com>; Samantha Holtzscheiter<SHoltzscheiter@ramevkemp.com> Subject: RE: Caliber Collision -Avon Street-AME Request/Traffic Study Rusty/Carl, Please find attached our review letter for the AM-E. Please let me know if you have any questions. • Adam J.Moore,P.E. I Assistant Resident Engineer—Land Use VDOT - Charlottesville Residency 701 VDO'l'Way I Charlottesville I VA main 434.427..9787 1 From: Rusty Coan [mailto:rustv@alcrossdevelooment.net] Sent: Tuesday, August 29, 2017 1:24 PM To: Moore, Adam PE (VDOT); Carl Hultgren; kmcdermott@albemarle.orq Cc: Todd Burnett (TBurnett@afk-inc.com); Brent Hutchinson (BHutchinson(afk-inc.com); Samantha Holtzscheiter Subject: RE: Caliber Collision -Avon Street- AME Request/Traffic Study Adam: Please find the attached site plan that we submitted as part of the SUP submittal. Let me know if this is what you were looking for or not. Thanks. Rusty A. Coan, PE Development Manager Cross Development 4336 Marsh Ridge Carrollton,TX 75010 0: 214.614.8252 C: 870.918.2505 E:rostv@crossdevelopment.net From: Moore,Adam PE (VDOT) [mailto:Adam.Moore@a@vdot.virginia.gov] Sent:Tuesday, August 29, 2017 12:03 PM To: Carl Hultgren <chulteren@rameykemp.com>; kmcdermott@albemarle.org Cc: Rusty Coan <rusty@crossdevelopment.net>;Todd Burnett (TBurnett@fk-inc.com)<TBurnett@fk-inc.com>; Brent Hutchinson (BHutchinson@fk-inc.com) <BHutchinson@fk-inc.com>; Samantha Holtzscheiter<SHoltzscheiter@rameykemp.com> Subject: RE: Caliber Collision-Avon Street-AME Request/Traffic Study Carl/Rusty, Do you all have a pdf of the site layout (as it stands now)? I usually like to include this in what I send up to Culpeper to review. In particular I want it included to back up your intentions of designing an entrance that can be shared in the future should the neighboring parcel redevelop. Adam J.Moore,P.E. I Assistant Resident Engineer—Land Use VDOT- Charlottesville Residency 701 VDOT Way I Charlottesville I VA main 434,422.9782 From: Carl Hultgren [mailto:chultgren@alramevkemp.com] Sent: Friday, August 18, 2017 11:29 AM To: kmcdermott©albemarle.orq; Moore, Adam PE (VDOT) Cc: Rusty Coan (rustv@alcrossdevelooment.net); Todd Burnett (TBurnett@fk-inc.com); Brent Hutchinson (BHutchinson(afk- inc.com); Samantha Holtzscheiter Subject: Caliber Collision -Avon Street-AME Request/Traffic Study Kevin /Adam, 2 Attached for your review/ approval is the AME request and turn lane warrant study for the proposed Caliber Collision site on Avon Street. The applicant will be submitting this as part of the site plan package, but they asked me to also send it to you separately to make sure you have it today. Please let me know if you have any questions once you dig into it. Thanks and have a great weekend! Carl Carl Hultgren, P.E., PTOE Regional Manager www.rameykemp.com RA.M'EY KEMP ASSOCIATES TRANSPORTATION ENGINEERS 4343 Cox Road Glen Allen, VA 23060 Phone- (804) 217-8560 Proudly serving the Southeast since 1992 3 Cameron Langille From: Cameron Langille Sent: Thursday, September 21, 2017 3:53 PM To: 'Kirtley,Joshua (VDH)'; Frank Pohl Subject RE: Caliber Collision Meeting Hi Josh, Thanks for getting back to us with the comment.Yes,they are proposing to connect to public water which is available along Avon St. right now. Thanks, Cameron From: Kirtley,Joshua (VDH) [mailto:Joshua.Kirtley@vdh.virginia.gov] Sent:Thursday, September 21, 2017 3:38 PM To: Cameron Langille<blangille@albemarle.org>; Frank Pohl<fpohl@albemarie.org> Subject: Caliber Collision Meeting Good afternoon, Cameron and Frank. It was good meeting with you yesterday. As discussed, I recommend that the applicant consult with a licensed PE and soil evaluator to determine what options the property as in terms of an onsite sewage disposal system. Once completed, the consultant will submit a preliminary report to your office outlining the available soils and indicating the proposed water use. Once received, please forward to my office for review and comment. The location of the proposed sewage disposal system will be critical moving forward, hence the reason for determining its location now. Will the parcel be served by public water? Josh Josh Kirtley Environmental Health Technical Consultant