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HomeMy WebLinkAboutSP201800015 Correspondence 2019-08-26From: Tori Kanellopoulos Sent: Monday, August 26, 2019 2:35 PM To: Frederic Catlin Subject: FW: Montessori School Signed Resolution Attachments: Hi Fred, I know this signed resolution is from many months ago, but I am finally getting around to closing out the file on our end. Just wanted to make sure you had gotten a copy — you should have received this and the action letter in the mail. Please let me know if you need a copy of the action letter too (if for some reason you did not receive it). Otherwise no action is needed on your end. Thanks! Tori From: Claudette Borgersen <cborgersen@albemarle.org> On Behalf Of clerk Sent: Thursday, January 17, 2019 4:45 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Travis Morris <tmorris2@albemarle.org>; Megan Nedostup <mnedostup@albemarle.org> Subject: Montessori School Signed Resolution Hi Tori, Attached is the Montessori School signed resolution for your records. Best Regards, Claudette K. Borgersen Clerk, Albemarle County Board of Supervisors County of Albemarle 401 McIntire Road Charlottesville, Virginia 22902 (434) 296-5843 ext. 3405 cborgersen .albemarle.org From: Claudette Borgersen on behalf of clerk Sent: Thursday, January 17, 2019 4:45 PM To: Tori Kanellopoulos Cc: Travis Morris; Megan Nedostup Subject: Montessori School Signed Resolution Attachments: MR 0_MontaeenriSrhnnlRPcnlution_Sig Pn d Pd Hi Tori, Attached is the Montessori School signed resolution for your records. Best Regards, Claudette K. Borgersen Clerk, Albemarle County Board of Supervisors County of Albemarle 401 McIntire Road Charlottesville, Virginia 22902 (434) 296-5843 ext. 3405 cborgersen .albemarle.org From: Frederic Catlin <director@mccvmontessori.com> Sent: Friday, January 11, 2019 8:19 AM To: Tori Kanellopoulos Subject: Re: SP2018-15 Montessori School- January 16 Board of Supervisors Thanks, Tori; we'll be there! Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@mccvmontessori.com On Jan 11, 2019, at 7:54 AM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, Attached is the Board's agenda for January 16th. The public hearing starts at 6 PM. There are a few items before your SP. I expect the consent agenda items to move quickly (there usually is no debate on those). I am not sure how long the work session will take, however I would still plan to arrive by 6 PM. It should overall still be shorter than the Planning Commission. Best, Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Tuesday, January 8, 2019 9:05 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: Re: SP2018-15 Montessori School- January 16 Board of Supervisors Thanks, Tori, Hopefully, we're all set! Apprciatively, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@ mccvmontessori.com On Jan 8, 2019, at 8:47 AM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Good Morning Fred, I hope you enjoyed the holidays! I just wanted to check in before your Board of Supervisors Public Hearing on Wednesday, January 16th at 6 PM. The Board public hearing functions in a similar format to the Planning Commission hearing, although it tends to be shorter. The agenda does not appear available yet, but will be located here: https://www.albemarle.org/department.asp?department=bos&re (page=2580. You have a chance to talk at the podium (just like at the PC) and the Board may ask you questions. Please let me know if you have any questions or would like any additional information. This is the last step in the SP process! Best, Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 <SP2018-15 Jan 16 Board Agenda.pdf> From: Tori Kanellopoulos Sent: Friday, January 11, 2019 7:54 AM To: 'Frederic Catlin' Subject: RE: SP2018-15 Montessori School- January 16 Board of Supervisors Attachments: - Hi Fred, Attached is the Board's agenda for January 161". The public hearing starts at 6 PM. There are a few items before your SP. I expect the consent agenda items to move quickly (there usually is no debate on those). I am not sure how long the work session will take, however I would still plan to arrive by 6 PM. It should overall still be shorter than the Planning Commission. Best, Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Tuesday, January 8, 2019 9:05 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: Re: SP2018-15 Montessori School- January 16 Board of Supervisors Thanks, Tori, Hopefully, we're all set! Apprciatively, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@ mccvmontessori.com On Jan 8, 2019, at 8:47 AM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Good Morning Fred, I hope you enjoyed the holidays! I just wanted to check in before your Board of Supervisors Public Hearing on Wednesday, January 16th at 6 PM. The Board public hearing functions in a similar format to the Planning Commission hearing, although it tends to be shorter. The agenda does not appear available yet, but will be located here: https://www.albemarle.org/department.asp?department=bos&relpage=2580. You have a chance to talk at the podium (just like at the PC) and the Board may ask you questions. Please let me know if you have any questions or would like any additional information. This is the last step in the SP process! Best, Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Claudette Borgersen on behalf of clerk Sent: Thursday, January 10, 2019 4:49 PM To: Doug Walker; Howard Lagomarsino; Peter Lynch; Tim Padalino; Tori Kanellopoulos; Andy Reitelbach; Greg Kamptner; Lori Allshouse; Blake Abplanalp; Rebecca Ragsdale Cc: Travis Morris Subject: January 16 Agenda Attachments: f Attached is the January 16 agenda. Agenda materials are also available online. Board members have been encouraged to contact the staff person listed next to agenda items should they have any questions prior to the Board meeting. Please let me know if you have any questions or concerns. Best Regards, Claudette K. Borgersen Clerk, Albemarle County Board of Supervisors County of Albemarle 401 McIntire Road Charlottesville, Virginia 22902 (434) 296-5843 ext. 3405 cborgersen _albemarle.org From: Sharon Taylor Sent: Thursday, January 10, 2019 11:15 AM To: Planning Commission Cc: Tori Kanellopoulos; Andy Reitelbach; Andrew Gast -Bray; David Benish; Stephanie Banton; Andy Herrick Subject: RE: Review Draft Minutes PC 12-5-2018 Dear Commissioners, Please note the corrections to the dates in the email below. If you have questions, please let me know. Kindest Regards, Sharon From: Sharon Taylor Sent: Monday, January 07, 2019 10:26 AM To: Planning Commission<PlanningCommission @albemarle.org> Cc: Tori Kanellopoulos <vkanellopoulos@albemarle.org>; Andy Reitelbach <mreitelbach@albemarle.org>; Andrew Gast -Bray <agastbray@albemarle.org>; David Benish <DBENISH@albemarle.org>; Stephanie Banton <sbanton@albemarle.org>; Sharon Taylor <STAYLOR@albemarle.org>; Andy Herrick <aherrick@albemarle.org> Subject: Review Draft Minutes PC 12-5-2018 MEMORANDUM TO: Albemarle County Planning Commission FROM: Sharon Taylor, Clerk to Planning Commission & Planning Boards RE: Review Planning Commission Minutes — 12-5-2018 DATE: January 7, 2019 Attached please find the draft Planning Commission minutes for the 12-5-2018 meeting (Bivins - Reviewer) for your review and approval. If you need additional time, please let me know. Please note the following schedule: Distributed to PC — January 7, 2019 Corrections/changes from PC due — January 22, 2019 Place on Consent Agenda for adoption — January 29, 2019 If you have any questions, please do not hesitate to contact me. I appreciate your assistance with this matter! Sharon C. Taylor, CIVIC Clerk to Planning Commission and Planning Boards (434) 296-5832, Ext. 3437 Fax: (434) 972-4126 staylor(a-albemarle.org From: DoNotReply@Granicus.com Sent: Wednesday, January 9, 2019 2:42 PM To: Tori Kanellopoulos Subject: Approval Sequence Completed Notice Tori Kanellopoulos The proposed Special Use Permit, Number 19-103, which you submitted to one or more persons for review and/or approval has successfully completed the Approval process. The current status of this item is Agenda Ready. This email is an automatic email notice from your Legistar° Approval Tracking System. Please do not 'Reply' to this email, but use the links above. Thank you. From: Frederic Catlin <director@mccvmontessori.com> Sent: Tuesday, January 8, 2019 9:05 PM To: Tori Kanellopoulos Subject: Re: SP2018-15 Montessori School- January 16 Board of Supervisors Thanks, Tori, Hopefully, we're all set! Apprciatively, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@mccvmontessori.com On Jan 8, 2019, at 8:47 AM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Good Morning Fred, I hope you enjoyed the holidays! I just wanted to check in before your Board of Supervisors Public Hearing on Wednesday, January 16th at 6 PM. The Board public hearing functions in a similar format to the Planning Commission hearing, although it tends to be shorter. The agenda does not appear available yet, but will be located here: https://www.albemarle.org/department.asp?department=bos&relpage=2580. You have a chance to talk at the podium (just like at the PC) and the Board may ask you questions. Please let me know if you have any questions or would like any additional information. This is the last step in the SP process! Best, Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Tori Kanellopoulos Sent: Tuesday, January 8, 2019 8:48 AM To: 'Frederic Catlin' Cc: Steve Melton Subject: SP2018-15 Montessori School- January 16 Board of Supervisors Good Morning Fred, I hope you enjoyed the holidays! I just wanted to check in before your Board of Supervisors Public Hearing on Wednesday, January 16`h at 6 PM. The Board public hearing functions in a similar format to the Planning Commission hearing, although it tends to be shorter. The agenda does not appear available yet, but will be located here: https://www.albemarle.org/department.asp?department=bos&relpage=2580. You have a chance to talk at the podium (just like at the PC) and the Board may ask you questions. Please let me know if you have any questions or would like any additional information. This is the last step in the SP process! Best, Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Sharon Taylor Sent: Monday, January 7, 2019 4:18 PM To: Stephanie Banton Cc: Tori Kanellopoulos; Andy Reitelbach Subject: BOS 1-16-18 PC items Stephanie, The PC minutes have been put in Granicus for the following items: 19-103 Albemarle Montessori 19-104 and 19-105 Commonwealth Senior Living Amendment If you have questions, please let me know. Sharon C. Taylor, CIVIC Clerk to Planning Commission & Planning Boards 401 McIntire Road Charlottesville, VA 22901-4596 (434) 296-5832 Ext. 3437 Fax: (434) 972-4126 staylor@albemarle.org From: Sent: To: Subject: Approval Sequence Restarted Tori Kanellopoulos DoNotReply@Granicus.com Monday, January 7, 2019 4:00 PM Tori Kanellopoulos Approval Sequence Restarted The proposed Special Use Permit, Number 19-103, which you submitted to one or more persons for review and/or approval and which had been PAUSED has now been RESTARTED by Stephanie Banton. The current status of this item is Approval Review. This email is an automatic email notice from your Legistar° Approval Tracking System. Please do not 'Reply' to this email, but use the links above. Thank you. From: Sent: To: Subject: Approval Sequence Paused Tori Kanellopoulos DoNotReply@Granicus.com Monday, January 7, 2019 3:58 PM Tori Kanellopoulos Approval Sequence Paused The proposed Special Use Permit, Number 19-103, which you submitted to one or more persons for review and/or approval has been PAUSED by Stephanie Banton prior to completing the Approval process. The current status of this item is Approval Paused. This email is an automatic email notice from your Legistar° Approval Tracking System. Please do not 'Reply' to this email, but use the links above. Thank you. From: Sharon Taylor Sent: Monday, January 7, 2019 10:26 AM To: Planning Commission Cc: Tori Kanellopoulos; Andy Reitelbach; Andrew Gast -Bray; David Benish; Stephanie Banton; Sharon Taylor; Andy Herrick Subject: Review Draft Minutes PC 12-5-2018 Attachments: c MEMORANDUM TO: Albemarle County Planning Commission FROM: Sharon Taylor, Clerk to Planning Commission & Planning Boards RE: Review Planning Commission Minutes — 12-5-2018 DATE: January 7, 2019 Attached please find the draft Planning Commission minutes for the 12-5-2019 meeting (Bivins - Reviewer) for your review and approval. If you need additional time, please let me know. Please note the following schedule: Distributed to PC — January 7, 2019 Corrections/changes from PC due — January 21, 2019 Place on Consent Agenda for adoption — January 28, 2019 If you have any questions, please do not hesitate to contact me. I appreciate your assistance with this matter! Sharon C. Taylor, CIVIC Clerk to Planning Commission and Planning Boards (434) 296-5832, Ext. 3437 Fax: (434) 972-4126 staylor(@albemarle.org From: Marsha Davis Sent: Friday, January 4, 2019 8:34 AM To: Stephanie Banton Cc: Tori Kanellopoulos; Megan Nedostup; clerk Subject: Jan.16 Alb Montessori School SP Hi Stephanie! I just forwarded the referenced to you in Granicus so you can make sure all PC materials are appropriately uploaded before forwarding on to Travis. Thanks! Marsha Marsha A. Davis Legal Services Coordinator Albemarle County Attorney's Office 401 McIntire Road, Suite 325 Charlottesville, VA 22902 (434) 972-4067 ext.7931 marshadavis(@albemarle.org From: Marsha Davis Sent: Friday, January 4, 2019 8:32 AM To: Tori Kanellopoulos Subject: RE: Jan.16 Montessori School SP Resolution Thanks! Have a great day! Marsha Marsha A. Davis Legal Services Coordinator Albemarle County Attorney's Office 401 McIntire Road, Suite 325 Charlottesville, VA 22902 (434) 972-4067 ext.7931 marshadavis(c�albemarle.org From: Tori Kanellopoulos Sent: Friday, January 04, 2019 8:32 AM To: Marsha Davis <MDavis02@albemarle.org>; Megan Nedostup <mnedostup@albemarle.org> Subject: RE: Jan.16 Montessori School SP Resolution Hi Marsha, It looks good to me. The small changes are fine. Thank you! Tori From: Marsha Davis Sent: Thursday, January 3, 2019 11:41 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org>; Megan Nedostup <mnedostup@albemarle.org> Subject: Jan.16 Montessori School SP Resolution Hello, Ladies. Please find attached the Resolution I prepared and Greg approved for your review. Please note we removed the reference "Attachment C" from Condition #1. In the TS Subject section, we plan to remove the word "New" and replace sq. ft. with square foot. Please let me know if you see any issues with the Resolution. Thanks so much! Marsha Marsha A. Davis Legal Services Coordinator Albemarle County Attorney's Office 401 McIntire Road, Suite 325 Charlottesville, VA 22902 (434) 972-4067 ext.7931 marshadavis(c�albemarle.org From: DoNotReply@Granicus.com Sent: Friday, January 4, 2019 8:31 AM To: Tori Kanellopoulos Subject: Approval Sequence Restarted Approval Sequence Restarted Tori Kanellopoulos The proposed Special Use Permit, Number 19-103, which you submitted to one or more persons for review and/or approval and which had been PAUSED has now been RESTARTED by Marsha Davis. The current status of this item is Approval Review. This email is an automatic email notice from your Legistar° Approval Tracking System. Please do not 'Reply' to this email, but use the links above. Thank you. From: Marsha Davis Sent: Thursday, January 3, 2019 11:41 AM To: Tori Kanellopoulos; Megan Nedostup Subject: Jan.16 Montessori School SP Resolution Attachments: FIR 19-1c;x Hello, Ladies. Please find attached the Resolution I prepared and Greg approved for your review. Please note we removed the reference "Attachment C" from Condition #1. In the TS Subject section, we plan to remove the word "New" and replace sq. ft. with square foot. Please let me know if you see any issues with the Resolution. Thanks so much! Marsha Marsha A. Davis Legal Services Coordinator Albemarle County Attorney's Office 401 McIntire Road, Suite 325 Charlottesville, VA 22902 (434) 972-4067 ext.7931 marshadavis(a-)albemarle.org From: DoNotReply@Granicus.com Sent: Thursday, December 20, 2018 9:02 AM To: Tori Kanellopoulos Subject: Approval Sequence Paused Approval Sequence Paused Tori Kanellopoulos The proposed Special Use Permit, Number 19-103, which you submitted to one or more persons for review and/or approval has been PAUSED by Marsha Davis prior to completing the Approval process. The current status of this item is Approval Paused. This email is an automatic email notice from your Legistar° Approval Tracking System. Please do not 'Reply' to this email, but use the links above. Thank you. From: Megan Nedostup Sent: Wednesday, December 19, 2018 4:14 PM To: Tori Kanellopoulos; Andy Reitelbach Subject: Granicus FYI, I got both of your items and approved them, so hopefully it will be good to go and if Marsha has questions she will be in touch. Thanks and great workH Megan Nedostup, AICP (pronounced nuh-DAHST-up) Principal Planner Community Development Department Planning Services ph: 434.296.5832 ext. 3004 From: Claudette Borgersen Sent: Monday, December 17, 2018 4:44 PM To: Tori Kanellopoulos Cc: clerk; Andrew Gast -Bray; Mark Graham; Travis Morris Subject: Re: January 9 and 16 Ad Language Due Tuesday, December 18 Hey Tori. You're right! Sorry about that. Thanks for sending. Sent from my !Phone On Dec 17, 2018, at 4:30 PM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Claudette, Sorry about that- I thought it was due tomorrow! I am assuming this is the same language as the legal ad, but please correct me if I am wrong. Here it is below (it has not changed since the Planning Commission public hearing): PROJECT: SP201800015 Albemarle Montessori School MAGISTERIAL DISTRICT: Rivanna TAX MAP/PARCEL(S): 046B20100002F0 LOCATION: 1562 Insurance Lane, Charlottesville VA 22911 PROPOSAL: New Special Use Permit to establish a 1,970 sq. ft. Montessori School in an existing building for grades 1-6, with a maximum enrollment of 36 students. The building would include one classroom and four office/storage areas. No residential units are proposed. PETITION: Sections 20.4.2 and 23.2.2(6) School of Special Instruction ZONING: PUD- Planned Unit Development — residential (3 — 34 units per acre), mixed with commercial, service and industrial uses. OVERLAY DISTRICT(S): Entrance Corridor, Airport Impact Area, Steep Slopes- Managed COMPREHENSIVE PLAN: Commercial Mixed Use — commercial, retail, employment uses, with supporting residential (no maximum density), office, or institutional uses in the Hollymead area of the Places29 Master Plan. Best, Tori From: Claudette Borgersen On Behalf Of clerk Sent: Monday, December 17, 2018 3:52 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Andrew Gast -Bray <agastbrav@albemarle.org>; Mark Graham <mgraham@albemarle.org>; Travis Morris <tmorris2@albemarle.org> Subject: FW: January 9 and 16 Ad Language Due Tuesday, December 18 Hi Tori, Do you have the ad language for the January 16 Public Hearing for SP201800015 - Albemarle Montessori School. It was due earlier today. Please get it to us ASAP. Thanks! Best Regards, Claudette K. Borgersen Clerk, Albemarle County Board of Supervisors County of Albemarle 401 McIntire Road Charlottesville, Virginia 22902 (434) 296-5843 ext. 3405 cborgersen(aD_albemarle.org From: Claudette Borgersen On Behalf Of clerk Sent: Friday, December 14, 2018 3:06 PM To: Andy Bowman <abowman@albemarle.org>; Tori Kanellopoulos <vkanellopoulos@albemarle.org>; Andy Reitelbach <mreitelbach@albemarle.org> Cc: Lori Allshouse <lallshouse@albemarle.org>; Andrew Gast -Bray <agastbrav@albemarle.org>; Mark Graham <mgraham@albemarle.org>; Travis Morris <tmorris2@albemarle.org> Subject: January 9 and 16 Ad Language Due Tuesday, December 18 Good Afternoon, The following items are scheduled for public hearing on the Board of Supervisor's January 9 and January 16 agendas. Due to the upcoming holidays, ad language for both meetings is due to the Clerk's office no later than 12:00 p.m. on Tuesday, December 18 in order to meet our deadline to the Daily Progress. Please provide the advertisement language for the following agenda items: • FY 2019 Appropriations. • SP201800015 - Albemarle Montessori School. • ZMA201800008 - Commonwealth Senior Living. • SP201800017 - Commonwealth Senior Living. Best Regards, Claudette K. Borgersen Clerk, Albemarle County Board of Supervisors County of Albemarle 401 McIntire Road Charlottesville, Virginia 22902 (434) 296-5843 ext. 3405 cborgersen(a)albemarle.org From: Megan Nedostup Sent: Tuesday, September 4, 2018 9:38 AM To: Stephanie Banton Cc: Tori Kanellopoulos; Andy Reitelbach Subject: Legal Ads Hey Stephanie, Tori and Andy will have the legal ad's done by noon today. Can you give them the folders back by 2pm tomorrow? We are going to be talking about them at a meeting at 2 and will need the file. Thanks! Megan Nedostup, A/CP (pronounced nuh-DAHST-up) Principal Planner Community Development Department Planning Services ph: 434.296.5832 ext. 3004 From: Claudette Borgersen on behalf of clerk Sent: Monday, December 17, 2018 3:52 PM To: Tori Kanellopoulos Cc: Andrew Gast -Bray; Mark Graham; Travis Morris Subject: FW: January 9 and 16 Ad Language Due Tuesday, December 18 Hi Tori, Do you have the ad language for the January 16 Public Hearing for SP201800015 - Albemarle Montessori School. It was due earlier today. Please get it to us ASAP. Thanks! Best Regards, Claudette K. Borgersen Clerk, Albemarle County Board of Supervisors County of Albemarle 401 McIntire Road Charlottesville, Virginia 22902 (434) 296-5843 ext. 3405 cborgersen _albemarle.org From: Claudette Borgersen On Behalf Of clerk Sent: Friday, December 14, 2018 3:06 PM To: Andy Bowman <abowman@albemarle.org>; Tori Kanellopoulos <vkanellopoulos@albemarle.org>; Andy Reitelbach <mreitelbach@albemarle.org> Cc: Lori Allshouse <lallshouse@albemarle.org>; Andrew Gast -Bray <agastbray@albemarle.org>; Mark Graham <mgraham@albemarle.org>; Travis Morris <tmorris2@albemarle.org> Subject: January 9 and 16 Ad Language Due Tuesday, December 18 Good Afternoon, The following items are scheduled for public hearing on the Board of Supervisor's January 9 and January 16 agendas. Due to the upcoming holidays, ad language for both meetings is due to the Clerk's office no later than 12:00 p.m. on Tuesday, December 18 in order to meet our deadline to the Daily Progress. Please provide the advertisement language for the following agenda items: • FY 2019 Appropriations. • SP201800015 -Albemarle Montessori School. • ZMA201800008 - Commonwealth Senior Living. • SP201800017 - Commonwealth Senior Livina. Best Regards, Claudette K. Borgersen Clerk, Albemarle County Board of Supervisors County of Albemarle 401 McIntire Road Charlottesville, Virginia 22902 (434) 296-5843 ext. 3405 cborgersen(a)albemarle.org From: Claudette Borgersen on behalf of clerk Sent: Friday, December 14, 2018 3:06 PM To: Andy Bowman; Tori Kanellopoulos; Andy Reitelbach Cc: Lori Allshouse; Andrew Gast -Bray; Mark Graham; Travis Morris Subject: January 9 and 16 Ad Language Due Tuesday, December 18 Good Afternoon, The following items are scheduled for public hearing on the Board of Supervisor's January 9 and January 16 agendas. Due to the upcoming holidays, ad language for both meetings is due to the Clerk's office no later than 12:00 p.m. on Tuesday, December 18 in order to meet our deadline to the Daily Progress. Please provide the advertisement language for the following agenda items: • FY 2019 Appropriations. • SP201800015 - Albemarle Montessori School. • ZMA201800008 - Commonwealth Senior Living. • SP201800017 - Commonwealth Senior Living. Best Regards, Claudette K. Borgersen Clerk, Albemarle County Board of Supervisors County of Albemarle 401 McIntire Road Charlottesville, Virginia 22902 (434) 296-5843 ext. 3405 cborgersen(a)albemarle.org From: Megan Nedostup Sent: Thursday, December 13, 2018 2:31 PM To: Tori Kanellopoulos Subject: RE: SP201800015 BOS Transmittal Summary Attachments: KP?01 Rnnnl c; Ro;;rd Tr;;nqmett;;I-MNpdotq do x Had a few minutes and made a couple minor changes. Mostly just formatting. The only big change was the description, it should match the legal ad. Thanks! Megan Nedostup, AICP (pronounced nuh-DAHST-up) Principal Planner Community Development Department Planning Services ph: 434.296.5832 ext. 3004 From: Tori Kanellopoulos Sent: Thursday, December 13, 2018 2:14 PM To: Megan Nedostup <mnedostup@albemarle.org> Subject: SP201800015 BOS Transmittal Summary Hi Megan, Attached is my draft transmittal summary for the Board. Please let me know if I should make any changes. I was wondering if I just need your name and mine for staff contacts? I am waiting on the PC action letter from Stephanie, and I do not think the PC minutes are posted yet. Thanks! Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Megan Nedostup Sent: Thursday, December 13, 2018 2:17 PM To: Tori Kanellopoulos Subject: RE: SP201800015 BOS Transmittal Summary Thanks! Will look at it today or tomorrow. I don't know if we are being consistent with names. I usually just include two or maybe add in AGB or Mark, but I will look at my last one and see. I honestly don't think it matters. 0 Stephanie will upload the PC information, staff report and the minutes to Granicus, so you don't have to worry about that. Megan Nedostup, AICP (pronounced nuh-DAHST-up) Principal Planner Community Development Department Planning Services ph: 434.296.5832 ext. 3004 From: Tori Kanellopoulos Sent: Thursday, December 13, 2018 2:14 PM To: Megan Nedostup <mnedostup@albemarle.org> Subject: SP201800015 BOS Transmittal Summary Hi Megan, Attached is my draft transmittal summary for the Board. Please let me know if I should make any changes. I was wondering if I just need your name and mine for staff contacts? I am waiting on the PC action letter from Stephanie, and I do not think the PC minutes are posted yet. Thanks! Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Sharon Taylor Sent: Tuesday, December 11, 2018 4:26 PM To: Stephanie Banton Cc: Sharon Taylor; Planning Commission; David Benish; Claudette Borgersen; Travis Morris; Doug Walker; Andy Reitelbach; Tori Kanellopoulos; Andy Herrick Subject: Final PC Action Memo 12-4-2018 Attachments: hNAL PC 12 04 201R action memo.ddc Stephanie, Attached please find the FINAL PC 12-4-2018 action memo. The action memo has been posted on the web. If you have comments or questions, please do not hesitate to contact me. Sharon C. Taylor, CIVIC Clerk to Planning Commission & Planning Boards 401 McIntire Road Charlottesville, VA 22901-4596 (434) 296-5832 Ext. 3437 Fax: (434) 972-4126 staylor@albemarle.org From: Bill Fritz Sent: Friday, December 7, 2018 4:13 PM To: Tori Kanellopoulos; Andy Reitelbach Subject: FW: January BoS Agenda's Attachments: _ x; 00_Agenda.docx Didn't see your names on the "to" list. Just passing this along. William D. Fritz, AICP Development Process Manager/Ombudsman 434-296-5823 ext 3242 From: Claudette Borgersen On Behalf Of clerk Sent: Friday, December 7, 2018 3:49 PM To: Alyssa Mezzoni <amezzoni@albemarle.org>; Andrew Gast -Bray <agastbray@albemarle.org>; Bill Fritz <BFRITZ@albemarle.org>; Blake Abplanalp <babplanalp@albemarle.org>; Carla Harris - CDD <CHARRIS@albemarle.org>; Ches Goodall <cgoodall@albemarle.org>; Christopher Perez <cperez@albemarle.org>; Claudette Borgersen <cborgersen@albemarle.org>; County Attorney <CountyAttorney@albemarle.org>; David Benish <DBENISH@albemarle.org>; Diane Mullins <DMULLINS@albemarle.org>; Elaine Echols <EECHOLS@albemarle.org>; Elise Kiewra <ekiewra@albemarle.org>; Greg Harper <gharper@albemarle.org>; Jack Kelsey <JKELSEY@albemarle.org>; Jennifer Johnston <jjohnston@k12albemarle.org>; Johnathan Newberry <jnewberry@albemarle.org>; Kevin McDermott <kmcdermott@albemarle.org>; Lea Brumfield <Ibrumfield@albemarle.org>; Leadership Council <LeadershipCouncil@albemarle.org>; Lisa Breeden <Ibreeden2@albemarle.org>; Margaret Maliszewski <MMaliszewski@albemarle.org>; Megan Nedostup <mnedostup@albemarle.org>; OMB <OMB@albemarle.org>; Pam Shifflett <PSHIFFL@albemarle.org>; Peter Lynch <plynch@albemarle.org>; Phil Giaramita <pgiaramita@kl2albemarle.org>; Rachel Falkenstein <rfalkenstein@albemarle.org>; Rebecca Ragsdale <rragsdale@albemarle.org>; Rocio Lamb <rlamb@albemarle.org>; Ruth Emerick <remerick@albemarle.org>; Scott Clark <Sclark@albemarle.org>; Sharon Taylor <STAYLOR@albemarle.org>; Sherry Short <SSHORT@albemarle.org>; Siri Russell <srussell@albemarle.org>; Stephanie Banton <sbanton@albemarle.org>; Steven Allshouse <SAllshouse@albemarle.org>; Tex Weaver <TWeaver@albemarle.org>; Tia Mitchell <tmitchell@albemarle.org>; Tim Shea <tshea@kl2albemarle.org>; Travis Morris <tmorris2@albemarle.org> Cc: Travis Morris <tmorris2@albemarle.org> Subject: January BoS Agenda's Good Afternoon, Attached are the tentative agendas for the January 9 and January 16 Board of Supervisor's meetings. If you have any changes or deletions, please e-mail clerk(cD_albemarle.org by next Tuesday, December 11. Please note the due dates for Executive Summaries and Agenda Material: January 9: EXECUTIVE SUMMARIES DUE TO COUNTY ATTORNEY NO LATER THAN FRIDAY, DECEMBER 14. ALL AGENDA MATERIAL DUE TO CLERK NO LATER THAN MONDAY, DECEMBER 27. January 16: EXECUTIVE SUMMARIES DUE TO COUNTY ATTORNEY NO LATER THAN DECEMBER 26. ALL AGENDA MATERIAL DUE TO CLERK NO LATER THAN MONDAY, JANUARY 7. Please be sure to make changes to any items that have been entered into the Agenda Item Request Form at the following link: https://albemarlecountyva.sharepoint.com/clerks/SitePages/Home.aspx Please let me know if you have any questions. Best Regards, Claudette K. Borgersen Clerk, Albemarle County Board of Supervisors County of Albemarle 401 McIntire Road Charlottesville, Virginia 22902 (434) 296-5843 ext. 3405 cborgersen(a)-albemarle.org From: Sharon Taylor Sent: Friday, December 7, 2018 11:19 AM To: Andrew Gast -Bray; Andy Reitelbach; Tori Kanellopoulos; Andy Herrick; David Benish; Planning Commission Cc: Sharon Taylor; Stephanie Banton Subject: c Attachments: draft PC 12 04 2018 action memo submit for approval.doc Dear Staff and Planning Commissioners, Please review the attached draft action memo for 12-4-2018 and provide comments and changes prior to Tuesday, December 11`" at 10:00 a.m. At that time the action memo will be finalized and posted on the web. If you have questions or need additional time, please let me know. Have a great day! Kindest Regards, Sharon C. Taylor, CIVIC Clerk to Planning Commission & Planning Boards 401 McIntire Road Charlottesville, VA 22901-4596 (434) 296-5832 Ext. 3437 Fax: (434) 972-4126 staylor@albemarle.org From: Tori Kanellopoulos Sent: Thursday, December 6, 2018 7:45 AM To: Frederic Catlin Subject: RE: SP201800015- Board date scheduled for Jan 16th 2019 Great! I'll let you know when I have any updates and the PC Action Letter. Definitely getting close to being done! From: Frederic Catlin <director@mccvmontessori.com> Sent: Wednesday, December 5, 2018 8:18 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: Re: SP201800015- Board date scheduled for Jan 16th 2019 Thanks, Tori, That date works fine. Look forward to the end of the process! Best, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@ mccvmontessori.com On Dec 5, 2018, at 3:23 PM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, I wanted to let you know that the Board of Supervisors public hearing date is scheduled for Wednesday, January 16th, 2019. Please confirm that this date works for you. I will have more details shortly, however I can say that the Board hearings tend to be shorter than Planning Commission hearings, and there is only a transmittal summary (not a staff report). The meetings are also at 6 PM and in the same auditorium. I will also have a Planning Commission action letter for you soon. Best, Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Frederic Catlin <director@mccvmontessori.com> Sent: Wednesday, December 5, 2018 8:18 PM To: Tori Kanellopoulos Subject: Re: SP201800015- Board date scheduled for Jan 16th 2019 Thanks, Tori, That date works fine. Look forward to the end of the process! Best, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@mccvmontessori.com On Dec 5, 2018, at 3:23 PM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, I wanted to let you know that the Board of Supervisors public hearing date is scheduled for Wednesday, January 16th, 2019. Please confirm that this date works for you. I will have more details shortly, however I can say that the Board hearings tend to be shorter than Planning Commission hearings, and there is only a transmittal summary (not a staff report). The meetings are also at 6 PM and in the same auditorium. I will also have a Planning Commission action letter for you soon. Best, Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Tori Kanellopoulos Sent: Wednesday, December 5, 2018 3:23 PM To: Frederic Catlin Cc: Steve Melton Subject: SP201800015- Board date scheduled for Jan 16th 2019 Hi Fred, I wanted to let you know that the Board of Supervisors public hearing date is scheduled for Wednesday, January 16t", 2019. Please confirm that this date works for you. I will have more details shortly, however I can say that the Board hearings tend to be shorter than Planning Commission hearings, and there is only a transmittal summary (not a staff report). The meetings are also at 6 PM and in the same auditorium. I will also have a Planning Commission action letter for you soon. Best, Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Stephanie Banton Sent: Wednesday, December 5, 2018 9:41 AM To: Andy Reitelbach; Tori Kanellopoulos Cc: Marsha Davis; Sharon Taylor; clerk; Rachel Falkenstein Subject: RE: January 16th Board Items The Granicus numbers that were assigned have been changed to reflect 2019. Please see below for the updated numbers: Il -16 1 I - 19-105 - ZMAZ01800008 Commonewealth Senior Living - Amendment 19-104 - SPZ01800017 Commonwealth Senior Living 19-103 - SP201800015 Albemarle Montessori School From: Stephanie Banton Sent: Wednesday, December 5, 2018 9:19 AM To: Andy Reitelbach <mreitelbach@albemarle.org>; Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Marsha Davis <MDavis02@albemarle.org>; Sharon Taylor <STAYLOR@albemarle.org>; clerk <clerk@albemarle.org>; Rachel Falkenstein <rfalkenstein@albemarle.org> Subject: January 16th Board Items Good morning, Below are the Granicus numbers for the items going to the Board on January 16. 18-605 - ZMA201800008 Commonewealth Senior Living - Amendment 18-604 - SP201800017 Commonwealth Senior Living 18-603 - SP201800015 Albemarle Montessori School Rachel, Rio Road W. is tentatively scheduled for this meeting. This was pulled from the Dec 4 PC meeting. The last meeting for this item to be scheduled for PC will be December 18th in order to meet the January 16th Board date. Please let me know if this needs to be pulled from the January 16th Board meeting. Thank you, Stephanie Banton Community Development Assistant 401 McIntire Road, North Wing Charlottesville, VA 22902 (434) 296-5832 x:3255 From: Tori Kanellopoulos Sent: Tuesday, December 4, 2018 2:04 PM To: 'Frederic Catlin' Subject: RE: SP2018-15 Montessori School- PC Public Hearing Tonight Also, apologies this is a little late, but you do have 10 minutes (max) to present to the PC if you would like. For something this simple, most applicants just talk for a few minutes and give a brief overview. I will give my PPT first, then you will have 10 minutes max to speak at the podium. Since we are recommending approval, in these cases most applicants just give a quick summary of their proposal or add anything they think Staff may not have included. Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Tuesday, December 4, 2018 12:16 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: Re: SP2018-15 Montessori School- PC Public Hearing Tonight No, that's it - thanks! And thank you again for all your help through this process! Appreciatively, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@mccvmontessori.com On Dec 4, 2018, at 12:08 PM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, I believe either way is fine with Staff- the main issue Zoning was concerned about was people pulling over to the curb and stopping in a travel lane to let children out. As long as parents are actually pulling into parking spaces, it is fine for either parents or staff to walk the children inside. I am about to head to lunch, but feel free to give me a call after 1 or after 3 if you have any other questions (I have a meeting 2-3). Best, Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Tuesday, December 4, 2018 11:59 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: Re: SP2018-15 Montessori School- PC Public Hearing Tonight Thanks, Tori, for asking. The only question I have is whether the County anticipates us doing drop-off by staff from the car itself for the elementary students or whether the parking spaces are the designated ones for parents to park and walk their child into the school. We obviously prefer the latter and have used that method without incident. There had been one staff member who talked about a drop-off line and we agreed we would take it under consideration, but I do not believe we committed to it. I just want to be sure we're all on the same page on this. Thanks, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@mccvmontessori.com On Dec 4, 2018, at 8:10 AM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, I just wanted to check in and see if you have any remaining questions, as the Planning Commission public hearing is this evening. I have prepared a short PPT that will cover my staff report and the general outline of the proposal. Best, Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Tori Kanellopoulos Sent: Tuesday, December 4, 2018 1:15 PM To: 'Frederic Catlin' Subject: RE: SP2018-15 Montessori School- PC Public Hearing Tonight Great! And thank you! Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Tuesday, December 4, 2018 12:16 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: Re: SP2018-15 Montessori School- PC Public Hearing Tonight No, that's it - thanks! And thank you again for all your help through this process! Appreciatively, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@ mccvmontessori.com On Dec 4, 2018, at 12:08 PM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, I believe either way is fine with Staff- the main issue Zoning was concerned about was people pulling over to the curb and stopping in a travel lane to let children out. As long as parents are actually pulling into parking spaces, it is fine for either parents or staff to walk the children inside. I am about to head to lunch, but feel free to give me a call after 1 or after 3 if you have any other questions (I have a meeting 2-3). Best, Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Tuesday, December 4, 2018 11:59 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: Re: SP2018-15 Montessori School- PC Public Hearing Tonight Thanks, Tori, for asking. The only question I have is whether the County anticipates us doing drop-off by staff from the car itself for the elementary students or whether the parking spaces are the designated ones for parents to park and walk their child into the school. We obviously prefer the latter and have used that method without incident. There had been one staff member who talked about a drop-off line and we agreed we would take it under consideration, but I do not believe we committed to it. I just want to be sure we're all on the same page on this. Thanks, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@ mccvmontessori.com On Dec 4, 2018, at 8:10 AM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, I just wanted to check in and see if you have any remaining questions, as the Planning Commission public hearing is this evening. I have prepared a short PPT that will cover my staff report and the general outline of the proposal. Best, Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Frederic Catlin <director@mccvmontessori.com> Sent: Tuesday, December 4, 2018 12:16 PM To: Tori Kanellopoulos Subject: Re: SP2018-15 Montessori School- PC Public Hearing Tonight No, that's it - thanks! And thank you again for all your help through this process! Appreciatively, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@mccvmontessori.com On Dec 4, 2018, at 12:08 PM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, I believe either way is fine with Staff- the main issue Zoning was concerned about was people pulling over to the curb and stopping in a travel lane to let children out. As long as parents are actually pulling into parking spaces, it is fine for either parents or staff to walk the children inside. I am about to head to lunch, but feel free to give me a call after 1 or after 3 if you have any other questions (I have a meeting 2-3). Best, Tori From: Frederic Catlin <director(@mccvmontessori.com> Sent: Tuesday, December 4, 2018 11:59 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: Re: SP2018-15 Montessori School- PC Public Hearing Tonight Thanks, Tori, for asking. The only question I have is whether the County anticipates us doing drop-off by staff from the car itself for the elementary students or whether the parking spaces are the designated ones for parents to park and walk their child into the school. We obviously prefer the latter and have used that method without incident. There had been one staff member who talked about a drop-off line and we agreed we would take it under consideration, but I do not believe we committed to it. I just want to be sure we're all on the same page on this. Thanks, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@ mccvmontessori.com On Dec 4, 2018, at 8:10 AM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, I just wanted to check in and see if you have any remaining questions, as the Planning Commission public hearing is this evening. I have prepared a short PPT that will cover my staff report and the general outline of the proposal. Best, Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Tori Kanellopoulos Sent: Tuesday, December 4, 2018 12:08 PM To: 'Frederic Catlin' Subject: RE: SP2018-15 Montessori School- PC Public Hearing Tonight Hi Fred, I believe either way is fine with Staff- the main issue Zoning was concerned about was people pulling over to the curb and stopping in a travel lane to let children out. As long as parents are actually pulling into parking spaces, it is fine for either parents or staff to walk the children inside. I am about to head to lunch, but feel free to give me a call after 1 or after 3 if you have any other questions (I have a meeting 2-3). Best, Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Tuesday, December 4, 2018 11:59 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: Re: SP2018-15 Montessori School- PC Public Hearing Tonight Thanks, Tori, for asking. The only question I have is whether the County anticipates us doing drop-off by staff from the car itself for the elementary students or whether the parking spaces are the designated ones for parents to park and walk their child into the school. We obviously prefer the latter and have used that method without incident. There had been one staff member who talked about a drop-off line and we agreed we would take it under consideration, but I do not believe we committed to it. I just want to be sure we're all on the same page on this. Thanks, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@ mccvmontessori.com On Dec 4, 2018, at 8:10 AM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, I just wanted to check in and see if you have any remaining questions, as the Planning Commission public hearing is this evening. I have prepared a short PPT that will cover my staff report and the general outline of the proposal. Best, Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Frederic Catlin <director@mccvmontessori.com> Sent: Tuesday, December 4, 2018 11:59 AM To: Tori Kanellopoulos Subject: Re: SP2018-15 Montessori School- PC Public Hearing Tonight Thanks, Tori, for asking. The only question I have is whether the County anticipates us doing drop-off by staff from the car itself for the elementary students or whether the parking spaces are the designated ones for parents to park and walk their child into the school. We obviously prefer the latter and have used that method without incident. There had been one staff member who talked about a drop-off line and we agreed we would take it under consideration, but I do not believe we committed to it. I just want to be sure we're all on the same page on this. Thanks, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@mccvmontessori.com On Dec 4, 2018, at 8:10 AM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, I just wanted to check in and see if you have any remaining questions, as the Planning Commission public hearing is this evening. I have prepared a short PPT that will cover my staff report and the general outline of the proposal. Best, Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Julian Bivins Sent: Tuesday, December 4, 2018 10:42 AM To: Tori Kanellopoulos Cc: Andrew Gast -Bray Subject: Re: Albemarle Montessori SP201800015 Tori - Thank you for running this down. I just got off a call with Lisa. I'm good and will look forward to your presentation this evening. - Julian On December 4, 2018, at 10:25, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Julian, I