HomeMy WebLinkAbout1994-03-14 adj000078
March 14, 1994 (Adjourned Afternoon Meeting)
(Page 1)
An adjourned meeting of the Board of Supervisors of Albemarle County,
Virginia, was held on March 14, 1994, at 1:00 P.M., Room 7, County Office
Building, McIntire Road, Charlottesville, Virginia. This meeting was ad-
journed from March 9, 1994.
PRESENT: Mr. David P. Bowerman, Mrs. Charlotte Y. Humphris, Mr.
Forrest R. Marshall, Jr., Mr. Walter F. Perkins and Mrs. Sally H. Thomas.
ABSENT: Mr. Charles S. Martin.
OFFICERS PRESENT: County Executive, Robert W. Tucker, Jr., Deputy
County Executive, Richard E. Huff, II, Deputy County Attorney, Larry W. Davis,
and Executive Assistant, Roxanne W. White.
Agenda Item No. 1. The meeting was called to order at 1:00 P.M., by the
Chairman, Mr. Walter F. Perkins.
Agenda Item No. 2. Budget Work Session, 1994-95 County Budget:
Budget Overview - Robert W. Tucker, Jr., County Executive.
Mr. Tucker said the total of the General Fund increases by approximately
4.7 percent, without the reserve identified in the amount of $1.67 million.
General Government operations increased about 4.4 percent which is compared to
the lowest combination of a Consumer Price Index (CPI) and a growth rate of
4.8 percent. Some of the major increases in the budget are a proposed 2.5
percent salary scale adjustment and vested merits. As the Board members go
through the budgets, they will see that the line item for fringe benefits
move up and down considerably. Mr. Tucker then provided the following budget
highlights:
· five percent increase in the County's share of individual
employee coverage in Blue Cross/Blue Shield. This increase
is in addition to a projected 20 percent increase in annual
premium costs;
· to fully fund current employee benefits, the budget includes
substantial increases in retirement benefits (6 percent),
workers compensation (30 percent) and reinstatement of the
Virginia Retirement System (VRS) life insurance payment that
provided a one-time savings in the current year budget;
· replacement of 19 vehicles in the Police Department, includ-
ing two animal control trucks, three vehicles in the Sher-
iff's Department, two vehicles in Inspections and one vehi-
cle in Engineering, for a total replacement cost of
$197,000;
· one of the unfunded EPA and state environmental mandates for
groundwater monitoring at the landfills require an increase
of $80,000 over the FY 1993-94 appropriation for the now
closed Keene Landfill; and
· an average of two percent funding for community agencies.
Mr. Tucker then said he felt it might be helpful to Board members to
explain the budgeting process and how a baseline budget is developed. Ms.
White provided a handout (copy on file) and explained the baseline budget
process and gave an overview of how the budget is developed, and some of the
goals and targets given to department heads.
Mr. Marshall asked what system is available that insures the money
requested is necessary for that department to operate. Mr. Tucker said it is
the responsibility of the department head to justify a request for funds.
In continuing with his presentation, Mr. Tucker said when borrowing VPSA
bonds through the state, Albemarle County does not retain any control over the
terms of the principal payment over the 20-year period, but the County must
adhere to the state schedule. The state is the borrower; Albemarle is the
sub-borrower. The bond repayment schedule, which is not known until after the
bond is sold, depends on two factors. First, the state requires that VPSA
bonds must be secured by reserve funds in the Literary Fund and must maintain
the balance at a ratio of 1:36 to the amount of the additional bond payments
being incurred in any given year of a new bond issue. Secondly, the payments
are impacted by the demand in the market place for bonds with particular issue
dates. As in the case of the 1993 issue, when there is a high demand in the
market place for bonds with a short maturity then a better interest rate will
be obtained if the majority of the total state package of bonds is targeted at
the short term market, which then requires a higher payment in the first years
of the loan. Mr. Tucker said in November when the County found out what the
interest rate would be, the staff refigured its projected debt service and
found that the County would have about $270,000 in savings. It was recommend-
ed that the savings be put that in your the Board's reserve fund. Unbeknownst
to the staff, VPSA purchased bonds that had a short maturity which required
the County to pay a larger bond issue payment early in the schedule. The
County still has the 4.7 percent savings, but will have to come up with some
additional money.
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March 14, 1994 (Adjourned kf~ernoon Meeting)
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Mr. Tucker then summarized a handout on FY 1994-95 funding options and
outlined the Board's reserve fund which currently totals approximately $1.67
million.
Mr. Tucker said he has discussed in the past with Board members the need
for a financial policy. This summer he will be providing the Board with some
strategies for a financial policy; which will include how carry-over funds are
used, the relationship between the fund balance and the general fund, the debt
service ratio, how to fund Capital Improvement Projects and possibly some
other revenue sources. He plans to bring those items to the Board in a
proposed policy in the next few months.
Mr. Tucker said finally by the next work session the staff should have a
better handle on some of the legislative adjustments. There have been some
changes. He was informed that some of the County's 599 funding (state revenue
for police operations) was restored. One area of concern had to do with
fringe benefits for constitutional officers. Former GOvernor Wilder recom-
mended in his budget that some of the fringe benefits that are provided to
constitutional officers be picked up by the localities. There were bills
introduced that would provide for a service fee that constitutional officers
could require that would pay the difference in the benefit costs. None of
those bills passed, but the budget amendment remained, therefore, the County
will have to pay some of those costs for the constitutional officers. He does
not know exactly what the cost will be, but it will be significant. Also, he
has been told that school revenues will increase over the biennium. That
concluded Mr. Tucker's presentation.
At this time the Board decided that it would take the agreement of a
majority of the Board members for unfunded items to be included on the Board's
list if items for reconsideration.
County Administration Departments:
Board of Supervisors, Ella W. Carey, Clerk, Present. Requested and
recommended, $284,861.
Mr. Tucker said the FY 1994-95 budget increases by $7367 (2.7 percent),
which reflects a 2.1 percent increase in compensation, a 18.8 percent increase
in benefits and a 1.7 percent increase in operational expenses. Included in
the operational accounts is a $2300 increase in the advertising account to
continue the expanded public information program, which was initiated in the
current year. The County Executive recommends baseline funding for the Board.
There are no new or expanded requests.
Mr. Marshall said he is opposed to an increase in the Supervisors'
salaries. He feels this is an honorary position. Although this is an
insignificant amount of money, it adds up and can go to some other need.
There were no changes recommended.
County Executive, Robert W. Tucker, Jr., Present. Requested and
reconunended, $399,442.
Mr. Tucker said the total budget for the County Executive's Office
increases by $8169 (2.1 percent) reflecting a 0.5 percent increase in operat-
ing expenses and a five percent decrease in capital costs. The are no signifi-
cant increases or decreases in the operational accounts. The County Executive
recommends baseline funding for the County Executive's Office. There are no
expanded requests.
There were no changes recommended.
Personnel/Human Resources, Robert B. Brandenburger, Absent. Requested
and recommended, $197,925.
Mr. Huff said General Government's contribution to the Personnel/Human
Resources budget increases by $11,625 (6.2 percent), which reflects a 19
percent increase in General Government benefits (unemployment, early retire-
ment, part-time annuities) and a four percent increase in General Government's
transfer to the School Division for operating expenses of the Human Resources
Department. The largest increase in benefits is a $4520 (27 percent) in early
retirement benefits for former county employees. There are no significant
additions or reductions in the operating budget of the Human Resources budget.
The County Executive recommends baseline funding for the Department of
Personnel/Human Resources. There are no expanded requests.
There were no changes recommended.
County Attorney, Larry W. Davis, Deputy County Attorney, Present.
Requested and recommended, $214,638.
Mr. Tucker said the office of the County Attorney will be staffed in FY
1994-95 by an in-house County Attorney, a Deputy County Attorney and a Legal
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March 14, 1994 (Adjourned Afternoon Meeting)
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Services Assistant. In FY 1993-94, the office is going through a transition
period due to the retirement of the current County Attorney in April, 1994.
The total baseline budget for the office decreases by $54,664 (20.3
percent), which reflects the completion of the transitional period in FY 1993-
94. Contingency funds in the amount of $90,000 were used to pay for the
transitional period. There are no expanded or new program requests. The
County Executive recommends baseline funding for the County Attorney.