Onsite Sewage and Water Programs Thomas Jefferson Health District 1138 Rose Hill Drive Charlottesville,Virginia 22903 Office(434)972-6288 1 5th & Avon Community Advisory Committee Meeting Agenda September21, 2017, 7:00 pm Monticello High School Media Center • Call to Order—Dan Heuchert& Rex Linville (2 minutes) • Approval of Minutes—AII (3 minutes) • Cale Elementary School SRTS—Kevin McDermott(20 minutes) • Transient Lodging Briefing/Discussion—CDD Staff(20 minutes) • Charlottesville Music Institute Community Meeting—Applicant(15 minutes) • Caliber Collision Community Meeting—Applicant(15 minutes) • Liaison Update (10 minutes) o Board of Supervisors- Liz Palmer& Rick Randolph o Planning Commission—Karen Firehock& Pam Riley • NIFI Update—All (10 minutes) • Other Business • Adjourn ,J _1 • Cameron Langille From: Cameron Langille Sent Friday, September 15, 2017 4:36 PM To: 'Kirtley,Joshua (VDH)' Subject RE: SP201700016 - Caliber Collision Special Use Permit Awesome,thanks Josh! From: Kirtley,Joshua (VDH) [mailto:Joshua.Kirtley@vdh.virginia.gov] Sent: Friday, September 15, 2017 3:46 PM To: Cameron Langille<blangille@albemarle.org> Subject: RE: SP201700016-Caliber Collision Special Use Permit Good afternoon, Cameron. Thanks for your email. I think that it would be good if I came to the meeting on Wednesday to discuss this proposal. As such, I will plan on being there at 12:00. Josh Josh Kirtley Environmental Health Technical Consultant Onsite Sewage and Water Programs Thomas Jefferson Health.District Office(434)972-6288 From: Cameron Langille [mailto:blangille@albemarle.org] Sent:Thursday, September 14, 2017 4:31 PM To: Kirtley,Joshua (VDH) <Joshua.Kirtley@vdh.virginia.gov> Subject:SP201700016-Caliber Collision Special Use Permit Hi Josh, I am emailing you regarding a special use permit application that was sent over to you last week. The project number and name are listed above in the attachment. The parcel that the use is proposed on lies within the ACSA water&sewer service area. However,the applicant wants to install a septic tank instead of connecting to the public sewer lines. This application is different from our standard site plan and subdivision plan reviews.Special Use Permits follow a legislative review and approval process with the Planning Commission and Board of Supervisors. If they get approved, then the standard initial and final site plan review will take place. Nevertheless, County staff does review the Special Use Permit concept plan drawings and provides comments to the applicant before taking it to the Board.. I know VDH doesn't typically get involved in legislative reviews such as this. I wanted to put this one on your radar so you can take a look and see if you notice any issues with proposing a septic tank on the property. Basically, if you see anything that would preclude VDH approving a septic tank based on the information they submitted, please let me know. Our review comments are,due on September 29`h. 1 There will also be a meeting here at the Lo'unty Office building on McIntire Road next Vednesday from 12:00-12:20 PM where staff will discuss the proposal amongst ourselves. If you wish to attend, please let me know and I can send you a meeting invite through Microsoft Outlook. Thanks, Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangillee.albemarle.orq 2 Cameron Langille From: Cameron Langille Sent: Friday, September 15, 2017 4:32 PM To: Mark Graham Subject SP201700016 - Caliber Collision Attachments: SP201700016 Caliber Collision Public Water and Sewer Connection Evaluation.pdf; SP201700016 Email to ACSA regarding Sewer Connection 9-15-2017.pdf Hi Mark, I am the lead for the SP application referenced above. The property is located in the ACSA service area for both water and sewer, but the applicant is trying to install a septic tank instead of connecting to public sewer. In accordance with 18-4.1 (a)(2),they can do this if they prove to the Director of CDD and ACSA that the cost of the connection exceeds the cost of septic tank installation.They included the County's Public Water and Sewer Connection Evaluation as part of their application package (attached above). David told me to send