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COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434)296-5832 Fax(434) 972-4126
September 12, 2016
Neil Bhatt
NBJ Architecture
11538 B Nichols Road
Richmond, VA 23059
RE: ARB201600091 Staybridge Suites
Dear Mr Bhatt,
At its meeting on Monday, September 6, 2016, the Albemarle County Architectural Review Board, by a
vote of 4 0 voted to forward the following recommendations on the above-noted Initial Site Development
Plan to the agent for the Site Review Committee
• Regarding requirements to satisfy the design guidelines as per§ 18-30 6 4c(2), (3) and (5)
A Certificate of Appropriateness is required prior to final site plan approval A Certificate of
Appropriateness may be issued when the following conditions have been met.
1 Identify on the drawings the color of the smooth face panel and provide a sample for review
2 Add the standard mechanical equipment note to the site plan "Visibility of all mechanical
equipment from the Entrance Corridor shall be eliminated "
3 Revise the photometric plan to show that spillover does not exceed 5 fc, including along the edge
of pavement along Laurel Park Lane
4 Revise the photometrics using an LLF of 1.0
5 Revise the lighting plan to make the OSQ-4MEwBLS fixtures easily legible
6 Revise the lighting plan to include building-mounted lights.
7 Add the standard lighting note to the plan "Each outdoor luminaire equipped with a lamp that
emits 3,000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or
shielded to reflect light away from adjoining residential districts and away from adjacent roads
The spillover of lighting from luminaires onto public roads and property in residential or rural areas
zoning districts shall not exceed one half footcandle "
8 Revise interior parking lot trees to large shade trees
9 Identify on the plan the color proposed for the retaining wall block.
10 Revise the plant species so that the number of proposed plants for any one species does not
exceed 25% of the total proposed for that plant type (tree, shrub)
11 Revise the cornice to more appropriately reflect the proportions of the building mass
• Regarding recommendations on the plan as it relates to the guidelines
1 Consider slightly darker shades for the tan wall panels
2 Consider revising the light pole color to bronze
• Regarding recommended conditions of initial plan approval. A Certificate of Appropriateness is
required prior to final site plan approval.
• Regarding conditions to be satisfied prior to issuance of a grading permit: None
Please provide
1 Two full sets of revised drawings addressing each of these conditions Include updated ARB revision
dates on each drawing
2. A memo including detailed responses indicating how each condition has been satisfied If changes
other than those requested have been made, identify those changes in the memo also. Highlighting
the changes in the drawing with "clouding" or by other means will facilitate review and approval.
3 The attached"Revised Application Submittal"form.This form must be returned with your revisions to •
ensure proper tracking and distribution
When staff's review of this information indicates that all conditions of approval have been met, a Certificate of
Appropriateness may be issued
If you have any questions concerning any of the above, please feel free to call me
Sincerely,
Margaret Maliszewski
Principal Planner
cc LTD Hollymead LLC
1564 Crossways Blvd
Chesapeake, VA 23320
File
a r
COUNTY OF ALBEMARLE
Department of Community Development
REVISED APPLICATION SUBMITTAL
This form must be returned with your revisions to ensure proper tracking and distribution. County staff
has indicated below what they think will be required as a resubmission of revisions. If you need to submit
additional information please explain on this form for the benefit of the intake staff. All plans must be
collated and folded to fit into legal size files, in order to be accepted for submittal.
