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HomeMy WebLinkAbout1994-02-02February 2, 1994 (Regular Day Meeting) 00000~. (Page 1) A regular meeting of the Board of Supervisors of Albemarle County, Virginia, was held on February 2, 1994, at 9:00 A.M., Room 7, County office Building, McIntire Road, Charlottesville, Virginia. PRESENT: Mr. David P. Bowerman, Mrs. Charlotte Y. Humphris, Messrs. Forrest R. Marshall, Jr., Charles S. Martin, Walter F. Perkins and Mrs. Sally H. Thomas. ABSENT: None. OFFICERS PRESENT: County Executive, Robert W. Tucker, Jr., County Attorney, George R. St. John, and County Planner, V. Wayne Cilimberg. Agenda Item No. 1. The meeting was called to order at 9:06 A.M., by the chairman, Mr. Perkins. Agenda Item No. 2. Pledge of Allegiance. Agenda Item No. 3. Moment of Silence. Agenda Item No. 4. Other Matters Not Listed on the Agenda from the Public. Ms. Cynthia Hash came forward to speak concerning the Meadow Creek Parkway. She handed to the Board petitions and said a perusal of these will show how few people in Forest Lakes would actually use the roadway. Only seven percent of the residents go out across the dam to Hollymead School. She understands this matter is being returned to the Planning Commission for reevaluation and she asked for the date this roadway will be discussed by the Board. Mr. Tucker said he could not give a definite answer. It will depend on the Planning Commission's schedule. He referred the Board to Item 5.15 which gives a full explanation of the subject. Agenda Item No. 5. Consent Agenda. Motion was offered by Mrs. Humphris, seconded by Mr. Martin, to approve Items 5.1, 5.2 and 5.2a, and to accept the remaining items as information. Roll was called, and the motion carried by the following recorded vote: AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Mrs. Thomas and Mr. Bowerman. NAYS: None. Item 5.1. Statements of Expenses for the Department of Finance, Sheriff, Commonwealth's Attorney, Regional Jail and Clerk of the Circuit Court, for the month of December, 1993, were approved as presented by the vote set out above. Item 5.2. Resolution: State Budget cuts to Children and Youth Services. The staff had noted that Governor Wilder's proposed state budget for FY 1994-95 severely cuts state block grant funding to the Community Attention Home, eliminates funding for Community Attention's Family Group Home Program, and eliminates nearly all funding for the Delinquency Prevention and Youth Development program of the Charlottesville/Albemarle Children and Youth Commission. The total reduction in state funds to the Charlottesville/ Albemarle area is $260,600. Approximately $53,600 of this funds 50 percent of the Children and Youth Commission's current operating budget. The Family Group Home program served nine Albemarle youth in FY 1992-93; the Community Attention Program served 23. The Comprehensive Services Act was "sold" on a promise that costs would not be shifted from the state to the localities. But six months after its implementation, this is happening. The Act was also intended to encourage community-based services and to reduce the use of expensive institutional care by encouraging less costly local programs. Cutting funding for Community Attention is contrary to both these principles. Without these programs, more children will have to be sent to facilities elsewhere in the state and at a greater cost. By the vote shown above, adopted the resolution set out below, but added the word "adamantly" before the word "opposed" in next to the last paragraph. It was suggested that Albemarle County try to get other localities to join in opposition, however, Mrs. Thomas said this is a budget issue, and Friday is the last day for getting anything in for the current General Assembly session. It was suggested that the Legislative Liaison be requested to put this high on the priority list, and to request the local legislators to also become involved. RESOLUTION Concerning ~overnor Wilder's Proposed Budget for 1994-96 WHEREAS, Governor Wilder's proposed 1994-96 Executive Budget recommends the elimination of Department of Youth and Family February 2, 1994 (Regular Day Meeting) 00~000~ (Page 2) Services funding for the Charlottesville-Albemarle Children and Youth Commission, Community Attention Family Group Home program, and a ten (10) percent cut in the Community Attention Home budget; and WHEREAS, these proposed cuts, which total $207,000, will result in a thirty-five (35) percent reduction to the Department of Youth and Family Services Block Grant allocation to Charlottes- ville and will in effect transfer a significant portion of these costs to the locality as the children and families involved will still need to be served; and WHEREAS, the elimination of $53,630 in Virginia Delinquency Prevention and Youth Development Act funds will result in a fifty (50) percent reduction of operating funds for the Charlottesville- Albemarle Children and Youth Commission; and WHEREAS, the Comprehensive Services Act proponents promised localities that support of the Act would not lead to an increase in local costs, that it would allow localities to serve more children in their home communities, and would actually reduce or contain local costs; and WHEREAS, six months after its implementation, we are finding that local costs are in fact increasing and these proposed cuts will only add to these local costs, eliminate or drastically reduce local treatment alternatives, lead to more children being sent out of their home community for residential services, and further overload an already underfunded Comprehensive Services Act system; and WHEREAS, the Children and Youth Commission and the Community Attention programs are well respected and effective local programs that address the needs of troubled children and their families and are critical to the success of the Charlottesville-Albemarle Interagency Network; and WHEREAS, the Children and Youth Commission and the Community Attention programs directly address the issues of crime preven- tion, rehabilitation, socialization, and vocational training necessary to reduce the alarming increase in juvenile crime and violence affecting our community, and these programs served approximately forty-seven (47) Albemarle County youth and their families during Fiscal 1992-93; NOW, THEREFORE, BE IT RESOLVED that the Albemarle Board of County Supervisors hereby adamantly opposes the proposed elimina- tion of Department of Youth and Family Services funding for the Charlottesville-Albemarle Children and Youth Commission, the Community Attention Family Group Home program, and the ten (10) percent cut in the Attention Home budget totaling $260,600, and asks that the General Assembly not balance the state budget by reducing services to the population that has the smallest voice, least resources, and the most needs. BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the appropriate members of the General Assembly and the Governor. Item 5.2a. Resolution to take Lanford Hills Drive in Lanford Hills Subdivision into the State Secondary System of Highways. As requested by the County Engineering Department, the following resolution as adopted by the vote set out above: RESOLUTION WHEREAS, the streets in Lanford Hills Subdivision described on the attached Additions Form SR-5(A) dated February 2, 1994, fully incorporated herein by reference, are shown on plats record- ed in the Clerk's Office of the Circuit Court of Albemarle County, Virginia; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised the Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of County Supervisors requests the Virginia Department of Transpor- tation to add the road in Lanford Hills Subdivision as described on the attached Additions Form SR-5(A) dated February 2, 1994, to the secondary system of state highways, pursuant to 4,633.1-229, Code of Virginia, and the Department's Subdivision Street Re- quirements; and BE IT FURTHER RESOLVED, that the Board guarantees a clear and unrestricted right-of-way, as described, and any necessary February 2, 1994 (Regular Day Meeting) ~~3 (Page 3) easements for cuts, fills an~drainage as described on the record- ed plats; and FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. The road described on Additions Form SR-5(A) is: Lanford Hills Drive from the edge of pavement of State Route 649, 0.19 mile to the end of the cul-de-sac, with a right- of-way width of fifty feet as recorded in Deed Book 1153, pages 361-363. Item 5.3. Letter dated January 11, 1994, from Ray D. Pethtel, Commis- sioner, Department of Transportation, re: Addition of Mill