HomeMy WebLinkAboutSP201700032 Review Comments 2018-03-19 • WILLIAMS M U LLE N
Direct Dial: 434.951.5709
vlong@williamsmullen.com
March 19, 2018
Tim Padalino
Senior Planner
Albemarle County Community Development
401 McIntire Road
North Wing
Charlottesville, VA 22902
RE: SP 2017-00032 — UVA Tennis, Permanent Connector Road, and Par 3 Golf
ZMA 2017-00010 Boar's Head Permanent Connector Road
The following lists County staff comments in connection with the above applications,
ZMA201700010 and SP201700032 and provides a corresponding response to each comment.
The County staff comments were reproduced from the review comment letter dated February 2,
2018, and the additional review comment letter from Zoning dated February 13, 2018.
General Comments (for both ZMA 201700010 and SP201700032):
Please revise and submit an official Application Plan for ZMA201700010 and an official Concept
Plan for SP201700032. These documents should each include a date, title, and all existing and
proposed uses and improvements (such as connector road, proposed parking locations,
proposed tennis courts, proposed pedestrian infrastructure, etc.). Please identify the parcels
and boundaries of the Application Plan and Concept Plan.
• For ZMA201700010, the official Application Plan is the one prepared by Dewberry
Engineers, Inc., dated March 1, 2018, entitled "Application Plan — UVAF Boar's Head
Sports Club" and included as Exhibit E of this resubmittal application.
• For SP201700032, the official Concept Plan is the one prepared by the University of
Virginia Foundation, dated March 19, 2018, entitled "Birdwood SP 2017-00032
Conceptual Plan" and included as Exhibit A of this resubmittal application.
• Both plans include all existing and proposed uses and improvements, and identifies the
parcels and boundaries of such plans.
Please revise and resubmit the concept plan, application plan, and/or other graphic exhibits
which are consistent with one another and which do not contain discrepant information.
• All exhibits and plans were revised to be consistent with each other, eliminating any
discrepant information.
Zoning
Please be advised that construction and grading activity for the proposed connector road on the
Boar's Head Sports Club property appears to involve grading within twenty(20) feet of the
321 East Main Street,Suite 400 Charlottesville,VA 22902 T 434.951.5700 F 434.817.0977
williamsmullen.com A Professional Corporation
WILLIAMS M U LLE N
March 19, 2018
Page 2
adjoining Residential district. Per Zoning Ordinance Section 21.7(c) ("Buffer zone adjacent to
residential and rural areas districts'), grading within twenty feet of the adjoining R2 Residential
district (Ednam Village) or the adjoining R1 Residential District (Birdwood) requires Board of
Supervisors approval of a special exception to waive the buffer zone requirements. As such,
Planning Division staff recommend preparing and submitting such a special exception request,
along with pertinent grading plans and associated site plans or road plans, as quickly as
possible so that we can evaluate the request, make a recommendation, and get the request
placed on an upcoming BOS meeting agenda as soon as possible.
• A Special Exception Application was submitted on March 5th, 2018, which is currently
under review.
Please provide further information and address impacts from lighting the facility and
connector road as well as compliance with the ACZO lighting regulations. Because this is one
of the primary impacts of this use, staff recommends that a photometric plan be completed to
address spillover onto adjoining properties and roadways.
• We understand that photometric Plans and compliance with the lighting ordinance will be
required during the site plan review process. The facility has not yet been designed, so
a photometric cannot be provided at this time.
• Pursuant to the draft conditions of approval for SP 201700032, included as Exhibit H,
condition (2) states, "All proposed lighting for the property shall comply with Albemarle
County lighting standards, except as otherwise waived by the Board of Supervisors
through the approval of a Special Exception request." Therefore, all lighting
improvements related to the Property are required to comply with the County ordinance
unless specifically outlined in the special exception application request submitted with
these materials.
Additional Information Relating to Proposed Lighting: (i) Will lighting be utilized during nighttime
practice and daily operations, or will lighting be limited to televised matches? (ii) What is the
proposed lighting pole height for the tennis facility? (iii) What is the proposed lighting plan for the
connector road? and (iv) The illumination of the clay courts is of particular interest, as clay
courts generally reflect light more intensely than standard courts. The illumination visible to the
neighborhoods southwest of the tennis courts will also be of interest, as they will be at a lower
elevation than the court complex. Will lighting of the tennis facility be limited to the nighttime
televised matches as mentioned in the narrative? If so, this will be considered for a condition of
approval.
• Lighting will be utilized at night, as necessary, and only when the courts are in use. The
proposed lighting pole height for the tennis facility is 70 feet. Clay courts will have lower
level lighting requirements and lower pole height, as they will not be used for televised
matches. The lighting requirements for televised matches is higher than that of standard
lighting requirements. As detailed in the lighting waiver request, the lights for the
primary courts can be set on different levels depending on whether a match is televised
or not. Lighting is designed to prevent glare, for both the safety of the athletes and the
WILLIAMS MULLEN
March 19, 2018
Page 3
containment of lighting within the specified area of the courts. With regard to lighting for
the connector road, any lighting proposed will be fully-compliant with the Ordinance, and
will be designed to address the needs for pedestrian safety.
Sound is another impact to be addressed. It will be impractical to regulate noise from crowd
cheering and the like. The amplified sound from commentators and referees on the proposed
tennis courts, particularly during televised matches, must meet the noise ordinance as
described in Section 4.18. It would be helpful to provide information about expected maximum
sound levels at the property line.
• See proposed condition (4) of the special use permit, Exhibit H: "All acoustic equipment
associated with the proposed Tennis Facility shall comply with the Albemarle County
noise ordinance. Sound studies that demonstrate compliance, as determined by the
Director of Planning or his designee, shall be required prior to the issuance of a
Certificate of Occupancy for the Tennis Facility."
The Boar's Head Sports Club parking is located on a separate parcel from the proposed tennis
complex, requiring compliance with §4.12.8. The proposed shared parking arrangement
between the squash complex and the tennis complex is allowable as shared parking. Please
provide a parking study in accordance to §4.12.10, demonstrating the viability of shared parking.
• See the attached Conceptual Parking Plan, Exhibit A. Please also see the Event
Parking Management Plan, Exhibit K. Parking for UVA Tennis matches is currently
accommodated through the existing parking areas on the Boar's Head property. The
expansion of parking at the Clubhouse of the Birdwood Property and to the south of the
new Tennis Facility will be utilized for the uses proposed with this Special Use Permit
request.
