Loading...
HomeMy WebLinkAboutCLE201900088 Application 2019-06-13k: the /.lt:t'1T131rle Couniy - 13-19 Application for Zoning Clearance«, 'k z©(,- ,a CLE # 301 !C' �'Uv S S- rillt:iNlh PLEASE REVIEW ALL 3 SHEETS OFFICE USE ONLY I Uwe" Y4 1 `j) 6114 Date: Receipt # 6' S - Staff."-" -' PARCEL INFORMATION Tax Map and Parcel: 09100-00-00-016A1 Existing Zoning R1 Residential Parcel Owner: ALBEMARLE CARTER MOUNTAINS MANAGEMENT CO LL Parcel Address: 1610 SCOTTSVILLE RD City CHARLOTTESVILLE state VIRGINIA Zip 22902 (include suite or floor) PRIMARY CONTACT Who should we call/write concerning this project? MITCHELL B WILSON - EXECUTIVE DIRECTOR Address: 1610 SCOTTSVILLE RD City CHARLOTTESVILLE State VIRGINIA Zip 22902 Office Phone: 4( 34) 295-3193 Cell # Fax # E-mail MIC@HQ.KAPPASIGMA.ORG APPLICANT INFORMATION KAPPA SIGMA GRAND CONCLAVE 150TH ANNIVERSARY Check any that apply: Change of ownership Change of use Change of name New business �X Business Name/Type: KAPPA SIGMA FRATERNITY INTERNATIONAL HEADQUARTERS Previous Business on this site N/A Describe the proposed business including use, number of employees, number of shifts, available parking spaces, number of vehicles, and any additional information that you can provide: SPECIAL EVENT -ONE DAY ONLY 7- 26 -tY 1,5B0-A1•t�tads.'�,-f3t�sed-i�-4ur.-l�-ticua-Er�tx�-e ur-l�tasi-l�trsJs,-or-If-dr'ivang,-par-king-Pr�ui�led-� t--Metatieetlo-kii�la-Scl.'I�1,.-.-. *'I'his Clearance will only be valid on the parcel for which it is approved. If you change; intensify or move the use to a new location, a new Zoning Clearance will be required. I hereby certify that I own or have the owner,, permission to use the space indicated on this application. I also certify that the information provided is true and �eei.r ttt ie }cs o nto lu�n�%,I , � : have read the conditions of approval, and I understand them, and that I will abide by them. Signatures" r Printed MITCHELL B. WILSON APPROVAL INFORMATION [ ] Approved as proposed [ ] Approved with conditions [ ] Denied [ ] Backflow prevention device and/or current test data needed for this site. Contact ACSA, 977-4511, x117. [ ] No physical site inspection has been done for this clearance. Therefore, it is not a determination of compliance with the existing site plan. [ ] This site complies with the site plan as of this date. Notes: Building Official Date c fS/(s���i Zoning Official - Date P '/ Other Official ��/`c av 14 ( tl of"f'e"f Date -._V oV(/')I iAA KGf�e .. J 1(J -11, County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-5832 Fax: (434) 972-4126 Revised 11/02/2015 Page 2 of 3 b'2 b1-9- 0(0`.3 -T Intake to complete the following: Is us8 n LI, HI or PDIP zoning? If so, give applicant a Certified Engineer's Report (CER) packet. Y/N Will there be food preparation? If so, give applicant a Health Department form. Zoning review can not begin until we receive approval from Health Dept. FAX DATE________ Circle the one that applies _ Is parcel on private well or is wat If private well, provide Hea ment form. Zoning review can not begin until we receive approval from Health Dept. FAX DATE Circle the one that applies Is parcel on septic or Jc sewer? Y/N Will you be putting up a new sign of any kind? If so, obtain proper Sign permit. Permit # Y ,Y N ill