There were no changes recommended.
Department of Finance, Melvin A. Breeden, Present. Requested,
$1,974,499; reconm%ended, $1,952,999.
Mr. Huff said the total baseline budget of the Department of Finance
increases by $100,693 {5.4 percent) over FY 1993-94, which reflects a 4.3
percent increase in salaries, a 12.4 percent increase in benefits, a 6.7
percent increase in operations, and a 35 percent decrease in capital equipment
costs. Two significant increases in the operations of the total finance
department are a $500'0 (18 percent) increase in printing/binding and a $15,400
(20 percent) increase in postage. Both accounts were underbudgeted in the
current year with FY 1994/95 recommended amounts now level with FY 1993-94
actual amounts. The County Executive recommends baseline funding for the
Department of Finance.
There were no .changes recommended.
Finance - Administration. Requested and reco~ended, $205,806.
Mr. Huff said the Administrative Division of the Finance Department
budget increases by 3.2 percent, which reflects a 4.9 percent increase in
compensation, a 4.8 percent increase in fringe benefits and a 7.8 percent
decrease in operational costs. There are no significant increases or decreas-
es in the operational budget. Funding is recommended at the baseline level.
Finance - Assessment and Collections. Requested and recommended,
$709,988.
Mr. Huff said the overall budget of the Assessment and Collections
Division of the Finance Department increases by $25,189 (3.7 percent), which
reflects a 3 percent increase in compensation, a 6.5 percent increase in
benefits and a 7.8 percent increase in operational costs partially offset by a
$6300 reduction in capital equipment costs. The major increase in operational
expenses of $5000 in printing and binding costs and $7500 in postage reflects
the increased number of tax mailings, which reflects both the increase in
population, as well as the impact of proration and split billing.
Finance - Accounting and Payroll. Requested, $290,381; recommended,
$284,881. Mr. Huff said the baseline budget of the Accounting and Payroll
Division increases by 6.1 percent, which reflects a 5.6 percent increase in
compensation, a 7.8 percent increase in benefits, a 6 percent increase in
operations and a $175 dollar increase in capital equipment replacement costs
for calculators. The only significant change in the operational budget is a
$3000 increase in postage costs due to increased volume. A request for
additional support for the Fixed Asset Accounting Program will be absorbed
within the current staffing levels. Baseline funding is recommended for the
Accounting and Payroll Division.
Finance - Real Estate. Requested, $643,760; recommended, $627,760.
Mr. Huff said the total operating budget of the Real Estate Division
increases by 8.7 percent, reflecting a 4.6 percent increase in compensation, a
23.3 percent increase in benefits, a 6 percent increase in operations and a
$650 increase in capital equipment replacement costs for two typewriters and a
secretarial chair. Significant increases in the operational accounts include
a $6000 increase in needed postage and a $1100 increase in required training
costs for appraisers no longer offered by the state. Real Estate also
requested $6000 of hardware and software for a computerized assessment system.
This request is being deferred until projected costs of the system in the CIP
area finalized. Baseline funding is recommended for the Real Estate Division.
Mr. Bowerman asked if the software would allow the County to go to an
annual assessment without any additional costs. Mr. Huff replied "yes". Mr.
Bowerman asked if annual assessment is a goal adopted by the Board. Mr.
Tucker said, "no", but staff wants the ability to do so if that decision is
made.
Finance - Purchasing. Requested and recommended, $124,564.
Mr. Huff said the total budget for the Purchasing Division increases by
1.9 percent over the FY 1993-94 appropriation, which reflects a 3.9 percent
increase in compensation, a 5.6 percent increase in benefits and a $2100
March 14, 1994 (Adjourned Afternoon Meeting) 000076
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decrease in combined operational and replacement capital costs. There are no
significant increases or decreases in the operating accounts nor any expanded
requests. Funding is recommended at the baseline level.
Mr. Perkins asked if there is a policy for advertising auctions on
equipment. Mr. Breeden said auctions are advertised in the newspapers and
brochures are distributed. Mr. Perkins suggested that notification of the
auctions be included in Department of Finance mail-outs and also that the day
of the week auctions are held be examined.
Information Services, Fred L. Kruger, Present. Requested, $1,112,702;
recommended, $1,072,787.
Mr. Huff said a baseline budget increase of $39,984 (3.9 percent) for
Information Services reflects a 3.4 percent increase in compensation, a 13
percent increase in benefits, a three percent decrease in operating expenses
and a $30,000 (21.4 percent) decrease in capital equipment, i.e., software
costs. In FY 1993-94 $140,000 was transferred from the Capital Improvement
budget to Information Service's budget to more accurately reflect the ongoing
costs of a three-year technology plan to replace and upgrade computer hardware
and software. For FY 1994-95 the $140,000 allocation, plus an additional
request for $10,000 reflects the following: bridges/router's to attach remote
locations to the COB $60,000; microcomputer hardware for COB network and in-
house training facility $15,000; new and upgraded software for COB Local Area
Network (L/~N) $10,000; mainframe software $5,000; multi-platform development
software system to allow for development of applications for both LAN and
mainframe $20,000. The additional $10,000 is requested to reflect changes in
development d~mands for greater LAN capabilities and to redistribute resources
to the LAN for improved performance and efficiency.
Baseline funding is recommended for Information Services, including the
additional $10,000 to expand the software capabilities of the LAN. A depart-
ment request not funded in the County Executive's recommendation is one for
Technical Support Staff. With the increasing number of microcomputer users
throughout the County (including the County Office Building, the Courthouse,
and the Schools), the demand for technical assistance from support staff has
intensified. Productivity at the individual user and department level is
severely reduced as users wait for Information Services support staff to
either fix or explain hardware or software problems. At a minimum, one
support staff person will greatly increase Information Service's ability to
address departmental computer related problems. Requested amount: $39,915.
Mrs. Thomas asked how long does someone have to wait when they have a
request for some technical support. Mr. Huff said it depends; if a system or
network is down, technical support will respond quickly, but if it is to
provide some training, it could be a couple of weeks. It depends on the
urgency of the request. Mrs. Thomas expressed concern about buying new
equipment, but not have the technical support to efficiently use the equip-
ment.
Mrs. Humphris recommended, and it was agreed by Board members to add
$39,915 for technical support staff to the Board's reconsideration list.
Board of Elections, James M. Heilman, Registrar, present. Requested,
$132,005; recommended, $128,705.
Mr. Huff said the Registrar's FY 1994-95 budget increases 1.8 percent,
which reflects a 3.2 percent increase in compensation, a 1.2 percent increase
in benefits, a 2.1 percent decrease in operational costs and a 100 percent
decrease in capital costs. There are no significant increases or decreases in
the operational line-item accounts.
The County Executive recommends baseline funding for the Board of
Elections. A Department requests which is not funded in the County Execu-
t'ive's recommendation, is for a desk/chair for a part-time office assis-
tant/equipment for election officials, in the amount of $1200.
The Board suggested that staff check around to see if another department
has a desk and a chair that is not currently being used that could go to the
Registrar.
There were no 'changes recommended.
County Judicial Departments:
Circuit Court, Jean Easton, Absent. Requested and recommended, $67,096.
Ms. White said the FY 1994-95 budget increases by $2097 (3.2 percent)
reflecting a 4.3 percent increase in salaries, an 11.8 percent increase in
benefits, and a 0.2 percent increase in operating costs. The County Executive
recommends funding at the baseline level.
There were no changes recommended.
March 14, 1994 (Adjourned Afternoon Meeting)
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General District Court, Sterling M. Hudson, Clerk, Absent.
$11,940; recommended, $10,440.
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Requested,
Ms. White said the total budget for the General District Court is
unchanged at $10,440. The County Executive recommends funding at the baseline
level. Not recommended for funding is an expanded Law Library and a need to
update law books at a cost of $1500.
There were no changes recommended.
Magistrate, Valerie Cunningham, Absent. Requested and recommended,
$11,100.
Ms. White said the Magistrate's budget increases by $8280 (293.6
percent). The vast majority of this increase is due to increased capital
purchases to be made by the new magistrate, as well as an anticipated increase
in rent as new quarters are secured. The County Executive recommends funding
at the level of $11,100.
There were no changes recommended.
