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HomeMy WebLinkAboutSUB201900039 Correspondence 2019-05-21 Christopher Perez From: Ana Kilmer Sent: Tuesday, May 21, 2019 4:43 PM To: Nena Harrell Cc: Matthew Wentland; Christopher Perez; Frank Pohl Subject: Briarwood Subdivision portion of phase 8 - SDP200600041 The$165,200 subdivision road performance bond has been posted and approved. Per Jeremy Lynn's email dated 5/7/2019, no water and sewer bond.will be required. Thank you Ana D. Kilmer Management Analyst II County of Albemarle Community Development Department 401 McIntire Road Charlottesville,VA 22902 434-296-5832 akilmer@albemarle.org • • Christopher Perez From: Christopher Perez Sent: Monday, May 06,2019 8:23 AM To: 'Nena Harrell' Subject: _:ARE:I8"Lottlm4Tree Court BriarwoocI,Subdivision Plat Attachments: :'yy Eleventh Supplement 4-30-19.pdf ena, • • The revised plat looks good. Please ensure the 11th supplemental document is updated to re erence the revised plat date of May 1, 2019. Also,please work with Engineering and Ana Kilmer to post the'•and for the remainder of the road. Once these two items are completed I can approve the plat. In th, meantime,please ubmit 4 copies of the signed/notarized plat. I'll hold the approval till the items are co pleted. Cluj topher Perez I Senior Planner Depa ent of Community Development(County of Albemarle,Virginia r'� 401 Mcfn Lre Road I Charlottesville,VA 22902 434.296.5832ext.3443 From: Nena Harrell<ulcwww@'e'rribargm'ail.com> Sent: Friday, May 03, 2019 5:10 PM To:Christopher Perez<cperez@albemarle.org> Subject: FW:48 Lot Elm Tree Court Briarwood Subdivision Plat Chris, See attached. Thanks! Nena Harrell United Land Corporation Vice President PO Box 5548 Charlottesville,VA 22905 434-975-3334 Fax 434-975-0267 From:Joe Keller [mailto:loe.keller@lincolnsurveying.com] • Sent:Wednesday, May 1, 2019 2:31 PM To: Nena Harrell<ulcwww@embargmail.com>; Chris Kean <chris.kean@lincolnsurveying.com> Subject:48 Lot Elm Tree Court Briarwood Subdivision Plat Nena, Attached is a PDF of the subdivision plat addressing the County comments from 4/30/2019 for your review and submittal. Joe • Christopher Perez From: Richard Nelson <rnelson@serviceauthority.org> Sent: Thursday, May 02, 2019 9:14 AM To: Christopher Perez Subject: FW:48 Lot Elm Tree Court Briarwood Subdivision Plat Attachments: 110006801_SU B-48LOTS_19121.pdf Chris, 7 Attached is the revised plat for Briarwood 8 that I can recommend for approval. Thanks, Richard Nelson Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 (434)977-4511 From:Jeremy Lynn Sent:Wednesday, May 01, 2019 3:53 PM To: Richard Nelson<rnelson@serviceauthority.org> Subject: FW:48 Lot Elm Tree Court Briarwood Subdivision Plat Here's the revised plat. Jeremy M. Lynn, P.E. ' Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 • (434)977-4511 From: Nena Harrell<ulcwww@embargmail.com> Sent:Wednesday, May 01, 2019 3:40 PM To:Jeremy Lynn<ilynn@serviceauthority.org> Cc: 'Christopher Perez'<cperez@albemarle.org> Subject: FW:48 Lot Elm.Tree Court Briarwood Subdivision Plat Jeremy, FYI—understand you have told Hunter that your easement is not an exclusive easement. Nena Harrell United Land Corporation Vice President PO Box 5548 1 Christopher Perez From: Christopher Perez Sent: Tuesday,April 30, 2019 10:04 AM To: 'Chris Kean' Subject: SUB201900039 Briarwood - Phase 8 Final Subdivision Plat Attachments: CD1 SUB201900039 Briarwood - Phase 8 Final Subdivision Plat_Revised 4-30-19.pdf Mr.Kean, • RE: SUB201900039 Briarwood-Phase 8 Final Su ivision Plat ACSA's review comment still stands:"ACSA zlities_znust av_e_their o-wn_separate-easements._elease revise the p_lat to include these." \\\\ Thanks r a I Christopher Perez I Senior Planner 6� I� Department of Community Development!County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 44.296.5832 ext.3443 From:Christopher Perez Sent:Tuesday,April 30, 2019 9:38 AM To: 'Nena Harrell'<ulcwww@embarqmail.com> Cc: 'Chris Kean'<chris.kean@lincolnsurveying.com> Subject: RE:SUB201900039 Briarwood -Phase 8 Final Subdivision Plat Nena, RE: SUB201900039 Briarwood-Phase 8 Final Subdivision Plat Per your request I spoke with the County Attorney