The steep grade between the parking and tennis areas greatly reduces accessibility for elderly
or handicapped patrons. As currently shown on the concept plans, access seems limited by
multiple staircases. Per§4.12.8 (c), please describe the plans for safe movement of pedestrians
between the parking area and the tennis complex.
• The Application Plan and Concept Plan both have notes regarding ADA accessibility
between the Boar's Head Property and the Birdwood Property.
Please address the provision of parking, as the short course is some distance from the
current golf course parking. While the general use of the area will not change from golf course
use, the short course format encourages faster play, and patrons of the short course would
likely prefer to park closer to the start of the course. This is particularly true if short course
players are less likely to rent a golf cart. Please include in the application intended parking
spots and intended mode of travel to the course for short course players.
• Short Course users will park in the Golf Parking area near the clubhouse and either walk
to the course or use a golf cart.
WILLIAMS MULLEN
March 19, 2018
Page 4
Partial pedestrian access from the Boar's Head Sports Club to the short course is outlined on
plans for the connector road. Please address full pedestrian access, as the Boar's Head Sports
Club is currently the closest parking to the proposed short course. Are golf cart paths intended
to serve as pedestrian access?
• Yes. Golf patrons use the cart path and the fairway.
Parking concept plan shows a highlighted area of proposed parking, but depicts currently
existing spaces. How will the spaces be arranged to fit an additional 62 cars?
• Exact depiction of parking areas will be provided during site plan review. The Special
Use Permit exhibit (Sheet 2 of 4) shows general areas where parking will be
provided/rearranged or expanded.
Please submit for approval an updated Event (traffic) Management Plan, addressing: Internal
circulation; Events parking and pedestrian circulation between events and parking locations;
External connection plans.
• Please see the attached Event Management Plan, included as Exhibit K. The Plan
demonstrates that events of all sizes have been successfully managed on the properties
for years, including UVA Tennis matches.
VDOT and/or County staff will need to review this Event Management Plan, which will be
complementary to the Traffic Plan required by VDOT.
• Understood.
Engineering
No objection with the condition that the proposed and existing access road shall meet County
design guidance (e.g. access road shall have a minimum width of 20-ft and maximum slope of
10%). Please show existing road meets or state that improvements will be completed to meet
these standards[Design Standards Manual, Private Street Standards, pg. 19].
• Noted. Connector Road Plans, currently under review by County staff, demonstrate the
dimensions of the proposed road and how it connects with the existing road system.
VSMP permitting is required if area of land disturbance exceeds 10,000 sf. Phasing is allowed
but the area of land disturbance will be considered on a cumulative basis. SWM agreements,
easements, deeds and bonding will be required for proposed facilities and prior to commencing
land disturbance. ESC bonding will also be required prior to commencing land disturbance.
[WPO-Chapter 17].
• Noted.
•
•
WILLIAMS MULLEN
March 19, 2018
Page 5
Transportation— VDOT 8, Community Development
Received 2/7/18: Our recommendation is that signal at Ednam Drive and Route 250 be
relocated to Golf Drive and Route 250. The provided analysis indicates that this signal
relocation would have corridor-wide benefits with improvements on Route 250 as well as the
side streets, as the new location will serve 4 approaches as opposed to the 3 currently being
served.
• The Traffic Impact Analysis indicates that both intersections, as currently designed, will
continue to operate at high levels of service following the installation of the Connector
Road. Applicant agrees that a condition be added to the Special Use Permit whereby
the operation of both intersections is studied at 12 and 24 months following the
opening of the permanent connector road. Please see recommended condition #8 on
Exhibit H for additional details.
Additionally, Principal Planner Kevin McDermott has stated that he has no objection with the
proposals, but has provided the following recommendations for consideration that should be
addressed during the site plan stage, including the following:
Restriping of 250 at the Golf Course Dr/Coleridge intersection to define the left turn
lanes, instead of the continuous left turns left that currently exist (if VDOT concurs).
• This item was not included with VDOT recommendations.
Set a trigger or timeline to reevaluate operations at the two intersections to make sure they
are operating as expected and see if warrants are/are not met. If there is any change required
have evaluate alternative controls at the intersections.
• The Traffic Impact Analysis indicates that both intersections, as currently designed, will
continue to operate at high levels of service following the installation of the Connector
Road. Applicant agrees that a condition be added to the Special Use Permit whereby
the operation of both intersections is studied at 12 and 24 months following the
opening of the permanent connector road. Please see recommended condition #8 on
Exhibit H for additional details.
Ensure that the recommendations from the STARS study can be accommodated at
the intersections and, if necessary, dedicate future right of way.
• Noted.
Suggestions on improvements to the internal pedestrian connections should be better defined.
• Internal pedestrian connections are noted in Exhibits and ensure appropriate ADA
compliance for interparcel connections.
WILLIAMS MULLEN
March 19, 2018
Page 6
Planning—ARB & Entrance Corridor
I SP-2017-32 ]:
It is anticipated that the primary impact of this proposed development on the Entrance
Corridor will be the court lighting. A Musco brand full-cutoff LED system is illustrated in the
applicant's submittal, but the proposal states that the Musco brand won't necessarily be used.
Since the Musco fixture confirms that a full cutoff sports light is now available, it is
recommended that use of a full cutoff fixture be made a condition of approval.
• Full cut-off lighting is proposed.
Additional information would be helpful to more fully understand the impacts of the proposal:
a. The intensity of the illumination of the proposed lighting at ground level;
b. Relative elevations of existing and proposed features (ffe of existing and
proposed tennis courts; ffe and maximum building height of tennis pavilion;
height of elevated terraces, bridges, seating; light fixture heights); and
c. Opportunities for landscaping to buffer impacts of lighting on the surroundings.
• Proposed lighting will be compliant with all requirements of the Albemarle County lighting
ordinance, except as covered in the included Special Exception request for additional
pole height.
Comments specifically related to ZMA 201700010:
Please provide updated proffers in connection with this ZMA request.
• Please see the attached updated proffers dated March 19, 2018, included as Exhibit G.
Please be aware that the Ordinance has been revised since previous ZMA proffers were
approved. The applicant may wish to update the list of allowed uses to include the
revised allowed uses, with the exception of uses struck from the initial proffer list.