Juvenile & Domestic Relations Court, Anne F. Patton, Absent. Requested
and recommended, $38,035.
Ms. White said the Juvenile Court's budget increases by $3985 (11.7
percent). The budget increase is due to underbudgeting last year, increased
salary and benefit costs for the Sheriff's deputies, and a three percent City
salary increase. The budget also includes basic office equipment for one new
staff member which is expected to be approved by the State for FY 1994-95.
The cost sharing formula divides the costs of operation between the County and
the City of Charlottesville. The County pays the deputies directly in the
Sheriff's budget and the City of Charlottesville reimburses the County by
increasing its share of the Juvenile Court expenses. The County Executive
recommends funding at the baseline level.
There were no changes recommended.
Clerk of Circuit Court, Shelby J. Marshall, Clerk, Absent. Requested
and recommended, $438,566.
Mr. Huff said the Clerk of the Circuit Court's budget increases by
$17,057 (4 percent). This includes a 4.3 percent increase in salaries, a 13.1
percent increase in benefits, and a 2.4 percent decline in operating costs.
This Department is a net producer of revenues and is expected to provide
$108,443 in revenues. Funding is recommended at the baseline level of
$438,566.
There were no changes recommended.
Commonwealth's Attorney, James L. Camblos, III, Absent. Requested,
$316,761; recommended, $303,813.
Mr. Huff said the Commonwealth's Attorney budget increases by $10,525
(3.6 percent) reflecting a 2.6 percent increase in salaries and a 10.2 percent
increase in fringe benefits.
The County Executive recommends funding at the baseline level of
$303,813. A major department request not funded in the County Executive's
recommendation is stipends for assistant attorneys. This funding would
provide two stipends to staff, ranging from a $5000 stipend for the Attorney
II to a $7000 stipend for the Attorney I. This stipend is needed to attract
and retain high quality personnel since many other localities, with whom we
compete for prosecutor employment, pay substantial stipends to supplement
salaries.
Mr. Huff said the Commonwealth's Attorney recently went through the
process of replacing one of the his deputies and found it to be a difficult
process. Last year the Board discussed providing a percentage increase for
all the employees in this office. The total cost for a five percent increase
would be $13,500.
There were no changes recommended.
Sheriff, Terry W. Hawkins, Present. Requested, $866,782; recon~aended,
$567,272.
Mr. Huff said the Sheriff's budget increases by $59,751 (11.8 percent)
over FY 1993-94. Significant increases include $20,564 (4.5 percent) in
compensation increases, $15,303 (19.2 percent) increase in benefits, a one
percent increase in operations, and a $27,500 (211.5 percent) increase in
capital equipment. The major increase in capital equipment is due to the need
to replace three vehicles in FY 1994-95.
March 14, 1994 (Adjourned Afternoon Meeting)
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Funding is recommended by the County Executive at the baseline level of
$567,272. Major department requests not funded in'the County Executive's
recommendation include:
DARE Program.. This program is being proposed at the State level and
will provide the personnel costs to increase the Sheriff's DARE staffing
to provide education in elementary schools throughout the County. The
local cost of this program is purely operational if the State approves
its share of funding. Cost, $50,795.
Part-Time Bailiff. This request is to upgrade a current part-time
Juvenile Court bailiff to a full time position. The position is needed
due to workload increases due to the additional Juvenile Court Judge.
Cost, $24,915.
Fugitive Squad. This request would fully fund five positions to serve
criminal warrants around the clock in the County. This squad will
assist the Police Department in this matter and streamline the entire
warrant serving process. Cost, $216,225.
Five Percent Stipend for Deputies. This request is to provide a five
percent stipend to each Deputy within the Sheriff's department in order
to address salary differential problems between the Police Officers and
Deputies. Cost, $18,890.
Mr. Bowerman said traditionally the Board has looked at constitutional
officers differently than it has looked at other departments since the
majority of their funds are from the state. When the Police Department was
created in 1984 there was no funding formula that recognized the increased
workload of the Sheriff's Department. The State Compensation Board eliminated
some of the funding provided to the Sheriff because of the Police Department,
and did not recognize that the administrative costs of the courts, as well as
process serving, continued to increase. There is only one other county in
Virginia in this type situation and both of the counties have continued to
"fall between the cracks.
Mr. Bowerman said last summer he met with the County Executive, the
Chief of Police and the Sheriff to explore ways to look at improving public
safety. One item of discussion was an in-take center at the Joint Security
Complex. Another item discussed was the inability to process and serve all
warrants in a timely fashion. He cannot continue to look at constitutional
officers in isolation. He does not think the state is going to come to the
County's aid. He thinks it is possible with the county staff, County Attor-
ney, Sheriff and Commonwealth's Attorney that a concerted effort should be
made with our legislators to get the state legislature to look at Albemarle
County differently from other counties based on the volume of a 75,000
population county. He thinks it is possible to get special legislation to
look at this county's need. He does not think he can continue to say that
this is a state matter and not one that the county can effectively deal with.
Mr. Bowerman said he feels it is time the Board seriously look at a
stipend for all constitutional officers because the county needs to be
competitive in the marketplace to get talent. He is willing to look at the
idea of a fugitive squad, although he thinks $216,225 is excessive. He does
not think the Board should get into specific stipend requests for the individ-
ual constitutional officers, but instead should consider some sort of across-
the-board recognition for all of the employees. He does not want to wait for
the Compensation Board to act because he thinks the need for assistance has
passed.
Mrs. Thomas said it is extremely unlikely the Compensation Board will
provide any additional funding if the Board starts paying any of the costs.
Mr. Marshall said he agrees with Mr. Bowerman in that something needs to
be done.
Mr. Martin said he has always supported the County providing a stipend
to the Sheriff's deputies. He is willing to add the $216,225 to the Board's
list of items for reconsideration, but he has problems with that amount of
money. In his opinion, the schools need this money more than there is a need
for a fugitive squad.
Mrs. Humphris said she thinks more consideration needs to be given to
Mrs. Thomas point about strategy. If the Board goes ahead and provide this
supplement, she questions the likelihood of the state paying any of the cost.
In her opinion, once the County start providing funds to constitutional
officers, it will continue to do so.
Mr. Bowerman said he thinks the case needs to be made to the legislature
and it does not make any difference whether the County is or is not supple-
menting the salaries. Regardless, he does not think anything will happen for
two or three years.
Mr. Perkins said he would like staff to bring back the report on what
other counties in the state are paying stipends.
The Board then agreed to add to its list of items for reconsideration
$216,225 for the fugitive squad, $18,890 for a five percent stipend for
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March 14, 1994 (Adjourned Afternoon Meeting)
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deputies and $13,500 for a five percent stipend for the Commonwealth's
Attorney office.
Sheriff Hawkins said for two years he has been trying to get funding for
the DARE Program from the state. His department has been voluntarily partici-
pating in the program. Another issue is that the Juvenile Court has added
another full-time judge and they use sometimes between five and seven officers
on a daily basis. Most of the deputies time is used to either provide
courtroom security or man the metal detector station. In addition, both
judges are running court simultaneously in different parts of the building and
require a bailiff or deputy to be with them at all times. The second largest
part of the Sheriff Department's operation is transportation. The Juvenile
Detention Center is in Staunton and his deputies are transporting more bodies
over there than all of the jurisdictions in the Shenandoah Valley. The trip
is 40 miles each direction and sometimes they take as many as three trips a
day back. Sheriff Hawkins said the state does not recognize for funding
purposes a bailiff in Juvenile and Domestic Relations Court which obviously
needs to be addressed. Currently he is using auxiliary personnel in that
courtroom. He needs to take a serious look at that what is going on in that
courtroom because the workload has increased dramatically in the last six and
one-half years.
Sheriff Hawkins said he does not think the proper time or study was
taken when the Police Department was created. He does not believe thought was
given to what would .happen with the Sheriff or the complexities in which this
county is now facing in the criminal justice system. The current system is
simply not working. The sate funding formulas do not deal with a Sheriff in
his situation. He has not been able to get any more aid from the state. The
state's funding formulas are based on two criteria: one, if the locality has
a jail, the state will provide one officer per every three citizens; and
second, if the Sheriff has law enforcement responsibilities, the state will
provide one officer for every 2000 people. Three years ago a JLARC study
recommended that he receive five more positions based on courtroom security
and process service alone. He gave an example of the inequity in funding.