about his review comments.Evidently there was a slight misunderstanding. Attached is a revised comment letter: omitting comment#7 and correcting comment#6.Please review. Thanks Christopher Perez I Senior Planner Department of Community Development(County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 From: Nena Harrell<ulcwww@embargmail.com> Sent: Monday,April 29, 2019 2:57 PM To:Christopher Perez<cperez@albemarle.org>; 'Chris Kean'<chris.kean@Iincolnsurveying.com> Cc: Matthew Wentland<mwentland@albemarle.org> Subject: RE:SUB201900039 Briarwood -Phase 8 Final Subdivision Plat Chris, • Can you please elaborate on#7: We follow the same template that we have used for other parts of Elmtree Court. Not sure how to revise. • 1 Ch Christopher her Perez From: Christopher Perez Sent: Tuesday,April 30, 2019 9:38 AM To: 'Nena Harrell' Cc: 'Chris Kean' Subject: RE: SUB201900039 Briarwood - Phase 8 Final Subdivision Plat Attachments: CD1 SUB201900039 Briarwood - Phase 8 Final Subdivision Plat_Revised 4-30-19.pdf Nena, RE: SUB201900039 Briarwood-Phase 8 Final Subdivision Plat Per your request I spoke with the County Attorney about his review comments.Evidently there was a slight misunderstanding. Attached is a revised comment letter: omitting comment#7 and correcting comment#6.Please review. Thanks Christopher Perez I Senior Planner Department of Community Development(County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 From: Nena Harrell<ulcwww@embarqmail.com> Sent: Monday,April 29,2019 2:57 PM To: Christopher Perez<cperez@albemarle.org>; 'Chris Kean'<chris.kean@lincolnsurveying.com> Cc: Matthew Wentland<mwentland@albemarle.org> Subject: RE: SUB201900039 Briarwood- Phase 8 Final Subdivision Plat Chris, Can you please elaborate on#71 We follow the same template that we have used for other parts of Elmtree Court. Not sure how to revise. Thanks, Nena Harrell United Land Corporation Vice President PO Box 5548 Charlottesville,VA 22905 434-975-3334 Fax 434-975-0267 From:Christopher Perez [mailto:cperez@albemarle.org] Sent: Monday,April 29, 2019 11:15 AM To: Chris Kean<chris.kean@lincolnsurveying.com>; Nena Harrell<ulcwww@embargmail.com> Cc: Matthew Wentland<mwentland@albemarle.org> Subject:SUB201900039 Briarwood- Phase 8 Final Subdivision Plat 1 Mr. Kean, SUB201900039 Briarwood-Phase 8 Final Subdivision Plat Attached are the review comments for the above ref plat. I just touched base w/ACSA and am awaiting their approval of the plat, but I figured its immenent as the site plan already received their approval. Once received I will send it to you. Christopher Perez I Senior Planner Department of Community Development'County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 • 2 ,Christopher Perez From: Christopher Perez Sent: Monday,April 29, 2019 2:58 PM To: Chris Kean; Nena Harrell Cc: Richard Nelson Subject: RE: SUB201900039 Briarwood - Phase 8 Final Subdivision Plat Mr.Kean, RE: SUB201900039 Briarwood-Phase,8 Final Subdivision Plat I received ACSA's review: "ACSA utilities must have their own separate easements. Please revise the plat to include these." Please revise. Christopher Perez I Senior Planner Department of Community Development!County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 From:Christopher Perez Sent: Monday,April 29, 2019 11:15 AM • To:Chris Kean<chris.kean@lincolnsurveying.com>; Nena Harrell<ulcwww@embarqmail.com> Cc: Matthew Wentland<mwentland@albemarle.org> Subject:SUB201900039 Briarwood-Phase 8 Final Subdivision Plat Mr. Kean, SUB201900039 Briarwood- Phase 8 Final Subdivision Plat Attached are the review comments for the above ref plat. I just touched base w/ACSA and am awaiting their approval of the plat, but I figured its immenent as the site plan already received their approval. Once received I will send it to you. Christopher Perez I Senior Planner Department of Community Development'County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 1 Christopher Perez From: Christopher Perez Sent: Wednesday,April 10, 2019 7:51 AM To: Andy Herrick Subject: SUB201900039 Briarwood - Phase 8 Final Subdivision Plat Attachments: Riverwood - Declaration of Protective Covenants-Restrictions.pdf; SUB201900039 