HomeMy WebLinkAboutSDP201800050 Review Comments Final Plat 2018-12-17Short Review Comments Report for:
SDP201800050 —Brookhill Block 4
SubApplication Type: I Final Site Development Plan
Date Completed: 07/24/2018
Reviewer: Cameron Langille Division: CDD Planning
Review Status: Requested Changes
Reviews Comments: I See uploaded comment letter dated 7-25-2018 for Planning comments for the first review
Date Completed:
07/25/2018
Reviewer:
Emily Cox Division: CDD Engineering
Review Status:
Requested Changes
Reviews Comments:
See uploaded comment letter dated 7-25-2018 for Engineering comments for the first review.
Date Completed:
08/02/2018
Reviewer:
Adam Moore Division: VDOT
Review Status:
No Objection
Reviews Comments:
Date Completed: 07/06/2018
Reviewer: Richard Nelson Division: ACSA
Review Status: Requested Changes
Reviews Comments:
Date Completed
Reviewer:
Review Status
SDP201800050 - Brookhill Block 4A and 4B Apartments - Final Site Plan is currently under water an(
sewer review. Approval of this plan is contingent on the approval of the Polo Grounds Road and
Brookhill Section 1 Road Plans. An updated master plan and hydraulic model will be required prior tc
final approval.
09/07/2018-
Shawn Maddox Division: Fire Rescue
No Objection
Reviews Comments:
Date Completed: 07/17/2018
Reviewer: Michael Dellinger Division: CDD Inspections
Review Status: See Recommendations
Reviews Comments:
Retaining walls greater than 3 feet in height require a separate building permit. Walls exceeding 4
feet in height require an stamped engineered design also.
Date Completed: 07/20/2018
Reviewer: Heather McMahon Division: CDD ARB
Review Status: Requested Changes
Reviews Comments:
Page: 1 of 6
The Albemarle County Architectural Review Board, at its meeting on July 16, 2018, completed a
review of the above -noted request. The Board offered the following comments for the benefit of the
applicant's next submittal. Please note that the following comments are those that have been
identified at this time. Additional comments may be added or eliminated based on further review and
changes to the plan.
1. Submit material and color samples for review.
2. Revise the elevation sheets to include a key that illustrates to which building wall on the
overall site plan the elevation corresponds.
3. Provide floor plans of each building, by floor, not the individual units.
County of Albemarle Printed On: September 10, 2019
4. Provide color renderings of Buildings A and B as seen from the entrance of Archer Avenue at
Rt. 29
5. Add plantings as described for 30' within the VDOT right-of-way to screen the stormwater
management facility, contingent on VDOT approval.
6. Clarify the metal eyebrow feature and provide a materials and color sample.
7. Include the location of the proposed mail kiosk and any other proposed accessory structure
on the site plans (C-301 and C-302).
8. Provide additional evergreen landscaping in the vicinity of the trash compactor on block 4B to
eliminate its visibility from the EC. Provide dumpster/compactor screening details in the plan.
9. Provide a roof plan and elevations that show all proposed roof -mounted mechanical
equipment. Provide sight line drawings to confirm that the equipment can't be seen from the street.
10. Provide all proposed utilities on the Utility Plan (C-501 and C-502).
11. Provide the Existing Conditions and Demolition plans (C-201, C-202, and C-203) with a
revised site plan set for review.
12. Provide the heights, materials, and details of any new proposed fencing on the site for
review. Chain link is not appropriate.
13. Indicate the color of the retaining wall block on the plans. Provide a sample for review. Clarify
if the wall detail applies to all proposed retaining walls.
14. Provide the standard mechanical equipment note in the General Notes on C-101 of the site
plan set: Visibility of all mechanical equipment from the Entrance Corridor shall be eliminated.
15. Revise the lighting plan to eliminate spillover in excess of .5 fc at the property line along
Stella Lane and Archer Avenue
16. Revise the lighting plans to include any proposed wall -mounted lighting. Submit
manufacturer's specifications and cut sheets for any proposed wall -mounted lighting for review.
