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Home My WebLink AboutARB201800153 Correspondence 2019-06-18Heather McMahon From: Heather McMahon Sent: Tuesday, June 18, 2019 2:35 PM To: Michele Wright; Jack Degagne; Scott Collins (scott@collins-engineering.com) Cc: Christopher Perez Subject: RE: information for your item at the June 17 ARB meeting - Longhorn Attachments: ARB-2018-153 Longhorn Steakhouse Action Letter.pdf Hello all, Please find the action letter following yesterday's ARB meeting attached. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Margaret Maliszewski Sent: Tuesday, June 11, 2019 11:59 AM To: Michele Wright <michelew@ldreeves.com> Cc: Heather McMahon <hmcmahon@albemarle.org> Subject: information for your item at the June 17 ARB meeting - Longhorn Dear Applicant, Attached are the staff report and tentative agenda for your item at next week's ARB meeting. Please share this information with your team members. If you have questions or need assistance, feel free to contact us. Margaret Margaret Maliszewski, Chief of Planning/Resource Management Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3276 mmaliszewskiC@albemarle.org Heather McMahon From: Heather McMahon Sent: Tuesday, June 18, 2019 11:49 AM To: Michele Wright; Margaret Maliszewski Cc: Christopher Perez Subject: RE: LongHorn Steakhouse Fashion Square Albemarle / Charlottesville ARB Reviews Hi Michele, The next step, in terms of ARB review, is to apply for a Final Site Plan Review. The ARB application and checklist are provided in the hyperlinks. Ideally, this should be submitted to the ARB at the same time you submit the Final Site Plan or the MajorAmendment to the Site Review Committee (SRC), although it can be done in advance of that submission as well. At the end of the ARB Final SDP review process, the project will be issued a Certificate of Appropriateness and ARB staff can approve the Final Site Plan for the SRC. Note that a Final Site Plan or Maior Amendment cannot be approved until a Certificate of Appropriateness is granted. You do not need to submit an application for the ARB category of Building Permit Review. When your Final Site Plan (submitted to the SRC, not the one submitted to the ARB) is approved by all intra- and inter- agency reviewers, then you may apply for your building permit. I hope this clarifies the review process. For more clarification on the SRC review process, please contact Chris Perez; for more information on the permitting processes, please contact Keith Huckstep at KHUCKSTE@albemarle.org Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Michele Wright <michelew@ldreeves.com> Sent: Tuesday, June 18, 2019 11:09 AM To: Margaret Maliszewski <MMaliszewski@albemarle.org> Cc: Heather McMahon <hmcmahon@albemarle.org> Subject: LongHorn Steakhouse Fashion Square Albemarle / Charlottesville ARB Reviews Margaret: When we submit next for final site plan review by the ARB, can we concurrently submit the application with fee for the ARB's Building Permit Review? We are striving for a submission by the 07/08 deadline which will be after the Planning Commission recommendation 06/25. As always, thanks for your assistance! Michele "Shelly" Wright 540.969.8221 michelew@ldreeves.com 102 Trout Lily Dr. Covington VA 24426 This e-mail is for the sole use of the intended recipient and may contain information that is confidential, proprietary or privileged. Receipt by anyone other than the intended recipient is not a waiver of confidentiality or privilege. Any unauthorized review, use, distribution, copying or disclosure is strictly prohibited. Heather McMahon From: Michele <michelew@ldreeves.com> Sent: Tuesday, June 11, 2019 1:10 PM To: Margaret Maliszewski Cc: Heather McMahon Subject: Thanks Re: information for your item at the June 17 ARB meeting - Longhorn See you Monday at 1pm. Thanks, Michele "Shelly" Wright Ph 540.969.8221 michelew@ldreeves.com On Jun 11, 2019, at 11:58 AM, Margaret Maliszewski <MMaliszewski@albemarle.org> wrote: Dear Applicant, Attached are the staff report and tentative agenda for your item at next week's ARB meeting. Please share this information with your team members. If you have questions or need assistance, feel free to contact us. Margaret Margaret Maliszewski, Chief of Planning/Resource Management Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3276 mmaliszewski@albemarle.org <2019_06_17_agenda.pdf> <ARB2018-153 Longhorn Steakhouse Prelim staff report FINAL2.pdf> Heather McMahon From: Scott Collins <scott@collins-engineering.com> Sent: Wednesday, May 08, 2019 11:43 AM To: Margaret Maliszewski; Heather McMahon; Christopher Perez Subject: RE: Longhorn Steakhouse project Thank you! Scott From: Margaret Maliszewski <MMaliszewski@albemarle.org> Sent: Wednesday, May 8, 2019 11:31 AM To: Scott Collins <scott@collins-engineering.com>; Heather McMahon <hmcmahon@albemarle.org>; Christopher Perez <cperez@albemarle.org> Subject: RE: Longhorn Steakhouse project Thank you, Scott. We have received the ARB application. We'll let you know if anything else is needed. Margaret From: Scott Collins <scott@collins-engineering.com> Sent: Wednesday, May 08, 2019 11:26 AM To: Heather McMahon <hmcmahon@albemarle.org>; Christopher Perez <cperez@albemarle.org> Cc: Margaret Maliszewski <MMaliszewski@albemarle.org> Subject: Longhorn Steakhouse project Heather, Chris - We have resubmitted the initial site plan, Special exception request narrative, and initial ARB plan (site plan and building elevations) to continue the review of the initial site plan, special exception waiver request, and initial ARB review process for the Longhorn Streakhouse project. Please let me know if you need any additional information or documents to continue the review process. The applicant has tried to incorporate all the feedback and suggestions into the plans and designs from the past several months, to move the project forward. Thank you. Scott Collins Collins Engineering 434-293-3719 Heather McMahon From: Michele Wright <michelew@ldreeves.com> Sent: Wednesday, May 08, 201910:03 AM To: Heather McMahon; Christopher Perez Subject: LongHorn Charlottesville Pleases continue to include Jack DeGagne and myself on all communication reference the current submission by Scott Collins for the LongHorn Steakhouse project at Fashion Square Mall. Thanks for your assistance and patience! Michele "Shelly" Wright 540.969.8221 michelew@Idreeves.com 102 Trout Lily Dr. Covington VA 24426 This e-mail is for the sole use of the intended recipient and may contain information that is confidential, proprietary or privileged. Receipt by anyone other than the intended recipient is not a waiver of confidentiality or privilege. Any unauthorized review, use, distribution, copying or disclosure is strictly prohibited. Heather McMahon From: Michele Wright <michelew@ldreeves.com> Sent: Wednesday, May 01, 2019 5:26 PM To: Margaret Maliszewski Cc: Christopher Perez; Heather McMahon Subject: Thanks Re: ARB2018-153: Longhorn