HomeMy WebLinkAboutSDP201900033 Review Comments Final Site Plan and Comps. 2019-06-21County of Albemarle
Department of Community Development
401 McIntire Road,
Charlottesville, VA, 22902
Phone 434-296-5832 Fax 434-972-4126
Memorandum
To: Justin Shimp (Justin@shimp-engineering.com)
From: Paty Saternye, Senior Planner
Division: Planning
Date: June 21, 2019
Subject: SDP201900033 Northside Material Recovery Facility - final site plan
The County of Albemarle Planning Division will recommend approval of the plan referenced above once the following
comments have been satisfactorily addressed (The following comments are those that have been identified at this time.
Additional comments or conditions may be added or eliminated based on further review.): [Each comment is preceded by
the applicable reference, which is to the Subdivision/Zoning Ordinances unless otherwise specified.]
Most of the remaining items to be addressed are minor, technical "clean up" items, such as corrections to notes on adding
missing information required on the plan. Staff is willing to meet to discuss these changes if that would be helpful. The
specifics of these items are outlined in the comments section below. We wanted to call also your attention to the items
most of note. They are:
• ARB approval. This project is scheduled for the July V ARB meeting.
• WPO/VMSP approval. It is currently under review by the County Engineer and the first -round comments have
already been provided.
• VDOT approval. VDOT comments are still pending.
• ACSA approval. See the attached ACSA comments.
• Parking lot calculations and instrument that will assure continuation of the off -site parking.
• The vacation of the drainage easement across the property.
• The creation of an off -site easement for the security fence construction and perpetual maintenance on TMP 32-67.
• Providing the required square footage of tree canopy coverage on the four subject parcels. No calculation was
provided. Additional trees may be required to meet the requirement.
COMMENTS:
Comments from Initial Site Plan review that were to be addressed with the Final Site Plan submission:
[4.18.04, 5.1.51, 5.1.52, & 26.5(C)] The Special Exceptions (SEs) that were requested were approved with conditions
by the BOS on May 1, 2019. Address the following in reference to the conditions of approval for the SEs.
a) [SE Condition #3(f) & 4(b)] Add a note to the site plan that specifies how conditions 3(f) & 4(b) will be met and
the method of measurement that will be utilized. If any permanent physical object(s) will be utilized for these
measurements then show them on the site plan and label them accordingly.
b) [SE Condition #4(a)] Label the circular stock pile and ensure that the maximum height is included in the label.
c) [SE Condition #4(e)] "Concrete Blocks have been shown on the final site plan to demarcate the tree protection
area and be a physical barrier to protect the trees. However, the following needs to be addressed:
i. Ensure the stock piles are not shown on top of the concrete blocks and into the area protected by the blocks.
ii. Provide additional concrete blocks to protect the dripline of the preserved trees. There are portions of the
driplines that do not have any concrete blocks protecting them. With the exception of the area on the east
side of the proposed stormwater pond all "preserved tree" dripline frontage must be protected.
iii. Concrete blocks protecting the preserved trees must be located outside of the dripline of the trees.
iv. In addition to the block size information provided in the detail provide information on their minimum
spacing and material (manufacture and model number if available) of the concrete blocks.
V. See comment #27 below for other tree preservation comments.
d) [SE Condition #5(b)] Address the following:
i. Show the Entrance Corridor (EC) boundary line on sheets C4 and C5 of the site plan. This condition of
approval requires that the conveyors, crushing equipment, and screening equipment not be located within the
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Entrance Corridor overlay district. Therefore, the line delineating the EC must be shown on the sheets that
show the proposed layout.
ii. Provide a legend on Sheet C2 that shows and labels the hatch that delineates the EC overlay district area on
that sheet.
e) [SE Condition #7] One of the conveyor belts is shown encroaching slightly into the 100' outdoor activity setback.
Revise its location to meet this condition.
f) [SE Condition #8] An off -site easement for the proposed opaque security fence on the adjoining parcel, that is not
part of this site plan, is required. Submit the easement for review and approval. Approval and recordation of this
easement will be required prior to site plan approval.
g) [SE Condition #9(a)] Address the following:
i. Add a label/note on Sheets C4 and C5, within the area of TMP 32-73 that states, "As per condition of
approval #9(a) of the Special Exception approved by the BOS on May 1st, 2019, the wooded areas within
TMP 32-73 that are hatched and labeled as `Existing Tree Buffer (to be preserved)' are to be preserved.
ii. Add a `Existing Tree Buffer (to be preserved)' label for the area of preserved trees in the northeast corner of
TMP 32-73 on Sheets C4 and C5. They have not been labeled.
h) [SE Condition #9(b)] Specific information and details for the supplemental landscaping, as required by ARB,
must be shown on the site plan. Once ARB comments are available ensure the location, size and species of each
tree required to be planted is shown and provided on the final site plan.
i) [SE Condition #9(c &d)] Address the following:
i. Provide a cross section of the screening along the adjoining lot line with the residential parcel (TMP 32-22I).