spoke with Lisa Green (Code Compliance), and she said she will investigate. She will need more time to investigate and will not have an answer on whether or not they are in violation by this evening. She would be happy to give you more information, and can be reached at (434) 296-5832 ext. 3013. She wanted to make it clear that there have been no complaints or calls from any community members. If they are in violation, at least the SP is working toward remedying the situation. As previously stated, they need the SP regardless. Best, Tori From: Julian Bivins Sent: Tuesday, December 4, 2018 10:00 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: Re: Albemarle Montessori SP201800015 Helpful and clear Tori. Thank you. - Julian Sent from my BlackBerry 10 smartphone. From: Tori Kanellopoulos Sent: Tuesday, December 4, 2018 09:49 To: Julian Bivins Subject: RE: Albemarle Montessori SP201800015 Hi Julian, I believe that a Zoning violation (if any) would be somewhat separate from this application (in the sense of what you are determining). In order to operate legally, they need a Special Use Permit in this zoning district (PUD). If they are already operating without their SP, that would potentially be a zoning violation. Regardless, they need their SP to operate according to the Zoning Ordinance. If they are operating in violation of the Zoning Ordinance, this SP would be moving toward rectifying that violation. Again, I am not sure if a violation has occurred, but regardless, they need their SP for this use in this zoning district. Hope that helps! Tori From: Julian Bivins Sent: Tuesday, December 4, 2018 9:20 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: Re: Albemarle Montessori SP201800015 Tori - Thank you so much. I'm just trying to understand what we are determining tonight if the applicant may be already using the space in their desired manner. - Julian On December 4, 2018, at 09:05, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Julian, I just wanted to update you and let you know that Zoning is meeting about this application to make their determination. I am still waiting to hear back, but Zoning staff said they would get back to me later today. Best, Tori From: Julian Bivins Sent: Monday, December 3, 2018 2:18 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Andrew Gast -Bray <agastbrav@albemarle.org> Subject: Re: Albemarle Montessori SP201800015 Thanks so much. Tori Sent from my BlackBerry 10 smartphone. From: Tori Kanellopoulos Sent: Monday, December 3, 2018 13:55 To: Julian Bivins Cc: Andrew Gast -Bray Subject: RE: Albemarle Montessori SP201800015 Hi Julian, Thank you for your question. I will check with Zoning and let you know what their response is, since this falls under their enforcement. Best, Tori From: Julian Bivins Sent: Monday, December 3, 2018 12:45 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Andrew Gast -Bray <agastbray@albemarle.org> Subject: Albemarle Montessori SP201800015 Good Afternoon Tori -- I have a simple question on this SUP. I drove by the site today to see the location and layout. I did not leave my vehical. However, I noticed that fittings and activities resembling a school were and taking place in the space. For my education is that permitted before the SUP is granted and if so under with what conditions and if not with what remedy? Thank you in advance and look forward to learning more. Julian Bivins Planning Commissoner Jack Jouett District From: Julian Bivins Sent: Tuesday, December 4, 2018 10:00 AM To: Tori Kanellopoulos Subject: Re: Albemarle Montessori SP201800015 Helpful and clear Tori. Thank you. - Julian Sent from my BlackBerry 10 smartphone. From: Tori Kanellopoulos Sent: Tuesday, December 4, 2018 09:49 To: Julian Bivins Subject: RE: Albemarle Montessori SP201800015 Hi Julian, I believe that a Zoning violation (if any) would be somewhat separate from this application (in the sense of what you are determining). In order to operate legally, they need a Special Use Permit in this zoning district (PUD). If they are already operating without their SP, that would potentially be a zoning violation. Regardless, they need their SP to operate according to the Zoning Ordinance. If they are operating in violation of the Zoning Ordinance, this SP would be moving toward rectifying that violation. Again, I am not sure if a violation has occurred, but regardless, they need their SP for this use in this zoning district. Hope that helps! Tori From: Julian Bivins Sent: Tuesday, December 4, 2018 9:20 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: Re: Albemarle Montessori SP201800015 Tori - Thank you so much. I'm just trying to understand what we are determining tonight if the applicant may be already using the space in their desired manner. - Julian On December 4, 2018, at 09:05, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Julian, I just wanted to update you and let you know that Zoning is meeting about this application to make their determination. I am still waiting to hear back, but Zoning staff said they would get back to me later today. Best, Tori From: Julian Bivins Sent: Monday, December 3, 2018 2:18 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Andrew Gast -Bray <agastbrav@albemarle.org> Subject: Re: Albemarle Montessori SP201800015 Thanks so much. Tori Sent from my BlackBerry 10 smartphone. From: Tori Kanellopoulos Sent: Monday, December 3, 2018 13:55 To: Julian Bivins Cc: Andrew Gast -Bray Subject: RE: Albemarle Montessori SP201800015 Hi Julian, Thank you for your question. I will check with Zoning and let you know what their response is, since this falls under their enforcement. Best, Tori From: Julian Bivins Sent: Monday, December 3, 2018 12:45 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Andrew Gast -Bray <agastbrav@albemarle.org> Subject: Albemarle Montessori SP201800015 Good Afternoon Tori -- I have a simple question on this SUP. I drove by the site today to see the location and layout. I did not leave my vehical. However, I noticed that fittings and activities resembling a school were and taking place in the space. For my education is that permitted before the SUP is granted and if so under with what conditions and if not with what remedy? Thank you in advance and look forward to learning more. Julian Bivins Planning Commissoner Jack Jouett District From: Lisa Green Sent: Tuesday, December 4, 2018 9:48 AM To: Bart Svoboda; Ashlee Henshaw; Tori Kanellopoulos Subject: Re: Albemarle Montessori SP201800015 Tori - At this time we do not have a complaint on this property and this is the first time we are hearing of anything. Do you want us to open a complaint? I am not sure that given the time -frame we would have an investigation complete prior to tonight's meeting. Short Answer - No they should not be operating without required approved permits. For future - anything compliance related you can send directly to me or stop by. Thanks, Lisa Green, CZA Senior Code Compliance Officer County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902-4596 ph (434) 296-5832 ext. 3013 Igreen2@albemarle.ora From: Bart Svoboda Sent: Tuesday, December 4, 2018 8:22:26 AM To: Lisa Green; Ashlee Henshaw Subject: FW: Albemarle Montessori SP201800015 Help.....? From: Tori Kanellopoulos Sent: Monday, December 3, 2018 1:59 PM To: Bart Svoboda <bsvoboda@albemarle.org> Subject: FW: Albemarle Montessori SP201800015 Hi Bart, I forwarded this to Francis and Lea (Zoning Reviewer) as well, but Megan thought I should also send it to you. The PC hearing is tomorrow evening. Best, Tori From: Julian Bivins Sent: Monday, December 3, 2018 12:45 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Andrew Gast -Bray <agastbrav@albemarle.org> Subject: Albemarle Montessori SP201800015 Good Afternoon Tori -- I have a simple question on this SUP. I drove by the site today to see the location and layout. I did not leave my vehical. However, I noticed that fittings and activities resembling a school were and taking place in the space. For my education is that permitted before the SUP is granted and if so under with what conditions and if not with what remedy? Thank you in advance and look forward to learning more. Julian Bivins Planning Commissoner Jack Jouett District From: Julian Bivins Sent: Tuesday, December 4, 2018 9:20 AM To: Tori Kanellopoulos Subject: Re: Albemarle Montessori SP201800015 Tori - Thank you so much. I'm just trying to understand what we are determining tonight if the applicant may be already using the space in their desired manner. - Julian On December 4, 2018, at 09:05, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Julian, I just wanted to update you and let you know that Zoning is meeting about this application to make their determination. I am still waiting to hear back, but Zoning staff said they would get back to me later today. Best, Tori From: Julian Bivins Sent: Monday, December 3, 2018 2:18 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Andrew Gast -Bray <agastbray@albemarle.org> Subject: Re: Albemarle Montessori SP201800015 Thanks so much. Tori Sent from my BlackBerry 10 smartphone. From: Tori Kanellopoulos Sent: Monday, December 3, 2018 13:55 To: Julian Bivins Cc: Andrew Gast -Bray Subject: RE: Albemarle Montessori SP201800015 Hi Julian, Thank you for your question. I will check with Zoning and let you know what their response is, since this falls under their enforcement. Best, Tori From: Julian Bivins Sent: Monday, December 3, 2018 12:45 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Andrew Gast -Bray <agastbrav@albemarle.org> Subject: Albemarle Montessori SP201800015 Good Afternoon Tori -- I have a simple question on this SUP. I drove by the site today to see the location and layout. I did not leave my vehical. However, I noticed that fittings and activities resembling a school were and taking place in the space. For my education is that permitted before the SUP is granted and if so under with what conditions and if not with what remedy? Thank you in advance and look forward to learning more. Julian Bivins Planning Commissoner Jack Jouett District From: Tori Kanellopoulos Sent: Tuesday, December 4, 2018 8:11 AM To: 'Frederic Catlin' Cc: Steve Melton Subject: SP2018-15 Montessori School- PC Public Hearing Tonight Hi Fred, I just wanted to check in and see if you have any remaining questions, as the Planning Commission public hearing is this evening. I have prepared a short PPT that will cover my staff report and the general outline of the proposal. Best, Tori Tori KanellopoUloS, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Julian Bivins Sent: Monday, December 3, 2018 2:18 PM To: Tori Kanellopoulos Cc: Andrew Gast -Bray Subject: Re: Albemarle Montessori SP201800015 Thanks so much. Tori Sent from my BlackBerry 10 smartphone. From: Tori Kanellopoulos Sent: Monday, December 3, 2018 13:55 To: Julian Bivins Cc: Andrew Gast -Bray Subject: RE: Albemarle Montessori SP201800015 Hi Julian, Thank you for your question. I will check with Zoning and let you know what their response is, since this falls under their enforcement. Best, Tori From: Julian Bivins Sent: Monday, December 3, 2018 12:45 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Andrew Gast -Bray <agastbray@albemarle.org> Subject: Albemarle Montessori SP201800015 Good Afternoon Tori -- I have a simple question on this SUP. I drove by the site today to see the location and layout. I did not leave my vehical. However, I noticed that fittings and activities resembling a school were and taking place in the space. For my education is that permitted before the SUP is granted and if so under with what conditions and if not with what remedy? Thank you in advance and look forward to learning more. Julian Bivins Planning Commissoner Jack Jouett District From: Frederic Catlin <director@mccvmontessori.com> Sent: Sunday, November 18, 2018 6:00 PM To: Tori Kanellopoulos Cc: Steve Melton Subject: Re: SP201800015- Conditions Thanks, Tori Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@ mccvmontessori.com On Nov 16, 2018, at 4:05 PM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: <Attachment C - Concept Plan.pdf> From: Tori Kanellopoulos Sent: Friday, November 16, 2018 4:05 PM To: 'Frederic Catlin' Cc: Steve Melton Subject: SP201800015- Conditions Attachments: - f Hi Fred, I wanted to let you know that I am nearly done with my Staff Report, and that Staff is recommending approval of the SP with conditions. I am including the conditions below. These are standard conditions and very similar to conditions for other schools. RECOMMENDED ACTION: Based on the findings described in this report and factors identified as favorable, staff recommends approval of special use permit application SP201800015 with the following conditions (below). Development of the use shall be in general accord with the conceptual plan titled "Albemarle Montessori: Special Use Permit SP2018-00015 Conceptual Site Plan and Parking Study," prepared by 30 Scale, LLC, with the latest revision date of October 24, 2018, as determined by the Director of Planning and the Zoning Administrator [Attachment C]. To be in general accord with the Conceptual Plan, development shall reflect the following major elements within the development essential to the design of the development: • Location of parking areas • Locations of drop off and pickup parking spaces • General location of shared playground area with the adjacent Montessori Daycare Minor modifications to the plan which do not conflict with the above elements may be made to ensure compliance with the Zoning Ordinance. 2. The maximum enrollment shall not exceed thirty-six (36) students. 3. Normal hours of operation for the school shall be from 7:15 am to 5:45 pm provided that occasional school -related events may occur after 5:45 pm. Please let me know if you have any questions. The concept plan (attached to this email) is what you all had submitted regarding parking, pick up and drop off, and general traffic flow. Otherwise, the Staff Report is mainly a summary of the proposal, and an analysis as it relates to Planning and Zoning. Given that this proposal only involves interior changes, and no site plan is required, it is a relatively simple report. Best, Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Megan Nedostup Sent: Friday, November 16, 2018 3:56 PM To: Tori Kanellopoulos Subject: RE: SP201800015 Montessori School Staff Report Looks great, thanks! Megan Nedostup, A/CP (pronounced nuh-DAHST-up) Principal Planner Community Development Department Planning Services ph: 434.296.5832 ext. 3004 From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Friday, November 16, 2018 3:53 PM To: Megan Nedostup <mnedostup@albemarle.org> Subject: RE: SP201800015 Montessori School Staff Report Here are the updated conditions- please let me know if I should make any changes. Concept plan attached for reference as well: RECOMMENDED ACTION: Based on the findings described in this report and factors identified as favorable, staff recommends approval of special use permit application SP201800015 with the following conditions (below). Development of the use shall be in general accord with the conceptual plan titled "Albemarle Montessori: Special Use Permit SP2018-00015 Conceptual Site Plan and Parking Study," prepared by 30 Scale, LLC, with the latest revision date of October 24, 2018, as determined by the Director of Planning and the Zoning Administrator [Attachment C]. To be in general accord with the Conceptual Plan, development shall reflect the following major elements within the development essential to the design of the development: • Location of parking areas • Locations of drop off and pickup parking spaces • General location of shared playground area with the adjacent Montessori Daycare Minor modifications to the plan which do not conflict with the above elements may be made to ensure compliance with the Zoning Ordinance. 2. The maximum enrollment shall not exceed thirty-six (36) students. 3. Normal hours of operation for the school shall be from 7:15 am to 5:45 pm provided that occasional school -related events may occur after 5:45 pm. From: Megan Nedostup Sent: Friday, November 16, 2018 9:54 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: RE: SP201800015 Montessori School Staff Report Tori, See attached, and let's talk. I mainly have concerns/questions/changes to the conditions. As for the enrollment number, we need to stick with what they requested. One because unless we talk to them first, that is their request and we should review to that number. Two, I believe the legal ad has already gone out with the 36 number, so there would be an issue with an increase. There usually isn't an issue with a decrease in number after advertisement, but there is with increase. We can go through the other questions when we talk about the conditions. Thanks! Megan Nedostup, A/CP (pronounced nuh-DAHST-up) Principal Planner Community Development Department Planning Services ph: 434.296.5832 ext. 3004 From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Thursday, November 15, 2018 4:14 PM To: Megan Nedostup <mnedostup@albemarle.org> Subject: SP201800015 Montessori School Staff Report Hi Megan, Attached is my staff report, with areas that need extra focus highlighted in red. I worked with Lea on the conditions. I also have some questions/need for guidance below. The proposed attachments are attached to this email as well. 1. Zoning/planning history: tried to keep it brief, since no site plan or other applications are required with this SP. 2. The applicant requested 36 students, however Zoning thought it would be wise to allow them to have up to 40, so that they may slightly increase their enrollment without amending the SP. In the Staff Report, the conditions allow for 40, while their proposal asks for 36. Do I need to explain this somewhere? Is it ok that they are not the same number? 3. Should Attachment C (Montessori education explanation) be included? There were questions at the community meeting about what Montessori education entails, so at least some members of the public wanted the information. 4. The conditions were written by Lea. She mentioned that Zoning and Planning usually write their own conditions (based on whether it's a Zoning Ordinance issue or a Planning issue). My comments were the same as Lea's, so I did not add any additional comments. Hers are consistent with the applicant's proposal. Do they need to review the conditions as well, though? 5. Since the Montessori School is affiliated with the existing Montessori Daycare, would they need a shared parking agreement (e.g. for events)? Best, Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Lea Brumfield Sent: Friday, November 16, 2018 11:11 AM To: Tori Kanellopoulos Subject: RE: SP201800015 Question on parking: dropoff and pickup That's great. It occurs to me maybe we should put that in the conditions. Lea Brumfield, Zoning Senior Planner County of Albemarle Department of Community Development Ibrumfield@albemarle.org 434.296.5832 ext. 3023 From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Friday, November 16, 2018 7:57 AM To: Lea Brumfield <Ibrumfield@albemarle.org> Subject: FW: SP201800015 Question on parking: dropoff and pickup Just FYI, looks like they will be parking to do dropoff and pickup (not pulling over in the travel lane): From: Frederic Catlin <director@mccvmontessori.com> Sent: Friday, November 16, 2018 7:41 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: Re: SP201800015 Question on parking: dropoff and pickup Hi Tory, Yes, that is the case. Parents parking to drop off/pick up would work better for traffic flow, etc. because of the small size of the student population involved and the nature of the property. Thanks, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@ mccvmontessori.com On Nov 15, 2018, at 1:36 PM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, I talked with Zoning about the resubmitted information, and they only have one question/clarification. The dropoff and pickup will need to be within parking spaces (that is, people need to pull into the spaces and park, not pull over on the side of the road). The parking study appears to show designated parking spaces for dropoff and pickup- we just wanted to make sure that was the case, and that people would not be pulling over in the travel lanes. I am working on my Staff Report for the Planning Commission and will have it complete by next Tuesday. Best, Tori Tori KanellopoUlos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Megan Nedostup Sent: Friday, November 16, 2018 9:54 AM To: Tori Kanellopoulos Subject: RE: SP201800015 Montessori School Staff Report Attachments: - x Tori, See attached, and let's talk. I mainly have concerns/questions/changes to the conditions. As for the enrollment number, we need to stick with what they requested. One because unless we talk to them first, that is their request and we should review to that number. Two, I believe the legal ad has already gone out with the 36 number, so there would be an issue with an increase. There usually isn't an issue with a decrease in number after advertisement, but there is with increase. We can go through the other questions when we talk about the conditions. Thanks! Megan Nedostup, A/CP (pronounced nuh-DAHST-up) Principal Planner Community Development Department Planning Services ph: 434.296.5832 ext. 3004 From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Thursday, November 15, 2018 4:14 PM To: Megan Nedostup <mnedostup@albemarle.org> Subject: SP201800015 Montessori School Staff Report Hi Megan, Attached is my staff report, with areas that need extra focus highlighted in red. I worked with Lea on the conditions. I also have some questions/need for guidance below. The proposed attachments are attached to this email as well. 1. Zoning/planning history: tried to keep it brief, since no site plan or other applications are required with this SP. 2. The applicant requested 36 students, however Zoning thought it would be wise to allow them to have up to 40, so that they may slightly increase their enrollment without amending the SP. In the Staff Report, the conditions allow for 40, while their proposal asks for 36. Do I need to explain this somewhere? Is it ok that they are not the same number? 3. Should Attachment C (Montessori education explanation) be included? There were questions at the community meeting about what Montessori education entails, so at least some members of the public wanted the information. 4. The conditions were written by Lea. She mentioned that Zoning and Planning usually write their own conditions (based on whether it's a Zoning Ordinance issue or a Planning issue). My comments were the same as Lea's, so I did not add any additional comments. Hers are consistent with the applicant's proposal. Do they need to review the conditions as well, though? 