Building Exterior Albemarle/Charlottesville ...I had to ask. Scott Collins will be there Monday with the submission packages. Michele "Shelly" Wright 540.969.8221 michelew@ldreeves.com 102 Trout Lily Dr. Covington VA 24426 This e-mail is for the sole use of the intended recipient and may contain information that is confidential, proprietary or privileged. Receipt by anyone other than the intended recipient is not a waiver of confidentiality or privilege. Any unauthorized review, use, distribution, copying or disclosure is strictly prohibited. From: Margaret Maliszewski <MMaliszewski@albemarle.org> Date: Wednesday, May 1, 2019 at 5:19 PM To: "Michele "Shelly" Wright" <michelew@ldreeves.com> Cc: Christopher Perez <cperez@albemarle.org>, Heather McMahon <hmcmahon@albemarle.org> Subject: RE: ARB2018-153: Longhorn Building Exterior Albemarle/Charlottesville Shelly, The ARB will not grant final approval of a building design separate from the final site plan. Margaret From: Michele Wright <michelew@ldreeves.com> Sent: Wednesday, May 01, 2019 5:07 PM To: Margaret Maliszewski <MMaliszewski@albemarle.org> Cc: Christopher Perez <cperez@albemarle.org>; Heather McMahon <hmcmahon@albemarle.org> Subject: Re: ARB2018-153: Longhorn Building Exterior Albemarle/Charlottesville Margaret: Due to the multiple times the staff and the ARB have devoted time and attention to the LongHorn, I need to know if we can submit an application and fee for the building review now concurrently with the Initial Site Plan Review and Special Exception packages. Since the exterior design for the frontage with the Rt 29 Entrance Corridor view has been controversial, we would like to acquire exterior building design approval early if possible. We clearly understand there will be no building construction drawing submission for a building permit any time soon, but would greatly appreciate concluding the exterior design review. Thanks, Michele "Shelly" Wright 540.969.8221 michelew@Idreeves.com 102 Trout Lily Dr. Covington VA 24426 This e-mail is for the sole use of the intended recipient and may contain information that is confidential, proprietary or privileged. Receipt by anyone other than the intended recipient is not a waiver of confidentiality or privilege. Any unauthorized review, use, distribution, copying or disclosure is strictly prohibited. From: Margaret Maliszewski <MMaiiszewski@albemarle.org> Date: Wednesday, May 1, 2019 at 8:58 AM To: "Michele "Shelly" Wright" <miche ew@ldreeves.com> Cc: Christopher Perez <cperez@albemarle.org>, Heather McMahon <hmcmahon@albemarle.org> Subject: RE: ARB2018-153: Longhorn Resubmission ARB & Initial Site Shelly, Please see the responses below, in red. Thanks. Margaret From: "Michele "Shelly" Wright" <rnichelew@ldreeves.com> Date: Monday, April 29, 2019 at 12:41 PM To: Heather McMahon <hrmcr-.a,,'-tor:@albemarle.o•g> Cc: Christopher Perez <c• erez aibemarle.org> Subject: Re: ARB2018-153: Longhorn Resubmission ARB & Initial Site Heather: LongHorn is preparing to submit the revised Concept Package to ARB and Initial Plan for the Site Plan Committee on May 61h. Since we are still at the Concept level of plan review for the elevations and the site plan, is it correct you do not need a submission fee? Correct, conceptual level reviews and Initial Plans require no ARB fee. Do you require the Concept Plan/Advisory Review Submittal Checklist again with eight (8) folded prints of everything? Yes. Do you require photographs of the existing conditions again? Yes. Please submit a complete package. DO you require the project narrative again? Yes. Please submit a complete package. Twenty-two prints for the initial site plan package, right? Please submit 18 copies of the plan along with an electronic copy. Please clarify whether you are submitting a fully revised initial site plan for review or just a single- page concept plan for the variation review. Thanks, Michele "Shelly" Wright 540.969.8221 michelew@ldreeves.com 102 Trout Lily Dr. Covington VA 24426 From: Heather McMahon <""i; nc.mahon@albemarle.o:-g> Date: Monday, March 25, 2019 at 2:34 PM To: "Scott Collins (scott collins-engineering.com)" <scott ; colLins-engineering.com> Cc: Christopher Perez <caerez , a?be rarle.org>, "Michele "Shelly" Wright" <michelew@Idreeves.com>, Jack DeGagne <JDegagne@darden.com> Subject: ARB2018-153: Longhorn Steakhouse, work session on 3-18-19 -- action letter enclosed Hi Scott, Please find the action letter following last Monday's work session with the ARB attached. My apologies for the delay. Cheers, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org Heather McMahon From: Margaret Maliszewski Sent: Friday, March 22, 2019 11:42 AM To: Scott Collins Cc: Heather McMahon Subject: Longhorn freestanding sign Scott, I checked with Zoning staff and they indicated that a freestanding sign is allowed at the Longhorn site. Can you please forward this message to the team members that were present at the ARB meeting? Thanks. Margaret Margaret Maliszewski, Chief of Planning/Resource Management Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3276 mmaliszewski@albemarle.org Heather McMahon From: Christopher Perez Sent: Tuesday, March 19, 2019 11:05 AM To: 'Scott Collins' Cc: Heather McMahon; Margaret Maliszewski Subject: Longhorn Pedestrian Connections S Cott, Longhorn Pedestrian Connections It was good to attend the ARB work session meeting to see the latest ideas for the proposal. After the ARB meeting I brought your idea back and discussed it with our master plan folks. We liked the pedestrian connection being proposed in place of the stairway accessing Rte. 29; however, the connection alone still won't be enough to function or meet the intent of the 10' shared use path for bikes and pedestrians throughout the site, which is recommended in the adopted master plan. Your current proposal only brings pedestrians from Rte. 29 into the site but doesn't allow them to access the site from the south of the site. Staff s suggestions for sidewalk improvements as noted in the 12-4-18 email to Michele are still applicable. However, you could propose other ideas to meet that same intent and function. Feel free to email me any ideas you have and I'll provide you some initial guidance on each individual solution before you submit it in the site plan. Hope this helps Christopher Perez I Senior Planner Department of Community Development JCounty of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 Heather McMahon From: Heather McMahon Sent: Monday, March 18, 2019 11:27 AM To: 'Scott Collins' Cc: Margaret Maliszewski Subject: RE: ARB2018-153 Longhorne Steakhouse -- ARB work session request Yes, Scott, not a problem. Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Scott Collins <scott@collins-engineering.com> Sent: Monday, March 18, 2019 11:26 AM To: Heather McMahon <hmcmahon@albemarle.org> Subject: RE: ARB2018-153 Longhorne Steakhouse -- ARB work session request Heather - If I come alittle early to the meeting, can I have you upload a small slide power point to use today. It's just some examples of architecture in some adjacent developments that might help our discussion today. Thx. Scott From: Heather McMahon <hmcmahon@albemarle.org> Sent: Tuesday, March 12, 2019 5:25 PM To: Scott Collins <scott@collins-engineering.com> Cc: Margaret Maliszewski <MMaliszewski@albemarle.org>; Christopher Perez <cperez@albemarle.ore> Subject: RE: ARB2018-153 Longhorne Steakhouse -- ARB work session request Hi Scott, I received your telephone message, thanks for getting back to me. We do have you on the 3-18-19 agenda for a work session with the ARB (see attached). Please provide the materials you plan to present to the ARB on Monday to me no later than noon on Friday, March 15. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Heather McMahon Sent: Thursday, March 07, 2019 11:53 AM To: Scott Collins (scott@collins-engineering.com) <scott@collins-engineering.com> Subject: ARB2018-153 Longhorne Steakhouse -- ARB work session request Hi Scott, I wanted to follow up with your request to come to the ARB on March 18 for a work session. Have you had a chance to speak with Chris Perez about where this project stands in SRC? Have you alerted the applicant that ARB will desire to see the proposed design alterations in respect to any changes in the site layout? In other words, reviewing the building in a vacuum, not taking into account the changes that will be necessary for the site layout, may not be the best use of the applicant's time. If you still wish to proceed with a March 181" work session, please provide all materials to us no later than noon on Friday, March 15. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org Heather McMahon From: Scott Collins <scott@collins-engineering.com> Sent: Friday, March 15, 2019 12:44 PM To: Heather McMahon Subject: FW: LH Charlottesville, VA. (Fashion Square) New Site Lay -out Attachments: Option4_LH Charlottesville.pdf, C2.3 SITE PLAN - rev.pdf, L1.1 LANDSCAPE PLAN - rev3-13-19.pdf Heather - Attached is the updated sheets for the Longhorn Steakhouse worksession. See you on Monday. Thanks! Scott Heather McMahon From: Heather McMahon Sent: Tuesday, March 12, 2019 5:25 PM To: Scott Collins (scott@collins-engineering.com) Cc: Margaret Maliszewski; Christopher Perez Subject: RE: ARB2018-1S3 Longhorne Steakhouse -- ARB work session request Attachments: 2019_03_18_agenda2.pdf Hi Scott, I received your telephone message, thanks for getting back to me. We do have you on the 3-18-19 agenda for a work session with the ARB (see attached). Please provide the materials you plan to present to the ARB on Monday to me no later than noon on Friday, March 15. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahonCc@albemarle.org From: Heather McMahon Sent: Thursday, March 07, 2019 11:53 AM To: Scott Collins (scott@collins-engineering.com) <scott@collins-engineering.com> Subject: ARB2018-153 Longhorne Steakhouse -- ARB work session request Hi Scott, I wanted to follow up with your request to come to the ARB on March 18 for a work session. Have you had a chance to speak with Chris Perez about where this project stands in SRC? Have you alerted the applicant that ARB will desire to see the proposed design alterations in respect to any changes in the site layout? In other words, reviewing the building in a vacuum, not taking into account the changes that will be necessary for the site layout, may not be the best use of the applicant's time. If you still wish to proceed with a March 181h work session, please provide all materials to us no later than noon on Friday, March 15. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org Heather McMahon From: Heather McMahon Sent: Wednesday, February 27, 2019 5:00 PM To: 'Scott Collins' Cc: Jack Degagne; Jason Holland Subject: RE: Longhorn Steakhouse - Fashion Square Mall ARB worksession Attachments: longhorn action letter.pdf, RE: Deferral Fwd: [EXTERNAL] Fwd: Longhorn Charlottesville Albemarle Co Hi Scott, Of course, no problem. Since getting off of the telephone with you, I have looked at my emails and notes regarding Longhorn and I believe I remember the project history from the ARB perspective to date. An Initial Site Plan (ARB-2018- 123) was approved with recommendations for the Final Site Plan in October 2018 (see attached letter). In November, the applicants submitted a revised site plan to SRC which addressed the pedestrian connectivity that the lead planner et.al. had requested; because this revision constituted a significant change in the site layout from what the ARB had approved the previous month, the applicants chose to submit a second Initial Site Plan (ARB-2018-153) for ARB review. This second application was incomplete, and the proposed design for the pedestrian connection (ramps and stairs on the Rt. 29 frontage) caused ARB staff some concern. Ultimately, the applicant chose to defer this ARB application on 12/11/2018 (see attached email). I encourage you to contact Chris Perez, the lead planner, to discuss the Special Exception that he was handling and the connectivity requests the SRC made. After discussing your request for a work session with Margaret just now, I also want to convey that we hope the applicant is prepared to address the site layout issues as well when he comes to the ARB; basically, we can discuss the building design, but not in a vacuum. Where the building is situated on the site and how it is oriented to the street and the resolution of the pedestrian connection will ultimately inform the design of the building. That said, the agenda for March 18 is open and we hope that if you all come that we can have a fruitful work session on the design of the building as well as the outstanding site layout issues. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Scott Collins <scott@collins-engineering.com> Sent: Wednesday, February 27, 2019 4:32 PM To: Heather McMahon <hmcmahon@albemarle.org> Cc: Jack Degagne <JDegagne@darden.com>; Jason Holland <JHolland @darden.com> Subject: Longhorn Steakhouse - Fashion Square Mall ARB worksession Heather- Thank you again for catching me up on the project this afternoon. As discussed, we look forward to discussing the site and building design further at our worksession with ARB on Monday, March 181h at 1pm. Thank you. Scott Collins Collins Engineering 434-293-3719 Heather McMahon From: Michele <michelew@ldreeves.com> Sent: Tuesday, December 11, 2018 12:23 PM To: Heather McMahon Cc: Margaret Maliszewski; Christopher Perez Subject: Re: Longhorn Steakhouse Charlottesville Albemarle Co I'm expecting corporate direction any minute. Thanks, Michele "Shelly" Wright Ph 540.969.8221 m ichelewOldreeves.com On Dec 11, 2018, at 11:16 AM, Heather McMahon <hmcmahon@albemarle.org> wrote: Hi Michele, I am afraid this message is unclear. Are you asking for a deferral or are you telling me to go ahead and write a staff report for the January 7th meeting? Thank you, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Michele <michelew@Idreeves.com> Sent: Tuesday, December 11, 2018 11:06 AM To: Heather McMahon <hmcmahon@albemarle.org> Cc: Margaret Maliszewski <MMaliszewski@albemarle.org>; Christopher Perez <cperez@albemarle.org> Subject: Re: Longhorn Steakhouse Charlottesville Albemarle Co Corporate and the ownership are working on the design issues & challenges. Therefore our additional submission to meet the concept package is delayed. Thanks, Michele "Shelly" Wright Ph 540.969.8221 michelew@ldreeves.com On Dec 11, 2018, at 10:49 AM, Heather McMahon <hmcmahon@albemarle.org> wrote: Hi Michele, 1 I'm following up on Chris' email (below) from December 41h to inquire whether you and your client wish to move ahead with the ARB submission we received November 26th and that is docketed for the January 7th, 2019 ARB meeting. I just want to be clear that there are two options for moving ahead with your ARB application as it stands: 1. 