This cross section was provided in the initial site plan but was not included in this first submission of the
final site plan.
ii. Ensure that the cross sections show all required information, such as height of berm and height of evergreen
screening trees.
3. [Conditions #3 (a) & (b)] The SE conditions timeline for the first submission of the Final Site Plan and VSMP have
been met. Ensure other timelines requirements in conditions #3 are met.
4. [Comment] Remove the "Narrative of Operation" from the coversheet. It does not match condition # 1 of the approved
special exceptions and it is redundant to the Conditions of Approval provided on Sheet C2.
5. [4.12] The existing entrance and equipment storage area were established without site plan approval. See engineering
and VDOT comments (once they are available) about these areas and ensure that they meet all ordinances and design
standards.
7. [30.6] ARB approval is required for this site. This project is scheduled for the July 1st ARB meeting. ARB comments
will be forwarded to the applicant once they are available.
8. [32.5.2(i), 32.5.2(n), 32.5.2(m)] Streets, easements, and travel ways. & Ingress and Egress. Address the following:
d) Add the distance to the centerline of the nearest existing street intersection for the entrance to the equipment
storage area.
e) A note on the coversheet of the site plan states "Parking shall be provided on the adjacent TMP 32-67." Address
the following:
i. Provide revised parking calculations for the existing use(s) on TMP 32-67 and demonstrate that there is
sufficient parking available to meet the parking requirements for the proposed use on this site plan.
ii. Provide the instrument that will assure continuation of the off -site parking for this use (4.12.8(e)).
j) Provide the required large shade street trees for the portion of the public street frontage that does not have existing
trees being preserved for screening.
[Comment] Address the following:
a) Show the parcel boundary line between TMP 32-72 and TMP 32-73 is not shown on Sheets C4 & C5.
b) The existing parcel lines between TMP 32-22C3 and TMP 32-70, between TMP 32-70 and TMP 32-71, between
TMP 32-71 and TMP 32-72 are not shown on Sheets C4 & C5. If a boundary line adjustment will not be done to
combine these lots either show the parcel lines on Sheets C4 & C5 or provide a note on both of these sheets, and
the cover sheet, stating that no boundary line adjustment is proposed and that the parcel lines are not shown on
Sheets C4 and C5 for clarity of the site plan details. See the comment above on the parcel line between TMP 32-
72 and TMP 32-73.
c) Remove extraneous linework or ensure all linework is properly labeled so that it can be identified. Address the
following:
i. There is a line offset 20' from that parcel line between TMP 32-72 and TMP 32-73 on sheets C3, C4 & C5.
Either remove this line or label what it is supposed to represent. This may be a "20' buffer" line that was
proposed in an early draft of the initial site plan but this linework is no longer necessary.
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ii. On Sheet C5 there are a significant number of lines that crisscrosses over TMP 32-22C3, TMP 32-70 and
even into the adjoining parcel TMP 32-22C1. They do not match what is shown on either the existing
conditions or the proposed site layout sheets. Either remove this linework or label what they are supposed to
represent.
12. [32.5.2 j & 32.5.2(k)] Existing sewer and drainage facilities; Proposed sewer and drainage facilities. Address the
following:
a) Address the following:
i. Submit for review a plat that vacates the existing drainage easement that runs parallel to northside drive for
most of its length. This plat must be approved and recorded prior to the final site plan being approved since
the existing easement conflicts with trees that are to be preserved for screening.
ii. It appears that the Hall's Autobody site has its SWM pond outfall right on the edge of this property
(SDP2004-26). This may be associated with the existing drainage easement. Address how the off -site
stormwater will be handled or provide information on the alternative outfall direction for the pond and any
required easements to the satisfaction of the County Engineer.
c) [From previous comment 18] See the attached ACSA comments. If the ACSA comment(s) require changes or
addition add them, and any easements required, to the site plan.
14. [4.12.15(a)] Surface materials. All parking areas consisting of four (4) or more spaces shall be surfaced. Provide a
separate cross section for the equipment storage area. As they apply to this comment, see the engineering comments
regarding waiver requirements (below).