Creek, Section 5, into the Secondary System of Highways, received as follows: "As requested in your resolution dated September 1, 1993, the following additions to the Secondary System of Albemarle County are hereby approved, effective January 11, 1994. ADDITIONS LENGTH MILL CREEK, SECTION 5 Route 1167 (Stoney Creek Drive) - From Route 742 to 0.35 mile West Route 742 0.35 Mi Route 1168 (Shady Grove Court) - From Route 1167 to 0.37 mile North Route 1167 0.37 Mi Route 1169 (Homestead Lane) - From Route 1168 to 0.15 mile Northwest Route 1168 0.15 Mi" Item 5.4. Letter dated January 12, 1994, from Ray D. Pethtel, Commis- sioner, Department of Transportation, re: Addition of Mechums West Drive into the Secondary System of Highways, received as follows: ADDITION LENGTH MECHUMS WEST Route 1248 (Mechums West Drive) - From Route 682 to 0.47 mile Northwest Route 682 0.47 Mi" Item 5.5. Letter dated January 13, 1994, from the Honorable John Warner, United States Senate, acknowledging receipt of the Board's letter, re: Interchange at Interstate 64 and Route 742 (Avon Street). Senator Warner states that he has contacted the proper authorities regarding this matter and will be in touch with the Board when he receives a response. Item 5.6. Copy of Planning Commission minutes for December 21, 1993, received as information. Item 5.7. Copy of minutes of the Board of Directors of the Rivanna Water & Sewer Authority for November 30, 1993, received as information. Item 5.8. Copy of minutes of the Board of Directors of the Albemarle County Service Authority for December 16, 1993, received as information. Item 5.9. Notice of Application of Appalachian Power Company, filed with the State Corporation Commission, for authority to implement a Residen- tial Insulation Financing Plan, was received as information. Commission staff is to investigate the reasonableness of the proposal and file a report on or before February 28, 1994. Item 5.10. Arbor Crest Apartments (Hydraulic Road Apartments) Monthly Bond and Program Report for December, 1993, received as information. Item 5.11. Copy of letter dated January 13, 1994, from James Christian Hill, National Register Assistant, Virginia Department of Historic Resources, addressed to Donald B. and Joan P. Caldwell, re: Longwood, Albemarle County (DHR No. 02-380), was received as information. Mr. Hill states that after evaluation of the application, it is the opinion of staff that this property is significant at the local level in the area of architecture and commerce. This property appears to meet the criteria for listing in the National Register of Historic Places. February 2, 1994 (Regular Day Meeting) (Page 4) 000004 Item 5.12. The December ~9~3~ihancial Management Report was received as information. Staff indicated that the projected revenues for Education reflect a reduction in State aid due to a lowered average daily membership (ADM) estimate. Projected expenditures for Education reflect a seven and one- half percent hold back'of certain discretionary accounts. Item 5.13. Letter dated January 26, 1994, from D. S. Roosevelt, Resident Highway Engineer, addressed to Ella W. Carey, Clerk, re: monthly update on highway improvement projects currently under construction and quarterly report of projects under design, received as information: PROJECTS UNDER CONSTRUCTION ALBEMARLE COUNTY FEBRUARY 1, 1994 631 5th Street Ext S Rt 1-64 Construction 85 % May 94* Complete 20 From 3.4 Mi S Rt 53 to 3.8 Mi S Rt $3 Construction 11% Sep 94* Complete 29 From Hydraulic Rd to Rio Rd Construction 11% Dec 95 Complete I*Revised Date PROJECT LISTING ALBEMARLE COUNTY JANUARY 1, 1994 20 3.5 MI SOUTH RT S3, SAFETY PRO3ECT ADV 6 MO 29 HYDRAULIC RD TO RIO RD, WIDEN TO 8 LANES ADV 3 YRS 29 RIO RD TO S FORK RIVANNA RIVER, WIDEN TO 8 LANES 07-94 2 YRS 29 S FORK R1VANNA RVR TO AIRPORT RD, WIDEN TO 6 LANES 06-97 2 YRS 601 RT 250 WEST TO RT 29 BYPASS, WIDEN TO 4 LANES 07-99 18 MO 610 FROM RT 20 TO 1.8 MI E RT 20, PAVE GRAVEL RD 07-96 9 MO 627 RAILROAD CROSSING SIGNALS AT WARREN ADV 3 MO 631 RT 29 TO RT 743, RIO RD WEST 07-96 12 MO 631 NCL CHARLOTTESVILLE TO RT 631, MEADOW CREEK PARKWAY 01-97 2 YRS 637 RT 635 TO 0.55 MI W RT 682, WIDEN & PAVE GRAVEL RD 07-99 9 MO 656 GEORGETOWN RD FROM RT 654 TO RT 743, SPOT IMPROVEMENTS 10-97 6 MO 671 MOOR_MANS RIVER, BRIDGE AND APPROACHES ? 12 MO 678 RT 250 TO .2 MI N RT 250, AT IVY 10-94 6 MO 682 ROUTE 250 TO 1.7 MI S RT 787, PAVE GRAVEL RD 08-95 12 MO 691 .4 MI E RT 240 TO RT 240, PARK ROAD 02-94 3 MO 711 FROM RT 29 TO RT 712, PAVE GRAVEL ROAD 07-97 6 MO 712 RT 29 TO RT 692, WIDEN & PAVE GRAVEL ROAD 07-96 6 MOS 743 HYDRAULIC RD FROM RT 657 TO RT 631, WIDEN TO 4 LANES **03-95 1 'iR 760 FROM RT 29 TO RT 712, PAVE GRAVEL RD 07-97 5 MO 866 RT 743 TO GREENBRIER DRIVE, NEW ALIGNMENT 07-97 9 MO Item 5.14. Letter dated January 20, 1994, from E. C. Cochran, Jr., State Location and Design Engineer, Department of Transportation, giving notice that the Commonwealth Transportation Board, on March 11, 1993, approved the location and major design features of the Route 743 Project (Proj. 0743- 002-153, C-502), received as information. Approval includes modifications in the final design phase to include a four-foot bicycle lane in both directions February 2, 1994 (Regular Day Meeting) (Page 5) 000005 within the proposed roadWaY tyPi6al section, adjacent to the proposed curb and gutter. Item 5.15. Meadow Creek Parkway Update was received as information. It was noted in the staff's report that the consultant, SVERDRUP Corp., has recommended for further study, Meadow Creek alignment options B2, G1 and Y1, an extension of Meadow Creek west of Route 29 (Alternative W2), and Hollymead connector Ti. On October 19, 1993, although the Planning Commission supported the concept of the Meadow Creek Parkway, they felt the alternative alignments were too costly for the amount of traffic that would be served and the impact they would cause to the neighborhoods, so, by a vote of 5/2, recommended against all of the consultant's recommended alignments. At the time the Planning Commission took this action, the possibility of changes to the northern terminus of the Western Bypass had just been presented to the Board of Supervisors. Adjustments to the traffic forecasting model to reflect these changes had not been made. Furthermore, shortly after the Commission's action on the Meadow Creek Parkway, the Board approved an amendment to the Comprehensive Plan to put property of the Towers Land Trust in the Hollymead growth area. Staff subsequently made traffic model changes and forwarded these to VDOT for verification. VDOT has yet to complete that work. Staff recommends that due to the additional information that has been developed on this issue, the entire question be reevaluated by the Planning Commission prior to further review or action by the Board of Supervisors. Returned to the Planning Commission for reevaluation without any discussion by the Board. Item 5.16. 1993 Fourth Quarter Building Report as prepared by the Department of Planning and Community Development, was received for informa- tion. Item 5.17. 1993 Year End Building Report as prepared by the Department of Planning and Community Development, was received for information. Agenda Item No. 6. Approval of Minutes: March 13(A) and March 23(A), 1992; January 5 and January 12(A), 1994. Mr. Bowerman had read March 13 (A), 1992, and January 12 (A), 1994, and found them to be in order. Mr. Perkins had read March 23 (A), 1992, pages 1 to the top of page 12, and found them to be in order. Mrs. Thomas had read January 5, 1994, and found them to be in order. Motion was offered by Mr. Bowerman, seconded by Mrs. Humphris, to approve the minutes as read. Roll was called and the motion carried by the following recorded vote: AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Mrs. Thomas and Mr. Bowerman. NAYS: None. Agenda Item No. 7a. Transportation Matters: Median Strip Maintenance. Mr. Tucker said that on several occasions the Board has discussed the need for an increased level of maintenance on several entrance COrridors into the City. Of particular concern is the section of Route 20 South between 1-64 and the Thomas Jefferson Parkway (Route 53). At the Board's direction, the Parks and Recreation Department secured a permit from VDoT and assumed responsibility for the maintenance of that section for the latter half of the 1993 mowing season. In addition, the County Executive's Office directed the Parks and Recreation Department to develop budget alternatives for the continued maintenance of this and other priority entrance corridors for discussion during the FY 94-95 budget