17. Provide total lumens in the luminaire schedule for all proposed lights.
18. Provide a cut sheet for all proposed fixture types showing all options chosen. Identify the
color finishes in the cut sheets.
19. Provide a note on the lighting plan that 18 feet is the maximum mounting height from grade
inclusive of the base.
20. Revise the architectural elevations of the buildings and structures to include the placement
and mounting heights of the proposed light fixtures.
21. Provide photometric values for all proposed lights in which the LLF is equal to 1.0.
22. Rectify the lighting plans to illustrate the same number of proposed lighting fixtures as listed
in the quantity field of the luminaire schedule.
23. Provide the standard lighting note on the lighting plans (C-704 and C-705): Each outdoor
luminaire equipped with a lamp that emits 3,000 or more initial lumens shall be a full cutoff luminaire
and shall be arranged or shielded to reflect light away from adjoining residential districts and away
from adjacent roads. The spillover of lighting from luminaires onto public roads and property in
residential or rural areas zoning districts shall not exceed one half footcandle.
24. Provide sufficient planting room between the west (side) elevation of the southwestern
building [in Block 4B] and the eastern edge of the 30-foot planting buffer zone in order to ensure that
the entirety of the 30-foot buffer is appropriately landscaped.
25. Provide the trees on Stella Lane and Archer Avenue at 2'/2" caliper at planting, spaced 40' on
center on average.
26. Include the trees and shrubbery on Stella Lane and Archer Avenue to the plant schedules on
the landscape plans (C-701, C-702, and C-703). Provide their botanical and common names,
quantities, calipers. Alternatively, provide the road plans for ARB landscape review.
27. Provide additional perimeter parking trees so that the average planting distance is 40 feet on
center. Ensure that the calipers for these trees are 2.5 inches at planting.
28. Provide 8 additional interior parking trees to Block 4B and 1 additional interior parking tree to
Block 4A.
29. Ensure and demonstrate that there are no potential utility conflicts between the proposed
locations of underground utilities and the proposed locations of large shade trees.
30. Provide the 50'-deep landscape buffer between the west (side) elevation of the northwestern
building in Block 4B and the VDOT stormwater management facility as required by the Code of
Development. Alternatively, plant 30' of buffer between the EC and the stormwater management
facility.
31. Include viburnum x rhytidophyllum with the deciduous shrubs and betula nigra with large
deciduous trees in all plant schedules.
32. Combine the two separate plant schedules on C-703.
33. Reduce the number of IGC and TMD so that they do not exceed the 25% of the total for that
species (evergreen shrubs).
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34. Provide the exact wording of the standard plant health note on the landscape plan: All site
plantings of trees and shrubs shall be allowed to reach, and be maintained at, mature height; the
topping of trees is prohibited. Shrubs and trees shall be pruned minimally and only to support the
overall health of the plant.
35. Address the rear yard setback minimum as required by the Code of Development.
36. Include a note with the retaining wall details indicating that the details apply to all proposed
retaining walls.
37. Indicate on the plan the proposed color of the retaining wall block. Include a fence detail in
the plan, including material and color.
38. Revise the site plans to show adequate tree protection fencing.
39. Provide a signed tree conservation checklist with the site plant set.
40. Show the 30-foot and 70-foot landscape buffer lines on the grading plans, C-401 and C-402.
A revised resubmission is expected for further review.
The Albemarle County Architectural Review Board, at its meeting on August 20, 2018, completed a
review of the above -noted request. The Board offered the following comments for the benefit of the
applicant's next submittal. Please note that the following comments are those that have been
identified at this time. Additional comments may be added or eliminated based on further review and
changes to the plan.
1. Revise the architectural elevations to call out the materials listed in the Elevation Key Notes.
Revise the Elevation Key Notes to omit those materials or architectural features that are not
proposed for these buildings.