• Please see the attached updated proffers, included as Exhibit G, which reflects the
revisions to the Ordinance since the previous ZMA.
Please include in the updated proffers a note that addresses the satisfaction of Proffer 3.
• Please see the attached updated proffers dated March 19, 2018, included as Exhibit G,
which reflects the revisions to the Ordinance since the previous ZMA.
Neighborhood Model Principles
• WILLIAMS MULLEN
March 19, 2018
Page 7
All principles were noted as being fully or partially met by County staff. For partially met
principles, the following comments were made:
Pedestrian Orientation: Some concerns exist with regards to ensuring that pedestrian
infrastructure can be provided in ways that are universally accessible, specifically as it relates to
proposed pedestrian access between the two subject properties, and(more particularly) as it
relates to pedestrian access from proposed new parking at the Boar's Head property over, up,
and into the proposed UVA Tennis facility.
• The Application Plan notes where pedestrian connections will be ADA compliant,
ensuring universal accessibility.
Multimodal Transportation Opportunities: It is unclear how public transit (CAT and/or UTS)
might be incorporated into the use of existing and proposed University athletic facilities, either
on a regular basis or in support of events transportations planning. The proposals do not include
any information about a possible shared-use path along or near Ivy Road/U.S. 250, which
would support multi-modal goals contained in the Comp Plan (such as Transportation
Objectives 3, 4, and 6). Specifically, this type of path would be a significant implementation of
the proposed Three Notch'd Trail, which has become a project of interest for the three members
of the Planning and Coordination Council (PACC).
• Multimodal opportunities, such as, the proposed Three Notch'd Trail are to be
incorporated into the recently-initiated Area B Study / Birdwood Master Plan process.
Parks, Recreational Amenities, and Open Space: As noted above, the proposals do not
include information about the proposed Three Notch'd Trail, which would be an exceptional
amenity for recreation (as well as alternative transportation).
• The opportunity for the subject properties to support shared-use paths, such as the
proposed Three Notch'd Trail are to be incorporated into the recently-initiated Area B
Study / Birdwood Master Plan process.
Redevelopment: Some concerns exist with regards to potential impacts from outdoor athletic
lighting on nearby residential properties. Opportunities exist to mitigate perceived potential
impacts by making context-sensitive specifications for light poles, outdoor light
fixtures/luminaries, and other site planning and design details.
• As stated earlier, pursuant to the draft conditions of approval for SP 201700032,
included as Exhibit H condition #2 states, "All proposed lighting for the property shall
comply with Albemarle County lighting standards, except as otherwise waived by the
Board of Supervisors through the approval of a Special Exception request." Therefore,
all lighting improvements related to the Property are required to comply with the County
ordinance unless specifically outlined in the special exception application request
submitted with these materials.
• ' ' WILLIAMS M U LLE N
March 19, 2018
Page 8
Respecting Terrain and Careful Grading and Re-grading of Terrain: Based on conceptual
renderings and plans provided with the applications, it appears that the proposed new athletic
facilities and related improvements have been thoughtfully sited into the existing rolling terrain.
However, it is anticipated that the proposed improvements would require extensive site works.
Without conceptual grading plans, it is somewhat unclear if the proposed improvements would
embody context-sensitive design and planning principles, or not.
• The proposed Tennis Facility will be appropriately screened with existing and proposed
landscaping. Additionally, the design contemplates some of the courts being "sunken"
below grade with the seating built into the terrain, thus minimizing any impact of the
facility.
Thank you for your assistance with these applications. Please let us know as soon as possible
if there is any other information that you require to address your comments.
Sincerely,
\AttALL,/
Valerie W. Long
Enclosures
cc: UVA Foundation
Ashley Davies, Williams Mullen
List of Exhibits:
A. Birdwood SP 2017-00032 Conceptual Plan
B. Birdwood SP 2017-00032 Tennis Facility and Illustrative Parking Options Detail
C. Birdwood SP 2017-00032 Golf Practice Facility Detail
D. Birdwood SP 2017-00032 Connector Road Detail
E. Application Plan (for ZMA 2017-00010)
F. [Intentionally Omitted]
G. Boar's Head Sports Club ZMA 2017-00010 Proffer Statement
H. DRAFT Proposed Conditions of Approval (for SP 2017-00032)
I. University of Virginia Outdoor Tennis Facility—Special Exception Request: Project
Lighting Waiver
J. Conceptual Architectural Renderings/Layout (for general reference only)
K. Event Parking Management Plan — Boar's Head Sports Club (Amended 3-15-18)
L. Boar's Head Event List
35754652_4
Exhibit A
Birdwood SP 2017-00032 Conceptual Plan
BIRDWOOD Sheet 1 of 4
SP 2017-00032 Conceptual Plan
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Exhibit B
Birdwood SP 2017-00032 Tennis Facility and
Illustrative Parking Options Detail
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Exhibit C
Birdwood SP 2017-00032 Golf Practice Facility
Detail
Sheet 3 of 4
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6 =MOOD SP 20_1_7-00032 _% a _•. ,.,� .
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Exhibit D
Birdwood SP 2017-00032 Connector Road Detail
BIRDWOOD SP 2017-0032
Connector Road Detail Sheet 4 of 4
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Exhibit E
Application Plan (for ZMA 2017-00010)
Exhibit E
Application Plan (for ZMA 2017-00010)
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ZONTAL SCAL :".
:
�•�h DATE TITLE SHEET NO.
,•. . Dewberry 03/01/18 APPLICATION PLAN
:" DewberryEngineers Inc.
4805 L Br gk Once Swie 200 PROJ.NO. PROJECT UVAF BOAR'S HEAD
Glen Allen.VA 23060
PHONE 904.2907057 SPORTS CLUB
Exhibit G
Boar's Head Sports Club ZMA 2017-00010 Proffer
Statement
4
BOAR'S HEAD SPORTS CLUB
ZMA 2017-00010
PROFFER STAT MEN".
The following parcel is subject to rezoning application ZMA 2017-00010(the"Application")
and thus to this proffer statement:Tax Map Parcel 059D2-01-00-01500(the"Property"). The
Applicant and owner of the Property is University of Virginia Host Properties,Inc. (the"Owner").
This proffer statement shall supersede and replace in all respects the proffer statement approved by the
Board of Supervisors in connection with ZMA-2004-0015.
