HomeMy WebLinkAboutSP201900008 Review Comments Special Use Permit 2019-10-02COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
October 2, 2019
Mr. Daniel C. Hyer, P.E., Principal -in -Charge: Line + Grade Civil Engineering
113 4t1i Street NE, Suite 100, Charlottesville, VA 22902
dh erkline-grade.com / (434)-262-0169
Mr. J. Michael Drude, Head of School: The Miller School of Albemarle
1000 Miller School Loop, Charlottesville, VA 2290
mdrudekmillerschool.org / (434)-823-4805
RE: Review Comment Letter #1 for SP201900008 (The Miller School of Albemarle)
Mr. Hyer and Mr. Drude:
Your request for Special Use Permit SP-2019-00008 (The Miller School of Albemarle) has been reviewed by
members of Albemarle County staff and our partner agencies.
Review comments are provided below, organized by Department, Division, or agency. Currently, a number of
questions and issues have been identified which Staff believe should be addressed through revisions and
resubmittal, prior to scheduling and advertising for a public hearing with the Planning Commission.
However, please be advised that applicants have the right to proceed with any of the possible next steps
contained in the "Action After Receipt of Comment Letter" document, which is attached to this review comment
letter. Please review that document for detailed information about your options, and please indicate in writing
which one of the possible next steps you intend to take.
As always, CDD staff remain available to provide assistance and discuss this comment letter, and any other
aspect(s) of your application, at your request. Please contact me with any questions and/or requests for assistance
you may have. I can be reached at t2adalino(cr�,albemarle.org or 434-296-5832, ext. 3088.
Sincerely,
Tim Pa alino, AICP I Senior Planner I Planning Services Division
enc: Action After Receipt of Comment Letter
Resubmittal Form
Resubmittal Schedule
CM -Planning
Reviewer: Tim Padalino / tyadalinogalbemarle.org / (434)-296-5832 x 3088
Review Status: Requested Changes (10/2/2019)
Please confirm the scale and scope of this special use permit request for "private schools" as it relates to
future student enrollment.
a. Currently, the only information contained in the special use permit application materials which
addresses student enrollment is located on page 7 of the "Application for Special Use Permit"
document in the chart containing the ITE trip generation estimates (for future enrollment). That chart
specifies a future enrollment of 225 students.
b. Please confirm (or otherwise clarify) that this special use permit request proposes a maximum
student enrollment of 225 students.
c. Please address whether this special use permit request for future increase(s) to student enrollment
contains any commitment to a minimum percentage (or number) of students residing in dorms on the
private school campus, and/or any commitment to a maximum percentage (or number) of students
residing off -site and commuting daily to the private school campus.
2. Please revise the Concept Plan to address the following questions, concerns, or issues:
a. Please revise and resubmit the materials to differentiate the (revised) Concept Plan from any
additional supplementary plans and/or other exhibits. The Concept Plan may contain more than one
sheet. The Concept Plan is a primary part of your application that will be used in the future when
determining what uses and improvements are permissible or not (and in what locations) — so please
ensure that the information that has been provided for informational purposes or for other
supplementary purposes is separate from the official Concept Plan.
b. Please clearly distinguish existing conditions and proposed/future conditions.
i. The use of phase lines or other graphic convention, or the separation of information into
different sheets, may help distinguish this information.
ii. If an exhibit shows proposed future conditions, please identify (at a conceptual level of
detail) any proposed changes to areas that currently have forested land cover. Specifically,
in order to help staff evaluate environmental impacts, please identify the location(s) and
extent(s) of areas that would be subject to future tree removal and land disturbance.
c. Please revise the numbers used on the exhibit and in the legend on Sheets C1.4 and C1.5 so that the
use of numbers is consistent on both sheets. Currently, there are different numbers used for the same
buildings and same features on the two sheets.
d. Additionally, the proposed future uses and improvements shown on Sheets CIA and C1.5 appear to
be discrepant. (For example: tennis courts; new driveway/approach road; etc.) Please resolve these
discrepancies and ensure the special use permit application materials are consistent in depicting
proposed future uses and improvements.