TO: DATE:
PROJECT NAME: ARB201600091 Staybridge Suites
Submittal Type Requiring Revisions()indicates Submittal Code County Project Number # Copies
Erosion& Sediment Control Plan(E&S)
Mitigation Plan (MP)
Waiver Request(WR)
Stormwater Management Plan(SWMP)
Road Plan (RP)
Private Road Request, with private/public comparison(PRR)
Private Road Request—Development Area(PRR-DA)
Preliminary Site Plan(PSP)
Final Site Plan(or amendment)(FSP)
Final Plat(FP)
Preliminary Plat(PP)
Easement Plat(EP)
Boundary Adjustment Plat(BAP)
Rezoning Plan (REZ)
Special Use Permit Concept Plan (SP-CP)
Reduced Concept Plan (R-CP)
Proffers(P)
Bond Estimate Request(BER)
Draft Groundwater Management Plan(D-GWMP)
Final Groundwater Management Plan(F-GWMP)
Aquifer Testing Work Plan (ATWP)
Groundwater Assessment Report(GWAR)
Architectural Review Board (ARB) ARB201600091
Other: Please explain
(For staff use only)
Submittal Code #Copies Distribute To: Submittal Code # Copies Distribute To:
ARB 1 Margaret
Maliszewski
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Project Name Staybhd0e Suites 'Initial
Ou0e Completed. VVednoadmy, December 21. 2015 DopurtnentlD|*i»|on/Agency, Review Status:
Reviewer- N1anOarntyNa|iozovvok/ F�l CDDARB Requested Changes ~
'
Please make the submittal requested following the September G. 2018ARB meeting-A Certificate of Appropriateness (CofA) ~
from the ARB is required prior to final site plan approval. Resolution of both site and architectural issues is required to obtain a
CofA_ The following mnuou remain outstanding:
Required conditions ofapproval:
1 Identify on the drawings the color of the smooth face panel and provide a sample for review.
3. Identify on the plan the color proposed for the retaining wall block,
3 Revise the cornice to more appropriately reflect the proportions nf the building mass.
Recommendations,-
1- Consider slightly darker shades for the tan wall panels,
2, Consider revising the light pole color to bronze
-
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Kimley>>>Horn
November 18, 2016
JT Newberry
Senior Planner
County of Albemarle, Planning Division
401 McIntire Road
North Wing
Charlottesville, VA 22902
RE: SDP201600047 Staybridge Suites—Final Site Development Plan
Staybridge Suites
Comment Responses
Review Comments found on page:
Planning
1
Engineering 2
Department of Fire Rescue 2
Architectural Review Board 3
Albemarle County Service Authority 4
VDOT
5
Planning
1 Section 32.5.2(a)—On Sheet CA-001, under Site Statistics, please revise the zoning district to be
Planned Development—Mixed Commercial(PD-MC)and add Steep Slopes (Managed)to the list of
applicable overlay districts.
Response: The zoning district and overlay district have been revised to Planned Development
—Mixed Commercial(PD-MC)and Steep Slopes(Managed), respectively. Please see Sheet
CA-001 for more information.
2. Section 32.5.2(a)—On Sheet CA-001, under Site Statistics, please note this site lies within Block
VIII of Hollymead Town Center,Area C and is subject to the code of development and proffers
associated with ZMA200100020.
Response: The location of site and applicable proffers have been added under the Site
Statistics section on the Cover Sheet. Please see Sheet CA-001 for more information.
3. Section 32.5.2(a)—On Sheet CA-001, under Site Statistics, please note the build-to line for Block
VIII is 0-10'from the edge of sidewalk and this block permits a maximum of 76,000 square feet of
non-residential use.
kimley-horn.com 1700 Willow Lawn Drive. Suite 200, Richmond, VA 23230 804 673 3882
Kim ey>>>Horn Page 2
Response: The build-to line and maximum square footage information have been added under
Site Statistics section on the Cover Sheet. Please see Sheet CA-001 for more information.
4 Section 32.5.2(b)—On Sheet CS-101, 104 parking spaces are provided Please update the count
on Sheet CA-001, CS-101, and CP-101.
Response: The parking count has been updated on all applicable sheets. Please see plan set
for more information.
5. Section 32.5.2(n)—Please note the maximum height of the retaining wall on Sheet CS-101.
Response: The maximum height of the retaining walls has been added to the notes section.
Please see Sheet CS-101 for more information.