The Owner hereby voluntarily proffers that if the Albemarle County Board of Supervisors acts
to approve the Application,as requested,the Owner and its successors and assigns shall develop the
Property in accord with the following proffers pursuant to Section 15.2-2298 of the Code of Virginia,
1950,as amended,and pursuant to Section 33.3 of the Albemarle County Zoning Ordinance.These
conditions are voluntarily proffered as part of the Application,and the Owner acknowledges that(1)the
rezoning itself gives rise to the need for the conditions;and(2)such conditions have a reasonable
relation to the rezoning requested.
In the event the Application is denied the proffers shall immediately be null and void and
of no further force or effect.
1. Development of the Property shall be in general accord with the plan entitled
"Application Plan"prepared by Dewberry Engineers,Inc.,dated March 1,2018,containing one(1)
page,and attached hereto as Exhibit A(the "Application Plan").The Application Plan shall not be
construed to prohibit the realignment of the 14 existing outdoor tennis courts, subject to existing
provisions of the Albemarle County zoning ordinance,provided that the courts remain in the area
marked"Outdoor Tennis Courts"shown on the Application Plan. Unless specifically referenced on
the Application Plan, or otherwise referenced in this proffer statement, all other plans and
illustrations submitted as part of the Application shall be deemed illustrative only, and such plans
and illustrations shall not be deemed proffers. The Owner reserves the right to develop the
Property in phases, as shown on the Application Plan.
2. Within the Property, only the following uses shall be permitted by right, subject
always to the express terms of this proffer statement:
a. Pursuant to subsection 24.2.1 of Section 24, HC highway commercial
zoning district, of the Albemarle County Zoning Ordinance, as those
regulations exist on March 19, 2018, as set forth below: Section 24.2.1
numbers 6, 20, 35, 36, 37,41, 42, 44, and 45.
b. Pursuant to subsection 22.2.1 of Section 22, C-1 Commercial zoning
district, of the Albemarle County Zoning Ordinance, as those regulations
exist on March 19, 2018, as set forth below: Section 22.2.1 numbers b.4,
b.8, b.17, b.18, b.19, b.24, b.26, and b.27.
The by-right uses of the Property that are permitted pursuant to sections 24.2.1 and 22.2.1
and pursuant to this Proffer Statement are shown below without strikethrough. Uses which will
not be permitted on the Property (subject always to the express terms of this proffer statement)
have been indicated by strikethrough.
24.2.1 BY RIGHT
The following uses shall be permitted in any H-C district subject to the requirements and
limitations of these regulations. The zoning administrator, after consultation with the director of
planning and other appropriate officials, may permit as a use by right, a use not specifically
permitted;provided that such use shall be similar to uses permitted by right in general character
and more specifically, similar in terms of locational requirements, operational characteristics,
visual impact and traffic generation. Appeals from the zoning administrator's decision shall be as
generally provided in section 34.0.
1. Automobile laundries
2. Automobile, truck r shorn
3. Automobile service stations (reference 5.1.20).
4. Building-materials-sales,
5. Churches, cemeteries.
6. Clubs, lodges (reference 5.1.02).
7. Convenience stores.
8. Educational, technical and trade schools.
9. Factoryoutlf sales clothing and fabric.
10. Feed and seed stores(reference 5.1.22).
11. .
12. F:IZxtin she „d se rity oducts'sales r 1 se e
I Z �
13. Fire-and rescue-squad stations eference-5 99),
14. Funeral h om e n
15. Furniture stores.
16. Food and grace sto es in:ludin h lty shops bakery d 'lk
b..,...,:j' .,�., "En�Pcciulr�-�i'vP�-a��cc�TT� �
dispensar.> and . „ cheese sho„s
uI o �.a I e ,l ,
17. Home-and-business services-sueh-as-grounds care,cleaning,exter tors;
landsca„ing and ther r nd m „te„anee n
18.
19. (Repealed 6 3 81).
20. Hotels,motels and inns.
21. Eight'warehousing,
22. Machine nd a nt sal e e nd rental
uvaual e`�,
23. Mobile home and trailer sales and service.
24.
25. Motor vehicle salesTn e e „d rental 26. New automotive parts sales.
27. Newspaper publishing
28. , ,
29. Office a„d business machine sales and se
30. ;
31.
32. Sale o f ma;or recreational e ent „a „eh clew
33. Wayside stands vegetable and agricultural produce(reference 5.1.19).
34. Wholesale distribution
35. Water, sewer,energy and communications distribution facilities.
36. Public uses(reference 5.1.12).
37. Temporary construction headquarters and temporary construction storage yards
(reference 5.1.18).
38. Indoor theaters
39. Heating-eil-sales-and-distribution e€erenee-5,4-20),
40. Temporary industrialized buildings(reference 5.8.)
41. Uses permitted by right pursuant to subsection 22.2.1 of section 22.1, commercial,
C-1. (Added 6-19-91; Amended 9-9-92).
42. Indoor athletic facilities. (Added 9-15-93).
43. Farmer's mark t(re€erence 5.l 4 7Hn dded ,0 L , 95)
44. Stormwater management facilities shown on an approved final site plan or
subdivision plat. (Added 10-9-02)
45. Tier I and Tier II personal wireless services facilities (reference 5.1.40). (Added
10-13-04)
46. Storage yards.
47. I aborator;es/D cl. and De ele ent/E ntal Testin s flo
LLLVVICLLVIIV Jl1lL.JVa R, R
of the establishment does not exceed 4,000 square feet per site; provided that the
ff the establishmentd n nnn e f et„
ga:,sJ zlooloor e o e ee � e site b
J
special a e ption a ed by the board „f s„pev:sors 48. Manufaeturing/Pr g�ocess:n s embly/F..brieatio.,. a„d Recycling. g .. foo
o€the establi ent does not exceed 1,a�,000 square eet per sit d •� th t the
ecrcrxccrcnv
gross floor area of the establishment may exceed 1,000 square feet per site by
ale tion a ed b.,the boar o supery sors
:�Yvviul e.iceepdf ,
49. S erage/Warehousing Distrib„tio.,/Transpertatio ; e s floor a e ofth
estab ii Trent does-not exceed 4,,000 square eet pe sites id d t1 t th
floor a of the establishn ent m ee,l n nnn s e feet« site b., al
11VV1 LAl L.•LL Vl L11L. IiJLLiV e , e
50. Drive through windows (reference 5.1.60). (Added 3 2 16).
22.2.1 BY RIGHT
The following uses shall be permitted in any C-1 district, subject to the requirements and
limitations of these regulations.The zoning administrator,after consultation with the director of
planning and other appropriate officials,may permit as a use by right,a use not specifically permitted;
provided that such use shall be similar to uses permitted by right in general character and more
specifically,similar in terms of locational requirements,operational characteristics,visual impact and
traffic generation.Appeals from the zoning administrator's decision shall be as generally provided in
section 34.0.
a. The following retail sales and service establishments:
1. gif? ,e ,ehy notion and ^raft shop^
2. ,
3. re.