Briarwood Phase 8 -final plat.pdf;Transmittal to County Attorney.pdf; Riverwood - Briarwood Eleventh Supplemental Declaration (1).pdf Dear Mr.Herrick: The above development is permitted by ZMA2005-9 and is governed by the applicable Proffers and Application Plan. The above referenced plat is being considered for approval by this office; however,prior to approval an instrument evidencing maintenance of certain improvements as required by Section 14-317 is required. They have provided the attached supplemental declaration which includes a portion of this phase into the overall previously approved and recorded declaration for the development, Notably, other portions of Phase 8 have been approved utilizing these covenants and restrictions. Please review, should you have any questions or comments please feel free to contact me. Christopher Perez I Senior Planner Department of Community Development'County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 From: Nena Harrell<ulcwww@embarqmail.com> Sent: Friday,April 05,2019 11:14 AM To:Christopher Perez<cperez@albemarle.org> Subject: RE: Briarwood Phase 8 Chris, Attached is the Declaration. Article 4.07 and Article 9 speak to maintenance. Also attached is the proposed supplement to accompany the pl t -- ---___ _.._. Nena Harrell United Land Corporation Vice President PO Box 5548 Charlottesville,VA 22905 434-975-3334 Fax 434-975-0267 1 • • Christopher Perez From: Christopher Perez Sent: Monday, March 25, 2019 3:22 PM To: 'Scott Collins' Cc: Nena Harrell; 'Hunter Wood' Subject: Briarwood Phase 8 Scott, SDP201800083 Briarwood Phase 8 Minor Amendment SUB201900039 Briarwood Phase 8-49 Lot subdivision Per your request I have further researched the issues raised in the last email.In doing so,other seemingly larger issues have been discovered with phase 8,which need to be addressed prior to site plan and plat approval.Below I have done my best to explain all the issues.If the applicant would like to meet with senior staff to discuss these items,please let me know and I'll schedule it.Additionally,I have reached out to the County Attorney's office for guidance on item#1 and #2,pending a discussion. I offer the following: 1. [18-21.7(c)] Disturbance of the 20'undisturbed buffer. A special exception is required to permit the disturbance of the 20' undisturbed buffer as depicted on the plans,which proposes permanent location of a storm drainage pipe and associated easement and grading located in this buffer.Prior to final plat and site plan approval the special exception shall be submitted and approved by the BOS. I anticipate staff's recommendation of approval for this request because of the prior site plan approvals and the nature of the request.Possible conditions of approval for the SE are to extend the required 20' undisturbed buffer into the commercial property as a recorded easement and require screening meeting the ordinance be installed in this location between the two districts. History: The previously approved plans for this phase, SDP2006-41 and SDP2010-84, depict the above mentioned improvements within the 20' undisturbed buffer on adjacent commercial property. Staff has been unable to locate a special exception(or waiver) approval for these improvements by either the PC or the BOS. Do you have documentation that such a waiver was approved by either of these legislative bodies? 2) [ZMA2004-14,ZMA2005-9, 14-234(C)(4)]Application Plan. Elm Tree Court(Private Road)connection to Camelot Drive(Public Road)is not permitted by the rezoning's application plan and shall be omitted prior to approval of the site plan and final plat. • There are a couple options to move forward: A) Submit a variation request to the rezoning's application plan for BOS consideration to amend the application plan and connect the two roads.Public notification of the variation request shall be required.Staff's support of this request may be problematic due to the history of the connection at the rezoning stage, which consisted of public opposition from the Camelot residences to the connection, County regulations prohibiting private streets to connect two public streets, and the PC's recommendation and the BOS's action