1 review the materials you have submitted as a Concept Plan/Advisory Review. The ARB then makes its recommendation to the Site Agent (i.e., Chris) in regards to the Special Exception you are requesting. 2. You defer this ARB application until all materials are received for a complete review, either as a Concept Plan/Advisory Review or as Preliminary Site Plan review. If you choose the first option, I want to be clear that staff has reservations about the configuration of the ramp proposed for the Entrance Corridor, Route 29. Without having undertaken a full review of the proposal as yet, I cannot say definitively whether we will support this feature in our staff report to the ARB. If you choose to defer, I need an email response from you saying as much. Regardless of which option you choose, I would like a response indicating your decision by tomorrow at close of business in order for me to provide a staff report for the January 7th ARB date. If I do not hear from you by tomorrow, I may not have your staff report done in time for the meeting on January 7th (due to the holiday schedule) and your item will be rescheduled for the next meeting. Please let me know at your earliest convenience how you wish to move forward. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarie.org From: Christopher Perez Sent: Tuesday, December 04, 2018 11:53 AM To: Michele <michelew@Iereeves.com> Cc: Heather McMahon <hmcmahon@albemarle.org>; Margaret Maliszewski <MMaliszewski@albemarle.org>; Andrew Gast -Bray <agastbrav@albemarle.org> Subject: Longhorn Steakhouse Michele, RE: Longhorn Steakhouse As discussed the initial site plan is still deferred and shall be fully revised and reviewed prior to initial site plan approval. The most recent submittal was a revision of the variation/SE request and the plan provided is to be used as a concept plan for ARB and BOS consideration. Heather has provided the following guidance: "After some consideration, Margaret and I believe we can take the present application to the ARB as a Concept Plan/Advisory Review [for a Special Exception Request] on January 7. However, the submission still fails to meet the checklist for a Concept Plan/Advisory Review in one regard: the site plan you submitted is missing "Existing and proposed topography and conceptual grading drawn with contour intervals of 5-feet or less, and with sufficient offsite topography to describe prominent and pertinent off -site features and physical characteristics, but in no case less than 50-feet outside of the site," noted in section B.B. If you can provide me this information before December 10 at the latest, and preferably by this Friday, December 7, my staff report and review will be complete; if not, then my staff report will mention this lack of data. It may mean that my staff report recommends that the applicant revises the application to provide this information for a subsequent review, or the ARB may ask for such information at the meeting. I just want to make you aware of that. One more thing: although Margaret, Chris, and I have not undertaken a full review of this submission, we are aware of the ramp feature that is proposed for Rt. 29, to provide bicycle and pedestrian access directly to the site from the right- of-way. While we believe this connection is important, we believe this design solution is not appropriate for the Entrance Corridor and we will not recommend approval of the site plan to the ARB given the magnitude of this feature on the Entrance Corridor. We encourage you to find alternate design solutions that would require less pavement and railing. Please let me know if you have further questions." I would like to use this opportunity to discuss the proposed pedestrian and bike connection. Whereas you have provided a compact 10' shared multi use path from the sidewalk along the frontage to the site, and moved a long way towards meeting the suggestions of staff, we think some improvements will improve what you are providing and more likely to receive endorsement from the pertinent boards and commissions. After an initial review staff does not feel this design forwards the intent of the 10' shared multi use path because it is not convenient for cyclists to use. The short switchbacks require riders to get off their bikes and walk up the hill. Staff thinks that there is a better, more usable design that would make it more convenient for all users. Additionally, I have a feeling this design will not be aesthetically pleasing to the ARB upon their review of the profile due to the large concentration of pavement and railings fronting the EC (as discussed above). To these ends, I offer the following suggested change: Provide a 6' wide sidewalk along the access road south of the site, provide a sidewalk min 5' bordering the parking (I'd prefer 6'), and replace the proposed 30' ramp with a 5' wide staircase accessing the frontage (see below). <image001.png> and <image002.png> and <image003.png> Let me know if you have any questions. Thank you Christopher Perez I Senior Planner Department of Community Development lCounty of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 From: Christopher Perez Sent: Friday, November 30, 2018 4:14 PM To:'Michele' <michelew@Idreeves.com>; Heather McMahon <hmcmahon@albemarle.org> Cc: Jack Degagne <JDegagnePdarden.com>; Margaret Maliszewski <MMaliszewski@albemarle.org> Subject: RE: ARB2018-153: Longhonr Steakhouse Initial, resubmission -- application incomplete Michele, I have some additional feedback on revisions to the plan that I will send you on Monday... please wait till you hear from me before you make a decision on your next move with this plan.... Thank you Christopher Perez I Senior Planner Department of Community Development lCounty of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 From: Michele <michelew@Idreeves.com> Sent: Friday, November 30, 2018 12:48 PM To: Heather McMahon <hmcnahon@albemarle.org> Cc: Jack Degagne <JDega ,ne(c@darden.com>; Margaret Maliszewski <MMaliszewski@)aibemarle.org>; Christopher