2. Coordinate the dimensions of the trash enclosures between the architectural and site plans.
Show the ramp/stair structures on the site plan. Coordinate the ramp/stair structures with proposed
landscaping without reducing plant quantities or degree of screening.
3. Consider increasing the level of detail in the west elevation of Building C, Block 4B,
consistent with that provided in Building B.
4. Provide the window glass note on the architectural elevations: Window glass in the Entrance
Corridors should meet the following criteria: Visible light transmittance (VLT) shall not drop below
40%. Visible light reflectance (VLR) shall not exceed 30%. Specifications on the proposed window
glass should be submitted with the application for final review.
5. Illustrate electric, gas, telephone and cable utilities on the site plan, or indicate that no such
utilities are proposed.
6. Provide the standard mechanical equipment note on the architectural elevations: Visibility of
all mechanical equipment from the Entrance Corridor shall be eliminated.
7. Provide total lumens in the luminaire schedule for all proposed lights.
8. Revise the lighting plans to include the illumination output from the proposed light fixtures on
the Clubhouse and the Fitness Building in Block 4A. Add the proposed light fixtures graphically to the
site plan. Include the light fixtures' specifications in the luminaire schedules.
9. Revise the lighting plan such that no footcandle value exceeds 20 fc.
10. Provide a note on the lighting plan that 18 feet is the maximum mounting height from grade
for the pole lights, inclusive of the base.
11. Provide the standard lighting note on the lighting plans (C-704 and C-705).
12. Revise the plan to eliminate conflicts between light poles and trees.
13. Reduce the depth of the planting gap along the western wall of the southwestern building in
Block 4B and the beginning of the landscape buffer to 10' by adding trees.
14. Revise the landscape plans on C-701 and C-702 to call out the number and types of
shrubbery proposed for Stella Lane and Archer Avenue. Rectify the plant schedules to correspond to
the illustration.
15. Revise the plan to resolve all utility/landscape conflicts.
16. Graphically provide the numbers and varieties of shrubs proposed for the foundations of
those buildings lining Archer Avenue. Ensure that no proposed shrub exceeds in quantity 25% of the
total shrub count.
17. Provide an additional 55 feet of landscape frontage on the west side of the stormwater
management facility to the northwest of Block 4B to join the existing treeline or proposed 100'
frontage landscape buffer.
18. Rectify the errors and discrepancies in the plant schedules on C-701, C-702, and C-703.
19. Address the discrepancy in the number of Zelkovas illustrated on C-701 and those in the
detail of the tree canopy in Block 4B provided on sheet C-703.
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A revised resubmission is expected for further review.
Date Completed: 07/20/2018
Reviewer: Elise Kiewra Division: CDD E911
Review Status: Requested Changes
Reviews Comments: per site plan dated 6/8/18, see uploaded letter
Date Completed: 10/02/2018
Reviewer: Cameron Langille Division: CDD Planning
Review Status: Requested Changes
Reviews Comments:
Date Completed: 09/20/2018
Reviewer: Emily Cox Division: CDD Engineering
Review Status: Requested Changes
Reviews Comments:
Date Completed: 08/02/2018
Reviewer: Adam Moore Division: VDOT
Review Status: Approved
Reviews Comments:
Date Completed:
Reviewer:
Review Status:
Reviews Comments:
10/05/2018
Richard Nelson Division: ACSA
Requested Changes
Right now the Block 4 approval is contingent on some water modeling updates to confirm internal
loop water main sizes. The main items that need to be addressed are modeling with fixed head
reservoirs (the report submitted matches the report with pumps so I think they didn't update the runs
in the report) as well as modeling a fire flow of 1,500 GPM with an adjacent node at 750 GPM for a
sprinkler system. Currently they are modeling a fire flow of 2,500 GPM which greatly exceeds the
required fire flow.