3. Please provide additional information regarding the building envelopes on Concept Plan Sheet C1.3:
a. Please provide a use chart, use table, or other summary of the proposed uses within each identified
building envelope:
i. Campus Area Building Envelope
ii. Farm Building Envelope #1
iii. Farm Building Envelope #2
iv. Dwelling Envelope
b. Please identify the size (acres) of each building envelope, and please provide additional information
to justify or otherwise explain the large size of these proposed building envelopes.
c. Please provide more information about the uses of the existing structures located in the extensive
area outside of the identified building envelopes.
d. Please provide more information about the proposed uses and/or proposed structures and
improvements in the extensive area outside of the identified building envelopes. For example, please
confirm or otherwise clarify the following:
i. (land use): whether this special use permit proposal is a request for permission to conduct
"private school" uses in the areas outside of the identified building envelopes (i.e. within the
entirety of TMP #72-32); and
ii. (land disturbance%onstruction): whether the proposal includes a request for permission to
conduct land disturbance or construct structures or other permanent improvements for
private school use(s) in the areas outside of the identified building envelopes.
e. Please provide more information regarding the proposed configuration/size and proposed
uses/improvements of the Campus Area Building Envelope — specifically the area that extends to the
west (across Miller School Road) from the historic portion of The Miller School campus.
4. Please provide additional details regarding the current proposal to construct additions to Haden Hart
dormitory.
a. Staff acknowledges the inclusion of floor plans for the proposed addition. Thank you.
b. However, the following information is requested (but is not required) in order for County staff to
more fully understand and evaluate the proposal:
i. One or more exhibits showing the proposed addition (and any other associated
improvements such as expanded parking area or other development) in plan view; and
ii. One or more architectural elevations showing the proposed addition; and
iii. One or more renderings that provide a three-dimensional depiction of the proposed addition.
Please provide additional information from the Land Trust of Virginia regarding your special use permit
application.
a. Staff acknowledges that page 8 of the "Application for Special Use Permit" document includes
correspondence from Ashton Cole, Director of Conservation and Stewardship for the Land Trust of
Virginia, which indicates that the proposed addition to the Haden Hart dormitory is "in conformance
with the conservation easement."
b. However, more information is needed from the Land Trust of Virginia. Specifically, please provide
information from the Land Trust of Virginia that contains their evaluation of the special use permit
request and their conclusions about the suitability of the overall proposal (including the proposed
"building envelopes" as identified on Concept Plan Sheet C 1.3) relative to the terms of the existing
conservation easement.
CDD-Planning/Resource Management (Historic Preservation
Reviewer: Margaret Maliszewski / mmaliszewski&albemarle.org
Review Status: Requested Changes (9/30/2019)
Principal Planner Margaret Maliszewski provided the following review comments:
Required Concept Plan revisions:
1. Use consistent key numbers from one page to the next throughout the mapping.
Advisory recommendations on the Special Use Permit application:
2. The Haden Hart building appears to be historic. It would be appropriate at this time to re-evaluate the overall
property to identify additional resources that are eligible for listing in the National Register, and to pursue
that listing.
3. The design of additions and renovations to structures that are listed in and/or potentially eligible for listing in
the Registers should be consistent with the Secretary of the Interior's Standards.
4. Additions and alterations to structures that are listed in and/or potentially eligible for listing in the Registers
should be consistent with the organization and layout of the historic campus and its setting.
CDD-Planning/Transportation Planning
Reviewer: Kevin McDermott / kmcdermottkalbemarle.org
Review Status: Pending (as of 10/1/2019); review comments will be promptly forwarded upon receipt.
CDD-Zoning
Reviewer: Rebecca Ragsdale / rra sg dalekalbemarle.org
Review Status: Requested Changes (10/l/2019)
Principal Planner Rebeca Ragsdale provided the following review comments:
1. SP-2009-24: Was the wildlife sanctuary approved under this special use permit established? If so, the
concept plan for the private school special use permit should show the use and major elements of that
[wildlife sanctuary] plan.
2. Regarding the concept plan for the private school, please see the following comments:
a. Applicant should indicate which plan sheet is offered as the regulating concept plan, preferably
using Sheet C 1.3 at smaller scale.
b. Sheet C1.3 should clearly show major elements of the plan.
c. The plan set does not indicate what is proposed for the expanded Campus Area Building Envelope
along the southern property line crossing Miller School Road.
d. Are all by -right agricultural uses meant to be limited to the Farm Building Envelopes? Are all other
wooded areas to remain undisturbed?
3. Documentation should be provided from the Land Trust of Virginia that approves the building envelopes.
The documentation provided on page 8 of the application packet only references the Haden Hart dorm
approval.
CDD-Engineering
Reviewer: Frank Pohl / fpohlgalbemarle.org
Review Status: See Recommendations (9/5/2019)
County Engineer Frank Pohl, PE, CFA reviewed the special use permit application materials and indicated that he
has no objections to this special use permit application. However, Mr. Pohl did offer the following informational
guidance:
"Each phase of development will require VSMP permitting under the common plan of development definition,
regardless of disturbed area at the time of each application. This can be addressed during site plan review."