Perez <c erez . albemarle.org> Subject: Re: ARB2018-153: Longhonr Steakhouse Initial, resubmission -- application incomplete Ok. We are determining our best and most efficient course of action. We have everything available except the drainage and grading and may decide to revise those immediately. Jack or I will update you. Thanks, Michele "Shelly" Wright Ph 540.969.8221 michelew@Idreeves.com On Nov 30, 2018, at 10:02 AM, Heather McMahon <hmcmahon@albemarle.org> wrote: Hi Michele, From our previous email conversations, I thought that you intended to submit a full, revised Initial Site Plan set for review to both Planning staff (i.e., Chris) and to ARB staff; in which case, for the ARB review process, your revised project would undergo the same level of review (i.e., full board review) as your first submission. The checklist for a Preliminary Review of a Site Development Plan (which we also use for Initial Site Plans) can be found here. I want to draw your attention to Part 13.13; what you have submitted is missing the criteria for: existing and proposed topography; location and size of existing proposed utilities and easements; and conceptual stormwater management plan. Without this data, my review of an Initial Site Plan cannot be complete. I have conferred with Chris, and I understand that you have submitted this in consideration of a special exception. While the data your provided may suffice for such a review as a special exception, it does not for ARB review of an Initial Site Plan. What you have submitted more closely aligns with the requirements for an ARB Concept Plan/Advisory Review, the checklist for which can be found here. We could take this to the ARB on January 7, 2019 as a Concept Plan, but you would still need to come to the ARB again in the future with a full Initial Site Plan set. So, my recommendation is that you defer indefinitely until you have a full Initial Site Plan Set in hand. You will need to respond to this email and inform me that you wish to defer. If I hear from Chris in the near future that what you have submitted meets his requirements, then we will re-evaluate how to move forward. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Michele <michelew@ldreeves.com> Sent: Friday, November 30, 2018 9:18 AM To: Heather McMahon <hmcmahon@albemarle.org> Cc: lack Degagne <JDegagne@darden.com> Subject: Re: ARB2018-153: Longhonr Steakhouse Initial, resubmission -- application incomplete Heather: We are on hold with the engineering related site plan review until the Special Exception is approved. Since we have significant layout changes due to the mandated building position change and new multi- use path, we do not want to do grading and drainage revisions until we 5 at least have the first Special Exception review for this week's resubmission. Can the ARB progress without grading and drainage plans? Thanks, Michele "Shelly" Wright Ph 540.969.8221 michelew(a@Idreeves.com On Nov 29, 2018, at 3:22 PM, Heather McMahon <hmcmahon@albemarle.org> wrote: Hello Michele and Jack, I have just checked your application package for completeness and it is incomplete. Review cannot commence until the missing information is provided and the application is deemed complete. 8 hardcopies of a complete site plan set are required for a full review of an Initial Site Plan. Your scheduled ARB meeting date may be postponed if copies are not received in a timely manner. Please see the attached checklist for the areas in which your application is deficit. Furthermore, your previous submittal of an Initial Site Plan included the following: Sheet # Drawing Name C1.1 Cover Sheet C2.1 General Notes/Tree Conservation Plan C2.2 Demolition Plan C2.3 Site Plan C2.4 Grading Plan C2.5 Drainage & Utility Plan A C2.6 Drainage & Utility Plan B C3.1 Utility Profiles (Storm) C3.2 Utility Profiles (Sanitary) C3.3 Utility Profiles (Sanitary) C4.1 Lighting Plan C4.2 Lighting Plan Details C5.1 Soil Erosion & Sediment Control Plan C5.2 Soil Erosion & Sediment Control Notes & Details C6.1 Construction Details C6.2 Construction Details C6.3 Construction Details C6.4 Construction Details C6.5 Construction Details C6.6 Construction Details C7.1 Soil Boring Logs C8.1 Vehicle Circulation Plan (WB-67) C8.2 Vehicle Circulation Plan (Refuse) 1-1.1 Landscape Plan 1-1.2 Landscape Plan Notes & Details Sheet 1 of 2 Survey Sheet 2 of 2 Survey A1.1 Dimensioned Floor Plan A1.2 Noted Floor Plan A3.1 Roof Plan A4.2 Schedule, Notes and Details A5.1 Exterior Elevations A5.2 Exterior Elevations n.p. Color renderings (2 pages) p. 1-15 Sign permit drawings n.p. Manufacturer's specifications on lighting Material samples boards (2) In contrast, this submittal includes the following: n.p. Color renderings (2 pages) T1.1 Title Sheet C2.3 Site Plan C4.1 Lighting Plan 1-1.1 Landscape Plan A3.1 Roof Plan A5.1 Exterior Elevations A5.2 Exterior Elevations At the least, your site plan must include the following missing sheets for ARB review (and they must be the latest revisions, facsimiles of those submitted to Chris Perez, the lead planner on your Site Review Committee): C1.1 Cover Sheet C2.1 General Notes/Tree Conservation Plan C2.2 Demolition Plan C2.3 Site Plan C2.4 Grading Plan C2.5 Drainage & Utility Plan A C2.6 Drainage & Utility Plan B C4.1 Lighting Plan C4.2 Lighting Plan Details 1-1.1 Landscape Plan 1-1.2 Landscape Plan Notes & Details A1.1 Dimensioned Floor Plan A1.2 Noted Floor Plan Please let me know if you would like to defer this project or when I can expect to receive 8 hardcopies of a complete site plan set and architectural drawings. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemar!e.org <ARB2018-153 Preliminary SDP Checklist for Completeness.pdf> Heather McMahon From: Heather McMahon Sent: Friday, November 30, 2018 12:50 PM To: Michele Cc: Jack Degagne; Margaret Maliszewski; Christopher Perez Subject: RE: ARB2018-153: Longhonr Steakhouse Initial, resubmission -- application incomplete OK, thanks, Michele. Keep us posted. Cheers, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Michele <michelew@ldreeves.com> Sent: Friday, November 30, 201812:48 PM To: Heather McMahon <hmcmahon@albemarle.org> Cc: Jack Degagne <JDegagne@darden.com>; Margaret Maliszewski <MMaliszewski@albemarle.org>; Christopher Perez <cperez@albemarle.org> Subject: Re: ARB2018-153: Longhonr Steakhouse Initial, resubmission -- application incomplete Ok. We are determining our best and most efficient course of action. We have everything available except the drainage and grading and may decide to revise those immediately. Jack or I will update you. Thanks, Michele "Shelly" Wright Ph 540.969.8221 michelew(@Idreeves.com On Nov 30, 2018, at 10:02 AM, Heather McMahon <hmcmahon@albemarle.ore> wrote: Hi Michele, From our previous email conversations, I thought that you intended to submit a full, revised Initial Site Plan set for review to both Planning staff (i.e., Chris) and to ARB staff; in which case, for the ARB review