Fauquier County has 666 square miles and 51,000 people, and receives close to
$1.6 million in state funding. Albemarle County has 743 square miles and
71,000 people, but receives less that $1.0 million in state funding for both
the Police and the Sheriff's Department.
Sheriff Hawkins said he does not want the five percent to include him.
He is concerned about his employees. This five percent stipend is an attempt
to address the disparity in pay.
Mr. Martin asked if the auxiliary personnel are paid. Sheriff Hawkins
responded that the auxiliary personnel are volunteers and do not receive pay.
They also pay for their own training.
At 2:43 p.m., the Chairman called a recess. The Board reconvened at
2:51 p.m.
Public Safety 'Departments:
Police, John F. Miller, Chief of Police, Present. Requested,
$4,909,504; recommended, $4,474,997.
Mr. Huff said the total budget of the Police Department of $4,474,997
increases by $264,087 (6.3 percent) over the FY 1993-94 appropriation. The
baseline budget increase is due mainly to an increase in compensation (3.2
percent) and fringe benefit costs (12.9 percent) with a 0.3 percent decrease
in operational costs and a (49.2 percent) increase in capital costs. The
large increase in capital costs is due to the need to replace 19 vehicles in
FY 1994-95. The County Executive recommends funding at the baseline budget
level. Major requests not funded in the County Executive's recommendation
are:
· Full-Time Records Clerk. This position is needed to provide additional
support for~officers. The current staffing level is seven and the
optimal staffing level is 13. At the present time, there is insuffi-
cient staffing to provide coverage without incurring overtime costs when
staff members are sick, in training, or on annual leave, cost $18,030.
· Part-Time Secretary. This request is to expand an existing part-time
secretary to full-time. This position provides support to the Victim
Witness coordinator, the Office of Professional Responsibility, the
Community Resource Coordinator, and the Management Analyst. The secre-
tarial needs of these functions have increased as has the need to
provide minimal secretarial support to the Patrol Services division,
cost $9,290.
Five Patrol Officers. This is needed to get closer to the goal of 1.5
officers per 1000 population. The current ratio is 1.12 officers per
1,000 population. The cost is for each additional officer is $52,820
each.
Explorer Post Equipment. This funding would be used to provide uniforms
and special training to about a dozen teenagers that are interested in
March 14, 1994 (Adjourned Afternoon Meeting)
(Page 8)
000080
police work. This program offers good community outreach and good
recruitment potential for out department. Cost, $5,000.
Police Property Clerk. Funding is requested to increase the hours of a
part-time clerk to full time. This would free up additional officer
time which is more costly per hour. Cost, $8015.
Mr. Huff noted that the amount budgeted for police cars was incorrect.
The cars were budgeted at $13,500 each, but the actual cost will be approxi-
mately $14,500 each. There will be about a $17,000 shortfall in the Police
Department and a $3000 shortfall in the Sheriff Department for the vehicles.
Mr. Bowerman suggested adding to the list of items for reconsideration
$58,820 each for three patrol officers. Board members concurred.
Mrs. Thomas suggested adding to the list of items for reconsideration
$18,030 for the full-time records clerk and Mr. Martin suggested adding to the
list $5,000 for the .Explorer Post Program. Board members concurred.
Police - Administrative Services. Requested $653,483; recommended,
$626,159.
Mr. Huff said the FY 1994/95 Administrative Services Division budget
increases by $28,330 (4.7 percent) over the current year, which reflects a 4.2
percent increase in compensation, a 0.4 percent decrease in benefits, a 3.5
percent decrease in operations and a $3500 increase in capital costs. The
increase in capital costs is due to the purchase of a replacement vehicle.
Baseline funding is recommended for the Administrative Services Division.
Expanded requests are not included in the recommendation.
Police Community Services. Requested and recommended, $83,710.
Mr. Huff said the FY 1994-95 budget for the Community Services Division
increases by $3322 (4.1 percent) over FY 1993-94, which reflects a 2.9 percent
increase in compensation, a 17.5 percent increase in fringe benefits and a 3.6
percent decrease in operating costs. Baseline funding is recommended for the
Community Services Division.
Police - Patrol Division. Requested $2,685,626; recommended,
$2,416,526.
Mr. Huff said.the FY 1994/95 budget of the Patrol Division increases by
$67,960 (1.9 percent) which reflects a 2 percent increase in compensation, a
16.8 percent increase in fringe benefits, a 3.7 percent decrease in opera-
tional costs and a 4.3 percent decrease in capital equipment costs. Baseline
funding is recommended for the Patrol Division. No expanded requests are
included in the recommendation.
Police - Investigative Services. Requested and recommended, $546,040.
Mr. Huff said the FY 1994/95 Investigations Division budget increases by
$70,990 (14.8 percent) over the FY 1993/94 budget. This reflects a 6.8
percent increase in compensation, a 15.3 percent increase in benefit costs, a
15.2 percent increase in operational costs and a 100 percent increase in
capital costs. Significant increases are the high number of investigators
participating in the performance plan, an increase in the capital costs due to
necessary vehicle replacement and the transfer of the clothing allowance in
fringe benefits to a replacement uniform account in the operations account.
Baseline funding is recommended for the Investigation Division.
Police - Youth Services. Requested and recommended, $332,053.
Mr. Huff said the FY 1994-95 Youth Services budget increases by $39,115
(13.4 percent), which reflects a 2.9 percent increase in compensation, a 6.4
percent increase in benefits, a 9.9 percent increase in operations and an
increase of $27,000 in capital equipment costs to replace two vehicles. The
increased costs in compensation are due to high participation in the police
performance plan and the transfer of the clothing allowance benefit to a
replacement uniform account in the operations account. Baseline funding is
recommended for Youth Services.
Police - Animal Control. Requested and recommended, $123,377.
Mr. Huff said the FY 1994/95 Animal Control budget increases by $22,455
(22°2 percent), which reflects a 2.1 percent increase in compensation, a 17.8
percent increase in benefits, a 4 percent increase in operations, and an
increase of $18,095 in capital equipment costs to fund the replacement of two
trucks. Other than the truck replacements, there are no significant increases
or decreases. Baseline funding is recommended for Animal Control.
Police - Special Operations. Requested $485,215; recommended, $347,132.
000081
March 14, 1994 (Adjourned Afternoon Meeting)
(Page 9)
Mr. Huff said the FY 1994/95 Special Operations budget increases by
$32,415 (10.3 percent), which reflects a 5.2 percent increase in compensation,
a 14.9 percent increase in benefits, a 2.2 percent increase in operations, and
an increase of $13,280 in capital equipment costs to replace a vehicle.
Baseline funding is recommended for Special Operations.
Emergency Operations Center, Wayne S. Campagna, Present. Requested and
recommended, $420,170.
Mr. Tucker said Albemarle's share of the total budget is 40.35 percent,
which would require a total contribution of $420,170, a 0.2 percent decrease.
Mr. Tucker said when the Center's budget was submitted last year, the
EOC Board had not approved it. The budget did not reflect the proposed 2.5
percent increase in compensation; therefore in order to provide this compensa-
tion comparable to other county departments, it requires a $4960 increase
which is basically a one percent increase over this current year's budget.
The actual request being recommended is $425,130.
There were no changes recommended.
Fire/Rescue Division - Jefferson Country Fire/Rescue Association
(JCFRA), Carl J. Pumphrey, Fire Marshal, Present.
Requested for Fire/Rescue Administration, $250,781; recommended,
$238,825.
Mr. Huff said the FY 1994-95 budget of the Fire/Rescue Administration
Department increases by $24,544 (11.5 percent). Compensation rose by 5.3
percent, benefits increased by 10.8 percent, operations increases by 5.4
percent, and capital outlays increases by $11,535 to cover the cost of a
replacement vehicle. The County Executive recommends funding at the baseline
level.
Requested for .Fire/Rescue Divisions, $246,881; recommended, $238,825.
Fire/Rescue Management Division. Requested and recommended $86,948.
Mr. Huff said the Management section's budget increases by $5262 (6.4
percent) over FY 1993-94, with a 6.1 percent increase in compensation, a 7.4
percent increase in benefits, a $2000 (27.5 percent) increase in operations,
and a $1400 decline in capital purchases. Significant increases in operations
include an $800 increase in telecommunications for cellular phones and $1300
in other operating expenses due to transfer from the Fire Prevention division.