CDD-Inspections
Reviewer: Michael Dellinger / mdellinger@albemarle.org
Review Status: No Objection (9/6/2019)
Albemarle County Fire -Rescue
Reviewer: Shawn Maddox / smaddox@albemarle.org
Review Status: See Recommendations (9/18/2019)
Deputy Fire Marshal Shawn Maddox, CFO, EFO provided the following informational guidance and requested
conditions of approval:
"Fire Rescue has no objections to existing conditions. As a condition of the special use permit Fire Rescue would
request the following:
1. Code compliant emergency apparatus access will be provided to any new construction.
2. Provide ISO fire flow calculations for any new construction and on site fire flow available. If needed fire flow
is not available then provide alternatives through on site storage, construction type changes, etc."
Albemarle County Service Authority
Reviewer: Richard Nelson / melson@serviceauthority.org
Review Status: No Objection (9/26/2019)
"SP201900008 The Miller School of Albemarle is outside the ACSA JA [Jurisdiction Areal. There are no
comments."
Rivanna Water & Sewer Authority
Reviewer: Dyon Vega / dvegagrivanna.org
Review Status: No Objection (9/5/2019)
Dyon Vega, PE, Civil Engineer with RWSA provided the following review comments via email:
"RWSA has reviewed application SP201900008 The Miller School of Albemarle. Below is a completed copy of the
form that was provided to us by Elaine Echols for SP & ZMA Applications.
1. Capacity issues for sewer that may affect this proposal: None Known
2. Requires Rivanna Water and Sewer Authority Capacity Certification: No
3. Water flow or pressure issues that may affect this proposal: None Known
4. `Red Flags' regarding service provision (use attachments if necessary): None Known"
Virginia Department of Transportation (VDOT)
Reviewer: Adam Moore / adam.moorekvdot.virginia.gov
Review Status: Pending (as of 10/1/2019); VDOT comments will be promptly forwarded upon receipt.
Action after Receipt of Comments:
After you have read this letter, please take one of the actions identified on "Action After Receipt of Comment
Letter" which is attached.
Resubmittal•
If you choose to resubmit, please use the attached form. There is no fee for the first resubmittal. The resubmittal date
schedule is provided for your convenience.
DEPARTMENT OF COMMUNITY DEVELOPMENT
ACTION AFTER RECEIPT OF COMMENT LETTER:
FIRST SET OF COMMENTS
Your project has been scheduled for a public hearing by the Planning Commission for December 3,
2019, which is 90 days from the date your application was accepted for review. State Code requires a
90-day review by the Planning Commission unless the applicant requests deferral. As you will read in
this comment letter, staff recommends changes to your application to help you achieve approval.
Without these changes, staff cannot recommend approval of your application (as originally submitted)
to the Planning Commission.
To maintain the 90-day schedule with the possibility of a recommendation for approval, revised plans
must be submitted by October 21, 2019. If you need more time to make these changes, and if you
prefer to move forward to the Planning Commission with a recommendation for approval, you must
request deferral. If you choose not to request deferral, staff will take your project to the Commission
as originally submitted, but without a recommendation of approval. Instructions for requesting a
deferral are outlined below.
Please communicate with staff in writing on or before Friday, October 11, 2019 to identify which one of
the following possible action(s) you intend to take for SP201900008:
(1) Resubmit in response to review comments by the date noted above (October 21, 2019); or
(2) Request deferral pursuant to Zoning Ordinance Section 33.52, in these instances:
a. If you will not be resubmitting by October 21, 2019; or
b. If you will resubmit by October 21, 2019, but would like to receive updated review
comments on the revised submittal, and understand the Planning Commission
date will be later than December 3, 2019; or
(3) Proceed to Planning Commission public hearing on December 3, 2019 with your
application as originally submitted; or
(4) Withdraw your application.
(1) Resubmittal in Response to Review Comments
Please resubmit on or before October 21, 2019. Please note that no additional information, revisions,
documents, etc. will be accepted after this resubmittal. Be sure to include the resubmittal form on the
last page of your comment letter with your submittal.
Revised 9-17-19 MCN
The application fee which you paid covers staff review of the initial submittal and one resubmittal.
Each subsequent resubmittal requires an additional fee.