process, your revised project would undergo the same level of review (i.e., full board review) as your first submission. The checklist for a Preliminary Review of a Site Development Plan (which we also use for Initial Site Plans) can be found here. I want to draw your attention to Part 13.13; what you have submitted is missing the criteria for: existing and proposed topography; location and size of existing proposed utilities and easements; and conceptual stormwater management plan. Without this data, my review of an Initial Site Plan cannot be complete. I have conferred with Chris, and I understand that you have submitted this in consideration of a special exception. While the data your provided may suffice for such a review as a special exception, it does not for ARB review of an Initial Site Plan. What you have submitted more closely aligns with the requirements for an ARB Concept Plan/Advisory Review, the checklist for which can be found here. We could take this to the ARB on January 7, 2019 as a Concept Plan, but you would still need to come to the ARB again in the future with a full Initial Site Plan set. So, my recommendation is that you defer indefinitely until you have a full Initial Site Plan Set in hand. You will need to respond to this email and inform me that you wish to defer. If I hear from Chris in the near future that what you have submitted meets his requirements, then we will re-evaluate how to move forward. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Michele <michelew@ldreeves.com> Sent: Friday, November 30, 2018 9:18 AM To: Heather McMahon <hmcmahon(@albemarle.org> Cc: Jack Degagne <JDegagne@darden.com> Subject: Re: ARB2018-153: Longhonr Steakhouse Initial, resubmission -- application incomplete Heather: We are on hold with the engineering related site plan review until the Special Exception is approved. Since we have significant layout changes due to the mandated building position change and new multi -use path, we do not want to do grading and drainage revisions until we at least have the first Special Exception review for this week's resubmission. Can the ARB progress without grading and drainage plans? Thanks, Michele "Shelly" Wright Ph 540.969.8221 michelew@ldreeves.com On Nov 29, 2018, at 3:22 PM, Heather McMahon <hmcmahon(a?albemarle.org> wrote: Hello Michele and Jack, I have just checked your application package for completeness and it is incomplete. Review cannot commence until the missing information is provided and the application is deemed complete. 8 hardcopies of a complete site plan set are required for a full review of an Initial Site Plan. Your scheduled ARB meeting date may be postponed if copies are not received in a timely manner. Please see the attached checklist for the areas in which your application is deficit. Furthermore, your previous submittal of an Initial Site Plan included the following: Sheet # Drawing Name Dra Dat, C1.1 Cover Sheet 8/2* C2.1 General Notes/Tree Conservation Plan 8/2. C2.2 Demolition Plan 8/2-, C2.3 Site Plan 8/2 C2.4 Grading Plan 8/2 C2.5 Drainage & Utility Plan A 8/2. C2.6 Drainage & Utility Plan B 8/2-, C3.1 Utility Profiles (Storm) 8/2 C3.2 Utility Profiles (Sanitary) 8/2 C3.3 Utility Profiles (Sanitary) 8/2' C4.1 Lighting Plan 8/2 C4.2 Lighting Plan Details 8/2- C5.1 Soil Erosion & Sediment Control Plan 8/2' C5.2 Soil Erosion & Sediment Control Notes & Details 8/2- C6.1 Construction Details 8/2. C6.2 Construction Details 8/2. C6.3 Construction Details 8/2 C6.4 Construction Details 8/2 C6.5 Construction Details 8/2 C6.6 Construction Details 8/2 C7.1 Soil Boring Logs 8/2 C8.1 Vehicle Circulation Plan (WB-67) 8/2- C8.2 Vehicle Circulation Plan (Refuse) 8/2 1-1.1 Landscape Plan 8/2- L1.2 Landscape Plan Notes & Details 8/2 Sheet 1 of 2 Survey 7/2! Sheet 2 of 2 Survey 7/2. A1.1 Dimensioned Floor Plan 8/2. A1.2 Noted Floor Plan 8/2' A3.1 Roof Plan 8/2 A4.2 Schedule, Notes and Details 8/2 A5.1 Exterior Elevations 8/2 A5.2 Exterior Elevations 8/2 n.p. Color renderings (2 pages) 6/2! P. 1-15 Sign permit drawings 6/1: n.p. Manufacturer's specifications on lighting n.d. Material samples boards (2) n.d. In contrast, this submittal includes the following: n.p. Color renderings (2 pages) 11/] T1.1 Title Sheet 8/2, C2.3 Site Plan 11/: C4.1 Lighting Plan 11/, 1-1.1 Landscape Plan 11/, A3.1 Roof Plan 8/2, A5.1 Exterior Elevations 8/2, A5.2 Exterior Elevations 8/2, At the least, your site plan must include the following missing sheets for ARB review (and they must be the latest revisions, facsimiles of those submitted to Chris Perez, the lead planner on your Site Review Committee): C1.1 Cover Sheet C2.1 General Notes/Tree Conservation Plan C2.2 Demolition Plan C2.3 Site Plan C2.4 Grading Plan C2.5 Drainage & Utility Plan A C2.6 Drainage & Utility Plan B C4.1 Lighting Plan C4.2 Lighting Plan Details 1-1.1 Landscape Plan 1-1.2 Landscape Plan Notes & Details A1.1 Dimensioned Floor Plan A1.2 Noted Floor Plan Please let me know if you would like to defer this project or when I can expect to receive 8 hardcopies of a complete site plan set and architectural drawings. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org <ARB2018-153 Preliminary SDP Checklist for Completeness.pdf> Heather McMahon From: Heather McMahon Sent: Thursday, November 29, 2018 2:36 PM To: 'Michele' Cc: 'Jack Degagne' Subject: ARB2018-153: Longhonr Steakhouse Initial, resubmission -- notification letter Attachments: ARB-2018-153 Longhorn Initial Site Plan.pdf Hi Michele and Jack, Please find the notification letter of the ARB meeting date on which the above -named project will be reviewed by the board. An applicant must be there to represent the project. Please let me know if you have any questions. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org Heather McMahon From: Heather McMahon Sent: Wednesday, November 14, 2018 9:40 AM To: 'Michele' Cc: Margaret Maliszewski Subject: RE: LH Charlottesville Description - updated elevations Hi Michele, I sent you my input on the revised elevations via email on November 8 (it is within the email chain, below): "[Margaret and 1] conferred, however, and while we believe the removal of the crumbling stone appearance is an improvement, we do not see how this design references local architectural traditions or is a location -specific adaptation of trademark architecture. In terms of analysis of the architectural design, I do not think my staff report will change greatly from the previous version presented to the ARB at the October 15 meeting." Do you have specific questions you would like us to address? Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Michele [mailto:michelew@ldreeves.com] Sent: Tuesday, November 13, 2018 8:31 PM To: Heather McMahon <hmcmahon@albemarle.org> Cc: Margaret Maliszewski <MMaliszewski@albemarle.org> Subject: Re: LH Charlottesville Description - updated elevations Do you have any early input on the revised elevations? Thanks, Michele "Shelly" Wright Ph 540.969.8221 michelew@ldreeves.com On Nov 8, 2018, at 5:01 PM, Heather McMahon <hmcmahon@albemarle.org> wrote: Ah, I see. Thanks again for the clarification. We will look for your submission in the coming week. Please note that the next filing deadline is Monday, November 26 for the January 7, 2019 ARB meeting. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Michele Wright [mailto:michelew@ldreeves.com] Sent: Thursday, November 08, 2018 4:54 PM To: Heather McMahon <hmcmahon@albemarle.org> Subject: Re: LH Charlottesville Description - updated elevations To put the public entrance closer to the handicap accessible parking spaces which must be on the side rather than in front of the building. I'm supposed to be able to email you the new site plan in a day or two but was asked not to delay emailing you the elevations. The building has been relocated to the parcel boundary with the bank. All parking has been eliminated in front of the building. Michele "Shelly" Wright 540.969.8221 michelew@ldreeves.com 102 Trout Lily Dr. Covington VA 24426 This e-mail is for the sole use ofthe intended recipient and may contain information that is confidential, proprietary or privileged. Receipt by anyone other than the intended recipient is not a waiver of confidentiality or privilege. Any unauthorized review, use, distribution, copying or disclosure is strictly prohibited. From: Heather McMahon <hmcmahon@albemarle.org> Date: Thursday, November 8, 2018 at 4:50 PM To: "Michele "Shelly" Wright" <michelew@ldreeves.com> Cc: Margaret Maliszewski<iViiiVialiszevvs!ci@ali7emarle.oi-g> Subject: RE: LH Charlottesville Description - updated elevations Hi Michele, Thank you for the clarification. I'm just curious — if the building is not being reoriented, what prompted the shift of the entrance from the left to right? Of course, I cannot predict what comments the ARB will have on the revised drawings, and as I was absent at the October 15t" meeting, Margaret may have additional insight; we conferred, however, and while we believe the removal of the crumbling stone appearance is an improvement, we do not see how this design references local architectural traditions or is a location -specific adaptation of trademark architecture. In terms of analysis of the architectural design, I do not think my staff report will change greatly from the previous version presented to the ARB at the October 15 meeting. Please let me know if you have further questions. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Michele Wright [mailto:michelew@ldreeves.com] Sent: Thursday, November 08, 2018 4:10 PM To: Heather McMahon <hmcmahon@albemarle.org> Subject: Re: LH Charlottesville Description - updated elevations In the most current site revisions, the front/entrance of the LongHorn is still facing the Entrance Corridor. Michele "Shelly" Wright 540.969.8221 michelew(cDldreeves.com 102 Trout Lily Dr. Covington VA 24426 This e-mail is for the sole use of the intended recipient and may contain information that is confidential, proprietary or privileged. Receipt by anyone other than the intended recipient is not a waiver of confidentiality or privilege. Any unauthorized review, use, distribution, copying or disclosure is strictly prohibited. From: Heather McMahon <hmcmahon@albemarle.org> Date: Thursday, November 8, 2018 at 2:50 PM To: "Michele "Shelly" Wright" <michelew@ldreeves.com> Cc: Margaret Maliszewski <MMaliszewski@albemarle.org> Subject: RE: LH Charlottesville Description - updated elevations Thank you. Can you please clarify whether the building has been reoriented on the site so that the rear elevation will face the EC? Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.ore From: Michele Wright [mailto:michelew@ldreeves.com] Sent: Wednesday, November 07, 2018 5:51 PM To: Heather McMahon <hmcmahon@albemarle.org> Cc: Margaret Maliszewski <MMaliszewski@albemarle.org> Subject: FW: LH Charlottesville Description - updated elevations Heather: Per your request here is the change description provided by the architect = Building switched from Left-hand version to Right-hand version. Tapered (broken stone -look) removed Hardie board wainscot added at entry tower 'Brookline Beige' EIFS changed to 'Pennies from Heaven' EIFS at vestibule Michele "Shelly" Wright 540.969.8221 michelew@ldreeves.com 102 Trout Lily Dr. Covington VA 24426 This e-mail is for the sole use of the intended recipient and may contain information that is confidential, proprietary or privileged. Receipt by anyone other than the intended recipient is not a waiver of confidentiality or privilege. Any unauthorized review, use, distribution, copying or disclosure is strictly prohibited. From: Jennifer Nelson <jneison@frch.com> Date: Wednesday, November 7, 2018 at 5:41 PM To: "Michele "Shelly" Wright" <rnicheiew(@ldreeves.com> Cc: "Walter, Adam R" <arwalter frc'h.com> Subject: RE: LH Charlottesville updated elevations Hi Shelly, Building switched from Left-hand version to Right-hand version. Tapered (broken stone -look) removed Hardie board wainscot added at entry tower 'Brookline Beige' EIFS changed to 'Pennies from Heaven' EIFS at vestibule I hope this helps, Jennifer Nelson Vice President I Specialty Architecture FRCH Design Worldwide 513.362.1385 (direct) 1513.477.8822 (mobile) 6nelson@frch.com I www.frch.com FRCH 150 On Nov 7, 2018, at 9:36 AM, Heather McMahon <hmcmahon@albemarle.org> wrote: Hi Michele, Could you please tell us what has changed from the previous design submitted? From a first glance, it looks as though the entrance on the fagade has been shifted to the right where it was once on the left and that the arched area no longer has the "crumbling" appearance. Are those the bulk of the changes? Thanks, 4 Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon(a@albemarle.org From: Michele Wright [mailto:michelew@ldreeves.com] Sent: Wednesday, November 07, 2018 9:26 AM To: Margaret Maliszewski <MMaliszewskiPalbemarle.org>; Heather McMahon <hmcmahon@albemarle.org> Subject: FW: LH Charlottesville updated elevations Margaret and Heather: Might you have time to glance at the attached revised elevations for the LongHorn? I understand we need to make an official submission but wondering if this is closer to receiving staff support. Thanks, Michele "Shelly" Wright 540.969.8221 michelew(cDldreeves.com 102 Trout Lily Dr. Covington VA 24426 This e-mail is for the sole use of the intended recipient and may contain information that is confidential, proprietary or privileged. Receipt by anyone other than the intended recipient is not a waiver of confidentiality or privilege. Any unauthorized review, use, distribution, copying or disclosure is strictly prohibited. From: Jack DeGagne <JDegagne@darden.com> Date: Wednesday, November 7, 2018 at 9:10 AM To: "Michele "Shelly" Wright" <michelew@ldreeves.com> Subject: FW: LH Charlottesville updated elevations FYI — let's get these to city staff for input? Jack DeGagne, Site Development Manager Darden, Inc. 1000 Darden Center Drive Orlando, FL 32837 407-342-6781 cell Email: idegagne@darden.com Heather McMahon From: Heather McMahon Sent: Monday, October 22, 2018 4:08 PM To: 'Michele Wright'; Christopher Perez Cc: Margaret Maliszewski; David Benish Subject: RE: ARB Re: SRC 10/18_ SDP201800066 Longhorn Steakhouse - Initial Site Plan Albemarle CO/Charlottesville Hi Michele, Alright, thank you for the clarification. Please be prepared to submit the revised initial site development plan for ARB review contemporaneously with your resubmission of the SDP; this will ensure a process in tangent. Please let me know if you have further questions. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Michele Wright [mailto:michelew@ldreeves.com] Sent: Monday, October 22, 2018 3:44 PM To: Heather McMahon <hmcmahon@albemarle.org>; Christopher Perez <cperez@albemarle.org> Cc: Margaret Maliszewski <MMaliszewski@albemarle.org>; David Benish <DBENISH@albemarle.org> Subject: ARB Re: SRC 10/18_ SDP201800066 Longhorn Steakhouse - Initial Site Plan Albemarle CO/Charlottesville Heather: I think we will be resubmitting to ARB. The site plan comments mandate a building relocation and a new pedestrian pathway. To address both the ARB and Site Plan Committee comments there will be significant changes to the landscape plan. Michele "Shelly" Wright 540.969.8221 michelew@ldreeves.com 102 Trout Lily Dr. Covington VA 24426 This e-mail is for the sole use of the intended recipient and may contain information that is confidential, proprietary or privileged. Receipt by anyone other than the intended recipient is not a waiver of confidentiality or privilege. Any unauthorized review, use, distribution, copying or disclosure is strictly prohibited. From: Heather McMahon <hmcmahon@albemarle.orR> Date: Monday, October 22, 2018 at 3:18 PM To: Christopher Perez <cperez@albemarle.orR>, "Michele "Shelly" Wright" <michelew@ldreeves.com> Cc: Margaret Maliszewski <MMaliszewski@albemarle.org>, David Benish <DBENISH@albemarle.org> Subject: RE: SRC 10/18_ SDP201800066 Longhorn Steakhouse - Initial Site Plan Albemarle CO/Charlottesville Hi Michele and Chris, I am returned today from family medical leave, and can answer your last question: The ARB's recommendation to the site agent made at the October 15, 2018 meeting included 28 recommended changes for the final site plan; no request or requirement was made to see a revised initial site plan, and as one of several reviewers of the SDP2018-66, ARB staff made no objection to the initial site plan as it stands. So, in short: no, you do not have to bring a revised initial site plan back to the ARB prior to approval unless you are contemplating drastic site layout changes that would greatly affect what the ARB has already seen. If you want to tell me what changes you have in mind, I can better make that call. When you submit a revised initial site plan to Chris, he will, as he wrote in his response, then route copies to various SRC reviewers. I will be one of those reviewers asked to comment. It may behoove the process if you address at least some if not all of the ARB's 28 recommended changes for the final site plan that are listed in the attached action letter, although — again — these are not required until the final site plan is submitted. I hope this has clarified this one question; again, contact me if you believe the changes you are contemplating are potentially significant enough to warrant a second ARB review of the initial site plan, which at this point, is not necessary. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Christopher Perez Sent: Monday, October 22, 2018 3:00 PM To: Michele Wright <michelew@ldreeves.com> Cc: Heather McMahon <hmcmahon@albemarle.org>; Margaret Maliszewski <ItAMaiiszewski@albemarle.org>; David Benish <DBENISH@albemarie.org> Subject: RE: SRC 10/18_ SDP201800066 Longhorn Steakhouse - Initial Site Plan Albemarle CO/Charlottesville Michele, See my responses below in red. From: Michele Wright <michelew@Idreeves.com> Sent: Monday, October 22, 2018 2:39 PM To: Christopher Perez <c erez . albemarle.org>; Heather McMahon <hmcmahon@albemarle.org> Subject: Re: SRC 10/18_ SDP201800066 Longhorn Steakhouse - Initial Site Plan Albemarle CO/Charlottesville Importance: High Chris: After much contemplation, it has been decided the LongHorn plans will be revised and resubmitted rather than taking the current plans to the Planning Commission and the Board of Supervisors. Therefore, we request a hold for the site plan review for permitting. I assume your request for "a hold" is truly a request for a "deferral". If so please clarify. Please confirm, as soon as we revise and resubmit the staff will review for recommending action on the special exception application. Once the revised plans are submitted they will be distributed to appropriate SRC reviewers for a review to ensure there is no additional issues. Once this hurdle has been cleared staff will write the staff report for the special exception. Is there a deadline for submission in order to be placed on a particular agenda? It really depends on when you resubmit and if the revisions adequately address the issue. If they do, this moves quickly and can be placed on a BOS consent agenda. If they do not, we look to the PC schedule. Are we required to go back to the ARB with the revised site plan before we can progress with the special exception meetings? I believe Margaret would need more information to respond to this, specifically what your revision consists of — where specifically the building is being relocated to. She is currently on vacation and shall return on the 291h. Heather is currently out of the office on family emergency leave. So at this point I have no one from ARB staff available to respond to this question. My guess is it depends on what is changing. Thanks, Michele "Shelly" Wright 540.969.8221 michelew@ldreeves.com 102 Trout Lily Dr. Covington VA 24426 This e-mail is for the sole use of the intended recipient and may contain information that is confidential, proprietary or privileged. Receipt by anyone other than the intended recipient is not a waiver of confidentiality or privilege. Any unauthorized review, use, distribution, copying or disclosure is strictly prohibited. From: Christopher Perez <cperez@albemarle.or>;> Date: Wednesday, October 17, 2018 at 2:58 PM To: "Michele "Shelly" Wright" <michelew@ldreeves.com> Subject: SRC 10/18_ SDP201800066 Longhorn Steakhouse - Initial Site Plan Michele, SDP201800066 Longhorn Steakhouse - Initial Site Plan Attached are the SRC review comments for the above ref plan. Pending review from VDOT, once received I will forward it to you. They are finalizing their review as we speak. Please be advised that the SRC meeting had to be relocated and will now be held in Rm 241. This is a different room than in the notification letter. See you tomorrow. Christopher Perez I Senior Planner Department of Community Development ICounty of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443