Date Completed: 09/18/2018
Reviewer: Michael Dellinger Division: CDD Inspections
Review Status: No Objection
Reviews Comments:
Date Completed: 09/28/2018
Reviewer: Heather McMahon Division: CDD ARB
Review Status: Requested Changes
Reviews Comments:
These ARB staff comments are based on the Final Site Plan with revision date of 8/31/18. Since
then, ARB staff has received a second revised set with revision date of 9/10/18 that has not been
reviewed yet. Hence, these comments may have been addressed in the most recently revised set.
A set of annotated drawings accompany these comments for the applicant's reference.
1. Check the parking calculations on C-701, C-702, and C-703.
2. On Sheet C-401, remove the label " 70' undisturbed buffer from the 30' buffer section of the
landscape frontage buffer on Rt. 29.
3. Provide the total lumens and the full catalog description for models LT5 and LT6 in the
luminaire schedules on C-704 and C-705. Graphically show the locations of these proposed model
light fixtures (LT5 and LT6) on the photometric lighting plans.
4. There seem to be alternative catalog numbers for Models A-C as shown in the
manufacturer's specifications on C-706 as opposed to the catalog numbers listed in the luminaire
schedules on C-704 and C-705. Additionally, the catalog numbers for Models LT5 and LT6 listed in
the luminaire schedules are either incomplete or incorrect when compared to the manufacturer's
specifications provided on C-706.
5. The number (quantity) of Model D lights listed in the luminaire schedule is 76, but only 72
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were counted. Rectify the error or point out where the missing 4 are graphically drawn on the lighting
plans.
6. Provide photometric values in all areas of the lighting plans (C-704 and C-705) which are
currently blank or white. Ensure that no footcandle value exceeds the standard 20 footcandle
maximum in the EC Overlay District.
7. One Model A light on the south side of the central plaza, in the middle, of Block 4B is
proposed within 5' on center of a proposed Zelkova, a large shade tree. This could result in a conflict
between the maturing shade tree and the pole light depending on the tree's canopy spread,
necessitating the limbing-up of the tree. Ensure that no light placement will conflict with the growth of
large shade trees proposed for the site.
8. One Model A light has not been drawn on the northeast corner of the pool area in Block 4A
on the landscape plan, C-702. Correctly correlate all free-standing light fixtures proposed in the
lighting plans (C-704 and C-705) with landscape plans (C-701 and C-702).
9. There is spillover in excess of 0.5 footcandles in the entrances to both blocks from Archer
Avenue that appear to be in the public right-of-way. These must be reduced to 0.5 or lower fc.
10. Previous (8-24-18) ARB comments requested that the applicant "Revise the landscape plans
on C-701 and C-702 to call out the number and types of shrubbery proposed for Stella Lane and
Archer Avenue. Rectify the plant schedules to correspond to the illustration." This has not been done.
Labels for PXOL and MCE, the evergreen shrubs proposed on Stella Lane and Archer Avenue, have
not been provided graphically on the landscape plans on C-701 or C-702, so that verifying the
number of PXOL and MCE on the plan with the quantity listed in the plant schedule is not possible.
Address this previous request.
11. One Zelkova has been added to the southwest corner of the central civic space in Block 4B
within 5' on center from a water line. Four Zelkovas on the southern end of Block 4A and one Zelkova
on the western edge of Block 4A are proposed to be planted between 5' and 7' on center to water
and sewer lines. Revise the landscape plan so that all large shade trees are planted with distances of
7' or greater from the center of water and sewer lines.
12. Foundation landscaping has been added to the revised plans and the plants are listed in a
plant schedule on C-703 entitled "Foundation Landscape Plant Schedule." However, the schedule
appears to be a combined landscape schedule of all plants proposed across the entire site.
Furthermore, some species have not been graphically located on the landscape plans. Additional, the
quantities provided do not correspond with the numbers drawn on C-701 and C-702. Rectify these
errors and discrepancies.
13. Rectify the discrepancy in the number of Zelkovas illustrated on C-701 and those in the detail
of the tree canopy in Block 4B provided on sheet C-703.