The County Executive recommends funding at the baseline level.
Fire/Rescue - Training. Requested and recommended $7760.
Mr. Huff said the FY 1994-95 budget is level funded at $7760 and
provides for both training classes and repair and maintenance of the training
building. The County Executive recommends baseline funding.
Fire Prevention. Requested $140,063; recommended $129,387.
Mr. Huff said the budget of the Fire Prevention program increases by
$19,022 (17.2 percent), of which $12,935 increase is due to a replacement
vehicle. Baseline funding is recommended for the Fire Prevention program.
Not included in the recommendation are:
e
Fire Safety Education Program will provide for fire safety instruction
seminars for schools, businesses, and other community groups. This will
pay for the part-time wages needed to pay for a fire safety educator.
Cost, $6280.
Training Materials/Equipment needed for the fire safety classes, cost
$3900.
Mrs. Humphris asked if a well-trained volunteer could do the Fire Safety
Education Program. Mr. Huff said a lot of the questions that are asked are
from an operational standpoint of which a volunteer could not respond. It
would be hard to depend solely on volunteers.
Fire/Rescue - Volunteer Service. Requested $16,010; recommended
$14,730.
Mr. Huff said the Volunteer Service baseline budget is $14,730 a $260
(1.8 percent) increase in the TJEMS Council payment. The TJEMS Council is an
independent, non-profit agency that began in 1985 and is responsible for
development and implementation of a comprehensive emergency medical services
system for Planning District 10. The Council is involved with all aspects of
the emergency medical care system including: coordination of the day-to-day
development of the EMS system, training of EMS providers in new skills,
000082
March 14, 1994 (Adjourned Afternoon Meeting)
(Page 10)
assisting rescue squads, first responder fire departments, and hospitals in
applying for federal, state and local funds, recommending improvements in
public safety, and other community programs related to EMS, and especially
identifying regional EMS needs (especially the recruitment and retention of
volunteers, and providing stress management education/debriefings). Baseline
funding is recommended for the Volunteer Service Program by the County
Executive.
Jefferson Country Fire and Rescue Association. Requested, $671,750;
recommended, $587,720.
Mr. Huff said the County's allocation to the volunteer fire departments
is supplemented by state revenues from the Fire Service Program, while the
contribution to the rescue squads is supplemented by Two-for-Life moneys that
the County receives from the $2.00 surcharge placed on automobile registra-
tions by the State. The State revenues received by the County are paid
directly to the volunteer fire companies and rescue squads and are not used to
reduce the County's commitment to these companies.
The County's FY 1994-95 contribution to each of the seven fire companies
is $48,670, which reflects a five percent increase over the FY 1993-94
appropriation. The Fire Service Program funds from the state are projected to
increase only one-half of a percent for a contribution to each company of
$9430.
The County's contribution to the two rescue squads, Scottsville and
Western, also increases by five percent. The recommended contribution to the
Charlottesville/Albemarle Rescue Squad (CARS) is $36,940, an increase of
$14,140 (62 percent). This increase in CARS reflects the need for Albemarle
County to provide more equitable levels of funding in relation to the other
rescue squads. CARS provides the majority of service calls in the County and
should receive equitable funding. This increase is the first of a two year
commitment to bring funding for CARS equal to funding of the other two squads
in the County.
The decrease in the total amount budgeted for JCFRA benefits reflects
the declining cost of providing Hepatitis shots to those volunteers that have
not already received them.
The County Executive recommends baseline funding of five percent for
JCFRA volunteer fire companies and rescue squads. The County Executive
supports increased funding for CARS. A major department request not included
in the recommendation is to fully fund the fire departments and rescue squads
for a total of $53,310.
Mr. Marshall asked if any contributions had been received from the
counties of Fluvanna or Buckingham. Mr. Huff said he understands there was a
small increase in funding to the Scottsville Rescue Squad from Fluvanna
County. Buckingham and Nelson Counties have not yet responded.
Forest Fire Extinction. Requested and recommended, $13,800.
Mr. Huff said based on Section 10-46 of the State Code, Albemarle County
must reimburse the State for forest fire prevention, detection and suppression
provided by the State Forester. The yearly amount is computed on the basis of
five cents per acre 'of privately owned forests in the County. The projected
amount for FY 1994-95 is $13,800, and the County Executive recommends full
funding.
Fire Department. Requested and recommended, $586,305.
Mr. Huff said the County contracts with the City of Charlottesville to
provide full time supplemented fire department fire service to the County.
Under an agreement negotiated in May, 1986 with the City of Charlottes-
ville, the County's fee for services has been calculated on the official
Consumer Price Index. The FY 1994-95 fee is based on the following calcula-
tion: FY 1993-94 Appropriation = $570,890; FY 1994-95 Appropriation =
$570,890 multiplied by 1993 CPI (2.7 percent) = $586,305.
Funding is recommended for the City Fire Department based on a 2.7
percent CPI increase as required by the contract.
Mr. Huff noted that Mr. Dayton Hall, representing JCFRA, and Mr. David
Cullen, representing TJEMS, are present.
Mr. Cullen said the funds requested for the training materials ($3900)
will not even fund the cost of the new Firefighter I and II curriculum
training tapes; they total about $3950. The request also do not include the
American Heat and Pulse training videos they currently receive. Full funding
would only allow them to maintain the current level of services. The Advanced
Allocation Fund is now pretty much loaned out. Most of the money for TJEMS's
budget goes to the Basic Life Support (BLS) Training Coordinator. In addi-
000083
March 14, 1994 (Adjourned Afternoon Meeting)
(Page 11)
tion, last Friday two more fire departments were added as fire responder
agencies.
Mr. Perkins suggested that $6280 for Fire Safety Education Program and
$,900 for Training Materials/Equipment be added to the list of items for
reconsideration. Board members concurred.
Joint Security Complex, Albert A. Tumminia, Jail Administrator, Absent
Requested and recommended, $163,105.
Mr. Tucker said the overall budget of the Joint Security Complex of
$3,281,255 reflects an increase of $293,635 (9.8 percent) over FY 1993-94.
Although the overall budget of the Joint Security Complex has increased, the
local revenues needed to operate the facility have not increased due to a
planned increase in Federal revenues. The County's local cost remains
constant at $163,105. Funding is recommended for the Joint Security Complex
in the amount of $163,105.
There were no changes recommended.
Inspections, Jesse R. Hurt, Present. Requested and recommended,
$608,369.
Mr. Huff said the budget of the department increases by a net amount of
$24,936, (4.3 percent). Significant increases are a 10.2 percent increase in
benefits and a $9,670 (49.3 percent) increase in capital purchases to buy a
replacement vehicle. Baseline funding is recommended for the Inspections
Department.
There were no changes recommended.
Public Works Departments:
Engineering, Jo A. Higgins, Present. Requested, $750,296; recommended,
$734,066.
Mr. Huff said the Engineering budget increases by $101,191 (16 percent)
reflecting a five percent increase in compensation, a 15.1 percent increase in
fringe benefits, a 12.7 percent increase in operations, and $9400 increase in
capital purchases. Significant changes in the budget include $9400 to pay for
a replacement vehicle and an $18,000 increase in sign replacement costs due to
damage and thefts. Also included in the budget is a sign maintenance techni-
cian and a vehicle for $42,650 which is fully funded from the E-911 surcharge.
This technician and the increased cost for sign replacement are necessary
since VDOT no longer maintains the sign replacement program.
Funding is recommended at the baseline level of $734,066. The expanded
program of the sign technician is fully funded from the E-911 surcharge, as is
the cost of replacement signs.
There were no changes recommended.
Solid Waste/Recycling, Bob McKinley, Absent. Requested, $292,167;
$276,500.
Mr. Huff said the Refuse Disposal budget has increased by $15,620 (6
percent). Since this budget is extremely confusing to describe, important
line item costs are listed in a chart below. There is an $80,000 increase in
contract services for Keene Landfill which is anticipated to cover the costs
for FY 1994-95. Additionally, there is a $34,020 increase in the curbside
recycling program due to the need to continue the program at the current
level. Another significant increase is the $5000 increase for tipping fees
needed to dispose of garbage at spurious sites around the County. Other
significant decreases are $85,000 in recycling contingency funds.