5. Since the Montessori School is affiliated with the existing Montessori Daycare, would they need a shared parking agreement (e.g. for events)? Best, Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Tori Kanellopoulos Sent: Friday, November 16, 2018 8:01 AM To: 'Frederic Catlin' Subject: RE: SP201800015 PC Notification Hi Fred, Thank you, I appreciate that! Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Friday, November 16, 2018 7:54 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: Re: SP201800015 PC Notification Thanks, Tori. I had not received this. I must tell you that I have really appreciated your assistance throughout this process. You have been very helpful. Thank you so much, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@mccvmontessori.com On Nov 15, 2018, at 8:22 AM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, I saw that Steve was sent a copy of this letter (since he was listed as the primary contact for the application), and I wanted to make sure you received one as well, so I am attaching an e-copy. The Planning Commission public hearing will be at 6 PM on Tuesday, December 4t", as previously stated. The agenda is not yet on the website, however it will be posted here sometime soon: http://www.albemarle.org/agenda.asp?department=pc&year=. Best, Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 <SP201800015 PC Notification.pdf> From: Tori Kanellopoulos Sent: Friday, November 16, 2018 8:00 AM To: 'Frederic Catlin' Subject: RE: SP201800015 Question on parking: dropoff and pickup Hi Fred, Great, thank you for the information! I passed it along to Zoning. Best, Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Friday, November 16, 2018 7:41 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: Re: SP201800015 Question on parking: dropoff and pickup Hi Tory, Yes, that is the case. Parents parking to drop off/pick up would work better for traffic flow, etc. because of the small size of the student population involved and the nature of the property. Thanks, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@mccvmontessori.com On Nov 15, 2018, at 1:36 PM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, I talked with Zoning about the resubmitted information, and they only have one question/clarification. The dropoff and pickup will need to be within parking spaces (that is, people need to pull into the spaces and park, not pull over on the side of the road). The parking study appears to show designated parking spaces for dropoff and pickup- we just wanted to make sure that was the case, and that people would not be pulling over in the travel lanes. I am working on my Staff Report for the Planning Commission and will have it complete by next Tuesday. Best, Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Frederic Catlin <director@mccvmontessori.com> Sent: Friday, November 16, 2018 7:54 AM To: Tori Kanellopoulos Subject: Re: SP201800015 PC Notification Thanks, Tori. I had not received this. I must tell you that I have really appreciated your assistance throughout this process. You have been very helpful. Thank you so much, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@mccvmontessori.com On Nov 15, 2018, at 8:22 AM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, I saw that Steve was sent a copy of this letter (since he was listed as the primary contact for the application), and I wanted to make sure you received one as well, so I am attaching an e-copy. The Planning Commission public hearing will be at 6 PM on Tuesday, December 4th, as previously stated. The agenda is not yet on the website, however it will be posted here sometime soon: http://www.albemarle.org/agenda.asp?department=pc&vear=. Best, Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 <SP201800015 PC Notification.pdf> From: Frederic Catlin <director@mccvmontessori.com> Sent: Friday, November 16, 2018 7:41 AM To: Tori Kanellopoulos Subject: Re: SP201800015 Question on parking: dropoff and pickup Hi Tory, Yes, that is the case. Parents parking to drop off/pick up would work better for traffic flow, etc. because of the small size of the student population involved and the nature of the property. Thanks, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@mccvmontessori.com On Nov 15, 2018, at 1:36 PM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, I talked with Zoning about the resubmitted information, and they only have one question/clarification. The dropoff and pickup will need to be within parking spaces (that is, people need to pull into the spaces and park, not pull over on the side of the road). The parking study appears to show designated parking spaces for dropoff and pickup- we just wanted to make sure that was the case, and that people would not be pulling over in the travel lanes. I am working on my Staff Report for the Planning Commission and will have it complete by next Tuesday. Best, Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Lea Brumfield Sent: Thursday, November 15, 2018 3:30 PM To: Tori Kanellopoulos Subject: RE: SP201800015 Montessori School Attachments: _ _ _ _ c _ 5_Montessori_2nd_zoning.pdf Hi Tori, They're uploaded to CV — here they are attached as well. Lea Brumfield, Zoning Senior Planner County of Albemarle Department of Community Development Ibrumfield@albemarle.org 434.296.5832 ext. 3023 From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Thursday, November 15, 2018 3:28 PM To: Lea Brumfield <Ibrumfield@albemarle.org> Subject: SP201800015 Montessori School Hi Lea, I just wanted to check in on the conditions for the SP, since I'll be out doing fieldwork tomorrow morning and was hoping to get my staff report to Megan before then. ThanksH Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Tori Kanellopoulos Sent: Thursday, November 15, 2018 1:36 PM To: 'Frederic Catlin' Cc: Steve Melton Subject: SP201800015 Question on parking: dropoff and pickup Hi Fred, I talked with Zoning about the resubmitted information, and they only have one question/clarification. The dropoff and pickup will need to be within parking spaces (that is, people need to pull into the spaces and park, not pull over on the side of the road). The parking study appears to show designated parking spaces for dropoff and pickup- we just wanted to make sure that was the case, and that people would not be pulling over in the travel lanes. I am working on my Staff Report for the Planning Commission and will have it complete by next Tuesday. Best, Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Tori Kanellopoulos Sent: Thursday, November 15, 2018 8:22 AM To: 'Frederic Catlin' Cc: Steve Melton Subject: SP201800015 PC Notification Attachments: Hi Fred, I saw that Steve was sent a copy of this letter (since he was listed as the primary contact for the application), and I wanted to make sure you received one as well, so I am attaching an e-copy. The Planning Commission public hearing will be at 6 PM on Tuesday, December 4t", as previously stated. The agenda is not yet on the website, however it will be posted here sometime soon: http://www.albemarle.org/agenda.asp?department=pc&year=. Best, Tori Tori Kanellopoulos, AICP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Stephanie Banton Sent: Tuesday, November 13, 2018 10:07 AM To: CHAR Legal Ads Cc: clerk; Andy Reitelbach; Tori Kanellopoulos; Marsha Alley; Lisa Green Subject: c Attachments: December 4, 2018.doc Good morning, Attached is the legal ad for the December 4t" Planning Commission meeting. Please run this ad on November 19, 2018, 2018 & November 26, 2018 (two consecutive Mondays). Please send confirmation once complete. Lisa/Marsha, Can you please request to post the signs listed in the attached. Please confirm once complete. Thank you, Stephanie From: Tori Kanellopoulos Sent: Wednesday, November 7, 2018 1:17 PM To: 'Frederic Catlin' Cc: Steve Melton Subject: RE: Albemarle Montessori School SUP (SP201800015) Great! I will get back to you soon with more feedback from Zoning. Again, it is relatively minor details to work out. They were asking about the curbside dropoff and pickup (if it's parking spaces or cars stopping at the curb- they were concerned about queuing if it's cars stopped at the curb, vs. pulling into a parking space). They may have a couple of questions about playground equipment as well. Thank you for your patience. Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Wednesday, November 7, 2018 1:14 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Steve Melton <Steve@Virginia LandCompany.com> Subject: Re: Albemarle Montessori School SUP (SP201800015) Thanks, Tori. I'll drop off the check tomorrow. Appreciatively, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@ mccvmontessori.com On Nov 7, 2018, at 1:12 PM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, I just got the go-ahead from Zoning that there are a few details to work out, but it is fine to keep the Dec 4th PC Date. If you are keeping the date and do not want to defer, please pay the fee by Friday November 9tt': SP201800015 Montessori School $1307.00 <image001.jpg> These are the legal fees for the PC and BOS dates. Please let me know if you have any questions, and apologies for the short turnaround time. You may defer if you want to a later PC date as well. Best, Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Friday, October 26, 2018 8:30 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: Re: Albemarle Montessori School SUP (SP201800015) Actually, I'll drop it off today and then you can let me know when to discuss on Monday or thereafter. Thanks so much, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@ mccvmontessori.com On Oct 26, 2018, at 8:28 AM, Frederic Catlin <director(@mccvmontessori.com> wrote: That's great - let's do Monday. What time is best for you? Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@ mccvmontessori.com On Oct 26, 2018, at 7:55 AM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, We actually have an all -day retreat today and will be out of the office. If you could drop the materials off next Monday morning for me to review, that would be great. I can check with Zoning and see if everything they need is there, and if it will be possible to keep the Dec 4thPlanning Commission date, or if it needs to be deferred. I'll be leaving the office Monday at 11 for a bit for a site visit, but will be in all morning before that. The process is definitely confusing, especially as it recently changed. I'm happy to meet and discuss the process more as well. Best, Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Thursday, October 25, 2018 5:47 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Steve Melton <Steve@Virginia LandCompany.com> Subject: Albemarle Montessori School SUP (SP201800015) Hi Tori, I have completed all of the information requested for the resubmission I think. The process is a bit confusing for an amateur like me... Is there a time tomorrow (preferably in the morning) I can drop off the materials to you and have a chance for you to review very quickly to ensure everything is there? Thanks, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@ mccvmontessori.com From: Frederic Catlin <director@mccvmontessori.com> Sent: Wednesday, November 7, 2018 1:14 PM To: Tori Kanellopoulos Cc: Steve Melton Subject: Re: Albemarle Montessori School SUP (SP201800015) Thanks, Tori. I'll drop off the check tomorrow. Appreciatively, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@mccvmontessori.com On Nov 7, 2018, at 1:12 PM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, I just got the go-ahead from Zoning that there are a few details to work out, but it is fine to keep the Dec 4th PC Date. If you are keeping the date and do not want to defer, please pay the fee by Friday November 9th: SP201800015 Montessori School $1307.00 <image001.jpg> These are the legal fees for the PC and BOS dates. Please let me know if you have any questions, and apologies for the short turnaround time. You may defer if you want to a later PC date as well. Best, Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Friday, October 26, 2018 8:30 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: Re: Albemarle Montessori School SUP (SP201800015) Actually, I'll drop it off today and then you can let me know when to discuss on Monday or thereafter. Thanks so much, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@ mccvmontessori.com On Oct 26, 2018, at 8:28 AM, Frederic Catlin <director(@mccvmontessori.com> wrote: That's great - let's do Monday. What time is best for you? Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@ mccvmontessori.com On Oct 26, 2018, at 7:55 AM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, We actually have an all -day retreat today and will be out of the office. If you could drop the materials off next Monday morning for me to review, that would be great. I can check with Zoning and see if everything they need is there, and if it will be possible to keep the Dec 4t"Planning Commission date, or if it needs to be deferred. I'll be leaving the office Monday at 11 for a bit for a site visit, but will be in all morning before that. The process is definitely confusing, especially as it recently changed. I'm happy to meet and discuss the process more as well. Best, Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Thursday, October 25, 2018 5:47 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Steve Melton <Steve@Virginia LandCompany.com> Subject: Albemarle Montessori School SUP (SP201800015) Hi Tori, I have completed all of the information requested for the resubmission I think. The process is a bit confusing for an amateur like me... Is there a time tomorrow (preferably in the morning) I can drop off the materials to you and have a chance for you to review very quickly to ensure everything is there? Thanks, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@ mccvmontessori.com From: Tori Kanellopoulos Sent: Wednesday, November 7, 2018 1:12 PM To: 'Frederic Catlin' Cc: Steve Melton Subject: RE: Albemarle Montessori School SUP (SP201800015) Hi Fred, I just got the go-ahead from Zoning that there are a few details to work out, but it is fine to keep the Dec 4th PC Date. If you are keeping the date and do not want to defer, please pay the fee by Friday November 9th: SP201800015 Montessori School $1307.00 _ Fee Type 1 Special Use Permit - All Other Use Except Siqns 2 Mailinq & t)reparino or dehlyery up to fifty (50) natiCeS 3 Public Notice Requirement (Legal advertisement) - PC 4 Public Notice Requirement (Legal Advertisement) - 805 I Finance Code To update balance, click the "Ratrash Data" button on the toolbar Fee Arnaunt S 2.150.00 s 215.00 S 546M 5 S46.40 Total Fees O"anding Balance $1�307.OU These are the legal fees for the PC and BOS dates. Please let me know if you have any questions, and apologies for the short turnaround time. You may defer if you want to a later PC date as well. Best, Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Friday, October 26, 2018 8:30 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: Re: Albemarle Montessori School SUP (SP201800015) Actually, I'll drop it off today and then you can let me know when to discuss on Monday or thereafter. Thanks so much, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@mccvmontessori.com On Oct 26, 2018, at 8:28 AM, Frederic Catlin <director@mccvmontessori.com> wrote: That's great - let's do Monday. What time is best for you? Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@ mccvmontessori.com On Oct 26, 2018, at 7:55 AM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, We actually have an all -day retreat today and will be out of the office. If you could drop the materials off next Monday morning for me to review, that would be great. I can check with Zoning and see if everything they need is there, and if it will be possible to keep the Dec 4t"Planning Commission date, or if it needs to be deferred. I'll be leaving the office Monday at 11 for a bit for a site visit, but will be in all morning before that. The process is definitely confusing, especially as it recently changed. I'm happy to meet and discuss the process more as well. Best, Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Thursday, October 25, 2018 5:47 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Steve Melton <Steve@VirginiaLandCompany.com> Subject: Albemarle Montessori School SUP (SP201800015) Hi Tori, I have completed all of the information requested for the resubmission I think. The process is a bit confusing for an amateur like me... Is there a time tomorrow (preferably in the morning) I can drop off the materials to you and have a chance for you to review very quickly to ensure everything is there? Thanks, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@ mccvmontessori.com From: Stephanie Banton Sent: Wednesday, November 7, 2018 11:07 AM To: Tori Kanellopoulos; Andy Reitelbach; Rachel Falkenstein; David Benish Subject: Legal fees due for December 4th PC meeting Good morning all, Below is what I have on the schedule for the December 4t" PC meeting. 1.) Please confirm that your item is still good to go? 2.) Legal fees noted in red and are due by Friday, November 9t". Please Note: If fee is not paid by Friday your item will be moved to a later date. 3.) Review your legal ad in county view and make any changes that are needed. I will be sending the ad to the paper Tuesday morning. Monday is a holiday and we are closed. ZMA201800008 Commonwealth Senior Living $1811.00 SP201800017 Commonwealth Senior Living $215.00 (This fee is just the notification fee that is applied to all applications. The legal ad fee is included in the ZMA price) SP201800015 Montessori School $1307.00 ZMA201800013 Rio Road W $971.00 Stephanie Banton Community Development Assistant 401 McIntire Road, North Wing Charlottesville, VA 22902 (434)296-5832 x:3255 From: DoNotReply@Granicus.com Sent: Wednesday, November 7, 2018 10:19 AM To: Tori Kanellopoulos Subject: Approval Sequence Completed Notice Tori Kanellopoulos The proposed Presentation, Number 18-528, which you submitted to one or more persons for review and/or approval has successfully completed the Approval process. The current status of this item is Agenda Ready. This email is an automatic email notice from your Legistar° Approval Tracking System. Please do not 'Reply' to this email, but use the links above. Thank you. From: Tori Kanellopoulos Sent: Friday, November 2, 2018 1:43 PM To: Lea Brumfield Subject: RE: Resubmittal for SP201800015 Hi Lea, I just wanted to check in and see if the applicant resubmitted sufficient information to address Zoning comments, in order to proceed with the Dec 4t" PC date? Megan was fine with the shared parking agreement being a condition of approval. Best, Tori From: Tori Kanellopoulos Sent: Monday, October 29, 2018 8:15 AM To: Lea Brumfield <Ibrumfield@albemarle.org> Subject: Resubmittal for SP201800015 Hi Lea, I just left a copy of the resubmitted application for SP201800015 (Montessori School). Only Planning and Zoning comments remain. Currently, the applicant is scheduled to go to the PC on December 4t". After talking with Megan, I let the applicant know it was possible to keep this date, if they resubmitted the requested materials from the Review Comments by 10/26 and if the resubmittal was sufficient. Please let me know if they have submitted sufficient materials to either recommend approval or approval with conditions. I was wondering if it is possible for the shared parking agreement to be a condition of approval, that could be done after the PC hearing? Let me know if you would like to meet to discuss as well. Best, Tori Tori Kanellopoulos Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Tori Kanellopoulos Sent: Monday, October 29, 2018 8:16 AM To: 'Frederic Catlin' Subject: RE: Albemarle Montessori School SUP (SP201800015) Hi Fred, I just reviewed the resubmittal and gave a copy to Zoning. I am waiting to hear back from the Zoning Reviewer, and will let you know if this is sufficient material to keep moving forward, or if anything else is needed. Best, Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Friday, October 26, 2018 8:30 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: Re: Albemarle Montessori School SUP (SP201800015) Actually, I'll drop it off today and then you can let me know when to discuss on Monday or thereafter. Thanks so much, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@mccvmontessori.com On Oct 26, 2018, at 8:28 AM, Frederic Catlin <director@mccvmontessori.com> wrote: That's great - let's do Monday. What time is best for you? Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@mccvmontessori.com On Oct 26, 2018, at 7:55 AM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, We actually have an all -day retreat today and will be out of the office. If you could drop the materials off next Monday morning for me to review, that would be great. I can check with Zoning and see if everything they need is there, and if it will be possible to keep the Dec 4t"Planning Commission date, or if it needs to be deferred. I'll be leaving the office Monday at 11 for a bit for a site visit, but will be in all morning before that. The process is definitely confusing, especially as it recently changed. I'm happy to meet and discuss the process more as well. Best, Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Thursday, October 25, 2018 5:47 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Steve Melton <Steve@VirginiaLandCompany.com> Subject: Albemarle Montessori School SUP (SP201800015) Hi Tori, I have completed all of the information requested for the resubmission I think. The process is a bit confusing for an amateur like me... Is there a time tomorrow (preferably in the morning) I can drop off the materials to you and have a chance for you to review very quickly to ensure everything is there? Thanks, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@ mccvmontessori.com From: Tori Kanellopoulos Sent: Monday, October 29, 2018 8:15 AM To: Lea Brumfield Subject: Resubmittal for SP201800015 Hi Lea, I just left a copy of the resubmitted application for SP201800015 (Montessori School). Only Planning and Zoning comments remain. Currently, the applicant is scheduled to go to the PC on December 4t". After talking with Megan, I let the applicant know it was possible to keep this date, if they resubmitted the requested materials from the Review Comments by 10/26 and if the resubmittal was sufficient. Please let me know if they have submitted sufficient materials to either recommend approval or approval with conditions. I was wondering if it is possible for the shared parking agreement to be a condition of approval, that could be done after the PC hearing? Let me know if you would like to meet to discuss as well. Best, Tori Tori Kanellopoulos Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Tori Kanellopoulos Sent: Friday, October 26, 2018 8:33 AM To: 'Frederic Catlin' Subject: RE: Albemarle Montessori School SUP (SP201800015) Sounds good! I'll look it over Monday morning and let you know if that works. Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Friday, October 26, 2018 8:30 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: Re: Albemarle Montessori School SUP (SP201800015) Actually, I'll drop it off today and then you can let me know when to discuss on Monday or thereafter. Thanks so much, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@ mccvmontessori.com On Oct 26, 2018, at 8:28 AM, Frederic Catlin <director@mccvmontessori.com> wrote: That's great - let's do Monday. What time is best for you? Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@ mccvmontessori.com On Oct 26, 2018, at 7:55 AM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, We actually have an all -day retreat today and will be out of the office. If you could drop the materials off next Monday morning for me to review, that would be great. I can check with Zoning and see if everything they need is there, and if it will be possible to keep the Dec 4t"Planning Commission date, or if it needs to be deferred. I'll be leaving the office Monday at 11 for a bit for a site visit, but will be in all morning before that. The process is definitely confusing, especially as it recently changed. I'm happy to meet and discuss the process more as well. Best, Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Thursday, October 25, 2018 5:47 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Steve Melton <Steve@Virginia LandCompany.com> Subject: Albemarle Montessori School SUP (SP201800015) Hi Tori, I have completed all of the information requested for the resubmission I think. The process is a bit confusing for an amateur like me... Is there a time tomorrow (preferably in the morning) I can drop off the materials to you and have a chance for you to review very quickly to ensure everything is there? Thanks, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@ mccvmontessori.com From: Frederic Catlin <director@mccvmontessori.com> Sent: Friday, October 26, 2018 8:30 AM To: Tori Kanellopoulos Subject: Re: Albemarle Montessori School SUP (SP201800015) Actually, I'll drop it off today and then you can let me know when to discuss on Monday or thereafter. Thanks so much, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@mccvmontessori.com On Oct 26, 2018, at 8:28 AM, Frederic Catlin <director@mccvmontessori.com> wrote: That's great - let's do Monday. What time is best for you? Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@ mccvmontessori.com On Oct 26, 2018, at 7:55 AM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi Fred, We actually have an all -day retreat today and will be out of the office. If you could drop the materials off next Monday morning for me to review, that would be great. I can check with Zoning and see if everything they need is there, and if it will be possible to keep the Dec 4t"Planning Commission date, or if it needs to be deferred. I'll be leaving the office Monday at 11 for a bit for a site visit, but will be in all morning before that. The process is definitely confusing, especially as it recently changed. I'm happy to meet and discuss the process more as well. Best, Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Thursday, October 25, 2018 5:47 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Steve Melton <Steve@VirginiaLandCompany.com> Subject: Albemarle Montessori School SUP (SP201800015) Hi Tori, I have completed all of the information requested for the resubmission I think. The process is a bit confusing for an amateur like me... Is there a time tomorrow (preferably in the morning) I can drop off the materials to you and have a chance for you to review very quickly to ensure everything is there? Thanks, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@ mccvmontessori.com From: Tori Kanellopoulos Sent: Friday, October 26, 2018 7:56 AM To: 'Frederic Catlin' Cc: Steve Melton Subject: RE: Albemarle Montessori School SUP (SP201800015) Hi Fred, We actually have an all -day retreat today and will be out of the office. If you could drop the materials off next Monday morning for me to review, that would be great. I can check with Zoning and see if everything they need is there, and if it will be possible to keep the Dec 4t" Planning Commission date, or if it needs to be deferred. I'll be leaving the office Monday at 11 for a bit for a site visit, but will be in all morning before that. The process is definitely confusing, especially as it recently changed. I'm happy to meet and discuss the process more as well. Best, Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Thursday, October 25, 2018 5:47 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Steve Melton <Steve@Virginia LandCompany.com> Subject: Albemarle Montessori School SUP (SP201800015) Hi Tori, I have completed all of the information requested for the resubmission I think. The process is a bit confusing for an amateur like me... Is there a time tomorrow (preferably in the morning) I can drop off the materials to you and have a chance for you to review very quickly to ensure everything is there? Thanks, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@ mccvmontessori.com From: Frederic Catlin <director@mccvmontessori.com> Sent: Thursday, October 25, 2018 5:47 PM To: Tori Kanellopoulos Cc: Steve Melton Subject: Albemarle Montessori School SUP (SP201800015) Hi Tori, I have completed all of the information requested for the resubmission I think. The process is a bit confusing for an amateur like me... Is there a time tomorrow (preferably in the morning) I can drop off the materials to you and have a chance for you to review very quickly to ensure everything is there? Thanks, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@ mccvmontessori.com From: Stephanie Banton Sent: Wednesday, October 17, 2018 8:09 AM To: Tori Kanellopoulos; Andy Reitelbach Subject: RE: PC Scheduling Andy & Tori, Your items have been added to the December 4 Planning Commission meeting. Please note the deadlines for the 12/4 meeting. Legal fees due — 11/4 Report due to reviewing supervisor — 11/21 Report due to me for distribution —11/26 REMINDER: Thanksgiving is November 22 so please work time off into your deadlines so your reviewing supervisor will have time to review and you have time to make changes requested, if any. Thank you, Stephanie From: Tori Kanellopoulos Sent: Wednesday, October 17, 2018 7:45 AM To: Andy Reitelbach <mreitelbach@albemarle.org>; Stephanie Banton <sbanton@albemarle.org> Subject: RE: PC Scheduling Hi Stephanie, My item is SP2018000151 which is a Special Use Permit for a Montessori School. The legal ad is in CountyView. Please let me know if you need any other information. I have not yet heard from them if they will defer or get me the information I need in time to proceed with the Dec 41h date. Thanks and welcome back! Tori From: Andy Reitelbach Sent: Tuesday, October 16, 2018 3:54 PM To: Stephanie Banton <sbanton@albemarle.org> Cc: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: PC Scheduling Hi Stephanie, Tori and I both have Planning Commission items to tentatively schedule for the December 4th meeting. My items are ZMA2018-00008 and SP2018-00017, which are both for the same project, Commonwealth Senior Living. And then Tori also has an SP. Thanks! Andy Andrew Re -We badv Senior Planner Albemarle County Community Development Department 401 McIntire Road Charlottesville, VA 22902 areitelbach@albemarle.o 434.296.5832 x3261 From: Tori Kanellopoulos Sent: Wednesday, October 17, 2018 7:45 AM To: Andy Reitelbach; Stephanie Banton Subject: RE: PC Scheduling Hi Stephanie, My item is SP2018000151 which is a Special Use Permit for a Montessori School. The legal ad is in CountyView. Please let me know if you need any other information. I have not yet heard from them if they will defer or get me the information I need in time to proceed with the Dec 4t" date. Thanks and welcome back! Tori From: Andy Reitelbach Sent: Tuesday, October 16, 2018 3:54 PM To: Stephanie Banton <sbanton@albemarle.org> Cc: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: PC Scheduling Hi Stephanie, Tori and I both have Planning Commission items to tentatively schedule for the December 4t" meeting. My items are ZMA2018-00008 and SP2018-00017, which are both for the same project, Commonwealth Senior Living. And then Tori also has an SP. Thanks! Andy ndrew ReitdUadv Senior Planner Albemarle County Community Development Department 401 McIntire Road Charlottesville, VA 22902 areitelbach@albemarle.org 434.296.5832 x3261 From: Andy Reitelbach Sent: Tuesday, October 16, 2018 3:54 PM To: Stephanie Banton Cc: Tori Kanellopoulos Subject: PC Scheduling Hi Stephanie, Tori and I both have Planning Commission items to tentatively schedule for the December 4" meeting. My items are ZMA2018-00008 and SP2018-00017, which are both for the same project, Commonwealth Senior Living. And then Tori also has an SP. Thanks! Andy f1 ndre w 1Zet &VxwJv Senior Planner Albemarle County Community Development Department 401 McIntire Road Charlottesville, VA 22902 areitelbach@albemarle.org 434.296.5832 x3261 From: Tori Kanellopoulos Sent: Wednesday, October 10, 2018 3:47 PM To: 'Steve Melton' Cc: 'Frederic Catlin' Subject: RE: SP201800015 Albemarle Montessori- First Review Comments Attachments: Hi Steve, Apologies for another email, but as it turns out, I sent the wrong "Action After Receipt of Comments" letter. It's been a bit challenging with the recent change, but we're working out the issues. So sorry! I want to clarify that you may only go to the Planning Commission on Dec 4tn if you submit your parking study and other required information (see Planning and Zoning comments) by Oct 261n so that we have enough time to review. Otherwise you will need to defer to a later date. You must defer by November 9tn All that's needed for a deferral is an email to me, as outlined in the attached letter. Attached is an updated Action After Receipt of Comments letter. Please submit the requested documentation by Oct 26t", or please defer. Let me know if you have questions, and apologies for the confusion. To be clear, all the other documents I sent to you all on Oct 5t" (including Review Comments) are correct and up to date. You may disregard the original 'Action After Receipt of Comments' letter from Oct 5tn Best, Tori From: Tori Kanellopoulos Sent: Friday, October 5, 2018 3:56 PM To: Steve Melton <Steve@Virginia LandCompany.com> Cc: 'Frederic Catlin' <director@mccvmontessori.com> Subject: SP201800015 Albemarle Montessori- First Review Comments Hi Steve, Attached are the first review comments for SP201800015. Please note that Zoning needs the parking study in order to make more complete comments. Also note that you are tentatively scheduled to go to the Planning Commission for a public hearing on Tuesday, December 4tn. At this time, Staff feels that we are able to make a recommendation for approval with conditions, which are included in the comments and mainly relate to parking. Ideally we would have more information on parking in the next couple of weeks so that we can make a more detailed analysis. However, we also want to keep moving the application forward, and these are items that can be made conditions if not fully addressed by the PC hearing. Also attached are the resubmittal application and the resubmittal schedule. I do not believe you need to resubmit at this time- you can send me the parking study, shared parking agreement and other information requested in the comments without a resubmittal. It's standard for us to send it along, though. The action after receipt of comments letter is also attached. Please note that our process recently changed, and therefore the letter may still be a bit confusing. For your application, I feel comfortable scheduling the PC hearing for Dec 4th and, if all of the review comments have not been fully addressed, recommending approval to the PC with those conditions. Please let me know if you have any questions. Again, there is no need to do a full resubmittal. The main things to address are paying the fees for the PC (and BOS if you want to pay both at once) and addressing parking, as outlined in the comments. Best, Tori Tori Kanellopoulos Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Tori Kanellopoulos Sent: Friday, October 5, 2018 3:56 PM To: Steve Melton Cc: 'Frederic Catlin' Subject: SP201800015 Albemarle Montessori- First Review Comments Attachments: x; KP Resubmittal 5 Q 01 5 Review Comment, darx Receipt Comments SP201800015.docx Hi Steve, Attached are the first review comments for SP201800015. Please note that Zoning needs the parking study in order to make more complete comments. Also note that you are tentatively scheduled to go to the Planning Commission for a public hearing on Tuesday, December 4th. At this time, Staff feels that we are able to make a recommendation for approval with conditions, which are included in the comments and mainly relate to parking. Ideally we would have more information on parking in the next couple of weeks so that we can make a more detailed analysis. However, we also want to keep moving the application forward, and these are items that can be made conditions if not fully addressed by the PC hearing. Also attached are the resubmittal application and the resubmittal schedule. I do not believe you need to resubmit at this time- you can send me the parking study, shared parking agreement and other information requested in the comments without a resubmittal. It's standard for us to send it along, though. The action after receipt of comments letter is also attached. Please note that our process recently changed, and therefore the letter may still be a bit confusing. For your application, I feel comfortable scheduling the PC hearing for Dec 4t" and, if all of the review comments have not been fully addressed, recommending approval to the PC with those conditions. Please let me know if you have any questions. Again, there is no need to do a full resubmittal. The main things to address are paying the fees for the PC (and BOS if you want to pay both at once) and addressing parking, as outlined in the comments. Best, Tori Tori Kanellopoulos Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Bedsaul, Willis<willis.bedsaul@vdot.virginia.gov> Sent: Wednesday, October 3, 2018 4:15 PM To: Tori Kanellopoulos Cc: Adam Moore Subject: SP-2018-00015-Albemarle Montessori School -Special Use Permit Tori, Attached you'll find the review letter on the above subject, if you have any questions please call. Thanks, Willis C. Bedsaul Land Development Engineer Virginia Department of Transportation Land Use-Albemarle/Green/Madison 701 VDOT Way Charlottesville Residency Ph# 434-422-9866 Cell# 540-219--5492 From: Richard Nelson <rnelson@serviceauthority.org> Sent: Friday, September 28, 2018 1:57 PM To: Tori Kanellopoulos Subject: SP201800015 Albemarle Montessori School Tori, There is no objection from ACSA regarding SP201800015 Albemarle Montessori School. Thanks, Richard Nelson Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 (434) 977-4511 From: Lea Brumfield Sent: Thursday, September 20, 2018 11:10 AM To: Tori Kanellopoulos Subject: RE: Zoning comments for SP20180015 Hi Tori, We don't necessarily cite codes we aren't enforcing when we ask for additional details; in this case, they may have a Montessori -specific reason for the non-standard hours, but I would like them to address it. However, the Code of Virginia does require that private school students attend the same number of days and hours as public schools, under "§ 22.1-254. Compulsory attendance required; excuses and waivers: alternative education Droeram attendance: exemations from article." Albemarle County requires a minimum of a 5.5 hour school day. If the parents of all 36 children will be picking up their kids in the same 1-hour window (as in other schools), this will likely require additional coordination for pickups and drop-offs, and plans for queuing. For special events parking, I was assuming they would park in the office park or nearby church's parking lots, but that needs to be written as part of their plan for parking, with an instrument from the other businesses/landlord/church ensuring they will be allowed to park there. Additionally, by including those parking plans and agreements into the SP, this provides us with a method by which we can enforce violations, should they start to park in the residential neighborhood nearby or on the side of the road. Let me know if you have additional questions. Lea Brumfield, Zoning Senior Planner County of Albemarle Department of Community Development Ibrumfield@albemarle.org 434.296.5832 ext. 3023 From: Tori Kanellopoulos Sent: Wednesday, September 19, 2018 12:03 PM To: Lea Brumfield <Ibrumfield@albemarle.org> Subject: RE: Zoning comments for SP20180015 Hi Lea, After talking with Megan, we have a few questions about the Zoning comments: 1. Are there state regulations on timing for the school day (e.g. how long it needs to be)? It seems that we would not be able to enforce those school regulations, but we could reference them. Unless it is somehow in the Comprehensive Plan? For the parking for special events: we think this could be addressed by having parents/attendees park at the other businesses, as they should be closed at 5 PM and would have plenty of parking. Thanks! Tori From: Lea Brumfield Sent: Tuesday, September 18, 2018 6:06 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: RE: Zoning comments for SP20180015 Noticed as I closed the doc the date was wrong. Fixed per attachment. Lea Brumfield, Zoning Senior Planner County of Albemarle Department of Community Development Ibrumfield@albemarle.org 434.296.5832 ext. 3023 From: Leah Brumfield Sent: Tuesday, September 18, 2018 6:04 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: Zoning comments for SP20180015 Hi Tori, Zoning's initial comments are attached and pasted in CountyView. Regards, Lea Brumfield, Zoning Senior Planner County of Albemarle Department of Community Development Ibrumfield@albemarle.org 434.296.5832 ext. 3023 From: Tori Kanellopoulos Sent: Thursday, September 20, 2018 9:43 AM To: 'Frederic Catlin' Cc: Steve Melton Subject: RE: Places29 North CAC Sept 20 Agenda Hi All, There will not be a map available, however there is a projector available, in case you would like to project a map. You could also include a map on the handout. If you want, you may use the projector for a PPT presentation as well, however it is not required. For the presentation (PPT or verbal), please make sure to include all of the important land use information. For this project, it is especially important to discuss parking, circulation (how drop off and pick up will work), hours of operation, any potential noise impacts, any special events (e.g. school plays in the evening), the number of students and staff (max), and that changes are only occurring to the interior of the building. You addressed many of these in your application already, and it is important for the public to hear them at the meeting as well. The presentation should be kept to about 10 minutes, in order to leave plenty of time for the public to ask questions. For number of handouts, that is somewhat hard to predict. I would say 50 should be plenty, but it is difficult to predict turnout. Please let me know if you have any other questions in the meantime. Best, Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Thursday, September 20, 2018 8:08 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Steve Melton <Steve@VirginiaLandCompany.com> Subject: Re: Places29 North CAC Sept 20 Agenda Thanks, Tori, for this information. I will have a handout about Montessori education in general and at the elementary level for the meeting. Will there be available to the public a map/plan that will be on an easel or as a handout or by some other means? Thanks again, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@ mccvmontessori.com On Sep 17, 2018, at 8:20 AM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: <Places29 CAC Sept 20 Agenda.docx> From: Frederic Catlin <director@mccvmontessori.com> Sent: Thursday, September 20, 2018 8:08 AM To: Tori Kanellopoulos Cc: Steve Melton Subject: Re: Places29 North CAC Sept 20 Agenda Thanks, Tori, for this information. I will have a handout about Montessori education in general and at the elementary level for the meeting. Will there be available to the public a map/plan that will be on an easel or as a handout or by some other means? Thanks again, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@mccvmontessori.com On Sep 17, 2018, at 8:20 AM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: <Places29 CAC Sept 20 Agenda.docx> From: Lea Brumfield Sent: Tuesday, September 18, 2018 6:06 PM To: Tori Kanellopoulos Subject: RE: Zoning comments for SP20180015 Attachments: c Noticed as I closed the doc the date was wrong. Fixed per attachment. Lea Brumfield, Zoning Senior Planner County of Albemarle Department of Community Development Ibrumfield@albemarle.org 434.296.5832 ext. 3023 From: Leah Brumfield Sent: Tuesday, September 18, 2018 6:04 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: Zoning comments for SP20180015 Hi Tori, Zoning's initial comments are attached and pasted in CountyView. Regards, Lea Brumfield, Zoning Senior Planner County of Albemarle Department of Community Development Ibrumfield@albemarle.org 434.296.5832 ext. 3023 From: Tori Kanellopoulos Sent: Monday, September 17, 2018 8:20 AM To: Steve Melton; 'Frederic Catlin' Subject: Places29 North CAC Sept 20 Agenda Attachments: Hi All, Attached is a copy of the agenda for your community meeting this Thursday, September 20t". The SP appears to be the first item on the agenda. I will be available to answer questions from the community related to the County's codes (e.g. Zoning) and Comprehensive Plan, as will at least one other staff member. Best, Tori Tori Kanellopoulos Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Christoph Scharnbeck <cscharnbeck@mybrb.com> Sent: Friday, September 14, 2018 5:09 PM To: Jeffrey Baker; Allison Wrabel; Ben Ledford -Work; Benjamin Ledford; brownsbattleships; Christina Weaver; Daphne Spain; David Mitchell; Emily Kilroy; Heather Stokes; Jerrod Smith; Nena Harrell; Norman Dill; Robert Holewinski; Robert J. Chisholm; Sean Tubbs1; Allison Wrabel; Tori Kanellopoulos; Rachel Falkenstein; Jeffrey