14. Errors persist in the plant schedules:
• Schedule on C-701:
1. QPH = 10, not 11 ? subtotal of shade trees = 98, not 99
2. CKM = 6, not 5 ? subtotal of ornamental trees = 49, not 48
3. MG = 11, not 9 ? subtotal of evergreen trees = 136, not 134
4. IV = 44 (possibly 57, because another 13 without a label were found in the SW corner of the
SWMF), not 34 ? subtotal of deciduous shrubs = 90 (possibly 103), not 80.
5. Cannot locate graphically on the plans (no labels): 30 ICG, 69 IGC, or 47 TMD
6. UAP = 7, not 9; QS = 21, not 23 ? subtotal = 28, not 32
7. Cannot verify that PXOL = 160 and MCE = 197 or that subtotal = 357 because the shrubs on
Stella Lane and Archer Avenue have no labels or quantities ascribed to them.
• Schedule on C-702:
1. Cannot locate graphically on the plans (no labels): ICG, IGC, or TMD
2. QS = 10, not 12 ? subtotal shade street trees = 36, not 38
3. Cannot verify that PXOL = 160 and MCE = 197 or that subtotal = 357 because the shrubs on
Stella Lane and Archer Avenue have no labels or quantities ascribed to them.
4. There are foundation plants along Building A in both blocks that are missing labels. There
are missing and incorrect labels throughout the landscape plans, which have been circled or
annotated in red.
• Schedule on C-703
1. All foundation plants shown along the building walls that are listed in the schedule have
incorrect quantities.
2. The "Foundation Landscape Plan Schedule" includes trees not graphically shown along the
building walls and several plants not shown at all on either landscape plans (C-701 or C-702)
• Why does the myrica cerifora listed in the plant schedules on C-701 and C-702 have two
different abbreviations (i.e., MYC and MCE) when they appear to be the same plant species?
• There are labels for 2 UAP on the east side of Block 4B (Stella Lane) that do not have
Page: 5 of 6 County of Albemarle Printed On: September 10, 2019
Date Completed
Reviewer:
Review Status
Reviews Comments:
graphic representations and there are 11 NDCP on the south side of the clubhouse in Block 4A that
do not have graphic representations. Conversely, there are graphics that don't have labels
throughout the plan, especially in the landscape buffer area and along the streets. Additionally
several labels are in error. These have been noted as "no label" or "n.l." and circled in red on the
09/20/2018
Andrew Walker Division: CDD E911
Requested Changes
f this plan is resubmitted, please make sure to label Crockett Circle and Crafton Circle on any page
:hat 1) shows these roads, and 2) labels other roads (like Stella Lane, Archer Avenue). There are
'nultiple pages where major roads are labeled and Crockett Circle and/or Crafton Circle are not.
Date Completed:
10/17/2018
Reviewer:
Cameron Langille Division: CDD Planning
Review Status:
Requested Changes
Reviews Comments:
I See uploaded comment letter dated 10/17/2018.
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10/18/2018
Reviewer:
Emily Cox Division: CDD Engineering
Review Status:
Requested Changes
Reviews Comments:
..........................................................................................................................................................................................................................................................................................................................................
Date Completed: 10/11/2018
Reviewer: Andrew Walker Division: CDD E911
Review Status: No Objection
Reviews Comments:
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10/12/2018
Heather McMahon Division: CDD ARB
No Objection
The CoA for this project (ARB2018-83) was issued 10-12-18. ARB staff has no objection to the
approval of this SDP as long as the final/signature set of site plans have revised sheets C-701,
-702, C-703, and C-704 (these revised sheets were sent electronically to ARB staff on 10-10-18).
10/22/2018
Richard Nelson Division: ACSA
Approved
have approved the water/sewer utility plans and hereby recommend approval of SDP201800050. I
,iave copied the Engineer and Developer so they are aware I am recommending approval. Let
Richard know when signature sets are ready at the county.
10/25/2018
Adam Moore Division: VDOT
Approved
12/17/2018
Cameron Langille Division: CDD Planning
Approved
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