Funding is recommended at the baseline level of $276,500. Not funded in
the County Executive's recommendation is a Part-Time Recycling Coordinator
{the Recycling Coordinator position was only funded through the end of FY
1993-94). This position is needed to handle the Recycling Ordinance. Cost,
$13,103.
Mr. Marshall asked why the County still owns the land in Keene for the
transfer station when there is not going to be a station. Mr. Tucker said the
Board can dispose of the land at anytime, but in the past the it has been
reluctant to get rid of land it owns. Mr. Marshall suggested that the land be
soldo
Mrs. Humphris suggested adding $13,103 for the part-time recycling
coordinator to the list of items for reconsideration. Board members con-
curred.
Water Resources Management, David J. Hirschman, Absent. Requested and
reconunended, $47,625.
March 14, 1994 (Adjourned Afternoon Meeting)
(Page 12)
000084
Mr. Huff said the Water Resources Management budget increases by $2475
(5.5 percent) reflecting a 6.6 percent increase in compensation and a 4.3
percent increase in benefits. Funding is recommended at the baseline level.
There were no changes recommended.
Staff Services, A1 Waugaman, Present. Requested, $905,352; recommended,
$893,352.
Mr. Huff said the budget of Staff Services has increased by $41,534 (4.9
percent) reflecting a 7.4 percent increase in salaries, a 13.5 percent
increase in benefits, a 1.3 percent increase in operating, and a $1,900
decrease in capital purchases. Significant changes in the line item budget
include a $4505 increase in shift differential inadvertently deleted in last
year's budget, a $5000 increase in electrical services, and a $2500 increase
in heating services.
Funding is recommended at the baseline level of $893,352. No expanded
initiatives are funded in the baseline budget. A request not funded in the
County Executive's recommendation is: Computerized Fuel Pumping Facilities -
uses key cards and numeric keypad to account for gallons dispensed and mileage
traveled needed for preventative maintenance program. Cost, $12,000.
Mr. Huff said the County is working under a new contract with Virginia
Power and that contract calls for a five percent increase in electrical
service. That increase will also be shown in the school budget.
Mr. Huff said in the current year, the school system installed a comput-
erized vehicle maintenance system at the bus garage which tracks fuel by
vehicle and keeps computerized records on fuel consumption, maintenance, oil,
brakes, etc. This computerized fuel pumping facility would allow the same
capabilities here at the County Office Building. Mrs. Humphris asked if the
schools have been able to show any savings in maintenance costs. Mr. Huff
said the system was just bid and has not been installed. Mrs. Humphris asked
what can be used as a basis to justify the system. Mr. Huff said currently
the usage of fuel and oil is tracked manually which is time consuming. The
records prepared on each vehicle is done manually. The staff does not look at
fuel consumption by each vehicle on a regular basis. Also, this system could
also be used as a management tool.
Mrs. Humphris felt if the County could save some money by spending some
money, the computerized fuel pumping facility should be added to the list of
items for reconsideration.
Mr. Martin felt the staff should monitor the school systems use and then
consider the facility.
The Board then agreed to add $12,000 for the computerized fuel pumping
facility for possible addition to the Board's contingency.
Staff Services - Administration. Requested $208,693; recommended,
$196,693.
Mr. Huff said the Administrative Division's budget increased by $6024
(3.2 percent) reflecting a 5.1 percent increase in salaries, a 9.8 percent
increase in benefits and a 0.1 percent decrease in operations. Funding is
recommended at the baseline level of $196,693.
Staff Services - Maintenance. Requested and recommended $445,727.
Mr. Huff said the Maintenance Division's budget increases by $8108 (1.9
percent) reflecting a 7.2 percent increase in salaries, a 17.2 percent
increase in benefits, a 0.9 percent increase in operations and a $700 (100
percent) decrease in capital expenditures. Significant changes in the line
item budget include $1000 increase in overtime, a $5000 increase in electrical
services and a $2500 increase in heating services. The decrease in revenues
reflects rent lost due to the departure of federal agencies and the Albemarle
County Service Authority. Funding is recommended at the baseline level of
$445,727.
Staff Services Custodial. Requested and recommended, $176,325.
Mr. Huff said the Custodial Division's budget increases by $23,782 (15.6
percent) reflecting a 16 percent increase in salaries, a 22.9 percent increase
in benefits, a 11.3 percent increase in operating costs and a $1200 (82.8
percent) decline in capital costs. Significant changes in line items were
$11,794 (11.4 percent) increases in salaries due to the salary scale increase
and the need to increase the hours of a part-time custodian to clean floors.
Other significant increases included $4505 to fund the shift differential
which was inadvertently left out of last year's budget, but was reappropriated
in the current year. Funding is recommended at the baseline level of
$176~325.
March 14, 1994 (Adjourned Afternoon Meeting)
(Page 13)
000085
Staff Services Copy Center. Requested and recommended, $74,607.
Mr. Huff said the Copy Center's budget increases by $3620 (5.6 percent)
reflecting a 4.6 percent increase in salaries and $790 increase in operations,
due to increased office and copy supplies. Funding is recommended at the
baseline level of $74,607.
Parks/Recreation and Human Service Departments:
Social Services, Karen L. Morris, Present. Requested, $3,350,038;
recommended, $3,283,268.
Ms. White said the total budget of the Department of Social Services
increases by $103,899 (3.3 percent), which reflects a 4.5 percent increase in
compensation, a 12.6 percent increase in benefits, a 0.3 percent increase in
operations and a decrease of $3,755 in capital.
Social Services - Management. Requested $331,233; recommended,
$319,433.
Ms. White said the overall baseline budget for the Management Division
increases by $16,903 (5.6 percent), which reflects a 5.6 percent increase in
compensation, a 13.4 percent increase in benefits, a 5 percent increase in
operations and an offsetting reduction in capital costs of $1435. There are
no significant increases or decreases in the operating line-items. Baseline
funding is recommended for the Management Division of Social Services. Not
funded in the County Executive's recommendation are three microcomputers for
clerical office staff. Cost, $6000.
Mrs. Humphris said there is a lack of consistency throughout the budget
in the various department requests for personal computers. She asked that
staff look at the inconsistencies in price requests for computers. She thinks
there should be a standard requirement and then there should be a standard
price throughout the budget.
Mrs. Humphris suggested adding $6000 for three microcomputers for
clerical office staff to the Board's list of items for reconsideration.
Social Services - Benefit Programs. Requested $1,011,417; reconunended,
$956,887.
Ms. White said the total budget of the Benefits Division increases by
$26,662 (2.9 percent) over FY 1993-94, which is reflected in a 2.7 percent
increase in compensation, a 13 percent increase in benefits, a one percent
increase in operations and an offsetting decrease in capital costs of $3520.
There are two significant changes in the operational accounts: 1) an increase
of $12,560 in auxiliary grants to the aged to pay for shelter, food and some
personal care due to an anticipated four percent increase in the caseload and
a possible four percent rate increase; and 2) a decrease of $9820 in general
relief payments in order to stay within the baseline requirement. Baseline
funding is recommended. Not funded in the County Executive's recommendation
are:
Auxiliary Grants Increased payment to adult nursing homes that provide
a higher level of service. Based on 1993 legislation, the state began a
three-tiered system licensing for adult homes, case management and a
restructuring of payments. Based on these changes, it is anticipated
that there will be an increase in the number of individuals eligible for
adult home care, who were previously in medicaid covered nursing home
care. Total cost of $10,500 of which $2100 is local funds. Cost,
$2100.
Full Restoration of General Relief Program - To restore full funding to
the general relief program, which was reduced to stay within the
baseline funding request. The impact of the reduction will be less
resources for indigent burial expenses, no medical pharmacy payments or
no unattached child payments (children who have been abandoned or
abused, but have opportunity to live with relative, instead of going
into foster care). This program was chosen for reduction, because it is
not a mandated program. Funds are local dollars. Cost, $14,150.
Mrs. Thomas suggested adding $2100 for auxiliary grants to the list of
items for reconsideration.
Mrs. Humphris suggested adding $14,150 for full restoration of the
General Relief Program.
Social Services - Service Programs. Requested $1,681,286; reco~m%ended,
$1,680,846.