process. Mr. Pat Mullaney discussed this with Ms. Angela Tucker, Assistant Resident Engineer, several times and has learned that in some jurisdictions, the localities put a higher emphasis on median and roadside mowing in selected areas. For the County to take over this responsi- bility next season and perform it at a level commensurate with the City on the primary entrance corridors, the cost is estimated to range from $39,670 for a contracted service, to $131,975 to hire and equip a county crew. Mr. Mullaney suggests that the Board fully investigate the potential for an increased level of maintenance by VDOT prior to the county taking on the financial responsi- bility and the considerable liability risk involved in roadside mowing. Mr. Tucker said staff recommends that the Board formally express its desire to VDOT for an increased level of maintenance to the urban area corridors and then discuss other options available with Mr. Roosevelt. February 2, 1994 (Regular Day Meeting) 000006 (Page 6) Mr. Marshall said he had received a letter from Mr. Dan Jordan, Direc- tor, Monticello, indicating that they would contribute $1000/year toward improving the entrance at Routes 20/53. Mr. Tucker said he believes it was for a one-time contribution only. Mr. Marshall said if the County cannot afford to do all of the entrances referred to in the staff's report, he believes this entrance should be the one that is scheduled for additional maintenance/mowing. Mr. Roosevelt said he had been requested to make a response should the Board request an additional level of maintenance. He thinks the Department could increase mowing in these areas. At the present time, the first mowing each year is from ditch line to ditch line. They could do full width of right-of-way mowing on each mowing, probably a total of three mowings each year. Beyond that, with the current state of maintenance funds, he sees no way the Department could fund any additional mowings without the shifting of priorities. If they had to mow these entrances nine more times, he agrees that the cost would be close to the figure calculated by Mr. Mullaney of $39,670. Mr. Roosevelt said $39,670 would pay for 37 percent of the patching that needs to be done on the Secondary System this year. Mr. Roosevelt said he was also asked if the Board would need to provide additional funding. The answer is "yes,. The Department could absorb the cost of the three mowings, but mowing in all of the corridors would cost approximately $35,000 additional. Mr. Marshall Said his request was for maintaining, in the same manner as the City does within City limits, the section of Route 20 between the City limits and Route 53. He is talking about lawnmowers and planting of flowers. He believes he can get some money from Piedmont College, Michie Tavern, Monticello and the University of Virginia, just to keep that section cut. He would even let someone from his farm use his equipment to bushhog that section, but because of the way the guardrails are placed, there is no way to get the equipment in. He wants it cut in that section because that is where the majority of tourists enter off of 1-64. Mr. Tucker said others have made similar requests, although not to the magnitude of flowers, etc. Staff felt it would be appropriate to give the Board the full picture, and let the Board set its priorities. Mr. Martin wants similar efforts made on Route 250 East on Pantops. If the Board wishes to prioritize the seven entrance corridors, staff suggests that one location be included in the operating budget each year, until all seven are in the budget. This would allow operating costs to build up slowly over the years. Mr. Martin said doing one at a time, starting with Route 20 South, with all of the Board members looking at ways to get it done through donations, makes sense to him. He suggested the individual Board members go to business people in their districts, and ask for help. Mrs. Humphris said there is a committee working on Barracks Road from the City limits to Georgetown Road. The people in Hessian Hills Apartments said they would investigate having the owners of the apartments maintain the medians along their road frontage which included planting and landscaping. Mr. Perkins asked if there were any "Adopt the Highway" programs for this purpose such as the programs for picking up trash. Mr. Roosevelt said the Department is in the beginning stages of an "Adopt an Entrance Corridor" program similar to the "Adopt a Highway" program. Mr. Marshall said Piedmont College, Blue Ridge Hospital and Monticello all have landscaping people and equipment. He thinks they might be willing to donate some of that if the Highway Department would let it be used. Mr. Roosevelt said the mechanism will be in place shortly to allow them to do it. Mrs. Thomas said there is already a Route 53/20 Neighborhood Association in effect. That puts that neighborhood ahead of other areas. Mr. Tucker said staff just learned of this new "gateway" program a few weeks ago. He has asked Ms. Marcia Joseph, who works for the Architectural Review Board, to contact the Richmond Office to see what can be done to take advantage of the program. Mrs. Thomas asked if the Board should not accept Mr. Roosevelt's offer to have a wider mowing of the entrances. Mr. Roosevelt said if the Board wants to make that a formal request, that would give him something to use as the reason why he is doing it. His instructions at this time are to mow in accordance with Highway Department standards. The only place where he varies that is on Route 29 from Hydraulic Road to the River. MOTION was offered by Mr. Martin to formally ask Mr. Roosevelt to have the Virginia Department of Transportation mow at least three times a year in all entrance corridors (the seven locations listed in Mullaney's letter), the full width of the right-of-way. Those locations are: 1) Route 20 from Route 53 intersection to the City limits; 2) Route 250 bypass from the Ivy Exit to the City limits; 3) Route 29 from Ivy exit of 250 bypass to Route 64 inter- change; 4) Route 250 East from Free Bridge to Route 64 interchange; 5) Barracks Road from Georgetown Road to the City limits; 6) Route 250 from Bellair to the City limits; 7) Fifth Street from the City limits to Route 631. February 2, 1994 (Regular Day Meeting) (Page 7) The foregoing motion was seconded by Mrs. Thomas. the motion carried by the following recorded vote: AYES: NAYS: 00OOO7 Roll was called, and Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Mrs. Thomas and Mr. Bowerman. None. Mrs. Humphris said she would like to add a word of caution. As wonder- ful as it is to have these people offer to help with these corridors, it is not an "ironclad contract" and people can walk away at any time. Over the long term, it would then become a responsibility of the County. Mr. Perkins asked if the Highway Department could make recommendations as to low maintenance plantings. Mr. Roosevelt said they have such people on their staff. Agenda Item No. 7b. Transportation Matters: Georgetown Road Task Force, Recommended Improvements. Mr. Tucker said residents of the Georgetown Road area recently requested Board assistance in addressing safety and traffic concerns. A Task Force was subsequently established consisting of representatives from VDOT'S Construc- tion District Office and Resident Engineer's Office, Albemarle County Planning Department and interested area residents. Recommendations from the Task Force focus on: (1) establishing a functional classification and design of the road which reflects the residential character of the area; (2) enforcing the current speed limit and prohibiting through truck traffic; and, (3) making road improvements which enhance pedestrian access and safety and which eliminate hazardous spot locations for traffic. Mr. Tucker said staff recommends that the Board accept the Task Force report and forward it to the Metropolitan Planning Organization (MPG) for use in the update of the Charlottesville Area Transportation Study (CATS). The Task Force recommendations should also be considered in the update of the County's Comprehensive Plan, and VDOT's Six-Year Secondary Road COnstruction Plan and development of the Georgetown Road project. Mr. Lincoln Young was present to speak. Me said a Georgetown Neighbor- hood Committee started work in June, 1992. A petition was completed in September and presented to the Board of Supervisors on October 6, 1992. Ninety-seven percent of the units surveyed support various safety improve- ments, eliminating through truck traffic, and classifying Georgetown Road in accordance with its neighborhood collector character. The Board of Supervisors responded by establishing a Task Force to study the assumptions, determine the problems, and establish the best alternatives. Mr. Young said the key focus of the Task Force was to achieve a better balance of service and safety on Georgetown Road to serve the needs of motorists and the neighborhood. There have been a lot of improvements to this road which vastly improved its level of service. However, with the increased traffic flow, service and safety, from the standpoint of the neighborhood, have decreased. Therefore, the Task Force makes the following recommendations: 1) Reclassify Georgetown Road from a major thoroughfare to two-lane local road status in all Official road plans. (The Board is requested to consider the function of Georgetown Road within the Comprehensive Plan and assign a classification which is consistent with their intentions.) 