of not approving the connection. Possible solutions to this conundrum during the review of the variation request may consist of a condition of approval requiring the installation of a locking bollard system at the Camelot Drive connection,thereby prohibiting the through connection,while facilitating a pedestrian connection and emergency access connection. or 1 B)Remove the connection to Camelot irive all together and provide a cul-de-sac turn around internal to phase 8.This would need to be reviewed and approved by all reviewers and may pose issues with Fire and Rescue and VDOT. History: The previously approved plans for this phase, SDP2006-41 and SDP2010-84, do not conform to the zoning of the property.The rezoning's application plan does not connect these two streets; rather, it prohibits them from connecting. Private streets are not permitted to connect two public streets(Section 14-234(C)(4)),additionally the PC and BOS heard from the residents of Camelot who were in opposition to the connection.The application plan was thereby revised by the applicant between the PC and the BOS public hearing and the application plan approved by the BOS did not permit the connection to Camelot Drive. 3) [ZMA2004-14,ZMA2005-9]Proffer 11 —Affordable Housing. Eight(8) affordable units are required in phase 8. Depict and label these units on the final plat and site plan. The previously approved plans depicted these units as being Lots 112-119. Provide a chart on the cover sheet of these documents tracking all required 25 affordable units. Remaining previously mentioned unresolved comments as noted in CD2 of SDP2018-83 (3-11-19) 4. [Albemarle County Site Plan Amendment Policy] The"8 future townhomes"shall be included on this site plan as proposed or they shall be removed.If they are not proposed on this plan,once they are submitted they will trigger a major site plan amendment.Rev 1.Applicant has included these 8 units in this site plan; however,the lot count through sheet 1 of the site plan shall also be updated to accurately reflect the 65 units being proposed.Also,in the phasing note on sheet#1 please remove the note that states: "the future 8 townhome units will be constructed in a separate 5. [21.7(c)] Currently the plans propose offsite sidewalks,curbs, and grading located on the adjacent C-1 zoned property, specifically to the south and east property lines of the site and at the entrance along Camelot Drive. Prior to the minor site plan being approved a boundary line adjustment plat and or easement plat shall be reviewed and approved to permit the improvement to remain in their current location.Additionally,prior to plat approval a special exception to the 20' undisturbed buffer requirement of Section 21.7(c) shall be submitted and approved prior to plat and/or site plan approval. Rev 1: The applicant has applied for special exceptions related to omitting the sidewalk and landscape strip on the southern portion of Elm Tree Court.The special exceptions shall be approved by the Planning Commission prior to site plan approval. 6. [32.7.2.3, 14-422(B),Design Standards Manual(F)] Sidewalks. The sidewalks in the development shall be 5' wide, currently they are 4' wide.Revise.Rev 1: The applicant has applied for a special exception to facilitate this reduction.The special exceptions shall be approved by the Planning Commission prior to site plan approval. 7. [32.7.9, 14-317] Depict, dimension, and label all 6' landscape easements for the street trees to be permitted on residential lots. Depict, dimension, and label the sidewalk and access easements on the residential lots. Prior to final plat approval a maintenance agreement for these plantings and the sidewalks shall be reviewed and approved by the County Attorney. Additionally, a maintenance agreement for the private street shall also be submitted for review and approval by the County Attorney.Rev 1: Comment partially addressed,pending submittal of legal does for County Attorney review/approval. Christopher Perez I Senior Planner Department of Community Development'County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 2 Christopher Perez From: Nena H <ulcwww@embargmail.com> Sent: Monday, March 