Ms. White said the overall budget of the Services Division increased by
$48,874 (3.1 percent) over FY 1993-94, reflecting a 6.0 percent increase in
compensation, a 13.6 percent increase in benefits, a 0.1 percent increase in
operating and service programs and a $1,200 request for a replacement printer.
000086
March 14, 1994 (Adjourned Afternoon Meeting)
(Page 14)
There are no significant increases or decreases in the operational or program
accounts. Included'in this division is a transfer of $417,220 for the
Comprehensive Services Act, which is matched 55 percent by state funds. These
funds are administered by the Community Policy Management Team (CPMT).
Funding is recommended at the baseline level.
Social Services
ed, $103,276.
Employment Services Program. Requested and recommend-
Ms. White said an overall budget increase of $3706 (4 percent) reflects
a five percent increase in compensation, a 12 percent increase in benefits,
and a 0.5 percent increase in operations. The state reimburses for 100
percent of the program costs. Funding is recommended at the baseline level.
Social Services Medicaid-UVA. Requested and recommended, $13,~02.
Ms. White said the total requested funding of $209,724, a 4.6 percent
increase over FY 1993-94 covers salary/benefit costs for six employees and
operating costs of $565. There are no significant increases or decreases in
this cost center. All costs are 100 percent reimbursed by federal and state
dollars. Full funding is recommended as requested.
Social Services - Energy Assistance. Requested and recommended,
$13,102.
Ms. White said the overall budget for the energy assistance program
decreases by $1,442 (10 percent) due to declining federal dollars. There are
no local funds in the operation of this program. Full funding is recommended
at the baseline level.
Parks and Recreation, Patrick K. Mullaney, Present. Requested,
$990,943; recommended, $922,343.
Mr. Huff said the overall Parks and Recreation budget increases by
$16,925 (1.9 percent) to a total of $922,343. This reflects a 1.4 percent
increase in salaries, a 15.9 percent increase in benefits, an -0.4 percent
decrease in operations, and a $5,615 (85 percent) decrease in capital item
replacement. Individual division budgets have more detailed analysis. Funding
is recommended at the baseline level of $922,343. However, not recommended
for funding by the County Executive are:
Median Strip Mowing/Route 20 - $4,400. This additional request reflects
the contract cost ($5940) for mowing the median strip on Route 20 South,
less an anticipated one-time contribution of $1500 from Monticello and
Ash Lawn.
Elimination of Park/Recreation Fees for youths under 18 and for City
residents - $50,000. This expanded request is based on a recommendation
from the Planning Commission, not from the Parks and Recreation Depart-
ment. It is included as a request within the Parks and Recreation
Administration budget in order to show the total dollar costs if the
Board wished to adopt the policy. The City is not considering the
elimination of any fees in their parks or recreational facilities.
Mr. Marshall questioned the cost to mow the median strip on Route 20.
Mr. Mullaney said the cost is for mowing and trash pickup on a contractual
basis. The contract would be complete mowing and trimming on a 14 day cycle
and trash pickup every two weeks all year long. Mr. Marshall did not feel he
could justify including the $4400 when there are so many other needs. He does
want to bring this issue back up for discussion next year. He will also see
if he can get some volunteers to mow the median strip.
There were no changes recommended in the overall Parks and Recreation
budget.
Parks and Recreation - Administration. Requested, $210,688; recommend-
ed, $160,668.
Mr. Huff said the Parks and Recreation Administration budget increases
by $7404 (4.8 percent) reflecting a 4.8 percent increase in salaries, a 7
percent increase in benefits, and a 1.8 percent increase in operating expens-
es. There are no significant increases or decreases in operational line-item
accounts. Funding is recommended at the baseline level of $160,668.
Parks and Recreation - Maintenance. Requested, $372,700; recommended,
$354,100.
Mr. Huff said the Parks and Recreation Maintenance budget increases by
$5971 (1.7 percent) reflecting a 2 percent increase in salaries, a 15.4
percent increase in benefits, no increase in operating costs and a $5315 (100
percent) decrease in capital equipment. One service vehicle replacement at
$14,200 and an expanded request for pruning equipment at $675 will be funded
March 14, 1994 (Adjourned Afternoon Meeting)
(Page 15)
oooos?
out of current year savings. Funding is recommended at the baseline level of
$354,100.
Parks and Recreation - Summer Swim. Requested and recommended,
$204,232.
Mr. Huff said the Summer Swim program's decreases by $2577 (1.2 percent)
reflecting a 2.8 percent decrease in salaries, a 35 percent increase in
benefits and a 15 percent decrease in operating expenses. The only signifi-
cant change is the reduction in part-time wages and FICA, which reflects a
restructuring of lifeguard schedules to reduce total hours by 3,120. Addi-
tionally, one-time FY 1993-94 costs for hepatitis shots are down due to
returning staff. Funding is recommended at the baseline level of $204,232.
Parks and Recreation - Athletics & Classes. Requested and recommended,
$85,467.
Mr. Huff said the overall Athletics and Classes division budget increas-
es by $285 (.3 percent), which reflects a 4.5 percent increase in salaries, a
.6 percent decrease 'in benefits and a 1.5 percent decrease in operations.
There are no significant increases or decreases in the operating accounts.
This program is offset by approximately 50 percent from fee revenues antici-
pated to be $43,100 in FY 1994-95. Funding is recommended at the baseline
level of $85,467.
Parks and Recreation - Community Centers. Requested and recommended,
$46,362.
Mr. Huff said the overall Community Center budget increases by $2098
(4.7 percent) reflecting a 5.1 percent increase in salaries, a 26 percent
increase in benefits and a 3.6 percent increase in operations. The only
significant line-item changes are an increase of $674 in compensation due to
part-time wage increases and an increase of $1205 in electrical and heating
services. Funding is recommended at the baseline level.
Parks and Recreation - Special Activities. Requested and recommended,
$71,514.
Mr. Huff said the Special Activities Division's budget increases by
$3753 (5.5 percent) reflecting a 5 percent increase in compensation, a 28.5
percent increase in benefits and a 4.4 percent increase in operations.
Significant increases in line-items are $1915 (five percent) increase in wages
for part-time playground staff, a $2100 increase in the contractual payment to
the City for therapeutic programs due to a larger participation of County
residents and a $1115 to contract school buses for playground field trips.
Fees for the summer playground program are projected to be $14,000 or approxi-
mately 25 percent of the total program costs. Funding is recommended at the
baseline level.
Parks and Recreation - Teen Center. Requested and recommended, $40,475.
Mr. Huff said the total budget for the Teen Center is $80,950, the
County's share being $40,475. The increase over the FY 1993-94 adopted budget
is $21,147 (109 percent), although when the mid-year appropriation by the
Board of $19,974 is included, the actual increase over the total FY 1993-94
appropriation is only $3173 or an 8.5 percent increase. The increase is due
mainly to a full year lease and a five percent increase in rent by agreement.
Major categories of expenses for the center are approximately $32,035 in
compensation, $6770 in benefits, $29,000 in lease and utility costs and the
remaining $13,000 for other operating expenses. Baseline funding is recom-
mended for the Teen Center with the County's share being $40,475.
Parks and Recreation - Darden Towe Memorial Park. Requested and recom-
mended, $96,795.
Mr. Huff said the total budget for Towe Memorial Park is $184,640, a
decrease of $2850 (1.5 percent) over FY 1993-94. The County's share of the
budget is $96,795 or a decrease of $3477 (3.5 percent) over FY 1993-94.
Recreation fees of $19,560 account for approximately 12.5 percent of the total
budgeted revenues. Funding is recommended at the baseline level of $96,795.
Community Development Departments:
Planning, V. Wayne Cilimberg, Present. Requested, $772,416; reco~end-
ed, $733,916.'
Mr. Huff said Planning's budget increases by a total of $30,076 (4.3
percent) reflecting a 4.3 percent increase in salaries, a 9.3 percent increase
in benefits, a 4.6 percent decline in operations, and a $2065 increase in
capital purchases. Significant changes in the line item budget include a
$10,970 increase in maintenance contracts for the building locator system and
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March 14, 1994 (Adjourned Afternoon Meeting)
(Page 16)
a $3750 increase in printing and binding due to anticipated printing for the
building locator and comprehensive plan review. Funding is recommended at the
baseline level of $733,916. None of the program increments are included in
the recommended baseline budget.