2) Enforce the current 35 mph speed limit. (VDOT has agreed to install additional speed limit signs. A commitment is needed from the police to monitor Georgetown Road on a continual basis; a commitment is needed that County school bus drivers will drive the speed limit, as will City bus drivers. It was suggested that the County's radar speed information sign also be used.) 3) Pedestrian protection at Terrell Road and near Inglewood Drive. (VDOT has agreed to install wider pavement markings in this area as well as island delineators around the island area. Raised concrete medians can be installed if the road is widened to accommodate side-by-side vehicles.) 4) Revisions to the intersection of Hydraulic and Georgetown Roads. (VDOT will add an advanced left-turn phase for the westbound Hydraulic Road approach, install a yield ahead sign and yield signs on both sides of the right-turn slip ramp, install a "bus stop ahead" sign, and will trim trees in this area. VDOT will remove the slip ramp and replace it with a regular right turn lane if the County approves funding from secondary improvement funds. The estimated cost is $10,000.) 5) Improve sidewalks. (Rebuild current sidewalks to an elevation level to the existing road on the west side from Terrell to south of Inglewood. The existing sidewalk is the County's responsibil- ity and could be improved with County Capital Improvement Program February 2, 1994 (Regular Day Meeting) (Page 8) ? funds or Secondary Road improvements funds. $26,000.) oooOos The estimated cost is 6) Restrict through trucks. (Recommend that the Board of Supervisors initiate procedures to restrict through trucks from using George- town Road between Hydraulic and Barracks Roads.) Mr. Young said in the way of long range planning, Mr. Roosevelt men- tioned sidewalks and curb and gutter on both sides of that road. These items would enhance the safety of this roadway. He said the Task Force hopes the Board will approve these recommendations today for implementation. Mr. Roosevelt said the Task Force was looking for a way to better balance the needs of the motorists against the needs of the neighborhood. Georgetown Road carries about 14,000 cars per day, and almost 9500 of those are people who have no business in the Georgetown Road community, they are just passing through. This Task Force met for about a year and a half, and hammered out items which the Transportation Department can support. Seven of the recommendations require formal action by the Board of Supervisors, and the other six require formal action by the Department. The Department is commit- ted to doing five of the six regardless of the action by this Board. The only one in question is replacement of the slip ramp, but if the County approves the funding, the Department is prepared to do that one also. VDOT would also do the work on #5, rebuilding the sidewalks, if the County approves the $26,000. That would be a seventh VDOT item. Mr. Perkins asked about #6. Mr. Roosevelt said there is a procedure for doing this. It has recently been modified and he is not familiar with the changes. He does know that it requires the Board of Supervisors to take the first step, do some investigation, and make a formal request to the Department of Transportation. Mr. Martin said before he can vote on this item, he will need to know where the money is coming from. Mr. Roosevelt said in the Department's budget, certain funds are used for maintenance, and different funds are used for improvements. He said that a couple of months ago, the Board made two changes. The Routes 708/631 project was dropped, and the plans for the project at the intersection of Routes 678/250 was changed. Those two projects already had $170,000 allocated, and it was anticipated that over the life of the six-year road plan, almost $1.0 million would be available to those two projects. There are many needs and this money could be transferred to any one of those needs. Mr. Martin said there are people present this morning from Route 640 and they will be asking for paving of a road that is not in the Six-Year plan. On Rocky Hollow Road the Board looked at about $40,000 in improvements for that road. He appreciates all of the work that went into the study of Georgetown Road, but he would like to see it in context of all County needs, rather than as a separate project. Mr. Cilimberg said the Planning Commission is presently reviewing the Six-Year Road Plan and a priority listing. The Georgetown Road project has been in the Plan in some form for quite a while and will now be on the priority list. That will come to the Board within two months. Mr. Tucker said staff is not recommending that the Board take action on specific areas, only that it accept the report of the Task Force. The classification issue would have to be studied by the MPO and any recommendations incorporated into the Six-Year Road Plan, the CATS Study, and the County's Comprehensive Plan. Mrs. Humphris said she was the Board's representative on the Task Force. She would like to go through the list and point out what the Board would do on each item. No. 1, Reclassification. Needs to be referred to the MPO and considered in the update of the CATS Study. No. 2, Enforcement. The Police Department has made an effort~ and the Schools have done the same with the bus drivers. They have asked the City to do likewise with their drivers. Considering the 4500 vehicle trips per day generated by people living in the neighborhood, if all of those people proceeded at 35 mph, that would solve the problem. No. 3, Pedestrian Protection. VDOT will do the pavement marking. No. 4, Revisions. Ail except the $10,000 item can be done, and that item needs to be done in the Six-Year Plan. No. 5, Sidewalks. Needs to be put in the Six-Year Plan. No. 6, Restricting through trucks. She hopes the Board will initiate procedures to do this. Mrs. Humphris said she took Mr. Bowerman over one day to walk the sidewalks so he would understand how it feels to walk on a sidewalk below grade level with those huge trucks coming by. Mrs. Humphris then offered motion that with the exception of the items with dollar amounts, the Board accept the report and staff take the necessary steps to implement the items possible and then consider the dollar items (slip ramp and sidewalks) in the Six-Year road plan. February 2, 1994 (Regular Day Meeting) 000009 (Page 9) Mr. Perkins asked if the money for the sidewalks can come out of Secondary Road funds. Mr. Roosevelt said they can. In this situation, he understands they can be financed with Secondary Improvement funds. Mr. Martin said with those two exceptions he would second the motion. He cannot vote to approve the raising of sidewalks which already exist when there are many roads in his district where school buses cannot use the roads, so the parents have to take their children to school. Mr. Young interjected to say he believes the County has a legal liabili- ty because this is a flagrant safety hazard. Mr. St. John disagreed and said the County is immune to this kind of liability. Mr. Young said he believes there is an emergency situation here because Georgetown Road has, in effect, turned into a bypass for Route 29. The residents are asking for a minuscule amount of funds to get something done to get a little relief. He hates for this to be compared to other needs because the neighborhood is taking the brunt of the traffic problems from north Route 29. At this time, roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Mrs. Thomas and Mr. Bowerman. None. Agenda Item No. 7c. Agenda). .