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Home My WebLink AboutSUB201700203 Correspondence 2018-03-05 Tim Padalino From: Chris Schooley <cschooley@uvafoundation.com> Sent: Monday, March 05, 2018 10:37 AM To: Tim Padalino Cc: Elise Cruz;Valerie Long; Ashley Davies Subject: RE: Connector Road -- Grading Waiver Attachments: 2018.03.01_Connector Road v4 fl.pdf Thanks for the direction,Tim. Valerie and Ashley—See attached for today's submittal. e have a contractor committed to the project and they need an April 1 start date to finish before t e quas ournament. We have spent too much time figuring out the temporary component of this road to miss that bunrilgrd to push to have this waiver exception approved, roadway plan approved and bonding completed so we can start 4/1/18. Thanks. Chris uvafoundation.corn From:Tim Padalino [mailto:tpadalino@albemarle.org] Sent:Thursday, March 01, 2018 11:33 AM To:Chris Schooley<cschooley@uvafoundation.com> Cc: Elise Cruz<ecruz@uvafoundation.com>;Valerie Long<vlong@williamsmullen.com>; Ashley Davies <adavies@williamsmullen.com> Subject: RE: Connector Road --Grading Waiver Thank, Chris. I recommend a few modifications (below); hope these suggestions are helpful towards strengthening the request. And I'm happy to jump on the phone and discuss some or all of this, if that would help as well. - Note in bottom left would be clearer/stronger if there was a bit more information, and a distinction between the screening (wall) and the landscaping -- possibly something along these lines: o Screening requirements will be satisfied using the following materials: • Existing screen fence and existing wall along the R4 Residential District; and • New landscaping materials along the R1 Residential District, to include a minimum of 25 shrubs, five evergreen trees, two flowering trees and two canopy trees. • All new landscaping materials will meet the minimum size requirements specified in the applicable sections of Albemarle County Code 18-32.7.9, and will be installed per Albemarle County Code 18-32.7.9.9. - The purple "Area in Special Exception Request" should technically be shown on the Sports Club property, not the Birdwood property—so the location of that purple area should be modified. (Also, it might help to use heavier line weights and/or less opacity for the purple area, to help make it stand out more— it is one of the most important pieces of info on the whole exhibit.) Tim Padalino From: Tim Padalino Sent: Monday, March 05, 2018 2:30 PM To: Andrew Gast-Bray Subject: FW:Tim Padalino has requested Special Exception: Boar's Head Connector Road as a future Board agenda item Hey Andrew, Per our recent discussion this morning (this afternoon?), please be advised that I tried to contact Claudette and Travis by phone (voicemail), and again by email. In consideration of the urgency of this situation, I've since gone ahead and submitted a "BOS Agenda request" (see below for details), for the UVA Foundation's "Connector Road" Special Exception request to be added to the 3/14 BOS Consent Agenda. The peculiarity here is that we haven't actually received the SE request, yet. But as you and I discussed, this whole Special Exception issue was part of our meeting with UVAF and WM last Friday (after your departure), and this is something I've given UVAF some feedback on (informally/ prior to submittal) as an extension of, and follow-up to, our in-person meeting. Even if the SE request submitted today, I honestly don't know if there will be sufficient time (before the 3/14 BOS meeting materials are finalized) to have the Special Exception cover memo, staff analysis, and resolution go through the whole Granicus "approval tracking" sequence. But as far as producing the cover memo and staff analysis, and drafting the Resolution and associated conditions of approval, I would be able to get that done quickly (1-2 hours?). Just keeping you informed, and letting you know that I just decided to err on the side of proactivity, in the interest and spirit of"customer service" ... and I will check with the Front Desk team to see if they've received this SE request yet. Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 From:Office of the Clerk [mailto:no-reply@sharepointonline.com] Sent: Monday, March 05, 2018 2:20 PM To: Mark Graham <mgraham@albemarle.org>;Tim Padalino <tpadalino@albemarle.org>; Doug Walker <dwalker3@albemarle.org>;Tim Padalino<tpadalino@albemarle.org>; Tim Padalino<tpadalino@albemarle.org> Cc:Claudette Borgersen<cborgersen@albemarle.org>;Travis Morris<tmorris2@albemarle.org>; Diane Mullins <DMULLINS@albemarle.org> Subject:Tim Padalino has requested Special Exception: Boar's Head Connector Road as a future Board agenda item Please do not reply to this message as it was sent from an unmonitored account. If you have questions about this e-mail or the board agenda item request process, contact the Office of the Clerk. Agenda item title: Special Exception: Boar's Head Connector Road Board mtg date: 