you this to review.This is my first time handling one of these, so please let me know if how I should coordinate your comments or approvals as part of my SP review. I sent a copy to Alex Morrison with ACSA since they need to fill out the top part. My email correspondence with him is attached above. I'm guessing you normally wait to review the request until ACSA has completed their section, so I will send that to you as soon as I receive it. Thanks, Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blancille(a�albemarle.orq 1 1 Cameron Langille From: Cameron Langille Sent Friday, September 15, 2017 4:26 PM To: 'Alexander Morrison' Subject RE: 5P201700016 - Caliber Collision Sewer Exception Thanks Alex, I appreciate it. From:Alexander Morrison [mailto:amorrison@serviceauthority.org] Sent: Friday, September 15, 2017 8:36 AM To: Cameron Langille<blangille@albemarle.org> Subject: RE:SP201700016-Caliber Collision Sewer Exception Cameron, We are looking at this one today. I will get the form filled out and returned. I previously instructed the applicant to go through this process due to the location of the sewer. Alexander J. Morrison, P.E. Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville,Virginia 22911 (0) 434-977-4511 Ext. 116 (C)434-981-5577 (F) 434-979-0698 From: Cameron Langille [mailto:blangille@albemarle.org] Sent:Thursday, September 14, 2017 3:42 PM To: Alexander Morrison <amorrison@serviceauthoritv.org> Subject: SP201700016-Caliber Collision Sewer Exception Hi Alex, I am the lead reviewer for this special use permit. The property that it is located on is within ACSA's water and sewer service area. The applicant wants to install a septic tank instead of connecting to sewer. I don't know if you were sent a copy of the attached application, so I am forwarding that to you now. It is the County's Public Water and Sewer Connection Evaluation form, and ACSA needs to fill out a portion of it. Please let me know if you have any questions. Thanks, Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 1 blangillec albemarle.orq 2 Cameron Langille From: Cameron Langille Sent Thursday, September 14, 2017 4:17 PM To: 'Moore, Adam PE (VDOT)' Subject RE: SP201700016 - Caliber Collision Access Management Exception Awesome,thanks Adam. From: Moore,Adam PE (VDOT) [mailto:Adam.Moore@vdot.virginia.gov] Sent:Thursday, September 14, 2017 4:04 PM To: Cameron Langille<blangille@albemarle.org> Subject: RE:5P201700016- Caliber Collision Access Management Exception I received a copy from the Traffic Engineer, no worries. Adam J.Moore, P.E. I Assistant Resident Engineer—Land Use VDOT- Charlottesville Residency 701 VDOT Way I Charlottesville I VA main 434.422.9782 From:Cameron Langille [mailto:blangilleCelalbemarle.orq] Sent: Thursday, September 14, 2017 3:46 PM To: Moore, Adam PE (VDOT) Subject: SP201700016 - Caliber Collision Access Management Exception Hi Adam, I am the lead reviewer for this special use permit. A copy of the concept plan and application was sent over to you last week, but I am not sure if a copy of the access management exception request was included with the materials you received. Attached is a copy. Please let me know if you have any questions. Thanks, Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangillena.albemarle.orq t Cameron Langille From: Cameron Langille Sent: Thursday, September 14, 2017 3:39 PM To: David Benish Cc: Elaine Echols Subject: SP201700016 - Caliber Collision Attachments: SP201700016 Caliber Collision Public Water and Sewer Connection Evaluation.pdf Hi David, I am the lead for the SP application referenced above. The property is located in the ACSA service area for both water and sewer, but the applicant is trying to install a septic tank instead of connecting to public sewer. In accordance with 18-4.1 (a)(2), they can do this if they prove to the Director of CDD and ACSA that the cost of the corfnection exceeds the cost of septic tank installation.They included the County's Public Water and Sewer Connection Evaluation as part of their application package. I was told that you have reviewed these for other projects in the past. Do you still handle these or should I forward them to another