25, 2019 8:35 AM To: Christopher Perez Cc: Scott Collins; David Benish; Hunter Subject: Re: Briarwood Phase 8 Chris, I sincerely hope we can avoid going to the BOS with this new comment.The timing is a killer.That is why we agreed to install sidewalk along Camelot Drive even though no one in Briarwood will ever use that sidewalk.Timing is critical.We are out of lots and expected to have plan approved by now. Please help us avoid this major delay. Please keep in mind this was part of an approved plan that we are not modifying.We are happy to meet at any time today-this is just a major setback. Thank you, Nena Harrell 434-975-3334 Sent from my iPhone On Mar 22, 2019, at 3:20 PM, Christopher Perez<cperez@albemarle.org>wrote: Scott, I received your email and met with my supervisor and will be sending you/the applicant an email on Monday. I'd like to hold off on having this meeting with yall till you receive the email and digest its contents. Then would be the most appropriate time to meet. Christopher Perez I Senior Planner Department of Community Development(County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 From:Scott Collins<scott@collins-engineering.com> Sent: Friday, March 22, 2019 2:51 PM To:Christopher Perez<cperez@albemarle.org> Cc: Nena Harrell<ulcwww@embargmail.com> Subject: RE: Briarwood Phase 8 Chris- I never heard a response back, do you have time on Monday to meet on this. Thanks. Scott 1 From:Scott Collins s. Sent: Friday, March 15, 2019 11:53 AM To:'Christopher Perez'<cperez@albemarle.org> • Cc: Nena Harrell<ulcwww@embarqmail.com> Subject: RE: Briarwood Phase 8 Chris- Thanks for the email. Maybe we can have meeting to discuss this, because all the storm sewer that you are mentioning below has been previously approved and previously installed from the original approved site plan. We are working with the county and the requirements of the subdivision ordinance with the request for the sidewalk variances and installing the sidewalk within the Camelot development, but an existing storm sewer that was installed under an approved site plan,we should not be held to a requirement of requesting a special exception from the BOS. Let's meet and discuss this further. This was previously approved,and nothing that we are doing now is taking away or changing what was previously approved and what can be platted under the previously approved site plan. We could come in and plat the road under the previously approved site plan,then come back with a subdivision plat just for the lots and this would not be a requirement. It seems unnecessary to jump through these hoops. Thanks. Scott From:Christopher Perez<cperez@albemarle.org> Sent: Friday, March 15, 2019 11:39 AM To:Scott Collins<scott@collins-engineering.com> • Cc: Nena Harrell<ulcwww@embargmail.com> Subject: Briarwood Phase 8 Scott, RE: SDP2018-83 Briarwood Phase 8 -Minor Amendment SUB2019-39 Briarwood Phase 8—Final Plat I just received the final plat for phase 8 of Briarwood (SUB2019-39). This document clearly labels the proposed offsite storm drainage easements. Seeing these easements caused me to go back to the minor amendment for a quick comparison. Those easements were not labeled nor dimensioned on the site plan but they need to be. Also, during the comparison I noticed that special exception request to the BOS which was previously mentioned in order to disturb the 20' undisturbed buffer, is still applicable/needed. The SE request should include the following: - The proposed private storm drainage easements on the commercial site within the 20' undisturbed buffer - An existing 21"RCP Storm Sewer Pipe through the commercial site within the 20' undisturbed buffer - A small portion of grading through the commercial site within the 20' undisturbed buffer, towards Camelot Court 2 I All of the above disturbances are in the buffer and need to be included in the SE request to the BOS. If you know of any others being proposed in this area include them in the request. Thus two additional comments are being added to Planning's review of SDP2018-83 1. Labeled and dimension the private storm drainage easements on the site plan. 2. [21.7(c)] Prior to final plat and minor site