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Home My WebLink AboutARB201900015 Revised Application Submittal 2019-06-03LITTLE DIVERSIFIED ARCHITECTURAL CONSULTING Transmittal From: Date:05/30/2019 4245 North Fairfax Drive, Suite 650 Arlington, VA 22203 To: Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 We are sending you: ❑ Shop Drawings ® Copy of Letter ❑ Attached ® Prints ❑ Change Order Project No: 223.12094.00 Attention: Heather McMahon, Senior Planner RE: ❑ Under Separate Cover via _ the following items ❑ Samples ❑ Specifications ® Other Copies Date Number Description Action Re 'd 1 05/30/19 Revised Application Submittal 6 05/30/19 Signed/Sealed Drawings sets 1 04/03/19 Letter — Description of landscaping history 1 each 05/30/19 Response Letters to both ARB and LOR comments 1 05/30/19 Revised Letter of Revision (LOR) #3 2 05/30/19 COMcheck These are transmitted as checked below: ® For Approval ❑ Reviewed ❑ Revise & Resubmit ❑ For Your Use ❑ Rejected ❑ Submit Copies for Distribution ❑ As Requested ❑ Furnished as Corrected and Return Corrected Prints ❑ For Review & Comment ❑ Not Marked ❑ Prints Returned after Loan to Us ❑ For Bids Due Copy to: RECEIVED Signed: JUN 0 3 2019 Printed Name: Ryan McGrath Email: rmcgrath@littleonline.com If enclosures are not as UEe ' aWkT Little Diversified Architectural Consulting 4245 North Fairfax Drive, Suite 650, Arlington, VA 22203 703.908.4501 LETTER OF TRANSMITTAL 1 COUNTY OF ALBEMARLE Department of Community Development REVISED APPLICATION SUBMITTAL This form must be returned with your revisions to ensure proper tracking and distribution. County staff has indicated below what they think will be required as a resubmission of revisions. If you need to submit additional information please explain on this form for the benefit of the intake staff. All plans must be collated and folded to fit into legal size files, in order to be accepted for submittal. TO: Heather McMahon DATE: PROJECT NAME: _ARB-2019-15: Bank of America, Rio Road E, Minor Amendment/SDP-1996-35 Bank of America, Letter of Revision #3 Submittal Type Requiring Revisions () indicates submittal Code County Project Number # Copies Erosion & Sediment Control Plan E&S Mitigation Plan MP Waiver Request WR Stormwater Management Plan SWMP Road Plan RP Private Road Request, with private/public comparison PRR Private Road Request — Development Area PRR-DA Preliminary Site Plan PSP Final Site Plan or amendment FSP Final Plat FP Preliminary Plat PP Easement Plat EP Boundary Adjustment Plat BAP Rezoning Plan REZ Special Use Permit Concept Plan SP-CP Reduced Concept Plan R-CP Proffers P Bond Estimate Request BER Draft Groundwater Management Plan D-GWMP Final Groundwater Management Plan F-GWMP Aquifer Testing Work Plan ATWP Groundwater Assessment Report GWAR Architectural Review Board ARB ARB-2019-15 2 Other: Please explain SDP-1996-35 LOR#3 4 (For staff use only) Submittal Code # Copies Distribute To: Submittal Code # Copies Distribute To: ARB 6 Heather McMahon 4/3/2019 Jeremy Ellis BrightView Enterprise Solutions Bank of America 1523 East Rio Rd To whom it may Concern: This letter is in reference to the county's requirement of Bank of America at 1523 East Rio rd in Charlottesville, VA to have a hedge along Rio rd. The Oak trees along Rio Rd have grown quite large since the original hedge of Dwarf Bufordii Holly were installed which have shaded out the plants, along with the oak trees aggressive root system robbing nutrients and water from the hollies. This has led to the original plantings to all die as well as the replacement plants that were installed back in the 2015/2016 time range. At this point from a professional view we feel like there will be no plant material that would be able to survive and thrive up against the current condition of the area. Getting new plant material to establish with the dense shade, the root system of the oaks, and the slope of the ground causing majority of water to run off would be near if not completely impossible. Please feel free to contact me with any questions or concerns. Sincerely Jeremy Ellis Market Account Manager BrightView Enterprise Solutions (804)304-7266 LITTLE'' DIVERSIFIED ARCHITECTURAL CONSULTING May 30, 2019 Heather McMahon Senior Planner County of Albemarle 401 McIntire Road, North Wing Charlottesville, VA 22902-4596 Re: RE: SDP1996-35 Bank of America on Rio Road E. — Letter of Revision #3 Thank you for reviewing the attached plans. Below are our responses to the comments dated February 22, 2019. Comment 1. Submit site and architectural drawings with your LOR application. Everything that has been submitted for the ARB application must be duplicated and submitted