6. Section 32.5.2(n/Section 32.7.8/Section 4.17—Please revise the lighting plan in accordance with
these sections and the comments from ARB (see below).
Response: The lighting plan has been updated in accordance with the applicable comments.
Please see Sheet CL-101 for more information.
Engineering
1. Planting plan does not have a scale or North Arrow on the sheet. Appears to be 1:20 scale. (18-
32.5.2)
Response: North arrow and scale added to planting plan as shown on Sheet CP-101.
2. 16' parking spaces require a 2' unobstructed overhang. (18-4.12.16 c.6) Planting plan appears to
show proposed plantings in this area.
Response: Plantings moved to accommodate 2' unobstructed overhang.
3.Approved VSMP plans will be required prior to final site plan approval. (18-32.7.4.1)
Response: Acknowledged.
4 Gutters shall be required where necessary to control or direct stormwater runoff. (18-4.12.15.g).
Response: Gutters have been added to direct and control runoff. Please see Sheet CS-101 for
more information.
5. Please address Comment#5 shown on the comments from VODT regarding radii.
Response: The entrance radii have been increased and received approval from the
Engineering and Fire Rescue Departments on 11/14/16. Please see Sheet CS-101 for more
information.
Department of Fire Rescue
1 Fire flow test required before final approval.
Response: The fire flow test information has been added to the plans. Please see Sheet CU-
501 for more information.
kimley-horn.com 1700 Willow Lawn Drive. Suite 200; Richmond VA 23230 804 673 3882
Kimley>>>Horn Page 3
Architectural Review Board
1 Identify on the drawings the color of the smooth face panel and provide a sample for review
Response: See architectural plans for more detail.
2.Add the standard mechanical equipment note to the site plan. "Visibility of all mechanical
equipment from the Entrance Corridor shall be eliminated."
Response: The standard mechanical equipment note has been added to the site plan. Please
see Sheet CS-101 for more information.
3 Revise the photometric plan to show that spillover does not exceed 5 fc, including along the edge
of pavement along Laurel Park Lane
Response: Photometric plan revised to show that spillover over the property line does not
exceed 0.5 fc. Please see Sheet CL-101 for more information.
4 Revise the photometrics using an LLF of 1 0.
Response: Photometric values revised using an LLF of 1.0. Please see Sheet CL-101 for more
information.
5. Revise the lighting plan to make the OSQ-4MEwBLS fixtures easily legible.
Response: Lighting plan revised to make all fixture labels legible. Please see Sheet CL-101 for
more information.
6. Revise the lighting plan to include building-mounted lights.
Response: Lighting plan revised to show building-mounted lights. Please see Sheet CL-101
for more information.
7.Add the standard lighting note to the plan. "Each outdoor luminaire equipped with a lamp that emits
3,000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to reflect
light away from adjoining residential districts and away from adjacent roads. The spillover of lighting
from luminaires onto public roads and property in residential or rural areas zoning districts shall not
exceed one half footcandle."
Response: Note added to Sheet CL-101.
8. Revise interior parking lot trees to large shade trees
Response: Interior parking lot trees revised to large shade trees.
9. Identify on the plan the color proposed for the retaining wall block.
Response: Block will closely match brick from building and will be selected by architect. See
Note 11 on Sheet CS-101.
10 Revise the plant species so that the number of proposed plants for any one species does not
exceed 25%of the total proposed for that plant type(tree, shrub).
Response: Plant species revised so that number of proposed plants for any one species does
not exceed 25% of the total proposed for that plant type. Please see Sheet CP-101 for more
information.
11. Revise the cornice to more appropriately reflect the proportions of the building mass.
Response: See architectural plans for more detail.
kimley-horn com 1700 Willow Lawn Drive. Suite 200, Richmond, VA 23230 804 673 3882
Kimley>>>Horn Page 4
12. Consider slightly darker shades for the tan wall panels.
Response: See architectural plans for more detail.
13. Consider revising the light pole color to bronze.
Response: Acknowledged and will be reviewed with architect.