plan approval a special exception to the 20' undisturbed buffer requirement of Section 21.7(c) shall be submitted, reviewed, and approved prior. The request can be submitted to me in PDF format. Please submit the request, a break out • schematic of the area, and provide justifications. Christopher Perez I Senior Planner Department of Community Development(County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 From:Christopher Perez Sent: Monday, March 11,2019 1:23 PM To: 'Scott Collins'<scott@collins-engineering.com> Subject:SDP2018-83 Briarwood Phase 8-Minor Amendment Scott, • RE: SDP2018-83 Briarwood Phase 8-Minor Amendment Attached are the review comments for the above ref plan. Pending VDOT review, to be forwarded once received. They plan to have the comments completed by 3-13-19. Christopher Perez I Senior Planner Department of Community Development'County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5 832 ext.3443 3 Christopher Perez From: Christopher Perez Sent: Friday, March 15, 2019 11:39 AM To: 'Scott Collins' Cc: Nena Harrell Subject: Briarwood Phase 8 Scott, RE: SDP2018-83 Briarwood Phase 8-Minor Amendment - SUB2019-39 Briarwood Phase 8—Final Plat I just received the final plat for phase 8 of Briarwood(SUB2019-39). This document clearly labels the proposed offsite storm drainage easements. Seeing these easements caused me to go back to the minor amendment for a quick comparison. Those easements were not labeled nor dimensioned on the site plan but they need to be. Also, during the comparison I noticed that special exception request to the BOS which was previously mentioned in order to disturb the 20' undisturbed buffer, is still applicable/needed. The SE request should include the following: - The proposed private,storm drainage easements on the commercial site within the 20' undisturbed buffer - An existing 21"RCP Storm Sewer Pipe through the commercial site within the 20' undisturbed buffer - A small portion of grading through the commercial site within the 20' undisturbed buffer,towards Camelot Court All of the above disturbances are in the buffer and need to be included in the SE request to the BOS. If you know of any others being proposed in this area include them in the request. Thu - additional comments are being added to Planning's review of SDP201 - . Labeled and dimension the private storm drainage easements on the site plan. 2. [21.7(c)] Prior to final plat and minor site plan approval a special exception to the 20' disturbed buffer requirement of Section 21.7(c) shall be submitted, reviewed, and approved prior. The request can be submitted to me in PDF format. Please submit the request, a bre out schematic of the area, androvide justifications. Christopher Perez I Senior Planner Department of Community Development(County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5 832 ext.3443 From:Christopher Perez Sent: Monday, March 11,2019 1:23 PM To: 'Scott Collins'<scott@collins-engineering.com> Subject:SDP2018-83 Briarwood Phase 8-Minor Amendment 1 Scott, RE: SDP2018-83 Briarwood Phase 8 -Minor Amendment Attached are the review comments for the above ref plan. Pending VDOT review, to be forwarded once received. They plan to have the comments completed by 3-13-19. Christopher Perez I Senior Planner Department of Community Development(County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 • COUNTY OF ALBEMARLE 0 Department Community Development Planning Services Division ty,10.7: 401 McIntire Road North Wing•Charlottesville,Virginia 22902-4596 Phone: (434)296-5823 •Fax: (434)972-4035 Transmittal From: Christopher Perez Date: 03/15/19 To: 0 °Matt Wentland-Engineering °Michael Dellinger- Inspections V 0 °Adam Moore-VDOT 0 R,c lsb, _ / 1 0 °Shawn Maddox-Fire and Rescue 0 JOB#/FILE NAME: SUB2019-39 Briarwood Phase 8 (49 lots)- fmal plat We are sending you the following items: ® Attached or ❑ Under separate cover ❑ Copy of Letter ❑ Prints ❑ Plans ❑ Plats ❑ Specifications ❑ Other # of Date Description Copies 1 ffmal plat These are transmitted as checked below: ® For review and comments ® For approval ❑ Other Remarks: Comments are due in City View or email by: 04/08/19 Signature: Christopher Perez