for the LOR application. Response: Noted. Plans package now contains Architectural, Civil and Electrical plans, all represented on the Architectural cover sheet. LOR and ARB plans are the same and have incorporated all comments. Comment 2. Observe traditional conventions and revise the site plan drawings to orient the North arrow at the top of the page. Response: True North is represented on all Civil Plan sheets in a slightly west of north orientation. Comment 3. Revise the site plan drawings to include public roads Rio Road East and Putt Putt Place. Response: All Civil Sheets C1.00. C1.10 and C1.20 show Rio Road East and Putt Putt Place. Comment 4. Revise the site plan A03.01 which shows existing conditions to reflect the landscaping and site features that currently exist on the ground. This will require a site visit or survey. Response: New sheet C1.10 shows the Original 1996 Site Plan with current missing trees marked out. New Sheet C1.20 show what is to be replaced to bring the site into compliance with the approved 1996 Site Plan. Comment 5. Note that not all of the landscaping which was approved with the site plan in 1996 exists on the site today, which means the site plan is not in compliance (for instance, shrubbery on the eastern property line, near the southeastern corner of the site, is not visible in current - day (last capture July 2018) Google Street Views). This landscaping must be provided. Response: All landscaping and shrubbery has been documented across the Civil Plans. Trees and shrubs no longer present on site have been called out on Sheet C1.10 and proposed trees and ground cover are shown on Sheet C1.20. Comment 6. Note that there is no documentation of a previous Letter of Revision that approved the current location of the dumpster. The dumpster is not in compliance with the approved final site plan of 1996. Therefore, the dumpster location must be addressed in this Letter of Revision 4245 N. Fairfax Drive, Suite 650, Arlington, VA 22203 t 703.908.4501 703.908.4502 w littleonline.com LITTLE' DIVERSIFIED ARCHITECTURAL CONSULTING application unless documentation can be provided showing staff that the dumpster location has been previously reviewed and approved. Response: The County does have proof of the dumpster location (which was approved via an ARB submission ARB-2013-5. As stated in an email dated February 26, 2019, this ARB approval was supposed to be coordinated and approved with a new LOR, which was never submitted (or approved). This revised LOR Submission includes the dumpster and its appropriate location onsite — including details/ sections and a photograph of the dumpster with respect to the passing view approaching the site along the Entrance Corridor. Our LOR letter now includes the dumpster as well. Comment 7. Revise the architectural drawings on sheet A09.11 to include all light fixtures visible from the Entrance Corridor (Rio Road East). Response: All requested information is included in this submission. This lighting information can be found in Plan view on Sheets A03.01 and Sheet C1.20. Comment 8. Respond to and address ARB comments that are provided in the attached letter. Response: All ARB comments are addressed and a Comment Response Letter for the ARB is submitted along with this Letter. Included in this submission package are the following items: • Comment Response Letters • Six (6) total copies of the electrical plans • Two (2) signed and sealed COMcheck calculations. If you have any questions or concerns, please do not hesitate to contact me at (571) 257-2865. Sincerely, Kevin Thorstad Little Diversified Architectural Consulting 4245 N. Fairfax Drive, Suite 650, Arlington, VA 22203 t 703.908.4501 f 703.908.4502 w littleonline.com LITTLE DIVERSIFIED ARCHITECTURAL CONSULTING May 30, 2019 Heather McMahon Senior Planner County of Albemarle 401 McIntire Road, North Wing Charlottesville, VA 22902-4596 Re: Plan Number: ARB-20179-15: Bank of America, Rio Road E., lighting and landscaping renovations. Thank you for reviewing the attached plans. Below are our responses to the comments dated February 26, 2019. Comment 1. Ensure that the property lines drawn on the site plans are correct and that the site plans reflect all of the site conditions currently existing on the parcel. Response: Per comments for the LOR and Comment 1, all property lines and other site features have been represented to the best of our abilities as they currently exist on the parcel. Comment 2. Merge "site" and landscape plans on A03.01. Eliminate sheet E1.01. Ideally, your application package should consist of three site plan drawings (in addition to the building elevations you provided): Response: Site