there be any new construction or renovations? If so, obtain the proper Permit. c y Permit # 13 Z 0 q - 0107 3 -'1r <aG" �riift 5, Zoning to complete the following: Reviewer to complete the following: Square footage of Use: 6� GQ� ✓ ' Y,,1 N Permitted as: l'1� Under Section: w1 t PoC�(Lf Supplementary regulations section: Parking formula: Required spaces: qCq(4,C C' %'a� htyt5 qyq(1y_ ) lie , 5 e Y/N Items toppeveri ied in thV field- t AVGc_ lations: Y N so, List: Z V l G` Z1)c -7 3� Proffe Y / Ifs , ist: L �7 riance: Y/N so, List: / l �G��, 1 Z G'U��' �G P's: IN r q so, List: p 2 G 06 ` 2- ( / 5 � Z fl� � - L 1 �— Clearances: 2tIL)7_ 95 's SDP2OZ)--7_C 2e)dLr-72 2e,&11_ Revised 1 I/l/2015 Page 3 of 4- o �— = N a ~O v d 0 E � fV W (a Q - 0 0 `� _ o u �o Y V) w v „0 09 Jeffrey Baker From: KC Meyercord <kendallm@hq.kappasigma.org> Sent: Thursday, June 13, 2019 10:12 AM To: Jeffrey Baker Subject: Re: CLE2019-88 Thank you, Jeff. I spoke to Rebecca yesterday confirming the firework and tent permits, and those have all been set for inspection and the Firemarshal has been scheduled to be on site during the fireworks. I have passed this request on to Aramark, and will let you know when they hear back from VDH. Thanks again, PI Kendall C. Meyercord Epsilon -Mu, University of Tulsa, '10 Director of Alumni Development & Events 434 295-3193 o 1214 803 274 (c) On Thu, Jun 13, 2019 at 8:55 AM Jeffrey Baker <1baker@albemarle.org> wrote: Perfect, thanks KC, I sent off the packet to the Fire Marshall's office and wanted to ask you to inquire to VDH whether or not they required ok-ing the clearance, given the catered food being served. Or, as I believe you stated, if that is something handled by Aramark. Thanks and let me know. Jeffrey Baker From: KC Meyercord <kendallm@hq.kappasigma.org> Sent: Thursday, June 13, 2019 9:23 AM To: Jeffrey Baker Cc: Mitchell Wilson Subject: Re: CLE2019-88 Hi Jeff, Thanks for your patience. We just received confirmation yesterday from PVCC. Please let me know if you have any questions, or need anything at all. Best, KC Meyercord ---------- Forwarded message --------- From: Chad Gebhardt <chad@hq.kappasigma.org> Date: Wed, Jun 12, 2019 at 5:33 PM Subject: Re: Kappa Sigma Sesquicentennial To: Rebecca S. Parkhill <rparkhill@pvcc.edu> Cc: Kendall Meyercord <kendallm@hq.kappasigma.org> Excellent, thank you! How does 27th look for a walk through? On Wed, Jun 12, 2019 at 5:10 PM Rebecca S. Parkhill <rparkhill@pvcc.edu> wrote: Hi Chad, My apologies once again for the delay. I did check with the vice president on the 22"d. The rate to reserve the parking lot is $100, which can be invoiced after the event if you prefer. My thought is that we would use the top of parking lot 3 for staging and guest parking, but it would be best to meet and walk the area to make sure that works for the bus drivers. Best, Becky Rebecca Parkhill Assistant to the Vice President Finance & Administrative Services Piedmont Virginia Community College 501 College Drive Charlottesville, VA 22902-7589 434.961.5208 (o) 434.961.6554 (f) www.pvcc.edu KAPPA SIGMA FRATERNITY FELLOWSHIP • LEADERSHIP • SCHOLARSHIP • SER-E ~1 i\"_j"1♦ 0.i 1 IN 9 'l ' ",j Ll P'Ak Tj g r 0 1 jkl J'A lk Al 01019rAIIrarJr 1610 SCOTTSVILLE RD, CHARLOTTESVILLE, VIRGINIA 22902 