3/14/2018 12:00:00 AM i Board action/outcome: Board approval of requested Special Exception to waive the prohibition of construction activity, grading, and the clearing of vegetation in a Commercial district within twenty(20) feet of a Residential district, pursuant to County Code 18-21.7(c). Urgent? Yes Agenda category: Consent Agenda:For Approval Time needed: 0 (Consent Agenda) ES required? No TS required? No Special Exception Memorandum required? Yes Legal review required? Yes Primary author: Tim Padalino Name(s) of contributing author(s). , , , , Primary presenter: Tim Padalino Name of additional presenter: Dept head: Mark Graham CE lead: Doug Walker Item requested by: Tim Padalino Board action/outcome: Board approval of requested Special Exception to waive the prohibition of construction activity, grading, and the clearing of vegetation in a Commercial district within twenty(20) feet of a Residential district, pursuant to County Code 18-21.7(c). Note to Clerk: Proactively requesting this Alit to be added to the 3/14 BOS Consent Agenda. Please note that this Special Exception (SE) request has not yet been formally processed by CDD-Intake Specialists or distributed to CDD staff for review; but IrnefFEWMtotr v reurruarrarrs rei;ent MINTRIttin of extreme urgency, and basecralIVIT extensive coordination with the applicants and my familiarity with the details of this pending SE request, I am submitting this BOS agenda request in case there is any opportunity to add this agenda item to the 3/14 Conserl AggiAlta. Thank you; and please contact me with any questions or for further discussion. My Board Agenda Items • Tim Padalino From: Tim Padalino Sent: Monday, March 05, 2018 2:37 PM To: clerk Cc: Travis Morris;Andrew Gast-Bray Subject: RE: BOS Agenda Request (?) Okay, I certainly understand. Thank you for the update, Claudette. I will relay that info to the applicants, assuming they submit their SE request today (if they haven't already done so this morning). Also, I recognize this was an unusual agenda request to submit, so I apologize for that and hope it was no harm / no foul. I thought it might be worth a try, considering the applicant's extenuating circumstances and considering it was (likely) eligible as a Consent Agenda item. Thanks again! Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 Rum:Claudette BorgersenOft a thaItOf clerk Sent: Monday, March 05, 2018 2:30 PM To:Tim Padalino<tpadalino@albemarle.org> Cc:Travis Morris<tmorris2@albemarle.org>;Andrew Gast-Bray<agastbray@albemarle.org> abject RE BOS Agenda Request(? ;, Tim, I,received your request. I am denyin; Multiple deadlines for submitting agenda material have passed Best Regards, Claudette K. Borgersen Clerk, Albemarle County Board of Supervisors County of Albemarle 401 McIntire Road Charlottesville, Virginia 22902 (434) 296-5843 ext. 3405 cborgersen(c�albemarle.orq From:Tim Padalino Sent: Monday, March 5, 2018 1:29 PM To: Claudette Borgersen<cborgersen@albemarle.org> Cc:Travis Morris<tmorris2@albemarle.org>; Andrew Gast-Bray<agastbray@albemarle.org> Subject: BOS Agenda Request (?) Hello Claudette, I'm writing to follow up on the voicemail I left you a short while ago. More specifically, I'm contacting you in regards to a Special Exception request being made by the UVA Foundation, in association with a road they are trying to construct in time for their hosting of the World Squash Federation Championships this summer. Tihervely-shortversiotrofthestory 1s that the foundation is submitting their Special Exception request today;back* F- 'associated i with this request is very urgent -to my qudrt'ts`there any opportunity to add a Special Exception request to the 3/14 8OS Consent Agend r- cttontapprova ? If that possibility exists, when would you need to receive a SE Transmittal Summary that has been through the Granicus approval tracking sequence? It's unfortunate that I did not brief Andrew on this request prior to your meeting this morning; but now that he and I have both been made aware of the Foundation's time constraints (see below re: latest correspondence from Chris Schooley, Senior Real Estate Project Manager for UVAF), I'm reaching out to you in the hopes that there may be room on the 3/14 Consent Agenda, and time to run things through the Granicus approval tracking process. Thanks in advance for any/all info; sincerely--- Tim We need to make sure this gets in today and we need to be in front of the BoS in March. We have a contractor committed to the project and they need an April 1 start date to finish before the Squash tournament. We have spent too much time figuring out the temporary component of this road to miss that but we need to push to have this waiver exception approved, roadway plan approved and bonding completed so we can start 4/1/18. Thanks. Chris uvafoundation.corn Tim Padalino, AICP Senior Planner I Community Development Department County of Albemarle, Virginia https://www.albemarle.org/department.asp?department=cdd (434)-296-5832 x. 3088 2