and landscape plan have been merged onto one plan on sheet A03.01. Sheet E1.01 has been removed from the project set of drawings. a. A Current Conditions and Demolition Plan that shows all current site features and all lighting and landscaping to be removed. This should include a schedule that explains exactly what fixtures will be removed and not replaced and what fixtures will be replaced. b. A Landscape Plan that shows proposed landscaping as well as current landscaping. This plan should also include all of the existing and proposed freestanding light poles on the site. c. A Lighting Plan that shows existing and proposed light fixtures, if the plan becomes too complicated to read, you may omit those light fixtures that are either outside of the scope of work and/or that will be removed and not replaced (those should be shown on the Current Conditions and Demolition Plan). Responses to a., b., and c.: Sheets C1.00, C1.10 and C1.20 represent the Original Site Plan (1996), the Existing Conditions Plan, and the Proposed Landscaping and Lighting Plans, respectively. Architectural Sheet A03.10 shows the sight lighting with respect to existing tree and shrub trimming. Additionally, the Electrical Plans provide a detailed photometric plan with all electrical notes and details outlining new site lighting and power. Comment 3. Ensure that all of the current and proposed wall -mounted lights are drawn on the elevations visible from the Entrance Corridor street (i.e., the south, west, and east elevations. The north elevation is not visible from Rio Road and therefore does not require ARB review). Response: A North, West, and East elevation has been provided on sheet A9.11 showing all existing light fixtures as well as all new light fixtures. 4245 N. Fairfax Drive, Suite 650, Arlington, VA 22203 t 703.908.4501 f 703.908.4502 w littleonline.com L ITT LEI DIVERSIFIED ARCHITECTURAL CONSULTING Comment 4. Note that the color of the poles of the two proposed new freestanding lights has not been stated in the luminaire schedule or in manufacturer's specifications and that the new poles must match the color of the existing light poles on the site. This will be made a condition of the Certificate of Appropriateness. If bronze is the color of the existing freestanding light poles, then the color bronze must be selected for the two new proposed poles in order to maintain Consistency. Response: See fixture clarification note on sheet E0.01. (D.Edelman 5/30/2019) Comment 5. Remove light models R1, R2, and R3 from the luminaire schedule if they are to be removed and not replaced. Remove light model Y1 from the luminaire schedule if it is outside the scope of work. Response: Light fixtures R1, R2, R3, and Y1 have been removed from the luminaire schedule. (D.Edelman 5/30/2019) Comment 6. Provide a landscape schedule on a revised landscape plan that details the plant symbol used; quantity, species; common name; caliper/size at planting; and canopy of any proposed (new) landscaping. Note that all proposed species should be selected from the Albemarle County Recommended Plants List; canopy calculations can be attained using this Plant Canopy Calculations reference sheet. Response: See Sheet C1.20 for this proposed landscape information. Comment 7. Provide the standard plant health note on the landscape plan: All site plantings of trees and shrubs shall be allowed to reach, and be maintained at, mature height; the topping of trees is prohibited. Shrubs and trees shall be pruned minimally and only to support the overall health of the plant. Response: See note #17 on Sheet C1.20. Comment 8. There is spillover along the Rio Road frontage in excess of halt (0.5) footcandle (fc). As per the Zoning Ordinance Chapter 18, Section 4.17.4.b.1, spillover at the property line cannot exceed .5 fc into the public right-of-way. Please revise the proposal and plan ccordingly. Response: Fixtures have been revised to accommodate Zoning Ordinance and will not exceed .5 fc into the public right-of-way. (D.Edelman 5/30/2019) Comment 9. Provide a luminaire schedule on a revised lighting plan (i.e., ensure that the schedule is on the same page as the photometric plan). Response: Luminaire schedule has been added to photometric plan. (D.Edelman 5/30/2019) Comment 10. Provide the Maintenance Factor (LLF) as a category to the luminaire schedule. Note that the LLF must equal 1.0 and that the photometric calculations must reflect an LLF equal to 10, Response: LFF has been set to 1.0 for lighting calculations. (D.Edelman 5/30/2019) 4245 N. Fairfax Drive, Suite 650, Arlington, VA 22203 t 703.908.4501 f 703.908.4502 w littleonline.com LITTLE DIVERSIFIED ARCHITECTURAL CONSULTING