Baker; Norman Dill; spain@virginia.edu; Steven Janes; brent@greenstonematerial.com; brent@hallsautobody.com Cc: Chris Scharnbeck3; Christoph Scharnbeck Subject: CAC P29-N - Agenda for Thursday 9-20 Attachments: 1AGFNDA - - - x Team, Attached is the agenda for out upcoming meeting, next Thursday 9-20. Please let me know if I have missed anything or if anything needs to be added. I will send out Sean Tubbs' Minutes from last meeting with a separate email. Have a good weekend everyone. Chris Chris Scharnbeck AVP Business Banking — Charlottesville Blue Ridge Bank T 434.973.0617 NMLS #618230 cscharnbeck(a)mybrb.com WwffifteHank website I facebook I twitter From: Christoph Scharnbeck Sent: Wednesday, September 12, 2018 5:24 PM To: jbaker@albemarle.org; awrabel@dailyprogress.com; bledford@eidensys.com; benjamin_ledford@hotmail.com; brownsbattleships@yahoo.com; Christina@realpropertyinc.com; dspain2@albemarle.org; dmitchell@gemc.com; ekilroy@albemarle.org; fourstokes@embarqmail.com; smith.jerrodm@gmail.com; ulcwww@embarqmail.com; ndill@albemarle.org; rdholew@aol.com; robertjchisholm@gmail.com; seantubbs@gmail.com; janes215@yahoo.com Cc: Chris Scharnbeck <scharnbeck65@gmail.com>; Christoph Scharnbeck <cscharnbeck@mybrb.com> Subject: SCHARNBECK Chris - AGAIN: CHANGE IN EMAIL Dear N29 CAC Members, Norman, Daphne, Jeff, and Emily Please take note that once again my primary email address has changed. About a month ago I passed along to you my personal email address, scharnbeck65@gmail.com to be used instead of my Union Bank email. This change was triggered by my change in employment. Over the last month I have made a major career change from Union to Blue Ridge Bank. While I enjoyed and have great respect for Union, Blue Ridge Bank is refreshingly different from all other banks I have worked for; It is very personable, flexible and innovative in its approach. My new role is a market wide position, allowing me to more directly impact the vitality of our local businesses. I also ask for some forbearance; This change has been a bit complex and very absorbing. I have not been top of my game organizationally for the CAC. Love Steve, but he stepped down at the possibly worst timing from my perspective. I have been distracted, but I hope that has not/will not impact our work at the CAC too much. Going forward it would be ideal if you used both of my email addresses to contact me. My personal email remains scharnbeck65@gmail.com My new work email however is my primary email going forward, cscharnbeck@mybrb.com . Thanks! On a different note, I will have the Agenda for upcoming meeting out to everyone soon. This will be another community invited meeting to hear from those moving proposal of a Montessori School in our neck of the woods. See you all Thursday, 20th Chris Scharnbeck AVP Business Banking — Charlottesville Blue Ridge Bank T 434.973.0617 NMLS #618230 cscharnbeck(a)mybrb.com Bll Bank website I facebook I twitter ---------- Forwarded message --------- From: Christoph H. Scharnbeck <chris.scharnbeck@bankatunion.com> Date: Mon, Aug 20, 2018 at 4:50 PM Subject: SCHARNBECK Chris - CHANGE IN EMAIL To: Jeffrey Baker <ibaker@albemarle.org>, Allison Wrabel <awrabel@dailyprogress.com>, Ben Ledford - Work <bledford@eidensys.com>, Benjamin Ledford <beniamin ledford@hotmail.com>, brownsbattleships <brownsbattleships@yahoo.com>, Christina Weaver <Christina@reaIpropertyinc.com>, Daphne Spain <dspain2@albemarle.org>, David Mitchell <dmitchell@gemc.com>, Emily Kilroy <ekilroy@albemarle.org>, Heather Stokes <fourstokes@embargmail.com>, Jerrod Smith <smith.ierrodm@Bmail.com>, Nena Harrell <ulcwww@embargmail.com>, Norman Dill <ndill@albemarle.or6>, Robert Holewinski <rdholew@aol.com>, Robert J. Chisholm <robertichisholm@gmail.com>, Sean Tubbsl <seantubbs@gmail.com>, Steven Janes <ianes215@vahoo.com> Cc: Chris Scharnbeck <scharnbeck65@gmail.com> Dear CAC members, Norman, Daphne, Jeff, and Emily Please take note of my change in email. Going forward please use scharnbeck65@gmail.com Thanks! Chris Scharnbeck Branch Manager T 434.970.1140 1 Ext. 5601 1 NMLS #618230 3290 Worth Crossing, Charlottesville, VA 22911 tN UP41ON SANK & From: Jeffrey Baker [mailto:ibaker@albemarle.org] Sent: Thursday, August 16, 2018 9:45 AM To: Christoph H. Scharnbeck; Allison Wrabel; Ben Ledford -Work; Benjamin Ledford; brownsbattleships; Christoph H. Scharnbeck; Christina Weaver; Daphne Spain; David Mitchell; Emily Kilroy; Heather Stokes; Jeffrey Baker; Jerrod Smith; Nena Harrell; Norman Dill; Robert Holewinski; Robert J. Chisholm; Sean Tubbs1; Steven Janes Cc: Christoph H. Scharnbeck; 'Chris Scharnbeck' Subject: RE: CAC N29 - for TODAY's MEETING: * Updated Agenda * Request for color print Chris, I can shoot off 11X17 copies of the panels and bring them tonight. Jeff P. Baker Neighborhood Planner Albemarle County Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x 3097 ibaker@albemarle.or� From: Christoph H. Scharnbeck <chris.scharnbeck@bankatunion.com> Sent: Thursday, August 16, 2018 9:36 AM To: Places29 North Community Advisory Committee <p29northcac@albemarle.org> Cc: Chris Scharnbeck <chris.scharnbeck@bankatunion.com>; 'Chris Scharnbeck' <scharnbeck65@gmail.com> Subject: CAC N29 - for TODAY's MEETING: * Updated Agenda * Request for color print Good morning N29 CAC, I have attached a slightly updated Agenda for our 6:00 meeting today. I also below am including again the link to the County's 4 presentation panels on the Rio SAP. They are fairly useless in grey -scale print. I tried to print them on my wife's color printer but had a technical issue. Do any of you have access to a color printer? If so, would you be willing to print may 6 of each panel for us? Thanks, let me know. See you at 18:00. Chris Here is the link: https://www.albemarle.org/department.asp?department=cdd&relpage=22967 Chris Scharnbeck Branch Manager T 434.970.1140 1 Ext. 5601 1 NMLS #618230 3290 Worth Crossing, Charlottesville, VA 22911 111 SANK & From: Christoph H. Scharnbeck Sent: Monday, August 13, 2018 5:37 PM To: 'Places29 North Community Advisory Committee' Cc: Christoph H. Scharnbeck Subject: Next CAC meeting, this Thursday 6:00 pm My last email had carried over the subject lien from a prior email. To eliminate chance of confusion I am re -sending.. From: Christoph H. Scharnbeck Sent: Monday, August 13, 2018 5:35 PM To: 'Places29 North Community Advisory Committee' Cc: 'Chris Scharnbeck' Subject: RE: Weigh-in on the Rio29 Design Scenarios Hello N29 CAC Our next meeting is soon upon us. I must admit I am not as prepared or ready to take over from Steven as I'd wish. His stepping aside came out of the blue (at least to me), was sudden and immediate. Ideally, I would have liked to have meet up with Steven since our last meeting to facilitate the transition. I wanted to check in with him to learn what had guided him in regard to deciding on each month's agenda. He and I both have been extremely busy during this time and so the transition meeting has not (yet) occurred. So I do not have a very dense agenda for the Thursday. What I have, I have attached. I have allowed for a few minutes for us to brainstorm a bit about our CAC, how to ensure it is relevant and impactful for our neck of the woods. See you all Thursday. Thanks. Chris Chris Scharnbeck Branch Manager T 434.970.1140 1 Ext. 5601 1 NMLS #618230 3290 Worth Crossing, Charlottesville, VA 22911 i 9113 IM rQ From: Christoph H. Scharnbeck Sent: Friday, August 10, 2018 9:35 AM To: 'Places29 North Community Advisory Committee' Cc: Christoph H. Scharnbeck; 'Chris Scharnbeck' Subject: RE: Weigh-in on the Rio29 Design Scenarios Good morning N29 CAC members. Robert and I were able to attend last night's Rio29 Design Scenario community presentation meeting the county hosted at the North Library. It was mostly a "putting it all together" type of presentation, so interesting in that way. Attendance was fairly good. Below is a link to the panels that were presented. Many of the parts you may have heard of or seen already in some form. There were a few concepts that were new to me and had a lot of face value: Pedestrian underpass under 29, Public Park behind North Library, Green Space and Trails that together make a nearly complete loop (not intentionally it seems but there may be value to considering closing the loop). Then there was a concept of a "dog -bone" traffic pattern applied to the 29 Rio over -pass. Interesting and looks nice. Not convinced there is enough space. There seemed consensus on the benefits of the pedestrian underpass under 29. (If the greenspace "loop" was actually closed and made a loop it would become even more attractive, I think.) Other concepts were familiar such as greater road connectivity, more ped/bike lanes, greater building heights - greatest at core and decreasing concentrically as move out from core. See you at our next meeting, 8-16. All the best. Chris https://www.albemarle.org/department.asp?department=cdd&relpage=22967 Chris Scharnbeck Branch Manager T 434.970.1140 1 Ext. 5601 1 NMLS #618230 3290 Worth Crossing, Charlottesville, VA 22911 BANK & ION TRUST From: Just a reminder: The Rio 29 SAP community meeting is today at 6 at the Northside Library Should be interesting. Please come if your schedule allows. Chris Chris Scharnbeck Branch Manager T 434.970.1140 I Ext. 5601 I NMLS #618230 3290 Worth Crossing, Charlottesville, VA 22911 lIS IN KI [] ffn (9 SANK & TRUST From: Rachel Falkenstein[maiIto: rfalkenstein@albemarle.org] Sent: Friday, August 03, 2018 11:42 AM To: Places29 Rio Community Advisory Committee; Places29 Hydraulic Community Advisory Committee; Places29 North Community Advisory Committee Subject: FW: Weigh-in on the Rio29 Design Scenarios CAC members, I wanted to remind you of the Rio29 Small Area Plan community meeting happening next Thursday at 6pm at the Northside Library (more info below). Please spread the word to your neighbors and I hope to see you there. Best, Rachel Rachel Falkenstein, AICP Senior Planner Albemarle County Community Development ph: 434.296.5832 ext. 3272 From: Albemarle County <newsletter@albemarle.org> Sent: Thursday, August 02, 2018 3:09 PM To: Rachel Falkenstein <rfalkenstein@albemarle.org> Subject: Weigh-in on the Rio29 Design Scenarios 0 Having trouble viewing this email? Click here 0 Rio29 Small Area Plan Update Wednesday, August 1, 2018 Topic: Rio29 Design Concepts - Final Draft WHEN: On Thursday, August 9, 2018, at 6:00 p.m., Albemarle County will host an open house to review the latest design concepts for the Rio29 Small Area Plan. The open house will be held in the Northside Library Meeting Room. Attendees will receive a brief presentation followed by an opportunity to review the design concepts, which include transportation, parks/amenities, building form/character, and implementation. Each topic will have its own station where attendees can provide feedback on the designs. Feedback will be shared with the Board of Supervisors and Planning Commission as they consider incorporating these final draft designs into the County's Comprehensive Plan. Thursday, August 9, 2018, at 6:00 p.m. WHERE: Northside Library Meeting Room 705 Rio Rd W, Charlottesville, VA 22901 Kids welcome! An activity for kids to share their own feedback will be provided. The design concepts were developed with feedback from ` the community over the past 2 years. If endorsed by the Board, these concepts will be incorporated into Small Area Plan document that will be adopted as part of the Comprehensive Plan. To learn more about the Rio29 small area plan, visit www.albemarle.org/Rio29SAP Sign up for the Places29 A -mail distribution list at www.albemarle.orR/amail 701 A Small Area Plan is a planning tool used to define a detailed plan for urban development and redevelopment Send your questions or in a focused area of strategic importance. The Rio/29 comments on the Rio29 Small Area Plan will devise a vision for the area around Small Area plan to senior Route 29 and Rio Road and create a roadmap for planner, Rachel Falkenstein implementation. The vision is guided by stakeholders that live, work, and play in and around the area and by the strategic goals adopted by the Board of Supervisors through the Comprehensive Plan, Places29 Master Plan, and Strategic Plan. The Plan will help incorporate the new Rio Road Grade -Separated Intersection with future land use, transportation and capital projects in the area. Join our mailing list Like us on Follow us on Facebook! Twitter! Follow us on Instagram! Video Stream BOS Meetings! County of Albemarle, 401 McIntire Road, Charlottesville, VA 22902 SafeUnsubscribeTm rfalkenstein@albemarle.org Forward this email I Update Profile I About our service provider Sent by newsletter(a)albemarle.org in collaboration with Try it free today This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain information that is confidential or proprietary. If you are not the intended recipient or receive this message in error, the sender does not intend delivery to you and does not waive any protections or other rights pertaining to this message and any attachments. Please contact the sender immediately by reply e-mail and delete the original message, including any attachments. This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain information that is confidential or proprietary. If you are not the intended recipient or receive this message in error, the sender does not intend delivery to you and does not waive any protections or other rights pertaining to this message and any attachments. Please contact the sender immediately by reply e-mail and delete the original message, including any attachments. From: Jeffrey Baker Sent: Wednesday, September 12, 2018 9:38 AM To: Christoph Scharnbeck Cc: Andrew Gast -Bray; David Benish; Rachel Falkenstein; Tori Kanellopoulos Subject: RE: Community Meeting for SP201800015 Montessori School Good morning Chris, Once the agenda is prepared for the next meeting, please send it to us so it can be posted. Appreciate it. Stay safe in the storm. Jeff P. Baker Neighborhood Planner Albemarle County Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x 3097 jbaker@albemarle.org From: Rachel Falkenstein Sent: Friday, September 7, 2018 1:01 PM To: Christoph Scharnbeck <cscharnbeck@mybrb.com>; Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Jeffrey Baker <jbaker@albemarle.org> Subject: RE: Community Meeting for SP201800015 Montessori School Hi Chris, I can weigh in on the Rio29 SAP. I am flexible on which day I come talk to the CAC. My presentation can be relatively short (15 min or so) but I'd like to leave plenty of time for discussion and feedback from the CAC as well. I don't think that the Montessori community meeting will be too lengthy either, but I'll defer to you how you'd like to schedule Rio29. Thanks, Rachel From: Christoph Scharnbeck <cscharnbeck@mybrb.com> Sent: Friday, September 07, 2018 12:29 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Rachel Falkenstein <rfalkenstein@albemarle.org>; Jeffrey Baker <jbaker@albemarle.org> Subject: RE: Community Meeting for SP201800015 Montessori School Thanks Tori. Jeff — you had teed up the folks from the SAP Rio to come do their presentation. I had lined up the gentleman to speak on "The Missing Middle". Depending on time needed for Montessori I may need to re -schedule on or both of those pieces. How flexible to you think the Rio SAP folks may be? Would they be open to coming next month if timing gets too tight? (I like the idea of their presentation and the Missing Middle together, so I might try to move both). Thanks. Chris Chris Scharnbeck AVP Business Banking — Charlottesville Blue Ridge Bank T 434.973.0617 NMLS #618230 cscharnbeck(@mybrb.com Blue Bank website I facebook I twitter From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Friday, September 07, 2018 9:57 AM To: Christoph Scharnbeck <cscharnbeck@mybrb.com> Cc: Rachel Falkenstein <rfalkenstein@albemarle.org>; Jeffrey Baker <ibaker@albemarle.org> Subject: RE: Community Meeting for SP201800015 Montessori School Hi Chris, I am cc'ing Rachel Falkenstein and Jeff Baker, as they have more expertise with neighborhood planning and can better assist in scheduling and timing. My estimate is 30 minutes for the SP, but they can correct me on that. I will let the applicant know that September 20th at 6 PM will work for their CAC meeting. I have already sent them the information they need for mailing the letters. Best, Tori From: Christoph Scharnbeck <cscharnbeck@mybrb.com> Sent: Friday, September 7, 2018 9:44 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Christoph Scharnbeck <cscharnbeck@mybrb.com> Subject: RE: Community Meeting for SP201800015 Montessori School I will make sure they are on — they can proceed with their mailings. Here is what I need to know: How much time should fairly be allocated to this? Just asking because I need to see if I am bumping one or two things off the agenda. Thanks. Chris Chris Scharnbeck AVP Business Banking — Charlottesville Blue Ridge Bank T 434.973.0617 NMLS #618230 cscharnbeck(cDmybrb.com ueft RaRk website I facebook I twitter From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Friday, September 07, 2018 8:08 AM To: Christoph Scharnbeck <cscharnbeck@mybrb.com> Subject: RE: Community Meeting for SP201800015 Montessori School Hi Chris, Thank you! Also, I heard back from the applicant, and they do want to have their meeting on September 20th. It would be useful for us from a planning standpoint as well, so that we can incorporate any community feedback there into the comments (due Oct 5th). Please confirm that they can be fit into the September 20th meeting at 6 PM at the Hollymead Fire Station. Best, Tori From: Christoph Scharnbeck <cscharnbeck@mybrb.com> Sent: Thursday, September 6, 2018 4:29 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Christoph Scharnbeck <cscharnbeck@mybrb.com> Subject: RE: Community Meeting for SP201800015 Montessori School I may have a contact in the HM HOA, but am not sure. Need to look into it if I do. Might just be a connection to a connection. I'll get back to you. Chris Chris Scharnbeck AVP Business Banking — Charlottesville Blue Ridge Bank T 434.973.0617 NMLS #618230 cscharnbeck(aDmybrb.com Stiff ffid Bali[ .11 website I facebook I twitter From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Thursday, September 06, 2018 3:37 PM To: Chris Scharnbeck <scharnbeck65@gmail.com>; Christoph Scharnbeck <cscharnbeck@mybrb.com> Subject: RE: Community Meeting for SP201800015 Montessori School Hi Chris, Thank you for your reply. We are updating your contact information to use the new email address you provided. I will check with the applicant on which day they prefer and get back to you as soon as I hear from them. Also, I was wondering if you have a contact in the Hollymead HOA that I could include for the applicant for the letters to adjacent owners? It would be helpful to send to the HOA as well, as they can pass it on to additional community members who may not be adjacent. Best, Tori From: Chris Scharnbeck <scharnbeck65@gmail.com> Sent: Thursday, September 6, 2018 1:26 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org>; cscharnbeck@mybrb.com; Chris Scharnbeck <scharnbeck65@gmail.com> Subject: Re: Community Meeting for SP201800015 Montessori School Hi Tori Thank for reaching out. Sorry my response is delayed by a day. I have just started a new position and have note been as good with keeping up with my personal email account. Going forward please use my new work email cscharnbeck@mvbrb.com Thanks. Regarding your request about the Montessori School in Hollymead: * This would be an interesting presentation and I believe would be appreciated by both CAC members and members of the community. * Timing seems a bit tight and our agenda for the 20th is already fairly full, so my sense is that if the school is ok with it, I think the October meeting would be better. -->However, if they are ok with the short time frame to get notifications out to the relevant neighbors, and if they prefer the September CAC meeting over the October one, in that case I'd work at finding a way to work them into the agenda. They would have more time to present in October, so for all those reasons, if they are ok with October, I would go that way. Let me know what you think and if we should work them in for 9-20. Thanks. Chris On Wed, Sep 5, 2018 at 3:57 PM Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Good Afternoon Chris, My name is Tori, and I am the Planner and Review Coordinator for the Special Use Permit Application for the Montessori School proposal in Holymead. Looking at the Places29 North CAC information on the County's website, the next meeting is September 20th. I was wondering what else is already on the agenda, and if it would be possible to add this application as well? If so, the applicant needs to send out the letters to adjacent owners ASAP. I am not sure if they would prefer to go on September 20th or October 18th, but I wanted to check with you first and see if Sept. 20th was an option. Best, Tori Tori Kanellopoulos Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Tori Kanellopoulos Sent: Monday, September 10, 2018 4:32 PM To: Rachel Falkenstein (rfalkenstein@albemarle.org); Jeffrey Baker; Norman Dill; 'spain@virginia.edu'; 'Christoph Scharnbeck' Subject: Places29 North CAC Community Meeting SP201800015 Hi All, The community meeting for SP201800015 (Montessori School) is set for Thursday, September 20`h at 6 PM at the Hollymead Fire Station, during the regularly scheduled Places29 North CAC meeting. The proposal is for a 1,970 sq. ft. Montessori School in an existing building. There would be no exterior changes to the building. The school would have approx. 3 staff members and up to 36 students grades 1- 6. Below is a legal description of the proposal: PROJECT: SP201800015 Albemarle Montessori School MAGISTERIAL DISTRICT: Rivanna TAX MAP/PARCEL(S): 04613201000021`0 LOCATION: 1560 Insurance Lane, Charlottesville VA 22911 PROPOSAL: New Special Use Permit to establish a 1,970 sq. ft. Montessori School in an existing building for grades 1-6, with a maximum enrollment of 36 students. The building would include one classroom and four office/storage areas. No residential units are proposed. PETITION: Sections 20.4.2 and 23.2.2(6) School of Special Instruction ZONING: PUD- Planned Unit Development — residential (3 — 34 units per acre), mixed with commercial, service and industrial uses. OVERLAY DISTRICT(S): Entrance Corridor, Airport Impact Area, Steep Slopes- Managed COMPREHENSIVE PLAN: Commercial Mixed Use — commercial, retail, employment uses, with supporting residential (no maximum density), office, or institutional uses in the Hollymead area of the Places29 Master Plan. Best, Tori Tori Kanellopoulos Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Tori Kanellopoulos Sent: Monday, September 10, 2018 4:26 PM To: 'Frederic Catlin' Cc: Steve Melton Subject: RE: Albemarle Montessori Community Meeting Invitation Letter Hi All, Thank you for the revision with the short timeframe! Please let us know if you have any questions before the CAC meeting. Best, Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Monday, September 10, 2018 1:34 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Steve Melton <Steve@VirginiaLandCompany.com> Subject: Re: Albemarle Montessori Community Meeting Invitation Letter Thanks, Tori. Steve is getting it ready to post. Here is the revision: Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@mccvmontessori.com On Sep 10, 2018, at 8:55 AM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi All, Here are my comments for the letter: 1. Add a sentence at the end of the second paragraph to say "No residential units are being proposed." 