HomeMy WebLinkAboutSUB201800178 Checklist - Project Closeout (Administrative) 2019-05-20 SUBDIVISION/SITE PLAN
FILE CLOSEOUT / IMAGING CENTER INSTRUCTIONS
CHECKLIST
Please complete this form within 30 days of final action,place in folder and forward to CDA FOR QC
and staff• I el. CDA will forward to the Imaging Center r digital oseout.
SDP/.UB# 7e39 PROJEC TITLE 0v• /A^ St tiff
FULL 'AME OF LEAD REVIEWE FINAL ACTION DATE: C—/p 77
untyView —
►i Application,Page 2 Data Entered
■ Staff Report,Ground Water Assessment,or other documents placed in"Docs&Pies"
H rdcopy— File Folder Closeout: All items listed should be placed in project folder, in reverse
c m s nological order(latest on top).
i I
Please check each item included in this folder. To indicate that an item is not applicable to this file,place an"N/A"
ne t to the check box. The Lead Reviewer has the discretion to include any item deemed necessary to provide
c1.1 ity to the file,please indicate that item on the"Other" lines provided.
D gital Closeout Instructions: Below each item please indicate if Imaging Center is to scan the
do ument; or, if the document is already in digital format,can be saved to LaserFiche. Please provide the digital
to•ation(path/name) of the document in the space provided.
• Engineering Folder Information/documentation
El Scan El Saved location
El Application(signature copy)
El Scan El Saved location
❑ Public Notification records/Abutting Owner correspondence
❑ Scan ❑ Saved location
El Applicant Correspondence(to/from, memos/emails)
El Scan El Saved location
❑ Complete set of printed Review Comments
❑ Scan El Saved location
El Approved plan/plat(signed,or stamped"Approved"with Planner/Engineer name)
El Scan El Saved location
• Action Letter(Administrative Approval)
❑ Scan El Saved location
White Envelope-PC/BOS Meeting Package- Staff Report(include plan/plat presented,PC/BOS Action Letter)
❑ Scan El Saved location
■; Ground Water Assessments
El Scan ❑ Saved location
•I Other(Please explain—i.e. Studies)
❑ Scan ❑ Saved location
II Other(Please explain—i.e. Studies)
El Scan ❑ Saved location
1• At the planner's discretion,copies of unapproved plans/plats may be placed in the file if it is referenced in the
staff report or minutes and lends clarity to the review at a later date. If such plans are included, they should be
clearly marked as unapproved and contain a note clarifying why it was included.
El Scan ❑ Saved location
Additional Information on this project: _ !
• Planning Commission Minutes—may be obtained online or by contacting PC Recording Secretary
• Board of Supervisor Minutes—may be obtained online or by contacting the Clerk of BOS
• Construction Documents—will be added to this folder after completion of project. Prior to completion,
documents may be obtained by contacting the County Engineer.
NOTES: SDP/SUB project folders will be accepted by the Imaging Center when the following items are complete:
1) Checklist is completed and included in folder;
2) Folder has a typed status label(same font&label color as project label)placed under the project label to
reflect current project status and date;
3) Documents are Acco-fastened(except plats/plans),and in chronological order(latest documents on top);
4) Documents are sufficiently identified as to which need to be scanned or saved to LaserFiche.
If the above items are not complete,Imaging Center staff will circle the incomplete item and return folder to the Chief of
Planning for corrective action.
Issued 2/7/2008,Revised 4/1/2008,Revised 7/1/2009,Revised 2/9/2010,Revised 10-29-2012