(2) Deferral requested
To request deferral, you must submit a request in writing to defer action by the Planning Commission
and Board of Supervisors. The request may be made by email. You may request a deferral for up to 36
months from the date your application was accepted for review (August 28, 2019), or up to August 28,
2022. (This is based on the Board of Supervisors' September 5, 2018 action.) However, all outstanding
information necessary for Commission action must be submitted by April 28, 2022 and in accordance
with the published schedule. (Please review Section 18-33.52 of the Albemarle County Code prior to
requesting a deferral.)
(3) Proceed to Planning Commission Public Hearing on December 3, 2019
At this time, you may request that your application proceed to public hearing with the Planning
Commission on December 3, 2019. With this option, no additional documents will be accepted, and
staff will take your project to the Commission as originally submitted without a recommendation of
approval.
(4) Withdraw Your Application
If at any time you wish to withdraw your application, please provide your request in writing.
Failure to Respond
An application shall be deemed to be voluntarily withdrawn if the applicant requests deferral pursuant
to subsection 33.52(A) and fails to provide within 90 days before the end of the deferral period all of
the information required to allow the Board to act on the application, or fails to request a deferral as
provided in subsection 33.52(B) or (C).
Fee Payment
Fees paid in cash or by check must be paid at the Community Development Intake Counter. Make
checks payable to the County of Albemarle. Do not send checks directly to the Review Coordinator.
Fees may also be paid by credit card using the secure online payment system, accessed at
http://www.albemarle.org/department.asp?department=cdd&relpage=21685.
Revised 9-17-19 MCN
FOR OFFICE USE ONLY SP # or ZMA #
Fee Amount $ Date Paid By who? Receipt # Ck# By:
Resubmittal of information for Special Use Permit or�'�,,�
Zoning Map Amendment j,>,n.��;:
PROJECT NUMBER: Sp• ZQJG1 • 0000$ PROJECT NAME: 11tt MiJ16Z S4601- of &1 RAFLE
❑ Resubmittal Fee is Required ❑ Per Request X Resubmittal Fee is Not Requ%cd
I IM FPc'DKVi�W XfC f
Community Development Project Coordinator
. X10 1Ia' lol
Signature 61Date
Name of Applicant
Signature
FEES
Phone Number
Date
Resubmittal fees for Special Use Permit — original Special Use Permit fee of $1,000
❑ First resubmission
FREE
❑ Each additional resubmission
$500
_Resubmittal——original Special Use Permit fee of $OOW
First resubmission
FREE
07 Eac additional resubmission
$11000
Resubmittal fees for original Zoning Map Amendment fee of $2,500
❑ First resubmission
FREE
❑ Each additional resubmission
$1,250
Resubmittal fees for original Zoning Map Amendment fee of $3,500
❑ First resubmission
FREE
❑ Each additional resubmission
$1,750
❑ Deferral of scheduled public hearing at applicant's request — Add'1 notice fees will be required
$180
To be paid after staff review for uublic notice:
Most applications for Special Use Permits and Zoning Map Amendment require at least one public hearing by the Planning Commission
and one public hearing by the Board of Supervisors. Virginia State Code requires that notice for public hearings be made by publishing
a legal advertisement in the newspaper and by mailing letters to adjacent property owners. Therefore, at least two fees for public notice
are required before a Zoning Map Amendment may be heard by the Board of Supervisors. The total fee for public notice will be
provided to the applicant after the final cost is determined and must be paid before the application is heard by a public body.
MAKE CHECKS TO COUNTY OF ALBEMARLE/PAYMENT AT COMMUNITY DEVELOPMENT COUNTER
Preparing and mailing or delivering up to fifty (50) notices
$200 + actual cost of first-class postage
Preparing and mailing or delivering each notice after fifty (50)
$1.00 for each additional notice + actualcost of first-class postage
Legal advertisement (published twice in the newspaper for each public hearing)
Actual cost
(minimum of $280 for total of 4 publications)
County of Albemarle Department of Community Development
401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-5832 Fax: (434) 972-4126
6/7/2011 Page 1 of 1
2019 Submittal and Review Schedule
Special Use Permits and Zoning Map Amendments
Resubmittal Schedule
Resubmittal Dates
Comments given to the
Applicant
Applicant requests PC
Public Hearing AND
Payment Due for Legal
Ad (no additional
resubmittals)
Planning
Commission Public
Hearing No sooner
than* COB Auditorium
Monday
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Friday
Tuesday
Dec 17 2018
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Bold italics = submittal/meeting day is different due to a holiday.
Dates with shaded background are not 2019.
2020 dates are tentative.
*Public hearing dates have been set by the Planning Commission; however, if due to unforeseen
circumstances the Planning Commission is unable to meet on this date, your project will be moved to
the closest available agenda date.