staff member? I have already sent a copy to ACSA. Thanks, Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille a(�albemarle.orq t . Cameron Langille From: • Cameron Langille Sent: Thursday, September 14, 2017 4:49 PM To: 'Todd Burnett'; Brent Hutchinson Cc: RUSTY@CROSSDEVELOPMENT.NET Subject: RE: SP201700016 - Caliber Collision Community Meeting Hi Todd, This will be my first time at the 5th &Avon CAC, so I am not sure if there will be a projector. I assume there will be, but I'd say definitely bring hard copies on the foam board if you can. You can also put the plans on a thumb drive and bring that along in case the room does have a computer that is connected to a projector. • -Cameron From:Todd Burnett [mailto:TBurnett@fk-inc.com] Sent:Thursday,September 14, 2017 8:37 AM To: Cameron Langille<blangille@albemarle.org>; Brent Hutchinson<BHutchinson@fk-inc.com> Cc: RUSTY@CROSSDEVELOPMENT.NET Subject: RE: 5P201700016 - Caliber Collision Community Meeting Cameron, As far as our presentation goes,we have a few color plans that we would like to bring for display. We were going to mount them on foam board, but I wanted to check to see if there will be a projector setup or other means to electronically display the plans? Or if we should do both? Please let me know—Thanks. Todd Burnett, P.E. Freeland and Kauffman, inc. 209 West Stone Avenue • Greenville,SC 29609 864-282-3039 fax 864-233-8915 From: Cameron Langille [mailto:blangille@albemarle.org] Sent:Tuesday, September 12, 2017 1:37 PM To:Todd Burnett<TBurnett@fk-inc.com>; Brent Hutchinson <BHutchinson@fk-inc.com> Cc: RUSTY@CROSSDEVELOPMENT.NET Subject: RE: SP201700016-Caliber Collision Community Meeting Todd, 1 Thanks for letting me know. In the meantime, please let me know if you have any qt,:......Jns before the CAC meeting next Thursday. Thanks, Cameron From:Todd Burnett (mailto:TBurnett@fk-inc.com] Sent:Thursday, September 07, 2017 5:36 PM To: Cameron Langille<blangille@albemarle.org>; Brent Hutchinson<BHutchinson@fk-inc.com> Cc: RUSTY@CROSSDEVELOPMENT.NET Subject: RE: SP201700016-Caliber Collision Community Meeting Cameron, All letters have been mailed out (certified) with today's mail. Todd Burnett, P.E. Freeland and Kauffman,Inc. 209 West Stone Avenue Greenville, SC 29609 864-282-3039 fax 864-233-8915 From: Cameron Langille [mailto:blangille@albemarle.org] Sent:Thursday, September 7, 2017 1:09 PM To:Todd Burnett<TBurnett@fk-inc.com>; Brent Hutchinson <BHutchinson@fk-inc.com> Cc: RUSTY@CROSSDEVELOPMENT.NET Subject: RE:SP201700016-Caliber Collision Community Meeting Hi Todd, Caliber is on the schedule for the 56h&Avon CAC meeting on the 21st.The SP will be on the agenda with a start time of 8 PM. Yes, prior to the meeting the only thing you need to do is send the letters out to the everyone on the list on the address provided. This includes the Board of Supervisors liaison, and the Planning Commission liaison. Also, please send me a draft of the letter you have written prior to mailing it out. Thanks, Cameron From:Todd Burnett (mailto:TBurnett@fk-inc.com] Sent:Thursday, September 07, 2017 8:24 AM To: Cameron Langille<blangille@albemarle.org>; Brent Hutchinson <BHutchinson@fk-inc.com> Cc: RUSTY@CROSSDEVELOPMENT.NET Subject: RE:SP201700016-Caliber Collision Community Meeting Cameron, We are good with that time, please confirm we will be on the agenda. 2 As I understand it, all we need to do in preparation for this meet is mail out the form letter to everyone on the address list you provided earlier. If one property owner is listed multiple times, can we consolidate the letters into one or do we need to send individual letters for each parcel? Todd Burnett, P.E. Freeland and Kauffman, Inc. 209 West Stone Avenue Greenville, SC 29609 864-282-3039 • fax 864-233-8915 From: Cameron Langille [mailto:blangille@albemarle.org] Sent: Wednesday,September 6, 2017 6:08 PM To:Todd Burnett<TBurnett@fk-inc.com>; Brent Hutchinson <BHutchinson@fk-inc.com> Cc: RUSTY@CROSSDEVELOPMENT.NET Subject: RE: SP201700016- Caliber Collision Community Meeting Hi Todd, Attached is a base template for the Community Meeting letter. You can fill in the details as necessary once we verify the time/date/location. Right