2. The original proposal lists a maximum of 36 students, while the letter says 35. Please change the letter to 36 to match the proposal (unless the maximum has changed to 35, in which case the letter is fine). 3. The original proposal lists the existing adjacent use as a daycare, while the letter lists it as a preschool. Please clarify in the letter if it is a daycare or preschool, or both. If the letter is already correct, there is no need to change it. 4. For the Tax Map Parcel number, please list the full number: 046B20100002F0, with no dashes, so that it is easier for people to input into GIS. 5. For the file number at the top of the page, remove the space between SP and the number. 6. In the second paragraph, add a sentence to indicate that the proposal is in the Places29 North Master Plan area. Once you have made these changes, you may send out the letters. Please email me a copy of the final letter once you have sent them out to adjacent owners. Please also email a copy to the Board member (Norman Dill), PC member (Daphne Spain) and CAC Chair (Chris Sharnbeck): BOS Member: Norman Dill (ndill@albemarle.org) PC Member: Daphne Spain (spain@virginia.edu) CAC Chair: Chris Sharnbeck (cscharnbeck@mvbrb.com) Please let me know if you have any questions. Also, please confirm with me once you have sent out the letters today, so that I may let the BOS and PC members know that the letters have been sent and the meeting is official. Best, Tori Tori Kanellopoulos Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Frederic Catlin <director@mccvmontessori.com> Sent: Sunday, September 9, 2018 5:56 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Steve Melton <Steve@Virginia LandCompany.com> Subject: Albemarle Montessori Community Meeting Invitation Letter Good Day, Tori, Here is the proposed letter for your review. Please let Steve and me if it is satisfactory or needs amending. With thanks, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@ mccvmontessori.com From: Steve Melton <steve@virginialandcompany.com> Sent: Monday, September 10, 2018 2:07 PM To: Tori Kanellopoulos Subject: Chris Sharnbeck CAC Chair Tori — Could you tell me whether Chris is a man or woman so I can address the email correctly, please. Thanks, Steve P.S. I have emailed copies of the letter to Norman Dill and Daphne Spain. Stephen M. Melton Realtor Virginia Land Company Of Charlottesville, Inc. P.O. Box 8147 195 Riverbend Drive Charlottesville, VA 22906 Office: (434) 979-8181 Fax: (434) 296-3510 Cell: (434) 906-2588 Home: (434) 823-2588 Steve(aiVirginiaLandCompany.com (NEW EMAIL) Commercial Sales -Leasing -Property Management From: Frederic Catlin <director@mccvmontessori.com> Sent: Monday, September 10, 2018 1:34 PM To: Tori Kanellopoulos Cc: Steve Melton Subject: Re: Albemarle Montessori Community Meeting Invitation Letter Attachments: Thanks, Tori. Steve is getting it ready to post. Here is the revision: Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@mccvmontessori.com On Sep 10, 2018, at 8:55 AM, Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Hi All, Here are my comments for the letter: 1. Add a sentence at the end of the second paragraph to say "No residential units are being proposed." 2. The original proposal lists a maximum of 36 students, while the letter says 35. Please change the letter to 36 to match the proposal (unless the maximum has changed to 35, in which case the letter is fine). 3. The original proposal lists the existing adjacent use as a daycare, while the letter lists it as a preschool. Please clarify in the letter if it is a daycare or preschool, or both. If the letter is already correct, there is no need to change it. 4. For the Tax Map Parcel number, please list the full number: 046B20100002F0, with no dashes, so that it is easier for people to input into GIS. 5. For the file number at the top of the page, remove the space between SP and the number. 6. In the second paragraph, add a sentence to indicate that the proposal is in the Places29 North Master Plan area. Once you have made these changes, you may send out the letters. Please email me a copy of the final letter once you have sent them out to adjacent owners. Please also email a copy to the Board member (Norman Dill), PC member (Daphne Spain) and CAC Chair (Chris Sharnbeck): BOS Member: Norman Dill (ndill@albemarle.org) PC Member: Daphne Spain (spain@virginia.edu) CAC Chair: Chris Sharnbeck (cscharnbeck@mybrb.com) Please let me know if you have any questions. Also, please confirm with me once you have sent out the letters today, so that I may let the BOS and PC members know that the letters have been sent and the meeting is official. Best, Tori Tori Kanellopoulos Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Frederic Catlin <director@mccvmontessori.com> Sent: Sunday, September 9, 2018 5:56 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Steve Melton <Steve@VirginiaLandCompany.com> Subject: Albemarle Montessori Community Meeting Invitation Letter Good Day, Tori, Here is the proposed letter for your review. Please let Steve and me if it is satisfactory or needs amending. With thanks, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@ mccvmontessori.com From: Steve Melton <steve@virginialandcompany.com> Sent: Monday, September 10, 2018 12:02 PM To: Tori Kanellopoulos Subject: FW: Message from KM_C364e Attachments: f Tori — Attached, is the final copy of the letter that is being mailed this morning, at the main Post Office. Our office prepared the mailing after Fred signed the letter since we go to the Post Office every day around 11:30. I will also e-mail Norman Dill, Daphne Spain and Chris Sharnbeck a copy of the letter. Thank you very much for your assistance with this application, it was much appreciated. Thanks again, Steve Stephen M. Melton Realtor Virginia Land Company Of Charlottesville, Inc. P.O. Box 8147 195 Riverbend Drive Charlottesville, VA 22906 Office: (434) 979-8181 Fax: (434) 296-3510 Cell: (434) 906-2588 Home: (434) 823-2588 Steve@VirginiaLandCompany.com (NEW EMAIL) Commercial Sales -Leasing -Property Management Steve From: copier@virginialandcompany.com <copier@virginialandcompany.com> Sent: Monday, September 10, 2018 12:01 AM To: Steve@Virginialandcompany.com Subject: Message from KM_C364e From: Tori Kanellopoulos Sent: Monday, September 10, 2018 8:56 AM To: 'Frederic Catlin' Cc: Steve Melton Subject: RE: Albemarle Montessori Community Meeting Invitation Letter Hi All, Here are my comments for the letter: 1. Add a sentence at the end of the second paragraph to say "No residential units are being proposed." 2. The original proposal lists a maximum of 36 students, while the letter says 35. Please change the letter to 36 to match the proposal (unless the maximum has changed to 35, in which case the letter is fine). 3. The original proposal lists the existing adjacent use as a daycare, while the letter lists it as a preschool. Please clarify in the letter if it is a daycare or preschool, or both. If the letter is already correct, there is no need to change it. 4. For the Tax Map Parcel number, please list the full number: 046B20100002F0, with no dashes, so that it is easier for people to input into GIS. 5. For the file number at the top of the page, remove the space between SP and the number. 6. In the second paragraph, add a sentence to indicate that the proposal is in the Places29 North Master Plan area. Once you have made these changes, you may send out the letters. Please email me a copy of the final letter once you have sent them out to adjacent owners. Please also email a copy to the Board member (Norman Dill), PC member (Daphne Spain) and CAC Chair (Chris Sharnbeck): BOS Member: Norman Dill (ndill@albemarle.org) PC Member: Daphne Spain (spain@virginia.edu) CAC Chair: Chris Sharnbeck (cscharnbeck@mvbrb.com) Please let me know if you have any questions. Also, please confirm with me once you have sent out the letters today, so that I may let the BOS and PC members know that the letters have been sent and the meeting is official. Best, Tori Tori Kanellopoulos Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Frederic Catlin <director@mccvmontessori.com> Sent: Sunday, September 9, 2018 5:56 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Steve Melton <Steve@VirginiaLandCompany.com> Subject: Albemarle Montessori Community Meeting Invitation Letter Good Day, Tori, Here is the proposed letter for your review. Please let Steve and me if it is satisfactory or needs amending. With thanks, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@ mccvmontessori.com From: Tori Kanellopoulos Sent: Monday, September 10, 2018 8:07 AM To: 'Frederic Catlin' Cc: Steve Melton Subject: RE: Albemarle Montessori Community Meeting Invitation Letter Hi All, I will review this letter this morning and get back to you shortly. Thank you for sending the draft! Best, Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Sunday, September 9, 2018 5:56 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Steve Melton <Steve@Virginia LandCompany.com> Subject: Albemarle Montessori Community Meeting Invitation Letter Good Day, Tori, Here is the proposed letter for your review. Please let Steve and me if it is satisfactory or needs amending. With thanks, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@ mccvmontessori.com From: Frederic Catlin <director@mccvmontessori.com> Sent: Sunday, September 9, 2018 5:56 PM To: Tori Kanellopoulos Cc: Steve Melton Subject: Albemarle Montessori Community Meeting Invitation Letter Attachments: Good Day, Tori, Here is the proposed letter for your review. Please let Steve and me if it is satisfactory or needs amending. With thanks, Fred Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@mccvmontessori.com From: Sent: To: Subject: Attachments: Hi Steve and Fred, Tori Kanellopoulos Friday, September 7, 2018 1:18 PM 'director@ mccvmontessori.com' SP201800015 GuiclCinPe fnr Template.docx Please see attached notification list, community meeting guidelines, and the template letter for your use. Please remember to also include the BOS Member, PC Member and CAC Chair in your notification. Please send me a copy before you send out the letter, and also a copy when you send it out. If you can send me a draft of the letter today that would be ideal, so that you can send the letters out on Monday. The meeting is scheduled for September 20`h, at 6:00 PM at the Hollymead Fire Station. BOS Member: Norman Dill (ndill@albemarle.org) PC Member: Daphne Spain (spain@virginia.edu) CAC Chair: Chris Sharnbeck (cscharnbeck@mvbrb.com) Let me know if you have any questions. Best, Tori Tori Kanellopoulos Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Rachel Falkenstein Sent: Friday, September 7, 2018 1:01 PM To: Christoph Scharnbeck; Tori Kanellopoulos Cc: Jeffrey Baker Subject: RE: Community Meeting for SP201800015 Montessori School Hi Chris, I can weigh in on the Rio29 SAP. I am flexible on which day I come talk to the CAC. My presentation can be relatively short (15 min or so) but I'd like to leave plenty of time for discussion and feedback from the CAC as well. I don't think that the Montessori community meeting will be too lengthy either, but I'll defer to you how you'd like to schedule Rio29. Thanks, Rachel From: Christoph Scharnbeck <cscharnbeck@mybrb.com> Sent: Friday, September 07, 2018 12:29 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Rachel Falkenstein <rfalkenstein@albemarle.org>; Jeffrey Baker <jbaker@albemarle.org> Subject: RE: Community Meeting for SP201800015 Montessori School Thanks Tori. Jeff — you had teed up the folks from the SAP Rio to come do their presentation. I had lined up the gentleman to speak on "The Missing Middle". Depending on time needed for Montessori I may need to re -schedule on or both of those pieces. How flexible to you think the Rio SAP folks may be? Would they be open to coming next month if timing gets too tight? (I like the idea of their presentation and the Missing Middle together, so I might try to move both). Thanks. Chris Chris Scharnbeck AVP Business Banking — Charlottesville Blue Ridge Bank T 434.973.0617 NMLS #618230 cscharnbeck(a)mybrb.com BlueRank website I facebook I twitter From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Friday, September 07, 2018 9:57 AM To: Christoph Scharnbeck <cscharnbeck@mybrb.com> Cc: Rachel Falkenstein <rfalkenstein@albemarle.org>; Jeffrey Baker <ibaker@albemarle.org> Subject: RE: Community Meeting for SP201800015 Montessori School Hi Chris, I am cc'ing Rachel Falkenstein and Jeff Baker, as they have more expertise with neighborhood planning and can better assist in scheduling and timing. My estimate is 30 minutes for the SP, but they can correct me on that. I will let the applicant know that September 20t" at 6 PM will work for their CAC meeting. I have already sent them the information they need for mailing the letters. Best, Tori From: Christoph Scharnbeck <cscharnbeck@mybrb.com> Sent: Friday, September 7, 2018 9:44 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Christoph Scharnbeck <cscharnbeck@mybrb.com> Subject: RE: Community Meeting for SP201800015 Montessori School I will make sure they are on — they can proceed with their mailings. Here is what I need to know: How much time should fairly be allocated to this? Just asking because I need to see if I am bumping one or two things off the agenda. Thanks. Chris Chris Scharnbeck AVP Business Banking — Charlottesville Blue Ridge Bank T 434.973.0617 NMLS #618230 cscharnbeck(a-)mybrb.com Hlue Bank " website I facebook I twitter From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Friday, September 07, 2018 8:08 AM To: Christoph Scharnbeck <cscharnbeck@mybrb.com> Subject: RE: Community Meeting for SP201800015 Montessori School Hi Chris, Thank you! Also, I heard back from the applicant, and they do want to have their meeting on September 20th. It would be useful for us from a planning standpoint as well, so that we can incorporate any community feedback there into the comments (due Oct 51h). Please confirm that they can be fit into the September 201h meeting at 6 PM at the Hollymead Fire Station. Best, Tori From: Christoph Scharnbeck <cscharnbeck@mybrb.com> Sent: Thursday, September 6, 2018 4:29 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Christoph Scharnbeck <cscharnbeck@mybrb.com> Subject: RE: Community Meeting for SP201800015 Montessori School I may have a contact in the HM HOA, but am not sure. Need to look into it if I do. Might just be a connection to a connection. I'll get back to you. Chris Chris Scharnbeck AVID Business Banking — Charlottesville Blue Ridge Bank T 434.973.0617 NMLS #618230 cscharnbeck(a)mybrb.com HlBan k -,MR website I facebook I twitter From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Thursday, September 06, 2018 3:37 PM To: Chris Scharnbeck <scharnbeck65@gmail.com>; Christoph Scharnbeck <cscharnbeck@mybrb.com> Subject: RE: Community Meeting for SP201800015 Montessori School Hi Chris, Thank you for your reply. We are updating your contact information to use the new email address you provided. I will check with the applicant on which day they prefer and get back to you as soon as I hear from them. Also, I was wondering if you have a contact in the Hollymead HOA that I could include for the applicant for the letters to adjacent owners? It would be helpful to send to the HOA as well, as they can pass it on to additional community members who may not be adjacent. Best, Tori From: Chris Scharnbeck <scharnbeck65@gmail.com> Sent: Thursday, September 6, 2018 1:26 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org>; cscharnbeck@mybrb.com; Chris Scharnbeck <scharnbeck65@gmail.com> Subject: Re: Community Meeting for SP201800015 Montessori School Hi Tori Thank for reaching out. Sorry my response is delayed by a day. I have just started a new position and have note been as good with keeping up with my personal email account. Going forward please use my new work email cscharnbeck@mvbrb.com Thanks. Regarding your request about the Montessori School in Hollymead: * This would be an interesting presentation and I believe would be appreciated by both CAC members and members of the community. * Timing seems a bit tight and our agenda for the 20th is already fairly full, so my sense is that if the school is ok with it, I think the October meeting would be better. -->However, if they are ok with the short time frame to get notifications out to the relevant neighbors, and if they prefer the September CAC meeting over the October one, in that case I'd work at finding a way to work them into the agenda. They would have more time to present in October, so for all those reasons, if they are ok with October, I would go that way. Let me know what you think and if we should work them in for 9-20. Thanks. Chris On Wed, Sep 5, 2018 at 3:57 PM Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Good Afternoon Chris, My name is Tori, and I am the Planner and Review Coordinator for the Special Use Permit Application for the Montessori School proposal in Holymead. Looking at the Places29 North CAC information on the County's website, the next meeting is September 20th. I was wondering what else is already on the agenda, and if it would be possible to add this application as well? If so, the applicant needs to send out the letters to adjacent owners ASAP. I am not sure if they would prefer to go on September 20th or October 18th, but I wanted to check with you first and see if Sept. 20th was an option. Best, Tori Tori Kanellopoulos Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Christoph Scharnbeck <cscharnbeck@mybrb.com> Sent: Friday, September 7, 2018 12:29 PM To: Tori Kanellopoulos Cc: Rachel Falkenstein; Jeffrey Baker Subject: RE: Community Meeting for SP201800015 Montessori School Thanks Tori. Jeff — you had teed up the folks from the SAP Rio to come do their presentation. I had lined up the gentleman to speak on "The Missing Middle". Depending on time needed for Montessori I may need to re -schedule on or both of those pieces. How flexible to you think the Rio SAP folks may be? Would they be open to coming next month if timing gets too tight? (I like the idea of their presentation and the Missing Middle together, so I might try to move both). Thanks. Chris Chris Scharnbeck AVP Business Banking — Charlottesville Blue Ridge Bank T 434.973.0617 NMLS #618230 cscharnbeck(a)mybrb.com Sftiw Ridgy Bank .11 website I facebook I twitter From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Friday, September 07, 2018 9:57 AM To: Christoph Scharnbeck <cscharnbeck@mybrb.com> Cc: Rachel Falkenstein <rfalkenstein@albemarle.org>; Jeffrey Baker <jbaker@albemarle.org> Subject: RE: Community Meeting for SP201800015 Montessori School Hi Chris, I am cc'ing Rachel Falkenstein and Jeff Baker, as they have more expertise with neighborhood planning and can better assist in scheduling and timing. My estimate is 30 minutes for the SP, but they can correct me on that. I will let the applicant know that September 20t" at 6 PM will work for their CAC meeting. I have already sent them the information they need for mailing the letters. Best, Tori From: Christoph Scharnbeck <cscharnbeck@mybrb.com> Sent: Friday, September 7, 2018 9:44 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Christoph Scharnbeck <cscharnbeck@mybrb.com> Subject: RE: Community Meeting for SP201800015 Montessori School I will make sure they are on — they can proceed with their mailings. Here is what I need to know: How much time should fairly be allocated to this? Just asking because I need to see if I am bumping one or two things off the agenda. Thanks. Chris Chris Scharnbeck AVP Business Banking — Charlottesville Blue Ridge Bank T 434.973.0617 NMLS #618230 cscharnbeck(a)mybrb.com website I facebook I twitter From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Friday, September 07, 2018 8:08 AM To: Christoph Scharnbeck <cscharnbeck@mybrb.com> Subject: RE: Community Meeting for SP201800015 Montessori School Hi Chris, Thank you! Also, I heard back from the applicant, and they do want to have their meeting on September 201". It would be useful for us from a planning standpoint as well, so that we can incorporate any community feedback there into the comments (due Oct 51"). Please confirm that they can be fit into the September 201" meeting at 6 PM at the Hollymead Fire Station. Best, Tori From: Christoph Scharnbeck <cscharnbeck@mybrb.com> Sent: Thursday, September 6, 2018 4:29 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Christoph Scharnbeck <cscharnbeck@mybrb.com> Subject: RE: Community Meeting for SP201800015 Montessori School I may have a contact in the HM HOA, but am not sure. Need to look into it if I do. Might just be a connection to a connection. I'll get back to you. Chris Chris Scharnbeck AVP Business Banking — Charlottesville Blue Ridge Bank T 434.973.0617 NMLS #618230 cscharnbeck(a)mybrb.com Bll Bank website I facebook I twitter From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Thursday, September 06, 2018 3:37 PM To: Chris Scharnbeck <scharnbeck65@gmail.com>; Christoph Scharnbeck <cscharnbeck@mybrb.com> Subject: RE: Community Meeting for SP201800015 Montessori School Hi Chris, Thank you for your reply. We are updating your contact information to use the new email address you provided. I will check with the applicant on which day they prefer and get back to you as soon as I hear from them. Also, I was wondering if you have a contact in the Hollymead HOA that I could include for the applicant for the letters to adjacent owners? It would be helpful to send to the HOA as well, as they can pass it on to additional community members who may not be adjacent. Best, Tori From: Chris Scharnbeck <scharnbeck65@gmail.com> Sent: Thursday, September 6, 2018 1:26 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org>; cscharnbeck@mvbrb.com; Chris Scharnbeck <scharnbeck65@gmail.com> Subject: Re: Community Meeting for SP201800015 Montessori School Hi Tori Thank for reaching out. Sorry my response is delayed by a day. I have just started a new position and have note been as good with keeping up with my personal email account. Going forward please use my new work email cscharnbeck@mvbrb.com Thanks. Regarding your request about the Montessori School in Hollymead: * This would be an interesting presentation and I believe would be appreciated by both CAC members and members of the community. * Timing seems a bit tight and our agenda for the 20th is already fairly full, so my sense is that if the school is ok with it, I think the October meeting would be better. -->However, if they are ok with the short time frame to get notifications out to the relevant neighbors, and if they prefer the September CAC meeting over the October one, in that case I'd work at finding a way to work them into the agenda. They would have more time to present in October, so for all those reasons, if they are ok with October, I would go that way. Let me know what you think and if we should work them in for 9-20. Thanks. Chris On Wed, Sep 5, 2018 at 3:57 PM Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Good Afternoon Chris, My name is Tori, and I am the Planner and Review Coordinator for the Special Use Permit Application for the Montessori School proposal in Holymead. Looking at the Places29 North CAC information on the County's website, the next meeting is September 20th. I was wondering what else is already on the agenda, and if it would be possible to add this application as well? If so, the applicant needs to send out the letters to adjacent owners ASAP. I am not sure if they would prefer to go on September 201h or October 181h, but I wanted to check with you first and see if Sept. 20th was an option. Best, Tori Tori Kanellopoulos Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Tori Kanellopoulos Sent: Friday, September 7, 2018 9:58 AM To: 'Frederic Catlin' Cc: 'Steve Melton' Subject: RE: Albemarle Montessori SP201800015 Just heard back from the CAC Chair- you are on the agenda for September 201h at 6 PM. Please send me a draft copy of the letter to adjacent owners as soon as possible so that the letters can be sent out Monday. Then we should be all set! From: Tori Kanellopoulos Sent: Friday, September 7, 2018 8:36 AM To: 'Frederic Catlin' <director@mccvmontessori.com> Cc: Steve Melton <Steve@VirginiaLandCompany.com> Subject: RE: Albemarle Montessori SP201800015 Hi Fred, I understand wanting to have the community meeting sooner rather than later; it is also helpful for us to have the community feedback before our comments are due. I let the CAC Chair know that September 201h would be the better date and am confirming that he will fit you in. He said it would be a little tight, but doable. The letters to adjacent owners will need to go out by the end of the day next Monday (Sept 10). 