Comment 11. Note that light levels in excess of 20 footcandles is generally not accepted in the Entrance Corridor. Reduce the footcandle values in excess of 20 fc. Response: Foot-candles do not exceed 20fc around Entrance Corridors. (D.Edelman 5/30/2019) Comment 12. Note that the height and scale of freestanding pole -mounted light fixtures in the Entrance Corridor should not exceed 20 feet including the base. The two new proposed poles are listed as 25 feet AFG. Reduce this to 20 feet inclusive of the base. Response: Pole fixtures have been reduced to 20 feet AFG. (D.Edelman 5/30/2019) Comment 13. Add the standard lighting note to the plan: Each outdoor luminaire equipped with a lamp that emits 3, 000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to reflect light away from adjoining residential districts and away from adjacent roads. The spillover of lighting from luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed one-half footcandle. Response: Standard lighting not added to plan and fixture schedule. (D.Edelman 5/30/2019) Included in this submission package are the following items: • Comment Response Letter • Six (6) total copies of the electrical plans • Two (2) signed and sealed COMcheck calculations. If you have any questions or concerns, please do not hesitate to contact me at (703) 908-4535. Sincerely, Ryan McGrath Little Diversified Architectural Consulting 4245 N. Fairfax Drive, Suite 650, Arlington, VA 22203 703.908.4501 f 703.908.4502 w littleonline.com 1K May 30, 2019 County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902-4596 RE: Letter of Revision Application #3 (Second Submission) Site Plan: Nationsbank at Rio Road SDP-1996-35 Tax Map/Parcel Number: 06100-00-00-124E2 LITTLE' DIVERSIFIED ARCHITECTURAL CONSULTING This letter is to approve as a Letter of Revision the improvements of site lighting and the replacement of trees and shrubs to the above referenced site plan (a more detailed narrative of site changes is outlined below). As noted above, this is the Third and Final Letter of Revision for this site. As per the requirements of Albemarle County, a total of three (3) Letters of revision are allowed before all changes to the plan are required to be submitted in the form of a site plan amendment. As part of a voluntary program, our client, Bank of America, has performed an assessment of the site in question and determined some improvement work is necessary to bring the site lighting up to current bank standards. Incidental to this effort, some changes to the existing Site Plan for Nationsbank at Rio Road (1505 Putt Putt Place, Charlottesville, VA SDP-1996-35) are necessary. The proposed changes to Site Plan SDP-1996-35 entail the addition of two (2) new light poles as denoted by Keynote #1 on the revised site plans. With the proposed work, it was recommended to us to bring the current Site up to the standards of the original Approved 1996 Site Plan. All of our proposed work is shown on the LOR and ARB Plans and the requested changes after first submittal are outlined in the Comment Response Letters; this includes new site lighting and the replanting of trees and shrubs which have since been removed from the site on unspecified dates. Additionally, we have provided the relevant requested information to the LOR of the Existing Dumpster Enclosure. The Architectural and Lighting/Photometric plans which accompany this LOR and Site Plans are included in this merged LOR/ARB submission. We hereby request your approval of the above -mentioned improvements, and the change to the approved Site Plan SDP-1996-35. Should you have any comments or concerns, please do not hesitate to contact me. Sincerely, Kevin Thorstad, P.E LITTLE Civil Engineer, Land Development Services 42245 North Fairfax Dr. Suite 650 1 Arlington, VA 22203 1 p: 571.257.2865 f: 703.908.4502 1 www.littleonline.com COMcheck Software Version 4.0.8.2 Exterior Lighting Compliance Certificate Project Information Energy Code: 2015 IECC Project Title: Rio Road ELP Renovation Project Type: Alteration Exterior Lighting Zone 1 (Developed rural area) Construction Site: Owner/Agent: Designer/Contractor: 1505 Putt Putt Place Daniel Edelman Charlottesville, VA 22901 Little 4245 N Fairfax Dr Suite 650 Arlington, VA 22203 571.257.4063 daniel.edelman@littleonline.com Allowed Exterior Lighting Power A B C D E Area/Surface Category Quantity Allowed Tradable Allowed Watts Watts / Unit Wattage (B X C) Parking area 47755 ft2 0.04 Yes 1910 Total Tradable Watts (a) = 1910 Total Allowed Watts = 1910 Total Allowed Supplemental Watts (b) = 500 (a) Wattage tradeoffs are only allowed between tradable areas/surfaces. (b) A supplemental allowance equal to 