25. [32.5.2(e), 32.5.2(p), 32.6.2(j) & 32.7.91 Provide a full landscape plan that provides all required landscaping,
calculations and meets the landscaping requirements for 32.7.9. Ensure all calculations and graphics correctly represent
the existing and proposed plantings and planting areas. Address the following:
a) Provide street trees, and a street tree calculation, for the portion of the public street frontage that does not have
existing trees that are being preserved. Ensure that it meets the minimum street tree requirements.
b) Provide a tree canopy calculation for the site. Ensure that it meets the 10% requirement. This calculation should e
based only on the 4 primary parcels and not include TMP 32-73.
c) Provide a label for proposed ground cover.
d) Specific tree species, sizes, locations and quantity for all proposed plantings is required. General notes about "as
needed" are not sufficient.
e) Provide planting details.
27. [32.5.2 (e), (n) 32.6.2(j) & 32.7.9.4 (b)&(c)] Address the following:
a) Preserve all existing trees that are to remain. Address the following:
i. Areas and other features shown on landscape plan.
1) Ensure that the "Concrete Block Tree Protection" shown on the site plan extends for the full perimeter
of the "preserved" trees (with the exception of adjoining the proposed stormwater pond).
2) Ensure the driplines of all trees that will remain on the site are protected by either tree protection
fencing or concrete blocks during the construction process.
3) Show the temporary tree protection fencing, that will be in place prior to construction and is specified
in the conservation checklist, on the site plan. Temporary tree protection fencing should be located and
shown in all locations where concrete blocks are not already provided for tree protection prior to
construction. Please note that all trees not shown as being removed should be protected, even if they
are not the "preserved" trees, and not all tree lines have concrete blocks specified at their drip line.
4) Since tree protection fencing will be utilized (as specified above) provide a tree protection fencing
detail on the site plan in addition to the concrete block tree protection detail (mentioned below).
5) Revise the "Tree Protection" detail on Sheet C6 so that it clearly states that the detail is for both
temporary construction and permanent tree protection. The label of "Construction operations relative
to the location of protected trees" is not clear, can be interpreted to only apply to the construction
phase, and the word "preserved" should be utilized instead of "protected".
6) Show the limits of clearing on the site plan as specified in the conservation checklist. This should be
shown with linework and not just noted in the concrete block detail, for clarity and because the
concrete blocks are not shown around the full perimeter of the site.
ii. Conservation checklist. A conservation checklist has been provided. However, the following must still be
addressed:
1) The checklist must be signed and dated by the owner(s) of the parcels.
2) The checklist must be filled out in a way that is understandable. With the first submission it appears
that either only the first bullet item of # 1 has been "checked", and all other items have not been, or that
all but the first bullet item of # 1 has been "checked". Add check marks to all items in the conservation
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list or clarify why any specific bulleted item should not be required.
3) Ensure that where the checklist specifies that something must be "shown on the plan" that the item
specified is shown in the final site plan. One example of this is the "limits of clearing". No line work
is provided for this limit and no labels are included specifying where this limit is.
4) Please note that the temporary tree protection fencing, specified in the conservation checklist, is to
protect the preserved trees during construction. In any area that the concrete blocks shown on the final
site plan, that are for perpetual tree preservation after construction, the concrete blocks can be used in
place of the temporary tree protection fencing is the blocks are placed prior to construction.
5) Since concrete blocks may not be provided between the preserved trees and the proposed stormwater
improvements this is an example of an area where tree protection fencing should be placed.
b) Provide the labels for the existing trees to be preserved in the northeast portion of TMP 32-73, which is adjacent to
TMP32-22C4
d) Provide the required information for all proposed plant materials (location, size, type and specify if the type of
plant material (ex. Large Shade Trees).
29. [32.8.21 Infrastructure improvement plans. All infrastructure required shall be reviewed, approved, and built or bonded
before the final site plan can be approved.
31. [Comment] See the attached comments from most reviewers. VDOT and ARB comments will be provided once they
are available.
Additional Final Site Plan Comments:
32. Revise the title area to include the Final Site Plan number of SDP201900033 and to refer to SDP201800067 as the
initial site plan.
33. [32.6.1(e)(1)]: Revise the Existing Conditions sheet to provide the boundary bearing and distance of each of the
existing parcels.
34. [32.5.2(d)]: Provide the location of the existing managed slopes on the site plan.
35. [32.5.2(b)]: Revise the Land Use Schedule to be accurate. Address the following:
a) Check all values in both the existing and proposed portions of the chart and revise them appropriately.
b) The total square footages and acreage of the site do not appear to be correct. They are specified to be the same
size as the limits of disturbance and are not as large as the total of the four parcels added together.
c) The existing wooded area is shown to be smaller than the proposed wooded area on the site. Since a significant
area of woods are being remove this does not appear that this is correct.