1 just sent an email to you all with the necessary attachments. The excel spreadsheet contains the names and addresses of adjacent owners who will need to be mailed a copy of the letter. There is a template for writing the letter, as well as the guidelines document explaining the full process. Please send me a draft copy of the letter (over email; ideally today) before it goes out, and again send me a copy (email) when you send out the letters. You will also need to email a final copy to the CAC Chair and PC and BOS members, whose contact information is also in that email. Please let me know if you have any questions, and feel free to email or call me. I have a few meetings but will mostly be around. Best, Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Friday, September 7, 2018 8:04 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Steve Melton <Steve@VirginiaLandCompany.com> Subject: Albemarle Montessori SP201800015 Good Morning, Ms. Kanellopoulos, Steve Melton passed on your emails. We want to be earnest and timely in our effort to achieve this SUP; therefore, September 20 seems like the right way to go. I am a filltime teacher, but I will call you in the late morning/early afternoon to see what you need from me before the upcoming deadline. With thanks, Fred Catlin Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@ mccvmontessori.com From: Christoph Scharnbeck <cscharnbeck@mybrb.com> Sent: Friday, September 7, 2018 9:44 AM To: Tori Kanellopoulos Cc: Christoph Scharnbeck Subject: RE: Community Meeting for SP201800015 Montessori School I will make sure they are on —they can proceed with their mailings. Here is what I need to know: How much time should fairly be allocated to this? Just asking because I need to see if I am bumping one or two things off the agenda. Thanks. Chris Chris Scharnbeck AVP Business Banking — Charlottesville Blue Ridge Bank T 434.973.0617 NMLS #618230 cscharnbeck(a-)mybrb.com Hlueft4rHank website I facebook I twitter From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Friday, September 07, 2018 8:08 AM To: Christoph Scharnbeck <cscharnbeck@mybrb.com> Subject: RE: Community Meeting for SP201800015 Montessori School Hi Chris, Thank you! Also, I heard back from the applicant, and they do want to have their meeting on September 201". It would be useful for us from a planning standpoint as well, so that we can incorporate any community feedback there into the comments (due Oct 51"). Please confirm that they can be fit into the September 201" meeting at 6 PM at the Hollymead Fire Station. Best, Tori From: Christoph Scharnbeck <cscharnbeck@mybrb.com> Sent: Thursday, September 6, 2018 4:29 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Christoph Scharnbeck <cscharnbeck@mybrb.com> Subject: RE: Community Meeting for SP201800015 Montessori School I may have a contact in the HM HOA, but am not sure. Need to look into it if I do. Might just be a connection to a connection. I'll get back to you. Chris Chris Scharnbeck AVP Business Banking — Charlottesville Blue Ridge Bank T 434.973.0617 NMLS #618230 cscharnbeck(a)mybrb.com Bll Bank website I facebook I twitter From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Thursday, September 06, 2018 3:37 PM To: Chris Scharnbeck <scharnbeck65@gmail.com>; Christoph Scharnbeck <cscharnbeck@mybrb.com> Subject: RE: Community Meeting for SP201800015 Montessori School Hi Chris, Thank you for your reply. We are updating your contact information to use the new email address you provided. I will check with the applicant on which day they prefer and get back to you as soon as I hear from them. Also, I was wondering if you have a contact in the Hollymead HOA that I could include for the applicant for the letters to adjacent owners? It would be helpful to send to the HOA as well, as they can pass it on to additional community members who may not be adjacent. Best, Tori From: Chris Scharnbeck <scharnbeck65@gmail.com> Sent: Thursday, September 6, 2018 1:26 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org>; cscharnbeck@mvbrb.com; Chris Scharnbeck <scharnbeck65@gmail.com> Subject: Re: Community Meeting for SP201800015 Montessori School Hi Tori Thank for reaching out. Sorry my response is delayed by a day. I have just started a new position and have note been as good with keeping up with my personal email account. Going forward please use my new work email cscharnbeck@mvbrb.com Thanks. Regarding your request about the Montessori School in Hollymead: * This would be an interesting presentation and I believe would be appreciated by both CAC members and members of the community. * Timing seems a bit tight and our agenda for the 20th is already fairly full, so my sense is that if the school is ok with it, I think the October meeting would be better. -->However, if they are ok with the short time frame to get notifications out to the relevant neighbors, and if they prefer the September CAC meeting over the October one, in that case I'd work at finding a way to work them into the agenda. They would have more time to present in October, so for all those reasons, if they are ok with October, I would go that way. Let me know what you think and if we should work them in for 9-20. Thanks. Chris On Wed, Sep 5, 2018 at 3:57 PM Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Good Afternoon Chris, My name is Tori, and I am the Planner and Review Coordinator for the Special Use Permit Application for the Montessori School proposal in Holymead. Looking at the Places29 North CAC information on the County's website, the next meeting is September 20th. I was wondering what else is already on the agenda, and if it would be possible to add this application as well? If so, the applicant needs to send out the letters to adjacent owners ASAP. I am not sure if they would prefer to go on September 201h or October 181h, but I wanted to check with you first and see if Sept. 20th was an option. Best, Tori Tori Kanellopoulos Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Tori Kanellopoulos Sent: Friday, September 7, 2018 8:36 AM To: 'Frederic Catlin' Cc: Steve Melton Subject: RE: Albemarle Montessori SP201800015 Hi Fred, I understand wanting to have the community meeting sooner rather than later; it is also helpful for us to have the community feedback before our comments are due. I let the CAC Chair know that September 201" would be the better date and am confirming that he will fit you in. He said it would be a little tight, but doable. The letters to adjacent owners will need to go out by the end of the day next Monday (Sept 10). 1 just sent an email to you all with the necessary attachments. The excel spreadsheet contains the names and addresses of adjacent owners who will need to be mailed a copy of the letter. There is a template for writing the letter, as well as the guidelines document explaining the full process. Please send me a draft copy of the letter (over email; ideally today) before it goes out, and again send me a copy (email) when you send out the letters. You will also need to email a final copy to the CAC Chair and PC and BOS members, whose contact information is also in that email. Please let me know if you have any questions, and feel free to email or call me. I have a few meetings but will mostly be around. Best, Tori From: Frederic Catlin <director@mccvmontessori.com> Sent: Friday, September 7, 2018 8:04 AM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Cc: Steve Melton <Steve@VirginiaLandCompany.com> Subject: Albemarle Montessori SP201800015 Good Morning, Ms. Kanellopoulos, Steve Melton passed on your emails. We want to be earnest and timely in our effort to achieve this SUP; therefore, September 20 seems like the right way to go. I am a filltime teacher, but I will call you in the late morning/early afternoon to see what you need from me before the upcoming deadline. With thanks, Fred Catlin Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director@ mccvmontessori.com From: Tori Kanellopoulos Sent: Friday, September 7, 2018 8:31 AM To: 'director@ mccvmontessori.com';'Steve Melton' Subject: SP201800015 Montessori School- Community Meeting Notification List Attachments: ; KP Community Meeting 5 Addresses for Adj Owners.xls Hi Steve and Fred, Please see attached notification list, community meeting guidelines, and the template letter for your use. Please remember to also include the BOS Member, PC Member and CAC Chair in your notification. Please send me a copy before you send out the letter, and also a copy when you send it out. If you can send me a draft of the letter today that would be ideal, so that you can send the letters out on Monday. The meeting is scheduled for September 20`h, at 6:00 PM at the Hollymead Fire Station. BOS Member: Norman Dill (ndill@albemarle.org) PC Member: Daphne Spain (spain@virginia.edu) CAC Chair: Chris Sharnbeck (cscharnbeck@mvbrb.com) Let me know if you have any questions. Best, Tori Tori Kanellopoulos Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Frederic Catlin <director@mccvmontessori.com> Sent: Friday, September 7, 2018 8:04 AM To: Tori Kanellopoulos Cc: Steve Melton Subject: Albemarle Montessori SP201800015 Good Morning, Ms. Kanellopoulos, Steve Melton passed on your emails. We want to be earnest and timely in our effort to achieve this SUP; therefore, September 20 seems like the right way to go. I am a filltime teacher, but I will call you in the late morning/early afternoon to see what you need from me before the upcoming deadline. With thanks, Fred Catlin Frederic F. Catlin Executive Director Albemarle Montessori Children's Community/MCCV Street: 1550 Insurance Lane Charlottesville, Virginia Mail: P.O. Box 306 Washington, VA 22747 (540) 671-9894 director(@ mccvmontessori.com From: Christoph Scharnbeck <cscharnbeck@mybrb.com> Sent: Thursday, September 6, 2018 4:29 PM To: Tori Kanellopoulos Cc: Christoph Scharnbeck Subject: RE: Community Meeting for SP201800015 Montessori School I may have a contact in the HM HOA, but am not sure. Need to look into it if I do. Might just be a connection to a connection. I'll get back to you. Chris Chris Scharnbeck AVP Business Banking — Charlottesville Blue Ridge Bank T 434.973.0617 NMLS #618230 cscharnbeck(aDmybrb.com Blueft* Brisk website I facebook I twitter From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Thursday, September 06, 2018 3:37 PM To: Chris Scharnbeck <scharnbeck65@gmail.com>; Christoph Scharnbeck <cscharnbeck@mybrb.com> Subject: RE: Community Meeting for SP201800015 Montessori School Hi Chris, Thank you for your reply. We are updating your contact information to use the new email address you provided. I will check with the applicant on which day they prefer and get back to you as soon as I hear from them. Also, I was wondering if you have a contact in the Hollymead HOA that I could include for the applicant for the letters to adjacent owners? It would be helpful to send to the HOA as well, as they can pass it on to additional community members who may not be adjacent. Best, Tori From: Chris Scharnbeck <scharnbeck65@gmail.com> Sent: Thursday, September 6, 2018 1:26 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org>; cscharnbeck@mybrb.com; Chris Scharnbeck <scharnbeck65@gmail.com> Subject: Re: Community Meeting for SP201800015 Montessori School Hi Tori Thank for reaching out. Sorry my response is delayed by a day. I have just started a new position and have note been as good with keeping up with my personal email account. Going forward please use my new work email cscharnbeck@mvbrb.com Thanks. Regarding your request about the Montessori School in Hollymead: * This would be an interesting presentation and I believe would be appreciated by both CAC members and members of the community. * Timing seems a bit tight and our agenda for the 20th is already fairly full, so my sense is that if the school is ok with it, I think the October meeting would be better. -->However, if they are ok with the short time frame to get notifications out to the relevant neighbors, and if they prefer the September CAC meeting over the October one, in that case I'd work at finding a way to work them into the agenda. They would have more time to present in October, so for all those reasons, if they are ok with October, I would go that way. Let me know what you think and if we should work them in for 9-20. Thanks. Chris On Wed, Sep 5, 2018 at 3:57 PM Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Good Afternoon Chris, My name is Tori, and I am the Planner and Review Coordinator for the Special Use Permit Application for the Montessori School proposal in Holymead. Looking at the Places29 North CAC information on the County's website, the next meeting is September 201". I was wondering what else is already on the agenda, and if it would be possible to add this application as well? If so, the applicant needs to send out the letters to adjacent owners ASAP. I am not sure if they would prefer to go on September 201" or October 18t", but I wanted to check with you first and see if Sept. 20t" was an option. Best, Tori Tori Kanellopoulos Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Steve Melton <steve@virginialandcompany.com> Sent: Thursday, September 6, 2018 3:39 PM To: Tori Kanellopoulos Subject: RE: SP201800015 Montessori School Thanks, I will check with Fred. Steve From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Thursday, September 6, 2018 3:21 PM To: Steve Melton <steve@virginialandcompany.com> Subject: RE: SP201800015 Montessori School Hi Steve, I just heard back from the CAC Chair for Places29North, who said that the September 20th CAC meeting is fairly, full. However, they could fit you in that day if it's your preference. You would need to get the letters to adjacent owners out by the end of the day Monday, so if you are okay with that turnaround time then it is feasible. The CAC Chair mentioned you would have more time on Oct 18th to present. Please let me know which day you would prefer. I am working on compiling the map and list of adjacent property owners so that I can get that to you ASAP, in case you decide on Sept 20tn Thank you, Tori From: Steve Melton <steve@virginialandcompany.com> Sent: Wednesday, September 5, 2018 4:19 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: RE: SP201800015 Montessori School Thanks Tori — I will forward this email to Fred Catlin of Montessori School. Steve From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Wednesday, September 5, 2018 4:11 PM To: STEVE@VIRGINIALANDCOMPANY.COM Subject: SP201800015 Montessori School Good Afternoon Stephen, My name is Tori, and I am the Planner and Review Coordinator for your special use permit application for a Montessori School in the Places29 North Master Plan area. I am checking with the CAC Chairperson for Places29 North to see what is already on the agenda for September 20t", and if it would be possible to add this SP to the agenda. Otherwise, the next possible date is October 18t". I will let you know as soon as the Chairperson gets back to me on whether September 20t" has an opening for a community meeting. If so, and if this is the date you would like to go on, the letters to adjacent owners would need to be mailed by the end of the day next Monday (Sept 10t") at the latest. I just wanted to give you a heads up, and will keep you posted. In the meantime, please consider which day would be your preference, knowing that Sept 201" may already be full. Best, Tori Tori Kanellopoulos Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Chris Scharnbeck <scharnbeck65@gmail.com> Sent: Thursday, September 6, 2018 1:26 PM To: Tori Kanellopoulos; cscharnbeck@mybrb.com; Chris Scharnbeck Subject: Re: Community Meeting for SP201800015 Montessori School Hi Tori Thank for reaching out. Sorry my response is delayed by a day. I have just started a new position and have note been as good with keeping up with my personal email account. Going forward please use my new work email cscharnbeck@mvbrb.com Thanks. Regarding your request about the Montessori School in Hollymead: * This would be an interesting presentation and I believe would be appreciated by both CAC members and members of the community. * Timing seems a bit tight and our agenda for the 20th is already fairly full, so my sense is that if the school is ok with it, I think the October meeting would be better. -->However, if they are ok with the short time frame to get notifications out to the relevant neighbors, and if they prefer the September CAC meeting over the October one, in that case I'd work at finding a way to work them into the agenda. They would have more time to present in October, so for all those reasons, if they are ok with October, I would go that way. Let me know what you think and if we should work them in for 9-20. Thanks. Chris On Wed, Sep 5, 2018 at 3:57 PM Tori Kanellopoulos <vkanellopoulos@albemarle.org> wrote: Good Afternoon Chris, My name is Tori, and I am the Planner and Review Coordinator for the Special Use Permit Application for the Montessori School proposal in Holymead. Looking at the Places29 North CAC information on the County's website, the next meeting is September 201h. I was wondering what else is already on the agenda, and if it would be possible to add this application as well? If so, the applicant needs to send out the letters to adjacent owners ASAP. I am not sure if they would prefer to go on September 201h or October 181h, but I wanted to check with you first and see if Sept. 20th was an option. Best, Tori Tori Kanellopoulos Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Steve Melton <steve@virginialandcompany.com> Sent: Wednesday, September 5, 2018 4:19 PM To: Tori Kanellopoulos Subject: RE: SP201800015 Montessori School Thanks Tori — I will forward this email to Fred Catlin of Montessori School. Steve From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Wednesday, September 5, 2018 4:11 PM To: STEVE@VIRGINIALANDCOMPANY.COM Subject: SP201800015 Montessori School Good Afternoon Stephen, My name is Tori, and I am the Planner and Review Coordinator for your special use permit application for a Montessori School in the Places29 North Master Plan area. I am checking with the CAC Chairperson for Places29 North to see what is already on the agenda for September 20t", and if it would be possible to add this SP to the agenda. Otherwise, the next possible date is October 18t". I will let you know as soon as the Chairperson gets back to me on whether September 2011h has an opening for a community meeting. If so, and if this is the date you would like to go on, the letters to adjacent owners would need to be mailed by the end of the day next Monday (Sept 10t") at the latest. I just wanted to give you a heads up, and will keep you posted. In the meantime, please consider which day would be your preference, knowing that Sept 20t" may already be full. Best, Tori Tori Kanellopoulos Planner Community Development Department Phone: 434-296-5832 ext. 3270 From: Stephanie Banton Sent: Tuesday, September 4, 2018 11:38 AM To: Megan Nedostup Cc: Tori Kanellopoulos; Andy Reitelbach Subject: RE: Legal Ads I gave Tori back hers. I have not seen Andy's yet but as soon as I receive it I will make it priority to get it back. From: Megan Nedostup Sent: Tuesday, September 4, 2018 9:38 AM To: Stephanie Banton <sbanton@albemarle.org> Cc: Tori Kanellopoulos <vkanellopoulos@albemarle.org>; Andy Reitelbach <mreitelbach@albemarle.org> Subject: Legal Ads Hey Stephanie, Tori and Andy will have the legal ad's done by noon today. Can you give them the folders back by 2pm tomorrow? We are going to be talking about them at a meeting at 2 and will need the file. Thanks! Megan Nedostup, A/CP (pronounced nuh-DAHST-up) Principal Planner Community Development Department Planning Services ph: 434.296.5832 ext. 3004