4. Drug store, pharmacy.
5. Florist.
6. Fee a„,l r ee to cludin .a, ^ alty she s bake ,,dy milk
�,.,�.uaau �avvviT.^T ^', ^ ,
7. Furniture and home pl anees (sales and se eel
8.
9.
10. .
11. Optical geeds.
12. Photograph geeds
13.
14. Sporting-geed
15. .
16. Farmers' markets (reference 5.1.17). 17.
17. L ahe atories/Reseafeh a ndi-,DDev'e pmen+tIixpeninentalTesting;gross floor coea
of the establishment does not excccd 4,000 square feet per site; provided that the
gross floor area of the establishment may exceed 1,000 square feet per site by
,l o ptien a ed by the board s„ er.,isors.�Yvviurc.V ^ fp
,
18. Man,,faet ,./Dr v g/A s mblyT br atie nd Re cl; s flo ^
a�ivaauiuvc�i"
of the establishment does not exceed 4,000 square feet per site; provided that the
gross floor area of the establishment may exceed 1,000 square feet per site by
,l ^ ptien a e,l e oar suer.,is„rs
:���.viui�.ic^� bythbdf p
.
19. Drive through windows (reference 5.1.60). (Added 3 2 16)
b. The following services and public establishments:
1. ,
2. Barber beauty sheps
3. Religious a embly„so cemeteries,
4. Clubs, lodges(reference 5.1.02).
5.
6. Fire and rescue squad stations (reference 5.1.09).
7. F.,n era l k er e
8. Health spas.
9. Indoor theater
10. Laundries,dry cleaners.
11. I a`.nd;omat / vided th t tt .l t hall bo d„t. at al l L d
�. .. � �Y'v.�uvu u,z�rccir-ucceiraiiirr�n
operation).
12. Libraries,museums.
13. Nurseries, day care centers (reference 5.1.06).
14. Eating establishment
15. TailrT o mstress
16. Automobile service stations (reference 5.1.20).
17. Water, sewer, energy and communications distribution facilities.
18. Public uses(reference 5.1.12).
19. Temporary construction headquarters and temporary construction storage yards
(reference 5.1.2).
20. Dwellings (reference 5.1.21).
21. (Repealed 13 13).
22. omobile, truck re shep o cl,,ding body shop
23. Temporary industfialized buildings-(re€erenc
24. Indoor athletic facilities. (added 9-15-95)
25. (Repealed 5 5 10).
26. Stormwater management facilities shown on an approved final site plan or
subdivision plat. (Added 10-9-02)
27. Tier I and Tier II personal wireless service facilities (reference 5.1.40). (Added
10-13-04)
Notwithstanding that the above-referenced uses will not be permitted on the Property,
this proffer statement shall not be interpreted to prohibit uses accessory to a health spa on the
Property, which accessory uses shall expressly include, but not be limited to the following:
indoor tennis courts, outdoor tennis courts, multi-sport courts, other recreational or fitness
facilities, a restaurant, a snack bar, a "pro shop," administrative office space, locker rooms, and a
child care facility.
3. Prior to the final approval of SDP 2004-00086, the Owner shall record the
subdivision plat attached hereto as Exhibit B in the Clerk's Office of the Circuit Court of
Albemarle County, Virginia,to combine the portion of tax map parcel 07500-00-00-06300
shown on Exhibit BA as Parcel "X" containing 1.774 acres, with tax map parcel 059D2-01-00-
01500. THIS PROFFER HAS BEEN SATISFIED IN FULL.
4. Prior to issuance of a certificate of occupancy for the permanent use of the
connector road that was approved for temporary use by SP-2017-23, the Owner shall submit for
approval by the Zoning Administrator a current Event Management Plan to provide adequate
parking for the public during periodic public events at the Property, and further designed to avoid
or minimize public parking in adjacent and nearby residential areas during such public events.
Such a plan shall include a commitment by the Owner to provide adequate event parking at the
Birdwood Golf Course parking lot (with access to the Property either by shuttle service or on
foot along the golf course cart paths, at the discretion of the Owner), the large surface parking lot
at the northwest corner of Ednam Drive and Boar's Head Point, and/or in other parking areas
controlled by the Owner or its affiliated entities, each in the discretion of the Owner given the
expected attendance at each particular event. Such a plan will also provide for the use of shuttle
services as necessary given the size and nature of a particular event, for the use of adequate
signage directing the public to permitted parking areas, and the use of appropriate personnel to
direct the public to such permitted parking areas and to discourage or prohibit public parking in
adjacent and nearby residential areas.
[SIGNATURE PAGE IMMEDIATELY FOLLOWS]
WITNESS the following duly authorized signatures:
UNIVERSITY OF VIRGINIA HOST PROPERTIES, INC.
By:
Printed Name:
Title:
COMMONWEALTH OF VIRGINIA
CITY/COUNTY OF ,to wit:
The foregoing instrument was acknowledged before me this day of
, 2018 by as
of University of Virginia Host Properties, Inc., on its behalf.
My Commission expires:
Notary Public
35631779_4
Exhibit"A"
Application Plan
(attached)
35631779_4
Exhibit"B"
Subdivision Plat
(attached)
35631779 4
Exhibit H
DRAFT Proposed Conditions of Approval (for SP
2017-00032)
$4
DRAFT — Proposed Conditions of Approval
SP-2017-00032
Birdwood Golf Course, Permanent Connector Road & Birdwood/UVA Tennis
Facility
1. Development of the Property shall be in general accord with the plan entitled "Birdwood SP 2018-
00032 Concept Plan" prepared by the University of Virginia Foundation, and dated March 19, 2018
(the "Concept Plan"). To be in general accord, development and use shall reflect the following major
elements as shown on the Concept Plan:
a. General location of buildings and uses; and
b. Uses shown on the Concept Plan, including uses accessory and/or ancillary thereto
Buildings and other structures not expressly shown on the Concept Plan that are accessory and/or
ancillary to buildings and uses that are shown on the Concept Plan are permitted provided that they
are located at least 50 feet from any property line (other than the property line with the Boar's Head
Inn and Sports Club parcel, currently identified as tax map parcel 059D2-01-00-014A0, or any other
parcel owned by the Owner or any of its affiliated entities).