500 watts may be applied toward compliance of both non -tradable and tradable areas/surfaces. Proposed Exterior Lighting Power A B C D E Fixture ID : Description / Lamp / Wattage Per Lamp / Ballast Lamps/ # of Fixture (C X D) Fixture Fixtures Watt. Parking area (47755 ft2)Tradable Wattage LED 1: B01: CANOPY FIXTURE: Other: 1 5 20 100 LED 2: B01: CANOPY FIXTURE: Other: 1 2 20 40 LED 3: DW1: CANOPY FIXTURE: Other: 1 3 22 66 LED 4: GW1: POLE MOUNT: Other: 1 4 86 344 LED 5: HE1: POLE MOUNT: Other: 1 5 101 505 LED 6: HE2: POLE MOUNT: Other: 1 1 101 101 LED 7: HK1: POLE MOUNT: Other: 1 2 130 260 LED 8: HLi: POLE MOUNT: Other: 1 1 166 166 LED 9: SE1: WALL MOUNT: Other: 1 5 25 125 LED 10: SH1: WALL MOUNT: Other: 1 1 25 25 Total Tradable Proposed Watts = 1732 Project Title: Rio Road ELP Renovation Report date: 05/30/19 Data filename: WARetail\Service Retail\ BAC\—ELP\2231209400 Rio Road ELP\2 Design\9 Engineering\Electrice Page 1 of 6 Design\COMcheck_Rio Road_2019.5.30.cck ❑r Lirthfinn P4 Exterior Lighting Compliance Statement Compliance Statement: The proposed exterior lighting alteration project represented in t is document is consistent with the building plans, specifications, and other calculations submitted with this permit a oposed exterior lighting systems have been designed to meet the 2015 IECC requirements in COMch Ti to comply with any applicable mandatory requirements listed in the Inspection Checklist. tj t STEPHEN ROBEY, P.E. Name - Title Signature 'MEIN EDWARD ROBEY Lic. No. 049826 Project Title: Rio Road ELP Renovation Report date: 05/30/19 Data filename: W:\Retail\Service Retail\ BAC\—ELP\2231209400 Rio Road ELP\2 Design\9 Engineering\Electricz Page 2 of 6 Design\COMcheck_Rio Road_2019.5.30.cck COMcheck Software Version 4.0.8.2 Inspection Checklist Energy Code: 2015 IECC Requirements: 100.0% were addressed directly in the COMcheck software Text in the "Comments/Assumptions" column is provided by the user in the COMcheck Requirements screen. For each requirement, the user certifies that a code requirement will be met and how that is documented, or that an exception is being claimed. Where compliance is itemized in a separate table, a reference to that table is provided. Section # Plan Review Complies? Comments/Assumptions & Req.ID C103.2 Plans, specifications, and/or ❑Complies Requirement will be met. [PR8]1 calculations provide all information ❑Does Not with which compliance can be ❑Not Observable Location on plans/spec: E0.01 determined for the exterior lighting and electrical systems and equipment ❑Not Applicable and document where exceptions to the standard are claimed. Information provided should include exterior lighting power calculations, wattage of bulbs and ballasts, transformers and control devices. Additional Comments/Assumptions: F1 j High Impact (Tier 1) 2 Medium Impact (Tier 2) 3 1 Low Impact (Tier 3) Project Title: Rio Road ELP Renovation Report date: 05/30/19 Data filename: W:\Retail\Service Retail\ BAC\--ELP\2231209400 Rio Road ELP\2 Design\9 Engineering\Electric Page 3 of 6 Design\COMcheck_Rio Road_2019.5.30.cck on # I Rough -In Electrical Inspection I Complies? & Rea.ID Comments/Assumptions C405.2.5 Automatic lighting controls for exterior ❑Complies Requirement will be met. [EL25]ni° lighting installed. Controls will be ❑Does Not daylight controlled, set based on Location on plans/spec: E0.01 business operation time -of -day, or ❑Not Observable reduce connected lighting > 30% ❑Not Applicable Additional Comments/Assumptions: 11 High Impact (Tier 1) 2 1 Medium Impact (Tier 2) 3 1 Low Impact (Tier 3) Project Title: Rio Road ELP Renovation Report date: 05/30/19 Data filename: W:\Retail\Service Retail\ BAC\—ELP\2231209400 Rio Road ELP\2 Design\9 Engineering\ElectricE Page 4 of 6 Design\COMcheck_Rio Road_2019.5.30.cck * I Final Inspection I Complies? I Comments/Assumptions & Rea ID C405.5.1 Exterior lighting power is consistent ❑Complies See the Exterior Lighting fixture schedule for values. [F119]1 with what is shown on the approved ❑Does Not lighting plans, demonstrating proposed watts are less than or equal ❑Not Observable to allowed watts. ❑Not Applicable Additional Comments/Assumptions: 1 High Impact (Tier 1) 2 M e lium Impact (Tier 2) 13 I Low Impact (Tier 3) Project Title: Rio Road ELP Renovation Report date: 05/30/19 Data filename: W:\Retail\Service Retail\ BAC\-ELP\2231209400 Rio Road ELP\2 Design\9 Engineering\Electric Page 5 of 6 Design\COMcheck_Rio Road_2019.5.30.cck Project Title: Rio Road ELP Renovation Report date: 05/30/19 Data filename: W:\Retail\Service Retail\ BAC\--ELP\2231209400 Rio Road ELP\2 Design\9 Engineering\Electrice Page 6 of 6 Design\COMcheck_Rio Road_2019.5.30.cck