KAPPA SIGMA 150TH ANNIVERSARY CELEBRATION & BARBECUE DESCRIPTION: The Kappa Sigma Fraternity will hold a Reception and Barbecue at the International Headquarters on Friday, July 26th, 2019. This event will provide the opportunity for all guests to tour through the Headquarters in groups of 50-75 people. We will also dedicate our paver plaza and pavilion. The entertainment will not be loud or disruptive to neighbors. This will be a family type gathering with guests of all ages. It will also include a barbecue and brief fireworks celebration at the conclusion of the night. The guests will arrive and depart by buses. The event is from 6-10 p.m. CONTACTS: Mitchell B. Wilson, Executive Director Mic@hq.kappasigma.org, 434.295.3193 KC Meyercord, Director of Alumni Development iT Events KC®hq.kappasigma.org, 434.295.3193 LOCATION: Kappa Sigma Fraternity International Headquarters. The 1610 Scottsville Rd Charlottesville, Virginia 22902. The primary building and the grounds surrounding our Headquarters will be used for the event. DATE & TIME: Friday, July 26, 2019 . 6:00 p.m. - 10:00 p.m. ANTICIPATED ATTENDANCE: 1,500 in Attendance. This group will be made up of volunteers, alumni, and undergraduate members & guests from around North America. ZONING CLEARANCE APPLICATION - 1670 SCOTTSvitu Ro CONTACT: +q k.r qrna 434 095; ;?3 KAPPA SIGMA FRATERNITY PARKING & TRAFFIC FLOW: Parking. We will utilize Monticello High school's parking lot, pending their approval. Then we will bus our guests to 1610 Scottsville Rd Charlottesville, VA 22902. Busing. We will be busing the majority of our guests who come from out of town to our headquarters, as well as anyone who drives will be directed to Monticello High School to take the shuttle. The majority of our guests will be staying at the following hotels: • Omni Charlottesville Hotel, 212 Ridge McIntire Rd, Charlottesville, VA 22903 • Residence Inn by Marriott, 315 W. Main St, Charlottesville, VA 22903 • Hampton Inn & Suites Charlottesville, 900 W Main St, Charlottesville, VA 22903 • Courtyard by Marriott Charlottesville, 1201 W Main St, Charlottesville, VA 22903 • Graduate Charlottesville, 1309 W Main St, Charlottesville, VA 22903 Transportation Management. We have hired a world leader in Transportation Management, TMS. TMS is managing all of our event transportation, and will be our only transportation team. • Traffic Management Company: Ryan Mead, Account Manager Jay McBride, Senior Director of Operations EVENT FLOW: 6:00 p.m. - Buses begin to arrive (This will be continuous throughout the event) 6:00 p.m. - Tours of Our Headquarters and Museum Begin (Groups of 50-75) 7:00 p.m. - Dedication of Statue & Paver Plaza 7:30 p.m. - Dinner & BBQ Begin 8:00 p.m. - Celebration & Acapella Singing Competition Begin 9:00 p.m. - Firework Show begins (At dusk, this is an estimated time) 10:00 p.m. - Last Bus Departs Description. The above schedule is an estimated times of each activity. Please view the property diagram, Property A, to view the locations of different activities on the property. Please view Property B, to view the interior diagrams of the Headquarters Building. Please View Property C, to view the interior of the Meal Tent, and View Property D, for the interior of the catering tent. SECURITY: Crowd Control. We are working with Andy Frain Services to provide Security and Crowd Control for our event. Andy Frain Services: Terry Hatton, 502.741.6467 ZONING CLEARANCE APPLICATION - 1610 SCOTTSVILLE RD CONTACT: kc�§h� kopprs�pmc crg / 434.295 ;93 ON -SITE MEDICAL: Response Group. We are working UVA Special Event Management to have a KAPPA Response Group on -site for the duration of the event. UVA Special Event Management will provide 2 Advanced Life Support teams with transport capabilities and a Supervisor. SIGMA They will be on hand from before the event begins, until the last guest departs. FRATERNITY UVA Special Event Medical Management: Melanie Welcher, 434.960.1988 FOOD & BEVERAGE: BBQ & Beverages. The Food and Beveridge will be provided by Aramark. They will be serving light Barbecue fair, and will offer wine and beer for purchase for those of age. Aramark Catering: Scott Stroney, 434.825.6639 N1 t Smoked Brisket, Pulled BBQ Chicken, Cole Slaw, Baked Beans, Potato Buns, Pasta Salad, Hush Puppies CASH BAR: Beer & Wine available for purchase, for those over 21 years old FIREWORK SNOW: Evening Fireworks Presentation. The show is being produced, and permitted through Virginia Skypainters (Francisco Fireworks, LLC: D. Ryan Francisco) Virginia Skypainters. Ryan Francisco 434.579.7291 • To Occur on Parcel ID: 09100-00.00-01800 • Discharge and Fallout Address: 135 Somerset Farm Dr • Owner: Wendell Wood TENTS ON -SITE: 2 Tents on Property. The tents will be provided by Skyline Tent Company. Building Permits & Fire Permits are in preparation. Skyline Tent Company. Kathryn Kieffer 434.977.8368 Catering & Meal Tent • 40x8Ox8 (Diagram Property D) Meal Tent • 60x8OxlO (Diagram Property C) ZONING CLEARANCE APPLICATION - 1610 SCOTTSVILLE RD CONTACT: kr,d`hq k-.:r os qm: crg ,% l 4 295 31'r3 3 RESTROOMS ON -SITE: Additional Portable Toilets. We have six restroons inside our headquarters, and will be adding 15 portable Toilets. Allied Portable Toilets. 434.823.2785 KAPPA SIGMA FRATERNITY ZONING CLEARANCE APPLICATION - 1610 SCOTTSVILLE RD CONTACT: kc#hq,3 o, / 434 21;5 ?.143 4 SITE DIAGRAMS This section is to be used for site diagrams, for the event. Only interior tent diagrams are to scale. ZONING CLEARANCE APPLICATION - 1610 SCOTTSVILLE RD CONTACT: k��6q kcppasi ,ma org / 434 295.3193 DIAGRAM A - 1610 SCOTTSVILLE RD 70NING CLFAR,ANCE APPLICATION - 1610 SCOTTSVILLE CONTACT: k L^y kar rpa iama ,rg ( 134, v 193 6 DIAGRAM B -PAVILION INTERIOR 1001-01, ZONING CLEARANCE APPLICATION - 1610 SCOTTSVILLE RD CONTACT: kcppcsi-�ma -,rq j J34.^95 3!,?3 DIAGRAM C -MEAL TENT INTERIOR 40'-0" ZONING CLEARANCE APPLICATION - 1610 SCOTTSVILLE RD CONTACT; 434 DIAGRAM D -CATERING/MEAL TENT INTERIOR zsu -u 0 0 0 0 ZONING CLEARANCE APPLICATION - 1610 SCOTTSVILLE RD CONTACT: k-(Phq orq j 434,295 3193 DIAGRAM E -FIREWORK'S ZONE FIREWORK INFORMATION: The discharge zone, and fallout zone will actually occur across Route 20 from 1610 Scottsville Rd Charlottesville, VA 22902. This is with the approval of Wendell Wood, property owner. Parcel ID:09100-00-00-01800 Owner: Wendell W. Wood Property Address: 135 Somerset Farm Dr Red Circle: Fallout Zone Black Rectangle: Discharge Area ZONING CLEARANCE APPLICATION - 1610 SCOTTSVILLE RD CONTACT: kc`vh a 7pa=l_{, a -,r