Other minor modifications to the Concept Plan that do not otherwise conflict with the elements listed
above may be made to ensure compliance with the Zoning Ordinance, as determined by the Zoning
Administrator.
2. Expansion or replacement of the Clubhouse is permitted.
3. All proposed lighting for the property shall comply with Albemarle County lighting ordinance, except
as otherwise modified or waived by the Board of Supervisors through the approval of a Special
Exception request.
4. All acoustic equipment associated with the proposed Tennis Facility shall comply with the Albemarle
County noise ordinance. Sound studies that demonstrate compliance, as determined by the Director
of Planning or his designee, shall be required prior to the issuance of a Certificate of Occupancy for
the Tennis Facility.
5. Development of the Indoor Golf Practice Facility shall be in general accord with the plan entitled
"Birdwood SP 2017-00032 Golf Practice Facility Detail," prepared by the University of Virginia
Foundation, dated August 21, 2017, and labeled by staff(the "Golf Practice Facility Plan"), as
determined by the Director of Planning and the Zoning Administrator. To be in general accord,
development and use shall reflect the following major elements as shown on the Golf Practice Facility
Plan:
a. Building location, orientation, and mass;
b. Parking lot location;
c. Installation of new landscaping for screening purposes;
d. Retention of trees shown for preservation; and
e. Earthen berms adjacent to the new parking lot.
Minor modifications to the Golf Practice Facility Plan that do not otherwise conflict with the elements
listed above may be made to ensure compliance with the Zoning Ordinance, as determined by the
Zoning Administrator.
6. Design and development of the improvements shown on the Golf Practice Facility Plan for the Indoor
Golf Practice Facility shall be subject to the following, as determined by the Planning Director or
designee:
1
a. Placement of the parking lot within the "bowl" created by the existing terrain in a way that
minimizes grading of the slope to the north of the new parking lot, which is to be preserved
for its screening effect;
b. Construction of earthen berms adjacent to the parking lot which are compatible with existing
topographic variation and which further reduce the visibility of the parking lot and parked cars
from Golf Course Drive;
c. Approved planting plan and planting schedule which, at minimum, include:
i. New landscaping materials planted in naturalistic or informal arrangements which are
consistent and compatible with the existing landscape in terms of character, density,
and species;
ii. A meadow or similar grass landscape along Golf Course Drive; and
iii. The use of native plant materials; and
d. Submittal of a conservation plan prepared by a certified arborist to preserve trees identified for
preservation, including the treatment of all ash trees (species Fraxinus) that are to be preserved
for protection against the emerald ash borer(Agrilus planipennis), to be used in conjunction with
any required conservation checklist. If all reasonable alternatives for preservation have been
explored, and such trees cannot be retained due to the health of the tree as determined by the
certified arborist, removal may occur.
7. Ingress and egress along Birdwood Drive shall be restricted, to the satisfaction of the Zoning
Administrator, to only those residences served by Birdwood Drive and shall not be used as an access
to the Indoor Golf Practice Facility.
8. Within twelve months, and again within twenty four months, following the permanent opening of the
Connector Road, the owner's traffic consultant shall perform a signal warrant analysis at the Golf
Course Drive and Ednam Drive intersections with U.S. Route 250 to determine if volumes indicate
that any modification to intersection controls should be implemented. If any modification is indicated
based on traffic volumes collected per standard procedures of the Virginia Department of
Transportation ("VDOT"), the owner's consultant will prepare the requisite Signal Justification Report
evaluating alternative intersection control; and at that time, the owner and its traffic consultant will re-
engage VDOT and the County in discussion about the appropriate measures, if any, to be taken at
either intersection.
9. The owner shall continue to implement an Integrated Pest Management/Nutrient Management Plan to
reduce adverse water quality impacts.
35753783 3.docx
2
Exhibit I
University of Virginia Outdoor Tennis Facility —
Special Exception Request: Project Lighting Waiver
University of Virginia Outdoor Tennis Facility
Special Exception Request: Project Lighting Waiver
March 19, 2018
On behalf of our client, the University of Virginia Foundation (UVAF), we submit this application
for a Special Exception with regard to project lighting for a proposed Outdoor Tennis Facility for
the Men's and Women's Tennis teams at the University of Virginia. A Special Use Permit
Amendment for parcel 07500-00-00-06300 (the Birdwood Golf Course Parcel, herein the
"Property") for a proposed Outdoor Tennis Facility, Permanent Connector Road and Par 3 Short
Course Golf Course is currently under review by Albemarle County (the "County") as SP 2017-
00032.
The Birdwood Golf Course Parcel consists of 544.078 acres, is zoned R-1, and is designated for
Institutional use in the Comprehensive Plan. Because the property falls within the R-1 zoning
district and no maximum lighting pole heights are specifically designated in the Zoning
Ordinance, it is our understanding that the maximum structure height of 35 feet applies. The
proposed UVA Outdoor Tennis Facility will consist of a maximum of 12 hard courts, 3 clay
courts and a two-story Tennis Pavilion housing locker rooms, training rooms, and coaches'
offices. The facility will be located immediately east of the adjacent Boar's Head Sports Club
and the McArthur Squash Center.
For the hard courts, high mast option full cut-off LED lighting are specified to provide the
adequate level of lighting necessary for televised matches and tournament coverage. The
proposed lighting is dark sky compliant and has minimal light spillage, as demonstrated in the
attached lighting brochures. A maximum pole height of 70 feet is necessary to appropriately
and safely light the tennis courts. All lighting will be directed and contained within the general
area of the tennis courts, with no spillover onto residential properties or areas. Lighting for the
clay courts would be lit by low mast full cut-off LED lighting with poles that do not exceed 35-feet
in height, and thus are fully compliant with all existing regulations.