- ................. = v~ .... oved to the Consent Agenda Item No. 7d. Other Transportation Matters. Ms. Rebecca Lambert was present and handed in a petition concerning the paving of Route 640. She has been working with people from the Culpeper District Office and is having a notary come to a place where everyone involved in right-of-way dedication can come to one location to sign official docu- ments. (Note: Mr. St. John left the room at 10:20 a.m.) Mr. Martin noted that Route 640 is No. 35 in the Six,Year ROad list, so is on the list, but not in the current budget. He has driven over the road which is about two and one-half miles in length, and feels it is dangerous. Mr. Roosevelt said he has a large file on this road. It was in the Six, Year Plan in the 1970s. He has a letter dated September 16, 1980, addressed to a Mr. Turner. At that time, he had staked out the needed right-of-way and told Mr. Turner that without dedication of the right-of-way, this project would have no chance of going forward. Mr. Bowerman asked for a report on the possibility of having a pedestri- an crosswalk marked on Route 29 North at Woodbrook. He just wants comments, and told Mr. Roosevelt it does not have to be a formal reply. Mrs. Thomas said there were people present who had served on a committee concerning improvements to Routes 760 and 712. They met last month and reached the following consensus. There is no possibility of getting the right-of-way necessary for improvements to Route 760, but on Route 712 there is someone who will work with the Highway Department to get that right-of-way. She then offered motion to proceed with and spend the $24,400 shown in Mr. Roosevelt's letter of December 13, 1993, on the improvements for Route 712. The motion was seconded by Mr. Martin. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Mrs. Thomas and Mr. Bowerman. None. Mrs. Thomas then brought up the subject of Route 682. She said that because of the weather she did not get to drive along the road until last week. She does not want the people living on this road to have to wait until March for an answer, so recommends that the Board discuss this road request at its meeting on February 14. Mr. Tucker noted for the other Board members that the Board is meeting with the School Board at 5:30 p.m. on that date, and he would recommend that the Board start at 4:30 p.m. and discuss this item first. iMf. Marshall said he cannot be present that day. There was general consensus to start the meeting at 4:30 p.m. Mr. Perkins said he had received several complaints about Route 674 which is a gravel road. He believes the Highway Department is probably February 2, 1994 (Regular Day Meeting) (Page 10) oooo o getting lots of complaints due ~6 th~ .~ce~t~ Weather. Mr. Roosevelt said many gravel roads have failed because of the depth of the freeze. Mrs. Humphris said she had been contracted by Mr. Henry Dean about Lamb's Road. She asked Mr. Roosevelt if he would meet with her and Mr. Dean to discuss Mr. Dean's suggestions. He replied in the affirmative. Mr. Marshall said he had many calls about the Keene Landfill Road and also about a street off of Market Street. Mr. Tucker said it is a short section which runs from Broadway to Market Street and it is not in the Secondary System. Mr. Marshall said he was told that Mr. Peter Way was able to do something for the road in the past. Mr. Perkins said the Board approved paying for sanding the road in 1989 because there was an emergency situation with ice on the road at that time. Mr. Marshall asked for a report on anything that can be done for the people living on the street. (NO~: At 10:44 a.m., the Board recessed, and reconvened at 10:54 a.m. Mr. St. John returned at this time.) Agenda Item No. 8. Work Session: Citizen Survey for Comprehensive Plan Update. Mr. Tucker said the County has contracted with the University of Virginia's Center for Survey Research to conduct a scientific sample survey of citizen opinion on issues related to the Comprehensive Plan update. The staff has been working with representatives of the Center to develop draft questions for the survey instrument. A conceptual outline of the survey was reviewed by the Planning Commission last night. After receiving comments from the Planning Commission and Board, the consultant will finalize the draft survey instrument for pretesting. Pretest- ing is used to "debug" the survey process, particularly in regard to length of the survey interview and the quality of the responses. Based on the results of the pretest, the survey will be modified as necessary for conducting the actual survey interviews. Mr. Tom Gotterbock from the Center for Survey Research at the University of Virginia, was present to discuss a draft list of questions which will be used in conducting a scientific sample survey of citizens. There was no vote, nor any real consensus. Mr. Marshall was afraid the replies will be from "too many chiefs, and not enough indians." He also felt the word "growth" was too broad, and without any definition. Mr. Martin wanted to be sure questions concerning jobs mean "job diversification". Mr. Bowerman did not want questions asked where the respondent has to be educated before making a reply. Mrs. Thomas suggested that in No. 5A.8. "safer neighborhoods and streets" mention only neighborhoods. It was agreed that the Board would see a list of the draft questions as soon as possible. Board members will give their input to staff so that a list of the final questions can be reviewed on or about March 2. Agenda Item No. 10. Report of the Agricultural and Forestal Industries Support committee. Mrs. Mary Joy Scala, Senior Planner, said the Agricultural and Forestal Industries Support Committee was appointed by the Board of Supervisors in December, 1992, to develop recommendations for ways to support and promote agriculture and forestry in Albemarle County. The creation of the Committee is a strategy recommended in the Comprehensive Plan. The Committee's descrip- tion of work includes: (1) Analyzing activities and determining trends; (2) Evaluating obstacles to sustaining agricultural and forestal industries; (3) Recommending specific efforts to support and encourage agricultural and forestal industries; (4) Developing a report which proposes county poli- cies/strategies for supporting agricultural and forestal industries; (5) Addressing protection of the resource base in addition to promotion of agricultural and forestal industries; and, (6) Addressing issues as they arise which may affect agricultural/forestal interests. Mrs. Scala said the Support Committee met from January through October, 1'993, and produced a report which includes a list of members, an introduction, recommendations, and discussion of future trends. (Note: Mr. Martin left the iroom at 11:56 a.m.) The Committee was assisted by staff members, guest :speakers, and many other persons from the agricultural and forestal community who were invited to attend the subcommittee sessions. She then proceeded to present slides of items outlined in the report. Mr. Tucker said staff recommends that the Board of Supervisors continue its long standing support for agriculture and forestry in Albemarle County by accepting this report. The recommendations attached to the report should be incorporated into the Comprehensive Plan during its upcoming review. (Mr. Martin returned to the meeting at 12 Noon.) February 2, 1994 (Regular Day Meeting) OOOO'~ (Page 11) Mrs. Mumphris mentioned the third paragraph on Page 10 of the report, particularly the comment at the end of the paragraph reading: "Due to the lack of understanding, some COunty employees present a negative view of county agriculture policy." She said she has no idea what that statement may mean, but she thinks staff needs to pay attention to the comment for Whatever reason it was included. Motion was offered by Mrs. Thomas, seconded by Mrs. Humphris, to accept the report which should be incorporated into the Comprehensive Plan during the upcoming review. Roll was called, and the motion carried by the following recorded vote: AYES: Mrs. Mumphris, Messrs. Marshall, Martin, Perkins, Mrs. Thomas and Mr. Bowerman. NAYS: None. Agenda Item No. 11. Request for $6000 appropriation for installation of weather vane on top of the County Office Building. Mr. Tucker said during the renovation of the Lane High School building for use as the County Office Building, the original weather vane was taken down from the cupola atop the building and cannot be located. The Lane Class of 1954 has been raising funds to have a new weather vane built and installed in its original position. They have secured donations to complete the project as well as to install lettering for the Lane Auditorium