HomeMy WebLinkAboutSP201700032 Action Letter 2018-10-29 TA-
• wit
�'IRGl
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road,North Wing
Charlottesville,Virginia 22902-4596
Phone(434)296-5832 Fax(434)972-4126
REVISED LETTER TO CORRECT THE REFERENCE PROJECT
NUMBER AND NAME
October 29, 2018
Valerie Long, Williams Mullen
321 East Main St., Ste. 400
Charlottesville Va 22902
RE: SP201700032 UVA Tennis,Permanent Connector Road,and Birdwood Golf Course Addition
and Special Exception for Outdoor Lighting
Dear Ms. Long,
The Albemarle County Planning Commission, at its meeting on June 19,2018,took the following actions
on the above-noted petition making the following recommendations to the Board of Supervisors.
Regarding SP-2017-00032 UVA Tennis, Permanent Connector Road, and Birdwood Golf Course
Addition and Special Exception for Outdoor Lighting
Recommended approval, by a vote of 5:0 with the following conditions:
1. Development of the Birdwood Property shall be in general accord with the concept plan entitled
"Birdwood SP 2017-00032 Concept Plan"prepared by Elise Cruz,University of Virginia Foundation
("UVAF"),dated April 27,2018,which includes sheets 1-4(the"Concept Plan"),attached hereto, as
determined by the Director of Planning and Zoning Administrator.To be in general accord,
development and use shall reflect the following major elements shown on the Concept Plan and on each
corresponding Concept Plan Detail,as noted below:
A. Exhibit A—Concept Plan (Sheet 1 of 4):
i. Locations ofstructures, improvements,and uses;
ii. Limits of Golf Course, including 18-hole Golf Course,Par 3 Short Course,Practice Ground,
Short Game area, and associated improvements; and
iii. Location and alignment of Connector Road between Golf Course Drive and Berwick Road.
B. Exhibit B—Tennis Facility Detail(Concept Plan Sheet 2 of 4):
i. Location of Tennis Facility within area shown in green shading;
ii. Location of future tennis courts within area outlined in a dashed oval and entitled, "Future
tennis courts", and prohibition of high mast lighting in this area; and
iii. Provision of ADA-compliant pedestrian infrastructure to connect Birdwood property(TMP
#75-63)with neighboring Boar's Head Sports Club property(TMP#59D2-01-15).
C. Exhibit C—Golf Practice Facility Detail(Concept Plan Sheet 3 of 4):
i. Building location,orientation,and mass;
ii. Parking lot location;
iii. Installation of new landscaping for screening purposes;
iv. Retention oftrees shown for preservation;and _
v. Earthen berms adjacent to the new parking lot.
D. Exhibit D—Connector Road Detail(Concept Plan Sheet 4 of 4):
i. Location and alignment of Connector Road between Golf Course Drive and Berwick
Road; and
ii. Pedestrian infrastructure(including sidewalks, crosswalks, and outdoor lighting)
Any new construction and/or improvements at the subject property, other than the site improvements
that are in general accord with the Concept Plan and with each corresponding Concept Plan Detail as
determined by the Director of Planning and Zoning Administrator,shall require an amended special use
permit, except for the following:
• Modifications to golfcourse layout within the boundaries ofthe existing 18-holegolfcourse, and
outside of the boundaries of the Birdwood Mansion"Historic Core"and"Outer Precinct"as
identified in the Birdwood Landscape Site Protection and Stewardship Strategies Plan
(2015);
• Construction of athletic-related accessory structures or other athletic-related improvements which
primarily support the use ofthe golf course facilities and/or tennis facilities and which occur
within the general area ofthose uses.
• Other minor modifications to the Concept Plan or corresponding Concept Plan Details that
do not otherwise conflict with the elements listed above may be made to ensure compliance
with the Zoning Ordinance,as determined by the Zoning Administrator.
2. Design and development of the improvements shown on Exhibit C—Golf Practice Facility Detail
(Concept Plan Sheet 3 of 4) shall be subject to the following, as determined by the Planning Director
or designee:
a. Placement of the parking lot within the"bowl"created by the existing terrain in away that minimizes
grading of the slope to the north ofthe new parking lot,which is to be preserved for its screening effect;
b. Construction of earthen berms adjacent to the parking lot which are compatible with existing
topographic variation and which further reduce the visibility ofthe parking lot and parked cars from Golf
Course Drive;
c. Approved planting plan and planting schedule which,at minimum, include:
i. New landscaping materials planted in naturalistic or informal arrangements which are consistent
and compatible with the existing landscape in terms ofcharacter,density, and species;
ii. A meadow or similar grass landscape along GolfCourse Drive;and
iii. The use of native plant materials;and
d. Submittal ofaconservation plan prepared by acertified arborist to preserve trees identified for
preservation,including the treatment of all ash trees(species Fraxinus)that are to be preserved for
protection against the emerald ash borer(A grilusplanipennis),to be used in conjunction with any
required conservation checklist.If all reasonable alternatives for preservation have been explored,and
such trees cannot be retained due to the health of the tree as determined by the certified arborist,removal
may occur.