General lighting information is included with the submittal to demonstrate the type of lighting we
anticipate, although we will not necessarily use the specific brand shown. Lighting used will
follow comparable specifications if this exact brand is not chosen. A photometric lighting plan
and lighting specifications will be included with the site plan review process for the facility. As
mentioned above, high mast lighting is required for the hard courts to allow for televised
matches. Appropriate lighting provides safe conditions for student-athletes and club members
who may be using the facility after dark, and allows for matches to be televised, an important
requirement for the University. This newer lighting technology allows the area to be sufficiently
lit while substantially reducing spillover. In addition, lights can have multiple settings, meaning
that the brightest setting for television coverage can be used during only those times when it is
necessary and lights can be dimmed during other times such as evening practices. The
approval of this lighting waiver request, allowing for maximum poles heights of 70 feet, ensures
UVA can build a tennis facility and program that is competitive with the other top programs
around the country.
Pursuant to Section 4.17.5, the Planning Commission may modify or waive any standard set
forth in section 4.17.4(a) under subsections 4.17.5(a)(1) and (2), and may modify the maximum
height of poles supporting outdoor luminaires lighting athletic facilities under subsection
4.17.5(a)(3).
Pole Height Waiver Request:
For the height of the lighting pole supporting the outdoor lights for the hard courts at the
proposed facility, we request a waiver of the requirement to allow for poles at a maximum height
of 70 feet. All luminaires of 3,000 lumens or greater will be full cut-off.
Section 4.17.5(3): Upon finding that the maximum permitted height of a pole supporting
an outdoor luminaire lighting an athletic facility under the applicable district regulations
would prevent the luminaire from providing sufficient illumination of the facility for its safe
use, as determined by the recommended practices adopted by the Illuminating
Engineering Society of North America for that type of facility and activity or other
evidence if a recommended practice is not applicable.
A maximum pole height of 35 feet would prevent the luminaire from providing sufficient
illumination of the facility for its safe use, as a pole height of 70 feet is necessary to
appropriately light the tennis courts for collegiate and television use. Additional height is the
most efficient and least obtrusive method of achieving the consistent lighting standards
necessary for televised events. Taller poles allow for less luminaires that are focused in a very
specific area, versus lower poles that cannot provide the same level of coverage and
consistency of lighting. In addition, poles cannot be located within the court area, as they are a
danger to athletes. Appropriate lighting provides safe conditions and reduces glare for student-
athletes and club members who may be using the facility after dark, and allows for matches to
be televised, an important requirement for the University's collegiate program.
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Light-Emitting Diode(LED)is a new tool but the issues for sports lighting are the same.
For nearly a decade,the Musco Team has been testing the LED light source and applying
it on projects where it was the best choice.While LED saved energy,for a typical recreational
facility the hours of operation weren't great enough to offset the higher cost.
We've researched LED's distinctive challenges and advantages and applied our knowledge
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for which Musco is known.
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recreational facilities.
The result is a system that makes Musco's great lighting even better.
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Better for your budget...
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The Musco Team looks for the best combination of issues to achieve a solution to meet your
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New Tool
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Controlling the LED's intense,"rifle shot"of light is challenging.But with Total Light
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pinpoint precision,to instant on/off,to varying light levels for different needs and
sports presentation theatrics.
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how the white of the ball pops,it looks amazing."
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push back.
preserving the night sky.
Equal parameters used for each pole including on-field light
produced,wattage,height,and aiming angle.
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• Taken more than 350,000 calls,answering questions and helping
with scheduling
• Carried out group lamp replacements on more than 40,000 metal
halide fixtures
• Traveled enough miles servicing fields to circle the equator 33 times
And here's what our customers enjoy for 25 years...
Peace of mind for 9,125 days knowing that if a problem arises,we'll be
there,and a budget with virtually zero dollars spent on maintenance,
increased staff productivity resulting from not having to worry about
managing your lights,plus restful nights,free from midnight calls from
unhappy neighbors about lights left on.
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Exhibit J
Conceptual Architectural Renderings/Layout
(for general reference only)
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SITE SECTIONS
UNIVERSITY OF VIRGINIA VARSITY TENNIS FACILITY FEBRUARY 21, 2018
UNIVERSITY OF VIRGINIA FOUNDATION bartzen+ ball
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288
Stor. Toilets
Trainer/ 160 Stor. I I 1 1 II
TBD I I I II
470 Mech. Lobby/ 275 u
Display Toilets
180 40 40 288
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Team Lockers T/S T/S Lockers Team
Room = _ = Room
350 • 350 300 300 I 350 350
UVA Varsity Tennis Pavilion First Floor
Plan - Concept Study February 2, 2018 bartzen+ball
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UVA Varsity Tennis Pavilion First Floor
Plan - Concept Study February 2, 2018 bartzen+ball
Exhibit K
Event Parking Management Plan — Boar's Head
Sports Club (Amended 3-15-18)
Event Parking Management Plan (Amended 3-15-18)
Boar's Head Sports Club
This Parking Management Plan serves to provide a general outline of event parking
located in and around the Boar's Head Sports Club. The Inn, Sports Club, Office Park
and surrounding grounds offers the classic mixed-use opportunity to share parking
during peak and off-peak hours.
Many of the events at Boars Head and Birdwood occur on Saturdays, Holidays or
weekdays. Saturday and Holiday events allow for the use of Office Park spaces.
Weekdays allow for the use of many of the Inn guest spaces as the census is often
lower during this time.
With the flexibility of programming and scheduling of special events on the property and
sufficient parking and over 25 years of hosting many of these events, a deep
understanding and experience has been developed to successfully provide parking and
traffic management.
Specifically, the special event (tiered system) for traffic and parking strategy is reflected
in the table below.
SPECIAL EVENTS -TIERED SYSTEM
.Event Levet Scope o Eger t„ ~ S(P f posed Traffic/Parking Strategy
Repurpose spaces underutilized UVAF and Professional Center Lots
1)set up temporary wayfinding parking signs thatguide guests into lotS
Tier I Up to 400.Attendees 2)Offer Valet serNces
3).Relocate staff parking to golf course lot or.UVAF lot
All of Tier I Strategies
Attendants at parking entry and/or critical intersections
Sign and delineate pedestrian movement corridors to eliminate pedestrian.
and vehicular conflict
Tier II 400 to 600 Attendees if hosting more than two events,stagger starting/ending limes
Provide generd protocols for access circulation on website
Add police detdl to criticd intersections to control movements and priority
All of Tier I&II Strategies
Add off-site parking and shuttle guests/employees to site
Create one-way flor through the site
Tier III 600+Attendees Enter Golf Course drive and exit from Ednam Drive
Use traffic control devices for proper movement
Provide generd protocok for access circulation anwebsite.