entrance, with the exception of $6000 needed for the crane necessary to install and remove the scaffolding required to set the weather vane. If the Board is interested in participating, the money can be absorbed from the Staff Services Maintenance Budget. Mr. Stirling Williamson, Jr., was present. He said that Mr. Darden Towe had started this project before his death, as well as the lettering over the auditorium door. The Class of '54 had the weather vane built by Mr. Steven Stokes, so it is ready for installation. They originally had an estimate of $8000 for this work. Scaffolding is needed for safety purposes and in order to make repairs to the cupola itself. A crane is needed to put the scaffold- ing up. Mr. Stokes will take the weather vane apart, take it up to the cupola, put it back together, and install it. The Class of '54 raised the money necessary to purchase and have the weather vane installed. However, they are asking the Board of Supervisors for funds to pay for the crane. Motion was offered by Mr. Martin, seconded by Mr. Bowerman to approve the request, with the funds being taken from the Staff Services Maintenance Budget. Roll was called, and the motion carried by the following recorded vote: AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Mrs. Thomas and Mr. Bowerman. NAYS: None. Mrs. Mumphris said she believes there are some other Lane High classes which had funds left from reunions who would be willing to donate those funds to this project. She suggested that someone contact these people, and offered several names for these contacts. Agenda Item No. 12. Audit Committee Report. Mr. Melvin Breeden, Director of Finance, said a copy of the County Audit for the Fiscal Year ended June 30, 1993, was forwarded to the Board. The Audit Committee met and reviewed the audit. They did not identify any significant findings or problems and there were no significant changes from the year-end report presented to the Board several months ago. Two major items were: the General Fund balance was $10,976,000, which was a $680,000 increase from the previous year. The School Fund balance was $747,000 which is a $216,000 decrease from the previous year. The Audit continues to have a qualified opinion due to the lack of a fixed asSet syStem. He has a schedule and hopes the system will be implemented prior to June 30, 1994. Mr. Jack Farmer, from the firm of Robinson, Farmer & Cox, was also present. He made a few remarks concerning the Audit, but there were no questions from Board members. Motion was immediately offered by Mr. Martin, seconded by Mrs. Mumphris, to accept the Audit for the County of Albemarle for the year ended June 30, 1993. Roll was called, and the motion carried by the following recorded vote: AYES: Mr. Humphris, Messrs. Marshall, Martin, Perkins, Mrs. Thomas and Mr. Bowerman. NAYS: None. February 2, 1994 (Regula~Day.~Meeting). (Page 12) O0001Z Agenda Item No. 14a. Appropriation: Metropolitan Planning Organization Grant. Mr. Tucker said the 1993-94 Unified Planning Work Program was prepared by the Thomas Jefferson Planning District Commission for the Charlottesville Albemarle Metropolitan Planning Organization (MPO). The program includes the CATS Study, the Long-Range Transit Development Plan, the South City Entrance Corridor Study, the Transportation Planning Data Development and Analysis, the TSM Planning Analysis, Public-Private Participation Planning, and the Traffic Reduction Strategy Committee. The total program is funded by the Federal Highway Administration, the Federal Transportation Administration, the Virginia Department of Transportation, the Virginia Department of Rail and Public Transportation, the City of Charlottesville, the County of Albemarle, the Thomas Jefferson Planning District, and JAUNT. The work to be performed by the County of Albemarle will be funded by a $58,360 Federal grant, a $7295 State grant, and $7295 in required matching funds transferred from the General Fund. Motion was offered by Mrs. Thomas, seconded by Mrs. Humphris, to adopt the following resolution of appropriation approving the request set out on appropriation form #930050. Roll was called, and the motion carried by the following recorded vote: AYES: NAYS: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Mrs. Thomas and Mr. Bowerman. None. FISCAL YEAR: 1993/94 NUMBER: 930050 FUND: MPO GRANT PURPOSE OF APPROPRIATION: FY 1993/94 OPERATING BUDGET EXPENDITURE COST CENTER/CATEGORY DESCRIPTION 1120881301110000 SALARIES-REGULAR 1120881301601700 COPY SUPPLIES 1120881302110000 SALARIES-REGULAR 1120881302550100 TRAVEL-MILEAGE 1120881303310000 PROFESSIONAL SERVICES 1120881304310000 PROFESSIONAL SERVICES 1120881306110000 SALARIES-REGULAR 1120881306550100 TRAVEL-MILEAGE 1120881306601700 COPY SUPPLIES 1120881307110000 SALARIES-REGULAR 1120881307113000 SALARIES-PART-TIME 1120881307601700 COPY SUPPLIES TOTAL REVENUE DESCRIPTION 2120824000240500 GRANT REVENUE-STATE 2120833000330001 GRANT REVENUE-FEDERAL 2120851000512004 TRANSFER FROM GENERAL FUND TOTAL AMOUNT $ 3,900.00 100.00 15,940.00 410.00 30,000.00 3,600.00 '2,100.00 150.00 750.00 9,900.00 5,900.00 200.00 $72,950.00 AMOUNT $ 7,295.00 58,360.00 7,295.00 $72,950.00 Agenda Item No. 14b. Appropriation: Drug-Free Schools and Communities %ct Grant. Mr. Tucker said Albemarle County has participated in the Drug-Free ~chools and Communities Act for the past eight years. The purpose of the ]rant has been to establish, enhance and increase programs of illicit alcohol ~nd other drug use education and prevention (coordinated with related communi- :y efforts and resources) in order to achieve drug-free schools and communi- :ies. Over the years, this grant has enabled us to pursue the following )rograms: the DARE Program, prevention counseling (in coordination with ~egion Ten Community Services Board), Peer Mediation Programs, Charlottes- ,ille-Albemarle County CADRE activities, staff development, and activities for ,outh such as the PULSAR, YADAPP, and Youth Leadership Conferences. Mr. Tucker said this funding will enable the Albemarle County Schools to :ontinue to provide these services. The School approved this program on ranuary 10, 1994. Motion was offered Mr. Martin, seconded by Mr. Bowerman, to approve the !ollowing resolution of appropriation approving the request as set out on ~ppropriation Form #930051. Roll was called, and the motion carried by the !ollowing recorded vote: ~YES: lAYS: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Mrs. Thomas and Mr. Bowerman. None. February 2, 1994 (Regular Day Meeting) (Page 13) ...... O000 t, FISCAL YEAR: 1993/94 NUMBER: 930051 FUND: DRUG EDUCATION GRANT PURPOSE OF APPROPRIATION: FY 1993/94 OPERATING BUDGET FOR DRUG FREE SCHOOLS GRANT EXPENDITURE COST CENTER/CATEGORY DESCRIPTION 1310761101312500 PROF. SERVICES INSTRUCTIONAL 1310761101312700 PROF. SERVICES CONSULTANTS 1310761101601300 INSTRUCTIONAL MATERIALS 1310761101580000 Miscellaneous 1310761311550400 TRAVEL-EDUCATION 1310761311580000 MISCELLANEOUS 1310761311580500 STAFF DEVELOPMENT TOTAL AMOUNT $ 1,000.00 49,250.00 500.00 6,000.00 919.00 4,550.00 2,500.00 $64,719.00 REVENUE DESCRIPTION 2310724000240233 DRUG FREE SCHOOLS TOTAL AMOUNT $64,719.00 $64,719.00 Agenda Item No. 14c. Title II, Dwight D. Eisenhower Grant. Mr. Tucker said this entitlement grant provides financial assistance to strengthen the skills of teachers and the quality of instruction in mathe- matics and science in public and private elementary and secondary schools. Albemarle County Schools will use the funding to provide the training for math and science teachers K-12 in the V-Quest lead teacher component. This will provide teachers the training to: (1) provide in-service training to other teachers; (2) develop methods to attract and retain the under represented; (3) manage mathematics and science resources within their schools; (4) organize mathematics and science activities within their schools; and (5) achieve V-Quest goals within their own classroom. Mr. Tucker said the School Board approved this program on January 10, 1994. Motio~ was offered by Mr. Martin, seconded by Mrs. Humphris, to approve the following resolution of appropriation approving the request as set out on Appropriation Form #930052. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Mrs. Thomas and Mr. Bowerman. None. FISCAL YEAR: 1993/94 NUMBER: 930052 FUND: EISENHOWER GRANT PURPOSE OF APPROPRIATION: FY 1993/94 OPERATING BUDGET FOR TITLE II EISENHOWER GRANT EXPENDITURE COST CENTER/CATEGORY DESCRIPTION 1320361311152100 SUBSTITUTE WAGES 1320361311210000 FICA 1320361311520100 POSTAGE 1320361311580500 STAFF DEVELOPMENT 1320361311601300 MATERIALS 1320361311601700 COPYING TOTAL AMOUNT $ 5,310.00 406.22 133.78 18,350.00 2,800.00 225.00 $27,225.00 AMOUNT $27,225.00 $27,225.00 REVENUE DESCRIPTION 2320333000330200 TITLE II EISENHOWER GRANT TOTAL Agenda Item No. 15. Executive Session: Legal and Personnel Matters. At 12:20 p.m. motio~ was offered by Mrs. Humphris, seconded by Mr. Bowerman, to adjourn into executive session under Virginia Code Section 2.1.344.A.1, Personnel Matters, to conduct interviews for vacancies on boards and commissions, and to discuss legal matters under Virginia Code Section 2.1.344.A.7, to receive an update of the Claytor vs. Albemarle County case. Roll was called, and the motion carried by the following recorded vote: AYES: NAYS: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Mrs. Thomas and Mr. Bowerman. None. Agenda Item No. 16. Certify Executive Session. At 3:23 p.m., the Board reconvened into open session. Motion was offered by Mrs. Humphris, seconded by Mr. Martin, to adopt the following certification of executive session: February 2, 1994 (Regular Day Meeting) (Page 14) CERTIFICATION OF EXECUTIVE MEETINO WHEREAS, the Albemarle County Board of Supervisors has convened an executive meeting on this date pursuant to an affirma- tive recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 and 2.1-344.A.7 of the Code of Virginia requires a certification by the Albemarle County Board of Supervisors that such executive meeting was conducted in conformi- ty with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Albemarle County Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Albemarle County Board of Supervisors. VOTE: AYES: NAYS: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Mrs. Thomas and Mr. Bowerman. None. ABSENT DURING MEETING: None. ABSENT DURING VOTE: None. Agenda Item No. 9. Section 8 Advisory Committee Report - Implementation Plan. Mr. Tucker said in March, 1993 the Board of Supervisors appointed a committee to study the Section 8 Rental Assistance Program, and to develop recommendations for improving utilization of the program by area property owners. The Committee made its report to the Board in December. At the recommendation of staff, the Board referred the report back to staff for development of a detailed implementation plan setting forth staffing and additional cost estimates. Mr. Tucker said the recommendations contained in the original report have been reorganized and grouped into four general categories: landlord outreach and marketing, programmatic issues, tenant-based assistance, and affordable rental housing development. Staff recommends that the Board approve the implementation plan and direct staff to begin the activities outlined in the plan. (Copy of report entitled SECTION 8 RENTAL ASSISTANCE PROGRAM, A Strategy for Improving Proqram Operation and Usage is on file in the Clerk's Office.) Ms. Lynne Carruth, Housing Coordinator, was present, and answered a few questions posed by Board members. Motion was offered by Mr. Martin, seconded by Mrs. Thomas, to approve the implementation plan and to direct staff to begin the activities outlined in the plan. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Mrs. Thomas and Mr. Bowerman. None. Agenda Item No. 13. FY 1994-95 Budget and Revenue Update. Mr. Tucker said based on the October projection of new FY 1994-95 reve- nues (estimated to be $2.9 million over FY 1993-94 or $1.3 million after deducting for Debt Service, Revenue Sharing, and the Board's reserve), the Board at its November 3 meeting allocated approximately $975,400 to the School Division, and $650,300 to General Government for FY 1994-95 operating costs. This reflected a 2.8 percent increase over current year operational spending for both divisions. The Board, which initially had a reserve fund of $200,000, chose to retain an additional $270,000 in that reserve. Mr. Tucker said these projections are always preliminary until finalized estimates are provided by the Department of Finance in January after a full six months of data collection. The revised January update shows that earlier revenue projections for FY 1994-95 are up approximately $750,000 mainly due to a strong and steady growth in sales tax revenues. Local retail sales that have been cautiously monitored over the past several months now seem to be showing a definite upward trend rather than a short-term spike, leading to the conclusion that the increase in the number of retail outlets, i.e., Wal-Mart, Sam's, etc., has not merely shifted sales between stores, but has actually increased the County's volume of retail sales. February 2, 1994 (Regular Day Meeting) (Page 15) 0000:1.5 Mr. Tucker said based on the revised projection of $750,000 in addition- al FY 1994-95 revenues, as well as the extreme difficulty facing both General Government and the School Division in maintaining and funding current opera- tions and service levels, staff is requesting that the additional revenues be allocated to the School Division and General Government to balance their respective FY 1994-95 budgets. Using the 60 percent/40 percent split, this allocation would provide an additional $451,560 to the School Division, and $301,040 to General Government. The Board would retain $470,000 in the Reserve Fund to use during budget work sessions for unfunded needs. Mr. Tucker said staff provided the Board with a list of issues that will have to faced when working on the FY 1994-95 budget next month. Staff is calculating the budget with baseline or level funding for departments. The reserve fund might be used for replacing capital items such as vehicles in the Police Department. Another major issue is groundwater monitoring at the Keene Landfill. Under EPA and State guidelines, certain standards have to be met for this monitoring. During the next fiscal year, there will be a need for $80,000. Competitive salaries for County employees are also an issue. The most recent salary survey showed that the County is 2.3 percent below the market currently. By the end of the fiscal year, the County could be approximately five percent below. Staff will propose a 2.5 percent scale adjustment. Another major issue is health care. Currently the County only funds 80 percent of the cost of the single subscriber rate. The County does not pay anything toward family coverage. Mr. Marshall said the County needs to look at allowing retirees to buy into this program. Insurance is not available to these people when they leave the County. Mr. Tucker said that is a major issue. A minimum start toward providing affordable health care benefits is to increase the County's share of the premium cost from 80 percent to 85 percent. Each additional five percent increase requires an additional $30,000 for General Government. Another issue is salary compression. When there is a major reclassi- fication as there was three years ago, it causes People to go backward toward the "A" step. Numerous employees were assigned steps at or near the beginning of their new pay range and in many cases, employees who had been employed for some time, found themselves at the same salary as a new employee with minimal experience. The last unfunded priority is for community agencies. The County has contracts with many agencies so will have to fulfill those contracts, but for other agencies, staff is proposing only a one percent increase. Mr. Tucker said the School Division has received notice that their funding, due to a miscalculation in the composite index, will be $670,000 less than originally thought. Mr. Martin said he feels the Board will have to do something drastic this year. He thinks the School System, and the quality of education, are being directly effected by a lack of funding. This year will be the first time the School Board has been asked to open a new school with such a small increase in funding. He thinks there will have to be either an across-the- board cut or some adjustment in taxes. He said the Board has to be sure the kids are educated, and the Police Department can provide adequate security for the citizens. Those two things need to be well funded. Mr. Marshall said if the Board has to go one way or the other, he will vote for cuts, he will not vote for a tax increase. He suggested cutting the General Government side and sending it to the Schools side. Mr. Perkins said he talked to Bill Finley this morning and the School Board has decided to send this Board an unbalanced budget. Mr. Finley said the Superintendent has taken steps to cut any and everything that can be cut. Mr. Perkins said if one examines the County's Audit Report and sees the increase in the Schools budget over