3. Design and development of the improvements shown on Exhibit D—Connector Road Detail(Concept
Plan Sheet 4 of 4)shall comply with the Special Exception(Grading Buffer Waiver) and all Special
Exception Conditions approved by the Board of Supervisors on April 4, 2018.
4. Expansion or replacement of the Clubhouse is permissible,provided that all site plan,building permit,
and all other applicable permit approvals are properly obtained.
' 5. No change in use of the Birdwood Mansion is permitted through this Special Use Permit Amendment.
6. All proposed outdoor lighting for the property shall comply with Albemarle County Code,except as
otherwise modified or waived by the Board of Supervisors through the approval of a Special
Exception request(as may be applicable). Tall mast lighting shall not be permitted for tennis courts in
the area designated as"Future tennis courts"on Exhibit B—Tennis Facility Detail(Concept Plan
Sheet 2 of 4),dated April 27,2018.
7. Sound studies that demonstrate compliance with the Albemarle County Noise Ordinance, as
determined by the Zoning Administrator or her designee,shall be submitted to Albemarle County prior to
the issuance of a Certificate of Occupancy for the Tennis Facility.
8. The owners s traffic consultant shall conduct signal warrant analyses for the Golf Course Drive and Ednam
Drive intersections with U.S.Route 250 to determine if volumes indicate that any modification to
intersection controls should be implemented. Such analyses shall be conducted a minimum of two
times(the first shall occur twelve(12)months after the permanent opening of the connector road, and
the second shall occur twenty-four(24)months after the permanent opening of the connector road)
and shall be submitted to Albemarle County for review. If any modification is indicated based on traffic •
volumes collected per standard procedures ofthe Virginia Department ofTransportation("VDOT"),the
owner's consultant will prepare and submit the requisite Signal Justification Report evaluating alternative
intersection control to VDOTandAlbemarle County and engage in discussion about the appropriate
measures,ifany,to betaken at either intersection.
9. If VDOT and the County determine at any time within five(5)years after the permanent opening of
the connector road that signalization or other improvements—together, "transportation improvements"
—are appropriate for the Golf Course Drive intersection and/or Ednam Drive intersection with U.S.
250/Ivy Road,the owner shall pay its pro rata share based on its proportionate contribution to the
need for such transportation improvements.
10. The owner shall continue to implement an Integrated Pest Management/Nutrient Management Plan to
reduce adverse water quality impacts.
11. Ingress and egress along Birdwood Drive shall continue to be restricted,to thesatisfaction of the
Zoning Administrator,to only those residences served by Birdwood Drive and shall not be used as an
access to the Indoor Golf Practice Facility or other areas of Birdwood.
12. Use of the property must adhere to the Events Management Plan as described in Proffer#4 of
ZMA201700010.
13. SP201700032 shall remain valid so long as construction of any one ofthe uses proposed herein is
commenced within 5 years from the date ofapproval.
Regarding SPECIAL EXCEPTION FOR AN OUTDOOR LIGHTING WAIVER
RECOMMENDED CONDITIONS -
Recommended approval,by a vote of 5:0 of the requested Special Exception for an Outdoor Lighting Waiver
for the height of the lighting poles supporting the outdoor lights for the hard courts at the proposed tennis
facility to be a maximum of 70 feet,with the following conditions:
1. All light fixtures used in conjunction with light poles utilizing the maximum allowable height granted by
Special Exception must be full cut-off dimmable LED lights, as proposed by the applicants.
2. The full cut-off dimmable LED lights may only be used at the level of illumination required for televised
nighttime play during such televised nighttime play,and the lights shall be dimmed during other times(such
as evening practices), as proposed by the applicants.
3. The waiver shall only apply to the proposed 12 hard courts within the proposed tennis facility;any future
tennis courts located in the area denoted for"Future tennis courts"on Exhibit B—Tennis Facility Detail
(Concept Plan Sheet 2 of 4) shall have outdoor lighting consisting of poles which comply with the 35'
maximum height and full cut-off luminaires, as proposed by the applicants.
If you should have any questions or comments regarding the above noted action, please do not hesitate to
contact me at(434) 296-5832.
Sincerely,
jo_ /ix_ a/4_2_, 0.
Tim Padalino,AICP
Senior Planner
Planning Division