now it's looking like Caliber Collision will be able to get on the September 21st agenda for the 5th &Avon CAC meeting. However,there are several other items scheduled for that date,so the SP won't be discussed until the end of the meeting, likely around 7:30 or 7:45 PM. Would that be too late for you?Typically the discussion of SP applications only lasts 20-30 minutes. I will confirm tomorrow morning whether the 21st is definitely available. I appreciate you working with me on this given the tight timeframel Thanks, Cameron From:Todd Burnett [mailto:TBurnett@fk-inc.com] Sent:Wednesday, September 06, 2017 5:31 PM To: Cameron Langille<blangille@albemarle.org>; Brent Hutchinson <BHutchinson@fk-inc.com> Cc: RUSTY@CROSSDEVELOPMENT.NET Subject: RE: SP201700016-Caliber Collision Community Meeting Cameron, • Thanks for the information below and please go ahead and send us a sample letter for our reference. We will go ahead and get the mailings ready and hopefully the agenda for the CAC on the 21"t isn't full. Let us know as soon as possible. Thanks. Todd Burnett, P.E. Freeland and Kauffman, Inc. 209 West Stone Avenue Greenville,SC 29609 864-282-3039 3 fax 864-233-8915 From: Cameron Langille [mailto:blangille@albemarle.org] • Sent:Wednesday,September 6, 2017 5:15 PM • To: Brent Hutchinson <BHutchinson@fk-inc.com> Cc:Todd Burnett<TBurnett(wfk-inc.com>; RUSTY@CROSSDEVELOPMENT.NET Subject:SP201700016 -Caliber Collision Community Meeting Good Afternoon Brent,Todd, & Rusty, I will be the lead planner for your special use permit for Caliber Collision. Francis MacCall forwarded me an email you sent him regarding setting up the Community Meeting for this application. You are correct—the Community Meeting typically should be held within 31 days after the application has been sent to the lead planner. Your application came in under the August 21"submittal date,which means that the deadline for me to send you the first round of comments from all reviewers is October 6, 2017. Applicants are usually asked to schedule their Community Meeting as an agenda item during the next regular Community Advisory Committee (CAC) meeting for whatever CAC district the subject property lies in. In your case,this is the 5`h&Avon CAC. The next 5`h&Avon CAC meeting is scheduled for to start at 7:00 PM on September 21", 2017. I am working right now with other County staff members to ascertain whether the agenda is full for the September 21st CAC meeting. You can access the 5`h&Avon CAC webpage HERE. You can see all the CAC member names and their contact info, as well as upcoming CAC meeting dates. Please take a look at the PDF document attached above titled Community Meeting Guidelines. If the CAC agenda is full for the 21st,you will need to identify another date,time, and location in accordance with items#4 and#5 in the ' Community Meeting Guidelines. The meeting should be held a minimum of three or four days prior to October 6`h I have attached a spreadsheet that has the names, addresses, and contact info for adjacent property owners, community members, and County staff that you will need to notify of the Community Meeting.As stated in item#6 in the Community Meeting Guidelines,the applicant must prepare a notification letter that will be mailed to everyone contained in that list. Please let me know if you would like me to send you a sample notification letter. One more thing: if there is space on the September 21"CAC agenda for Caliber Collision,you will need to send out the notices by this Friday,September 8, 2017 at the latest. I know this is late notice, but we're trying very hard to get the CAC question squared away this evening or by early tomorrow morning so you have time to prepare the letter and get the mailings sent out. Please let me know if you have any questions about anything mentioned above, I apologize for sending so much info in one email! Thanks, Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 • blangille©albemarle.org , 4 • gth &Avon Community Advisory Committee Meeting Cross Development CC Albemarle, LLC Mr. Rusty Coan, Project Representative 4336 Marsh Ridge, Carrollton,TX 75010 RE: Community Meeting, Caliber Collision,file