Major department requests not included in the County Executive's
recommendation are:
Aerial Photography - needed to update critical geographic information
used by staff, developers, and the general public in assessing develop-
ment activity and environmental resource protection, cost, $25,000.
Automated Data Processing Equipment - six computers and LAN connections,
cost, $12,000..
There were no changes recommended.
Rental Assistance Program, Karen Morris, Present. Requested, $310,811;
recommended, $181,056.
Ms. White said the Rental Assistance Program budget increases by $4485
(2.5 percent) to a total of $181,056. This total reflects a four percent
increase in salaries, a 5.5 percent increase in benefits, a 9.9 percent
decrease in operations, and a $1000 decrease in capital purchases. Signifi-
cant changes in the line item budget include a $1970 decrease in professional
services audit.
Funding is recommended at the baseline level of $181,056. Major
department request not funded in the County Executive's recommendation:
Computers/Software - The request is to fund six computers and software
to connect the division to the LAN and replace old XT class machines
that are not able to use new Section 8 software. Of the total request,
approximately $9000 is to purchase Section 8 software currently being
used in three other localities to handle waiting lists and eligibility.
Cost, $21,000.
Family Self Sufficiency Program - HUD has mandated that any locality
receiving new housing vouchers or certificates must establish a Family
Self-Sufficiency Program (FSS) to provide services that will enable
clients to become self-sufficient through education, training and
support services. If funded, 34 families will be targeted for services,
such as child care, transportation, personal and career counseling,
adult or college education, job training and job placement. The initial
request for $108,000 included $40,000 for day-care services, $20,000 for
other client services such as transportation, uniforms, books, etc., and
approximately $35,000 for an additional staff person and equipment. The
revised unfunded request reflects only the $35,000 for the additional
social worker and $3000 in start-up capital costs. Other funds for day-
care and client service costs will be solicited from other grant sources
at federal, state, and local levels. Cost, $38,000.
Mr. Martin asked if HUD has any regulations about how long an individual
can take advantage of a self-sufficiency program. Ms. Kathy Ralston, Deputy
Director of Social Services, said HUD has several regulations for this
program; one is the family would sign a contract that they would no longer
need federal assistance after five years.
Mr. Marshall asked what happens to all of the XT computers after they
are replaced. Ms. White said there is not a market for the XT's; the machines
are obsolete machines. Mr. Marshall suggested that staff contact the school
system to see if the XT's could be used in some of the classrooms.
Mr. Martin suggested adding the $21,000 for computers/software and
$38,000 for Family Self Sufficiency Program to the Board's list of items for
reconsideration.
Housing, Lynne Carruth, Absent. Requested and reconunended, $45,471.
Ms. White said the FY 1994-95 budget for the Housing Coordinator cost
center increases by $9166, an increase of 25 percent over the amount appropri-
ated in the FY 1993-94 budget. The increase reflects considerable underfund-
ing of the FY 1993-94 budget in both personnel and fringe costs, as well as
some unanticipated operating expenses that need to be included in order to
have an effective program. Such costs include training on federal housing
programs and the private sector and membership in the Virginia Association of
Housing and Community Development. Full funding is recommended.
There were no changes recommended.
Zoning, Amelia G. McCulley, Absent. Requested, $364,732; recommended,
$360,532.
Mr. Huff said the Zoning Department's budget increases by $26,410 (7.9
percent) to a total of $360,532. This total budget reflects an increase of
March 14, 1994 (Adjourned Afternoon Meeting)
(Page 17)
0000 9
seven percent in salaries, 17.5 percent in benefits, 1.2 percent in opera-
tions, and a decrease of $500 in capital purchases. The part of the increase
in compensation is due to reclassifications taking place in the current year.
Funding is recommended at the baseline level of $360,532. Major
department request not funded in the County Executive's recommendation:
Compliance Equipment - noise meters, clinometer, camera, projector, and
camcorder at a cost of $4200.
Code
Mrs. Humphris suggested that $4200 for Code Compliance Equipment be
added to the Board's list of items for reconsideration.
Soil/Water, Alyson Sappington, Present. Requested and recommended,
$28,604.
Mr. Huff said the Soil and Water Conservation budget increases by $1266
(4.7 percent) for a total budget of $28,604. Of the total FY 1994-95 recom-
mendation of $28,604, $8200 will go to the WRPA implementation program.
Funding is recommended at the baseline level of $28,604.
There were no changes recommended.
Extension Service, Charles W. Goodman, Present. Requested and recom-
mended, $107,726.
Mr. Huff said the Extension Service budget increases by $25,178 (30.5
percent) reflecting a 4.8 percent increase in salaries, a 15.3 percent
increase in benefits, and a $22,000 (83.3 percent) increase in operations.
Significant changes include a $22,000 increase in rent to move Extension
Services outside of the County Office Building. Funding is recommended at
$107,726. This level of funding includes the $22,000 necessary for rent.
There were no changes recommended.
Gypsy Moth, Steven G. Meeks, Present. Requested, $36,400; recommended,
$21,400.
Ms. White said the Gypsy Moth budget is level funded at $21,400.
Staffing was reduced in the current year by one staff member due to lower than
anticipated revenues. Funding is recommended at the baseline level of
$21,400. Major request not funded in the County Executive's recommendation:
Part-time Forest Pest Technician - Pine Beetles and Woolly Adelgids are
increasing and funding this position would be a step toward an Integrat-
ed Pest Management system. Cost, $15,000.
Ms. White said due to an omission in calculating personnel and benefit
costs, the recommended amount should be $24,120, an increase of $2720.
There were no changes recommended.
Agenda Item No. 3. Executive Session: Personnel.
At 4:25 p.m., motion was offered by Mr. Bowerman, seconded by Mrs.
Humphris, to adjourn into executive session under Va. Code Section 2.1-344-A.1
(personnel matters) to discuss appointments to various boards and commissions.
Roll was called and.the motion carried by the following recorded vote:
AYES:
NAYS:
Messrs. Marshall, Martin, Perkins, Mrs. Thomas, Mr. Bowerman and Mrs.
Humphris.
None.
Agenda Item No. 4. Certify Executive Session. At 4:35 p.m., the Board
reconvened into open session and adopted the following Certification of
Executive Meeting:
MOTION: Mrs. Thomas.
SECOND: Mr. Martin.
MEETING DATE: March 14, 1994.
CERTIFICATION OF EXECUTIVE MEETING
WHEREAS, the Albemarle County Board of Supervisors has
convened an executive meeting on this date pursuant to an affirma-
tive recorded vote and in accordance with the provisions of The
Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires
a certification by the Albemarle County Board of Supervisors that
such executive meeting was conducted in conformity with Virginia
law;
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March 14, 1994 (Adjourned Afternoon Meeting)
(Page 18)
NOW, THEREFORE, BE IT RESOLVED that the Albemarle County
Board of Supervisors hereby certifies that, to the best of each
member's knowledge, (i) only public business matters lawfully
exempted from open meeting requirements by Virginia law were
discussed in the executive meeting to which this certification
resolution applies, and (ii) only such public business matters as
were identified in the motion convening the executive meeting were
heard, discussed or considered by the Albemarle County Board of
Supervisors.
VOTE:
AYES: Messrs. Marshall, Martin, Perkins, Mrs. Thomas,
Mr. Bowerman, and Mrs. Humphris.
NAYS: None.
ABSENT DURING VOTE: None.
ABSENT DURING MEETING: None.
Agenda Item No. 5. Other Matters Not Listed on the Agenda from the
BOARD.
Motion was offered by Mr. Martin, seconded by Mrs. Humphris, to appoint
Mr. Mark Edward Watson to the Citizens Advisory Committee for CATS Update.
Roll was called and the motion carried by the following recorded vote:
AYES:
NAYS:
Messrs. Marshall, Martin, Perkins, Mrs. Thomas, Mr. Bowerman, and Mrs.
Humphris.
None.
Agenda Item No. 6. Adjourn to March 16, 1994, at 1:00 P.M.
At 4:36 p.m., motion was offered by Mr. Martin, seconded by Mr. Bower-
man, until March 16, 1994, at 1:00 p.m.
Chairman