Albemarle County Service Authority
1.Water and sewer construction review submittal will be required at the final site plan stage. Submit
3 copies of the plan along with water/sewer data sheets to the ACSA, Attn Michael Vieira, PE, to
begin the review process.
Response: Acknowledged.
2.A sewer capacity agreement will be required prior to the ACSA recommending final site plan or
construction plan approvals.
Response: Comment acknowledged.Sewer capacity agreement will be submitted under
separate cover.
3. Show a grease interceptor.
Response: A grease interceptor has been added to the utility plan. Please see Sheet CU-101
for more information.
4. Call-out the sewer connection as a core and boot.
Response: The sewer connection has been called out as a core and boot connection. Please
see Sheet CU-101 for more information.
5. Call out a 6"tapping sleeve and valve for the fireline.
Response: The fire line has been relocated to tee off from an existing 8" stub. Please see
Sheet CU-101 for more information.
6. Show the FDC location.
Response: The FDC has been added to the utility plan. Please see Sheet CU-101 for more
information.
7 Show additional fire hydrants(per Fire/Rescue coverage requirements)
Response: Two fire hydrants have been proposed on the site. Please see Sheet CU-101 for
more information.
8. Show a large service tap for the domestic water service
Response: The domestic water service line connects to an existing 8" stub through a reducer.
Please see Sheet CU-101 for more information.
9. Call-out a water meter vault for the domestic service.
Response: A 3"water meter vault has been called out along the domestic service line. Please
see Sheet CU-101 for more information.
kimley-horn corn 1700 Willow Lawn Drive Suite 200 Richmond, VA 23230 804 673 3882
P11/r
Kim ey>>>Horn Page 5
VDOT
1 Please provide route numbers,ADT, design speed, public/private, and show and label right-of-way
for all streets that appear on the plan.
Response: Route numbers,ADT, and design speed information not available for all streets.
Right-of-way and public/private information for all streets shown on all applicable sheets.
2. Plan sheet#CS-101; please provide proposed drainage data tying into existing storm sewer pipe.
Please show that the existing system and outfall is adequate.
Response: See Sheets CG-101 and CG-102 for drainage area map and calculations.
3 Please conform to the pavement widening WP-2, 302_02 in the 2008 Road and Bridge Standards.
Please shown on plan mill and overlay
Response: No pavement widening has been proposed with this project. Please see plans for
more information.
4 Provide sight distance line profiles. Please demonstrate that adequate sight distance is provided in
both horizontal and vertical
Response: Sight distance line profiles provided on Sheet CG-502.
5 Plan sheet#CS-101, radii on both entrances are inadequate, please refer to the Road Design
Manual Appendix F, and page F-126,figure 4-11. Radii should be within a range of 25'-50'the
selected shall accommodate the anticipated type of vehicle usage.
Response: The entrance radii have been increased and received approval from the Albemarle
County Engineering and Fire Rescue Departments on 11/14/16. The entrances are located on
Laurel Park Lane which is identified as a private street. Please see Sheet CS-101 for more
information.
6. Plan sheet#CS-101 proposed sidewalk is outside of right-of-way and VDOT will not maintain
Consider dedicating right-of-way for sidewalk or a land use permit will need to be obtained
Response: Variable width right-of-way dedication for sidewalk shown on sheet CS-101.
7. It appears that Laurel Park Lane to be private, please confirm.
Response: Laurel Park Lane is private has been labeled as private on the plans. Please see
the plans for more information.
8. From Laurel Park Lane, please show sight distance left onto Meeting Street.
Response: Sight distance line profiles provided on Sheet CG-502.
9 Please extend photometric values to the surrounding street Timberwood Boulevard.
Response: Photometric values extended to Timberwood Boulevard. See Sheet CL-101 for
more information.
kimley-horn.com 1700 Willow Lawn Drive. Suite 200.. Richmond. VA 23230 804 673 3882