number SP201700016 Dear Neighbor, We, Cross Development CC Albemarle, LLC, invite you to attend a Community Meeting on September 21st, 2017 at 8:00 p.m. at the Monticello High School Media Center(1400 Independence Way, Charlottesville,VA 22902) regarding our request to construct an automotive body repair business to include 18,635 square feet of single story building space located on the Northwest side of Avon Street Extended (State Route 742) immediately adjacent to "Avon Motors" at 1570 Avon Street Extended.The proposed site is fully contained within taxmap parcel#077000000011F0.The parcel contains 4.38 Acres of which 1.86 Acres are proposed for development.The 1.86 Acres situated immediately adjacent to Avon Street Extended are currently zoned as Highway Commerical and would remain Highway Commercial, but the proposed automotive body repair use would require a special use permit which has been applied for and shall be discussed at the above mentioned meeting time and location.The project is proposed to include 2,175 square feet of office space and 16,460 square feet of shop floor space within the building. 53 parking spaces for public access are proposed and approximately 40 spaces for vehicle storage to be screened by a privacy fence from all sides would be provided. A shared drive with "Avon Motors" has been proposed to the state department of transporation.The business typically operates from 7 a.m.to 6 p.m. on weekdays and is strictly a body repair facility. No vehicles are stored long term or used for parts. The purpose of the meeting is to provide an opportunity for residents to receive information and ask questions about the proposed project, County review procedures, and relevant regulations and policies of the County applicable to the proposed project. The applicant and County Staff will be available at the meeting to answer questions about the project and the review process. The committee meeting will start (doors will open) at 7:00 p.m. The meeting will include a presentation of the proposed project at 8:00 p.m. following the preceding agenda contained within the 5ch and Avon Community Advisory Committee,then followed by a question and answer period. The event will be held at the media center with Monticello High School at 1400 Independence Way, Charlottesville,VA 22902. . We look forward to seeing you there. Sincerely, Rusty A. Coan Directions to Monticello High School From Richmond area: Take I-64 W Toward Charlottesville (About 66 Miles). Take The VA-20 Exit- Exit Number 121- Toward Charlottesville/Scottsville, Turn Left Onto Va-20 S. Turn Right Onto Mill Creek Dr. Turn Right Onto Independence Way. End At 1400 Independence Way Charlottesville (About 70 Miles) From Northern VA area: Take I-66 W Toward Front Royal. Merge Onto US-29 South Via Exit Number 43a Toward Gainesville/Warrenton. Continue On US-29 South Towards Charlottesville. Once In Charlottesville, Take The US-29-Bypass South/US-250-Bypass West Ramp Toward I-64. Merge Onto US-29 South. Exit On To I-64 East, Toward Richmond. Take Exit Number 121a Toward Va-20 South/Scottsville Rd. Turn Right Onto Mill Creek Dr. Turn Right Onto Independence Way. End At 1400 Independence Way Charlottesville Va. From Roanoke area: Take I-81 N Toward Lexington/Staunton. Take 221 Onto I-64 E Toward Richmond. Take Exit 121a Toward Scottsville (Va-20 S/Scottsville Rd). Turn Right Onto Mill Creek Dr. Turn Right Onto Independence Way. End At 1400 Independence Way Charlottesville Va From Lynchburg area: Take US-29 N. Take the I-64 E exit toward Richmond. Take Exit 121a Toward Scottsville (Va- 20 S/Scottsville Rd). Turn Right Onto Mill Creek Dr. Turn Right Onto Independence Way. End At 1400 Independence Way Charlottesville Va • (154t (Owl - 0Y-2 Deudcoryto-[ TDM VkAd\w\5fN r ��elctrx41 unci \/ (x\ANL'?/ T� 52.011 CcAeir (0(16-,a, 6113—Zi__� - ReU e l1'1mea15 flue Ckid (- 6 20/� Cq, 1-4 Lp 414- j/2_)46 Sq, ft. ,I2 c,ct/ sh y )ox A _ 77— 5cu1 h A-uon hdoo 0.1 .4t_ (A)6( si role b-P A-wo S1'- i • ckcil/15/ -e(C. Ove Cut;bk,rr 04(Yfki \o(f) e (OCcet J0/).5 m)Fer kJ- PA°j •' e-f►i +4 ' a ti is, a+ 44- ' .Do kc)ôc I : i S L. 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