Waiver Request Comments (Frank Pohl 6/11/19):
The following comments are from Engineering, in reference to the waiver request for 18-4.12.15(a) Surface Materials
Considering
1) this site is not open to the general public (except specifically for hauling),
2) damage to pavement is likely from the industrial nature of the business (large equipment, conc/stone debris), and
3) maintenance of a gravel surface will serve the proposed use, I have no objections to the request to substitute 6-
inches of stone for a paved surface for internal parking areas and access aisles.
However, the driveway entrance to the "upgraded equipment storage area" should be paved within the public right-of-
way, similar to the main entrance to the site.
Please contact Paty Saternye in the Planning Division by using psaternye(a)albemarle.org or 434-296-5832 ext. 3250 for
further information.
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Review Comments for SDP201900033
Project Name: Narthside Material Recovery Facility - Final
Date Completed: Tuesday, June 11, 2019 DepartmentQvisiorMgency: Review Status:
Reviewer: Margaret Maliszewski CDD ARB - See Reoommendations
This plan will be scheduled for ARB review on July 1, 2019. r
Page: 1 County of Albemarle Printed On: 06121 /2019
County of Albemarle
Department of Community Development
Memorandum
To: Patricia Saternye
From: Emily Cox
Date: 12 June 2019
Subject: Northside Material Recovery Facility — Final Site Plan (SDP201900033)
The final site plan for Northside Material Recovery Facility has been reviewed by Engineering. The
following comments will need to be addressed before approval:
1. VSMP Plan (WP0201500001) must be amended and approved before final site plan can be
approved.
2. Plans should be signed, sealed and dated by professional. [18-32.6.1]
3. Specify the type of stone for the stone access aisle cross-section. [Sheet C6]
4. Provide a cross-section of the proposed berm.
Review Comments for SDP201900033
Project Name: Northside Material Recovery Facility - Final
Date Completed: Thursday, June 13, 2019 DepartmentQvisiordAgency: Review Status:
Reviewer:
Richard Nelson ACSA - Requested Changes
Jed equipment storage
permanent water
Page: 1 County of Albemarle Printed On: 06121 /2019
Review Comments for SDP2019O0033
Project Name: Northside Material Recovery Facility - Final
Date Completed: Monday, June 03, 2019 DepartmentQvisionlAgency: Review Status:
Reviewer: Michael Dellinger CDD Inspections - No Objection El
Page: 1 County of Albemarle Printed On: 06121 /2019
Review Comments for SDP2019O0033
Project Name: Narihside Material Recovery Facility - Final
Date Completed: Tuesday, June 04, 2019 DepartmentQvisiordAgency: Review Status:
Reviewer: Shawn Maddox Fire Rescue - No Objection El
Thank you for addressing previous comments_
Page: 1 County of Albemarle Printed On: 06121 /2019
Review Comments for SDP2019O0033
Project Name: Northside Material Recovery Facility - Final
Date Completed: Monday, June 03, 2019 DepartmentQvisionlAgency: Review Status:
Reviewer:[i�drew Slack CDC E911 - No Objection El
No objection_
Page: 1 County of Albemarle Printed On: 06121 /2019
COMMONWEALTH of VIRGINIA
In Cooperation with the Thomas Jefferson Health District A�BEMA14NA C COUNTY
( ALMY AE
State Department of Health FLUVANNA COUNTY {PALMYRA)
DSVILLE
1138 Hose Hill Drive GREENS COUNTY 1 CUNT (LOVISA)
LOV ISA COVN7Y{LOU�SA)
Phone (434) 972-6219 P. O. Box 7546 NELSON COUNTY (LOViNGSTON)
Fax (434)972-4310
Charlottesville. Virginia 22906
June 14, 2019
Paty Saternye, Senior Planner
Albemarle County Community Development
401 McIntire Road
Charlottesville, VA 22902
RE: Northside Material Recovery Facility
Final Site Plan Review
SDP2019-33
Ms. Saternye:
As requested, I've reviewed the Initial Site Plan, dated 5/13/19, for the proposed use,
referenced above. My previous review comments have been addressed and I have no
additional concerns and recommend approval.
If there are any questions or concerns, please give me a call, 434-972-4306.
Sincerely,
Alan Mazurowski
Environmental Health Supervisor
Thomas Jefferson Health District
alan.mazurowski(avdh.vir ig nia.gov