The UVA Foundation 3/19/2018
Events that have (or are anticipated), but not all-inclusive, are included below:
Swim Meets
General: Swim meets occur during evening hours on summer season Wednesday
evenings. Inn guests are minimal as the event occurs on a week night and generally the
majority of parking is available in and around the Sports Club. Overflow parking is
available at the Boar's Head Point and shuttle service is provided. The sports club
expansion (2005) added additional parking around the Boar's Head Sports Club.
Typical Schedule: The swim team program begins in May and ends in July. During this
time, the Boar's Head hosts three regional meets which occur on Wednesday evenings.
Parking Locations: Typically parking for regional swim meets includes the sports club,
office parks and overflow parking located adjacent to the Inn. Shuttle services are often
provided.
Turkey Trot
General: This annual event is attended by both runners and spectators.
Typical Schedule: The Turkey Trot is typically held on Thanksgiving.
Parking Locations: Typically parking for the Turkey Trot includes the sports club, office
parks and overflow parking located adjacent to the Inn.
Various Tournaments (Tennis and Squash)
General: These events usually occur over the span of a week (tennis) and several days
(squash) and the amount of spectators varies greatly throughout this timeframe. The
first several days use little if any overflow parking. The last two days (semi-finals and
finals) see the greatest amount of parking need.
Typical Schedule: International Tennis Association National Championships (Indoor) —
February, not scheduled concurrently with UVA Dual Matches. Memorial Day Tennis
Tournament (Outdoor) — Members event. 4'h of July Tennis Tournament (Outdoor) —
Member event. Labor Day Tennis Tournament (Outdoor) — Member event. USTA
Men's Pro Challenger (Indoor) — November. Boyd Tinsley Tournament (Outdoors) —
Professional event.
Parking Locations: Typically parking for tournaments can be handled adjacent to the
sports club. During finals or peak times, parking may include the sports club, office
parks and overflow parking located adjacent to the Inn, as well as the Golf Course lot if
necessary. Occasionally, Boar's Head personnel are strategically located so as to
provide the most convenient visitor parking.
UVA Tennis and Squash Matches
General: These events will likely occur during evening hours. Attendance has varied
widely and the majority of the parking will likely be accommodated on the Sports Club
site or adjacent areas.
The UVA Foundation 3/19/2018
The existing tennis facility is designed to accommodate over 1,000 spectators. The
squash facility is designed to accommodate between 250 and 300 spectators. At no
time will Tennis and Squash matches be scheduled to be played at the same time of
day.
UVA Dual Matches (Indoor) — January through March or on days of inclement weather.
These are typically evening matches. Atlantic Conference Championships —April. UVA
Regional Tennis tournament (Indoor) —October.
UVA Dual Matches (Outdoor) — March and April. These are typically evening matches.
Atlantic Conference Championships - April. UVA Regional Tennis tournament —
October.
Parking Locations: Typically parking for tournaments can be handled adjacent to the
sports club. During finals or peak times, parking may include the sports club, office
parks and overflow parking located adjacent to the Inn, as well as the Golf Course lot if
necessary. Occasionally, Boar's Head personnel are strategically located so as to
provide the most convenient visitor parking.
The UVA Foundation 3/1 g 2018
Exhibit L
Boar's Head Event List
BOAR'S HEAD EVENT LIST
Event Date Description
USTA Combo Districts January 5-7 —200-250 players from around the Commonwealth.
Most participants stay at BH Inn.
Special Olympics'Xperience' January 11-13 30 players;300 volunteers;top Special Olympics tennis
players from around the country-few international
players. Popular community event-up to 600 people in
BHSC at one time
UVA Meet the Teams event January(date tbd) UVA Tennis/Community event-—70-125 participants;
UVA coaches and players host clinics for fans
UVA Men's/Women's January(date tbd) 4-8 collegiate teams; averages about 350 spectators for
Springlnvitational UVA matches
ACC College Squash Team February 3-5 12 teams;—250 player+fans involved;mostly ACC
Invitational teams w/some teams from across the U.S.
ITA Nat'l Team Indoor February 3-5 Top 16 collegiate programs in the country. Hosted this
Championships event for the past 10 years. No ITA event scheduled for
2018. Up to 1,200 spectators. Return to to BH tbd-
UVA Athletics decision.
March 10-12 "80-120 players. Open event. 30-40%paricipation is
USTA Adult Tennis Tournament local.
Sentara Women's Pro Squash April 19-22 16 pro players. Held in conjuction with 'Squash Cancer'
Tournament fundraiser 50 players
Boyd Tinsley Clay Court Classic April 22-29 USTA Pro Circuit event; 32 qualifiers/32 main draw;
(Women's ITF) Member-Player Reception(Monday-200 people);
strong local support;steady fan-traffic throughout the
week;—500 spectators at one time for semis-and finals
Swim Meets June/July Three home swim meets;involves 400-700 people
WSF World Masters(Squash) July 28-August 4 First time this event will be hosted in the U.S.
Approximately 800 participants with an additional 300
people accompanying players.
USTA Junior Tournaments 10 Tournament Annually; Range from 40-125 players; up to 300 people involved;
L2-L5 depends on the level of event
Festival of Squash September 14-18 Includes skill-level,junior and PSA events; up to 750
people
Junior Gold Squash Tournaments 200-240 players;up to 500 people involved between
Two events annually(dates players,coaches and families
tbd-one in summer&one
in fall timeframe)
10-16 UVA Dual-Matches September-May Primarily at BH in November-March; up to 1,000
spectators depending on the match
Charlottesville Men's Pro October 27-November 4 ATP Pro Circuit Event;32 qualifiers/32 main draw
Challenger players; up to 1,200 spectators for premier matches
UVA Home Squash Fixtures December-March Dates tbd. Three home dual matches scheduled for
2017/18 season. Up to 150 spectators
Annual Thanksgiving Day Turkey Benefits UVA Children's Hospital; 1,200 participants
Trot November (start-and finish located near 7 BH Lane)