the last five years, they would find that it has been a much larger increase than any other segment of the economy. He does not know of any private company that would get such an increase; their increases would have to be directly related to revenues. There has been growth in the County, but the growth in the County budget has been much greater than the growth in people. He thinks that for $58.0 million, the Schools should be able to provide a quality education program in this County. There might have to be cuts in some programs that are outmoded, or there might have to be one more child in each classroom. Will that ruin the quality of education? He thinks the employees need to get increases, but in order to do that, the vested increases and merit increases might have to be dropped. Mr. Bowerman agreed with Mr. Martin that the two primary responsibili- ties of this Board are education and public safety. The rest has to be determined. Mr. Marshall said he does not disagree, but the average individual is under such an economic strain that he does not think they can bear another tax increase. They are being hit from all sides. Mr. Bowerman said how this will be handled still has to be decided, but he does not believe the Board should go backward. Mr. Perkins mentioned February 2, 1994 (Regular Day Meeting) (Page 16) O000 L6 adding another child to each classroom, but it has taken the County so long to get the classroom ratios to where they are, he would not want to reverse that. Mr. Perkins said all schools in the State are looking at that because money is in people. He understands that is one item Dr. Paskel is looking at. Mr. Marshall said he knows that all businesses are downsizing. They have to do it to survive. Competition dictates it. We are now living in a world economy and everything is changing. In order to compete, we have to meet competition, and he thinks that in the future, there will be a diminish- ing quality of life in the United States as a whole. He thinks that people will work harder, and make less. He thinks the environment is dictating that, and the government will have to do the same thing. Mr. Bowerman asked what the Board needs to do today. Mr. Tucker said the staff would like for the Board to approve the revenue split recommended. Mr. Marshall said he believes in quality education, but the County cannot offer private schools at the taxpayer's expense. Mr. Martin said if there has to be cutting of the budget, the Board needs to decide why it is here, and he believes education and security are the primary reasons government was formed. At this time, motion was offered by Mrs. Humphris, seconded by Mr. Martin, to allocate additional revenues in the amount of $750,000 on a 60/40 split to the School Division and General Government, respectively. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Mrs. Thomas and Mr. Bowerman. None. (Note: Mr. Martin left the meeting at 3:54 p.m.) Agenda Item No. 17. Appointments. Mo%ion was offered by Mrs. Thomas to appoint Brian Lindquist to the Regional Disability Services Board to fill out the unexpired term of David C. Robinson who had resigned. The term will expire on July 1, 1995. Mo%ion was offered by Mrs. Humphris to appoint Tim Michel to the Architectural Review Board to fill out the unexpired term of Mr. Harry W. Porter, Jr., who has resigned. The term will expire on November 14, 1996. Motion was offered by Mr. Bowerman to appoint Maurice H. Lipper to the Children and Youth Commission to replace Mrs. Audrianne L. Welborn who did not wish to be reappointed. This term will expire on June 30, 1997. Motion was offered by Mrs. Humphris to appoint David P. Bowerman to the Planning and Coordination Council. Mo%ion was offered by Mr. Bowerman to appoint Charlotte Y. Humphris to the Planning and Coordination Council. Mr. Perkins suggested the name of Donnie Dunn to be the White Hall District appointee to the Equalization Board for Calendar Year 1994. This term expires on December 31, 1994. Ail motions were seconded by Mr. Marshall. Roll was called, and the motion carried by the following recorded vote: AYES: NAYS: ABSENT: Mrs. Humphris, Mr. Marshall, Mr. Perkins, Mrs. Thomas and Mr. Bowerman. None. Mr. Martin. Agenda Item No. 17a. Discussion: Board of Supervisors' meeting for April 13, 1994. It was brought to the Board's attention that April 13, 1994 (Thomas Jefferson's Birthday), is a regularly scheduled holiday for County employees. The Code of Virginia states that should a regularly scheduled meeting fall on a legal holiday, the meeting goes to the next regular business day without any further action from the governing body. Staff needs to know for scheduling purposes if the Board wants to meet on April 13 or April 14. Mr. Marshall said he remembers that when he was a youth, school was out on Jefferson's Birthday. He wants the Board to observe the day as a holiday. He then offered mo%ion, which was seconded by Mr. Bowerman, to hold the April 13 meeting on April 14, 1994, at 7:00 p.m. Roll was called, and the motion carried by the following recorded vote: AYES: Mrs. Humphris, Mr. Marshall, Mr. Perkins, Mrs. Thomas and Mr. Bowerman. NAYS: None. ABSENT: Mr. Martin. Agenda Item No. 18. Cancel Board of Supervisors' meetings for February 9 and February 16, 1994. February 2, 1994 (Regular Day Meeting) (Page 17) ooooa.7 Motion was offered by Mr. Bowerman, seconded by Mrs. Thomas, to cancel these meetings. Roll was called, and the motion carried by the following recorded vote: AYES: Mrs. Humphris, Mr. Marshall, Mr. Perkins, Mrs. Thomas and Mr. Bowerman. NAYS: None. ABSENT: Mr. Martin. Agenda Item No. 19. Other Matters not Listed on the Agenda from the BOARD. Mr. Perkins suggested having a fourth meeting in March if the schedule is heavy instead of meeting into the early morning hours. Mr. Tucker noted that the Vice-Chairman of the Greene County Board of Supervisors wanted to appear before this Board requesting support for legisla- tion dealing with impact fees. It was the general consensus that this would be a waste of time since he could not be on the agenda until almost the end of this year's General Assembly session. After discussion, staff is to notify him that he can speak under "Other Matters" on March 2. Motion was then offered by Mrs. Humphris, seconded by Mr. Bowerman, to adopt the following resolution: RESOLUTION WHEREAS, studies indicate that revenues generated by resi- dential growth do not offset expenses associated with residential growth; and WHEREAS, the below-designated governing bodies are in agreement that innovative and equitable means of producing revenue should be considered; and WHEREAS, the below-designated governing bodies are committed to providing quality public education and cost-effective public facilities; and WHEREAS, the below-designated governing bodies are in agreement that simply increasing property taxes as the primary means of paying for increased residential growth is unacceptable, NOW, THEREFORE, BE IT HEREBY RESOLVED that the below-desig- nated governing bodies hereby request their state legislators to investigate the implementation of an impact fee on developers and land speculators to be directly tied to capital expenditures. Roll was called, and the foregoing motion carried by the following recorded vote: AYES: Mrs. Humphris, Mr. Perkins, Mrs. Thomas and Mr. Bowerman. NAYS: Mr. Marshall. (Mr. Marshall prefaced his vote by saying that he will not vote for anything that will add costs to new development for the average homeowner.) ABSENT: Mr. Martin. Mr. Perkins said Nancy O'Brien has asked for two representatives from the Planning Commission, a County representative in the way of a staff member, and two citizens to be appointed to the Citizens Advisory Committee which is to advise the MPG during update of the CATS 1995-2015 Study. He suggested sending the request to the Planning Commission and letting them pick two people to serve; let the County Executive appoint a staff member; and adver- tise for the citizen members with the Board making a decision on these appointees in due time. Mrs. Humphris and Mr. Marshall both mentioned the problem which occurred the last couple of days during the selling of County vehicle decals. Agenda Item No. 20. Adjourn to February 14, 1994, at 4:30 p.m.~ Meeting Room #5/6. At 4:18 p.m., motion was offered by Mr. Marshall, seconded by Mrs. Humphris, to adjourn this meeting until February 14, 1994, at 4:30 p.m. Roll was called, and the motion carried by the following recorded vote: AYES: Mrs. Humphris, Mr. Marshall, Mr. Perkins, Mrs. Thomas and Mr. Bowerman. NAYS: None. ABSENT: Mr. Martin.